HomeMy WebLinkAboutReg 2015-06-01 Item 4D - Bid Award - Paul Brothers Inc for Duwamish Hill Preserve Phase II Construction for $620,587.22COUNCIL AGENDA SYNOPSIS
---------------------------- - - - - -- Initials
ITEM INFORMATION
ITEM NO.
4.D.
--7STAFF
SPONSOR: RICK STILL
I ORIGINAL, AGENDA DATE: 6/1/15
AGENDA ITEM Trn.E Bid Award for Duwamish Hill Preserve Phase 2 project
CATI---,GORY ❑ Discussion
Mtg Date
ME MWNVM���=
❑ Resolution
lltg Date
WilmVivi"U�
Z Bid Award
Mt g Date 6 / 1/19
❑ Public Hearing
Mt
,g Date
F-1 Other
MI
,g Date
SPONSOR ❑ Council ❑ Mayor ❑ -HR ❑ DCD E].Finance ❑ Fire ❑ IT Z P&R ❑ Police ❑ PF
SPONSOR'S Award bid for construction of Duwamish Hill Preserve Phase 2.
SUMMARY
Rj-l;Vll--,'Wl--,'D BY ❑ cow Mtg. Z CA&P Cmte [—I F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. Z Parks Comm. ❑ Planning Comm.
DATE: 5/26/15 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Parks & Recreation
COMMFI'I'EE Community Affairs & Parks;Unanimous Approval- Forward to Regular
COST IMPACT I FUND SOURCE
ExPENDrruiu--,,, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$620,587.22 $671,957.00 $
Fund Source: CIP No: 90330109
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
ITEM INFORMATION
ITEM NO.
4.D.
--7STAFF
SPONSOR: RICK STILL
I ORIGINAL, AGENDA DATE: 6/1/15
AGENDA ITEM Trn.E Bid Award for Duwamish Hill Preserve Phase 2 project
CATI---,GORY ❑ Discussion
Mtg Date
❑ motion
Mt g Date
❑ Resolution
lltg Date
F-1 Ordinance
Mtg Date
Z Bid Award
Mt g Date 6 / 1/19
❑ Public Hearing
Mt
,g Date
F-1 Other
MI
,g Date
SPONSOR ❑ Council ❑ Mayor ❑ -HR ❑ DCD E].Finance ❑ Fire ❑ IT Z P&R ❑ Police ❑ PF
SPONSOR'S Award bid for construction of Duwamish Hill Preserve Phase 2.
SUMMARY
Rj-l;Vll--,'Wl--,'D BY ❑ cow Mtg. Z CA&P Cmte [—I F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. Z Parks Comm. ❑ Planning Comm.
DATE: 5/26/15 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Parks & Recreation
COMMFI'I'EE Community Affairs & Parks;Unanimous Approval- Forward to Regular
COST IMPACT I FUND SOURCE
ExPENDrruiu--,,, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$620,587.22 $671,957.00 $
Fund Source: CIP No: 90330109
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
6/1/15
Informational Memorandum dated 5/18/15
CIP Page
Bid Tabulation
Minutes from the Community Affairs and Parks Committee meeting of 5/26/15
13
14
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Community Affairs and Parks Committee
FROM: Rick Still, Parks and Recreation Director R.5
BY: Dave Johnson, Parks and Recreation Superintendent
DATE: May 18, 2015
SUBJECT: Duwamish Hill Preserve Phase 2
Project No. 90330109
Bid Award
ISSUE
Award the bid for construction for the Duwamish Hill Preserve Phase 2 project.
BACKGROUND
The City completed Phase 1 development of the 3 phase Master Plan for Duwamish Hill
Preserve in 2010, which included the upland "Hill" portion of the site. The West parcel was
purchased in 2012. Design for Phase 2 began in 2013 and continued through 2014 to include
the flat West and North portion of the site and was completed in early 2015.
DISCUSSION
The Duwamish Hill Preserve Phase 2 project was advertised for bids on May 5 and 12, 2015.
Five bids were received and opened on May 19, 2015. The bids were checked, corrected, and
tabulated. Paul Brothers, Inc. is the apparent low bidder with a bid of $564,170.20. The
Engineer's Estimate was $620,870.00. References were checked and Paul Brothers, Inc. has
successfully constructed other municipal projects throughout Oregon and Washington.
The overall bid is less than the Engineer's Estimate and Budgeted amount.
The timing of the -grant calls for the need to begin the contract in June, thus going from
CAP to Re_gular Meeting.
BUDGET and BID SUMMARY (all amount include sales tax)
Bid Results Eng. Estimate Budget
Bid Amount $564,170.20 $620,870.00 $671,800.00
Contingency (10 %) 56,417.02 62,087.00 0.00
Total 620,587.22 682,957.00 $671,957.00
RECOMMENDATION
Council is being asked to award the construction of the Duwamish Hill Preserve Phase 2 project
to Paul Brothers, Inc. in the amount of $620,587.22 (which includes 10% contingency) and
forward this item directly to the June 1, 2015 Regular Meeting due to construction timelines.
ATTACHMENTS
Attachment A — Page 32, 2015 CIP
Attachment B — Bid Tabulation
15
16
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Duwamish Hill Preserve Project No. 90330109
Land development for this 8.6 acre parcel will preserve open space and allow future restoration for this
DESCRIPTION: passive park at 3800 S 115 St. (Previously known as Duwamish Riverbend Hill, Poverty Hill and
Grandmother's Hill.)
JUSTIFICATION: Meets the Parks and Open Space Plan providing cultural and historical value along the City's shoreline.
Phase I development was completed in 2010. West parcel was purchased in 2012 along with the small
STATUS: riverbank donation. Phase II design work began in 2013 and will continue into 2014. Stage I of Phase II
construction is scheduled for 2015 and will focus on site preparation, land altering, and hardscape.
MAINT. IMPACT: Approximately 200 staff hours per year.
Phase II is on Park Impact Fee list for $2.5 million with an 80 %/20% split. Sound Transit mitigation of
COMMENT: $313k for use of site. Grants: Recreation Conservation Office (RCO), State Heritage Fund, 4Culture,
King Conservation District, Conservation Futures, and Forterra with REET funds as a match.
FINANCIAL Through Estimated
fin A000'-0 2n13 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL
EXPENSES
Design
267
150
110
20
20
20
20
20
940
1,567
Land (R/W)
2,036
450
2,486
Const. Mgmt.
5
927
932
Construction
259
710
50
50
50
50
50
5,700
6,919
TOTAL EXPENSES
2,567
150
820
70
70
70
70
70
8,017
11,904
FUND SOURCES
Awarded Grant
1.455
50
1,505
Proposed Grant - State
50
450
2,065
2,565
KC Parks Levy
462
462
Mitigation
313
313
Park Impact Fees
243
243
Park Impact Fees Expected
25
60
40
45
45
45
45
1,523
1,828
City Oper. Revenue
94
75
260
30
25
25
25
25
4,429
4,988
TOTAL SOURCES
2,567
150
820
70
70
70
70
70
8,017
1 11,904
2015 - 2020 Capita! Improvement Program
32
17
op
TUKWIL.A.
PARKS &. RECREATION
Duwamish 1-11)1 Preserve Phase 2
Bid Tabulation
Project No. 90330109
Bid Opening
10:OOa.m. May 19, 2015
Item
Description Quantity
Unit
ENGINEER'S
Unit Puce
ESTIMATE
Amount
Paul Brothers Inc.
Unit Price Amount
Green Earthworks Const.
Unit Price Amount
Terra Dynamics
Unit Price Amount
Road Construction NW
Unit Price Amount
Al Landscaping & Const.
Unit Price Amount
1
Mobilization
1
LS
$ 40,60000
$ 40,600.00.
$ 62,056.43
$ 62,056.43
$ 73,600.00
$ 73,600.00
$ 53,000.00
$ 53,000.00
$ 62,000.00
$ 62,000.00
$ 65,000.00
$ 65,000.00
2
Contractor Supplies Surveying & Staking
1
LS
$ 20,000:00
$ 20,000.00'.
$ 5,405.00
$ 5,405.00
$ 15,000.00
$ 15,000.00
$ 12,700.00
$ 12,700.00
$ 8,500.00
$ 8,500.00
$ 7,800.00
$ 7,800.00
3
Project Temporary Traffic Control
1
LS
$ 2,600.00
$ 2,600 .00
$ 2,264.75
$ 2,264.75
$ 2,500.00
$ 2,500.00
$ 12,800.00
$ 12,800.00
$ 2,000.00
$ 2,000.00
$ 12,500.00
$ 12,500.00
4
Clearing & Grubbing
1
LS
$ 7,500.00
$ 7,500.00.
$ 75,038.93
$ 75,038.93
$ 42,000.00
$ 42,000.00
$ 13,800.00
$ 13,800.00
$ 10,500.00
$ 10,500.00
$ 32,000.00
$ 32,000.00
5
Removal of Structure and Obstruction
1
LS
$ 6,100.00
$ 6,100.00'.
$ 5,883.20
$ 5,883.20
$ 4,700.00
$ 4,700.00
$ 24,995.00
$ 24,995.00
$ 6,000.00
$ 6,000.00
$ 38,700.00
$ 38,700.00
6
Excavation incl. Haul
3,000
CY
$ 25.00
$ 75,000.00
$ 18.84
$ 56,520.00
$ 25.50
$ 76,500.00
$ 26.00
$ 78,000.00
$ 15.00
$ 45,000,00
$ 28.00
$ 84,000.00
7
Embankment Fill and Compaction
3,000
CY
$ 10.00
$ 30,000.00
$ 12.59
$ 37,770.00
$ 35.50
$ 106,500.00
$ 8.00
$ 24,000.00
$ 5.00
$ 15,000.00
$ 12.00
$ 36,000.00
8
Unsuitable Excavation, at Gravel Maint. Access
150
CY
1 80.00
$ 12,000.00'..
$ 33.80
$ 5,070.00
$ 72.50
$ 10,875.00
$ 76.50
$ 11,475.00
$ 30.00
$ 4,500.00
$ 38.00
$ 5,700.00
9
Gravel Maintenance Access Path
258
SY
$ 9.00
$ 2,322.00'
$ 23.13
$ 5,967.54
$ 11.70
$ 3,018.60
$ 31.50
$ 8,127.00
$ 12.25
$ 3,160.50
$ 22.00
$ 5,676.00
10
Gravel Path
484
SY
$ 6.00
$ 2,904.00
$ 14.73
$ 7,129.32
$ 6.00
$ 2,904.00
$ 29.50
$ 14,278.00
$ 8.25
$ 3,993.00
$ 20.00
$ 9,680.00
11
Gravel Maintenance Access Path with Binder
981
SY
$ 13.00
$_12,753.007
$ 26.49
$ 25,986.69
$ 12.50
$ 12,262.50
$ 28.50
$ 27,958.50
$ 24.25
$ 23,789.25
$ 24.00
$23,544.00
12
Gravel Path with Binder
396
SY
$ 16.00
$ 6,336.00'..
$ 19.83
$ 7,852.68
$ 10.05
$ 3,979.80
$ 32.00
$ 12,672.00
$ 25.25
$ 9,999.00
$ 22.00
$ 8,712.00
13
Commercial Driveway
1
15
$ 2,300.00
$ 2,300.00'
$ 3,703.47
$ 3,703.47
$ 9,450.00
$ 9,450.00
$ 4,800.00
$ 4,800.00
$ 2,750.00
$ 2,750.00
$ 5,600.00
$ 5,600.00
14
Cement Concrete Pad for Granite Artwork
1
LS
$ 11,000.00
$ 11,000.00
$ 9,723.83
$ 9,723.83
$ 11,700.00
$ 11,700.00
$ 16,170.00
$ 16,170.00
$ 20,000.00
$ 20,000.00
$ 22,400.00
$ 22,400.00
15
Erosion Control & Water Pollution Control
1
1.5
$ 26,500.00.
$ 26,500.00'.
$ 18,470.61
$ 18,470.61
$ 25,400.00
$ 25,400.00
$ 29,000.00
$ 29,000.00
$ 11,000.00
$ 11,000.00
$ 28,700.00
$ 28,700.00
16
Construction Fence (Tree Protection Fence)
1,300
LF
$ 5:50
$ 7;150.00
$ 2.08
$ 2,704.00
$ 3.52
$ 4,576.00
$ 3.75
$ 4,875.00
$ 5.00
$ 6,500.00
$ 3.50
$ 4,550.00
17
Wire Fence
1,450
LF
$ 6.00
$ 8,700.00,
$ 12.38
$ 17,951.00
$ 10.20
$ 14,790.00
$ 16.65
$ 24,142.50
$ 15.50
$ 22,475.00
$ 16.00
$ 23,200.00
18
Landscaping
1
LS
$ 257,600.00
$ 257,600.00'.
$ 168,990.72
$ 168,990.72
$ 112,550.00
$ 112,550.00
$ 124,000.00
$ 124,000.00
$ 270,000.00
$ 270,000.00
$ 65,000.00
$ 65,000.00
19
Irrigation Water System
1
LS
$ 71,000:00
$ 71,000.00
$ 27,766.91
$ 27,766.91
$ 58,75000
$ 58,750.00
$ 21,100.00
$ 21,100.00
$ 35,000.00
$ 35,000.00
$ 34,500.00
$ 34,500.00
20
Log Benches
5
EACH
$ 450.00
$ 2,250.00
$ 221.12
$ 1,105.60
$ 402.00
$ 2,010.00
$ 1,600.00
$ 8,000.00
$ 1,750.00
$ 8,750.00
$ 3,870.00
$ 19,350.00
21
Boulder Collected from Site, 2 -man
15
EACH
$ 40.00
$ 600.00,
$ 78.98
$ 1,184.70
$ 80.50
$ 1,207.50
$ 195.00
$ 2,925.00
$ 300.00
$ 4,500.00
$ 1,400.00
$ 21,000.00
22
Boulder Collected from Site, 3 -man
25
EACH
$ 75.00
$ 1,875.001
$ 94.78
$ 2,369.50
$ 96.50
$ 2,412.50
$ 480.00
$ 12,000.00
$ 300.00
$ 7,500.00
$ 1,100.00
$ 27,500.00
23
Boulder Procured Offsite, 1 -man
12
EACH
$ 65.00
$ 780.00
$ 49.73
$ 596.76
$ 133.00
$ 1,596.00
$ 425.00
$ 5,100.00
$ 255.00
$ 3,060.00
$ 560.00
$ 6,720.00
24
Boulder Procured Offsite, 2 -man
64
EACH
$ 85.00
$ 5,440.00,
$ 94.47
$ 6,046.08
$ 57.75
$ 3,696.00
$ 650.00
$ 41,600.00
$ 495.00
$ 31,680.00
$ 1,100.00
$ 70,400.00
25
Log Round Border
126
EACH
$ 60.00
$ 7,560.00
$ 52.48
$ 6,612.48
$ 68.20
$ 8,593.20
$ 295.00
$ 37,170.00
$ 110.00
$ 13,860.00
$ 450.00
$ 56,700.00
TOTAL
$
620,870,00
$ 564,170.20
$ 610,571.10
$ 624,688.00
$ 631,516.75
$ 714,932.00
Al
Replace Lawn, soil prep, irrigation at const. entrance with
arbor wood chip
1
LS
$ (20,500.00)
$ (20,500.00}
$ (6,097.79)
$ (6,097.79)
$ (2,500.00)
$ (2,500.00)
$ (4,000.00)
$ (4,000.00)
$ (5,971.00)
$ (5,971.00)
$ (4,500.00)
$ (4,500.00)
A2
Replace trees, soil prep, irrigation at NW corner with arbor
wood chip
1
LS
$ {63,000.00)
$ (63,000.00)
$ (9,808.45)
$ (9,808.45)
$ (7,500.00)
$ (7,500.00)
$ (9,476.00)
$ (9,476.00)
$ (11,720.00)
$ (11,720.00)
$ (3,000.00)
$ (3,000.00)
A3
No maintenance or replacement of plants after completion of
work.
1
LS
$ (82,88600)
$ (82,880.00)
$ (15,000.00)
$ (15,000.00)
$ (21,000.00)
$ (21,000.00)
$ (11,636.00)
$ (11,636.00)
$ (20,000.00)
$ (20,00000)
$ (4,200.00)
$ (4,200.00)
Community Affairs & Parks Committee Minutes May 26, 2015 - Page 2
The Tukwila Park Commission unanimously recommended the partnership at its May meeting.
The Committee unanimously supported the pursuit of the Green City partnership via a budget
amendment proposal and draft agreement. UNANIMOUS APPROVAL TO RETURN TO
COMMITTEE.
C. Park Watch Program
Staff provided a status update of the Park Watch Program that has been in development since
2014. This program aims to connect City staff with park users and various neighborhoods in an
effort to improve communications, connections and livability. The project charter, scope and
schedule were described to Committee members. A kick -off meeting for several ad -hoc
committees will take place on May 27, 2015. Several "See you in the Park" events are being
planned for this summer. Committee members expressed support for the program.
Coucilmember Robertson emphasized the importance of outreach and communication as
community members have a lot of valuable information to share regarding their parks.
INFORMATION ONLY.
D. Bid Award: Duwamish Hill Preserve Phase 2
Staff is seeking Council approval to award a construction bid in the amount of $620,587.22 to
Paul Brothers, Inc. for the construction of the Duwamish Hill Preserve Phase 2 Project. Paul
Brothers, Inc is the low bid of five received and has successful constructed other municipal
projects in the Northwest. UNANIMOUS APPROVAL. FORWARD TO JUNE 1, 2015
REGULAR CONSENT AGENDA.
III. MISCELLANEOUS
Meeting adjourned at 6:45 p.m
Next meeting: Monday, June 8, 2015
Committee Chair Approval
Minutes by LH
W