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Home My WebLink AboutCOW 2015-06-22 Item 3D - Powerpoint Presentation Shown at Meeting - Facilities Needs Assessment and Feasibility Study Phase IVCity of Tukwila Facilities Needs Assessment and Feasibility Study Phase 4 City Council Presentation June 22, 2015 City of Tukwila Council Chambers RICiergZIsMILLER :l11 BERK ARCHITECTURE & PLANNING STRATEGY ��ANALY515nCOMMUNICATIONS fiff Introduction City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION Project Goals Maximize public safety. Provide a long term plan to optimize organizational efficiencies. Ensure a financially achievable and sustainable plan for city facilities. Today's Agenda Review Phases 1- 3 process Check in on Phase 4 Process City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION ANALYTIC STEPS PHASE ONE What are the facilities needs? • Identify current use • Estimate current space needs • Project future space reeds PHASE TWO How suitable are our current facilities? • Inventory existing facilities • Assess suitability for use • Assess condition PHASE FOUR How do we get there? • Identify alternatives (buy, build, lease) • Assess alternatives • Identify the preferred approach COMMUNITY ENGAGEMENT & OUTREACH • Steering Committee • Website • Media Coverage • Council Worksession • Steering Committee • Website updates • Media Coverage • Council Worksession • Steering Committe -` • Web Video • Media Coverage • Community Presentations and Discussions • Council Worksession • Phasing and Funding Plan • Steering Committee • Website updates • Media Coverage • Council Worksession • Plan description • TukTV • 3 Phase 1 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION A conservative estimate of future needs: Tukwila Population and Employment Projections 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 Residents Employment — Actual Trend PSRC Forecast — Historical -based Forecast 49,979 Employees in the year 2040 0 - 2007' 2010 24,452 Residents in the year 2040 2013 2015 2025 2030 2035 2040 • 4 Phase 1 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION A growing population, aging facilities Tukwila Population Change Over Time, 1910 - 2010 25,000 20,000 15,000 10,000 5,000 0 361 George Long Shop 453 BuiIG I9G5 Fire Station ir51 Built t971 Fire Station P52 Built: 1971 Minkler Shops Hull: 1972 424 521 ••••••• • • • • • 3,509 ▪ 3,575 Fire Station #53 - Bultl: 1995 19,107 1 11,574 1 1 1 SOO r 1 a 1 1 1910 1920 . 1930 1940 1950 1960 1970 1980 1990 2000 2010 /4i 5 Phase 2 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION Square Footage Reconciliation Essential Government Services Fire, Police, Finance, Mayor's Office Council, Courts, City Clerk, DCD, HR, 1T, Public Works, City Attorney Existing 2013 2040 Sq. Ft. Needs Needs 144,044 205,237 235,567 Community Supporting Facilities 88,248 88,248 88,248 Cultural and Community Centers, Park Restrooms and Shelters, Golf Course Associated Structures, etc. Total 232,292 293,485 323,815 6 Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION Evaluation of Alternatives fJ1Y of lot wily NeedsAndlyteand Fcssiblhmy Study 0 mcc Aergut Atlatn' Facility hnprovenient Alternatives 1. Criteria in Evaluating Alternatives aver the course of Prize 1 and at the FeOolbillty Study, several prickles surfaced in conversations with the i ukwila City Cvu ncrl and our Steering Committee that should be employed uatinq which facility Improvements best serve the Tong -term needs of the City. Those pnorlries have evolved into the following criteria: Public Safety In judging:he merits of one alternative another, che expression of public safety has risen on numerous occasions. Ensuring tl e. safety of the 011ze a of i i k v Ia was clearly expressed by the Tdkwila City C cil_ When stv lite and p lice having . tl right people in the right place at the right time with the 'gist egslpmentis fundamental gut 51 also means that when a good or other natural disaster occurs that Public ',Yorks can gal to then equipment to clear the roads so rite and police are able to respond to the emergency, The location 01 the 5153'5 Emergency Oper a Centeriseise Important to public safety by ensuring Its survivability In the case of a disaster, Operation well as access to is by those who will stalf it. Costumer Service The City of Tukwila exists to serve its cltloens.So, It Is naturally important That government 5001Ce5 are ashy accessible and convenient to those seeking services. This' includes not only the building facilities themselves, but also the vehicular access, parking, proximity to bus routes, and pedestrian routes lead'ng to the building. entrances, De veivpment Cost Fundamental to the City of Tukwila's mission is to be good stewards pt the financial resources they collect train the citizens they serve. The City's intent is to build ne €hc a Taj Mahal, nor a cheap structure with a short life span. Father the City of Tukwila denims to faun and occupy stlucture5 or good value. respecting lne demographics otter Cry, and matching the expectations Of their citizens. On -going Operating Expenses The City or Tukwila has a strong preference for spending funds on the delivery of service as opposed w operating and maintaining theirlaciknes. The existing 6300 Building is a good example. rite low quality mechanical systems, minimal insulation, and inexpensive windows all contribute to high energy costs and constant maintenance. The use of high quality and Tong lasting materials that take little maintenance a pkeep are strongly desired. Alternatives that promote energy efficiency and cost effective operation are equally important. Location When deciding where 50 locate a business, any business owner will tell youthat the three most Important criteria are location. Incision. and Iacation,The same our he said for locating government services. The e uaiity and level of service increase when they are centrally located. easy to ford. and convenient for your mmmuniry members to get in and out at For lacillhes that deliver service from a particular location, such as police and fire facilities, locating these facilities CRITERIA IN EVALUATING ALTERNATIVES: ✓ Public Safety ✓ Customer Service ✓ Efficient Delivery of City Services ✓ Development Cost ✓ On -going Operating Expenses ✓ Location ✓ Flexibility 7 Fire Station 5-- Phase 2 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION Facility Evaluation Matrix City Hall 16300 Building Property Wrketabihty Public & Staff Experianee 0 3 -1 2 1 -1 Community Center 0 0 Parks & Golf Maintenance iMinkler Building -2 1 • George Long Sliaps Buliding Fire Station 51 • Fire Station 52 Fire Station 53 2 2 2 -2 -2 -2 0 2 2 FudUty 5p Seismic Deficiencies Operational flexibility Expansion Potential ADA Deficiendes u U 8 u 0 -2 -2 0 0 0 0 D -1 -2 0 -2 -2 -2 0 0 0 -2 -2 a -2 -2 -2 0 -2 0 0 0 2 -1 d Evaluation Totals 1 -12 9 5 -1R -19 -1 3 7 Purpose As part of the needs assessment,, sere have assessed the suitability and condition of these City facilities. phis assessment will help determine the City's plan for each of the facilities such as remodeling, selling, repu rposing, or redeveloping. Key 2 0 Suitable Condition + Unsuitable Condition MP' 8 Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION Recommendations -City Hall Campus Function of City Hall remains on the current site Current City Hall be retained and renovated ( if feasible and cost effective ) Police & Courts be relocated to a new Public Safety Building Police & Courts be located elsewhere than current site Dispose of the 6300 Building after utilizing it as `interim' space while building a new Public Safety Building and renovating the current City Hall. Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION Recommendations -City Hall Services 4)T Retain Current 24,000 sf City Hall Building Construct addition(s) over time to City Hall to eventually accommodate: • DCD • Finance • Human Resources • Information Technology • Mayor's Office • City Council • Public Works Admin • Parks & Rec Admin Total: 42,500 sf 9,000 sf 3,900 sf 1,300 sf 2,600 sf 5,500 sf 4,400 sf 7,100 sf 8.700 sf 10 Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION Recommendations - Public Safety Building New Public Safety Building to house: 5,000 sf 33,100 sf • Courts • Police • Emergency Operations Center 6,000 sf Location Considerations (Phase 4): • Centrally located • Highly visible to community • Commercially zoned property • Relatively flat site, and 4 to 5 acres in size • Convenient access to a major arterial • Outside flood plains and soils subject to liquefaction O‘L 11 Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION Conclusions - Public Works Minkler and George Long Shops should both be replaced • Both are currently located in floodplains • Both are currently located on soil subject to liquefaction • Both are significantly undersized for today's needs • Both facilities have significant deferred maintenance issues Minkler and George Long Shops should be co- located • Co- locating affords higher efficiency • Co- locating is likely less expensive to build • Co- locating is likely less expensive to maintain 12 Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION Recommendations - Public Works Seek property for a new consolidated Public Works Campus that would accommodate all of the City services currently located at the Minkler and George Long shops. Ideally, the new subject property would have the following characteristics: • Size of 8 to 10 acres of `usable' land area • Outside any floodplains and floodways • Outside areas of liquefaction soils • `Industrial' zoning designation • Efficient access to all areas of the City 13 Phase 3 City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION Recommendations -Fire Fire Station 53 • Retain in current location • Minor improvements Fire Station 54 • Replace /Relocate — Northwesterly • Investigate partnership with City of Seatac Fire Station 52 • Replace /Relocate — Southeasterly • Administrative Headquarters Fire Station 51 • Replace /Relocate — South 180th St No further analysis of fire facility needs pending the outcome of the Regional Fire Authority Annexation investigation. 14 Phase 4 - Goals City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION Objective: /0- Development of a preferred Funding and Phasing Strategy that balances timing, impacts on capital resources, public safety, and customer service, among other considerations. Phase 4 includes: Development of a Phasing Plan Fiscal Context Setting Review of Funding and Finance Options 15 Cost Estimates City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION What will these projects cost? $2015 dollars New Public Safety Building: $25 million New Public Works Campus: $26 million Full Renovation & Additions to City Hall: $18 million • Alternate - Interim Remodel to City Hall: $7 million • Alternate - Extend the life of the 6300 Building: $7 million Long -range Future Projects: • Police Precinct or Public Safety Bldg Addition: $4 million • Addition to Public Works Center: $3 million 16 Construction Phases City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION You are here! Needs Assessment & Feasibility Study • Identify current and future space needs • Assess suitability of existing facilities • Identify preferred alternatives • Phasing and funding plan Budget, Siting, & • Adopt Capital Improvement Plan • Public engagement and outreach • Property search and acquisition • Design Build • Construction • Move -in /0- Facility needs are met! 17 Se.uence City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION Sequencing Considerations: Acquire land while available Construction in an occupied building Creating capacity, i.e., musical chairs 18 Public Safet & Cit Hall City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION OPTION A PUBLIC SAFETY FACILITIES Public Safety Building 2019 Move -in Police Precinct 2034 Move -in CITY HALL City Hall Campus 2021 Move -in OPTION B PUBLIC SAFETY FACILITIES Public Safety Building 2020 Move-in Police Precinct 2035 Move-in m410 CITY HALL Renovation & Reconfigure Seismic Upgrades 6300 Improvements City Hall Expansion 2040 Move -in u1 tD I� 00 01 O • 00 01 O .-I N M u1 LO N 00 0l O r-I rl r-I rl c-I N N N N N N N • N N N M M N1 M M m m M M m O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N N 529.8 M $18.IM $29.8 m $32.3M ($2015) 19 Public Works City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION OPTION A PUBLIC WORKS City Shops Facility 2019 Move -in OPTION B Facility Addition 2039 Move -in PUBLIC WORKS City Shops Facility 2022 Move -in Facility Addition 2037 Move -in —. t1) tD I. 00 01 O 1 N M Lf1 lD I- 00 01 O .-I N M u1 l0 N 00 01 r-I rl r-I rl c-I N N N N N N N N N N M M N1 M M m m M M m O O O op O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N l44F $29.4M $29.4M ($2015) 20 Phasin • 0 • tion A City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION PUBLIC SAFETY FACILITIES Public Safety Building 2019 Move -in Police Precinct 2034 Move -in PUBLIC WORKS City Shops Facility 2019 Move -in 529.8 M Facility Addition $29.4 M 2039 Move -in CITY HALL City Hall Campus 2021 Move -in COMMUNITY SUPPORTING FACILITIES $18.IM Facility Improvements and Upgrades $6.0 M Estimating $1M every other biennium EEO so. E. INO m. • up I� 00 01 O N M • 111 lD I� 00 CM O c-I ci c-1 c-1 c-1 N N N N N N N N N N M M M M M M M M CO �' N M �1 N 00 41 O $83.3 M r O O O O O O O 0 0 0 0 N N N N N NJ N N N N N N N N N N N N N N N N N N N N ($2015) 21 1 Phasin • 0 • tion B City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION PUBLIC SAFETY FACILITIES Public Safety Building 2020 Move-in • Police Precinct 2035 Move -in City Shops Facility Facility Addition 2022 Move -in 2037 Move -in 0 0 CITY HALL Renovation & Reconfigure Seismic Upgrades 6300 Improvements City Hall Expansion 2040 Move -in COMMUNITY SUPPORTING FACILITIES Facility Improvements and Upgrades Estimating $1M every other biennium EEO so. E. • up I� 00 Dl O r-I N m • Ln LID N 00 at O r-I N m ct �f1 lD 1� 00 41 O $97.5 M ci c-I c-1 c-I c-I N N N N N N N N N N M co M M m m m m m m �' O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N Ni N N NJ N N N N N N N N N N N N N N N N N N N N ($2015) 529.9 M $29.4M 832.3 M 86.0 M 22 Phasin • 0 • tions City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION PHASING OPTION A Pros: City's most pressing public safety issues addressed sooner as opposed to later Further investments in the 6300 Building would be minimized Minimizes future inflation risks by completing projects sooner Cons: Requires more financial resources in the short -term as compared to Option B Higher project management and construction oversight needs due to rapid implementation PHASING OPTION B Pros: Spreading the costs over a longer period to minimize near -term funding impacts on the CIP Maintains a focus on public safety elements while deferring other parts of the Facilities Plan. Cons: Requires significant investment in 6300 Building to extend it's useful life Requires a larger overall financial commitment than Option A Spreading more work into the future will be subject to construction cost inflation risks 23 Fiscal Context City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION How can the City of Tukwila meet its facility needs? No magical bag of money! Must balance facility investments against other capital needs. 24 Fiscal Context City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION Tukwila's Capital Improvement Plan 2015 -2020 6 -Year 6 -Year Percent of Total Total Beyond 6 Beyond 6 Years Years Percent of i Total Total Identified Cost Percent of Total Capital Expenditures Residential Streets Bridges & Arterial Streets Parks & Recreation Facilities General Improvements Fire Improvements Total Expenditures Funding Sources City Operating Revenue Grants Impact Fees Loans /Bonds Mitigation MV FT Other Parking Tax REET Total Funding $4.19 1o% $32.50 drk $2.40 6% $2.25 5% $1.20 3% -$1.40 3% $41.15 100% $10.32 $15.30 $0.88 $7.85 $0.28 $0.00 $6.53 $0.00 $0.00 $41.15 2% '1% 100% $5.20 3% $97.04 55% i $22.77 13% $34.50 20% $0.20 o% $16.34 9% $176.04 100% $103.27 59% $12.25 7% $14.81 8% $44.77 25% $0.00 o% $0.00 o% $0.94 1% $0.00 o% $0.00 o% $176.04 100% $9.39 4% $129.54 60% $25.17 12% $36.75 17% $1.40 1% $14.94 7% $217.19 100% $113.59 52% $27.54 13% $15.70 7% $52.62 24% $0.28 0% $0.00 0% $7.47 3% $0.00 0% $0.00 0% $217.19 100% 25 Fundin. O.tions City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION Funding Considerations: Existing needs and priorities • How do city facilities fit within the broader needs of the City? Available resources • What current resources may be leveraged for facilities? Current debt load and remaining debt capacity • What capacity does the City have to carry additional debt? • What will the impact of additional debt be on the annual operating budget? • To what degree will the City be restrained from meeting other capital needs? New revenue opportunities • Transportation Benefit District to increase overall CIP funding • Voted -bond for one or more of the new facilities • Use, Repurpose or sell City surplus properties 26 Fundin. Framework City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION How do we determine affordable phasing? Utility enterprise funds can pay for 50% of public works facilities ($2015) Total Cost Cost net 50% of Public Works Option A Option B $83.3 M $97.5 M $68.6 M $83.8 M Phasing calls for large sums in short time windows, as a result the City can't pay -as- you -go. Costs are too BIG! Use debt for large outlays: APT POTENTIAL BOND SEQUENCE (year of estimates) Option AT Option B 2015 2016 2017 2018 2019 2020 2021 2022 2039 2040 $4.73 M $4.87 M $15.97 M $16.45 M $10.05 M $10.35 M $5.79 M $5.93 M $10.95 M $11.27 M $6.33 M $6.52 M $19.01 M $19.58 M 27 Im • act on CIP City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION PHASING OPTION A $60 $50 $40 $30 • Cash • New Facilities Debt Service • Existing Debt Service $20 - $10 - $- High CIP Allocation Low - Medium CIP Allocation of Low - Medium CIP Allocation 21% 36% 37% 35% 31% 26% 25% 24% 22% 15% 23% 6% 0% 2015 2017 2019 2021 2023 2025 2027 2029 2031 2033 2035 2037 2039 PHASING OPTION B $60 $50 $40 $30 $20 - $10 - $- 21% 29% 25% 23% 26% � 19% High CIP Allocation Low - Medium CIP Allocation of Low - Medium CIP Allocation 19% 17% 20% 18% 13% 10% 12% 2015 2017 2019 2021 2023 2025 2027 2029 2031 2033 2035 2037 2039 +$53 M 28 LTGO Debt Ca • acit City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION PHASING OPTION A $180.00 $160.00 $140.00 $120.00 $100.00 $80.00 $60.00 $40.00 $20.00 $- ♦ • ♦ ♦ ♦ 1 2015 2017 2019 2021 2023 2025 2027 2029 2031 2033 2035 2037 2039 Existing Debt Facilities Debt — — LTGO Debt Capacity PHASING OPTION B $180.00 $160.00 $140.00 $120.00 $100.00 $80.00 $60.00 $40.00 $20.00 $- i i i i i ♦ ♦ ♦ ti<-) ti1 0) LLLLy") <') t V 0) ) 1 ) ti ti ti ) 3 3 3 3O O O O 0 0 0 0 0 O 0 O 0 LyL1, Existing Debt Facilities Debt — — LTGO Debt Capacity 29 Im.actonClP new $ City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION PHASING OPTION A -1, PHASING OPTION A $25.5nn voted bond for Public Safety $60 - $60 $50 $40 $30 $20 • Cash • New Facilities Debt Service • Existing Debt Service High CIP Allocation Low - Medium CIP Allocation % of Low - Medium CIP Allocation 21% $ 10 36% 37% 35% 31% 26% 25% 24% 22% 15% 23% $- 2015 2017 2019 2021 2023 2025 2027 2029 2031 2033 2035 2037 2039 $50 $40 $30 $20 - $10 - $- High CIP Allocation Low - Medium CIP Allocation % of Low - Medium CIP Allocation 14% 25% 27% 26% 21% 18% 17% 16% 15% 11% 19% _ 6% 0% 2015 2017 2019 2021 2023 2025 2027 2029 2031 2033 2035 2037 2039 30 Im.actonClP new $ City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION PHASING OPTION A -2, PHASING OPTION A .02% Sales and Use Tax levied via a TBD $60 $60 $50 $40 $30 $20 • Cash • New Facilities Debt Service • Existing Debt Service High CIP Allocation Low - Medium CIP Allocation % of Low - Medium CIP Allocation 21% $ 10 36% 37% 35% 31% 26% 25% 24% 22% 15% 23% $- 2015 2017 2019 2021 2023 2025 2027 2029 2031 2033 2035 2037 2039 $50 $40 $30 $20 - $10 - $- 15% High CIP Allocation Low - Medium CIP Allocation of Low - Medium CIP Allocation 14% 18% 21% 24% 20% 17% 16% 15% 15% 11% 17/ 15/ 8% 10% 2015 2017 2019 2021 2023 2025 2027 2029 2031 2033 2035 2037 2039 31 Next Ste • s City of Tukwila Facilities Needs Assessment and Feasibility Study PHASE 4 PRESENTATION 4)T Based on Council feedback, create Option C and a roadmap for implementing Tukwila's Facilities Plan Compile final plan, with supporting funding and finance options Develop final report Create an easy -to -read overview of the Plan for general audiences 32