HomeMy WebLinkAboutTrans 2015-06-15 Item 2B - Bid Award - Miles Resources for 2015 Overlay and Repair ProgramTO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director f
BY: David Sorensen, Project Manager
DATE: June 12, 2015
SUBJECT: 2015 Overlay and Repair Program
Project No. 91510401
Bid Award
ISSUE
Award the bid for construction of the 2015 Overlay and Repair Program.
BACKGROUND
This project preserves and maintains the street structure in a safe, useable, and sustainable
condition. Project construction will include pavement repairs, asphalt overlay, and new
pavement markings at seven locations citywide.
ANALYSIS
A call for bids was advertised for the 2015 Overlay and Repair Program on May 20 and 27,
2015 and five bids were opened on June 3, 2015. The bidding schedule included a "Base Bid"
that consists of Schedules A and B and an "Additive Alternate" that is Schedule C. The "Base
Bid" was designated as the bid amount that would determine who submitted the lowest bid. The
lowest bidder was Miles Resources, LLC. No errors were found in the bid tabulations. Project
design consultant KPG Inc. recommends award to the low bidder Miles Resources, LLC. Since
favorable bids were received for the "Base Bid ", analysis of the "Additive Alternate" bid indicates
that the award should include all work in Schedules A, B, and C.
BUDGET AND BID SUMMARY (All amounts include sales tax)
Bid Results Estimate 2015 Budget
Bid Schedule "A" Amount $ 1,015,369.50 $ 1,134,277.00 $1,250,000.00
Contingency (5 %) 50,768.48
Bid Schedule "B" Fort Dent 71,795.00 86,350.00 100,000.00
Contingency (5 %) 3,589.75
Bid Schedule "C" Southcenter Pkwy. 257,646.50 251,805.00
Contingency (5 %) 12,882.33
Funds from Bridge Program $80,000.00
Total $1,424,933.89 $1,472,432 00 $1.430.000.00
RECOMMENDATION
Council is being asked to award the construction contract for the 2015 Overlay and Repair
Program to Miles Resources, LLC in the amount of $1,344,811.00 and consider this item on the
June 22, 2015 Committee of the Whole Meeting and on the Consent Agenda at the subsequent
Special Meeting that same evening.
Attachments: Vicinity Map
2014 CIP Page 15 & 38
Bid Tabulation
Consultant Recommendation
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Info Memo Bid Award Miles.doc
S. BOEING ACCESS RD.
S. 1241H ST.
GATEWAY DR.
FORT DENT PARK
SOUTHCENTER BLVD
TUKWILA PARKWAY
ANDOVER PARK W.
2015 Overlay Program
Vicinity Map
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Annual Bridge Inspections and Repairs Project No. Varies
DESCRIPTION: Ongoing program of bi- annual inspections, repairs, painting and rehabilitation of the 22 City bridges.
Federally required program identifies safety or repair needs in the early stages to minimize hazards and
JUSTIFICATION: costs. The number of bridge inspections necessary each year can vary between 3 and 8 bridges.
Inspection frequencies vary from bridge to bridge and WSDOT provides some inspection services.
STATUS: Construction projects will be determined from inspection reports and noted deficiencies /problems.
MAINT. IMPACT: Reduces maintenance costs.
COMMENT:
Ongoing project, only one year actuals are shown in the first column. 42nd Ave S Truss Bridge had repairs
completed in 2014 along with matching funds for the I -5 /Klickitat Dr - Unstable Slope /Elevated Walkway.
FINANCIAL Through Estimated
(in $000's)
2013 2014 2015
2016
2017
2018
2019
2020
BEYOND TOTAL
EXPENSES
Design
65
40
40
40
40
45
45
45
45
405
Land (R /W)
0
Const. Mgmt.
30
30
30
30
40
40
40
40
280
Construction
27
200
200
200
200
250
250
250
250
1,827
TOTAL EXPENSES
92
270
270
270
270
335
335
335
335
2,512
FUND SOURCES
Awarded Grant
236
236
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
City Oper. Revenue
92
34
270
270
270
335
335
335
335
2,276
TOTAL SOURCES
92
270
270
270
270
335
335
335
335
2,512
Project Location:
Entire System
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1 it �I
2015 - 2020 Capital Improvement Program 10
9
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Annual Overlay and Repair Program Project No. 91310401
DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets.
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also
minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects.
Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay.
Reduces annual maintenance.
Ongoing project. Only one year actuals shown in first column.
FINANCIAL Through Estimated
(in $000's)
2013 2014 2015
2016
2017
2018
2019
2020
BEYOND TOTAL
EXPENSES
Design
48
100
125
125
150
150
175
175
175
1,223
Land (R /W)
0
Const. Mgmt.
175
175
175
200
200
225
225
230
1,605
Construction
1,125
1,250
1,260
1,300
1,320
1,325
1,330
1,340
10,250
TOTAL EXPENSES
48
1,400
1,550
1,560
1,650
1,670
1,725
1,730
1,745
13,078
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
City Oper. Revenue
48
1,400
1,550
1,560
1,650
1,670
1,725
1,730
1,745
13,078
TOTAL SOURCES
48
1,400
1,550
1,560
1,650
1,670
1,725
1,730
1,745
13,078
2015 - 2020 Capital Improvement Program
18
10
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Fort Dent Park Project Nos. 90330107
DESCRIPTION: Regional park of 52 acres requires ongoing capital and maintenance improvements.
JUSTIFICATION: The City has assumed major park repairs and maintenance for the picnic area, parking lot, one soccer
field, trail, pond and all major infrastructure.
Funding listed in 2015 through 2020 is for a phased approach to the remaining parking lot repairs in
conjunction with the Annual Overlay & Repair Program. A portion of the parking lot overlay was completed
with parking tax dollars in 2011 and another portion in 2014. For 2015, $500k is designated for a potential
BNSF Railroad sewer relocation. Replacement of the small play structure is listed for $250k in Beyond.
STATUS:
MAINT. IMPACT: Ongoing effort from all departments involved; Parks, Streets, Water, Sewer, and Surface Water.
COMMENT:
King County transferred Fort Dent Park to the City of Tukwila in 2003. Concessionaire agreement with
Starfire Sports Complex. A new playground was installed in 2008 and restrooms were remodeled in 2010.
FINANCIAL Through Estimated
(in $000's)
2013 2014 2015
2016
2017
2018
2019
2020
BEYOND TOTAL
EXPENSES
,
7��
Design
275
20
10
10
10
10
10
10
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riv.irigi
355
Land (R /W)
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160 St
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St
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97
6
0
Const. Mgmt.
30
15
15
15
15
15
15
120
Construction
1,292
200
600
100
100
100
100
100
250
2,842
TOTAL EXPENSES
1,567
250
625
125
125
125
125
125
250
3,317
FUND SOURCES
Awarded Grant
694
694
Parking Taxes
50
50
Mitigation Actual
0
Mitigation Expected
0
City Oper. Revenue
823
250
625
125
125
125
125
125
250
2,573
TOTAL SOURCES
1,567
250
625
125
125
125
125
125
250
3,317
2015 - 2020 Capital Improvement Program
33
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2015 - 2020 Capital Improvement Program
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ENGINEERS "�• r
ARCHITECTS heft p
LANDSCAPE ARCHITECTS
SURVEYORS SEATTLE • TACOMA
June 5, 2015
Mr. David Sorensen, PE
Public Works
City of Tukwila
6300 Southcenter Blvd
Tukwila, WA 98188
RE: 2015 Overlay Program
Dear Dave,
As requested, KPG has tabulated the bids and reviewed the bid packages submitted for the City
of Tukwila 2015 Overlay Program. The lowest bidder in the amount of $1,087,164.50 is Miles
Resources, LLC.
As part of our review, we checked the status of Miles Resources, LLC on the Washington State
Labor and Industries web page to confirm they are currently insured, bonded, and licensed. We
also checked their state and federal debarment status, both of which indicated no issues. Finally,
we ran a rudimentary analysis of their bid against all other bids and industry pricing, which
indicated no substantial imbalances or significant front loading.
It is KPG's recommendation that the 2015 Overlay Program be awarded to Miles Resources,
LLC.
We have enclosed the original bid package along with the contractor verification and bid
tabulation for your review.
Sincerely,
416
Nathan Monroe, P.E.
KPG, Inc.
cc: Nelson Davis, PE
Enclosures: Miles Resources, LLC bid package including Contractor Verification
Bid Tabulation
753 9TH Avenue North • Seattle, WA 98109 • Phone (206) 286 -1640 • Fax (206) 286 -1639
2502 Jefferson Avenue • Tacoma, WA 98402 • Phone (253) 627 -0720 • Fax (253) 627 -4144
www.kpg.com
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