HomeMy WebLinkAboutReg 2015-06-15 COMPLETE AGENDA PACKET Tukwila City Council Agenda
❖ REGULAR MEETING •:�
Jim Haggerton, Mayor Counci/members: Joe Duffie Dennis Robertson
David Cline, City Administrator Allan Ekberg Verna Seal
Kate Kruller, Council President Kathy Hougardy De'Sean Quinn
Monday, June 15, 2015; 7:00 PM • Ord #2477 • Res #1860
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. SPECIAL
PRESENTATION Introduction of Police Records Specialist Christina Titialii. Mike Villa, Police Chief.
3. CITIZEN At this time, you are invited to comment on items not included on this agenda
COMMENT (please limit your comments to five minutes per citizen). To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion.
4. CONSENT a. Approval of Minutes: 6/1/15 (RegularMtg.)
AGENDA b. Approval of Vouchers.
c. Authorize the Mayor to sign Supplement No. 1 to contract #14-157 with Pg.1
KPG, Inc., for construction management services for the 2015 Annual
Repair and Overlay Project in the amount of $172,658.89. [Reviewed
and forwarded to Consent by the Transportation Committee on 611115]
d. Authorize the Mayor to sign Supplement No. 1 to contract #14-066 with Pg.23
Anchor QEA for continued construction management services for the
Interurban Avenue South (So. 143rd to Fort Dent Way) Street
Improvement Project in the amount of $463,928.00. [Reviewed and
forwarded to Consent by the Transportation Committee on 611115]
e. Authorize the Mayor to sign Supplement No. 2 to contract #13-199 with Pg.31
AECOM Technical Services for construction management services for
the Tukwila Urban Center (TUC) Transit Center, Andover Park West
Street and Water Projects, in the amount of $33,962.66. [Reviewed
and forwarded to Consent by the Transportation Committee on 611115]
f. Authorize the Mayor to sign a contract with Green River Construction Pg.41
for the 2015 Annual Small Drainage Program in the amount of
$182,142.50. [Reviewed and forwarded to Consent by the Utilities
Committee on 619115]
g. Authorize the Mayor to sign a contract with PACE Engineers, Inc., for Pg.53
design services for the Andover Park East Water and Sewer
Replacement Project and the Macadam Road South Water Upgrade
Project in the amount of$359,858.00. [Reviewed and forwarded to
Consent by the Utilities Committee on 619115]
(continued...)
REGULAR MEETING
Monday, June 15, 2015
Page 2
5. UNFINISHED a. A resolution adopting a six-year Transportation Improvement Program Pg.81
BUSINESS (2016-2021), and directing the same to be filed with the State
Secretary of Transportation and the Transportation Improvement
Board.
b. Commute Trip Reduction (CTR) grants; Pg.107
(1) Authorize the Mayor to sign the 2012 Congestion Mitigation and Air
Quality Growth Transportation Efficiency Center/Transportation
Demand Management grant agreement from the Washington State
Department of Transportation in the amount of $186,334.64.
(2) Authorize the Mayor to sign the 2015 Congestion Mitigation and Air
Quality Regional Transportation Demand Management grant
agreement administered by the Washington State Department of
Transportation in the amount of $270,000.00.
(3) Authorize the Mayor to sign an agreement with the Washington
State Department of Transportation for funding coming to the City
in the amount of $74,500.00 for the Commute Trip Reduction
Program.
Please refer to 618115 C.O.IN packet, Q
c. An update on the Regional Fire Authority process. Pg.109
6. NEW BUSINESS
7. REPORTS a. Mayor
b. City Council
c. Staff - City Administrator Report Pg.123
Cl. City Attorney
e. Intergovernmental
8. MISCELLANEOUS
9. EXECUTIVE SESSION
10. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office(206-433-1800 or TukwilaCityClerk @TukwilaWA.gov).This notice is available at
www.tukwilawa.gov,and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio/video taped.
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic rules of courtesy when speaking and limit your comments to five
minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on
comments received until they are referred to a Committee or discussed under New Business.
COUNCIL MEETINGS
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the
form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular
Council meetings.
Committee of the Whole Meetings - Council members are elected for a four-year term. The Council
President is elected by the Council members to preside at all Committee of the Whole meetings for a
one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed are forwarded to the Regular Council meeting for official action.
GENERAL INFORMATION
At each Council meeting citizens are given the opportunity to address the Council on items that are not
included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes.
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public interest
such as land-use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
1. The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at this time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL AGENDA SYNOPSIS
' ----------------------------- ---Initials--------------------------------- ITEM NO.
Meetin Date Prepared b Mayor's review Council review
06/15/15 BG
4.C.
ITEM INFORMATION
STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 06/15/15
AGENDA ITEM TITLE 2015 Annual Overlay&Repair Program
Construction Management Supplement No. 1 with KPG, Inc.
CATEGORY ❑ Discussion ®Motion ❑ Resolution ❑ Ordinance ❑Bid Award ❑Public Hearing ❑ Other
Mtg Date Mtg Date 06115115 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ❑Finance ❑Fire ❑IT ❑P&R ❑ Police ®PW
SPONSOR'S KPG, Inc. is currently the design consultant for the 2015 Annual Overlay& Repair Program
SUMMARY with Contract No. 14-157. Three engineering firms were evaluated for construction
management services and KPG was chosen as the most qualified. The construction bid
opening was 6/3/15 and will be forthcoming. Council is being asked to approve
Supplemental Agreement No. 1 to Contract No. 14-157 with KPG for construction
management services in the amount of$172,658.89.
REVIEWED BY ❑COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ®Transportation Cmte
❑Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑Planning Comm.
DATE: 06/01/15 COMMITTEE CHAIR: JOE DUFFIE
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$172,658.89 $175,000.00 $0.00
Fund Source: 104 ARTERIAL STREETS(PG 18, 2014 CIP)
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
06/15/15
MTG. DATE ATTACHMENTS
06/15/15 Informational Memorandum dated 05/29/15
Consultant Selection Scoring Matrix
Vicinity Map
Page 18, 2015 CIP
Contract, Scope of Work, and Fee Estimate
Minutes from the Transportation Committee meeting of 06/01/15
1
2
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director AA
BY: David Sorensen, Project Manager
DATE: May 29, 2015
SUBJECT: 2015 Overlay and Repair Program
Project No. 91510401, Contract No. 14-157
Supplement No. 1 for Construction Management Services
ISSUE
Execute Supplement No. 1 with KPG, Inc. to provide construction management services for the 2015
Overlay and Repair Program.
BACKGROUND
Three (3) engineering firms were evaluated to provide construction management services for the
City's 2015 Overlay and Repair Program (see attached scoring and selection matrix). Each consulting
firm provides services with expertise in multiple engineering disciplines. All of the firms are qualified,
however KPG, Inc. possesses a knowledge and understanding of the City's program that provides
efficiency and benefits which cannot be matched at this time by any other firm. KPG, Inc. has
prepared preliminary plans for several of the project segments as part of the 2014 Overlay and Repair
Program and has also performed very well on previous City projects, including the preliminary design
of the 2015 Overlay and Repair Program. The selection of a consultant to provide these services will
continue to be evaluated annually as a consultant's staffing and expertise changes over time.
DISCUSSION
KPG, Inc. has provided a Supplement, scope of work, and fee estimate for construction management
services for the 2015 Overlay and Repair Program for$172,658.89. Construction bid opening is
scheduled for June 3, 2015.
FISCAL IMPACT
Sup No. 1 CM Budget
Construction Management Sup No. 1 $ 172,658.89 $ 175,900.00
RECOMMENDATION
Council is being asked to approve Supplement No. 1 to Contract 14-157 for construction management
services with KPG, Inc. for the 2015 Overlay and Repair Program in the amount of $172,658.89 and
consider this item on the Consent Agenda at the June 15, 2015 Regular Meeting.
Attachments: Consultant Selection Scoring Matrix
Vicinity Map
Page 18,2015 CIP
Contract,Scope of Work and Fee Estimate
W:\PW Eng\PROJECTS\,-RW&RS Projects\Annual Overlay&Repair Programs\2015 Overlay&Repair Program\Construction ManagementTocs to TC 3
4
2015 Overlay Program — Contract for Construction Management
Services
DEA Associate
U
C
d
a
CH2M Hill, Inc.
Paving project design/ constuction experience.
2
5
3
Current Knowledge of FHWA, State, and Tukwila Standards and Procedures
2
4
3
Environmental Experience
2
2
2
Experience with similar federal aid projects?
2
3
3
Past Postive Experience on City Paving Projects
1
5
0
Small Scale Projects
3
4
2
Utilities Coordination
2
4
3
Contruction Inspection
1
5
4
TOTALS
15
32
20
For each category, highest score is 5 (with the lowest or worst score 1)
Consultant with the highest score is ranked the best.
Staff: Dave Sorensen
Selection Date: 5/1/15
Selected Consultant: KPG, Inc.
Selection Justification: This firm has demonstrated relevant pavement project design
experience including exceptional familiarity with WSDOT/ FHWA standards, and a
solid DBE approach and commitment. And has performed well on previous city overlay
projects in providing design and CM services. Based on overall score KPG prevailed.
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2015 Overlay Program
Vicinity Map
7
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CITY OF TUKWILA CAPITAL. PROJECT SUMMARY
2015 to 2020
PROJECT: Annual Overlay and Repair Program Project No. 91310401
DESCRIPTION: Select,design and construct asphalt and concrete pavement overlays of arterial and residential streets,
JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also
minimizes costs. Some individual sites may be coordinated with water,sewer,and surface water projects.
STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay.
MAINT.IMPACT: Reduces annual maintenance.
COMMENT: Ongoing project.Only one year actuals shown in first column.
FINANCIAL Through Estimated
in$000's 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL
EXPENSES
Design 48 100 125 125 150 150 175 175 175 1,223
Land(RNV) 0
Const. Mgmt. 175 175 175 200 200 225 225 230 1,605
Construction 1,125 1,250 1,260 1,300 1,320 1,325 1,330 1,340 10,250
TOTAL EXPENSES 1 481 1,400 1 1,550 1 1,560 1 1,650 1 1,670 1 1,725 1,7301 1,745 1 13,078
FUND SOURCES
Awarded Grant 0
Proposed Grant 0
Mitigation Actual 0
Mitigation Expected 0
City Oper. Revenue 48 1,400 1,550 1,560 1,650 1,670 1,725 1,730 1,745 13,078
TOTAL SOURCES 1 481 1,400 1 1,550 1 1,560 1 1,650 1 1,670 1 1,725 1 1,730 1 1,745 1 13,078
Project Locatlon
Z y .»
2015-2020 Capital Improvement Program 18
9
10
SUPPLEMENTAL AGREEMENT No.1
AGREEMENT No.14-157
PROTECT No. 91510401
City of Tukwila KPG,Inc.
Public Works Department 753 -9th Avenue N.
6300 SouthcenterBoulevard #100 Seattle,WA 98109
Tukwila,WA 98188
PROTECT: 2015 Overlay Program—Construction Services
This SUPPLEMENTAL AGREEMENT NO. 1 is to supplement the agreement entered into with KPG,
Inc.and the City of Tukwila,which was executed on the 9th day of October,2014.
All provisions in the basic agreement remain in effect,except as expressly modified as follows:
Article 2,Scope of Services,shall be supplemented with the following:
The Consultant agrees to provide construction services in accordance with the scope of work included as
Exhibit A.
Article 4,Payment,shall be modified as follows:
Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto,
provided that the total amount of payment to the Consultant for this work not exceed$172,658.89 without
express written modification of the Agreement signed by the City. The new total contract shall not exceed
$309,386.71 without express written modification of the Agreement signed by the City.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day
of ,2015.
APPROVED: APPROVED:
CITY OF TUKWILA KPG,INC.
Jim Haggerton Nelson Davis,P.E.
Mayor Principal
Attested:
Christy O'Flaherty,City Clerk
11
EXHIBITA-1
Construction Management Services
Scope of Work
May 15, 2015
City of Tukwila —2015 Overlay Program
This work will provide construction management services for the construction contract to complete the
City of Tukwila — 2015 Overlay Program. These services will include design support, project
management, documentation control, inspection, materials testing, public involvement, and contract
administration during the construction of the project, as detailed below. KPG ("Consultant") will provide
to the City of Pacific("City")construction management services for the project.
A detailed scope for the Contract follows:
I. INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined below.
General Assumptions:
• The proposed project team will include one full-time documentation control specialist, a part-
time resident engineer during construction activities, one full-time inspector for each location
during construction activities w h e r e unit price work is being performed, sub-consultants
to provide services for materials testing, and other supporting tasks as deemed necessary. It is
anticipated that full- time site observation will be required for the entire of the project.
• The level of service is based on a construction project duration of approximately 60 calendar
days.
• KPG estimates a total project duration of 98 calendar days (14 weeks) including preconstruction
service, construction services, and project closeout. No suspensions or stop work periods are
anticipated during this duration.
• It is anticipated that the KPG will develop the Record of Materials (ROM). This scope of services
provides the management of the ROM and scheduling of required materials testing respectively.
• It is anticipated that the City will review and execute the insurance, bonds, and the Construction
Contract.
1. KPG will do all public outreach, and ensure affected business and residents are notified of
impending contractor activities one week prior to work by door to door and or A-board signs that
include date, hours of work, and a KPG staff phone number to call for questions.
• The design engineers from KPG will be available during construction to answer questions during
construction and review RAM's, shop drawings, and answer RFI's that require a level of
engineering expertise outside of the capabilities of the Consultant.
City of Tukwila—2015 Overlay Program Page 1 of 7 KPG
Construction Management Services Project Number 14117
Scope of Work 5/10/15
12
EXHIBIT A-1
• Services will be performed in accordance with the Contract plans & special provisions, and City
of Pacific engineering standards.
II. SCOPE OF WORK
The objective and purpose of this Construction Management Services Agreement is for the Consultant
to successfully deliver the construction of the Project to the City by ensuring that the improvements are
constructed in accordance with the approved Plans and Specifications, as may be amended or revised,
that all of the required Project documentation is accounted for.
TASK 1—MANAGEMENT/COORDINATION/ADMINISTRATION
Provide overall project management, coordination with the City, monthly progress reports, and
invoicing. This effort will include the following elements.
• Organize and layout work for project staff. Prepare project instructions on contract
administration procedures to be used during construction.
• Review monthly expenditures and CM team scope activities. Prepare and submit project
progress letters to the City along with invoices describing CM services provided each month.
Prepare and submit reporting required by funding source(s),if any.
Deliverables
• Monthly invoices and progress reports
TASK 2—PRECONSTRUCTION SERVICES
2.1 Preconstruction Conference: The Consultant will prepare an agenda for, distribute notices of,
and conduct a preconstruction conference in the City's offices. The Consultant's project
manager, resident engineer, inspector, and document control specialist will attend the
preconstruction conference. The Consultant will prepare a written record of the meeting and
distribute copies of the minutes to all attendees and affected agencies,staff, etc.
At the Pre-construction conference, the Consultant shall facilitate discussions with the
Contractor concerning the plans, specifications, schedules, issues with utilities, unusual
conditions, Federal, State, and local requirements and any other items that will result in better
project understanding among the parties involved.
Deliverables
• Preconstruction conference agenda with meeting minutes
TASK 3—CONSTRUCTION SERVICES-FIELD
3.1 On-site Observation: The Consultant shall provide the services of one full time inspector
per location during construction activities and other tasks necessary to monitor the
progress of the work. An additional part time junior inspector, to be approved by the City,
may be incorporated as dictated by the Contractor's approach to the Work. Construction
staff shall oversee the following items of work, on the
City of Tukwila—2015 Overlay Program Page 2 of 7 KPG
Construction Management Services Project Number 14117
Scope of Work 5110115
13
EXHIBITA-1
project site, and will observe the technical progress of the construction, including providing
day-to-day contact with the Contractor and the City:
• Preparation to include mobilization,clearing and grubbing, removal of structures
• Grading, installation of drainage and storm sewer
• Erosion Control and Planting
• HMA grinding and paving
• Driveways,curb,gutter and sidewalk
• And all incidental items necessary to complete the Work as described in the Plans
and/or Specifications.
Field inspection staff will perform the following duties as a matter of their daily activities:
i. Observe technical conduct of the construction, including providing day-to-day contact
with construction contractor, City, utilities, and other stakeholders, and monitor for
adherence to the Contract Documents. The Consultant's personnel will act in
accordance with Sections 1-05.1 and 1-05.2 of the Standard Specifications.
ii. Observe material, workmanship, and construction areas for compliance with the
Contract Documents and applicable codes, and notify construction contractor of
noncompliance. Advise the City of any non-conforming work observed during site visits.
iii. Document all material delivered to the job site in accordance with the contract
documents.
iv. Prepare daily inspection reports, recording the construction contractor's operations as
actually observed by the Consultant; includes quantities of work placed that day,
contractor's equipment and crews, and other pertinent information.
V. Interpret Contract Documents in coordination with the City and KPG.
vi. Resolve questions which may arise as to the quality and acceptability of material
furnished,work performed, and rate of progress of work performed by the construction
contractor.
vii. Establish communications with adjacent property owners. Respond to questions from
property owners and the general public.
Viii. Coordinate with permit holders on the Project to monitor compliance with approved
permits, if applicable.
ix. Prepare field records and documents to help assure the Project is administered in
accordance with the funding requirements.
X. Collect and calculate delivery tickets and salesman's daily reports of aggregate. All
tickets will be initialed with correct bid item and stationing identified (Construction
Manual 10-2).
xi. Attend and actively participate in regular on-site weekly construction meetings.
xii. Take periodic digital photographs during the course of construction, and record
locations.
City of Tukwila—2015 Overlay Program Page 3 of 7 KPG
Construction Management Services Project Number 14117
Scope of Work 5/10/15
14
EXHIBITA-1
xiii. Coordinate with the City's maintenance personnel.
xiv. Punch list. Upon substantial completion of work, coordinate with the Client and
affected agencies, to prepare a 'punch list' of items to be completed or corrected.
Coordinate final inspection with those agencies.
Assumptions:
• Consultant will provide observation services for the days/hours that the contractor's
personnel are on-site.
• The Consultant's monitoring of the construction contractor's activities is to ascertain
whether or not they are performing the work in accordance with the Contract Documents;
in case of noncompliance, Consultant will reject non-conforming work, and pursue the
other remedies in the interests of the City, as detailed in the Contract Documents. The
Consultant cannot guarantee the construction contractors' performance, and it is
understood that Consultant shall assume no responsibility for: proper construction means,
methods,techniques; project site safety, safety precautions or programs; or for the failure
of any other entity to perform its work in accordance with laws, contracts, regulations, or
City's expectations.
3.2 Substantial Completion: Upon substantial completion of work, coordinate with the City and
other affected agencies, to perform a project inspection and develop a comprehensive list of
deficiencies or 'punchlist' of items to be completed. A punchlist and Certificate of Substantial
Completion will be prepared by the Consultant and issued by the City.
3.3 Materials Testing: Coordinate the work of the materials testing technicians and testing
laboratories in the observation and testing of materials used in the construction; document
and evaluate results of testing; and address deficiencies. Frequency of testing shall be
determined by the resident engineer.
Deliverables
• Daily Construction Reports with project photos—submitted on a weekly basis
• Punch List,Certificate of Substantial Completion
• Review test reports for compliance
TASK 4.1—CONSTRUCTION SERVICES—OFFICE
City of Tukwila—2015 Overlay Program Page 4 of 7 KPG
Construction Management Services Project Number 14117
Scope of Work 5110115
15
EXHIBIT A-1
A. Document Control. Original documentation will be housed at the Consultant's office, and
filed in accordance with standard filing protocol. A copy of working files will be maintained in
the field office.
Document Control consists of:
■ Final Estimate (Approving Authority File)
■ Comparison of Preliminary and Final Quantities(Approving Authority File)
■ Final Records(Approving Authority File)
■ Record of Material Samples and Tests
■ Affidavit of Wages Paid
■ Release for the Protection of Property Owners and General Contractor
B. Project Coordination: Liaison with City, construction contractor, engineer, utilities and
property owners on a regular basis to discuss project issues and status.
C. Plan Interpretations: Provide technical interpretations of the drawings, specifications, and
contract documents, and evaluate requested deviations from the approved design or
specifications. Coordinate with City for resolution of issues involving scope, schedule, and/or
budgetchanges.
D. Weekly Meetings: Lead weekly meetings, including preparation of agenda, meeting minutes,
and distribution of minutes to attendees. Outstanding issues to be tracked on a weekly basis.
E. Initial Schedule Review: Perform detailed schedule review of contractor provided CPM for
conformance with the contract documents.
F. Lump Sum Breakdown: Evaluate construction contractors' Schedule of Values for lump sum
items. Review the Contract Price allocations and verify that such allocations are made in
accordance with the requirements of the Contract Documents. Lump Sum Breakdowns for
payment each month will be calculated with detailed data.
G. Monthly Pay Requests: Prepare monthly requests for payment, review with the City,
contractor and approve as permitted. Utilize City provided format for pay estimates, or
Consultant format.
H. Monthly Schedule Review: At the monthly cutoff, review contractor's updated schedule and
compare with field-observed progress, as described in Section 1-08 of the Special Provisions.
In addition, perform schedule analysis on contractor provided CPM updates and review
schedule for delays and impacts. Coordinate with Contractor in the development of recovery
schedules, as needed, to address delays caused by either events or issues within the
Contractor's control or other events or issues beyond the Contractor's control.
I. Certified Payroll: Process and track all certified payroll per State Prevailing Wage
Requirements. This includes verifying the initial payroll for compliance and 10% of all payrolls
submitted thereafter.Tracking payroll each week.
J. Weekly Statement of Working Days: Prepare and issue weekly statement of working day
report each week.
K. Subcontractor Documentation: Process/Approve all required subcontractor documentation.
Request to Sublets will be verified and logged. This includes checking System Award
Management System (SAMS), verifying business licensing, reviewing insurance
City of Tukwila—2015 Overlay Program Page 5 of 7 KPG
Construction Management Services Project Number 14117
Scope of Work 5110115
16
EXHIBIT A-1
documentation,verifying city business licensing, Intent to Pay Prevailing Wage and Affidavit of
Wages Paid.All subcontractor documentation will be logged into KPG's subcontractor logs.
L. Record Drawings: Review record drawings prepared by the Contractor, and prepare a
conformed set of project record drawings based on Contractor provided information and from
inspection notes. Record drawings to be verified on a monthly basis, as part of the progress
payment to the Contractor. Upon project completion, contractor provided markups will be
verified for completeness and supplemented with inspection information. The Consultant will
provide the marked up plan sheets with both the contractors and inspectors as-built
information. Revisions to the CAD drawings are not included
M. Physical Completion Letter: Following completion of all punchlist work, prepare physical
completion letter to the contractor, and recommend that City and/or Utilities accept the
project.
N. Project Closeout: Transfer all project documents to the City for permanent storage.
• Schedule review comments
• As-built schedule
• Meeting agendas and notes
• Monthly Pay Estimates
• Subcontractor Packets
• Cost Projection
• Physical Completion Letter
• Final Project Documents
TASK 4.2—SUBMITTAL/RFI PROCESSING
A. Submittals: Coordinate review process for shop drawings, samples, traffic control plans, test
reports, and other submittals from the Contractor for compliance with the contract documents.
Key submittals to be transmitted to the City for their review and approval. Submittals shall be
logged and tracked.
B. Request for Information(RFI): Review and respond to RFI's.RFI's shall be logged and tracked.
C. Record of Materials (ROM): Utilize ROM prepared by KPG and update based on Special
Provisions and Plans for use on the project, based on the contract specifications.The ROM will be
maintained by the Resident Engineer.The ROM will track all of the materials delivered to the site
including manufacturer/supplier, approved RAM's, QPL items, material compliance
documentation, and all other required documentation.
Deliverables
• Submittal log
• RFI Log
• Completed Record of Material for Material Certification
TASK 4.3—CHANGE MANAGEMENT
A. Case Log: Develop and maintain a case log which includes change orders, RFP's, Field Work
Directives
City of Tukwila—2015 Overlay Program Page 6 of 7 KPG
Construction Management Services Project Number 14117
Scope of Work 5110115
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EXHIBITA-1
B. Change Orders: Develop change orders and provide technical assistance to negotiate change
orders, and assist in resolution of disputes which may occur during the course of the project. Each
change order will be executed in accordance with WSDOT Standard Specifications and contain the
following:
• Change order
• Independent Cost Estimate
• Time Impact Analysis
• Contractor's Pricing
• Verbal Approval Memo
• Back up documentation
C. Field Work Directives: Prepare field work directives as necessary to keep the contractor on
schedule.
D. Minor Change Orders: Develop minor change orders per WSDOT Standard Specifications. Each
minor change order will be executed and contain the following:
• Independent Cost Estimate
• Verbal Approval Memo
• Back up documentation
E. Force Account: Track contractor force account labor, equipment and materials. All force account
calculations will be verified by the engineer and double checked by the documentation specialist.
Deliverables
• Change Order(s)
• Case Management Log
• RFI Log
• Minor Change Order(s)
• Force Account Records
City of Tukwila—2015 Overlay Program Page 7 of 7 KPG
Construction Management Services Project Number 14117
Scope of Work 5110115
18
HOUR AND FEE ESTIMATE
Project: City of Tukwila
2015 Overlay Program
Construction Services
EXHIBIT B
KPG
• Architecture •
Landscape Architecture
• Civil Engineering •
1 - Management, Coordination, Administration (Estimated duration 16 weeks)
Weekly level of effort by Classification
0
0
1
0
0
0
0
0
0
0
0
2
Preconstruction Budget Estimate
0
0
16
0 0
0
0
0
0
0
0
32
4,344.50
2 - Preconstruction Services (Estimated duration 3 weeks)
Weekly level of effort by Classification
0
0
16
0 0
0
0
16
0
0
10
2
Preconstruction Budget Estimate
0
0
48
0 0
0
0
48
0
0
30
6 $ 15,123.33
3 - Construction Services (Estimated duration 9 weeks)
Weekly level of effort by Classification
0
0
16
0 0
25
4
30
10
0
16
6
Construction Period Budget Estimate
0
0
144
0 0
225
36
270
90
0
144
54 $ 109,882.36
4 - Closeout/Record Dwg Services (Estimated duration 4 weeks)
Weekly level of effort by Classification
0
0
4
0 5
0
0
8
0
0
16
2
Closeout / Record Dwg Budget Estimate
0
0
16
0
20
0
0
32
0
0
64
8
13,058.71
Subt
224 0 i 20
350 :'" 00 0 236- . , . 42,,
Reimbursables & Subconsultants
Material Testing Allowance $
Construction Vehicle (3 months @ $750) $
Miscellaneous - Mileage, Repro, Field Supplies $
25,000.00
2,250.00
3,000.00
reject Budget ` "
5/26/2015
20
City Of Tukwila
• Transportation Committee
TRANSPORTATION COMMITTEE
Meeting Minutes
June 1, 2015— 5:15 p.m. — Foster Conference Room, 6300 Building
PRESENT
Councilmembers: Joe Duffie, Chair; Allan Ekberg, Kathy Hougardy
Staff: David Cline, Robin Tischmak, Michael Ronda, David Sorensen, Maggie Lubov,
Peter Lau, Cyndy Knighton, Gail Labanara, Laurel Humphrey
CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:15 p.m.
I. PRESENTATIONS
11. BUSINESS AGENDA
A. Grant Acceptance: Commute Trip Reduction (CTR)
Staff is seeking Council approval to accept three grant awards relating to Transportation Demand
Management (TDM) programs. A revised informational memo was distributed to the Committee to
correct the funding level of grant no. 2.
1. $186,334.64 in Federal funds administered by Washington State Department of
Transportation (WSDOT) for trip reduction efforts in Tukwila's regional growth center.
2. $270,000.00 in Federal funds administered by WSDOT for expansion of trip reduction efforts
in South King County.
3. $74,500 funding renewal for the current TDM allocation for the 2015-2017 biennium.
The first two grants are part of WSDOT's effort to reduce greenhouse gas emissions by awarding
Federal Congestion Mitigation and Air Quality Improvement (CMAQ) grants for projects in urban
growth centers and corridors. The projects propose to enhance and expand trip reduction strategies
such as online tools, trainings and incentives. Funding from the grants will completely cover costs for
one position along with marketing and material expenses. The third grant is a renewal of WSDOT
funds for the existing CTR program in the City, in place since 1991. No matching funds are required
for any of the grants.
The Committee asked clarifying questions and felt that a program overview would be helpful to the
full Council prior to considering the grant awards. NO DECISION. FORWARD TO JUNE 8, 2015
COMMITTEE OF THE WHOLE.
B. Supplemental Agreement: 2015 Overlay and Repair Program
Staff is seeking Council approval of Supplemental Agreement No. 1 in the amount of $172,658.89
with KPG, Inc. for construction management services for the 2015 Overlay and Repair Program. The
base contract No. 14-157 was for design services for this project. KPG was selected from a pool of
three firms for their expertise and experience in Tukwila. The bid for construction is scheduled to be
opened on June 3, 2015 and the results will be presented at the next Transportation Committee
meeting. UNANIMOUS APPROVAL. FORWARD TO JUNE 15, 2015 REGULAR CONSENT
AGENDA.
21
22
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials--------------------------------- ITEM.NO.
Mee tin Date Pre aced by Ma is review Council reviem,
06/15/15 BG
4. D.
ITEM INFORMATION
STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 06/15/15
AGENDA ITEM TI'i'LI? Interurban Ave S
Construction Management Supplemental Agreement with Anchor QEA
CATEGORY ❑ Discussion N Motion ❑ Resolution ❑ Ordinance ❑Bid Award ❑ Public Hearing ❑ Other
Mt
g Date Mtg Date 06115115 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ❑Finance ❑Fire ❑ IT ❑P&'R ❑ Police ❑PW'
SPONSOR'S Contract No. 14-066 with Anchor QEA provides construction management for the
SUMMARY Interurban Ave S Project. Due to construction difficulties with the retaining wall and
stormwater vault, the project has been delayed and Anchor will need to continue to provide
construction management services through December 2015. Contingency of$1,139,675.00
will cover Anchor's Supplemental Agreement No. 1. Council is being asked to approve
Anchor's Supplement No. 1 to Contract No. 14-066 in the amount of$463,928.00.
REVIEWED BY F] COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑Transportation Cmte
®Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑Planning Comm.
DATE: 06/01/15 COMMITTEE CHAIR: JOE DUFFIE
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$463,928.00 $10,499,201.39 $0.00
Fund Source: 104 ARTERIAL STREET FUND(PAGE 14, 2015 CIP)
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
06/15/15
MTG. DATE ATTACHMENTS
06/15/15 Informational Memorandum dated 05/29/15
Anchor QEA Supplement Agreement No. 1 to Contract No. 14-066
Minutes from the Transportation Committee meeting of 06/01/15
23
24
City of Tukwila
Jim Haggerton, Mayor
••= INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee ��..((
FROM: Bob Giberson, Public Works Directorl�
BY: Michael Ronda,Construction Project Manager
DATE: May 29,2015
SUBJECT: Interurban Avenue South (S 143rd St to Fort Dent Way)
Project No.90310402,Contract No. 14-066
CM Consultant Supplement#1 with Anchor QEA
ISSUE
Execute a contract supplement with Anchor QEA (Anchor) in the amount of$463,928.00 to perform continued construction
management(CM) services through the end of 2015 for the Interurban Ave S street improvement project.
BACKGROUND
Construction has been underway on Interurban Ave S from S 143rd St to Fort Dent Way since July 2014. Difficulties
encountered in construction of two of the major project features(the retaining wall near Fort Dent Way and the large
stormwater detention vault near S 149th St) have delayed construction progress and we now believe the original scheduled
physical completion date of October 14,2015 will need to be extended to sometime near the end of the year.
DISCUSSION
Anchor has provided the attached contract supplement and fee estimate to continue to perform construction management
services through the end of 2015.The negotiations for this supplement anticipate a shift in consultant personnel to better
position the team for an extended construction contract. We will work diligently with our contractor to complete the project
within this new timeframe.
FINANCIAL IMPACT
Contracts Awarded Budget
Construction Contract $7,597,833.39 $8,737,508.39
Remaining 15%Construction Contingency 675,747.00
Anchor QEA Construction Management 1,078,720.00 1,666,693.00
Anchor QEA CM Supplement#1 463,928.00
KPG On-Call Construction Support Sup No. 2 357,973.00
Tukwila Staff, Field Office Expenses, WSDOT 225,000.00
Potential Utility Conflicts 100,000.00
Storm Quality Retrofit Budget(CIP page 83) 95,000.00
Totals $10,499,201.39 $10,499,201.39
RECOMMENDATION
Council is being asked to approve the construction management contract supplement with Anchor QEA in the amount of
$463,928.00 for the Interurban Ave S Project and consider this item on the Consent Agenda of the June 15, 2015 Regular
Meeting.
Attachment: Anchor QEA Contract Supplement#1 with Exhibit A
W:\PW Eng\PROJECTS\+-RW&RS Projects\Interurban Ave S(90310402)\Consultant Selection\Info Memo CM Anchor Supplement#105-29-15 gl-MER.docx 25
26
� Washington State
VI/ Department of Transportation
Supplemental Agreement Organization and Address
Anchor QEA, LLC
Number One 720 Olive Way, Suite 1900
Original Agreement Number STPUL-1045 (007) Seattle, WA 98101
Phone: (206) 287-9130
Project Number 90310402 Execution Date Completion Date
June 6, 2014 December 31, 2015
Project Title Interurban Avenue South New Maximum Amount Payable
Improvements $ $1,542,648.00
Description of Work provide Construction Management Services for roadway
improvements from S. 143rd Street to Fort Dent Way, including
walls, storm drainage,illumination, landscaping, paving, and
pedestrian facilities.
The Local Agency of City of Tukwila
desires to supplement the agreement entered into with Anchor QEA LLC
and executed on June 6, 2014 and identified as Agreement No. 14-066
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
Expansion of level of services and time allocation for staff as identified in the original agreement scope
of work.
I I
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for
completion of the work to read: December 31 2015
III
Section V, PAYMENT, shall be amended as follows:
Increase maximum amount payable from$1,078,720.00 to $1,542,648.00.
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
By: ,�t-�' ,'� �� By:
r
onsultant Signature Approving Authority Signature
14Y,\
DOT Form 140-063 EF Date
Revised 9/2005 27
Supplement 1
Exhibit A
Consultant Fee Determination—Summary Sheet
(Cost Plus Fixed Fee)
Project: Interurban Avenue South—S. 143rd Street to Fort Dent Way
Direct Salary Cost(DSC):
Classification Man Hours Rate = Cost
Principal—Construction Manager 352 X $87.00* $30,624.00
Resident Engineer 927 X $48.00 $44,496.00
Senior Staff— Lead Inspector 614 X $39.00 $23,946.00
Office Engineer 144 X $27.00 $3,880.00
Environmental Monitor(Permitting) 197 X $32.00 $6,304.00
Inspector-Specialty 1,686 X $27.50 $46,365.00
Project Coordinator/Administration 110 X $25.00 $2,750.00
*Rate capped at$87.00 for this contract
Total DSC = $158,365.00
Overhead (OH Cost including Salary Additives):
OH Rate x DSC of 160.94 %x $158,365.00 $254,873.00
Fixed Fee (FF):
FF Rate x DSC of 25.00 %x $158,365.00 $39,591.00
Sub-Total Labor: $452,829.00
Reimbursables:
Mileage $4,800.00
Copier/Copies $2,100.00
Misc.Supplies and Equipment $324.00
Lab Fees $3,875.00
Subtotal (Supplement 1): $463,928.00
Grand Total (Original +Supplement 1): $1,542,648.00
Prepared by: Ed Berschinski Date: 4/21/2015
28
Transportation Committee Minutes June 1, 2015-Page 2
C. Supplemental Agreement: Interurban Avenue South (South 143 d Street to Fort Dent Way)
Staff is seeking Council approval of Supplemental Agreement No 1 with Anchor QEA in the amount
of $463,928.00 for continued construction management services for the Interurban Avenue South
(South 143 Street to Fort Dent Way) Project. Construction on this project has been underway since
July 2014 and significant delays have occurred due to geotechnical information regarding two major
project features: the retaining wall near Fort Dent Way and the stormwater detention vault near South
149th Street. The original completion date of October 14, 2015 will likely need to be extended to near
the year's end. This supplement would cover the cost of construction management services by Anchor
through the end of 2015 and brings the project total to $10,499,201.39. UNANIMOUS APPROVAL.
FORWARD TO JUNE 15, 2015 REGULAR CONSENT AGENDA.
D. Resolution: Six-Year Transportation Improvement Program (2016-2021)
Staff is seeking Council approval of a resolution that would adopt the annual update of the Six-Year
Transportation Improvement Program (TIP) for 2016-2021. The TIP, updated annually as required
by the RCW, is a compilation of transportation projects planned within the next six years that are
deemed regionally significant or that have grant funding awarded or expected. Projects must be
included in the TIP to be eligible for certain grant funding. Committee members and staff reviewed
the list of projects. Several projects were deleted from the 2016 TIP due to their completion or
because they are no longer deemed necessary-The Committee requested that staff include a table
of projects that includes a brief description and reason for omission, if applicable, in the information
that is provided to the Committee of the Whole. UNANIMOUS APPROVAL. FORWARD TO JUNE 8,
2015 COMMITTEE OF THE WHOLE, INCLUDING PUBLIC HEARING.
E. Supplemental Agreement: Tukwila Urban Center Transit Center
Staff is seeking Council approval of Supplemental Agreement No. 2 to Contract No. 13-199 in the
amount of $33,962.66 with AECOM Technical Services for the TUC Transit Center, Andover Park
West Street, and Water Improvement Projects. The TUC Transit Center project was completed on
April 3, 2015 and included a substantial number of unexpected utility conflicts, design changes, and
delays. This supplement will allow AECOM to finalize the project close-out. There is sufficient
balance in the project's budget contingency balance to cover this cost. UNANIMOUS APPROVAL.
FORWARD TO JUNE 15, 2015 REGULAR CONSENT AGENDA.
III. SCATBd
Councilmember Hougardy highlighted the "Stuck in Traffic" report from the May 19, 2015 SCATBd
agenda.
IV. MISCELLANEOUS
Meeting adjourned at 6:10 p.m.
Next meeting: Monday, June 15, 2015
Committee Chair Approval
Min-s-by GL
29
30
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials--------------------------------- ITEM NO.
Meetin Date Prepared by Ma or's review Council review
06/15/15 BG.
4. E.
ITEM INFORMATION
STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 06/15/15
AGENDA ITEM TITLE Tukwila Urban Center-Transit Center and Andover Park West Projects
Construction Management Supplemental Agreement with AECOM
CATEGORY ❑ Discussion ®Motion ❑ Resolution ❑ Ordinance ❑Bid Award ❑ Public Hearing ❑ Other
Mtg Date Mtg Date 06115115 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR ❑ Council ❑Mayor ❑HR ❑ DCD ❑Finance ❑Fire ❑IT ❑P&R ❑ Police ® PW
SPONSOR'S Contract No. 13-199 with AECOM Technical Services provided construction management
SUMMARY for the TUC Transit Center and Andover Park W Street and Water Improvements. Due to
various issues,the project has been delayed and AECOM will need to continue to provide
CM services through September 2015 in order to close out the project. Contingency of
$905,626.00 will cover AECOM's Supplemental Agreement No. 2. Council is being asked to
approve AECOM's Supplement No. 2 to Contract No. 13-199 in the amount of$33,962.66.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ®Transportation Cmte
❑Utilities Cmte ❑Arts Comm. ❑Parks Comm. ❑Planning Comm.
DATE: 06/01/15 COMMITTEE CHAIR: JOE DUFFIE
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$33,962.66 $905,626.00 $0.00
Fund Source: 104 ARTERIAL STREETS(PAGE 16&17, 2015 CIP)
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
06/15/15
MTG. DATE ATTACHMENTS
06/15/15 Informational Memorandum dated 05/29/15
AECOM Supplement Agreement No. 2 to Contract No. 13-199
Minutes from the Transportation Committee meeting of 06/01/15
31
32
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
BY: Peter Lau, Senior Program Manager
DATE: May 29, 2015
SUBJECT: TUC Transit Center Project; Andover Park West Street and Water Projects
Project Numbers 90610402,98810404 and 99840105, Contract No. 13-199
Supplemental Agreement No. 2 with AECOM Technical Services
ISSUE
Approve Supplemental Agreement No. 2 for the construction management (CM) contract with AECOM
Technical Services (AECOM) in the amount of$33,962.66 for the Tukwila Urban Center(TUC) Transit
Center, Andover Park West Street, and Water Improvement Projects (Transit Center Project).
BACKGROUND
A CM contract and Supplemental Agreement No. 1 with AECOM were previously executed to provide CM
assistance for full-time field engineering, inspections, documentation compliance support, and on-call
specialty support.
DISCUSSION
With a substantial number of unexpected underground utility conflicts, design changes, and delays from the
contractor, sub-contractors and material suppliers, the Transit Center Project was physically completed on
April 3, 2015. Contract Supplement No. 2 for$33,962.66 will allow AECOM to finalize the project close-out
documentation, process remaining change orders, and provide the record drawings based upon the
contractor's red-line mark-up drawings.
FINANCIAL IMPACT
The 15%construction contingency was$905,626.00 and there is currently a remaining balance of
$464,716.59 that will adequately pay for AECOM's Supplement No. 2 in the amount of$33,962.66. This will
leave a remaining contingency of$430,753.93.
RECOMMENDATION
Council is being asked to approve the construction management Supplemental Agreement No. 2 with
AECOM Technical Services to Contract No. 13-199 in the amount of$33,962.66 and consider this item on
the Consent Agenda at the June 15, 2015 Regular Meeting.
Attachments: AECOM Supplemental Agreement No.2 to Contract No.13-199
WAPW Eng\PROJECTS\A-RW&RS Projects\Transit Center(90610402)\Construction-City use only\CM Consultant Selection\Info Memo for AECOM CM Supplement k2,2,5-12.15-sb.doc
33
34
A
w7AIP Traces
Supplemental Agreement Organization and Address
Number No. 2 AECOM Technical Services
710 Fifth Avenue, Suite 1000
Original Agreement Number Seattle, WA 98004
13-199 C Phone: 206.624.9349
Project Number Execution Date Completion Date
90610402 12/5/2013 1 9/30/2015
Project Title New Maximum Amount Payable
Tukwila Urban Transit Center $ 933,403.01
Description of Work
Construction Management Services
The Local Agency of City of Tukwila
desires to supplement the agreement entered into with AECOM Technical Services
and executed on 12/5/2013 and identified as Agreement No. 13-199
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
finalize close-nut documentation and current change.orders; provide CARD as-hunts based upon contractor red-
lines, approved chance orders and field directives
I I
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the numbg q��aI gar days for
completion of the work to read: Extend time of contract to / 1
III
Section V, PAYMENT, shall be amended as follows:
Total Value is X33 69 66 which inchides an increase to fixed fee value of�3 070 46
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
By: Rich 7 By:
t
CAultant Signature Approving Authority Signature
DOT Form 140-063 EF Date
Revised 9/2005
35
Exhibit A A, COM
City of Tukwila -Tukwila Transit Center
Budget Summary-Supplement No.2
AECOM Labor-Home Office
Employee Classification Hours Rate* Cost
Mike Horton PM/QC 8.00 $ 73.88 $591.03
Lloyd Brown CADD Tech 80.00 $ 34.93 $2,794.40
88.00 $3,385.43
Total DSC $3,385.43
Overhead(OH Cost--Including Salary Additives):
OH Rate x DSC of 156.22% x $3,385.43 $5,288.72
Fee
Fee Rate x DSC of 29.85% x $3,385.43 $1,010.55
Labor Subtotal-Home Office $9,684.70
AECOM Labor-Field Office
Employee Classification Hours Rate* Cost
Jim Fillis RE 24.00 $ 84.89 $2,037.36
Janet Lee ARE 84.00 $ 45.40 $3,813.60
Leroy Clark Field Lead 8.00 $ 49.91 $399.28
Jamie Shinsato Documentation 24.00 $ 27.11 $650.64
Jesse Rogers Arch.Finishes $0.00
140.00 $6,900.88
Total DSC $6,900.88
Overhead(OH Cost--Including Salary Additives):
OH Rate x DSC of 122.43% x $6,900.88 $8,448.75
Fee:
Fee Rate x DSC of 29.85% x $6,900.88 $2,059.91
Labor Subtotal-Field Office $17,409.54
Labor Subtotal *Actual 2015 billing rates $27,094.24
Reimbursable Cost
Vehicles-Remaining Rental and Fuel(Jan-Apr) $ 4,000.00
Expenses $ -
$4,000.00
Subconsultant Cost
Materials Testing -Final Otto Rosenau Invoice(12/23/2014) $2,868.42
Surveying $0.00
$2,868.42
Total $33,962.66
36
List of Remaining items for Tukwila: Janet Jaime Jim Mike Leroy Lloyd
Final As-builts(added Scope) 4 4 8 80
Receive and Review Remaining Certified Payrolls 8
Receive remaining Affidavits 8
Missing materials certifications,warranties,and other documentation
(have a list—need the paperwork) 4
Remaining Force Account for project(miscellaneous from punchlist and
Property Resto ration)
PE#16 24
ADA ramp report(all info already collected—just need to place on plans
and make report for MEF items) 4
Document Filing—print out all missing hard copies,Transfer remaining
electrical to City files 8 24
Change Orders—#16,#17,#18 16 12
Internal Document QC review 4 2 4
1AECOM Invoice contract management 61 41 1
Totalsl 84� 241 241 81 81 8
37
38
Transportation Committee Minutes June 1, 2015-Page 2
C. Supplemental Agreement: Interurban Avenue South (South 143rd Street to Fort Dent Way)
Staff is seeking Council approval of Supplemental Agreement No 1 with Anchor QEA in the amount
of $463,928.00 for continued construction management services for the Interurban Avenue South
(South 143 Street to Fort Dent Way) Project. Construction on this project has been underway since
July 2014 and significant delays have occurred due to geotechnical information regarding two major
project features: the retaining wall near Fort Dent Way and the stormwater detention vault near South
1491h Street. The original completion date of October 14, 2015 will likely need to be extended to near
the year's end. This supplement would cover the cost of construction management services by Anchor
through the end of 2015 and brings the project total to $10,499,201.39. UNANIMOUS APPROVAL.
FORWARD TO JUNE 15, 2015 REGULAR CONSENT AGENDA.
D. Resolution: Six-Year Transportation Improvement Program (2016-2021)
Staff is seeking Council approval of a resolution that would adopt the annual update of the Six-Year
Transportation Improvement Program (TIP) for 2016-2021. The TIP, updated annually as required
by the RCW, is a compilation of transportation projects planned within the next six years that are
deemed regionally significant or that have grant funding awarded or expected. Projects must be
included in the TIP to be eligible for certain grant funding. Committee members and staff reviewed
the list of projects. Several projects were deleted from the 2016 TIP due to their completion or
because they are no longer deemed necessary-The Committee requested that staff include a table
of projects that includes a brief description and reason for omission, if applicable, in the information
that is provided to the Committee of the Whole. UNANIMOUS APPROVAL. FORWARD TO JUNE 8,
2015 COMMITTEE OF THE WHOLE, INCLUDING PUBLIC HEARING.
E. Supplemental Agreement: Tukwila Urban Center Transit Center
Staff is seeking Council approval of Supplemental Agreement No. 2 to Contract No. 13-199 in the
amount of $33,962.66 with AECOM Technical Services for the TUC Transit Center, Andover Park
West Street, and Water Improvement Projects. The TUC Transit Center project was completed on
April 3, 2015 and included a substantial number of unexpected utility conflicts, design changes, and
delays. This supplement will allow AECOM to finalize the project close-out. There is sufficient
balance in the project's budget contingency balance to cover this cost. UNANIMOUS APPROVAL.
FORWARD TO JUNE 15, 2015 REGULAR CONSENT AGENDA.
III. SCATBd
Councilmember Hougardy highlighted the "Stuck in Traffic" report from the May 19, 2015 SCATBd
agenda.
IV. MISCELLANEOUS
Meeting adjourned at 6:10 p.m.
Next meeting: Monday, June 15, 2015
Committee Chair Approval
Min #es by GL
39
40
COUNCIL AGENDA SYNOPSIS
• ----------------------------------Initials--------------------------------- ITEMNO.
Meeting Date Prepared by Ma or's review Council review
06/15/15 BG
4. F.
ITEM INFORMATION
CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 06/15/15
AGENDA I'T`EM TITLE 2015 Annual Small Drainage Program
Bid Award to Green River Construction
CATEGORY ❑Discussion ❑Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑Public Hearing [—] Other
Mtg Date Mtg Date 06115115 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR ❑ Council [:]Mayor ❑ HR ❑ DCD ❑Finance ❑Fire ❑IT ❑P&R ❑Police ®PW
SPONSOR'S The 2015 Annual Small Drainage Program was advertised for construction on May 19 and
SUMMARY 26, 2015. Four bids were opened on June 2, 2015 with the low bid of$182,142.50 from
Green River Construction. Green River Construction is a local company that has
successfully worked for the City in the past. This project will include three sites for
drainage improvements. Council is being asked to award the contract to Green River
Construction in the amount of$182,142.50.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑Transportation Cmte
®Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 06/09/15 COMMITTEE CHAIR: DENNIS ROBERTS
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$182,142.50 $261,242.85 $0.00
Fund Source: 412 SURFACE WATER(PAGE 82, 2015 CIP)
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
06/15/15
MTG. DATE ATTACHMENTS
06/15/15 Informational Memorandum dated 06/05/15
Page 82, 2015 CIP
Project Location Map
Bid Tabulation
Minutes from the Utilities Committee meeting of 06/09/15
41
42
City of Tukwila
Jim Haggerton, Mayor
••= INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
By: Ryan Larson, Senior Program Manager
DATE: June 5, 2015
SUBJECT: 2015 Annual Small Drainage Program
Project No. 91341201
BID AWARD
ISSUE
Award a contract to Green River Construction for construction of the 2015 Annual Small
Drainage Program.
BACKGROUND
The Small Drainage Program constructs drainage projects throughout the City that are too large
for City staff to complete, but are smaller than a typical capital improvement project. The
projects originate from citizen complaints and maintenance staff and are compiled on the Small
Drainage Project List. Each year the projects are prioritized based on need, expense, permitting
requirements, and length of time on the list. The highest priority projects are then designed and
constructed.
The 2015 Annual Small Drainage Program will provide drainage improvements at three
locations. A fourth project was completed under a separate construction contract in order to
install a new drainage system on Longacres Way S, prior to the Washington State Department
of Transportation overlaying the roadway.
ANALYSIS
The 2015 Annual Small Drainage Program was advertised for bids on May 19 and May 26,
2015. Four bids were received and opened on June 2, 2015. The bids were checked, tabulated,
and one error was found. Green River Construction is the apparent low bidder with a bid of
$182,142.50. The engineer's estimate was $183,885.00. Green River Construction has
successfully constructed past small drainage projects as well as other work with the City of
Tukwila.
Projects for the 2015 Annual Small Drainage Program include:
Site 1) 34th PI S — Replace and abandon an existing 12" pipe on private property and replace
it in a City acquired easement.
Site 2) 51St Ave S — Replace two failing 12" storm pipes crossing 51St Ave S along the current
alignment. A roadway closure will be required due to pipe depth and limited roadway
width.
Site 3) Gilliam Creek at Tukwila Pkwy/Andover Park E—Add additional quarry spalls, place a
concrete pad beneath the pipe, and grout the voids to correct erosion around the
existing 108" Gilliam Creek pipe.
WAPW Eng\PROJECTS\A-DR Projects\Annual Small Drainage Programs\2015 SDP(91541201)\Design\Info Memo Bid Award 2015 gl-sb.docx
43
INFORMATIONAL MEMO
Page 2
Site 4) Long Acres Way Drainage— This project was completed with a budget of$63,757.15
under a separate construction contract due to timing issues with WSDOT paving.
BUDGET AND BID SUMMARY (All amounts include sales tax)
Bid Results Estimate 2015 Budget
Bid Amount $182,142.50 $183,885.00 $325,000.00
Contingency (15%) 27,321.38 27,582.75
Longacres Way S 0.00 0.00 (63,757.15)
Total $209,463.88 $211,467.75 $261,242.85
RECOMMENDATION
The Council is being asked to award the construction contract for the 2015 Annual Small
Drainage Program to Green River Construction in the amount of$182,142.50 and consider this
item on the June 15, 2015 Regular Consent Agenda.
Attachments: CIP Page 82
Project Location Map
Bid Tabulation
WAPW Eng\PROJECTSW DR ProjectsMnual Small Drainage Programs12015 SDP(91541201)1Designllnfo Memo Bid Award 2015 gl-sb.docx
44
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Annual Small Drainage Program Project No. Varies
DESCRIPTION: Select, design, and construct small drainage projects throughout the City.
JUSTIFICATION: Provide drainage corrections for existing/ongoing drainage problems throughout the City, including culvert
replacements, drain extensions, and pavement upgrades.
STATUS: Projects for this annual program are taken from Small Drainage Project List.
MAINT.IMPACT: Reduces maintenance.
Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar
COMMENT: years. Budget for 2014 includes$270k for Thorndyke Safe Routes to School (S 150th St). Grants from State
Municipal Stormwater Capacity Grants.
FINANCIAL Through Estimated
(in$000's) 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL
EXPENSES
Design 60 80 80 80 80 80 80 80 620
Land (R/W) 0
Const. Mgmt. 70 80 80 80 80 80 80 80 630
Construction 279 270 325 525 525 525 525 525 525 4,024
TOTAL EXPENSES 409 270 485 685 685 685 685 685 685 5,274
FUND SOURCES
Awarded Grant 50 50 100
Proposed Grant 0
Mitigation Actual 0
Mitigation Expected 0
Utility Revenue 409 220 485 635 685 685 685 685 685 5,174
TOTAL SOURCES 409 270 485 685 685 685 685 685 685 5,274
Pro/ect Location.,
Entire System
f z
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2015-2020 Capital Improvement Program 82 45
46
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2015 Annual Neighborhood
eeo
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WAPW Eng\GIS\Projects\RyanL\CIP Storm Drainage\2015 drainage program.mxd
48
CITY OF TU KW I LA
DEPARTMENT OF PUBLIC WORKS
2015 Small Drainage Program
Project No. 91541201
Bid Tabulation
K: ?G
Prepared By:
Sam Douglas, P
Date: b -G 2oiS
Item
No
Section
No
Item Description
Oty
Unit
Engineer's Estimate
Road Construction
Northwest Inc.
Laser Underground &
Earthworks
Green River Construction
CCT Construction Inc.
Unit Price
Amount
Unit Price
Amount
Unit Price
Amount
Unit Price
` Amount
Unit Price
Amount
ROADWAY
1
1 -04
Minor Change
1
FA
$ 8,000.00
$ 8,000.00
$ 8,000.00
$ 8,000.00
$ 8,000.00
$ 8,000.00
$ 8,000.00
$ 8,000.00
$ 8,000.00
$ 8,000.00
2
1 -07
Temporary Water Pollution / Erosion Control
1
LS
$ 8,000.00
$ 8,000.00
$ 4,200.00
$ 4,200.00
$ 3,000.00
$ 3,000.00
$ 8,000.00
$ 8,000.00
$ 12,800.00
$ 12,800.00
3
1 -09
Mobilization
1
LS
516,500.00
$ 16,500.00
$ 18,000.00
$ 18,000.00
$ 21,000.00
$ 21,000.00
$ 12,000.00
$ 12,000.00
$ 23,000.00
$ 23,000.00
4
1 -09
Resolution of Utility Conflicts
1
FA
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
5
1 -10
Project Temporary Traffic Control
1
LS
$ 9,500.00
$ 9,500.00
$ 15,000.00
$ 15,000.00
$ 5,000.00
$ 5,000.00
$ 8,000.00
$ 8,000.00
$ 10,000.00
$ 10,000.00
6
2 -01
Clearing and Grubbing
1
LS
$14,000.00
$ 14,000.00
$ 4,500.00
$ 4,500.00
$ 10,000.00
$ 10,000.00
$ 5,000.00
$ 5,000.00
$ 12,000.00
$ 12,000.00
7
2 -02
Pavement Removal
635
SY
$ 15.00
$ 9,525.00
$ 9.00
$ 5,715.00
$ 10.00
$ 6,350.00
$ 4.50
$ 2,857.50
$ 9.20
$ 5,842.00
8
2 -03
Unsuitable Foundation Excavation Incl. Haul
10
CY
$ 35.00
$ 350.00
$ 75.00
$ 750.00
$ 100 -00
$ 1,000.00
$ 120.00
$ 1,200.00
$ 60.00
$ 600.00
9
2 -03
Gravel Borrow Incl. Haul
35
TN
$ 25.00
$ 875.00
$ 55.00
$ 1,925.00
$ 30.00
$ 1,050.00
$ 50.00
$ 1,750.00
$ 40.00
$ 1,400.00
10
4 -04
Crushed Surfacing Top Course
205
TN
$ 35.00
$ 7,175.00
$ 45.00
$ 9,225.00
$ 30.00
$ 6,150.00
$ 32.00
$ 6,560.00
$ 60.00
$ 12,300.00
11
5 -04
HMA Cl. 1/2° PG 64 -22
90
TN
$ 150.00
$ 13,500.00
$ 170.00
$ 15,300.00
$ 150.00
$ 13,500.00
$ 172.00
$ 15,480.00
$ 210.00
$ 18,900.00
12
5 -04
HMA Berm/Thickened Edge
80
LF
$ 7.00
$ 560.00
$ 6.50
$ 520.00
$ 5.00
$ 400.00
$ 10.00
$ 800.00
$ 22.00
$ 1,760.00
TRAFFIC CONTROL DEVICES
13
8 -09
Raised Pavement Marker Type 1
0.2
HUN
$ 300.00
$ 60.00
$ 2,000.00
$ 400.00
$ 3,000.00
$ 600.00
$ 1,500.00
$ 300.00
$ 800.00
$ 160.00
14
8 -22
Plastic Line, 4 In.
30
LF I
$ 3.00
$ 90.00
$ 25.00
$ 750.00
$ 15.00
$ 450.00
$ 30.00
$ 900.00
$ 20.00
$ 600.00
ROADSIDE DEVELOPMENT
15
8 -01
Topsoil/Fine Compost
22
CY
$ 50.00
$ 1,100.00
$ 55.00
$ 1,210.00
$ 55.00
$ 1,210.00
$ 40.00
$ 880.00
$ 70.00
$ 1,540.00
16
8 -01
Hydroseed
305
SY
$ 5.00
$ 1,525.00
$ 4.00
$ 1,220.00
$ 3.00
$ 915.00
$ 8.00
$ 2,440.00
$ 1.75
$ 533.75
17
8-01
Erosion Control Fabric
295
SY
$ 5.00
$ 1,475.00
$ 8.00
$ 2,360.00
$ 5.00
$ 1,475.00
$ 5.00
$ 1,475.00
$ 4.00
$ 1,180.00
18
8 -02
Property Restoration
i
FA
$10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
19
8 -12
Black Vinyl Coated Chain Link Fence
80
LF
$ 45.00
$ 3,600.00
$ 60.00
$ 4,800.00
$ 60.00
$ 4,800.00
$ 30.00
$ 2,400.00
$ 55.00
$ 4,400.00
STORM DRAINAGE
20
2 -09
Shoring or Extra Excavation Class B
1
LS
$ 9,000.00
$ 9,000.00
$ 2,500.00
$ 2,500.00
$ 4,000.00
$ 4,000.00
$ 3,500.00
$ 3,500.00
$ 17,000.00
$ 17,000.00
21
2 -12
Construction Geotextile for Separation
60
SY
$ 15.00
5 900.00
, $ 9.00
$ 540.00
$ 30.00
$ 1,800.00
$ 10.00
$ 600.00
$ 8.00
$ 480.00
22
7 -02
Concrete Sill
1
LS
$ 1,000.00
$ 1,000.00
$ 5,500.00
$ 5,500.00
$ 8,000.00
$ 8,000.00
$ 6,500.00
$ 6,500.00
$ 12,500.00
$ 12,500.00
23
7 -04
Solid Wall PVC Storm Sewer Pipe 12 In. Diam
250
LF
$ 65.00
$ 16,250.00
$ 90.00
$ 22,500.00
$ 150.00
$ 37,500.00
, $ 100.00
$ 25,000.00
$ 60.00
$ 15,000.00
24
7 -04
Solid Wall PVC Storm Sewer Pipe 18 In. Diam
70
LF
$ 75.00
$ 5,250.00
$ 250.00
$ 17,500.00
$ 200.00
$ 14,000.00
$ 121.00
$ 8,470.00
$ 120.00
$ 8,400.00
25
7 -04
Remove /Abandon Existing Storm Sewer Pipe
130
LF
$ 15.00
$ 1,950.00
$ 9.00
$ 1,170.00
$ 20.00
$ 2,600.00
$ 27.00
$ 3,510.00
$ 25.00
$ 3,250.00
26
7 -05
Remove Drainage Structure
1
EA
$ 1,000.00
$ 1,000.00
$ 900.00
$ 900.00
$ 2,00000
$ 2,000.00
$ 750.00
$ 750.00
$ 1,000.00
$ 1,000.00
27
7 -05
Connection to Existing Drainage Structure
5
EA
$ 1,000.00
$ 5,000.00
$ 700.00
$ 3,500.00
$ 4,000.00
$ 20,000.00
$ 1,100.00
$ 5,500.00
$ 1,200.00
$ 6,000.00
28
7 -05
Connection to Existing Drainage Pipe
3
EA
$ 500.00
$ 1,500.00
$ 700.00
$ 2,100.00
$ 3,000.00
$ 9,000.00
$ 1,000.00
$ 3,000.00
$ 1,000.00
$ 3,000.00
29
7 -05
Catch Basin Type 2 48 In. Diam.
1
EA
$ 4,500.00
$ 4,500.00
$ 5,500.00
$ 5,500.00
$ 5,000.00
$ 5,000.00
$ 6,500.00
$ 6,500.00
$ 7,000.00
$ 7,000.00
30
7 -05
Remove and Replace Sanitary Sewer Frame and Cover
2
EA
$ 500.00
$ 1,000.00
$ 500.00
$ 1,000.00
$ 500.00
$ 1,000.00
$ 750.00
$ 1,500.00
$ 1,000.00
$ 2,000.00
31
7 -05
Remove and Replace Storm Sewer Frame and Grate
1
EA
$ 500.00
$ 500.00
$ 500.00
$ 500.00
$ 500.00
$ 500.00
$ 700.00
$ 700.00
$ 1,000.00
$ 1,000.00
32
7 -06
Pothole Existing Utilities
1
EA
$ 1,000.00
$ 1,000.00
$ 800.00
$ 800.00
$ 1,000.00
$ 1,000.00
$ 2,200.00
$ 2,200.00
$ 500.00
$ 500.00
33
7 -20
Temporary Water Bypass System
1
LS
511,000.00
$ 11,000.00
$ 4,500.00
$ 4,500.00
$ 9,000.00
$ 9,000.00
$ 5,400.00
$ 5,400.00
$ 25,000.00
$ 25,000.00
34
7 -21
Pressure Grout Installation and Mobilization
1
LS
510,000.00
$ 10,000.00
$ 4,500.00
$ 4,500.00
$ 5,000.00
$ 5,000.00
$ 14,300.00
$ 14,300.00
$ 50,000.00
$ 50,000.00
35
7 -21
Grout Material
1
FA
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
36
8 -15
Light Loose Rip -Rap
12
CY
$ 200.00
$ 2,400.00
$ 150.00
$ 1,800.00
$ 100.00
$ 1,200.00
$ 100.00
$ 1,200.00
$ 180.00
$ 2,160.00
37
8 -15
Quarry Spalls
12
CY
$ 150.00
$ 1,800.00
$ 150.00
$ 1,800.00
$ 100.00
$ 1,200.00
$ 100.00
$ 1,200.00
$ 180.00
$ 2,160.00
TOTAL BID:
$ 183,885.00
$ 184,485.00
$ 221,700.00
8181,872.50
$ 285,465.75
Bid Proposal
$184,485.00
Matches?
Yes
Bid Proposal
Matches?
$221,700.00
Yes
Corrected Math Error
Bid Proposal
Matches?
$182,142.50
No
Bid Proposal
$285,465.75
Yes
50
City Of Tukwila
Utilities Committee
UTILITIES COMMITTEE
Meeting Minutes
June 9, 2015— 5:30 p.m. — Foster Conference Room, 6300 Building
PRESENT
Councilmembers: Dennis Robertson, Chair; De'Sean Quinn, Verna Seal
Staff: Bob Giberson, Gail Labanara, Robin Tischmak, Pat Brodin, Ryan Larson, Mike
Cusick, and Laurel Humphrey
i
CALL TO ORDER: Committee Chair Robertson called the meeting to////,order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Bid Award: 2015 Annual Small Drainage Program
Staff is seeking Council approval to award the construction contract for the 2015 Annual Small
Drainage Program to Green River Construction in the amount of $182,142.50. This program
constructs drainage projects that are too large for City staT smaller than a typical capital
improvement project, and prioritized based on a variety of factors. Green River Construction is
the low bidder and has successfully constructed past drainage projects. For 2015 the program
will provide drainage improvements at sites'on 3 tn Place South, 51st Place South, and Gilliam
Creek at Tukwila Parkway/Andover Place East. ','separate project at Longacres Way South
was completed under a s karate contract in coordination with WSDOT paving. UNANIMOUS
APPROVAL. FORWAI TO JUNE 15, 2015 REGULAR CONSENT AGENDA.
B. Andover Park East W afer& Sewer/Replacemeht:,and Macadam Road South Water Upgrade
Staff is seeking Council approv"of a design"agreement with PACE Engineers, Inc. in the
amount of $359,858 for t4/e°1 ndover Park East Water and Sewer Replacement Projects and
Macadam Road-South Water,Upgrade Project. Existing water and sewer mains in Andover
Park E��t between utrander Boulevard and Tukwila Parkway need to be replaced in light of
anticipad growth in the area. Existing cast iron water mains in Macadam Road South must
be replaced for better fire flow and water quality on the north side of Tukwila. PACE was
selected from five firms on the MRSC Roster and has completed satisfactory work in the City.
UNANIMOUS APPROVAL. FORWARD TO JUNE 15, 2015 REGULAR CONSENT AGENDA.
III. MISCELLANEOUS
Committee Chair Robertson requested that the next Committee meeting include a review of the work
plan.
Meeting adjourned at 5:42 p.m.
Next meeting: Tuesday, June 23, 2015—5:30 p.m. — Foster Conference Room
Committee Chair Approval
Minutes by LH, Reviewed by GL
51
52
COUNCIL AGENDA SYNOPSIS
' ----------------------------------Initialr--------------------------------- ITEMNO.
Meeting Date Prepared b Ma or's review Council review
BG•
06/15/15
• 4.G .
ITEM INFORMATION
STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 06/15/15
AGENDA ITEM TITLE Andover Park E Water&Sewer Replacement& Macadam Rd S Water Upgrade
Consultant Agreement with PACE Engineers
CATEGORY ❑ Discussion M Motion ❑ Resolution ❑ Ordinance ❑BidAzvard ❑ Public Hearing ❑ Other
Mtg Date Mtg Date 06/15/15 Mtg Date Mtg Date Mtg Date Mtg Date Mt
g Date
SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ❑ Finance ❑Fire ❑ IT ❑P&R ❑ Police ® PW
SPONSOR'S This contract is for design of the Andover Park East Water&Sewer Replacement Project
SUMMARY and the Macadam Road S Water Upgrade. Five engineering firms were evaluated and PACE
Engineers was determined to be the most qualified. The project includes upgrading the
water and sewer main in Andover Park E and the water main in Macadam Rd S. Council is
being asked to approve the design contract with PACE in the amount of$359,858.00.
REVIEWED BY El COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑Transportation Cmte
® Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑Planning Comm.
DATE: 06/09/15 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$359,858.00 $381,000.00 $0.00
Fund Source: 401 WATER FUND&402 SEWER FUND(PAGES 63,75,&61, 2015 CIP)
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
06/15/15
MTG. DATE ATTACHMENTS
06/15/15 Informational Memorandum dated 06/05/15
Consultant Rating Sheet
Consultant Agreement, Scope of Work, and Fee
Pages 63, 75, and 61, 2015 CIP
Minutes from the Utilities Committee meeting of 06/09/15
53
54
City of Tukwila
Jim Haggerton, Mayor
•�= INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee ���'�'G
FROM: Bob Giberson, Public Works Director
BY: Michael Cusick, Senior Program Manager
DATE: June 5, 2015
SUBJECT: APE Water & Sewer Replacement and Macadam Rd S Water Upgrade
Project Nos. 99940103, 91440204 and 90440105
Consultant Recommendation and Agreement
ISSUE
Approve PACE Engineers, Inc. (PACE) to provide design services for the Andover Park East Water
and Sewer Replacements and Macadam Rd S Water Upgrade Projects.
BACKGROUND
The existing water and sewer mains in Andover Park East between Strander Blvd and Tukwila
Pkwy that were installed in the early 1960's need to be replaced with larger mains to facilitate the
anticipated growth proposed in the this area of the Central Business District. The existing 8" and
6" cast iron water mains in Macadam Rd S were installed in 1968 and 1976 and the proposed
water main is required for better fire flow and water quality on the north side of Tukwila Hill.
ANALYSIS & FISCAL IMPACT
City of Tukwila staff reviewed 5 design engineering firms listed on the Municipal Research and
Services Center Roster and chose PACE. PACE has completed other design work for the City in the
past and their work was satisfactory.
Consultant CIP Design
Agreement Budget for 2015
Andover Park E Water $129,708.00 $136,000.00
Andover Park E Sewer 88,366.00 90,000.00
Macadam Rd S Water Upgrade 141,784.00 155.000.00
Total $359,858.00 $381,000.00
RECOMMENDATION
Council is being asked to approve the design agreement with PACE Engineers, Inc. in the amount
of $359,858.00 for the Andover Park E Water and Sewer Replacement Projects and Macadam Rd
S Water Upgrade Project and consider this item on the Consent Agenda at the June 15, 2015
Regular Meeting.
Attachments: Consultant Rating Sheet
Consultant Agreement with Scope of Work
2015 CIP Sheets 63,75 and 61
WAPW Eng\PROJECTS\A-WT Projects\APE Water Main Replacement(99940103)\Info Memo PACE APE Water Sewer and Macadam Water-so gl.docx
55
56
2015 MACADAM RD WATER UPGRADE
ication Review
Consultant Total
(Highest Total Score is best)
65
61
53
38
38
Firm Ranking
1
2
3
4
4
2015 APE WATER / SEWER UPGRADE
alification Review
G``' �•j`,'/ ?/ �g /54t
Consultant Total
(Highest Total Score is best)
65
62
49
38
38
Firm Ranking
1
2
3
4
4
W: \PW Eng \PROJECTS\A- WT Projects\APE Water Main Replacement (99940103)\APE WATER AND SEWER Proposal Rating SHEET (3) gl.xis
58
City Of Tukwila Contract Number:
6200 Southcenter Boulevard, Tukwila WA 98188
CONSULTANT AGREEMENT FOR
ENGINEERING DESIGN SERVICES FOR THE ANDOVER PARK EAST WATER AND SEWER
LINES MACADAM ROAD WATER LINE
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and PACE Engineers, Inc., hereinafter referred to as "the Consultant", in
consideration of-the mutual benefits, terms, and conditions hereinafter specified.
1. Proiect Designation. The Consultant is retained by the City to perform the services,
identified on Exhibits A and 1A in connection with the projects titled Andover Park East
Water and Sewer Replacement and Macadam Road Water Upgrade
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit A
and 1A attached hereto, including the provision of all labor, materials, equipment and
supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending , unless
sooner terminated under the provisions hereinafter specified. Work under this Agreement
shall commence upon written notice by the City to the Consultant to proceed. The
Consultant shall perform all services and provide all work product required pursuant to this
Agreement no later than unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibits
B and 1 B attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $359,858.00 without express written modification of the Agreement
signed by the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be
made to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will
be made promptly upon its ascertainment and verification by the City after the
completion of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary
to complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
59
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's
liability hereunder shall be only to the extent of the Consultant's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by the parties.
The provisions of this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non-owned, hired and leased vehicles.
Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a
substitute form providing equivalent liability coverage. If necessary, the policy
shall be endorsed to provide contractual liability coverage.
CA revised 1-2013 Page 2
60
2. Commercial General Liability insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
4. Professional Liability with limits no less than $1,000,000 per claim and
$1,000,000 policy aggregate limit. Professional Liability insurance shall be
appropriate to the Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the
Consultant before commencement of the work. Certificates of coverage and
endorsements as required by this section shall be delivered to the City within fifteen (15)
days of execution of this Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds
due the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
CA revised: 1-2013 Page 3
61
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of this
warrant, the City shall have the right to annul this contract without liability, or in its discretion
to deduct from the contract price or consideration, or otherwise recover, the full amount of
such fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non-Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to
do so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in
any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The
provisions of this Agreement, which by their sense and context are reasonably intended to
survive the completion, expiration or cancellation of this Agreement, shall survive termination
of this Agreement.
CA revised: 1-2013 Page 4
62
17. Notices. Notices tothe City of Tukwila shall besent to the following address:
City Clerk
City ofTukwila
02OOGouthmanterBoulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
PACE Engineers, Inc
11255 Kirkland Way, Suite 30O
Kirkland, \0mQ8D33
18. . This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negoi|stiono, repreeentodonG, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
DATED this day of 20-
.
CITY OFTUKVV|LA CONSULTANT PP�r&
By:
Mayor, Jim Haggerton
Printed Name:
Title:
_
Attest/Authenticated: Approved amtuForm:
City Clerk, Christy CyFlahenty Office of the City Attorney
Cx revised : 1-2018 Page
64
EXHIBIT A
CITY OF TUKWILA
ANDOVER PARK EAST WATER AND SEWER REPLACEMENT
SCOPE OF WORK
The Andover Park East Water and Sewer Replacement will replace approximately 2200
feet of existing 12" water main in Andover. Park East from Strander Blvd. to Tukwila
Parkway with 16" water main. It will also extend approximately 950 feet of 10" water
main in Christensen Road from approximately the SPU pipeline ROW northerly to an
existing main to complete a fire loop. Also included along Christensen Road is
approximately 750 feet of 8" fire services to reconnect the fire systems of buildings to
the west.
The project also involves construction of a new sewer main (size to be determined) in
Andover Park East from. Strander Blvd. to approximately Baker Blvd. This main'will
replace an existing 10" main that flows north. The intent is to redirect flow south to an
existing King County main in Strander Blvd. to transfer flows that currently are served by
the City's Lift Station No. 2. This will take some of the burden off of that facility, which
has minimal capacity for upgrades. This new sewer line will be sized to accommodate all
future development within the service area.
Although we will be producing a single plan set for the water and sewer improvements,
we will track the design costs separately and submit under separate invoices to allow
the City to track costs associated with each and pull from appropriate funds. Many work
tasks are common to both the water and sewer and will be performed simultaneously as
part of the overall project. However, the time associated with each task will be
apportioned as well as possible to reflect the level of effort needed for water and sewer
design.
Task 1 — Project Management& Meetings
This task is for general project management and meetings relating to the project. More
specifically, meetings are expected to include plan and specification review meetings
with the City at major phases of the design. We have assumed 3 plan review meetings
during the course of design.
General project management, including communication and coordination shall involve
internal project administration, review and preparation of invoices & pertinent backup
materials, progress reports, responding to general client questions and reviewing and
coordinating survey updates as necessary.
Task 2—Survey/Mapping
The survey work along the corridor has already been completed by the City for
preliminary design efforts. However, the survey is over 10 years old. Oe therefore
propose to send a crew out to verify and update survey information as necessary and
modify mapping accordingly. This should be a minimal effort but we feel it is important
to pick up any new features since the initial work was completed.
65
Andover Water and Sewer
Scope of Work
Page 2
Task 3 —Geotechnical Investigations
As discussed at the preliminary design meeting with the City, we are proposing three
new soil borings to 35-foot depth at appropriate locations to discern the soil and
groundwater characteristics. This is most critical for the sewer installation, which w! ill be
fairly deep at the southern end of the project. We will be utilizing Landau Associates for
the geotechnical work. Landau will also review other geotechnical information from the
general vicinity as appropriate/applicable for this work.
Task 4— Basin Studv
In order to appropriately size the proposed sewer line; PACE will prepare a basin study
of the contributing area to determine ultimate flows that must be handled by the new
main. This study. will take into consideration the area whose flows currently go to Lift
Station No. 2. It will also make allowances for flows from the planned hotels and other
future growth potential. The basin study will also make recommendations for location
placement of the water and sewer lines.
Task 5—Coordination w/King County and SPU
Since the plan calls for a new sewer connection to the King County gravity facility in
Strander Boulevard, coordination will be required with the County to confirm the
capacity of that line and whether the County has planned for this flow. Most of that
coordination has already occurred through contact between City and County staff. PACE
has allowed time herein for follow-up and final coordination of the connection and other
issues.
The project will also be impacted by the presence of an existing 60" SPU water main
located in Andover Park East. This will require contact and coordination with SPU on
potential water and sewer service crossings and requirements for working in close
proximity to their main.
Task 6— Preparation of Design Plans
Under this task, the design of the new water and sewer mains and associated
appurtenances will be prepared. Preliminary water design drawings prepared by City
staff will be assumed and continued towards completion, with appropriate changes
made as agreed by all parties. The sewer design will be shown on the same plan set.
With the addition of sewer design and appurtenances it is assumed that the total
number of plan sheets will be 18. to 20 with sheets designated for standard details,
erosion control, traffic control, etc. Three Copies of the full size plans and contract
documents will be submitted for City review at the 30%, 60% and 90% stages of
development and it is assumed that design review meetings will be held at each stage.
Task 7—Specifications and Contract Documents
Contract documents similar to those recently prepared by PACE for other City of Tukwila
projects will be prepared for this project, with technical specifications added as
appropriate. The project bid documents will include two bid schedules, one for water
and one for sewer to allow separate tracking of costs.
P:\P15\15412 Andover Park E Water and Sewer\Doc\Andover Scope.doa
66
Andover Water and Sewer
Scope of Work
Page,3
Task 8 - Permits and Approvals
We know that the SEPA process has been completed by City staff and that a Shoreline
Substantial Development permit was issued. However, the Shoreline Permit has since
expired and will have to be renewed. We have included time in this proposal to update
the Shoreline Permit. The City has also received approval from the US Army Corps of
Engineers for construction of the water main in Christensen Road, which is considered
by the Corps to be on a flood control levee. The only other permits that may be
required are potentially a grading permit and a right-of-way use permit. It is assumed
City staff will obtain those permits as necessary and that PACE efforts in that regard will
not be required.
Task 9 - Services During Bidding and Award
PACE will provide all services as necessary during the bidding phase of the project.
These would include distribution of plans and specifications to contractors, answering
questions during the bidding period, preparing and distributing addenda as necessary,
preparation and attendance at a pre-bid meeting if necessary and attendance at the bid
opening.
Task 10—QA/QC
For quality assurance during design, a senior level principal will thoroughly review all
documents before they are submitted to the City. This will typically occur at each of the
review stages and at final document preparation.
Task 11 - Construction Administration
This.scope does not include construction administration services. Should construction
assistance be requested of PACE, a scope and fee for those services can be developed
and provided to the City prior to the start of construction. A list of typical services that
could be provided includes:
1. Attend and direct the pre-construction conference and provide meeting minutes
to all attendees.
2. Review material submittals for compliance with contract documents.
3. Provide construction staking for the improvements (line and grade).
4. Review, approve and prepare contract pay estimates.
5. Prepare change orders as necessary, including all documentation and
coordination with the contractor.
6. Attend and conduct construction meetings as required and prepare and distribute`
meeting notes. .
7. Monitor construction to determine contractor compliance and prepare all letters
and documentation regarding same.
8. Provide construction inspection as needed.
9. Address construction questions as they arise.
10. Prepare punch lists and conduct final inspection, and prepare recommendation of
project acceptance.
11. Prepare As-Built drawings.
P:\P15\15412 Andover Park E Water and Sewer\Doc\Andover Scope.docx
67
68
EXHIBIT 1 A
CITY OF TUKWILA
MACADAM ROAD SOUTH WATER UPGRADE
SCOPE OF WORK
The.Macadam Road South Water Upgrade is intended to replace an existing undersized
water main and extend it to the south to Southcenter Boulevard to complete a loop,
thereby increasing fire flow and reliability to the Tukwila Hill area. The project consists
of the installation of approximately 4,300 lineal feet of 10-inch water main in Macadam
Road from Southcenter Boulevard to South 144th Street. This scope of work includes
design of the improvements through assistance with the bidding phase of the project.
The specific tasks of the scope are described as follows:
Task 1 — Project Management&Meetings
This task is for general project management and meetings relating to the project. More
specifically, meetings are expected to include plan and specification review meetings
with the City.at major phases of the design. We have assumed 3 plan review meetings
during the course of design.
General project management, including communication and coordination shall involve
internal project administration, review and preparation of invoices & pertinent backup
materials, progress reports, responding to general client questions and reviewing and.
coordinating survey updates as necessary.
Task 2—Survey/Mapping
PACE will be using our in-house survey staff to complete all field survey work on this
project, resulting in production of base topographic plans for use by our design staff.
Items to be performed under this task include the following:
1. Order design locates and marking of all existing underground utilities.
2. Acquire available as-built utility maps.
3. Conduct research in public records for necessary survey information.
4. Control will be tied to monuments required to establish street rights-of-way.
5. Set additional control points/ benchmarks as needed.
6. Show all topographic data within proposed design/construction limits.
7. Show contour lines at 2-foot intervals within rights-of-way and easements.
8. Show survey control points with elevations and point numbers for use in
construction staking.
9. Show all identified utilities including individual service lines where possible.
10. Provide base mapping at scale of 1 = 20'.
11. Walk all topo surveys after base maps are complete to verify visible features are
noted.
Task 3 — Design and Specifications
Under this task, the design of the new water main and associated appurtenances will be
prepared. Contract documents similar to those recently prepared by PACE for other City
projects will be prepared for this project. Water main design will be shown in both plan
69
Macadam Rd. Water
Scope of Work
Page 2
and profile and is expected to cover approximately 10 sheets with additional sheets
designated for standard.details, erosion control, traffic control, etc.
Task 4 - Permits and Approvals
The only permit anticipated for this project is a City of Tukwila right-of-way use permit.
As on past projects, it is anticipated that the City will obtain this permit. Other than
minimal time for coordination, this scope does not include any permitting effort by
PACE.
Task 5 - Services During Bidding and Award
PACE will provide all services as necessary during the bidding phase of the project.
These would include distribution of plans and specifications to contractors, answering
questions during the bidding period, preparing and distributing addenda as necessary,
preparation and attendance at a pre-bid meeting if necessary and attendance at the bid
opening.
Task 6 —QA/QC
For quality assurance during design, a senior level principal will thoroughly review all
documents before they are submitted to the City. This will typically occur at each of the
review stages and at final document preparation.
Task 7 - Construction Administration
This scope does not include construction administration services. Should construction
assistance be requested of PACE, a scope and fee can be developed at that time.
Services that could be provided during construction include the following:
1. Attend and direct the pre-construction conference and provide meeting minutes
to all attendees.
2. Review material submittals for compliance with contract documents.
3. Provide construction staking for the improvements (line and grade).
4. Review, approve and prepare contract pay estimates.
5. Prepare change orders as necessary, including all documentation and
coordination with the contractor.
6. Attend and conduct construction meetings as required and prepare and distribute
meeting notes.
7. Monitor construction to determine contractor compliance and prepare all letters
and documentation regarding same.
8. Provide construction inspection as needed.
9. Address construction questions as they arise.
10. Prepare punch lists and conduct final inspection, and prepare recommendation of
project acceptance.
11. Prepare As-Built drawings.
P:\P15\15411 Macadam Water\Doc\Macadam Scope.docx
.70
PACE Billed Labor Total
Reimbursable Expenses
Subconsultants
Total Project Budget)
PACE Engineers, Inc.
Project Name
Project #:
Staff Type # (See Labor Rates Table)
Staff Type Hourly Rate
Drawing/Task Title
Task 1 - Project Management
Task 2 - Survey /Mapping
Task 3 - Geotechnical Investigations
Task 4 - Basin Study (N /A)
Task 5 - Coordination w /KC & SPU
Task 6 - Preparation of Design Plans
Task 7 - Specifications and Contract Docs
Task 8 - Permits and Approvals
Task 9 - Services During Bidding
Task 10 - QA/QC
Task 11 - Construction Admin. (TBD)
EXHIBIT B
Andover Park E Water Replacement
15412
Billing Group #:I 00
Location:I
Project Budget Worksheet - 2015 Standard Rates
Task #:I
City of Tukwila
[00] 1
Prepared By:
Date:
Labor Hours by Classification
DH
11- May -15
Labor
Code
1
$200
Principal
Engineer
12
$165
Project
Manager
60 48
2 1 4
16 19 33 75
$115
Engineer II
4 24 8
24 60 160
12 40 40
2 € 4
4 12 8
36 12
$155
Sr. Structural
Engineer
$135
Sr. Planner
24
$105
CAD Drafter
I I
160
41
$165
Principal
Surveyor
46
$135
Project
Surveyor
52
$83
Instrument
Person
48
$115
Survey Tech
II
2
4 8 _ 8 _ 12
2
91
$95
Project
Administrator
12
20
8
Hour
Total
122.0
32.0
6.0
0.0
36.0
404.0
112.0
30.0
32.0
50.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Hours Total
Labor Total
144.0] 204.0] 216.0] .01 24.0] 160.01 8.01 8.0] 8.0] 12.01
$28,800: $33,660 1 $24,840 1 $0 1 $3,240 1 $16,800: $1,320 1 $1,080 1 $664 1 $1,380: $3,800 $115,584.00
40.0
824.0
Expenses
Reimbursable
rate /unit
Quantity = Cost
Postage /Courier
= $100.00
Plotter
$500.00
PhotoNideo
Mileage/Travel /Per Diem
Miscellaneous
Technology Fee (2% of Labor)
$2,311.68
Total
( $2,912+
Subconsultants
Utility Locate
Geotechnical Engineer $9,750
Electrical Engineer
Geotechnical Engineer
I & C Engineer
Subconsultant Subtotal $9,750
Markup = 15%
Total � $11,213
P:1P15115412 Andover Park E Water and SewertDoclAndover Water Budget Page 1 of 1
$115,584
$2,912
$11,213
$129,708
Rate Table Used: 2015 Standard Rates
Printed: 5/1112015, 2:03 PM
PACE Engineers, Inc. Project Budget Worksheet - 2015 Standard Rates
Project Name
Project #:
Staff Type # (See Labor Rates Table)
Staff Type Hourly Rate
Drawing/Task Title
Task 1- Project Management
Task 2 - Survey /Mapping
Task 3 - Geotechnical Investigations
Task 4 - Basin Study
Task 5 - Coordination w /KC & SPU
Task 6 - Preparation of Design Plans
Task 7 - Specifications and Contract Docs
Task 8 - Permits and Approvals
Task 9 - Services During Bidding
Task 10 - QA/QC
Task 11 - Construction Admin. (TBD)
ndover Park E Sewer Replacement
15412
Billing Group #:
10
Location:I
City of Tukwila I Prepared By:
Task #: [00] 1 Date:
abor Hours by Classification
DH
11- May -15
Labor
Code
1
$200
Principal
Engineer
12
$165
Project
Manager
48 40
16 19 33 75
$115
Engineer II
$155
Sr. Structural
Engineer
$135
Sr. Planner
$105
CAD Drafter
I I
2 4
8 = 4 _ 16 8
2 12 4
16 48 48 = _ = 120
4 24 24
2 € 2
4 8 8
20
41
$165
Principal
Surveyor
50 52
$95
Party Chief
$83
Instrument
Person
48
$115
Survey Tech
II
2
2 4 4 6
91
$95
Project Hour
Administrator Total
12
16
6
102.0
16.0
6.0
36.0
18.0
232.0
68.0
4.0
26.0
20.0
0.0
0.0
0.0
0.0
0.0
0,0
0.0
Hours Total
Labor Total
104.0] 142.0: 84.0: 0.01 18.0 = 128.0: 4.0 4.0 4.0] 6.0 34.0 528.0
$20,800: $23,430: $9,660: $0 1 $2,430 $13,440 $660 $380 $332 $690 $3,230 $75,052.00
Expenses
Reimbursable
rate /unit
Quantity 1 Cost
Postage /Courier
_ $100.00
Plotter
$500.00
Photo /Video
Mileage/Travel /Per Diem
Miscellaneous
Technology Fee (2% of Labor)
$1,501.04
Total
I $2,101
P:1P15115412 Andover Park E Water and SewerlDoc\Andover Sewer Budget
Subconsultants
Utility Locate
Geotechnical Engineer
Electrical Engineer
Geotechnical Engineer
I & C Engineer
Subconsultant Subtotal
Markup
Total
$9,750
$9,750
5%
$11,213
PACE Billed Labor Total
Reimbursable Expenses
Subconsultants
Total Project Budget
$75,052
$2,101
$11,213
$88,366
Rate Table Used: 2015 Standard Rates
Page 1 of 1 Printed: 5/1112015, 2:02 PM
PACE Engineers, Inc.
Project Name
Project #:
Staff Type # (See Labor Rates Table)
Staff Type Hourly Rate
Drawing/Task Title
Task 1 - Project Management
Task 2 - Survey/Mapping
Task 3 - Design and Specifications
Task 4 - Permits and Approvals
Task 5 - Services During Bidding
Task 6 - QA/QC
Task 7 - Construction Administration (TBD)
EXHIBIT 1 B
Macadam Road South Water Upgrade
15411
Billing Group #:( [001
Project Budget Worksheet - 2015 Standard Rates
Location: j City of Tukwila
Task #: [00]
Prepared By:
Date:
Labor Hours by Classification
DH
8- May -15
Labor
Code
1
$200
Principal
Engineer
40 ..
4
40
8
48
12
$165
Project
Manager
72
8
100
4
16
16
16 19 33 75 41
$115
Engineer II
12
160
4
16
$155
Sr. Structural
Engineer
$135
Sr. Planner
$105
CAD Drafter
II
200
$165
Principal
Surveyor
24
46
$135
Project
Surveyor
78
52
$83
Instrument
Person
16
48
$115
Survey Tech
II
82
91
$95
Project
Administrator
20
24
12
Hour
Total
144.0
212.0
524.0
8.0
52.0
64.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0,0
0.0
Hours Total
Labor Total
140.0
$28,000
216.0
$35,640
192.0
$22,080
0.0
$0
0.0
$0
200.0 24.0
$21,000 ; $3,960
78.0
$10,530
16.0
$1,328
82.0
$9,430
56.0 1004.0
$5,320 $137,288.00
Expenses
Reimbursable
Quantity : Cost
rate /unit
Postage /Courier
$100.00
Plotter
$500.00
PhotoNideo
Mileage/Travel/Per Diem
Miscellaneous
Technology Fee (2% of Labor)
$2,745.76
Total
I $3,346
Subconsultants
Utility Locate
Mechanical Engineer
Electrical Engineer
Geotechnical Engineer
& C Engineer
SubconsultantSubtotal
Markup
Total
$1,000
$1,000
15%
$1,150
P:1P15115411 Macadam WaterlDoclDesign Budget Page 1 of 1
PACE Billed Labor Total
Reimbursable Expenses
Subconsultants
Total Project Budget
$137,288
$3,346
$1,150
$141,784
Rate Table Used: 2015 Standard Rates
Printed: 518/2015, 9:37 AM
74
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Andover Park E Water Main Replacement Project No. 99940103
DESCRIPTION: Design and construct 2,000 LF of new 16"ductile iron pipe along Andover Park East from Tukwila Pkwy
to Strander Blvd and 1,100 LF of 10"DIP in Christiansen Rd.
JUSTIFICATION: Support future growth within this area of the CBD as aging cast iron system has suffered frequent failures.
STATUS: Survey and in-house design is complete. Phase I is scheduled for 2016 and includes construction from
Strander Blvd to Baker Blvd. Phase II will be from Baker Blvd to Tukwila Parkway.
MAINT. IMPACT: A new pipe will significantly reduce impact on crews from the risk of cataclysmic events.
COMMENT: A proposed PWTF was rescinded in 2014 by the State Legislature.Another application was submitted for 2015.
FINANCIAL Through Estimated
(in$000's) 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL
EXPENSES
Design 63 136 199
Land(R/W) 0
Const. Mgmt. 173 211 384
Construction 1,253 1,532 2,785
TOTAL EXPENSES 63 0 136 1,426 0 0 0 1,743 0 3,368
FUND SOURCES
Awarded Grant 0
Proposed PWTF 0
Mitigation Actual 0
Mitigation Expected 0
Utility Revenue 63 0 136 1,426 0 0 0 1,743 0 3,368
TOTAL SOURCES 63 0 136 1,426 0 0 0 1,743 0 3,368
Project Location
P/
$ts st
® i
8100 st Q„ Tutwq.
� @ I
®® Tre W 0
a
� $ 0® hmM.rstw f Q =
N �+ urwrw or +
C rest. or
E S. �
w
D"M Or
S ® 81808
� a m
2015-2020 Capital Improvement Program 63 75
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Andover Park East Sewer Replacement Project No. 91440204
DESCRIPTION: Design and construct 1,600 LF of 15"and 12"sanitary sewer from Strander Blvd.to 1-405 in Andover Park E.
JUSTIFICATION: Sewer improvement will provide additional capacity for future development along Andover Park East.
STATUS: Applied for a Public Works Trust Fund Loan(PWTF)in 2016 in conjunction with the APW Water Main Project.
MAINT. IMPACT:
COMMENT: Phase I is scheduled for 2016 and includes construction from Strander Blvd to Baker Blvd. Phase II will be
from Baker Blvd to Tukwila Parkway in 2020.
FINANCIAL Through Estimated
(in$000's) 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL
EXPENSES
Design 90 90
Land (R/W) 0
Const. Mgmt. 115 141 256
Construction 1,122 1,004 2,126
TOTAL EXPENSES 1 0 0 90 1,237 0 0 0 1,145 0 2,472
FUND SOURCES
Awarded Grant 0
Proposed PWTF/Bond 0
Mitigation Actual 0
Mitigation Expected 290 290
Utility Revenue 0 0 90 947 0 0 0 1,145 0 2,182
TOTAL SOURCES 0 0 90 1,237 0 0 0 1,145 0 2,472
Project Location L
,:e,sas i1 •� y
e,s s,
®B
`D
N
we A
�osr Tm.ntl or
s ® s,eos,
A
e
°r ro
76 2015-2020 Capital Improvement Program 75
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Macadam Rd S Water Upgrade Project No. 90440105
DESCRIPTION: Design and construct 4,300 LF of 10"waterline in Macadam Rd S from S 144th St to Southcenter Blvd.
JUSTIFICATION: Improve fire flow water quality to the north side of Tukwila Hill.
STATUS: Design will begin in January 2015 with construction to begin in late summer 2015 and continue into 2016.
MAINT. IMPACT: The new waterline will eliminate crew maintenance time for flushing the dead end line.
COMMENT:
FINANCIAL Through Estimated
(in$000's) 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL
EXPENSES
Design 155 155
Land (RNV) 0
Const. Mgmt. 50 150 200
Construction 600 800 1,400
TOTAL EXPENSES 1 0 0 805 1 950 1 0 0 0 0 0 1,755
FUND SOURCES
Awarded Grant 0
Proposed Grant 0
Mitigation Actual 0
Mitigation Expected 0
Utility Revenue 0 0 805 950 0 0 0 0 0 1,755
TOTAL SOURCES 0 0 805 950 0 0 0 0 0 1,755
Project Location $1
128
S'30 St
� ®�
N
b � \ w E
S, s< ��,® s
S130
a �
`42 S 144 St
1 St = Wg
F
4 _X Q
N 0
5150 St %S 156
slyest �
�tq
1 eo st q TUkwea Pkwy
2015-2020 Capital Improvement Program 61 77
78
City Of Tukwila
Utilities Committee
UTILITIES COMMITTEE
Meeting Minutes
June 9, 2015— 5:30 p.m. — Foster Conference Room, 6300 Building
PRESENT
Councilmembers: Dennis Robertson, Chair; De'Sean Quinn, Verna Seal
Staff: Bob Giberson, Gail Labanara, Robin Tischmak, Pat Brodin, Ryan Larson, Mike
Cusick, and Laurel Humphrey
i
CALL TO ORDER: Committee Chair Robertson called the meeting to////,order at 5:30 p.m.
I. PRESENTATIONS °o
II. BUSINESS AGENDA
A. Bid Award: 2015 Annual Small Drainage Program
Staff is seeking Council approval to award the construction contract for the 2015 Annual Small
Drainage Program to Green River Construction in the amount of $182,142.50. This program
constructs drainage projects that are too large for City st' 'but smaller than a typical capital
improvement project, and prioritized based on a variety of factors. Green River Construction is
the low bidder and has successfully constructed past drainage projects. For 2015 the program
will provide drainage improvements at sites'on 3 tn Place South, 51st Place South, and Gilliam
Creek at Tukwila Parkway/Andover Place East. ','separate project at Longacres Way South
was completed under a s karate contract in coordination with WSDOT paving. UNANIMOUS
APPROVAL. FORWAI TO JUNE 15, 2015 REGULAR CONSENT AGENDA.
B. Andover Park East W afer& Sewer /Replacemeht:,and Macadam Road South Water Upgrade
Staff is seeking Council approv"of a design"agreement with PACE Engineers, Inc. in the
amount of $359,858 for tEYe°1ndover Park East Water and Sewer Replacement Projects and
Macadam`//R/ oad-South Water,Upgrade Project. Existing water and sewer mains in Andover
Park E t between 8trander Boulevard and Tukwila Parkway need to be replaced in light of
anticipad growth in the area. Existing cast iron water mains in Macadam Road South must
be replaced for better fire flow and water quality on the north side of Tukwila. PACE was
selected from five firms on the MRSC Roster and has completed satisfactory work in the City.
UNANIMOUS APPROVAL. FORWARD TO JUNE 15, 2015 REGULAR CONSENT AGENDA.
%..
III. MISCELLANEOUS
Committee Chair Robertson requested that the next Committee meeting include a review of the work
plan.
Meeting adjourned at 5:42 p.m.
Next meeting: Tuesday, June 23, 2015—5:30 p.m. — Foster Conference Room
Committee Chair Approval
Minutes by LH, Reviewed by GL
79
80
COUNCIL AGENDA SYNOPSIS
-------- ------- ---------Initials--------------------------------- ITEM NO.
Meeting Date Prepared by Ma orlf review Cou cil eview
06/08/15 BG C
06/15/15 BG ' V� 5.A.
1117 ,ITEM INFORMATION
CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINALAGENDA DATE: 6/08/15
AGENDA ITEM TITLE Resolution adopting the Six-Year Transportation Improvement Program 2016 - 2021
CATEGORY ® Discussion ❑Motion ® Resolution ❑ Ordinance ❑ Bid Award ®Public Hearing ❑ Other
Mtg Date 06108115 Mtg Date Mtg Date 06115115 Mtg Date Mtg Date Mtg Date 06108115 Mtg Date
SPONSOR ❑ Council ❑Mayor ❑Adm Svcs ❑ DCD ❑Finance ❑Fire ❑Legal ❑ P&R ❑ Police ❑PW
SPONSOR'S The Transportation Improvement Program (TIP) is required by the RCW to be updated
SUMMARY annually. The TIP is primarily a finanical planning document for projects competing for
federal and state grants. A Public Hearing is scheduled on June 8, 2015 for the 2016 - 2021
Transportation Improvement Program. After the Public Hearing, the TIP is adopted by City
Resolution and is then incorporated into the Regional and State TIPs.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ®Transportation Cmte
❑ Utilities Cmte ❑Arts Comm. ❑Parks Comm. ❑ Planning Comm.
DATE: 6/01/15 COMMITTEE CHAIR: JOE DUFFIE
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
6/08/15 Forward to the next Regular Meeting
6/15/15
MTG. DATE ATTACHMENTS
6/08/15 Informational Memorandum dated 05/29/15 (revised after 6/1 TC)
Draft Resolution
Draft 2016— 2021 TIP Spreadsheet
Current Adopted 2015— 2020 TIP
Minutes from the Transportation Committee meeting of 06/01/15
6/15/15 Updated summary sheet & legend for the TIP codes as requested at 6/8 C.O.W.
Resolution in final form
81
82
DRAFT 2016 - 2021 TIP SUMMARY
2016 -2021 2015 CIP Project Costs in Thousands of Dollars
TIP
PROJECT TITLE
June 10, 2015
FUNDING SOURCES
Page No. 2016 2017 2018 2019 2020 2021 TOTAL Federal State/TIB Developer Unsecured City
1 42 -42nd Ave S (S 160 St - S 131 PI)
2 53rd Ave S (S 137th St - S 144th St)
3 ADA Improvements
4 APE /Industry Dr Intersection
5 APE /Minkler Blvd Intersection
6 Annual Bridge Inspections and Repairs
7 Annual Overlay and Repair Program
8 Beacon Ave Bridge Preventative Maintenance
9 BNSF Regional Center Access
10 Boeing Access Rd Bridge Rehabilitation
11 Cascade View Safe Routes to School Phase 2
12 Frank Zepp Bridge Preventative Maintenance
13 Grady Way Bridge Preventative Maintenance
14 Multipurpose Trails
15 S 133 St /SR599 Intersection
16 S 144th St Bridge Sidewalks
17 Strander Blvd /SW 27th St St Phase III
18 TUC /TOD Pedestrian Improvements
19 TUC - Pedestrian /Bicycle Bridge
20 Walk & Roll Program
21 West Valley Highway
22 W Valley Hwy/ S 156 St Intersection
2
6
20
25
24
10
18
13
11
3
35
27
28
29
12
22
26
5,300
3,173
63
0
0
270
1,560
1,741
0
5,411
0
2,535
207
60
0
0
20
70
6,185
0
0
0
0
920
63
0
0
270
1,650
0
0
0
0
0
0
60
0
0
0
0
0
0
0
0
0
0
63
0
0
335
1,670
0
0
0
0
0
0
60
0
0
5,000
0
0
0
0
0
0
0
63
0
0
335
1,725
0
0
0
0
0
0
60
0
0
0
0
0
0
0
0
0
0
63
0
0
335
1,730
0
0
0
0
0
0
60
0
0
0
0
0
0
0
0
4360
0
63
575
622
335
1,745
0
0
0
839
0
0
280
630
1,219
52,329
1,100
0
175
630
1,032
9,660
4,093
378
575
622
1,880
10,080
1,741 1,741
0
5,411 4,193
839
2,535 2,535
207 207
580
630
1,219
57,349
1,170
6,185
175
630
1,032
580
6,000
2,939
9,660
1,154
378
575
622
1,880
10,080
0
0
1,218
750 89
0
0
0
170
1,219
28,024
650
185
175
630
592
460
29,325
20 500
440
TOTAL
PROJECTS REVISED FROM 2015 -2020 TIP
New:
42 -42nd Ave S (S 160 St - S 131 PI)
Beacon Ave Bridge Preventative Maintenance
Frank Zepp Bridge Preventative Maintenance
Grady Way Bridge Preventative Maintenance
26,595
2,963 7,128
2,183 2,188 65,934 106,991 8,676 6,580
20 34,414 57,301
Deleted:
E Marginal Way (BAR - S 112 St)
Study on the project to design and construct curb, gutter, drainage, lighting, turn lanes, and traffic control has determined
no additional capacity is necessary and only typical frontage requirements required with redevelopment will be needed.
Macadam Rd & S 144 St Intersection
Project to design and construct a northbound left turn lane from Macadam to S 144th Street has been studied and
determined to no longer be necessary.
S 144th St Phase II (42 Ave S - TIB)
Project to design and construct curb, gutter, sidewalk, bike lanes, pavement restoration, illumination, drainage,new
signal at 42nd Ave S and new pedestrian rapid flash beacon in conjuction with Tukwila Village will be completed.
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
17
WA -07745
40 -42 Ave S (S 160 St - S 131 PL)
S 160th Street to Southcenter Blvd
Design and construct street improvements, drainage, sidewalks, bike facilities, and
driveway adjustments
06/08/15
06/15/15
04
C G O P S
TW
Yes
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
CN
2016
0
0
5,300,000
5,300,000
P
CN
2021
0
0
4,360,000
4,360,000
Totals
0
0
9,660,000
9,660,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
CN
5,300,000
0
0
0
4,360,000
Totals
5,300,000
0
0
0
4,360,000
Report Date: June 02, 2015
Page 1
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
17
WA -06601
53rd Avenue S
S 137th St to S 144th St
Design and construct urban residential street improvements that include curb, gutter,
sidewalk , illumination and undergrounding. Street portion will coordinate with Water,
Surface Water and Sewer capital improvement program projects.
06/08/15
06/15/15
04
C G O P S
TW
0.420
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
PE
2016
0
0
3,000
3,000
P
CN
2016
0
TIB
1,589,000
1,350,000
2,939,000
S
CN
2016
0
0
1,151,000
1,151,000
Totals
0
1,589,000
2,504,000
4,093,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
3,000
0
0
0
0
CN
3,170,000
920,000
0
0
0
Totals
3,173,000
920,000
0
0
0
Report Date: June 10, 2015
Page 2
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
00
WA -05405
Americans with Disabilities Act (ADA) Improvements
Various locations
to
Design and construct ADA compliant upgrades to City infrastructure in conjunction
with a City developed plan.
06/08/15
06/15/15
06
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
ALL
2016
0
0
378,000
378,000
Totals
0
0
378,000
378,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
ALL
63,000
63,000
63,000
63,000
126,000
Totals
63,000
63,000
63,000
63,000
126,000
Report Date: June 02, 2015
Page 3
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
16
WA -03766
Andover Park E /Industry Drive Signal
Andover Park E
Industry Drive to
Design and construct a traffic signal and intersection improvements
06/08/15
06/15/15
05
C G O P S
TW
0.190
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
CN
2021
0
0
575,000
575,000
Totals
0
0
575,000
575,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
CN
0
0
0
0
575,000
Totals
0
0
0
0
575,000
Report Date: June 02, 2015
Page 4
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
16
WA -07746
Andover Park E /Minkler Blvd Intersection
Andover Park E
Minkler Blvd to
Construct left turn lanes on Andover Park East and reconstruct traffic signal
06/08/15
06/15/15
03
C G O P S
TW
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
PE
2021
0
0
20,000
20,000
P
CN
2021
0
0
602,000
602,000
Totals
0
0
622,000
622,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
0
0
0
0
20,000
CN
0
0
0
0
602,000
Totals
0
0
0
0
622,000
Report Date: June 02, 2015
Page 5
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
14
WA -03731
Annual Bridge Inspections and Repairs
Various City Street
to
Perform load ratings and bi- annual inspections as well as construct necessary
repairs and maintenance
06/08/15
06/15/15
06
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
ALL
2016
0
0
1,880,000
1,880,000
Totals
0
0
1,880,000
1,880,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
ALL
270,000
270,000
335,000
335,000
670,000
Totals
270,000
270,000
335,000
335,000
670,000
Report Date: June 02, 2015
Page 6
0
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
16
WA -03733
Annual Overlay and Repair Program
Various City Streets
to
Repair, rehabilitate, and overlay City streets as needed in an annual program
06/08/15
06/15/15
06
C G O P S
TW
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
ALL
2016
0
0
10,080,000
10,080,000
Totals
0
0
10,080,000
10,080,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
ALL
1,560,000
1,650,000
1,670,000
1,725,000
3,475,000
Totals
1,560,000
1,650,000
1,670,000
1,725,000
3,475,000
Report Date: June 02, 2015
Page 7
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
19
TUK -57
Beacon Ave S Bridge Preventative Maintenance Project
Beacon Avenue South over South Ryan Way
S Victor St to S 170th St
Remove and replace failed bridge deck and paint structural steel.
06/08/15
06/15/15
14
0.010
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
CN
2016
STP(BR)
1,740,900
0
0
1,740,900
Totals
1,740,900
0
0
1,740,900
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
CN
1,740,900
0
0
0
0
Totals
1,740,900
0
0
0
0
Report Date: June 02, 2015
Page 8
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
00
WA05409
BNSF Regional Center Access
New Facility
to
Construct a new access to the BNSF Regional Distribution Center, relocating the
900+ daily truck trips from residential streets in Allentown.
06/08/15
06/15/15
08
EIS
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
PE
2021
FMSIB
950,000
0
300,000
1,250,000
P
CN
2021
FMSIB
10,812,500
0
1,687,500
12,500,000
Totals
11,762,500
0
1,987,500
13,750,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
0
0
0
0
12,500,000
CN
0
0
0
0
1,250,000
Totals
0
0
0
0
13,750,000
Report Date: June 02, 2015
Page 9
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PIN /Project No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
14
/ 1380(003) TUK -52
Boeing Access Road Bridge Rehabilitation
Boeing Access Road
Interstate 5 to Airport Way South
Rehabilitate the existing bridge with a 340' long concrete or steel bridge structure. It
will be 110' wide curb to curb and have sidewalks on both sides
06/08/15
06/15/15
14
0.200
DCE
Yes
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
CN
2016
STP(BR)
4,193,000
0
1,218,000
5,411,000
Totals
4,193,000
0
1,218,000
5,411,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
CN
5,411,000
0
0
0
0
Totals
5,411,000
0
0
0
0
Report Date: June 02, 2015
Page 10
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
19
WA -03795
Cascade View Safe Routes to School Phase 2
S 140th St/33rd Ave S
to
Construct an off - street paved shard use path, sidewalks, and a traffic circle at the
intersection of 33rd Ave S and S 140th Street.
06/08/15
06/15/15
28
0.190
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
ALL
2021
0
WSDOT
750,000
89,000
839,000
Totals
0
750,000
89,000
839,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
ALL
0
0
0
0
839,000
Totals
0
0
0
0
839,000
Report Date: June 02, 2015
Page 11
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
16
TUK -55
Frank Zepp Bridge Preventative Maintenance Project
S 180th Street over the Green River
SR 181 - West Valley Highway to Sperry Drive S
Paint the structural steel, overlay deck and replace the deck joint, and install seismic
protection.
06/08/15
06/15/15
14
0.040
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
CN
2016
STP(BR)
2,534,812
0
0
2,534,812
Totals
2,534,812
0
0
2,534,812
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
CN
2,534,812
0
0
0
0
Totals
2,534,812
0
0
0
0
Report Date: June 02, 2015
Page 12
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
14
TUK -56
Grady Way Bridge Preventative Maintenance Project
Grady Way Bridge over BN and UP Railroads
Interurban Avenue S to Longacres Drive SW, Renton
Retrofit existing bridge with seismic protection.
06/08/15
06/15/15
14
0.230
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
CN
2016
STP(BR)
206,500
0
0
206,500
Totals
206,500
0
0
206,500
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
CN
206,500
0
0
0
0
Totals
206,500
0
0
0
0
Report Date: June 02, 2015
Page 13
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
00
WA -03783
Multipurpose Trails
to
Wide array of necessary trail improvements to existing trail system infrastructure
06/08/15
06/15/15
28
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
CN
2016
0
0
360,000
360,000
Totals
0
0
360,000
360,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
CN
60,000
60,000
60,000
60,000
120,000
Totals
60,000
60,000
60,000
60,000
120,000
Report Date: June 02, 2015
Page 14
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
16
WA -07748
S 133 St/SR599 Southbound Intersection
S 133rd Street
SR 599 Southbound Ramps to S 134th PI
Construct intersection improvements including signalization or roundabout, lighting,
crosswalks, and drainage.
06/08/15
06/15/15
04
C G O P S
TW
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
PE
2021
0
0
60,000
60,000
P
CN
2021
0
0
570,000
570,000
Totals
0
0
630,000
630,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
0
0
0
0
60,000
CN
0
0
0
0
570,000
Totals
0
0
0
0
630,000
Report Date: June 02, 2015
Page 15
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
17
WA03782
S 144th St Bridge Sidewalks
S 144th Street
51st Ave S to 53rd Ave S
Widen existing sidewalks on bridge over 1 -5 between 51st Ave S and 53rd Ave S
06/08/15
06/15/15
28
0.250
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
ALL
2021
STP(BR)
975,200
0
243,800
1,219,000
Totals
975,200
0
243,800
1,219,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
ALL
0
0
0
0
1,219,000
Totals
0
0
0
0
1,219,000
Report Date: June 02, 2015
Page 16
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
16
WA -05410
Strander Blvd /SW 27th St Phase III
Strander Boulevard
E City Limits to West Valley Hwy /SR 181
Design and construct arterial improvements for a new roadway extending Strander
Boulevard /SW 27th St from West Valley Highway to Oaksdale Ave
06/08/15
06/15/15
01
EIS
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
PE
2018
STP
3,850,000
0
620,000
4,470,000
P
RW
2021
STP
1,150,000
0
179,000
1,329,000
P
CN
2021
FMSIB
5,000,000
0
1,000,000
6,000,000
P
CN
2021
TIGER III
20,000,000
0
25,000,000
45,000,000
Totals
30,000,000
0
26,799,000
56,799,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
20,000
0
5,000,000
0
0
RW
0
0
0
0
1,329,000
CN
0
0
0
0
51,000,000
Totals
20,000
0
5,000,000
0
52,329,000
Report Date: June 02, 2015
Page 17
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
17
WA -03772
TUC /TOD Pedestrian Improvements
Baker Blvd (if extended)
Andover Park W to E City Limits
Construct bike /pedestrian connection between the Tukwila Urban Center (TUC) and
Tukwila Station, with service by Amtrak Sounder Commuter Rail /Transit Oriented
Development (TOD) area.
06/08/15
06/15/15
28
0.750
CE
Yes
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
PE
2016
0
0
70,000
70,000
P
RW
2021
STP(E)
80,000
0
0
80,000
S
RW
2021
0
0
20,000
20,000
P
CN
2021
STP(E)
420,000
0
580,000
1,000,000
Totals
500,000
0
670,000
1,170,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
70,000
0
0
0
300,000
RW
0
0
0
0
100,000
CN
0
0
0
0
700,000
Totals
70,000
0
0
0
1,100,000
Report Date: June 02, 2015
Page 18
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
00
/ 1320(002) TUK -50
Tukwila Urban Center Pedestrian /Bicycle Bridge over Green River
New bridge over the Green River, approximately between Baker Blvd (if extended)
and Longacres Way (if extended)
Baker Boulevard to West Valley Highway
Construct a new pedestrian /bicycle bridge over the Green River
06/08/15
06/15/15
28
0.640
DCE
Yes
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
S
CN
2016
0
OTHER
6,000,000
185,000
6,185,000
Totals
0
6,000,000
185,000
6,185,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
CN
7,223,000
0
0
0
0
Totals
7,223,000
0
0
0
0
Report Date: June 02, 2015
Page 19
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
00
WA -03761
Walk & Roll Plan (Nonmotorized Transportation Plan)
Various City Streets
to
Evaluate deficiencies and create a prioritized list of projects and recommended
design standards.
06/08/15
06/15/15
28
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
PE
2021
0
0
175,000
175,000
Totals
0
0
175,000
175,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
0
0
0
0
175,000
Totals
0
0
0
0
175,000
Report Date: June 02, 2015
Page 20
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
14
WA03779
West Valley Highway
SR 181 /West Valley Highway
1 -405 to Strander Blvd
Design and construct widening to 7 lanes including curb & gutter, sidewalks,
illumination, drainage, and traffic control
06/08/15
06/15/15
03
0.500
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
PE
2021
0
0
60,000
60,000
P
CN
2021
0
0
570,000
570,000
Totals
0
0
630,000
630,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
0
0
0
0
60,000
CN
0
0
0
0
570,000
Totals
0
0
0
0
630,000
Report Date: June 02, 2015
Page 21
Agency: Tukwila
County: King
MPOIRTPO: PSRC
Y Inside
Six Year Transportation Improvement Program
From 2016 to 2021
N Outside
Functional
Class
Priority Number
A. PINIProject No. B. STIP ID
C. Project Title
D. Road Name or Number
E. Begin & End Termini
F. Project Description G. Structure ID
m
Adopted
Amendment
Resolution No.
Improvement Type
Utility Codes
Total Length
Environmental Type
RW Required
14
WA -03765
West Valley Highway /S 156th St
SR181/West Valley Highway
Southcenter Blvd to S 158th St
Construct safety and capacity improvements at intersection.
06/08/15
06/15/15
03
O P S T W
CE
No
Funding
Status
Phase
Phase Start Year (YYYY)
Federal Fund Code
Federal Funds
State Fund Code
State Funds
Local Funds
Total Funds
P
PE
2021
0
0
50,000
50,000
P
CN
2020
CMAQ
440,000
0
542,000
982,000
Totals
440,000
0
592,000
1,032,000
Expenditure Schedule
Phase
1st
2nd
3rd
4th
5th & 6th
PE
0
0
0
0
50,000
CN
0
0
0
0
982,000
Totals
0
0
0
0
1,032,000
Federal Funds
State Funds
Local Funds
Total Funds
Grand Totals for Tukwila
52,352,912
8,339,000
59,277,300
119,969,212
Report Date: June 02, 2015
Page 22
106
COUNCIL AGENDA SYNOPSIS
----------------------------------Initials--------------------------------- ITEM NO.
Meefin Mao,g Date Prepared�y ayors review Council review
• 06/08/15 ML
• 06/15/15 ML 5. B .
ITEM INFORMATION
STAFF SPONSOR: MARGARET LuBov ORIGINAL AGENDA DATE: 06/08/15
AGENDA ITEM TrIT,E Acceptance of Transportation related grants.
CATEGORY ® Discussion Z Motion E] Resolution F-1 Ordinance E] BidAward ❑ Public Hearin,g ❑ Other
r
Mtg Date 618119 Mt 115115 Mtg Date g Date
,g Date 6 Mtg Date Mt Mtg Date Mtg Date
SPONSOR ❑ Council ❑Mayor ❑ HR Z DCD ❑ Finance D .Fire ❑ IT ❑ P&R ❑ Police ❑ PIV
SPONSOR'S Tukwila has received notification of intended award of the following grants:
SUMMARY 2012 CMAQ GTEC/TDM Expansion - $186,364.64 Federal grant funds administered by
WSDOT; 2015 CMAQ Regional TDM Services- $270,000.00 Federal grant funds
administered by WSDOT; and Transportation Management Implementation Agreement
2015-2017 - renewal grant for CTR implementation from WSDOT.
REVIEWED BY r-1 COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte
F-1 Utilities Cmte F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 06/01/15 COMMITTEE CHAIR: DUFFIE
RECOMMENDATIONS:
SPONSOR/ADMIN. Department of Community Development
COMMITTEE Transportation Com.; Forward to C.O.W.
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
6/8/15 Forward to the next Regular Meeting
MTG. DATE ATTACHMENTS
6/8/15 Informational Memorandum dated 6/3115 #New memo after TC to provide greater clal ity
Notice of intended Grant Awards - Email 5/12/15
Minutes from the Transporation Committee of 611/15
6/15/15 No attachments
107
108
COUNCIL AGENDA SY opsiS
-----------------------------------I---Initials--------------------------------- ITEMNO.
Meeting Date Pre pared by 4�42r.r review ey) Council review
06/15/15 MCB d4d—I(L,
5.C.
QD
ITEM INFORMATION
STAFF SPONSOR: MAYOR'S OFFICE ORIGINAL AGENDA DATE:
AGENDA ITEM TITLE Regional Fire Authority Annexation
CATEGORY Z Discussion [:1 Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑ Public Hearing [:] Other
Mtg Date 06115115 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR ❑ Council Z Mayor [:] HR ❑ DCD [:]Finance ❑Fire [:] IT ❑ P&R [:] Police [:]PWI
SPONSOR'S This is a progress update on the Kent Regional Fire Authority annexation project with
SUMMARY specific information on:
Fire Prevention/Investigation/Emergency Management Services
RFA Communications Plan
REVIEWED BY z cow mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑Transportation Cmte
❑ Utilities Cmte ❑Arts Comm. ❑Parks Comm. ❑ Planning Comm.
DATE: 9/10/2014; 04/13/15 COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN. Not applicable
COMMITTEE Not applicable
COST IMPACT/ FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
04/13/15 Briefing
06/15/15
MTG. DATE ATTACHMENTS
06/15/15 Informational Memo dated 6/10/15 - with attachments
109
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
City Council
FROM: David Cline
BY: Moira Carr Bradshaw
DATE: June 10, 2015
SUBJECT: Regional Fire Authority Annexation
ISSUE
This is a regular update on the progress on the issue of annexation of fire and emergency
medical services to the Kent Regional Fire Authority.
BACKGROUND
The community process of review has been underway since September 2014 when the
Fire Exploratory Committee, which included Councilmembers Seal and Kruller and City
staff, recommended to the City Council that the City investigate the annexation of the
Tukwila Fire Department to the Kent Regional Fire Authority (RFA).
In April, the Council was briefed on the make-up and work program of the RFA
Annexation Steering Committee, which includes Councilmembers Duffie and Seal and
representatives of the residential and business community as well as firefighters and
staff.
The work of the Finance Work Group, which includes Councilmember Robertson, has
also been ongoing since the Council's decision to move forward. The Finance Work
Group has been developing the details of a preliminary budget of a consolidated RFA in
order to then create the required revenue formula. It has also been discussing the
inventory of assets including the potential disposition of the four Tukwila fire stations.
The RFA Annexation Steering Committee is discussing the current fire service
performance levels, both for fire suppression and emergency medical but also the City
functions of fire permitting and emergency management that firefighters perform.
DISCUSSION
Contracting for municipal services currently provided by fire personnel
There are specific municipal functions currently provided by fire personnel: international
fire code permitting, emergency management and fire investigation. The City will
continue to be financially responsible for providing those services. Annexation into the
RFA would provide the City options for contracting for some or all of those services.
Attached is a summary of those services and some pros and cons of retaining or
contracting with the RFA for each function. Any contract for services will come back to
110
INFORMATIONAL MEMO
Page 2
the Council as an Interlocal Agreement for a full review and would occur between a
positive vote to annex and the effective date of annexation.
Communication Plan
The Council requested broad public outreach on this important topic and attached is a
Communication Plan that includes key messages on this fire services annexation issue
as well as tactics and a schedule.
FINANCIAL IMPACT
Not applicable at this time
RECOMMENDATION
Information only, no action required.
ATTACHMENTS
Fire Prevention/Fire Investigation/Emergency Management Paper
Communications Plan
Page 2 of 2
111
Background
Certain functions currently performed within the Fire Department will continue to be a City
responsibility and will continue to impact the City's General Fund budget. With annexation to the Kent
RFA,the City will have options as to how to provide those services/perform those functions.
Fire Prevention
Fire Prevention is divisional name for the part of the Fire Department that is responsible for review,
issuance and inspections of permits for items that are regulated by the International Fire Code including
specific amendments made to it by the City of Tukwila. The City of Tukwila administers the
International Fire Code within the Buildings and Construction Chapter of the Tukwila Municipal Code
(TMC 16.)The City's responsibility is to review and issue permits that specify the construction and
occupancy of buildings with certain conditions. These are elements of public and life safety,such as
electrical, plumbing and structural requirements, and relate to sprinklers and alarms, extinguishers etc.
Options
The City may choose to:
1. Hire City staff that are responsible for these elements or
2. Contract with the RFA to provide permit review and inspection services. Under the second
scenario,the City would still retain the responsibility for charging for and issuing the permit but
the RFA and its personnel would have a contract to provide review and consultant services.
3. Contract with the RFA for reviews of specific types/degrees of permit. This would allow for
smaller simpler permits to be reviewed and inspected by City staff,thereby potentially
streamlining services forTukwila customers. This option would allow the City to explore system
improvements for improved performance for customers.
City provides Contract Discussion
Fire Prevention Services Service for service
Customer Service X
Accountability/control X
Cost X RFA costs more for same service
Integration with building X
inspections
Coordination with Fire operations X
Safer buildings for firefighters X
Expediency X
Fire Investigation
The Fire Prevention Bureau is also responsible for inspecting and preparing reports on the origin and
cause of fires. The City typically prepares between 0—and 14 reports a year. A qualified inspector
needs to be able to appear at a fire incident 24/7,while the scene is still secure and fresh in order to
perform the investigation. The choice to contract with the RFA for this service is recommended
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because of the advisability of having staff that are available 24/7 to arrive on the scene of a fire as well
as the technical training and experience of the RFA staff.
Fire Investigations City Provides Contract for Discussion
Service Service
24/7 schedule availability X
Accountability/control X
Technical ability/resources X
Fire Fighter coordination X
familiarity
Emergency Management
Planning for and managing natural or manmade disasters is a critical function of the City. The
organization and responsibilities are outlined in the Administration and Personnel section of the TMC
(TMC 2.57.) The state mandates that the City provide a director of emergency management and
emergency manager. The responsibility for this has been indifferent departments over the years and
somewhat depends on the background of staff members that the City may have. Currently two staff
members who are located in Fire Department are responsible for this function.
Options
The City may choose to:
1. Hire staff to assume responsibility
2. Contract with the RFA to be responsible for all current functions
3. Develop some split responsibilities for functions currently performed;for example,contract
for development of the required Comprehensive Emergency Mgmt. Plan and other
documents.
Emergency Management City Provides Contract for Discussion
Service Service
Visibility/Staff Integration X RFA could assign a specific person to be
the Emergency Manager and Director
of Emergency Management for the City
and they could use an office in the City
assist with integration.
Accountability X
Resources X
Integration with X
emergency providers
Efficiency due to depth of X
organization
Page 2 of 2
113
Regional Fire Authority Exploratory Process Communications Plan
Background
The Regional Fire Authority Annexation Steering Committee began meeting in March 2015. Per
direction from the City Council their goal is to provide a recommendation to the City Council as to
whether to put a ballot measure in front of voters regarding transferring fire and emergency medical
services to the Kent RFA. A schedule has been developed that shows delivery of a recommendation in
November 2015. In evaluating the choice of whether to proceed to a vote on annexation to the Kent
Regional Fire Authority(RFA,)the Committee will meet once a month to investigate and discuss
potential issues and impacts associated with an annexation of the Tukwila Fire Department to the Kent
RFA.
The City wishes to ensure that all stakeholders—including residents and businesses—are aware of the
process,the potential implications of both annexing to the RFA as well as keeping the status quo, and
have an opportunity to weigh in with thoughts and feedback.
Key Messages
The City is exploring annexing into the Kent Regional Fire Authority(RFA)in order to ensure fire
service continues at existing,or improved,levels of service in Tukwila.
• The cost associated with fire and emergency services continues to take up a significant portion
of the City's general fund and increases each year.
• Consolidation of fire departments can result in lowered costs due to economies of scale
obtained by reducing duplication of facilities, leadership, equipment and other expenses within
close geographical areas.
• Neighboring jurisdictions have pursued consolidation strategies with great success, including
Federal Way and Des Moines which merged to become the South King County Fire and Rescue;
Auburn,Algona and Pacific's consolidation resulted in the Valley Regional Fire Authority; and
Covington, Kent and Fire District 37 all combined to become the Kent RFA.
The City has created the Regional Fire Authority Annexation Steering Committee in order to further
study the potential benefits and costs associated with a potential annexation. It is expected the
committee will provide a recommendation to the City Council by November of 2015.
• The City is exploring annexing into the Kent RFA, and this committee is the outcome of previous
efforts that considered all available service delivery options and potential partnership
opportunities for the provision of fire and emergency services in Tukwila.
• Among the major issues under review are the cost impacts on taxpayers in the City,the type of
representation the community of Tukwila may have in the governance of the RFA,the
ownership and future of Tukwila's existing fire service facilities and assets, and the type and
quality of service that would be provided by the RFA to the Tukwila community,compared to
the current level of service provided by the municipal fire department.
• The Committee will provide the City Council with a recommendation as to whether to move
forward with the annexation, but ultimately Tukwila voters will make the final decision as to
whether to annex to the RFA for fire services.
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Should the City choose to annex,the Kent RFA is a natural choice given its stability as an organization,
the highly successful collaborative relationship already enjoyed between the RFA and the Tukwila Fire
Department, as well as the service and professionalism the RFA provides to its community.
• The Kent RFA has been in operation since 2010 and has cleared many of the early organizational
challenges associated with the creation of a new governmental agency.
• Both the Tukwila Fire Department and Kent RFA participate in the King County Regional Training
Consortium,are both part of Zone 3, King County's organizational association of local response
providers, and support each other through mutual aid calls when needed.
• The Kent RFA is accredited by the Center for Public Safety Excellence Commission on Fire
Accreditation and provides a supplemental service that saves money and resources, called FD
Cares,for residents with chronic health issues and who historically rely heavily on 911 calls to
the Fire Department.
Annexation into the RFA provides fiscal stability for the provision of fire and emergency medical
services in the City of Tukwila because of the fire benefit charge(FBC,)a voter-approved tool that is
not available to cities,which must be reauthorized by the voters every six years.
• Funding for the Kent RFA includes a two part funding system:
• A property tax of up to$1.00 may be levied on the assessed value of property and used
for all day-to-day operations and capital needs of the fire department
• A FBC of up to 60%of the operating budget may be charged to properties based upon
improvements, risk and fire suppression needs and used for both operating and capital
expenses such as salaries,equipment,fuel and utilities.
• Because the FBC is a fee and not a tax,the 1%limit on annual property tax increases
does not apply to the FBC.
• A FBC is based on a formula that takes into account the type of structure, square footage,and
building use. For instance,a warehouse business storing combustible products pays a different
FBC than a single family home due to the time,effort, equipment and supplies needed to fight a
fire at the different locations.
• The City and RFA continue to explore the FBC formula, and no information is available at this
time as to how much the FBC would potentially cost a Tukwila property owner.
• The FBC must be approved by the voters every 6 years,which ensures that the RFA is
responsible with budgets.
The City is exploring the RFA option in order to ensure the long term fiscal health of Tukwila
• Annexing to the RFA would allow the City additional flexibility to make much-needed
investments in other areas of the City due to freed up property tax levy capacity of the City's
portion of property tax.
• Until the RFA committee process moves forward, it is too early to determine what the City
would do with any taxing authority offset by the annexation of fire service to the Kent RFA.
• Any decisions made on the additional revenue capacity and potential investments would be
done so through a public process that would allow the community to weigh in with feedback.
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The City of Tukwila is committed to an open,transparent process while exploring annexing into the
RFA and encourages participation in and feedback for this effort.
• A webpage is available on the City's website(tukwilawa.gov/fire committee)which includes
background on the committee, an FAQ and monthly committee packets.
• The City is using other communications vehicles to push out information on the RFA, including
the Hazelnut, City Pages in the Tukwila Reporter, E-Hazelnut, and TukTV on Comcast channel 21.
• Due to the potential impact on businesses,the City will also engage in a business-focused
outreach effort as well.
• A Speakers Bureau is available for any group and will be making presentations to all of the
interested City Boards and Commissions
Tactics
External Communications
In order to meet the City's commitment to open and transparent communications on this topic, it is
critical that a variety of communication vehicles be deployed with consistent messaging. In addition,
because of the potential impacts to businesses,the City will want to consider business-specific outreach
that may require additional resources. General external communications around the RFA will include:
• Tukwila Reporter—Inclusion in the Tukwila Reporter City Pages every two to three months (last
article was the March,2015 edition) updating readers on process, etc.
• City Website—Webpage specific to this topic already developed;committee packets to be
linked to as soon as they are ready.
• Social Media—To be used to promote events and/or opportunities for the public to specifically
weigh in (hearings, open houses, etc.).
• Flyers—In order to take advantage of the various public events occurring in Tukwila over the
spring and summer,the Communications Division will support Moira in the development of a
flyer with information on the potential annexation and committee process that can be
distributed to a number of audiences.
• E-Hazelnut—Key points of progress will be discussed every two to three months in the E-
Hazelnut(last inclusion was January, 2015).
• Tukwila Talk—Post on committee progress as feasible.
• City Administrator Report—The Report will include regular updates on the work of the
committee,specifically the Report that occurs just after each committee meeting so that Council
knows what occurred,etc.
• Council Update—Regular updates to the Council every two months on the progress of the
committee (last update April 13, 2015).
• Mailing to Businesses—As the city lacks organizations that have a broad outreach to the
business community,the City will have to go directly to the businesses in order to get the word
out about the potential annexation. This mailing will provide a comprehensive overview of the
issue and potential impacts, but will also be an invite to an opportunity to learn more about the
RFA.
• Community meetings—The City will host two community meetings as the work of the
Committee continues to progress. One will be held during the day with a business focus(though
all are welcome to both meetings) and one in the evening geared toward residents. An open-
house format with no set agenda but the opportunity to talk with staff and get questions
answered is highly recommended.
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116
• TukTV—Two to three key City staff will participate in a taping of Tukwila: Your Community,the
City's 30-minute interview style show highlighting key programs and individuals in the City. This
will be filmed in May and shown regularly on TukTV and made available online.
• Presentation Deck—A generic overview presentation of the issue, process and timeline will be
developed that can be given at various community gatherings(see below)and that will also be
narrated and put up on TukTV and the City's website.
• Roadshow—Using the presentation developed above, City staff will do a roadshow out in the
community to raise awareness of the RFA process. Examples of potential groups include:
• Planning Commission o Historical Society
• Rotaries o Parks Commission
Internal Communications
The City would like to ensure that all employees understand the potential issues and impacts of
annexing the fire department to the RFA. In order to accomplish this goal,the city will use the following
communication vehicles:
• The Grapevine—Progress on the RFA discussions to be published in June and October editions.
• City Administrator Report (CAR)—The Report will include regular updates on the work of the
committee, specifically the Report that occurs just after each committee meeting so that Council
knows what occurred, etc.
• All User Email—While an all user email was sent out in early 2015,the City needs to do this on a
semi-regular basis in order to keep the issue in front of employees. It is recommended others
are sent in May,August and October.
• RFA Brown bag lunches—give employees an opportunity to have their questions answered by
having brown bag lunches at various City locations where employees have a chance to sit down
and talk with staff and administration to learn more about an RFA,the Committee's progress
and to have their questions answered. This format could include a discussion with City staff who
are currently served by an RFA and what it meant for them personally.
Tukwila Fire Department Specific Outreach
While members of the Tukwila Fire Department will be reached via the general internal communications
effort, the City recognizes that additional communications tactics should be deployed within the
Department due to the nature of the potential impacts on this group. As such,the following additional
activities will occur:
• Email to the Department—Email from Chief Flores or Moira Bradshaw introducing the binders,
use of Training Tracker and other tactics to further inform the Department about the
deliberations.
• Steering Committee Binders at all Fire Stations—Regularly updated binders allows firefighters
the opportunity to review hard copies of meeting materials and minutes, increasing their access
to the work of the committee.
• Training Tracker—Meeting minutes shall be uploaded to the Department's Training Tracker to
ensure that members of the Department are well-versed in the work of the committee.
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Timeline
Date
Tactic
Task
Responsible
Notes
Ongoing
Website
Updated with committee
packets
Moira to forward
packet; Scott to post
Feb 3
Tukwila Reporter
Recruit members for Steering
Committee
Spring 2015
e- Hazelnut
Update community on RFA
investigation
April 8
Council Briefing
Updated Council on Steering
Committee formation and scope
Moira with support by
Vicky
May 8
Reporter
Article on the work of the
committee to date
Moira to draft;
Communications
support
June 5
All User Email
Update on the work of the
committee to date
Moira to draft;
Communications
support
David is sender
June 15
Council
presentation
Overview of the work of the
committee to date
Moira to draft;
Communications
support
June 19
Flyer
Develop flyer /leave behind for
use at events
Rachel to draft; Moira
to edit; Stacia to
design
June 19
TukTV
Tape an episode of Tukwila:
Your Community focused on the
RFA
Moira and Rachel to
plan
Crystal Sweet interviews Chiefs Schneider
and Flores or David Cline
June 19
Presentation deck
Generic presentation that can
be given to a wide variety of
groups
Moira and Rachel to
develop
June 19
Grapevine Article
Article on the work of the
committee to date
Rachel to draft; Moira
to review
June 29
Narrate deck
Up on TukTV and website;
translations if possible
Scott and Rachel
Work with the court to use translation
services
Page 5 of 9
Date
Tactic
Task
Responsible
Notes
June — August
Roadshow
Schedule and give presentations
to a variety of groups
Moira and team
Planning Commission, Parks Commission,
Library Board, Arts Commission, COBCAP,
Equity & Diversity, Human Services Advisory
Board, Historical Society, Duwamish
Southside Rotary, Southcenter Rotary,
Sustain Tukwila Pool, TIBAC; Lodging Tax
Advisory Committee.
June 25
E- Hazelnut
Article on the work of the
committee to date
Moira to draft;
Communications
support
July 15
Tukwila Talk
Article on the work of the
committee to date
Moira to draft;
Communications
support and post
July 15
City Administrator
Report
Article on the work of the
committee to date
Moira to draft;
Communications
support
August
City Administrator
Report
Article on the work of the
committee to date
Moira to draft;
Communications
support
August 4
National Night
Out
Distribute Flyers
•
August 14
Reporter
Article on the work of the
committee to date; announcing
upcoming meeting
Moira to draft;
Communications
support
Mid August
Council
presentation
Update
Moira to draft;
communications
support
September 1
Mailing to
businesses
Includes comprehensive
overview and invite to Sept 17
meeting
Moira to draft;
Communications to
design /support
Page 6 of 9
0
Date
Tactic
Task
Responsible
Notes
September 1
All user email
Update on the work of the
committee to date and
announcing the brown bag
lunches
Rachel to draft; Moira
to review
David to send
September 1
Insert in utility
bills
Update on the work of the
committee to date and
announcement of community
meeting
Rachel to draft; Moira
to review
Moira to work with Finance to ensure date,
space in the utility bills, etc.
Sept 6
Kid Mail
Information and notice of
community meeting sent out via
the school district
Rachel to coordinate
with District
September 9
Community
Meeting
@ Night, residential focus
Moira and Rachel to
plan
@ TCC
September 9
All user email
Reminder about the brown bag
lunch
Rachel to draft; Moira
to review
David to send
September 10
Brown Bag lunch
Allow employees to come in, ask
questions
Moira and Rachel to
plan
At 51— open to all employees
September 15
All user email
Reminder about the brown bag
lunch
Rachel to draft; Moira
to review
David to send
September 15
City Administrator
Report
Article on the work of the
committee to date
Moira to draft;
Communications
support
September 16
Brown Bag lunch
Allow employees to come in, ask
questions
Moira and Rachel to
plan
TCC
September 17
Community
Meeting
Business focused, during the day
Moira, Derek and
Rachel to plan
September 23
All user email
Reminder about the brown bag
lunch
Rachel to draft; Moira
to review
David to send
Page 7 of 9
Date
Tactic
Task
Responsible
Notes
September 24
Brown Bag lunch
Allow employees to come in, ask
questions
Moira and Rachel to
plan
At City Hall
September 28
E- Hazelnut
Article on the work of the
committee to date
Moira to draft;
Communications
support
Late September /early
October
Council
presentation
Overview of the work of the
committee to date
Moira to draft;
Communications
support
October 2
Grapevine Article
Article on the work of the
committee to date
Rachel to draft; Moira
to review
October
Tukwila Talk
Article on the work of the
committee to date
Moira to draft;
Communications
support and post
October 15
TukTV
Tape a second episode of
Tukwila: Your Community with
updates on the process
Moira and Rachel to
plan
October 15
City Administrator
Report
Article on the work of the
committee to date
Moira to draft;
Communications
support
October 15
All User Email
Update on the work of the
committee to date
Moira to draft;
Communications
support
David is sender
October
CAR Report
Article on the work of the
committee to date
Moira to draft;
Communications
support
Post - Council Action
All User Email
Discussion of Council's decision
and next steps
Moira to draft;
Communications
support
David is sender
November /December
E- Hazelnut
Article on the final decision
made by the Council
Moira to draft;
Communications
support
Page 8 of 9
Date
Tactic
Task
Responsible
Notes
November 15
City Administrator
Report
Article on the work of the
committee to date
Moira to draft;
Communications
support
December 15
Tukwila Talk
Discussion of Council's decision
and next steps
Rachel to draft; Moira
to review and post
December 15
Grapevine Article
Article on the final decision
made by the Council
Rachel to draft; Moira
to review
December 15
TukTV
Tape a third episode of Tukwila:
Your Community on the
Council's decision and next
steps
Moira and Rachel to
plan
Page 9 of 9
• city of TukW101a Jim Hla Berton, Mayor°
•
6200 Southcemter Boulevard
Tukwila,WA 98188-2544
The City of opportunity, the community of choice
TO: Mayor Haggerton
Councilmembers
FROM: David Cline, City Administrator
DATE: June 10, 2015
SUBJECT: Report for June 15, 2015 Regular Council Meeting
The City Administrator Report is meant to provide the Council, staff and community an update on the
activities of the City and on issues that concern Tukwila. Please let me know if you have any questions
or need additional information about any of the following items.
I. Intergovernmental Update
• WCMA/AWC Training: On June 3 the King County City Managers/Administrators group
partnered with Washington City/County Management Association (WCMA) and Association of
Washington Cities (AWC)to offer a training for City leadership. The training covered
Governance models and open government in Washington, Financial management,
Employment law and labor relations, Land use law and economic development, and Effective
Council/Manager Relations. City Administrator David Cline, Economic Development Liaison
Brandon Miles and Deputy Finance Director Vicky Carlsen attended the training.
• South King County Leadership Meeting: On June 3 Mayor Haggerton and City Administrator
David Cline attended a South King County Leadership Group meeting including South King
County Mayors and members of the Sound Transit Board that represent South King County.
King County Executive Dow Constantine attended the meeting to help facilitate greater
communication and an exchange of ideas regarding Sound Transit Leadership.
• Boeing Access Road Meeting: On June g Mayor Haggerton and Communications and
Government Relations Manager Rachel Bianchi participated in a meeting with businesses and
residents regarding the Boeing Access Road multimodal station. Sound Transit recently began
their public engagement process around ST3, which will be the package sent to the voters in
November of 2016. Currently both the commuter and light rail stations at Boeing Access Road
are on the draft list, and in order for them to stay on the final list, it will be imperative that
Sound Transit hears from Boeing Access Road supporters. As such and in partnership with
Sabey,the City has developed a toolkit for employers, employees and residents to easily
engage with the agency. A website has been developed where the toolkit will be able to be
easily shared with other interested stakeholders. The Council should feel free to share the
website:www.BoeingAccessRoadStation.org
• TIGER Grant Applications: On June 4 the City formally submitted its application for the
current round of TIGER funding. Like last year,the City requested $20,000,000 in TIGER funds
Phone.,206-433-1800 • Emait* Mayor@TukwRaWA.gov « Website:TukwiiaWkgov
123
City Administrator Report
June 10, 2015
Page 2
forthe Strander project to allow us to go underthe Union Pacific tracks and connect with
Renton's SW 27th Street. Based on the feedback received from US Department of
Transportation on last year's application, as well as the improvements we were able to make
on the FY 2015 application, we are hopeful that we will receive the grant. Decisions on TIGER
will be made in the fall, and we will know toward the end of the year as to whether we receive
any funding.
II. Community Events
• McMicken Canvass: City staff are currently conducting a house-by-house canvass of the
McMicken neighborhood. In the past two weeks almost loo homes have been visited.
Canvassing will continue through the end of June. Whereas final survey results will be available
laterthis summer, preliminary responses indicate that residents enjoy their neighborhood and
appreciate the personal outreach.
• Teen Summer Kick-off Festival: The Annual Teen Summer Kick-Off Festival will be held at
Foster High School Stadium on Wednesday, June 17 from noon—5:00 pm. The event is
organized like a block party for teens in grades 6-12. There will be music, a BBQ, 4 on 4
basketball, dodge ball, bouncers, and more.
• #Dreams Unlimited Project Performance: The Tukwila Arts Commission and 4Culture have
sponsored the #Dreams Unlimited Project,two professional artists have been working with
selected Foster High School students throughout the past four weeks. A final performance of
their work will culminate in an inspirational performance which will leave attendees feeling
unlimited in their potential. The performance will be held on Wednesday, June 17th at the
Foster Performing Arts Center, doors open at 5:30,the performance is FREE.
III. Staff Updates
Project Updates
• Tukwila International Boulevard (TIB)Comprehensive Plan Element: The Planning
Commission held a public hearing on the new TIB Element, made their revisions and forwarded
their recommended version to the City Council.
• Southcenter Plan Wins Smart Communities Award: The City of Tukwila was awarded a 2015
Governor's Smart Communities Award. Tukwila received the Smart ChoicesAward—
Implementation of a Comprehensive Plan for the Southcenter Sub-area Plan: fostering
development of a high-density, regionally-oriented, mixed use center including housing.
Commerce Director Brian Bonlender will present the city awards on behalf of Governor Inslee
at the Association of Washington Cities annual conference in Wenatchee.
• NW Arena Project: A public EIS Scoping meeting regarding the NW Arena project was held on
June 2 at the Tukwila Community Center. Approximately 15 members of the public attended
and voiced concerns about traffic, impacts on neighboring businesses and possible changes to
the Interurban Trail.
• 164th Street Community Meeting: On June 3 there was a 164th Street Community Meeting
with citizens from Tukwila and SeaTac. Representatives of the Tukwila Police Department,
Tukwila Code Enforcement and the SeaTac Police Department attended the event. This was a
Phone,206-433-1800 + Email: Mw ayor@TukwilaWA.gov • Website;TukwilaWA. ov
124
City Administrator Report
June 10, 2015
Page 3
follow up to a previous meeting with the neighborhood and Chris Partman gave a presentation
on Crime Prevention Training and Reporting.
• City Ice Cream Social: On June 4 Over zoo City employees attended the Employee
Recognition Ice Cream Social held at the Minkler Shops. Ice cream and other treats were
provided for public safety and public works employees that work different shifts and were
unable to attend.
• Interurban Ave S Update: Walsh Construction is preparing to switch traffic to the west side.
Most of the curb and gutter and storm drain has been placed on the east side from S 149th St
to Fort Dent Way along with the base layers of the new asphalt roadway. All work is now
expected to be completed by the end of the year.
Rhone,206-433-1800 + Email: Mw ayor@TukwilaWA.gov • Web site;T'ukwilaWkgov
125
126
Upcoming Meetings & Events
June 2015
15th (Monday) 16th (Tuesday) 17th(Wednesday) 18th (Thursday) 19th (Friday) 20th Saturda
➢ Transportation ➢ 8:nanee& Teen Summer ➢ Planning Duwamish Alive!
Cmte, Safety GuAe, Kickoff Festival! Commission, Volunteer event at
5:15 PM Cancelled Noon-4:30 PM Work Session the Duwamish Hill
(Foster (Foster High School on Housing Preserve
Conference football stadium) and 10:00 AM—1:00 PM
Room) Residential (3800 South 115
There will be Neighborhoods Street)
inflatables,music,
basketball Elements of
tournaments,BBQ, the Comp.
➢ City Council dunk tank and more Plan
Regular Mtg., for the teens in 6:30 PM
7:00 PM grades 6-12 to enjoy! (Rainier
(Council This is a free event. Conference
Chambers) Room,6300
Southcenter
➢ Park Commission, Blvd)
5:30 PM
(Community ➢ Tukwila
Center)
Historical
Society,
7:00 PM
(Tukwila
Heritage&
Cultural
Center, 14475
59`t'Ave S.)
22nd (Monday) 23rd (Tuesday) 24th(Wednesday) 25th (Thursday) 26th (Friday) 27tb (Saturday)
• Community ➢ Utilities Cmte, ➢ Planning Community Kitchen Tukwila Int'l.
Affairs& 5:30 PM Commission, Event Blvd.Action
Parks Cmte, (Foster Public Hearing 5:30—8:30 PM
Cmte's
5:30 PM Conference on Housing (Community Center) Trash Pickup Day
(Hazelnut Room) and Join Project Feast
Conference Residential and Tukwila Parks 9:00—10:00 AM
Room) Neighborhoods and Recreation for
Elements of an evening of
the Comp. interactive cooking. For location or
• City Council Plan Free. Pre-
Committee of 6:30 PM registration is information contact
the Whole (Council required, Sharon Mann
206-200-3616
Mtg., Chambers) call 206-768-2822.
7:00 PM
(Council
Chambers)
C.O.W.to be
immediately
followed by a
Special Mtg
➢Arts Commission: 1st Tues.,5:00 PM,Tukwila Community Center. Contact Stephanie Gardner at 206-767-2342.
➢Civil Service Commission: 1st Mon.,5:00 PM,Hazelnut Conf.Room. Contact Kim Gilman at 206-431-2187.
➢Community Affairs&Parks Committee: 2nd&4th Mon.,5:30 PM,Hazelnut Conf.
➢COPCAB(Community Oriented Policing Citizens Adv.Board): 2nd Thurs.,6:30 PM,Duwamish Conference Room.
Contact Chris Partman at 206-431-2197.
➢Equity&Diversity Commission: 1st Thurs.,5:15 PM,Hazelnut Conf.Room. Contact Joyce Trantina at 206-433-1868.
➢Finance&Safety Committee: 1st&3rd Tues.,5:30 PM,Hazelnut Conf.Room. Meeting cancelled
➢Library Advisory Board: 1st Tues.,7:00 PM,Community Center. Contact Tracy Gallaway at 206-767-2305.
➢Park Commission: 3rd Wed.,5:30 PM,Community Center. Contact Dave Johnson at 206-767-2308.
➢Planning Commission/Board of Architectural Review: 4'"Thurs.,6:30 PM,Council Chambers at City Hall. Contact Wynetta
Bivens at 206-431-3670
•Transportation Committee: 1 st&3rd Mon.,5:15 PM,Foster Conf.Room (A)42 d Ave S/Allentown Roadside Barriers Project
Status Update. (B)2015 Overlay and Repair Program Award Construction Bid. (C)Americans with Disabilities Act(ADA)
Transition Plan Consultation Selection and Agreement. (D)Transit Network Plan Update Consultation Selection and Agreement.
•Tukwila Historical Society: 3rd Thurs.,7:00 PM,Tukwila Heritage&Cultural Center,14475 59's Avenue S.
Contact Louise Jones-Brown at 206-244-4478.
➢Tukwila Int'l.Blvd.Action Cmte: 2nd Tues.,7:00 PM,Valley View Sewer District. Contact Chief Villa at 206-433-1815.
➢Utilities Committee: 2nd&4th Tues.,5:30 PM,Foster Conf.Room 127
Tentative Agenda Schedule
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June 1 8 15 22
See agenda packet Special Issues:
cover sheet for this -Facilities Plan
week's agenda Phase 4.
(June 15 2015 -Discussion and
Regular Meeting). consensus on Sound
Cities Association
Public Issues
Committee(SCA
PIC)Items.
Committee of the
Whole meeting to be
followed by Special
Meeting.
July 6 13 20 27
Special Presentations: Appointments/ Special Issues:
Briefing on the"Best Proclamations: �-Review and update
Start for Kids" A proclamation for of two of Tukwila's
Initiative. National Night Out. Comprehensive
Plan Elements:
Tukwila
Appointments/ International
Proclamations: Boulevard,and
A proclamation for Housing nd
Parks and Recreation g
Residential
Month. Neighborhoods.
The Plan
Introduction,
Vision,Glossary
and Land Use Map
legend.
-Discussion and
consensus on Sound
Cities Association
Public Issues
Committee(SCA
PIC)Items.
128