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HomeMy WebLinkAboutSpecial 2015-06-22 Item 2E - Agreement - Transit Network Plan with Nelson/Nygaard for $75,303COUNCIL AGENDA SYNOPSIS --- ---- --------------------- - - - - -- Initials Meeting Date Pre ared b y Ma or's review Council review 06/22/15 BG ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PIW SPONSOR'S This contract is to prepare Tukwila's Transit Network Plan Update. The most recent update SUMMARY in 2012 of the Transportation Element of the Comprehensive Plan did not include an update to the Transit Network Plan. Puget Sound Regional Council strongly suggested the City update the Transit Network Plan to serve as a guiding document for policy direction when working with the transit agencies. Council is being asked to approve the contract with Nelson/Nygaard in the amount of $75,303.00. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ® Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 06 /15/15 COMMITTEE CHAIR: JOE DUFFIE RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to C.O.W. & Special Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $75,303.00 $100,000.00 $0.00 Fund Source: 104 ARTERIAL STREETS (PAGE 23, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 06/22/15 ITEM INFORMATION ITEMNO. 3.C. & Spec 2.E. W STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 06/22115 AGENDA ITEM TITLE Transit Network Plan Update Consultant Agreement with Nelson /Nygaard CATEGORY ❑ Discussion Mtg Date ® Motion Mtg Date 06122115 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PIW SPONSOR'S This contract is to prepare Tukwila's Transit Network Plan Update. The most recent update SUMMARY in 2012 of the Transportation Element of the Comprehensive Plan did not include an update to the Transit Network Plan. Puget Sound Regional Council strongly suggested the City update the Transit Network Plan to serve as a guiding document for policy direction when working with the transit agencies. Council is being asked to approve the contract with Nelson/Nygaard in the amount of $75,303.00. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ® Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 06 /15/15 COMMITTEE CHAIR: JOE DUFFIE RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to C.O.W. & Special Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $75,303.00 $100,000.00 $0.00 Fund Source: 104 ARTERIAL STREETS (PAGE 23, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 06/22/15 MTG. DATE ATTACHMENTS 06/22/15 Informational Memorandum dated 06/12/15 Page 23, 2015 CIP Consultant Agreement, Scope of Work, and Fee Minutes from the Transportation Committee meeting of 06/15/15 W FIE City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Transportation Committee Mayor Haggerton FROM: Bob Giberson, Public Works Director BY: Cyndy Knighton, Senior Program Manager DATE: June 12, 2015 SUBJECT: Transit Network Plan Update Project No. 91510409 Consultant Selection and Design Agreement ISSUE Approve consultant selection and agreement for the Transit Network Plan Update. BACKGROUND In 2005, the City adopted its first Transit Network Plan as part of the larger update to the Transportation Element Update. The Transit Network Plan has served as a guiding document for Tukwila in implementing projects such as the Tukwila Urban Center Transit Center on Andover Park West, as well as providing background material and policy direction when working with the transit agencies. The most recent update to the Transportation Element in 2012 did not include an update to the Transit Network Plan. Tukwila was not required by state law to update the Transit Network Plan but Puget Sound Regional Council (PSRC) staff reviewing the Transportation Element strongly suggested that the City consider updating it. DISCUSSION From the suggestions made by PSRC during the certification review of the Transportation Element, as well as an ongoing need to have current data, vision, and policy direction on public transit within the City limits, an update to the Transit Network Plan was included in the 2015- 2015 Budget. Thomas Wittman, currently a Principal at Nelson /Nygaard, was the primary author of the original 2005 Transit Network Plan during his tenure at Perteet Engineering. Mr. Wittmann is uniquely qualified to continue his original work as his expertise blends transit planning, transit operations, and transportation engineering. FISCAL IMPACT There is $100,000 budgeted in 2015 for the Transit Network Plan under the Transportation Element of the Comprehensive Plan (page 23, 2015 CIP). The $75,030 fee from Nelson /Nygaard is considered reasonable for the scope of work included. RECOMMENDATION Council is being asked to approve the contract with Nelson /Nygaard in the amount of $75,303.00 for the Transit Network Plan Update and consider this item at the June 22, 2015 Committee of the Whole Meeting and then on the Consent Agenda at the subsequent Special Meeting that same night. Attachments: Page 23, 2015 CIP Consultant Agreement W: \PW Eng \PROJECTS\A- RW & RS Projects \Transit Network Plan Update (91510409) \INFO MEMO - Consultant Selection and Award 06 -12 -15 gl.docx 41 42 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: Transportation Element of Comprehensive Plan Project No. Varies DESCRIPTION: Update Transportation Element of the Comprehensive Plan to include updated traffic model and street network plan. JUSTIFICATION: Growth Management Act transportation concurrency and traffic impact mitigations need updated traffic and capital planning. Adoption by 2012 required by Community Trade and Economic Development (CTED). STATUS: Update every 8 years. Transportation Element will be coordinated with updates to Comprehensive Plan by the Department of Community Development. Next update is scheduled for 2021. MAINT.IMPACT: None. COMMENT: An update to the Transit Plan as a portion of the Transportation Element of the Comp Plan is scheduled for 2015 and Tukwila South traffic impact mitigation is scheduled for 2016. FINANCIAL Through Estimated (in S000's) 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES Design 425 100 50 600 1,175 Land (R/W) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 425 0 100 50 1 0 1 0 1 0 0 600 1 1,175 FUND SOURCES Awarded Grant 70 70 Proposed Grant 0 Mitigation 0 Impact Fees 0 City Oper. Revenue 355 0 100 50 0 0 0 0 600 1,105 TOTAL SOURCES 425 0 100 50 0 0 0 0 600 1,175 2015 - 2020 Capital Improvement Program 23 43 City of Tukwila Contract Number: 6200 Southcenter Boulevard, Tukwila WA 98188 CONSULTANT AGREEMENT FOR TRANSIT PLANNING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City ", and Nelson/Nygaard Consulting Associates, hereinafter referred to as "the Consultant ", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform transit planning services in connection with the project titled Transit Network Plan Update. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending March 31, 2016, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than March 31, 2016 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $75,030.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 45 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: CA revised : 1 -2013 M. 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Page 2 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self- insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. CA revised : 1 -2013 Page 3 L"A 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non - Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. CA revised: 1 -2013 Ml Page 4 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. DATED this day of , 20 CITY OF TUKWILA CONSULTANT Mayor, Jim Haggerton Attest /Authenticated: City Clerk, Christy O'Flaherty CA revised: 1 -2013 Printed Name: Title: Approved as to Form: Office of the City Attorney Page 5 i 50 Exhibit A City of Tukwila Tukwila Transit Plan Scope of Work Submitted by 1.1 Kickoff Meeting Nelson \Nygaa 1402 Third Ave 206 - 357 -7521 NELSON rd Consulting Associates rar � nue, Suite 1200, Seattle, WA 98101 f r N Y G A A R D CONTACT: The project will be initiated with a meeting including appropriate Nelson \Nygaard and City staff. The purposes of this kickoff meeting are to: • Discuss the scope of work and schedule to identify expectations • Identify and discuss desired outcomes of the project • Identify and discuss all major issues that should be addressed • Discuss the outreach process • Discuss documents to be reviewed • Discuss data availability and data collection approach • Clarify roles, responsibilities, and procedures A draft agenda will be submitted to City staff for review and revision prior to the meeting and meeting notes will be recorded. We will also provide a meeting summary. DELIVERABLES: Draft Agenda Meeting Summary 1.2 Ongoing Administration At Nelson \Nygaard we believe in proactive project management. In line with this, we will organize regular calls to discuss project status, critical -path issues, next steps, and timelines. Nelson \Nygaard will also provide monthly progress reports including a summary of all work completed during the month, in- progress and upcoming tasks /next steps, invoices, and remaining budget. All deliverables will be reviewed by Project Manager Thomas Wittmann and by Nelson \Nygaard copy editors prior to submittal. Nelson \Nygaard will, using its quality assurance /quality control standards, ensure that all deliverables are factually accurate, carefully detailed, well - written and illustrated, and responsive to the needs of the City. 51 Tho mas Wittmann TITLE: Principal EMAIL: twittma nn @nelsonnygaard.com The project will be initiated with a meeting including appropriate Nelson \Nygaard and City staff. The purposes of this kickoff meeting are to: • Discuss the scope of work and schedule to identify expectations • Identify and discuss desired outcomes of the project • Identify and discuss all major issues that should be addressed • Discuss the outreach process • Discuss documents to be reviewed • Discuss data availability and data collection approach • Clarify roles, responsibilities, and procedures A draft agenda will be submitted to City staff for review and revision prior to the meeting and meeting notes will be recorded. We will also provide a meeting summary. DELIVERABLES: Draft Agenda Meeting Summary 1.2 Ongoing Administration At Nelson \Nygaard we believe in proactive project management. In line with this, we will organize regular calls to discuss project status, critical -path issues, next steps, and timelines. Nelson \Nygaard will also provide monthly progress reports including a summary of all work completed during the month, in- progress and upcoming tasks /next steps, invoices, and remaining budget. All deliverables will be reviewed by Project Manager Thomas Wittmann and by Nelson \Nygaard copy editors prior to submittal. Nelson \Nygaard will, using its quality assurance /quality control standards, ensure that all deliverables are factually accurate, carefully detailed, well - written and illustrated, and responsive to the needs of the City. 51 Exhibit A DELIVERABLES: Phone Meeting Minutes Monthly Invoices Monthly Progress Reports 2.1 Stakeholder and Community Outreach There are multiple reasons to conduct stakeholder outreach: to better understand community perceptions, priorities, and needs and to build interest in and support for the planning process. Stakeholder interviews can increase the sense of "ownership" or "buy -in" for final recommendations. As part of this task, interviews will be conducted with key stakeholders, possibly including members of local organizations such as the Chamber of Commerce, public agency staff at the Mayor's Office, City of Tukwila, King County, Sound Transit, and other agencies as appropriate. Because of the need to understand both Sound Transit and King County Metro's long -range processes, multiple meetings with both transit agencies are anticipated. Additional community outreach will be designed to both circulate information about the project through local media outlets such as the Hazelnut Newsletter and TukTV and to gather feedback from stakeholders. In additional to online outreach efforts (Task 2.2) the community outreach task assumes one public meeting as well as 1 -3 "pop -up" workshops as described below. Storefront Workshoos or POD-Up Open Houses Because "traditional" community meetings are not always well attended, we will explore the possibility of hosting pop -up "open houses" or storefront workshops. This approach allows us to take the project to the streets, setting up an open house along a heavily- traveled transit route or near a major transit destination, for example Tukwila Station. Various groups and individuals would have the opportunity to come by throughout our stay to examine progress, comment on the existing conditions maps or recommendations, and provide other forms of input. This open approach helps to galvanize support and raise awareness of the planning process. Comment cards or a short in- person survey can be used to document feedback. Traditional Public Workshop Although this type of workshop does not work for everyone, we could schedule an evening session that includes a formal presentation and small -group activities. We would facilitate the workshop in a manner that is both informative and interactive, taking a big - picture approach that asks for feedback about general locations and routes as opposed to detailed design. DELIVERABLES: Stakeholder Interview Scripts, Public Outreach Materials 52 Exhibit A 2.2 Build Your Own System Web Survey Nelson \Nygaard developed an interactive "Build -A- System" tool that incorporates technical data into a web -based planning model that allows users to "design their own transit system" given a set level of resources (usually a financial limitation). As participants develop their system, they can see real benefits in terms of ridership, travel time, or environmental benefits in real -time. This tool brings value because it allows users to understand the tradeoffs associated with transit service planning and benefits associated with transit resource allocation. Nelson /Nygaard has used this tool to help users understand transit planning tradeoffs. The results have allowed for a prioritization of service, capital investments, as well as complementary non -auto transportation improvements. We will supplement the Build Your Own System website with additional web -based survey questions. The survey will consist of up to 20 questions requiring simple "yes /no" and multiple choices when possible, plus a selected number of open -ended responses that enable respondents to provide the full picture of their opinions, interests, travel patterns, and preferences. The purpose of the survey is to allow both current and non - transit users to provide input about the types of changes that would be needed to make them more likely to ride in the future. After draft recommendations have been developed, a summary of the process, the recommendations, and a feedback mechanism will be developed. DELIVERABLES: Survey Summary Memorandum Data files from all surveys, summarizing priorities, votes, and open -ended comments 53 Exhibit A 2.3 Review Existing Plans, Data, and Materials Nelson \Nygaard will review all relevant prior planning documents and produce a summary that emphasizes key findings and recommendations from previous studies and notes which recommendations have been implemented. Plans to be reviewed include but are not limited to the following: • Tukwila 2005 Transit Network Plan • Sound Transit Long Range Plan • Sound Transit III Planning Documents • King County Metro Strategic Plan 2007 -2016 and 2011 -2021 • King County Metro Planning Documents • City of Tukwila Planned Development Data • City of Tukwila Comprehensive Plan • Planning documents for adjacent cities 2.4 Demographic Demand Analysis Using data from the US Census, we will examine the City area to determine the potential and propensity for transit ridership. Demographic information will be portrayed in GIS -based maps depicting the spatial distribution of populations having similar demographic characteristics. Nelson \Nygaard will overlay existing routes over these maps to compare how transit currently provides service with respect to transit demand. From these comparisons, we will assess where transit market opportunities exist but are unserved or underserved. Demographic Characteristics: Certain populations— seniors, young teenagers, persons from low- income households, and certain minority groups —tend to use transit to a greater extent than other groups. We will determine the size of these populations within each Census block group in the service area. A transit propensity map using demographic factors will be created. Population and Employment Densities: Population and employment densities are some of the biggest predicators of transit demand. Using the Tukwila travel demand model data and /or Census data, we will map existing and future population and employment densities and create a composite transit demand map. Employment: In addition to basic employment densities, we will map the locations of CTR employers and assess transit access and needs. We will also utilize Longitudinal Employer - Household Data (LEHD) data to evaluate work locations of Tukwila residents, work locations of those commuting from neighboring areas, and inflow /outflow. 2.5 Travel Demand Model Analysis Trip tables from the Tukwila travel demand model will be evaluated. These trip tables will be invaluable for establishing base and future year travel concentrations from one community to another and identifying how many of those trips are to transit - friendly destinations. To do this, the Nelson \Nygaard team will conduct an analysis of trip patterns between analysis zones and determine where there could be greater demand for transit than is currently being served. 54 Exhibit A DELIVERABLES: Market Analysis Memo 3.1 Conduct Route Evaluations The success of this project requires that both the Nelson \Nygaard project team and City staff have a thorough understanding of the existing system and existing travel patterns. By working from a bottom -up approach, we will be able to identify opportunities that build on the strong corridors of in Tukwila and look for maximizing new opportunities without negatively affecting existing ridership patterns. We will, on a route -by -route basis, examine each service from an overall perspective of how well it serves its intended markets, how well it works within the overall system and what changes could be made to improve route performance and responsiveness to community needs. This assessment will include King County Metro and Sound Transit service. The route -level analysis will also present operating characteristics of each route and segment, and compare performance among routes. The analyses will be based on a number of factors, including service characteristics, ridership volumes and patterns, productivity, and service issues. For each route, we will produce a route evaluation document that will present: • A description of the route, the service type, and major markets and destinations served such as colleges /universities or secondary schools • A description of the route's alignment, service patterns, and interactions with other routes • A description of other routes that also serve the same areas • Service characteristics • Ridership characteristics • Productivity and performance characteristics • An overall assessment of the strengths and weaknesses of the route These route evaluations will be written in a manner that all stakeholders can clearly understand. As a result, in addition to providing the fundamental understanding necessary to plan future service, the route evaluations will also provide transparent information that supports the final recommendations. 3.2 Service Availability Analysis The span of service as well as the frequency of service influence customer perceptions of the overall quality of service. As part of this task, frequency by corridor will be shown visually for weekday peaks, midday, and evenings, as well as for Saturdays and Sundays. Likewise, a geographic representation of the times when where service is available on weekdays, Saturdays, and Sundays will be made. The purpose of this is to show potential gaps in the existing network and highlight unmet needs. 55 Exhibit A 3.3 Service Recommendations The new Transit Network Plan will set a clear direction for transit through 2025, and for short- term actions to be most effective, they should work toward achieving the long -term plan. For this reason, we propose to first develop the long -term plan, and then subsequently develop the short - term plan as actions that can be made over the next one to two and three to five years toward the long -term plan (of io years). The long -term plan will provide guidance for development of a Primary Transit Network, serving as the backbone for service in the future. Once the long -term plan has been developed, we will work backwards to determine where to start and how much can be accomplished during the first five years with limited increases in cost. This plan also will be based on the results of the service evaluation process and stakeholder input and will be developed using a similar process as the long -range plan. The short-term plan will provide an overview of the proposed changes and detailed descriptions of all individual changes. For each proposed change, the service plans will include: • A description of proposed changes • The rationale for the change • Maps of proposed changes • Planning level operating cost increases for either King County Metro or Sound Transit services, recognizing that these are not City of Tukwila costs • Capital cost planning -level estimates ■ Other relevant information We will develop a high -level implementation plan that will identify the phasing of service changes and lay out the major implementation steps necessary to make the recommended changes over the terms of these two plans, including the initiation of additional planning efforts. 3.4 Transit Usability Recommendations In conjunction with the long -term and short-term plans, we will identify key improvements beyond service changes that will ensure service changes and improvements are supported by the infrastructure necessary to make for a positive transit experience from the start of the trip to the end. The usability recommendations will include an assessment of facility improvements to improve transit access, such as bus stops, pedestrian and bicycle access to stops and stations, bicycle parking, commuter parking. Stakeholder and public input will be important to informing the analysis of where there are existing deficiencies and which types of improvements are seen as most important. Transit "access" also extends beyond physical infrastructure to customer information systems that allow passengers to know where and when service will be operating. This task will include programmatic recommendations for improving access to information about transit services. Additionally, to make the most of future investments in transit service, it is critical to make the necessary steps in managing public Right -Of -Way to ensure transit service is fast and reliable. Not only do these improvements provide a higher level of service for passengers, but they also save valuable service hours, which can be reinvested into the system. Using the analysis of route performance and any recommended service changes, we will identify key projects to keep transit running smoothly such as new bus zones, layover locations, pavement improvements, changes to 56 Exhibit A signalization, and other ROW improvements that could benefit transit operations. This task will balance the competing needs of various modes throughout Tukwila, and ensure that infrastructure recommendations improve transit access and operations as well as complement other City mobility goals. 3.5 Funding Strategies With limited transit dollars, many cities are working to figure out how to best partner with transit agencies to improve transit service and /or infrastructure. In this task we will provide an overview of key opportunities for partnerships between the City and King County Metro, Sound Transit, and neighboring jurisdictions. 4.1 Develop Draft and Final Report The Draft and Final Report will compile work and findings developed in previous tasks. Topics to be provided will include: • Background information and data assessment • Public outreach and input summary • Clearly established and defined updated service standards and policies • Proposed service changes • Development of transit service alternatives, including long -term and short-term service plans • Transit usability recommendations Our project manager will hold a final meeting with City and other key staff to present the draft final report. The Draft and Final Report will be based on completed work and findings from all tasks completed as part of this effort. City staff shall provide one set of non - conflicting comments to the Draft Report. Nelson \Nygaard will prepare a Final Report incorporating all staff comments. Deliverables: Draft Report, including a formal written summary of public comments and how comments comment were incorporated into the final alternative(s) Final Transit Plan and executive summary 57 w Exhibit B NelsoniNygaard Labor Costs Thomas Creative Wittmann Victor Stover Briana Lovell Associate 1 GIS Services Services Creatve Principal 3 Associate 4 Associate 3 Associate 1 GIS Services Services Base Rate 64.46 42.98 36.36 26.45 49.59 42,98 Overhead 175.00% 11251 75.21 6164 46.28 86.78 7521 Profit 10% 17.73 11,82 10.00 7.27 1164 11.82 Total Billing Rate $195.00 $130.00 0110.00 080.00 5150.00 5130.00 NN Labor Hours Cost Total Travel Expenses Total Misc. Expenses Total Direct Expenses Total Costs 1 Project Administration 1 Kickoff Meeting 1.2 Ongoing Administration 4 8 16 8 Task Total 20 16 0 2 Market Analysis & Outreach 2.1 Stakeholder and Community Outreach 24 30 2.2 Online Survey / Build Your Own System 8 8 12 51,660 24 54,000 36 54 57.980 22 52.830 52.550 $3,960 05,030 $2 350 56.870 51,850 510.080 58.480 51,820 529,100 57,120 8 51,560 28 53.740 $1,660 $4,000 58,760 2.3 Review existing Plans, Data, Materials 2 16 26 2.4 Demographic Demand Analysis 2 5 4 16 35 2.5 Travel Demand Analysis 2 16 32 50 Task Total 32 25 50 87 3 Existing Service Analysis 11 Route Evaluations 2 8 32 24 66 32 Service Availability Analysis 2 2 8 4 16 3.3 Service Recommendations 16 24 24 8 72 3.4 Transit Usability Recommendations 16 6 24 8 64 3.5 Funding Strategies 8 12 Task Total 40 6 82 12 230 4 Draft and Final Plan 4.1 Draft Plan 16 8 16 42 Presentations 4.3 Final Plan 8 TAI, HOURS , TA OR LOST ERAL $rADMINISTRATIVE ON UBCONTRADTOR COSTS T T 4 S 8 8 16 48 2, )0 $7.980 52,830 52,550 53,960 55,030 27,4 00 $6,870 51,850 510.080 08.480 $1,820 529,200 07,120 $1,560 740 0 120 •1 Transportation Committee Minutes June 15, 2015 - Pape 2 D. Consultant Agreement: Transit Network Plan Update Staff is seeking Council approval of a consultant contract with Nelson /Nygaard in the amount of $75,303.00 for the Transit Network Plan Update. The existing Transit Network Plan was adopted in 2005 as part of the Comprehensive Plan Transportation Element update, and served as a guiding document in implementing projects like the Transit Center as well as provided policy direction for the City to work with transit agencies. The Puget Sound Regional Council strongly recommended that the City update the Transit Network PI and this update was funded in the 2015 -2016 Budget. Thomas Wittman of Nelson /Nyga % as the primary author of the original plan and is uniquely qualified to update this w i rich will factor in changes such as population growth, regional transit planning docu / route changes and more. Future updates to the Transit Network Plan will coincide w mprehensive Plan update. UNANIMOUS APPROVAL. FORWARD TO JUNE 2 5� ITTEE OF THE WHOLE AND SPECIAL CONSENT AGENDA. III. SCATBd No report. IV. MISCELLANEOUS Councilmember Ekberg requested info ti )r status updat he following: Speed Bump Request Process �/' ���Ilc Works staff This requires a petition and consensus from � a In � d area. %/ 0 � maintains a list of requests and responses, an� -� II be a �� -�� ation about traffic calming i � % "M requests and implementation on the City's new , jf sit r ie � e year. rd /�/ 53 Avenue South Pro ec��� / The consultant selectlo ract wllj resented�G ommlttee very soon. Construction of curbs, gutters and sid s are exped to have p e traffic calming impacts. The City is pursuln eminent "d Faccess ridliMlfii order to complete necessary environmental RRION testing and Interu ark & Rldei,i The ,'s engaged in ong discuss - s with the property owner and broker as well as with King County o. Staff is seekio identify interested property owners with whom Metro may wish to lease as .. . ernative. 1 Meeting adjou Next meeting: Mond W "July 6, 2015 Committee Chair Approval Minutes by LH, Reviewed by GL 61