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HomeMy WebLinkAboutCAP 2015-07-13 Item 2A - Agreement - Green City PartnershipsTO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Community Affairs and Parks Committee FROM: Rick Still, Parks and Recreation Director BY: Robert Eaton, Parks and Recreation Superintendent /\ r DATE: July 8, 2015 SUBJECT: Green City Partnerships Agreement ISSUE Green City Partnerships Agreement BACKGROUND At the May 26, 2015 Community Affairs and Parks Committee, Forterra made a presentation for Green City Partnerships program (Attachment A). The presentation outlined the two year process for developing and establishing a Green City program. The scope for year one focuses on Forterra conducting a forested park and natural area assessment. The next step is to develop a Green Tukwila Partnership 20 -Year Plan. Year two focuses on the implementation specifics by creating a Stewardship Plan, a Forest Steward Program and providing on -going support of stewards. Essential City staff would work closely with Forterra throughout this two year process. The action taken at the meeting was to "Direct staff to complete a budget amendment for $40,000 for the two year plan and bring a proposed Agreement with Forterra back to CAP for recommendation." DISCUSSION Attachment B is the proposed agreement. Currently there is no budget for this program however, a budget amendment request was completed by staff as directed by the Committee. FINANCIAL IMPACT The initial expense of this program is $10,000 in 2015 and an additional $30,000 in 2016 for a combined $40,000 in the next two years. Forterra is committed to contribute $60,000 in partnership with the City of Tukwila's $40,000 to develop this $100,000 Green Tukwila plan. There is also a work effort commitment and annual financial commitment to implement and sustain the program over the 20 -Year plan at the Council's desired level. RECOMMENDATION The Council is being asked to authorize the Mayor to sign the agreement with Forterra for the development of the Green Tukwila Partnership 20 -Year Plan and consider this item at the July 27, 2015 Committee of the Whole meeting and subsequent August 3, 2015 Regular meeting. ATTACHMENTS A. Green City Partnerships Presentation Memo (and attachments) B. Agreement with Forterra for Green Tukwila Partnership 20 -Year Plan 1 TO: 4-/- c 1*„a,. f A City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Community Affairs and Parks Committee FROM: Rick Still, Parks and Recreation Director BY: TELL Robert Eaton, Parks and Recreation Superintendent /lam DATE: May 20, 2015 SUBJECT: Green City Partnerships ISSUE Green City Partnerships Presentation by Forterra BACKGROUND Forterra has potentially identified the City of Tukwila as a good candidate to be a "Green City" because of our green spaces, nice parks, the Duwamish!Green River and already being a "Tree City" USA member. Various Councilmembers, City Administration and City Staff have provided positive feedback in regards to the idea of being "Green Tukwila" therefore, Forterra is presenting to the Community Affairs and Parks Committee the benefits of being a Green City what partnering with them to develop a Green City Plan for Tukwila would entail. DISCUSSION The process for developing and establishing a Green City is a two year task. The scope for year one focuses on Forterra conducting a forested park and natural area assessment. From there they would develop a Green Tukwila Partnership 20 -Year Plan. Year two focuses on the implementation specifics by creating a Stewardship Plan, a Forest Steward Program and providing on -going support of stewards. Essential staff will work closely with Forterra throughout this two year process. Currently there is no budget for this program however, a budget amendment could be completed by staff if Council so desires to proceed further with the Green City program. FINANCIAL IMPACT The initial expense of this program is $10,000 in 2015 and an additional $30,000 in 2016 for a combined $40,000 in the next two years. Forterra is committed to contribute $60,000 in partnership with the City of Tukwila's $40,000 to develop this $100,000 Green Tukwila plan. There is also a work effort commitment and annual financial commitment to implement and sustain the program over the 20 year plan. This will be discussed in the presentation. RECOMMENDATION The Council is being asked to provide direction to staff in regards to this program. Below are two options identified by staff: 1) Direct staff to complete a budget amendment for $40,000 for the two year plan and bring a proposed Agreement with Forterra back to CAP for recommendation. 2) Direct staff to not pursue this any further at this time but thank you for the presentation. ATTACHMENTS A. Green City Partnerships — Presentation B. Green City Partnerships — One Pager C. Green City Partnerships — Tukwila Estimate 3 4 GREEN C TY PARTNERSHIPS Restoring Urban Greenspace through Community Stewardship FORTSRRA Benefits to Healthy Urban Forests • Clean Air and Water • Natural Water Retention and Erosion Control • Habitat for Local Wildlife • Recreational and Educational Opportunities • Revitalized Neighborhoods • Improved Property Values • Greenhouse Gas Reduction • Carbon Sequestration • Physical and Mental Wellness • And more..... Saving Our Urban Greenspace forested If We Do Nothing.... If i res.tored Aggressive non-ngive vegetation will dominate unless removed. In ioo yearsr the tree$ will be gone. City ofkials estimate that potentially billions of dollars stormwater control will be lost. PRESENT -.11111P'` IN 20 YEARS IN I YEARS IN 100 YEARS We Can Reverse the Trend If forested natural areas are restored Aggressively removing invasive vegetation and planting native trees and shrubs will return the urban forest to a more sustainable condition. In moo years, the forest will provide the city valuable services and better resist invasive plant infestations.. PRESENT IN 20 YEARS IN 50 YEARS IN 100 YEARS Community Stewardship Green Cities —A Growing Network Regional Approach Green Cities Goals: • 7,800 acres (and growing) • Improve urban forest and natural area health • Galvanize an informed and involved community • Ensure long term sustainability Accomplishments: • 1,750 acres in restoration • 239 Stewards • 900,000 Volunteer hours Becoming a Green City I. Establish Green City Partnership start -up resources and agreement 2. Identify parks and natural areas to be included 3. Perform a "rapid assessment" of park and natural area conditions (sometime between April -Sept) 4. Results of assessment feed into Green Tukwila Partnership Strategic Plan • Map and graphical presentation of forest and natural area health • Volunteer investment and cost model • Restoration prioritization • Partnership goals and vision • Benchmarks and timeline 5. Establish community -based stewardship program • Steward recruitment, training and support Develop park specific stewardship plans • Host work parties and engage the community • Track progress towards Strategic Plan benchmarks and goals. • 643 El N TI C FIEl Ii INC COUNTY r,i1,. IND•NRTIONAI 'n°""""" X- E ` r.i i k- 4 . V , ! p t • 7 "T g BLSCE RIVER FORT,T 1111 11,1 : r SEATTLE TACOMA INT'L AIRPORT 4 L th kf 3cunbrmlev wMO. CV.a.. WETLANDS City of Tukwila Parks $ Recreation • Map produced in partnership wvt the Southwest King County Chamber of Commerce Long -term Investment Annual program costs • Depends on scope (total acres and timeline) of the plan • Varies by city depending on current investment to restoration • Forterra works with City to modify restoration goals to fit their projected funding levels • Identify grants and other funding mechanisms to sustain long -term funding for the program. Costs includes: • Staff (program management, volunteer recruitment and support) • Restoration materials and tools • Marketing and program tracking (database, website, etc.) • Professional /youth employment restoration crewtime Questions? Jennifer Chang jchang @forterra.org GREEN CITY' PARTNERSHIPS E CITY PARTNERSHIPS Healthy forested parks and greenspaces have the power to strengthen neighborhoods, provide safe access to nature, and offer numerous valuable "green services ". Without a coordinated regional effort to restore and care for our urban parks, we are at risk of losing the many benefits these forests and natural areas provide. To date, Forterra has launched Green City Partnerships in seven cities including Seattle, Tacoma, Kirkland, Redmond, Kent, Everett and Puyallup. These unique public /private partnerships bring together the City, Forterra, thousands of community volunteers, other nonprofits, and businesses to create a sustainable network of healthy forested parks and natural areas throughout the region. I Healthy Forest r e Imp e alr and "raiaier quallt Reduce motet-and fight erosion trffer nois pr prr: pro rraiues Ilitat for wildlife Corrvert tarkZon dioxide r�ca and rduem global' warrnin g A Growing Problem Many of our region's parks and natural areas are heavily infested with English ivy, Himalayan blackberry and other invasive plants. Additionally, many of the trees in our urban parks are at the end of their Iifespan. As these trees die, invasive plants are preventing the next generation of trees from growing, leaving us at risk of losing the many benefits our forests provide in just 20 years! If forested parldands are Not Restored to nyu i -=- IM i0 runs loo A Community -based Solution Restoring our urban parks requires a partnership and coordinated effort. Green City Partnerships are harnessing the power of our communities and creating a culture of volunteerism and stewardship to save our local forested parks and natural areas. The Green City Partnerships combined log over 115,000 volunteer hours at more than 1000 stewardship events each year. These events provide hands -on opportunities for residents young and old to take action and care for the parks they love. Forterra works with cities to recruit, train, and support passionate volunteer leaders to serve as Stewards. Stewards are the mainstay of the program, organizing work parties and resources for their park, connecting with local neighbors and community groups, 17 and working to meet restoration goals in their park. There are now over 240 Stewards working across the seven cities. Be the next Green City! Using a model and best management practices developed over the past 10 years, Forterra works with cities to develop a partnership that meet each city's individual needs and capacity. The Green Cities combined share three core goals for their forested parks and natural areas: • Improve the quality of life, connections to nature, and enhance forest benefits in cities by restoring our forested parks and natural areas • Galvanize an informed and active community • Ensure long -term sustainable funding and community support Forterra Green City Partnership services include: • City -wide forested park and natural area assessment. • Strategic and restoration planning • Volunteer program development and guidance • Education and training for volunteers • Restoration tracking systems • Green City outreach and community engagement. • On the ground stewardship projects and event support The process of forming a new Green City with Forterra involves an initial assessment of the current acreage and condition of a city's forested parks and natural areas. With this information Forterra works with the city to develop and implement a 20 -year strategic plan with the forest assessment results, cost estimates, volunteer projections, and strategic benchmarks to achieve restoration goals over a set timeline. Forterra support also includes developing a community -based volunteer stewardship program to support restoration efforts across the city. In addition, Forterra facilitates connections across the Partnerships through the Green Cities Network, providing a venue for resource sharing, idea creation and consistency in regional restoration efforts. For more information visit our website: www.forterra.org or contact Joanna Nelson de Flores, Green Cities Director I 206- 905 -6913 1 jnelson @forterra.org 18 GREEN 1 Y , PARTNERSHIPS ti Forterra Services: Establishing a New Green City Rate Hours Value Year One: 20 -Year Plan 1) Conduct forest assessment for Tukwila parks and open spaces Forterra PM staff $100 20 $ 2,000.00 Forterra Gl5 staff $125 40 $ 5,000.00 Travel $ 100.00 Forestry Subconsultant - data collection /GIS* 4) Establish Forest Steward Program with Field Guide, recruit and train Stewards $ 12,000.00 Subtotal Forterra staff $100 $ 19,100.00 'This amount will vary depending on land to be inventoried - $12,000 will saver oppraximately 400 acres, depending on subdrvis •n of Habitat Management Units, Travel 2} Create official Green Tukwila Partnership 20 -year Plan $ 120.00 Supplies /materials Forterra staff $100 340 $ 34000.00 Travel $ 8,320.00 $ 100.00 Supplies /materials for public meeting $ 200.00 $ 8,000.00 Subconsultant - layout, design and copy editor Printing Forterra staff $ 2,000.00 Subtotal $ 15,000.00 Travel 1 $ 44,300.00 Total Forest Assessment and 20-year Plan (Year One) $ 63,400.00 Year Two: Establish Stewardship Program 3) Create Stewardship Plans for 2 first -year restoration projects Forterra staff $100 80 $ 8,000.00 Travel $ 120.00 Subtotal $ 8,120.00 4) Establish Forest Steward Program with Field Guide, recruit and train Stewards Forterra staff $100 80 $ 8,000.00 Travel $ 120.00 Supplies /materials $ 200.00 Subtotal $ 8,320.00 5) Provide on -going support to Stewards (Organize and run /assist FS with up to 10 volunteer restoration events, tracking systems) Forterra staff $100 150 $ 15,000.00 Travel $ 360.00 Supplies /materials (including plants, snacks, coffee for work parties) $ 1,200.00 (2X) On -site Toolbox and full standard restoration hand tools for 15 -20 people $ 3,600.00 Subtotal $ 20,160.00 Total Establish Stewardship Program (Year two) $ 36,600.00 TOTAL Combined (Year One and Two): $ 100,000.00 Proposed Forterra Contribution Proposed City of Tukwila Contribution 10K In Year One (2015- 2016), and 30K in Year Two (2016 -2017) $ Estimated additional city staff investment at 50-75 hours per year, depending on level of involvement 60,000.00 40,000.00 19 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: Attachment B CONSULTANT AGREEMENT FOR STEWARDSHIP SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City ", and Forterra, hereinafter referred to as "the Consultant ", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform Green City Stewardship Plan Development and Implementation Recommendation services in connection with the project titled Green Tukwila. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2017, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2017 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $40,000 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 20 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non- owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. CA revised : 1 -2013 Page 2 21 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self - insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:V1T. D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance' requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. CA revised : 1 -2013 22 Page 3 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non - Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. CA revised : 1 -2013 Page 4 23 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. DATED this CITY OF TUKWILA Mayor, Jim Haggerton day of , 20 CONSULTANT By: Printed Name: Title: Attest/Authenticated: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney CA revised : 1 -2013 24 Page 5 FORT &R RA Presented to City of Tukwila By Forterra, July 2015 Narrative Scope of Services Exhibit A — Scope of Services Goal: Create a 20 -year restoration plan for the Green Tukwila Partnership, and establish a cohesive volunteer and Forest Steward program for the long -term restoration, maintenance, and stewardship of the City's parks and open spaces. Forterra's responsibilities and deliverables: Deliverable 1: Conduct forest assessment for Tukwila parks and open spaces. • Work with City staff to finalize sites for inclusion in 20 -year restoration plan. • Manage contract with local forest assessment professionals to conduct fieldwork on all identified sites using the Forest Landscape Assessment Tool (FLAT). • Produce current condition data sets for all sites. • Produce maps for all Green Tukwila Partnership sites that depict current conditions. Deliverable 2: Produce a 20 -year parks and open spaces restoration plan for the Green Tukwila Partnership. • Conduct City and community capacity assessment to determine available resources and key contacts. • Work with Community Connectors program to implement and conduct community involvement strategy to gauge values, interest, and priorities surrounding parks and open spaces. • Incorporate baseline forest conditions with capacity assessment information and community input into a comprehensive 20 -year plan for the Partnership. Plan will include priority sites for on- the - ground work, best management practices, timeline, estimated budget, and implementation strategies. • Coordinate quarterly focus groups where City staff can discuss selected topics with staff from other partnerships in the Green Cities Network. Deliverable 3: Produce stewardship plans to begin implementation of the Green Tukwila Partnership 20 -year plan and prepare for coordinated, on- the - ground restoration and maintenance. • Determine restoration priority areas and identify on a site map. • Create initial goals for the site, and outline restoration activities needed. • Identify primary invasive plants for removal and make a plan for volunteer work, professional herbicide application, or other means as needed, including debris disposal. • Plan for later -phase restoration as appropriate, including planting, plant establishment, and long -term maintenance. 25 FORT &RRA Exhibit A — Scope of Services • Make notes for volunteer management and community engagement, including access points and facilities, neighborhood priorities, possible barriers or concerns, and ideas for working with the public. • Bring all of the above information together into an annual plan for the first year of stewardship activities at two park sites, using the Green Cities Steward Annual Plan Workbook. Deliverable 4: Establish a Forest Steward program to support and empower volunteers willing to take on a leadership role at a park of their choosing. • Recruit at least 5 volunteers who will take a leadership role in coordinating restoration efforts in targeted areas by becoming Forest Stewards. • Plan and host Forest Steward orientation. • Update existing Green Cities Network steward field guide for Tukwila and print 25 copies. • Work with new Forest Stewards to develop their role and encourage supported autonomy, including identifying interests and park projects. • Respond to questions, address problems, and provide general support to Forest Stewards. • Provide access to workshops and training opportunities through the Green Cities Network. Deliverable 5: Provide on -going support to Forest Stewards to help participants achieve success with their restoration projects and community engagement. • Develop outreach kit including logo, text language, PowerPoint presentation, and event flier. • Help to recruit volunteers through digital outreach, tabling at local events, and word -of- mouth. • Conduct outreach presentations to or meet with at least 3 targeted community groups or individual local leaders to discuss their potential participation in Green Tukwila. • Create a database for tracking volunteers and restoration work. • Host at least 5 forest restoration work parties in priority sites with community volunteers. • Update and manage volunteer and supporters email list quarterly. • Email volunteer list with upcoming event information monthly. 26 FORT& RRA Presented to City of Tukwila By Forterra, July 2015 Exhibit B — Payment Schedule /Budget Goal: Create a 20 -year restoration plan for the Green Tukwila Partnership, and establish a cohesive volunteer and Forest Steward program for the long -term restoration, maintenance, and stewardship of the City's parks and open spaces. Year Deliverable Rate Hours Value Year One: 20 -Year Plan 1) Conduct forest assessment for Tukwila parks and open spaces Forterra PM staff $100 20 $2,000.00 Forterra GIS staff $125 40 $5,000.00 Travel $100.00 Forestry Subconsultant - data collection /GIS* $12,000.00 Subtotal $19,100.00 'This amount will vary depending on land to be inventoried - $12,000 will cover approximately 400 acres, depending on subdivision of Habitat Management Units. 2) Produce a 20 -year parks and open spaces restoration plan for the Green Tukwila Partnership Forterra staff $100 340 $34,000.00 Travel $100.00 Supplies /materials for public meeting $200.00 Subconsultant - layout, design and copy editor $8,000.00 Printing $2,000.00 Subtotal $44,300.00 Total Forest Assessment and 20 -year Plan (Year One) $63,400.00 27 FORT &RRA Exhibit B — Payment Schedule /Budget Year Two: Establish Stewardship Program 3) Produce stewardship plans to begin implementation of the Green Tukwila Partnership 20 -year plan and prepare for coordinated, on- the - ground restoration and maintenance $8,000.00 Forterra staff $100 80 Travel $120.00 Subtotal $8,120.00 4) Establish a Forest Steward program to support and empower volunteers willing to take on a leadership role at a park of their choosing Forterra staff $100 80 $8,000.00 Travel $120.00 Supplies /materials $200.00 Subtotal $8,320.00 5) Provide on -going support to Forest Stewards to help them achieve success with their restoration projects and community engagement , Forterra staff $100 150 $15,000.00 Travel $360.00 Supplies /materials (including plants, snacks, coffee for work parties) $1,200.00 (2X) On -site Toolbox and full standard restoration hand tools for 15 -20 people $3,600.00 Subtotal $20,160.00 Total Establish Stewardship Program (Year two) $36,600.00 TOTAL Combined (Year One and Two): $100,000.00 Proposed Forterra Contribution $60,000.00 Proposed City of Tukwila Contribution 10K in Year One (2015 -2016) , and 30K in Year Two (2016 -2017) $40,000.00 Estimated additional city staff investment at 50 -75 hours per year, depending on level of involvement. 28