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Home My WebLink AboutReg 2015-06-15 Item 4D - Contract Supplement #1 - Interurban Avenue South (South 143rd to Fort Dent Way) Construction Management with Anchor QEA for $463,928 COUNCIL AGENDA SYNOPSIS ----------------------------------Initials--------------------------------- ITEM.NO. Mee tin Date Pre aced by Ma is review Council reviem, 06/15/15 BG 4. D. ITEM INFORMATION STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 06/15/15 AGENDA ITEM TI'i'LI? Interurban Ave S Construction Management Supplemental Agreement with Anchor QEA CATEGORY ❑ Discussion N Motion ❑ Resolution ❑ Ordinance ❑Bid Award ❑ Public Hearing ❑ Other Mt g Date Mtg Date 06115115 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ❑Finance ❑Fire ❑ IT ❑P&'R ❑ Police ❑PW' SPONSOR'S Contract No. 14-066 with Anchor QEA provides construction management for the SUMMARY Interurban Ave S Project. Due to construction difficulties with the retaining wall and stormwater vault, the project has been delayed and Anchor will need to continue to provide construction management services through December 2015. Contingency of$1,139,675.00 will cover Anchor's Supplemental Agreement No. 1. Council is being asked to approve Anchor's Supplement No. 1 to Contract No. 14-066 in the amount of$463,928.00. REVIEWED BY F] COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑Transportation Cmte ®Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑Planning Comm. DATE: 06/01/15 COMMITTEE CHAIR: JOE DUFFIE RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $463,928.00 $10,499,201.39 $0.00 Fund Source: 104 ARTERIAL STREET FUND(PAGE 14, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 06/15/15 MTG. DATE ATTACHMENTS 06/15/15 Informational Memorandum dated 05/29/15 Anchor QEA Supplement Agreement No. 1 to Contract No. 14-066 Minutes from the Transportation Committee meeting of 06/01/15 23 24 City of Tukwila Jim Haggerton, Mayor ••= INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee ��..(( FROM: Bob Giberson, Public Works Directorl� BY: Michael Ronda,Construction Project Manager DATE: May 29,2015 SUBJECT: Interurban Avenue South (S 143rd St to Fort Dent Way) Project No.90310402,Contract No. 14-066 CM Consultant Supplement#1 with Anchor QEA ISSUE Execute a contract supplement with Anchor QEA (Anchor) in the amount of$463,928.00 to perform continued construction management(CM) services through the end of 2015 for the Interurban Ave S street improvement project. BACKGROUND Construction has been underway on Interurban Ave S from S 143rd St to Fort Dent Way since July 2014. Difficulties encountered in construction of two of the major project features(the retaining wall near Fort Dent Way and the large stormwater detention vault near S 149th St) have delayed construction progress and we now believe the original scheduled physical completion date of October 14,2015 will need to be extended to sometime near the end of the year. DISCUSSION Anchor has provided the attached contract supplement and fee estimate to continue to perform construction management services through the end of 2015.The negotiations for this supplement anticipate a shift in consultant personnel to better position the team for an extended construction contract. We will work diligently with our contractor to complete the project within this new timeframe. FINANCIAL IMPACT Contracts Awarded Budget Construction Contract $7,597,833.39 $8,737,508.39 Remaining 15%Construction Contingency 675,747.00 Anchor QEA Construction Management 1,078,720.00 1,666,693.00 Anchor QEA CM Supplement#1 463,928.00 KPG On-Call Construction Support Sup No. 2 357,973.00 Tukwila Staff, Field Office Expenses, WSDOT 225,000.00 Potential Utility Conflicts 100,000.00 Storm Quality Retrofit Budget(CIP page 83) 95,000.00 Totals $10,499,201.39 $10,499,201.39 RECOMMENDATION Council is being asked to approve the construction management contract supplement with Anchor QEA in the amount of $463,928.00 for the Interurban Ave S Project and consider this item on the Consent Agenda of the June 15, 2015 Regular Meeting. Attachment: Anchor QEA Contract Supplement#1 with Exhibit A W:\PW Eng\PROJECTS\+-RW&RS Projects\Interurban Ave S(90310402)\Consultant Selection\Info Memo CM Anchor Supplement#105-29-15 gl-MER.docx 25 26 � Washington State VI/ Department of Transportation Supplemental Agreement Organization and Address Anchor QEA, LLC Number One 720 Olive Way, Suite 1900 Original Agreement Number STPUL-1045 (007) Seattle, WA 98101 Phone: (206) 287-9130 Project Number 90310402 Execution Date Completion Date June 6, 2014 December 31, 2015 Project Title Interurban Avenue South New Maximum Amount Payable Improvements $ $1,542,648.00 Description of Work provide Construction Management Services for roadway improvements from S. 143rd Street to Fort Dent Way, including walls, storm drainage,illumination, landscaping, paving, and pedestrian facilities. The Local Agency of City of Tukwila desires to supplement the agreement entered into with Anchor QEA LLC and executed on June 6, 2014 and identified as Agreement No. 14-066 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: I Section 1, SCOPE OF WORK, is hereby changed to read: Expansion of level of services and time allocation for staff as identified in the original agreement scope of work. I I Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: December 31 2015 III Section V, PAYMENT, shall be amended as follows: Increase maximum amount payable from$1,078,720.00 to $1,542,648.00. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: ,�t-�' ,'� �� By: r onsultant Signature Approving Authority Signature 14Y,\ DOT Form 140-063 EF Date Revised 9/2005 27 Supplement 1 Exhibit A Consultant Fee Determination—Summary Sheet (Cost Plus Fixed Fee) Project: Interurban Avenue South—S. 143rd Street to Fort Dent Way Direct Salary Cost(DSC): Classification Man Hours Rate = Cost Principal—Construction Manager 352 X $87.00* $30,624.00 Resident Engineer 927 X $48.00 $44,496.00 Senior Staff— Lead Inspector 614 X $39.00 $23,946.00 Office Engineer 144 X $27.00 $3,880.00 Environmental Monitor(Permitting) 197 X $32.00 $6,304.00 Inspector-Specialty 1,686 X $27.50 $46,365.00 Project Coordinator/Administration 110 X $25.00 $2,750.00 *Rate capped at$87.00 for this contract Total DSC = $158,365.00 Overhead (OH Cost including Salary Additives): OH Rate x DSC of 160.94 %x $158,365.00 $254,873.00 Fixed Fee (FF): FF Rate x DSC of 25.00 %x $158,365.00 $39,591.00 Sub-Total Labor: $452,829.00 Reimbursables: Mileage $4,800.00 Copier/Copies $2,100.00 Misc.Supplies and Equipment $324.00 Lab Fees $3,875.00 Subtotal (Supplement 1): $463,928.00 Grand Total (Original +Supplement 1): $1,542,648.00 Prepared by: Ed Berschinski Date: 4/21/2015 28 Transportation Committee Minutes June 1, 2015-Page 2 C. Supplemental Agreement: Interurban Avenue South (South 143 d Street to Fort Dent Way) Staff is seeking Council approval of Supplemental Agreement No 1 with Anchor QEA in the amount of $463,928.00 for continued construction management services for the Interurban Avenue South (South 143 Street to Fort Dent Way) Project. Construction on this project has been underway since July 2014 and significant delays have occurred due to geotechnical information regarding two major project features: the retaining wall near Fort Dent Way and the stormwater detention vault near South 149th Street. The original completion date of October 14, 2015 will likely need to be extended to near the year's end. This supplement would cover the cost of construction management services by Anchor through the end of 2015 and brings the project total to $10,499,201.39. UNANIMOUS APPROVAL. FORWARD TO JUNE 15, 2015 REGULAR CONSENT AGENDA. D. Resolution: Six-Year Transportation Improvement Program (2016-2021) Staff is seeking Council approval of a resolution that would adopt the annual update of the Six-Year Transportation Improvement Program (TIP) for 2016-2021. The TIP, updated annually as required by the RCW, is a compilation of transportation projects planned within the next six years that are deemed regionally significant or that have grant funding awarded or expected. Projects must be included in the TIP to be eligible for certain grant funding. Committee members and staff reviewed the list of projects. Several projects were deleted from the 2016 TIP due to their completion or because they are no longer deemed necessary-The Committee requested that staff include a table of projects that includes a brief description and reason for omission, if applicable, in the information that is provided to the Committee of the Whole. UNANIMOUS APPROVAL. FORWARD TO JUNE 8, 2015 COMMITTEE OF THE WHOLE, INCLUDING PUBLIC HEARING. E. Supplemental Agreement: Tukwila Urban Center Transit Center Staff is seeking Council approval of Supplemental Agreement No. 2 to Contract No. 13-199 in the amount of $33,962.66 with AECOM Technical Services for the TUC Transit Center, Andover Park West Street, and Water Improvement Projects. The TUC Transit Center project was completed on April 3, 2015 and included a substantial number of unexpected utility conflicts, design changes, and delays. This supplement will allow AECOM to finalize the project close-out. There is sufficient balance in the project's budget contingency balance to cover this cost. UNANIMOUS APPROVAL. FORWARD TO JUNE 15, 2015 REGULAR CONSENT AGENDA. III. SCATBd Councilmember Hougardy highlighted the "Stuck in Traffic" report from the May 19, 2015 SCATBd agenda. IV. MISCELLANEOUS Meeting adjourned at 6:10 p.m. Next meeting: Monday, June 15, 2015 Committee Chair Approval Min-s-by GL 29