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Home My WebLink AboutCAP 2015-05-26 Item 2D - Bid Award - Paul Brothers Inc for Duwamish Hill Preserve Phase IICity of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: Rick Still, Parks and Recreation Director R-5 BY: Dave Johnson, Parks and Recreation Superintendent DATE: May 18, 2015 SUBJECT: Duwamish Hill Preserve Phase 2 Project No. 90330109 Bid Award ISSUE Award the bid for construction for the Duwamish Hill Preserve Phase 2 project. BACKGROUND The City completed Phase 1 development of the 3 phase Master Plan for Duwamish Hill Preserve in 2010, which included the upland "Hill" portion of the site. The West parcel was purchased in 2012. Design for Phase 2 began in 2013 and continued through 2014 to include the flat West and North portion of the site and was completed in early 2015. DISCUSSION The Duwamish Hill Preserve Phase 2 project was advertised for bids on May 5 and 12, 2015. Five bids were received and opened on May 19, 2015. The bids were checked, corrected, and tabulated. Paul Brothers, Inc. is the apparent low bidder with a bid of $564,170.20. The Engineer's Estimate was $620,870.00. References were checked and Paul Brothers, Inc. has successfully constructed other municipal projects throughout Oregon and Washington. The overall bid is less than the Engineer's Estimate and Budgeted amount. The timing of the -grant calls for the need to begin the contract in June, thus going from CAP to Regular Meeting. BUDGET and BID SUMMARY (all amount include sales tax) Bid Results Eng. Estimate Budget Bid Amount $564,170.20 $620,870.00 $671,800.00 Contingency (10 %) 56,417.02 62,087.00 0.00 Total 620,587.22 682,957.00 $671,957.00 RECOMMENDATION Council is being asked to award the construction of the Duwamish Hill Preserve Phase 2 project to Paul Brothers, Inc. in the amount of $620,587.22 (which includes 10% contingency) and forward this item directly to the June 1, 2015 Regular Meeting due to construction timelines. ATTACHMENTS Attachment A — Page 32, 2015 CIP Attachment B — Bid Tabulation 103 104 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: Duwamish Hill Preserve Project No. 90330109 Land development for this 8.6 acre parcel will preserve open space and allow future restoration for this DESCRIPTION: passive park at 3800S 115 St. (Previously known as Duwamish Riverbend Hill, Poverty Hill and Grandmother's Hill.) JUSTIFICATION: Meets the Parks and Open Space Plan providing cultural and historical value along the City's shoreline. Phase I development was completed in 2010. West parcel was purchased in 2012 along with the small STATUS: riverbank donation. Phase II design work began in 2013 and will continue into 2014. Stage I of Phase II construction is scheduled for 2015 and will focus on site preparation, land altering, and hardscape. MAINT. IMPACT: Approximately 200 staff hours per year. 110 Phase II is on Park Impact Fee list for $2.5 million with an 80 % /20% split. Sound Transit mitigation of COMMENT: $313k for use of site. Grants: Recreation Conservation Office (RCO), State Heritage Fund, 4Culture, 20 King Conservation District, Conservation Futures, and Forterra with REST funds as a match. FINANCIAL Through Estimated tin innn's1 2013 2n14 2n15 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES Design 267 150 110 20 20 20 20 20 940 1,567 Land (R/W) 2,036 450 2,486 Const. Mgmt. 5 927 932 Construction 259 710 50 50 50 50 50 5,700 6,919 TOTAL EXPENSES 2,567 150 820 70 70 70 70 70 8,017 11,904 FUND SOURCES Awarded Grant 1,455 50 1,505 Proposed Grant - State 50 450 2,065 2,565 KC Parks Levy 462 462 Mitigation 313 313 Park Impact Fees 243 243 Park Impact Fees Expected 25 60 40 45 45 45 45 1,523 1.828 City Oper. Revenue 94 75 260 30 25 25 25 25 4,429 4,988 TOTAL SOURCES 2,567 150 820 70 70 70 70 70 8,017 11,904 2015 - 2020 Capital Improvement Program W, 105 TUKWILA PARKS &.RECREATION Duwamish Hill Preserve Phase 2 Bid Tabulation Project No. 90330109 Bid Opening 1000a.m. May 19, 2015 Item Description Quantity Unit ENGINEER'S ESTIMATE Unit Prlcn - AmOUitj Paul Brothers Inc. Unit Price Amount Green Earthworks Const. Unit Price Amount Terra Dynamics Unit Price Amount Road Construction NW Unit Price Amount Al Landscaping & Const. Unit Price Amount 1 Mobilization 1 LS $ 40,600.00 $ 40,600,001 $ 62,056.43 $ 62,056.43 $ 73,60000 $ 73,600.00 $ 53,000.00 $ 53,000.00 $ 62,000.00 $ 62,000.00 $ 65,000.00 $ 65,000.00 2 Contractor Supplies Surveying & Staking 1 LS $ 20,000.00 $ 20,000.00] $ 5,405.00 $ 5,405.00 $ 15,000.00 $ 15,000.00 $ 12,700.00 $ 12,700.00 $ 8,500.00 $ 8,500.00 $ 7,800.00 $ 7,800.00 3 Project Temporary Traffic Control 1 L5 $ 2,600.00 5 2,600.00. $ 2,264.75 $ 2,264.75 $ 2,500.00 $ 2,500.00 $ 12,800.00 $ 12,800.00 $ 2,000.00 $ 2,000.00 $ 12,500.00 $ 12,500.00 4 Clearing & Grubbing 1 LS $ 7,500.00 $ 7,500.00', $ 75,038.93 $ 75,038.93 $ 42,000.00 $ 42,000.00 $ 13,800.00 $ 13,800.00 $ 10,500.00 $ 10,500.00 $ 32,000.00 $ 32,000.00 5 Removal of Structure and Obstruction 1 LS $ 6,100.00 $ 6,100.00':, $ 5,883.20 $ 5,883.20 $ 4,700.00 $ 4,700.00 $ 24,995.00 $ 24,995.00 $ 6,000.00 $ 6,000.00 $ 38,700.00 $ 38,700.00 6 Excavation incl. Haul 3,000 CY $ 25.00 5 75,000.00 $ 1884 $ 56,52000 $ 25.50 $ 76,500.00 $ 26.00 $ 78,000.00 $ 15.00 $ 45,000.00 $ 28.00 $ 84,000.00 7 Embankment Fill and Compaction 3,000 CY $ 10.00 $ 30,000.00; $ 12.59 $ 37,770.00 $ 35.50 $ 106,500.00 $ 8.00 $ 24,000.00 $ 5.00 $ 15,000.00 $ 12.00 $ 36,000.00 8 Unsuitable Excavation, at Gravel Maint. Access 150 CY $ 80.00 $ 12,000.70! $ 33.80 $ 5,070.00 $ 72.50 $ 10,875.00 $ 76.50 $ 11,475.00 $ 30.00 $ 4,500.00 $ 38.00 $ 5,700.00 9 Gravel Maintenance Access Path 258 SY $ 9.00 $ 2,322.00!. $ 23.13 $ 5,967.54 $ 1170 $ 3,018.60 $ 31.50 $ 8,127.00 $ 12.25 $ 3,160.50 $ 22.00 $ 5,676.00 10 Gravel Path 484 5Y $ ..6.00 $ 2,904.00', $ 14.73 $ 7,129.32 $ 6.00 $ 2,904.00 $ 29.50 $ 14,278.00 $ 8.25 $ 3,993.00 $ 20.00 $ 9,680.00 11 Gravel Maintenance Access Path with Binder 981 SY $ 13.00 $_.12,753.00', $ 26.49 $ 25,986.69 $ 12.50 $ 12,262.50 $ 28.50 $ 27,958.50 $ 24.25 $ 23,789.25 $ 24.00 $ 23,544.00 12 Gravel Path with Binder 396 5Y $ '16.00 $ 6,336.00', $ 19.83 $ 7,852.68 $ 10.05 $ 3,979.80 $ 32.00 $ 12,672.00 $ 25.25 $ 9,999.00 $ 22.00 $ 8,712.00 13 Commercial Driveway 1 LS $ 2,300.00 5 2,300,00': $ 3,703.47 $ 3,703.47 $ 9,450.00 $ 9,450.00 $ 4,800.00 $ 4,800.00 $ 2,750.00 $ 2,750.00 $ 5,600.00 $ 5,600.00 14 Cement Concrete Pad for Granite Artwork 1 LS $ 11,000.00 $ 11,000001 $ 9,723.83 $ 9,723.83 $ 11,700.00 $ 11,700.00 $ 16,170.00 $ 16,170.00 $ 20,000.00 $ 20,000.00 $ 22,400.00 $ 22,400.00 15 Erosion Control & Water Pollution Control 1 LS $ 26,500100 $ 26,500,00: $ 18,470.61 $ 18,47081 5 25,400.00 $ 25,400.00 $ 29,000.00 $ 29,000.00 $ 11,000.00 $ 11,000.00 $ 28,700.00 $ 28,700.00 16 Construction Fence (Tree Protection Fence) 1,300 LF $ 5.50 ,7,150.00! $ 2.08 $ 2,704.00 $ 3.52 $ 4,576.00 $ 3.75 $ 4,875.00 $ 5.00 $ 6,500.00 $ 3.50 $ 4,550.00 17 Wire Fence 1,450 LF $ 6.00 $ 8,700.00! $ 12.38 $ 17,951.00 $ 10.20 $ 14,790.00 $ 16.65 $ 24,142.50 $ 15.50 $ 22,475.00 $ 16.00 $ 23,200.00 18 Landscaping 1 L5 $ 257,600.00 $ 257,600.00 $ 168,99032 $ 168,990.72 $ 112,550.00 $ 112,550.00 $ 124,000.00 $ 124,000.00 $ 270,000.00 $ 270,000.00 $ 65,000.00 $ 65,000.00 19 Irrigation Water System 1 LS $ 71,000.00 $ 71,000001 $ 27,766.91 $ 27,766.91 $ 58,750.00 $ 58,750.00 $ 21,100.00 $ 21,100.00 $ 35,000.00 $ 35,000.00 $ 34,500.00 $ 34,500.00 20 Log Benches 5 EACH $ 450.00 $ 2,250.00! $ 221.12 $ 1,105.60 $ 402.00 $ 2,010.00 $ 1,600.00 5 8,000.00 $ 1,750.00 $ 8,750.00 $ 3,870.00 $ 19,350.00 21 Boulder Collected from Site, 2 -man 15 EACH $' °:'" 40.00 $ 600.00! $ 78.98 $ 1,184.70 $ 80.50 $ 1,207.50 $ 195.00 $ 2,925.00 $ 300.00 $ 4,500.00 5 1,400.00 $ 21,000.00 22 Boulder Collected from Site, 3 -man 25 EACH $ 75.00 $ 1,875.00 $ 94.78 $ 2,369.50 $ 96.50 $ 2,412.50 $ 480.00 $ 12,000.00 $ 300.00 $ 7,500.00 $ 1,100.00 $ 27,500.00 23 Boulder Procured Offsite, 1 -man 12 EACH $ 65.00 $ 780.00 $ 49.73 $ 596.76 $ 133.00 $ 1,596.00 $ 425.00 $ 5,100.00 $ 255.00 $ 3,060.00 $ 560.00 $ 6,720.00 24 Boulder Procured Offsite, 2 -man 64 EACH $ 85.00 $ r 5,440,00: $ 94.47 $ 6,046.08 $ 57.75 $ 3,696.00 $ 650.00 $ 41,600.00 $ 495.00 $ 31,680.00 $ 1,100.00 $ 70,400.00 25 Log Round Border 126 EACH $ 60.00 $ 7,560,001. $ 52.48 $ 6,612.48 $ 68.20 $ 8,593.20 $ 295.00 $ 37,170.00 $ 110.00 $ 13,860.00 $ 450.00 $ 56,700.00 TOTAL $ 620,070,001 $ 564,170.20 $ 610,571.10 $ 624,688.00 $ 631,516.75 $ 714,932.00 Al Replace Lawn, soil prep, irrigation at const. entrance with arbor wood chip 1 LS $ (20,500,00)'$(20,500.00) $ (6,097.79) $ (6,097.79) $ (2,500.00) $ (2,500.00) $ (4,000.00) $ (4,000.00) $ (5,971.00) $ (5,971.00) $ (4,500.00) $ (4,500.00) A2 Replace trees, soil prep, irrigation at NW corner with arbor wood chip 1 L5 $ (63,000.00) $ (63,000.00) $ (9,808.45) $ (9,808.45) $ (7,500.00) $ (7,500.00) $ (9,476.00) $ (9,476.00) $ (11,720.00) $ (11,720.00) $ (3,000.00) $ (3,000.00) A3 No maintenance or replacement of plants after completion of work. 1 L5 $ (82,880,00) $ (82,880.00) $ (15,000.00) $ (15,000.00) $ (21,000.00) $ (21,000.00) 5 (11,636.00) $ (11,636.00) $ (20,000.00) $ (20,000.00) $ (4,200.00) $ (4,200.00)