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HomeMy WebLinkAboutTrans 2015-06-01 Item 2B - Contract Supplement #1 - 2015 Overlay and Repair Program Construction Management with KPG2015 Overlay Program Overlay Program - Contract or Construction Manage en� Services m SEA Assoc Paving project constuction ex ' nco. Current Knowledge of 81a�,and Tukwila Standards and Procedures Environmental Experience Experience ith similar federal aid pcniccto? Past Postive Experience on City Pa Projects Small Scale Projects 2 2 2 2 1 Utilities Coordination 2 CVn1ruotiOnlospecdon TOTALS For each category, highest score is 5 (witfl the Iowest er worst score onsuitant with the highest score is ranked the best. Staff: Dave Sorensen Selection Date: 5/1/15 Selected Consultant: KPG, Inc. Selection Justification: This firm has demonstrated relevant pavement project design experience including exceptional familiarity with VVSDOT/ FHWA standards, and a solid DBE approach and commitment. And has performed well on previous city overlay projects in providing design and CM services. Based on overall score KPG prevailed. AT&JffN47,-6W1�-J -611,11fril 2016 to 2020 PROJECT: Annual Overlay and Repair Program Project No. 91310401 DESCRIPTION: Select, design and construct asphalt and concrete plavement ovedays, of arterial and! residential streets, JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects. STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay. MAINT. IMPACT: Reduces annual maintenance. COMMENT. Ongoing project, Only one year actuals shown in first column. FINANCIAL Through Estimated In $000's) 2013 2�014 2015 2016 20,17 2018 2019 2020 BEYOND TOTAL EXPENSES II i Design 48 100 1!25 125 150 150 175 17'5 175 1,223 Land (R� 0 Const Mgmt, 175 175 175 1 200, 200 22'5 225 230 1,6,05 Construction 1,1125 1,2501 1,260 1,300 11320 1,325 II 1,330 1,340 10,250 TOTAL EXPENSES 1 481 1,400 1,660, 1,660 1I 1,650 1,670 1,725 1,7301 1,745 13,078 FUND, SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual a Mitigabon Expected 0 City 17per, Revenue 48 1, 1,400 1,550 1,560 1,650 1,670 I 1,725 1,730 1,745 13,078 TOTAL SOURCES 48 11,400 1,550 1,560 1,650 1,670 I 1,725 1,730 1,745 13',078 2015 - 2020 Capital Improvement Program 18 12 SUPPUMENTAt, AGREENIENTNO. 11 AcREEMENT No. 14-157 Ptzonc,'r No. 91510401 City of Tukwila Public Work's Department 6300 Southcenter BOUIevard 4 100 Tukwila, WA 98 188 KPG, Inc. 753 - 9th Avenue N. Seattle, WA 98109 PROJECT: 2015 Overlay Pro rare --- Construction Services This SUPPLEMENTAL AGREEMENT No. I is to supplenient the agreement entered into with KPG, I ac, and the City orrukwi ]a, which was executed on the 9th day of October, 201. . All provisions in the basic agreenient remain in effect, except as expressly modiFied as follows: Article 2, Scope of Services, shall be supplemented with the Following: 1 The Consultant qgrees to provide consiruclion senlices, in accordance with the scope of work, inclulded a5 Exhibit A, Article 4, Payment, shall be inodified is fbllows: 11a)inient Jbi, or provicled kv Consultant shall be inazle as provided on L.xhibit B, attached hereto, provide4l that the tartan" amount (lfpqynient to the ("'Onsullantfbr this work not e.weed $1,72,658,89 without express written mocl4icafion ref the Agreement signed by the (7ity, The new total contractshall not exce&l $30,9,380,71 without exp, ress written moc4licalion (rflhe Agreemem s gned kv the Ci y. IN WITNESS WHEREOF, the parties, hereto have set their hands and seals, this day of 2015, APPROVED: APPROVED: CITYOFTUKWILA KPG, INC;. .Ii in I laggerton Nelsen Davis, P.E. Mayor Principal Attested: Christy O'Haherty, City Clerk 13 May 15, 2015 Liu �1� This work will!, provide construction management services for the construction contract to complete the City of Tukwila — 2015 Overlay program. These services will include design support, project manager rent, documentation control, inspection, materials testing, public involvement, and contract administration dluring the construction of the project, as detailed below. KPG ("Consultant") will provide to the City of Pacific ("City") construction management services for the project. A detailed scope for the Contract folllows: The following scope of services and associated costs are based upon the assumptions outlined below. General Assumptions: The proposed: project team will include one full-time documentation control specialist, a, part- time resident engineer during construction activities, one full-time inspector for each location during construction activities w h e r e unlit price work is being performed, sub - consultants to provide services for materials testing, and other supporting tasks as deemed necessary. It is anticipated that full- time site observation will be required for the entire of the project. • The level of service is based on a, construction project duration of approximately 601 calendar days. KPG estimates a total project duration of 98 calendar days (14 weeks) including preconstruction service, construction services, and project closeout. No suspensions or stop work periods are anticipated during this duration. It is anticipated that the KPG Willi develop the Record of Materials (ROM). This scope of services provides the management of the ROM and scheduling of required materials testing respectively. 0 It is anticipated that the City will review and execute the insurance, bonds, and the Construction Contract, 1, KPG will do all public outreach, and ensure affected business and residents are notified of impending contractor activities, one week prior to work by door to door and or A-board signs that include date, hours of work, and a KPG staff phone number to call for questions. • The design engineers, from KPG will be available during construction to answer questions during construction and review RAM's, shop drawings, and answer RFI's that require a level of engineering expertise outside of the capabilities of the Consultant, City of Tukwila — 2015 Overlay Program Page 1 of 7 L'P'G Construction Management Services Project Number 14117 Scope, of Work 5110115 14 I MOREOVER IN iiiiiii! 111111111111111111 111 1111 • of Pacific engineering standards,, 1111. SCOPE OF WORK The objective and purpose of this Construction Management Services Agreement is for the Consultant to successfully deliver the construction of the Project to the City by ensuring that the improvements are constructed in accordance with the approved Plans and Specifications, as may be amended or revised, that all of the required Project documentation ns , accounted for, Provide overall project management, coordination with the City, monthly progress reports, and iinvoiciing. This effort will include the following elements, * Organize and layout work for project staff. Prepare project instructions on contract administration procedures to be used during construction, * Review monthly expenditures and CM team scope activities. Prepare and submit project progress letters to the City along with invoices describing CIA services provided each month. Prepare and submit reporting required by funding source(s), if any. 0 Monthly invoices and progress reports 21 Preconstruction Conference. The Consultant will prepare an agenda for, distribute notices of, and conduct a preconstruction conference in the City's offices, The Consultant's project manager, resident engineer, inspector, and document control specialist will attend the preconstruction conference. The Consultant will prepare a written record of the meeting and distribute copies of the minutes to all attendees and affected agencies, staff, etc. At the Pre-construction conference, the Consultant shall facilitate discussions with the Contractor concerniing the plains, specifications, schedules, issues with utilities, unusual conditions, Federal!, State, and local requirements and any other items that will result in better project understanding among the parties, involved. Deliverobles 0 Preconstruction, conference agenda with meeting minutes TASIK 3 — CONSTRUCTION SERVICES - FIELD 31 On-site Observation: The Consultant shall provide the services of one full time inspector p e r I o c a t i o n during construction activities and other tasks necessary to monitor the progress of the work. An additional part time junior inspector, to be approved by the City, may be incorporated as dictated by the Contractor's approach to the Work. Construction staff shall ) oversee the following items of work, on the City of Tukwila — .x'0.15 Overlay Program Poge 2 of 7 KPG Construction Management Services Project Number 14117 Scope of Work 5110115 IN [XNEWUMM project site, and will observe the technical progress of the construction, including providing day-to-day contact with the Contractor and the City: * Preparation to include mobilization, clearing and grubbing, removal of structures * Grading, installation of drainage and storm sewer * Erosion Control and Planting * HMA grinding and paving * Driveways, curb, gutter and sidewalk * And all incidental items necessary to complete the Wolrk as described in the Plans and/or Specifications. Fiield inspection staff will perform the following duties as a matter of their daily activities: L Observe technical conduct of the construction, Including providing day-to-day contact with construction contractor, City, utilities, and other stakeholders, and monitor for adherence to, the Contract Documents. The Consultant's personnel will! act in aiccordaince with Sections 1-015.1 and 1-05.2 of the Standard Specifications. H. Observe material, workmianshiip�, and construction areas for compliance with the, Contract Documents and applicable cocles, and notify construction contractor of nioinicomplliance. Advise the City of ainy noni-confo!rming work observed during site visits. HL Document all material delivered to the job site in accordance with the contract documents, iv. Prepare daily inspection, repoirts, recording the construction, contractor's operations as actually observed by the Consultant; includes quantities of work placed that day, contractor's equipment and crews, and other pertinent information, V, Interpret Contract Documents in coordination with the City and KPG, Vi. Resolve questions which imay arise as to the quality and acceptability of material furnished, work performed, and rate of progress of work perfo,rmed by the construction contractor. Establish communications with adjacent property owners, Respond to questions from property owners and the general pubiliIc, vilii!. Coordinate with permit holders on the Project to monitor compliance with approved permits, if applicable. ix. Prepare field records and documents to help assure the Project is administered in i accord:anice with the funding requirements, X. Collect and calculate delivery t�ickets and salesman's daily reports of aggregate. Ali tickets will be iniit!ialed with correct bid itern and stationing identified (Construction Manual 10-2). I XH. Take periodic digital photographs during the course of construction, andl record locations. Cityof TukwHa-2,015 Overlay Program Page 3 of 7 KPG Construction Management Services Project Number 14117 Scope of Work 5110115 IM 4=1, Iff-415 xiii. Coordinate with the City's maintenance personnel. xiv. Punch list, Upon substantial completion of work, coordinate with the Client and affected agencies, to prepare a 'punch list' of items to be completed or corrected. Coordinate final inspection with those agencies, Assumptions: • Consultant will provide observation, services for the days/hours that the contractor's personnel are on-site. • The Consultant's monitoring of the construction contractor's activities is to ascertain whether or not they are performing the work in accordance with the Contract Documents; in case of noncompliance, Consultant will reject non-conforming work, and pursue the other remedies in the interests, of the City, as detailed in the Contract Documents. The Consultant cannot guarantee the construction contractors" performance, and it is understood that Consultant shall assume no responsibility for- proper construction means, methods,, techniques; project site safety, safety precautions or programs; or for the failure of any other entity to perform, its work in accordance with laws,, contracts, regulations, or City's expectations. 3.2 Suibistantiail', Completion: Upon substantial completion of work, coordinate with the City and other affected agencies, to perform a project inspection and develop a comprehensive list of deficiencies or 'punchlis,t' of items to be completed. A punchlist and Certificate of Substantial Completion will be prepared by the Consultant and issued by the City. i 3.3 Materials Testing: Coordinate the work of the materials testing technicians and testing laboratories in the observation and testing of materials used in the construction; document and evaluate results of testing; and address deficiencies. Frequency of testing shall be determined by the resident engineer. • Daily Construction Reports with project photos ® submitted on a weekly basis • Punch List, Certificate of Substantial Completion • Review test reports for compliance TASK 4.1 — CONSTRUCTION SERVICES — OFFICE City of Tukwilo — 2015 Overlay Program Page 4 of 7 Construction Management Services Scope of Work KPG Project Number 14117 5/10/15 HFA 411VINUM-EM X Document Control. Original documentation will be housed at the Consultant's office, and filled in accordance with standard filing protocol. A copy of working fi:les will be maintained in the field office. Document Control: consists of. ■ Final Estimate (Approving Authority File) Comparison of Preliminary and Final Quantities (Approving Authority File) Final Records (Approving Authority (File), ■ Record of Material Samples and Tests ■ Affidavit of Wages Paid ■ Release for the Protection of Property Owneirs and General Contractor B, Project Coordination,- Liaison with City, construction contractor, engineer, utilities and property owners on a regular basis to discuss project issues and status. C. Plan Interpretations: Provide technical, interpretations of the drawings, specifications, and contract documents, and' evaluate requested deviations from the approved design or specifications. Coordinate with City for resolution Of issues involiving scope, schedule, and/or budget changes. D. Weekly Meetings: Lead weekly meetings, including preparation of agenda, meeting minutes, and distribution of minutes to attendees. Outstanding issues to be tracked on a weekly basis. E. linitial: Schieduile Review. Perform detailed schedule review of contractor provided CPM for coiniformance with the contract documents. F. Lump Sum Breakdown: Evaluate construction contractors' Schedule of Values for lump sum items. Review the Contract Price allocations andl verify that such allocations are made, in accordance with the requirements of the Contract Documents. Lump Sum Breakdowns for payment each month will be calculated with detailed data. & Monthly Pay Requests: Prepare monthly requests for payment, review with the City, contractor and! approve as permitted. Utilize City provided format for pay estimates, or Colinsuiltanit format. H. Monthly Schedule Review. At the monthly cutoff, review contractor's updated scheduile and compare with field-observed progress, as described in Section 1-08 of the Special Provisions. In addition, perform schedule analysis on contractor provided CPM updates and review schedule for delays, and! impacts. Coordinate with Contractor in the development of recovery schedules, as needed, to address delays caused by either events or issues within the Contractor's control or other events or issues beyond the Contractor's control. L Certified Payroll: Process and track all certified payroll per State Prevailing Wage Requirements. This includes verifying the initial payroll for compliance and 10% of all payrolls submitted thereafter. Tracking payroll each week. J. Weekly Statement of Working Days: Prepare and issue weekly statement of working day report each week. K. Subcontractor Documentation: Process / Approve all required! subcontractor documentation. Request to Sublets willll be verified and logged. This includes checking System Award Management System (SAMS), verifying business licensing, reviewing insurance, City of Tukwila — 2015 Overlay Program Page 5 of 7 KPG Construction Management. ervices Project Number 14117 Scope of Work 5110115 18 documentation, verifying city business, licensing, Intent to Pay Prevailing Wage and Affidavit of Wages Paid. All suibcon,tractor documentation will be logged into KPG's subcontractor hogs. L. Record Drawings: Review record drawings, prepared by the Contractor, and prepare a conformed set of project record drawings based on Contractor provided information and from inspection notes. Record drawings to be verified on a monthly basis, as part of the progress payment to the Contractor. Upon project complletion, contractor provided markups will be verified, for cornpleteness, and supplemented with inspection, information. The Consultant will provide the marked up plan sheets with both the contractors and, inspectors as -built information. Revisions to the CAD drawings are not included M. Physical Completion Letter: Following completion of all punchilist work, prepare physical completion letter to the contractor, and recommends that City and/or Utilities accept the project, N,. Project Closeout: Transfer all project documents to the City for permanent storage. • Schedule review comments • As-built schedule Mleeting agendas and notes Monthly Pay Estimates Subcontractor Packets, Cost Projection Physical Completion Letter Final Project Documents TASK 4.2 — SUBM::ffTAL/RFI PROCESSING A. Submittals: Coordinate review process for shop drawings, samples, traffic control plans, test reports, and other submittals from the Contractor for compliance with the contract documents. Key submittals to be transmitted to the City for their review and approval. Submittals shall be logged and tracked. B. Request for Information (IRF11): Review and respond to RFI's. RFI's shall be logged and tracked. C. Record of Materials (ROM): Utilize ROM prepared by KPG and updlate based on Special Provisions and Plans for use an the project, based on the contract specifications. The ROM will be maintained by the Resident Engineer. The ROM will track all of the materials, delivered to the site including manufacturer /supplier, approved RAM's, QPL items, material compliance documentation, and all other required cloculmentation. Defiverables Submittal log RFII Log Completed Record! of Material for Mliateriall Certification TASK 4.3—CH!ANGE MANAGEMENT A, Case, Log: Develop and maintain a case log which, includes change orders, RFP's, Field Work Directives City of Tukw ila — 2015 Over)oy Program Page 6 of 7 KPG Construction Management Services Project Number 14117 Scope of Work 5110115 IF] B. Change Orders: Develop change orders and provide technical assistance to negotiate change orders, and assist in resolution of disputes which may OCCUr during the course of the project, Each change, order will be executed in accordance with WSDOT Standard Specifications and contain the following: • Change order • Independent Cost Estimate • Time impact Analysis, • Contractor's Pricing • Herbal Approval Memo • Back up documentation C. Field Work Directives: Prepare field work directives as necessary to keep, the contractor on schedule. D. Minor Change Orders, Develop minor change orders per WSDOT Standard Specifications, Each minor change order will be executed and contain the foHowing: • lindepenclent Cost Estimate • Verbal Approval Memo •, Bank up documentation E. Force Account. Track contractor force account labor, equipment and materialls. All force account calculations will be verified by the engineer and double checked by the documentation specialist. Defiverobles • Change Cirder(s) • Case Management Log • RFII Log • Minor Change Order(s) • Force Account Records City of Tukwila — 2015 Overlay Progrom Page 7 of 7 Construction Management Services Scope of Work KPG Project Number 14117 5110115 KII HOUR AND FEE ESTIfyIATE Project: City of Tukwila 2015 Overlay Program Construction Services EXHIBIT 8 naf ement, Coordination. Administration k3y level of effort by Cee ifieatiun Preconstruetlon Bud 2 - Preconstruction Services (Estimated duration 3 weeks) Weekly level of effort by Classification 16 0 16 4 - Closeout/Record bw Services Estimated duration 4 weeks Weekly revel of effort by Classification Closeout / Rees rd Dwg Bud Sub trael T3 Fi 20 226 36 360 ;251.00 72. 512612015 0 0 64 238 rial Testing if^ nce $ 25,0 Construction Vehicle (3 months $750) $ 2,250.00 Miscellaneous - Mileage. Repro, Field Supplies $ 3,0 00,00