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Home My WebLink AboutFS 2015-06-02 COMPLETE AGENDA PACKETCity of Tukwila Finance and Safety Committee O Kathy Hougardy, Chair O Joe Duffie O De'Sean Quinn AGENDA Distribution: Recommended Action K. Hougardy P. McCarthy J. Duffle C. O'Flaherty D. Quinn R. Turpin K. Kruller L. Humphrey D. Robertson D. Tomaso Mayor Haggerton V. Carlsen D. Cline b. Fireworks permits: TUESDAY, JUNE 2, 2015 — 5:30 PM HAZELNUT CONFERENCE ROOM (formerly known as CR #3) at east entrance of City Hall Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. 2015 1st Quarter Investment Report. a. Information only. Vicky Carlsen, Deputy Finance Director Pg,1 b. Fireworks permits: b. (1) A fireworks permit for the June 12 event at (1) Forward to 6/8 C.O.W. and Special Mtg. to Pg.9 Foster High School. follow. (2) A fireworks permit for the July 4 event at the (2) Forward to 6/8 C.O.W. Starfire Sports complex. and Special Mtg. to Pg. 15 Don Tomaso, Fire Marsha/ follow. 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Tuesday, June 16, 2015 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 - 433 -1800 (TukwilaCityClerk @TukwilaWA.gov) for assistance. City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director DATE: May 27, 2015 SUBJECT: First Quarter 2015 Cash & Investment Report ISSUE The first quarter Investment Report is included with this memorandum and is discussed below. BACKGROUND City funds are invested to earn a reasonable return while preserving principal and allowing sufficient liquidity to meet the City's operating needs. To achieve these objectives investments are diversified by type, by financial institution, and by maturities in compliance with the City Investment Policy. DISCUSSION Portfolio Components At March 31, 2015, the portfolio totaled $43.8 million comprised of $36.3 million in cash and cash equivalents and $10.8 in longer term investments. The portfolio balance decreased by $1.6 million from December 31, 2014 balance of $45.4 million. A major reason for the decrease in funds is because property tax collections are primarily received in 2nd and 4th quarters while general fund expenditures are spread fairly evenly throughout the year. Additionally, Local Improvement District #33 assessments for the first installment that were received during the 4th quarter, were used to pay debt service due in January 2015. In March, the City purchased a Federal Home Loan Bank agency investment in the amount of $1 million. It was purchased on April 16, 2015 and will mature on March 16, 2018. This investment has a 1.27% yield to maturity. The investment mentioned above increases the percentage of the City's longer -term investments and increases portfolio yield because of the higher interest rate on the agency. Since it's a longer - term investment, it was placed in the contingency fund where the likelihood of accessing the available cash in the next few years is remote. The purchase of agency also increases the diversity of the portfolio. Portfolio Performance The portfolio weighted average yield on March 31, 2015, was .39 %. Considering the portfolio's weighted average maturity was 1.1 years, and the yield on the cash & cash equivalent accounts was .070%, the portfolio yield of 0.39% is still relatively favorable. The yield has been sustained by the 3.19% average yield on the municipal bond investments, the .21 % yield on the certificate of deposits, the .82% yield on the agencies, and the .45% earnings credit on the US Bank depository account. INFORMATIONAL MEMO Page 2 Investment income through the first quarter 2015 for cash equivalents and certificates of deposits is $29,882 plus $35,441 of accrued municipal bond and agencies interest for a total of $65,323 against a prorated budget of $46,772. Not included in the portfolio is interest earned from the operating and capital loans to the MPD. The operating loan is being repaid on a monthly basis and will be paid in full by May 2023. Interest earned on the loan for the first quarter 2015 is $4,658. The capital loan is being repaid semi- annually and will be paid in full by December 2022. Interest accrued for the first quarter 2015 is $4,217. Attached to the investment report are amortization schedules for both loans to the MPD. Policy Compliance and Liquidity Analysis As of the end of the 1St quarter, the portfolio profile is well within the range of all the investment policy parameters. There is currently a healthy mix of investments with a range of maturity dates. Current investments allow for adequate cash flow requirements. Fund Cash & Investment Balances The general fund balance shows a decrease of $1.9 million from December 31. As mentioned earlier, property tax revenue is received during the 2nd and 4th quarters. The arterial street fund reflects a timing difference on grant related expenditures. Debt service funds show an increase, primarily in Local Improvement District (LID) No. 33 (Fund 233). The first annual installment for the LID was due in October, 2014, and the bond payment was made in January 2015. Investment Environment Short term interest rates continue to remain low and are expected to remain low with slight upward adjustments by the end of 2015. Information from the Federal Reserve Board indicates that, while the first quarter showed meager growth, economic growth is expected to pick up in the coming months. The portfolio will continue to be managed to take advantage of investment opportunities as they arise. RECOMMENDATION Presentation is for information only. ATTACHMENTS Cash and Investment Report Policy Compliance & Liquidity Analysis Cash and Investment Balances by Fund Treasury Rates and Yield Curves Amortization Schedule — MPD Operating Loan Amortization Schedule — MPD Capital Loan 2 CITY OF TUKWILA CASH & INVESTMENT REPORT March 31, 2015 INVESTMENTS Certificates of Deposit Sound Community Bank Certificate of Deposit 3/4/2014 3/4/2017 3.0 3,000,000 3,154,478 0.85% 6,602 Regal Bank Certificate of Deposit 12/20/2014 12/20/2015 1.0 250,000 250,000 0.50% 223 CERTIFICATES OF DEPOSIT -- TOTAL 2.9 3,250,000 3,404,478 0.21% 6,826 Agencies Federal Home Loan Mtg Corp US agency 4/10/2014 5/13/2016 2.1 2,000,000 2,001,867 0.50% 10,000 (FHLMC) FNMA US agency 6/6/2014 8/23/2017 3.2 1,000,000 998,775 1.00% 10,008 Federal Home Loan Bank US agency 3/16/2015 3/16/2018 3.0 1,000,000 1,000,000 1.27% 12,700 TOTAL AGENCIES 2.6 4,000,000 4,000,642 (a) 32,708 (c) (d) Rating Purchase Maturity Term Par Book Yield to Annualized Agency / Issuer Moodys Investment Type Date Date Yrs Value Balance Maturity Return CASH & CASH EQUIVALENTS 5.6 500,000 502,176 3.60% 18,078 Center Facility 4.3 US Bank Depository Various (b) $14,879,983 $14,879,983 (e) 14,501 4.05% 20,358 0.45% Washington State Treasurer LGIP Investment Pool Various (b) 3,935,520 3,935,520 (f) 1,385 0.1579% Columbia Bank Money market Various (b) 14,121,061 14,121,061 (f) 7,170 0.22% Total Cash & Cash Equivalents 32,936,565 32,936,565 0.07% 23,056 INVESTMENTS Certificates of Deposit Sound Community Bank Certificate of Deposit 3/4/2014 3/4/2017 3.0 3,000,000 3,154,478 0.85% 6,602 Regal Bank Certificate of Deposit 12/20/2014 12/20/2015 1.0 250,000 250,000 0.50% 223 CERTIFICATES OF DEPOSIT -- TOTAL 2.9 3,250,000 3,404,478 0.21% 6,826 Agencies Federal Home Loan Mtg Corp US agency 4/10/2014 5/13/2016 2.1 2,000,000 2,001,867 0.50% 10,000 (FHLMC) FNMA US agency 6/6/2014 8/23/2017 3.2 1,000,000 998,775 1.00% 10,008 Federal Home Loan Bank US agency 3/16/2015 3/16/2018 3.0 1,000,000 1,000,000 1.27% 12,700 TOTAL AGENCIES 2.6 4,000,000 4,000,642 0.82% 32,708 Taxable Municipal Bonds City of Marysville, sinking Al LTGO Refunding 11/23/2010 12/1/2017 5.5 415,000 430,309 3.37% 14,501 2014 -2017, ave 5.5 years Washington State Convention Aa3 Lodging Tax Bonds 11/30/2010 7/1/2016 5.6 500,000 502,176 3.60% 18,078 Center Facility 4.3 10,640,000 10,823,102 1.37% 148,588 UW Biomedical Center Aal Revenue Bonds 12/14/2010 7/1/2017 6.6 500,000 502,655 4.05% 20,358 UW Biomedical Center Aal Revenue Bonds 12/14/2010 7/1/2019 8.6 500,000 503,302 4.70% 23,655 Douglas County, ESD, sinking Aal UTGO 12/23/2010 12/1/2020 8.9 1,135,000 1,147,313 4.55% 52,203 2018 -2020, ave 9 yrs Port of Anacortes Al LTGO 12/17/2010 9/1/2020 9.7 340,000 332,226 5.00% 16,611 TOTAL MUNICIPAL BONDS 7.7 3,390,000 3,417,982 3.19% 109,055 Total Investments 4.3 10,640,000 10,823,102 1.37% 148,588 TOTAL CASH, CASH EQUIVALENTS & INVESTMENTS 1.1 $ 43,576,565 $ 43,759,667 1 0.39% 1 $ 171,645 Current Portfolio 8% 10% 3 CITY OF TUKWILA Policy Compliance & Liquidity Analysis CASH & INVESTMENT REPORT March 31, 2015 Liauiditv Analvsis & Maturity Diversification Funds immediately available Fixed Maturity Investments, maturing in: 0 -90 days after Report Date 91 -180 days after Report Date Investments maturing in 1 year or less Investments maturing in 1 -3 years Investments maturing in 3 -5 years Investments maturing in 5 -7 years Investments maturing in 7 -10 years Investments maturing in more than 1 year and less than 10 years. As of Report Date Available Available Available in Portfolio Within 1 Year Within 5 5 - 10 Years Amount Years $ 32,936,565 250,000 8,590,261 503,302 1,479,540 10,573,102 $ 32,936,565 $ 32,936,565 250,000 250,000 8,590,261 503,302 1,479,540 TOTALS $ 43,759,667 $ 33,186,565 $42,280,127 $ 1,479,540 76% 97% 4% Liauiditv Requirements and Funds Available for Investina: Funds immediately available $ 32,936,565 Restrictions & designations: Operating liquidity (a) 14,000,000 Liquidity threshold 14,000,000 Funds available for longer term investing 18,936,565 (a) Represents largest one month decline in portfolio balance over the most recent 36 month period doubled; or the equivalent of a 100% cushion. Policy Met? Yes Note: Cash and cash equivalents are available within one day and are factored into the Total Portfolio weighted average maturity. 91 Portfolio POLICY Policy Financial Institution Diversification Amount % of Total MAXIMUM Met? US Bank $ 14,879,983 34.0% 50.0% Yes Washington State Treasurer 3,935,520 9.0% 75.0% Yes Columbia Bank 14,121,061 32.3% 50.0% Yes Sound Community Bank 3,154,478 7.2% 50.0% Yes Other financial institutions 7,668,624 17.5% 50.0% Yes Total $ 43,759,667 100.0% Portfolio POLICY Policy Investment Mix Amount % of Total MAXIMUM Met? Depository 14,879,983 34.0% insured by PDPC Yes State Investment Pool 3,935,520 9.0% 75.0% Yes Money market 14,121,061 32.3% insured by PDPC Yes Certificate of Deposit 3,404,478 7.8% insured by PDPC Yes US Agency 4,000,642 9.1% 75.0% Yes Municipal Bonds 3,417,982 7.8% no limit specified in policy Yes Total 43, 759, 667 100.0% Weighted Average Maturites: Years Performance Analysis Certificates of deposit 2.9 Current portfolio yield 0.39% Benchmarks: Municipal bonds 7.7 6 month treasury 0.14% Total Investments 4.3 2 year treasury 0.56% Total Portfolio 1.1 Local Govt Invst Pool (f) 0.1579% POLICY MAXIMUM 3.5 Policy Met? Yes Note: Cash and cash equivalents are available within one day and are factored into the Total Portfolio weighted average maturity. 91 CITY OF TUKWILA Cash & Investment Balances By Fund and Fund Group CASH & INVESTMENT REPORT March 31, 2015 5 Balances Balances Balances Balances Balances Fund Group 3/31/15 3/31/14 3/31/13 3/31/12 3131/11 General 000 GENERAL 5,941,116 $6,545,525 $ 944,197 $ 3,277,604 $3,181,257 General Total 5,941,116 6,545,525 944,197 3,277,604 3,181,257 Special Revenue 101 HOTEUMOTEL TAX 452,750 433,781 440,090 453,083 695,976 103 STREET 1,119,402 1,365,235 1,045,854 919,276 670,123 104 ARTERIAL STREET (56,259) 875,506 588,392 4,595,453 10,269,119 105 CONTINGENCY 5,772,086 5,764,212 1,461,267 1,457,930 1,456,606 107 FIRE EQUIP. CUM. RESERVE - - 945,312 943,501 804,457 109 DRUG SEIZURE FUND 49,977 68,308 147,083 226,462 283,337 Special Revenue Total 7,337,957 8,507,042 4,627,998 8,595,703 14,179,619 Debt Service 200 DEBT SERVICE 400 - - - - 206 L.I. GUARANTEE 669,147 668,997 - 207 LIMITED TAX G.O. BONDS 1999 - - - 13,246 208 LIMITED TAX G.O. BONDS 2000 - - - 70 70 209 LIMITED TAX G.O. BONDS 2003 1 1 3,012,901 3,302,738 (1,592) 210 LIMITED TAX G.O. REFUNDING 2003 195 195 (55) 853 (1,852) 211 LIMITED TAX G.O. REFUNDING 2008 416 416 (84) 5,105 (18,148) 212 LTGO SCORE BONDS 2 1,453 126 707 (146) 213 LTGO SCORE BLD AMER BONDS - - 995 616 (1,392) 214 LTGO 2010 Series A 2,710 5,910 (614) 37 37 215 LTGO 2010 Series B - - 4,612 4,611 17 216 VALLEY COM Refunding bonds 2010 794 74 14 14 814 217 LIMITED TAX GO BONDS REFUNDING 539 214 (299) - - 218 LTGO 2013 - - - 233 LID #33 121,290 42,591 - - Debt Service Total 795,493 719,850 3,017,595 3,314,751 (8,947) _ Capital Project 301 LAND ACQ, REC & PARK DEVLPMNT 1,336,048 1,159,087 1,088,513 1,665,327 4,787,800 302 FACILITY REPLACEMENT 1,037,559 1,967,648 2,103,024 2,019,099 2,051,032 303 GENERAL GOVERNMNT IMPROVEMENTS 399,945 404,809 804,988 584,287 1,310,709 304 FIRE IMPACT FEES 516,235 438,317 359,809 316,591 165,331 Capital Project Total 3,289,786 3,969,861 4,356,334 4,585,304 8,314,873 Enterprise 400 UTILITY ON ACCT (overpayments) 16,614 18,491 22,585 18,449 13,536 401 WATER 5,391,569 5,698,414 5,306,169 3,994,145 4,846,612 402 SEWER 4,937,844 3,431,464 1,917,966 1,219,446 1,605,340 404 WATER /SEWER REVENUE BONDS - - - - - 405 BOND RESERVE - - - 411 FOSTER GOLF COURSE 671,946 371,314 218,979 (143,232) (243,075) 412 SURFACE WATER 3,096,696 3,066,715 3,433,716 3,126,965 3,333,516 Enterprise Total 14,114,669 12,586,398 10,899,416 8,215,773 9,555,929 Internal Service 501 EQUIPMENT RENTAL 5,036,571 4,482,904 4,398,645 3,652,343 3,593,124 502 INSURANCE 4,764,528 5,491,187 6,559,638 6,502,805 5,953,383 503 INSURANCE - LEOFF 1 813,557 910,664 1,839,349 1,888,703 1,706,648 Internal Service Total 10,614,656 10,884,755 12,797,632 12,043,850 11,253,154 Grand Total 42,093,676 43,213,432 36,643,172 40,032,985 46,475,884 Funds not included in the Grand Total are the fiduciary funds and the MPD. However, these balances ($1,665,991) are included in the investment balances. 5 CITY OF TUKWILA Treasury Rates and Yield Curves CASH & INVESTMENT REPORT March 31, 2015 Ratac at March '11 gni 3mo 6mo 1 Yr 2Yr 3Yr 5Yr 10Yr 30Yr 0.03% 0.14% 0.26% 0.56% 0.89% 1.37% 1.94% 2.54% Source: US Department of the Treasury Rate % Change Change -0.02% -67% 0.07% 50% 0.13% 50% 0.12% 21% -0.01% -1% -0.36% -26% -0.79% -41% -1.02% -40% Rates at March 31, 2014 3mo 6mo 1 Yr 2Yr 3Yr 5Yr 10Yr 30Yr 0.05% 0.07% 0.13% 0.44% 0.90% 1.73% 2.73% 3.56% N. 7 MPD Operating Loan - through end of 2015 only Period Accumulated Interest (Date) Beg Bal Funding Payments Interest End Bal Interest Principal Pmt Pmt 10/1/2011 $ - $ 191,294 $ $ 319 $ 191,613 $ 319 11/1/2011 191,612.82 - - 319.35 191,932.18 638.18 12/1/2011 191,932.18 - - 319.89 192,252.07 958.07 1/1/2012 192,252.07 - - 320.42 192,572.49 1,278.49 2/1/2012 192,572.49 - - 320.95 192,893.44 1,599.44 3/1/2012 192,893.44 - - 321.49 193,214.93 1,920.93 4/1/2012 193,214.93 225,000.00 697.02 418,911.95 2,617.95 5/1/2012 418,911.95 - 698.19 419,610.14 3,316.14 6/1/2012 419,610.14 - 699.35 420,309.49 4,015.49 7/1/2012 420,309.49 - 700.52 421,010.01 4,716.01 8/1/2012 421,010.01 - 701.68 421,711.69 5,417.69 9/1/2012 421,711.69 - - 702.85 422,414.54 6,120.54 10/1/2012 422,414.54 433,706.00 - 1,426.87 857,547.41 7,547.41 11/1/2012 857,547.41 - - 1,429.25 858,976.66 8,976.66 12/1/2012 858,976.66 - - 1,431.63 860,408.28 10,408.28 1/1/2013 860,408.28 250,000.00 - 1,850.68 1,112,258.96 12,258.96 2/1/2013 1,112,258.96 - 1,853.76 1,114,112.73 14,112.73 3/1/2013 1,114,112.73 - 1,856.85 1,115,969.58 15,969.58 4/1/2013 1,115,969.58 - 1,859.95 1,117,829.53 17,829.53 Prior 5/1/2013 1,117,829.53 - 19,692.58 1,863.05 1,100,000.00 19,692.58 19,692.58 6/1/2013 1,100,000.00 - 10,121.48 1,833.33 1,091,711.85 21,525.91 8,288.15 1,833.33 7/1/2013 1,091,711.85 - 10,121.48 1,819.52 1,083,409.89 23,345.43 8,301.96 1,819.52 8/1/2013 1,083,409.89 - 10,121.48 1,805.68 1,075,094.10 25,151.12 8,315.80 1,805.68 9/1/2013 1,075,094.10 - 10,121.48 1,791.82 1,066,764.44 26,942.94 8,329.66 1,791.82 10/1/2013 1,066,764.44 - 10,121.48 1,777.94 1,058,420.90 28,720.88 8,343.54 1,777.94 11/1/2013 1,058,420.90 - 10,121.48 1,764.03 1,050,063.46 30,484.92 8,357.45 1,764.03 12/1/2013 1,050,063.46 - 10,121.48 1,750.11 1,041,692.08 32,235.02 8,371.37 1,750.11 1/1/2014 1,041,692.08 - 10,121.48 1,736.15 1,033,306.76 33,971.18 8,385.33 1,736.15 2/1/2014 1,033,306.76 - 10,121.48 1,722.18 1,024,907.45 35,693.35 8,399.30 1,722.18 3/1/2014 1,024,907.45 - 10,121.48 1,708.18 1,016,494.15 37,401.53 8,413.30 1,708.18 4/1/2014 1,016,49415 - 10,121.48 1,694.16 1,008,066.83 39,095.69 8,427.32 1,694.16 5/1/2014 1,008,066.83 - 10,121.48 1,680.11 999,625.46 40,775.80 8,441.37 1,680.11 6/1/2014 999,625.46 - 10,121.48 1,666.04 991,170.02 42,441.84 8,455.44 1,666.04 7/1/2014 991,170.02 - 10,121.48 1,651.95 982,700.49 44,093.79 8,469.53 1,651.95 8/1/2014 982,700.49 - 10,121.48 1,637.83 974,216.85 45,731.63 8,483.65 1,637.83 9/1/2014 974,216.85 - 10,121.48 1,623.69 965,719.06 47,355.32 8,497.79 1,623.69 10/1/2014 965,719.06 - 10,121.48 1,609.53 957,207.11 48,964.85 8,511.95 1,609.53 11/1/2014 957,207.11 - 10,121.48 1,595.35 948,680.98 50,560.20 8,526.13 1,595.35 12/1 /2014 948_680.98 ____10,121_48 1,581.13940,140.63 _52,141_338,54034 _ 1,581.14___`______ 1/1/2015 940,140.63 ___ -- - 10,121.48 _ 1,566.90 931,586.06 53,708.24 8,554.58 1,566.90 --� 2/1/2015 931,586.06 - 10,121.48 1,552.64 923,017.22 55,260.88 8,568.84 1,552.64 3/1/2015 923,017.22 10,121.48 1,538.36 914,434.10 56,799.24 8,583.12 1,538.36 4/1/2015 914,434.10 - 10,121.48 1,524.06 905,836.68 58,323.30 8,597.42 1,524.06 5/1/2015 905,836.68 - 10,121.48 1,509.73 897,224.93 59,833.03 8,611.75 1,509.73 Current 6/1/2015 897,224.93 - 10,121.48 1,495.37 888,598.82 61,328.40 8,626.11 1,495.37 7/1/2015 888,598.82 - 10,121.48 1,481.00 879,958.34 62,809.40 8,640.48 1,481.00 8/1/2015 879,958.34 - 10,121.48 1,466.60 871,303.46 64,276.00 8,654.88 1,466.60 9/11/2015 871,303.46 - 10,121.48 1,452.17 862,634.15 65,728.17 8,669.31 1,452.17 10/1/2015 862,634.15 - 10,121.48 1,437.72 853,950.39 67,165.89 8,683.76 1,437.72 11/1/2015 853,950.39 - 10,121.48 1,423.25 845,252.16 68,589.14 8,698.23 1,423.25 12/1/2015 845,252.16 - 10,121.48 1,408.75 836,539.44 69,997.90 8,712.73 1,408.75 7 Capital Loan to MPD Repayment Schedule MPD Capital Loan PAYMENT BEGINNING PRINCIPAL INTEREST INTEREST DUE DATE BALANCE PAYMENT RATE PAYMENT ENDING 2/1/2013 Amount loaned to the MPD 1,000,000.00 6/1/2013 1,000,000.00 (50,731.67) 0.02 (5,833.33) 949,268.33 12/1/2013 949,268.33 (48,258.90) 0.02 (8,306.10) 901,009.43 Prior 6/1/2014 901,009.43 (48,681.17) 0.02 (7,883.83) 852,328.26 12/1/2014 852,328_26 (49,107 13) 7_457.87)_ 803,221.13 6/1/2015 _ 803,221.13 _ _ -----0.02- (49,536.82) 0.02 _ _ (7,028.18) _ _ _ _ 753,684.31 Current 12/1/2015 753,684.31 (49,970.26) 0.02 (6,594.74) 703,714.05 6/1/2016 703,714.05 (46,537.07) 0.03 (10,027.93) 657,176.98 12/1/2016 657,176.98 (47,200.23) 0.03 (9,364.77) 609,976.75 6/1/2017 609,976.75 (47,872.83) 0.03 (8,692.17) 562,103.92 12/1/2017 562,103.92 (48,555.02) 0.03 (8,009.98) 513,548.90 6/1/2018 513,548.90 (49,246.93) 0.03 (7,318.07) 464,301.97 12/1/2018 464,301.97 (49,948.70) 0.03 (6,616.30) 414,353.27 6/1/2019 414,353.27 (48,277.93) 0.04 (8,287.07) 366,075.34 12/1/2019 366,075.34 (49,243.49) 0.04 (7,321.51) 316,831.85 6/1/2020 316,831.85 (50,228.36) 0.04 (6,336.64) 266,603.49 12/1/2020 266,603.49 (51,232.93) 0.04 (5,332.07) 215,370.56 6/1/2021 215,370.56 (52,257.59) 0.04 (4,307.41) 163,112.97 12/1/2021 163,112.97 (53,302.74) 0.04 (3,262.26) 109,810.23 6/1/2022 109,810.23 (54,368.80) 0.04 (2,196.20) 55,441.43 12/1/2022 55,441.43 (55,441.43) 0.04 (1,108.83) 0.00 (131,285.26) Rl City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Chris Flores, Interim Fire Chief BY: B/C Don Tomaso, Fire Marshal DATE: May 28, 2015 SUBJECT: Fireworks Permit for Foster High School Graduation ISSUE Require City Council approval for the fireworks permit for the public fireworks display at the Foster High School graduation ceremony in to honor Cynthia Chesak on June 12, 2015. BACKGROUND The Tukwila School District and Community would like to honor Ms. Chesak for her 34 years of teaching at Foster High School and her contributions to the Tukwila Community with a fireworks send off. DISCUSSION The sponsors have retained the same fireworks company as the Parks and Recreation Department for the 4th of July display, Western Display Fireworks, Ltd., a company with 61 years of experience in public displays. The discharge location for this show will be on the baseball field behind Showalter Middle School, with the fallout area being the grass outfield area. Additionally, the largest aerial shell will be 1.75 "; this allows for a smaller safety perimeter and will be what is known as a "multi shot cake" and "multi shot box ". FINANCIAL IMPACT None RECOMMENDATION In order to accommodate the event date of June 12, 2015, the Council is being asked to consider this item at the June 8 Committee of the Whole meeting with approval to occur at a Special Meeting to follow that same night. ATTACHMENTS Fireworks permit conditions 10 k� , • �r _"'•1 Ah r I �A��4►� �' �I Q•7 From Re Date: ON of Tukwila Jim Haggerton, Mayor Fire Marshal's Office Chris Flores, Interim Fire Chief Western Display Fireworks, Ltd. B /C. Tomaso, Fire Marshal Foster High School Graduation Fireworks Display May 28, 2015 1. Establish Safety perimeter a minimum of 30 minutes prior to display start. 2. Have Pyrotechnicians in visible uniform clothing. 3. No Pyrotechnics shall be delivered to site prior to the day of the display. 4. All personnel inside the safety perimeter shall use Personnel Protective equipment as outlined in NFPA 1123. 5. Only Pyrotechnicians, Safety Monitors and Fire Watch personnel will be within the safety perimeter. 6. Portable fire extinguishers shall be in place prior to unloading of pyrotechnics from transport vehicle. (2A 20 BC Minimum Size) 7. Tukwila Fire Department shall inspect mortar racks prior to loading of any pyrotechnic shells. 8. Tukwila Fire Department shall inspect all static displays upon completion of set up. 9. One Tukwila Fire Department apparatus shall be on location prior to the start of the display. Fire Marshal's Office: 6300 Southcenter Blvd Suite 209 • Tukwila, Washington 98188 • Phone: 206 -575 -4407 • Fax: 206 -575 -4439 11 City of Tukwila Page 2 1O.Any breech of the safety perimeter shall suspend the display until the perimeter is cleared and re— established. 11. Upon completion of the display, the fallout area shall be checked for unexploded shells. Cleaning of debris, if not practical on the night of the event shall be at first light the next day. 12. No combustible materials shall be stored inside the safety perimeter. Fire Marshal's Office: 6300 Southcenter Blvd. Suite 209 • Tukwila, Washington 98188 • Phone: 206 -575 -4407 • Fax: 206 -575 -4439 12 2015 Foster High School Graduation Fireworks Discharge Site Plan 13 14 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Chris Flores, Interim Fire Chief BY: B/C Don Tomaso, Fire Marshal DATE: May 18, 2015 SUBJECT: Fireworks Permit for 4t" of July at Starfire F1 *1L Require City Council approval for the annual fireworks permit for the Tukwila Parks and Recreation Family 4th at Starfire Sports Complex. BACKGROUND The City of Tukwila has been sponsoring a family oriented 4th of July celebration for the last 14 years. This is one of the most successful City sponsored events in terms of public attendance and participation. This event will draw in excess of 5,000 people to the park to view and participate in the festivities scheduled by Parks and Recreation. DISCUSSION Parks and Recreation has retained the same fireworks company, Western Display Fireworks, Ltd., a company with 61 years of experience in public displays. We will use the same location as last year to avoid having to protect the sports turf fields in the northeast corner of the facility. This fireworks discharge location will be in the southwest corner of the facility on the natural grass fields. Additionally, the largest aerial shell will be 3 "; this allows for a smaller safety perimeter. Western Display has also proposed several ground displays that the crowd will be able to see when looking south. FINANCIAL IMPACT This event is funded through the Parks and Recreation Department. RECOMMENDATION Staff recommends that Council approve the permit as presented at the June 8 Committee of the Whole meeting with approval to occur at a Special Meeting to follow that same night. ATTACHMENTS Fireworks application and Western Display Fireworks, Ltd paper work Fireworks permit conditions 15 16 �►= �, fit' City of Tukwila Jim Haggerton, Mayor Fire Marshal's Office Chris Flores, Interim Fire Chief Date: May 18, 2015 To: Interim Chief Flores From: B/C Tomaso, Fire Marshal Re: Public Fireworks Display Permit I have reviewed the permit application information provided by Western Display Fireworks, Ltd. They have applied for the permit for a public fireworks display at the Starfire Sports Complex, 14800 Starfire Way. Western Display is a licensed Pyrotechnic Company with the State of Washington. The display will be held in conjunction with the City's planned event on the 4th of July, "Family Fun at the Fort", being organized by the Parks and Recreation Department. This will be a 20 to 30 minute show starting at approximately 2200 hours. The fireworks will be transported to the site in the AM of July 4th and will be under the required supervision until they are discharged. The mortar tubes and support equipment will be brought to the location on July 4 th The application was reviewed to WAC 212 -17 and accepted industry standards, and we find everything is within these guidelines. The display will be held again in the Southwest corner of the facility. We will however, have a small portion of the 6720 Fort Dent Way Office building within the South edge of the fallout zone. Crowd control can be a potential issue, as the crowd that assembles to watch the fireworks show has increased each and every year. Last year the traffic leaving the site was managed with the available Tukwila Police on site and available patrol units. To mitigate these issues, I believe the following measures should be done: • Stage two fire apparatus at the site: one apparatus on each side of the river in order to cover the 6720 Fort Dent Office building. Apparatus shall be out of service during the display and for 30 minutes following the display. Fire Marshal's Office: 6300 Southeenter Blvd Suite 209 • Tukwila, Washington 98188 • Phone: 206 -575 -4407 • Fax: 206 -575 -4439 17 City of Tukwila Page 2 • Have Tukwila Police provide crowd control during the public display. A minimum of 4 officers will be required. Provide traffic control to the Fort Dent Way and Interurban Ave intersection to expedite traffic flow. (2 additional Tukwila Police shall be available to respond to the site if requested.) • Comply with Fire Works Permit Conditions attached. Fire Marshal's Office: 6300 Southcenter Blvd. Suite 209 • Tukwila, Washington 98188 • Phone: 206 -575 -4407 • Fax: 206 -575 -4439 im Cites t TuKwita Jim Haggerton, MUo Fire Marshal's Office Chris Flores, Interim Fire Chief FIREWORKS PERMIT CONDITIONS To: Western Display Fireworks, Ltd. From: B/C. Tomaso, Fire Marshal Re: July 4t" Fireworks display, 14800 Starfire Way, Tukwila, WA 98168 Date: May 18, 2015 1. Notify Washington State Patrol at 425-649-4658. 2. Notify FAA specialist at 425-227-2536 or 425-227-2500. 3. Establish Safety perimeter a minimum of 30 minutes prior to display start. 4. Have Pyrotechnicians in visible uniform clothing. 5. No Pyrotechnics shall be delivered to site prior to the day of the display. 6. All personnel inside the safety perimeter shall use Personnel Protective equipment as outlined in NFPA 1123. 7. Only Pyrotechnicians, Safety Monitors and Fire Watch personnel will be within the safety perimeter. 8. Portable fire extinguishers shall be in place prior to unloading of pyrotechnics from transport vehicle. (2A 20 BC Minimum Size) 9. 4 -Tukwila Police officers shall be on site a minimum of 30 minutes prior to the start of the display for crowd control, and shall remain for a minimum of 30 minutes past the end of the display or the crowd disperses. (2 additional Tukwila Police officers shall be available to respond to the site if requested.) Fire Marshal's Office: 6300 Soullicenter Blvd. Suite 209 # Tukwila, Washington 98188 • Phone: 206-575-4407 a Fax: 206-575-4439 19 City of Tukwila Page 2 10. Tukwila Fire Department shall inspect mortar racks prior to loading of any pyrotechnic shells. 11. Tukwila Fire Department shall inspect all static displays upon completion of set up, 12. Two Tukwila Fire Department apparatus shall be on location prior to the start of the display. (One will be an overtime staffed engine) 13. Two additional overtime firefighters will be the designated fire watch personnel assigned to the Starfire turf practice fields South of Starfire's main building. 14. Any breech of the safety perimeter shall suspend the display until the perimeter is cleared and re—established. 15. Upon completion of the display, the fallout area shall be checked for unexploded shells. Cleaning of debris, if not practical on the night of the event shall be at first light the next day. 16. No combustible materials shall be stored inside the safety perimeter. Fire Marshal's Ofil-ce: 6300 Southcenter Blvd. Suite 209 * Tukwila, Washington 98188 • Phone: 206-57S-4407 • Far: 206-57S-4439 20 21 22