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Home My WebLink AboutReg 2015-06-15 Item 4E - Contract Supplement #2 - Tukwila Urban Center-Transit Center / Andover Park West Street and Water Construction Management with AECOM Technical Services for $33,962.66 COUNCIL AGENDA SYNOPSIS ----------------------------------Initials--------------------------------- ITEM NO. Meetin Date Prepared by Ma or's review Council review 06/15/15 BG. 4. E. ITEM INFORMATION STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 06/15/15 AGENDA ITEM TITLE Tukwila Urban Center-Transit Center and Andover Park West Projects Construction Management Supplemental Agreement with AECOM CATEGORY ❑ Discussion ®Motion ❑ Resolution ❑ Ordinance ❑Bid Award ❑ Public Hearing ❑ Other Mtg Date Mtg Date 06115115 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑ Council ❑Mayor ❑HR ❑ DCD ❑Finance ❑Fire ❑IT ❑P&R ❑ Police ® PW SPONSOR'S Contract No. 13-199 with AECOM Technical Services provided construction management SUMMARY for the TUC Transit Center and Andover Park W Street and Water Improvements. Due to various issues,the project has been delayed and AECOM will need to continue to provide CM services through September 2015 in order to close out the project. Contingency of $905,626.00 will cover AECOM's Supplemental Agreement No. 2. Council is being asked to approve AECOM's Supplement No. 2 to Contract No. 13-199 in the amount of$33,962.66. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ®Transportation Cmte ❑Utilities Cmte ❑Arts Comm. ❑Parks Comm. ❑Planning Comm. DATE: 06/01/15 COMMITTEE CHAIR: JOE DUFFIE RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $33,962.66 $905,626.00 $0.00 Fund Source: 104 ARTERIAL STREETS(PAGE 16&17, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 06/15/15 MTG. DATE ATTACHMENTS 06/15/15 Informational Memorandum dated 05/29/15 AECOM Supplement Agreement No. 2 to Contract No. 13-199 Minutes from the Transportation Committee meeting of 06/01/15 31 32 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director BY: Peter Lau, Senior Program Manager DATE: May 29, 2015 SUBJECT: TUC Transit Center Project; Andover Park West Street and Water Projects Project Numbers 90610402,98810404 and 99840105, Contract No. 13-199 Supplemental Agreement No. 2 with AECOM Technical Services ISSUE Approve Supplemental Agreement No. 2 for the construction management (CM) contract with AECOM Technical Services (AECOM) in the amount of$33,962.66 for the Tukwila Urban Center(TUC) Transit Center, Andover Park West Street, and Water Improvement Projects (Transit Center Project). BACKGROUND A CM contract and Supplemental Agreement No. 1 with AECOM were previously executed to provide CM assistance for full-time field engineering, inspections, documentation compliance support, and on-call specialty support. DISCUSSION With a substantial number of unexpected underground utility conflicts, design changes, and delays from the contractor, sub-contractors and material suppliers, the Transit Center Project was physically completed on April 3, 2015. Contract Supplement No. 2 for$33,962.66 will allow AECOM to finalize the project close-out documentation, process remaining change orders, and provide the record drawings based upon the contractor's red-line mark-up drawings. FINANCIAL IMPACT The 15%construction contingency was$905,626.00 and there is currently a remaining balance of $464,716.59 that will adequately pay for AECOM's Supplement No. 2 in the amount of$33,962.66. This will leave a remaining contingency of$430,753.93. RECOMMENDATION Council is being asked to approve the construction management Supplemental Agreement No. 2 with AECOM Technical Services to Contract No. 13-199 in the amount of$33,962.66 and consider this item on the Consent Agenda at the June 15, 2015 Regular Meeting. Attachments: AECOM Supplemental Agreement No.2 to Contract No.13-199 WAPW Eng\PROJECTS\A-RW&RS Projects\Transit Center(90610402)\Construction-City use only\CM Consultant Selection\Info Memo for AECOM CM Supplement k2,2,5-12.15-sb.doc 33 34 A w7AIP Traces Supplemental Agreement Organization and Address Number No. 2 AECOM Technical Services 710 Fifth Avenue, Suite 1000 Original Agreement Number Seattle, WA 98004 13-199 C Phone: 206.624.9349 Project Number Execution Date Completion Date 90610402 12/5/2013 1 9/30/2015 Project Title New Maximum Amount Payable Tukwila Urban Transit Center $ 933,403.01 Description of Work Construction Management Services The Local Agency of City of Tukwila desires to supplement the agreement entered into with AECOM Technical Services and executed on 12/5/2013 and identified as Agreement No. 13-199 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: I Section 1, SCOPE OF WORK, is hereby changed to read: finalize close-nut documentation and current change.orders; provide CARD as-hunts based upon contractor red- lines, approved chance orders and field directives I I Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the numbg q��aI gar days for completion of the work to read: Extend time of contract to / 1 III Section V, PAYMENT, shall be amended as follows: Total Value is X33 69 66 which inchides an increase to fixed fee value of�3 070 46 as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: Rich 7 By: t CAultant Signature Approving Authority Signature DOT Form 140-063 EF Date Revised 9/2005 35 Exhibit A A, COM City of Tukwila -Tukwila Transit Center Budget Summary-Supplement No.2 AECOM Labor-Home Office Employee Classification Hours Rate* Cost Mike Horton PM/QC 8.00 $ 73.88 $591.03 Lloyd Brown CADD Tech 80.00 $ 34.93 $2,794.40 88.00 $3,385.43 Total DSC $3,385.43 Overhead(OH Cost--Including Salary Additives): OH Rate x DSC of 156.22% x $3,385.43 $5,288.72 Fee Fee Rate x DSC of 29.85% x $3,385.43 $1,010.55 Labor Subtotal-Home Office $9,684.70 AECOM Labor-Field Office Employee Classification Hours Rate* Cost Jim Fillis RE 24.00 $ 84.89 $2,037.36 Janet Lee ARE 84.00 $ 45.40 $3,813.60 Leroy Clark Field Lead 8.00 $ 49.91 $399.28 Jamie Shinsato Documentation 24.00 $ 27.11 $650.64 Jesse Rogers Arch.Finishes $0.00 140.00 $6,900.88 Total DSC $6,900.88 Overhead(OH Cost--Including Salary Additives): OH Rate x DSC of 122.43% x $6,900.88 $8,448.75 Fee: Fee Rate x DSC of 29.85% x $6,900.88 $2,059.91 Labor Subtotal-Field Office $17,409.54 Labor Subtotal *Actual 2015 billing rates $27,094.24 Reimbursable Cost Vehicles-Remaining Rental and Fuel(Jan-Apr) $ 4,000.00 Expenses $ - $4,000.00 Subconsultant Cost Materials Testing -Final Otto Rosenau Invoice(12/23/2014) $2,868.42 Surveying $0.00 $2,868.42 Total $33,962.66 36 List of Remaining items for Tukwila: Janet Jaime Jim Mike Leroy Lloyd Final As-builts(added Scope) 4 4 8 80 Receive and Review Remaining Certified Payrolls 8 Receive remaining Affidavits 8 Missing materials certifications,warranties,and other documentation (have a list—need the paperwork) 4 Remaining Force Account for project(miscellaneous from punchlist and Property Resto ration) PE#16 24 ADA ramp report(all info already collected—just need to place on plans and make report for MEF items) 4 Document Filing—print out all missing hard copies,Transfer remaining electrical to City files 8 24 Change Orders—#16,#17,#18 16 12 Internal Document QC review 4 2 4 1AECOM Invoice contract management 61 41 1 Totalsl 84� 241 241 81 81 8 37 38 Transportation Committee Minutes June 1, 2015-Page 2 C. Supplemental Agreement: Interurban Avenue South (South 143rd Street to Fort Dent Way) Staff is seeking Council approval of Supplemental Agreement No 1 with Anchor QEA in the amount of $463,928.00 for continued construction management services for the Interurban Avenue South (South 143 Street to Fort Dent Way) Project. Construction on this project has been underway since July 2014 and significant delays have occurred due to geotechnical information regarding two major project features: the retaining wall near Fort Dent Way and the stormwater detention vault near South 1491h Street. The original completion date of October 14, 2015 will likely need to be extended to near the year's end. This supplement would cover the cost of construction management services by Anchor through the end of 2015 and brings the project total to $10,499,201.39. UNANIMOUS APPROVAL. FORWARD TO JUNE 15, 2015 REGULAR CONSENT AGENDA. D. Resolution: Six-Year Transportation Improvement Program (2016-2021) Staff is seeking Council approval of a resolution that would adopt the annual update of the Six-Year Transportation Improvement Program (TIP) for 2016-2021. The TIP, updated annually as required by the RCW, is a compilation of transportation projects planned within the next six years that are deemed regionally significant or that have grant funding awarded or expected. Projects must be included in the TIP to be eligible for certain grant funding. Committee members and staff reviewed the list of projects. Several projects were deleted from the 2016 TIP due to their completion or because they are no longer deemed necessary-The Committee requested that staff include a table of projects that includes a brief description and reason for omission, if applicable, in the information that is provided to the Committee of the Whole. UNANIMOUS APPROVAL. FORWARD TO JUNE 8, 2015 COMMITTEE OF THE WHOLE, INCLUDING PUBLIC HEARING. E. Supplemental Agreement: Tukwila Urban Center Transit Center Staff is seeking Council approval of Supplemental Agreement No. 2 to Contract No. 13-199 in the amount of $33,962.66 with AECOM Technical Services for the TUC Transit Center, Andover Park West Street, and Water Improvement Projects. The TUC Transit Center project was completed on April 3, 2015 and included a substantial number of unexpected utility conflicts, design changes, and delays. This supplement will allow AECOM to finalize the project close-out. There is sufficient balance in the project's budget contingency balance to cover this cost. UNANIMOUS APPROVAL. FORWARD TO JUNE 15, 2015 REGULAR CONSENT AGENDA. III. SCATBd Councilmember Hougardy highlighted the "Stuck in Traffic" report from the May 19, 2015 SCATBd agenda. IV. MISCELLANEOUS Meeting adjourned at 6:10 p.m. Next meeting: Monday, June 15, 2015 Committee Chair Approval Min #es by GL 39