HomeMy WebLinkAboutUtilities 2015-07-14 COMPLETE AGENDA PACKETCity of Tukwila
Utilities Committee
• Dennis Robertson, Chair
• Verna Seal
• De'Sean Quinn
AGENDA
Distribution:
P. Brodin
D. Robertson
R. Turpin
V. Seal
M. Hart
D. Quinn
Clerk File Copy
K. Kruller
2 Extra
Mayor Haggerton
Pg. 1
D. Cline
e-mail cover to: A. Le,
L. Humphrey
C. O'Flaherty, D.
B. Giberson
Robertson, D. Almberg,
F. Iriarte
B. Saxton, S. Norris,
R. Tischmak
M. Hart, L. Humphrey
G. Labanara
TUESDAY, JULY 14, 2015 — 5:30 PM
FOSTER CONFERENCE ROOM
(formerly known as CR #1) in the 6300 Building
Item
Recommended Action
Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a) NPDES Program — Grant Application
a) Committee Approval
Pg. 1
Department of Ecology 2015 -17 Municipal Stormwater
Capacity - Building Grant
3. ANNOUNCEMENTS
4. MISCELLANEOUS
b) Utilities Committee 2015 Work Plan Update
b) Discussion Only
Future Agendas:
Next Scheduled Meeting: Tuesday, July 28, 2015
SThe City of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 206- 433 -0179 for assistance.
Utilities Committee - 2015 Work Plan
Description
Qtr
Dept
Action or
Briefing
Status
Andover Park West /Strander New Water Main
Closeout with the TUC Transit Center
3
PW
A
58th Avenue South Water Main Replacement
Bid award
4
PW
A
Macadam Rd South Water Upgrade
Design contract
2
PW
A
Completed
Fort Dent Sewer Relocation
Design contract (301 Fund)
1
PW
A
Completed
Andover Park E Water /Sewer Main Replacement
Design contract
2
PW
A
Completed
Annual Sewer Repair Program
Bid award — Side Sewer at 56t Ave S
2
PW
A
Completed
CBD Sanitary Sewer Rehab
2015 Bid award
3
PW
A
Closeout
4
PW
A
CBD Sewer Repair
Update & Closeout
3
PW
B
Sewer Lift Station #2 Upgrades
Bid award
3
PW
A
Sewer Repair West of Strander Blvd Bridge
Bid award
4
PW
A
GIS Inventory of Sewer System
Design consultant
4
PW
A
Annual Small Drainage Program
Bid award
2
PW
A
Completed
2016 program design contract
4
PW
A
NPDES
Annual update
3
PW
B
Completed
East Marginal Way S Stormwater Outfalls
Grant acceptance
4
PW
A
East Marginal Way S Storm Pipe Replacement Construction
Status update & Closeout
4
PW
B
Tukwila 205 Levee Certification Phase 1
Funding Options (per Budget work shop)
3
PW
B
Chinook Wind
Design consultant
2016?
PW
A
OTHER
Water Asset Management Briefing
4
PW
B
King County Grant for Recycling Assistance - DCD
1
DCD
A
Complete 2/2
Briscoe Desimone Levee Update — City of Kent
1
PW
B
Complete 1/27
Zayo Franchise Agreement
1
PW
A
Completed
Utility Comprehensive Plan Review
1 -4
PW
B
In Progress
WRIA 9 ILA
1
PW
A
Completed
Standard Reports /Briefings
Frequency
Dept.
Facility Tours
As needed
PW
Waste Management Update
Annual
PW (Complete 3110)
Committee Work Plan
2X
Council, Staff
City of Tukwila Updated 7/8/15
City of Tukwila
Jim Haggerton, Mayor
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, P.E., Public Works Director-O
BY: Greg Villanueva, NPDES Coordinator
DATE: July 10, 2015
SUBJECT: National Pollutant Discharge Elimination System Program (NPDES)
Project No. 99341210
Department of Ecology 2015-17 Municipal Stormwater Capacity Building Grant
ISSUE
Grant submission approval for the 2015-2017 Municipal Stormwater Capacity-Building Grants
for NPDES and Surface Water project funding.
The 2015 State Legislature has provided funding in the amount of $50,000 for local
governments covered by the NPDES Phase I and 11 Stormwater permits.
ANALYSIS
DOE has notified Tukwila that Stormwater Capacity - Building Grants will be awarded to all
NPDES municipal permittees requesting funding through Ecology's Administration of Grants &
Loans (EAGL) web-based management system. Applications must be submitted by July 30,
2015.
FISCAL IMPACT
Local City matching funds are not required for the Stormwater Capacity-Building Grants. The
only requirement is that all funded projects must support compliance with NPDES Phase I or
Phase 11 municipal stormwater programs.
MAEE �, •
Utilities Committee is being asked to approve submission of the $50,000 grant application for
the 2015-17 Municipal Stormwater Capacity-Building Grant.
Attachment: 2015-17 Municipal Stormwater Capacity-Building Grants Info Sheet
WAPW Eng\PROJECTS\A- DR Projects\NPDES Program (99341210)\2015 2017 Capacity Grant\lnfo Memo 2015-17 Capacity Grant - sb.doc
DEPARTMENT OF
ECOLOGY
State of Washington
2015 -17 Municipal Stormwater
Capacity- Building Grants
Funding Guidelines
June 2015
Publication and Contact Information
This report is available on the Department of Ecology's website at
For more information contact:
Water Quality Program
P.O. Box 47600
Olympia, WA 98504-7600
Washington State Department of Ecology - www.ecy.wa.gov
o Headquarters, Olympia
360-407-6000
o Northwest Regional Office, Bellevue
425-649-7000
o Southwest Regional Office, Olympia
360-407-6300
o Central Regional Office, Yakima
509-575-2490
o Eastern Regional Office, Spokane
509-329-3400
If you need this document in a format for the visually impaired, call the Water Quality Program
at 360-407-6600. Persons zvith hearing loss can call 711 for Washington Relay Service. Persons
zvith a speech disability can call 877-833-6341.
3
Municipal Stormwater Capacity-
Building Grants
Funding Guidelines
Water Quality Program
Washington State Department of Ecology
Olympia, Washington 98504 -7710
Introduction................................................................................................................ ............................... 1
Fundingprogram purpose ............................................................................................ ..............................1
Applicanteligibility ...................................................................................................... ............................... 1
Grantceiling and match ............................................................................................... ..............................1
Programschedule ........................................................................................................ ............................... 2
Eligibleproject expenses ............................................................................................. ............................... 2
Ineligibleproject expenses .......................................................................................... ............................... 3
Howto apply ............................................................................................................... ............................... 3
GrantManagement ...................................................................................................... ..............................4
Administration......................................................................................................... ............................... 4
Agreementdevelopment ........................................................................................ ............................... 4
Payment requests and project reporting ................................................................. ..............................4
61
Introduction
The Washington Department of Ecology (Ecology) is soliciting requests for funding
assistance for the implementation of the National Pollutant Discharge Elimination System
(NPDES) Municipal Stormwater General Permits in Washington state including:
Phase I Municipal Stormwater General Permit
Western Washington Phase II Municipal Stormwater General Permit
Eastern Washington Phase II Municipal Stormwater General Permit
Funding for this program depends on funding being provided to Ecology by the 2015
Washington State Legislature. Ecology will announce the total funds available after the
Washington State 2015 -17 Biennial budget is adopted.
This non - competitive grant program is available only to cities and counties covered by a
municipal stormwater permit. Ports, universities, school or drainage districts, state agencies
covered by municipal stormwater permits, or other secondary permittees are not eligible to
directly receive this funding. For information on local governments covered by the permits and
permit requirements, see Ecology's website at:
http: / /www. ecy.wa.gov/ programs /wq /stonnwater /municipal /index.html
Funding program purpose
This grant program will provide financial assistance to Phase I and Phase II local governments
for projects that benefit stormwater management programs and implementation of NPDES
municipal stormwater permit programs
NOTE: Capital construction projects are not eligible for funding through this grant program.
• • • •
This is a non - competitive grant program open to all cities or counties in Washington State
covered by a Phase I or Phase II Municipal Stormwater General Permit. Ports, universities,
school districts, drainage districts, state agencies, or other secondary permittees are not eligible
to apply directly for this funding program but may partner with a permitted city or county.
Local governments receiving funding under other Ecology stormwater grant programs are not
precluded from receiving these capacity - building funds.
Grant ceiling and match
Grant funding ceilings will be set by Ecology after the Legislative approval of a state
budget. There are no match requirements, and grant awards will cover 100 percent of
eligible costs of the grant offer amount.
Program schedule
Important Information
All applications for funding must be submitted electronically via the EAGL system.
New users must register for a Secure Access Washington (SAW) account prior to beginning
the application process. New user account approval may take up to two weeks.
EAGL will not accept applications after 5:00 on July 30, 2015.
• 5:00 pm, July 30, 2015 Deadline to apply for funding
• July 31St — October 30, 2015 Negotiate and sign funding agreements
• November 2, 2015 Funding agreements must be signed
• March 30, 2017 Projects completed and all funding expended
Eligible project expenses
All projects must support compliance with Phase I or Phase II municipal stormwater
programs. The following is a list of eligible project s.
1) Public education and outreach activities, including stewardship activities.
2) Public involvement and participation activities.
3) Illicit discharge detection and elimination (IDDE) program activities, including:
a) Mapping or geographic information systems of municipal separate storm sewer
systems (MS4s).
b) Staff training.
c) Activities to identify and remove illicit stormwater discharges.
d) Field screening procedures.
e) Complaint hotline database or tracking system improvements.
4) Activities to support programs to control runoff from new development,
redevelopment, and construction sites, including:
a) Development of an ordinance and associated technical manual or update of
applicable codes.
b) Inspections before, during, and upon completion of construction, or for post -
construction long -term maintenance.
c) Training for plan review and/or inspection staff.
d) Participation in applicable watershed planning effort.
5) Pollution prevention, good housekeeping, and operation and maintenance program
activities, such as:
a) Inspecting and/or maintaining the MS4 infrastructure.
b) Developing and /or implementing policies, procedures, or stormwater pollution
prevention plans at municipal properties or facilities.
6) Annual reporting activities.
7) Establishing and refining stormwater utilities, including stable rate structures.
8) Water quality monitoring to implement permit requirements for a Water Cleanup Plan
(TMDL). Note that any monitoring funded by this program requires submittal of a Quality
Assurance Project Plan (QAPP) that the DEPARMENT approves prior to awarding
funding for monitoring.
a) Development of applicable QAPPs.
b) Monitoring activities, in accordance with a DEPARTMENT- approved QAPP,
to meet Phase FlI permit requirements.
9) Structural stormwater controls program activities (Phase I permit requirement)
10) Source control for existing development (Phase I permit requirement), including:
a) Inventory and inspection program.
b) Technical assistance and enforcement.
c) Staff training.
11) Equipment purchases that result directly in improved compliance with permit
requirements. Allowed costs for equipment purchases must be specific to implementing a
permit requirement (such as a vactor truck) rather than general use (such as a general use
pick -up truck). Qualified equipment purchases include but are not limited to:
a) Illicit discharge testing equipment and materials.
b) Vactor truck or sweeper truck or MS4 maintenance activities.
c) Electronic devices dedicated to mapping of MS4 facilities and attributes.
d) Software dedicated to tracking permit implementation activities.
As a deliverable, documentation of all tasks completed is required. Documentation
includes but is not limited to: maps, field reports, dates and number of inspections
conducted, dates of trainings held and participant lists, number of illicit discharges
investigated and removed, summaries of planning, stormwater utility or procedural
updates, annual reports, copies of approved QAPPs, summaries of structural or source
control activities, summaries of how equipment purchases have increased or improved
permit compliance.
NOTE: All monitoring projects will require an Ecology- approved Quality Assurance Project
Plan (QAPP) and all data must be submitted to Ecology. All receiving water data must be
submitted via Ecology's Environmental Information Management System (EIM).
Other - activities that support stormwater management program implementation and align with
the purposes of this funding program.
Ineligible project expenses
Ineligible projects or project components include but are not be limited to:
o Capital construction projects.
o Projects that do not support Municipal NPDES permit implementation.
o Give -a -ways or incentives that do not serve a stormwater quality educational purpose.
o Grant application preparation.
o TAPE review process for proprietary treatment systems.
Applicants submit requests for funding through the Ecology Administration of Grants and Loans
(EAGL) system. The funding application is available by going to
www.ecy.wa.gov /funding /EAGL.html and following the instructions. Once in the EAGL
system, applicants can access the funding application and an EAGL User Manual that provides
instructions on accessing and using the system.
Applicants can submit applications beginning June 24, 2015. All applications must be
submitted by 5:00 pm on July 30, 2015. Applications and materials sent as hard copies or
by email will not be considered.
Grant Management
The following are important terms and conditions that play a role in the day -to -day decisions
made on grant projects. A complete listing of the administrative requirements for all grants and
loans administered by Ecology is contained in the Administrative Requirements for Recipients of
Ecology Grants and Loans Managed in EAGL; see:
https:Hfortress.wa. ov /ec-/ publications /publications /1401002.pdf.
Administration
Applicants may request up 10 percent of the total grant award for Task 1 Project Administration
and Management in the project application. This task will include the cost of preparing quarterly
and final reports and payment requests, maintaining project documentation and managing the
project. Applicants may include an overhead charge of up to 25 percent of salaries and benefits
for employees for time spent specifically on the project. Overhead is only available for permittee
staff time and may not be charged for purchases or contracts.
The funding agreement is the formal written contractual arrangement signed by authorized
representatives of the recipient and Ecology. The agreement, at a minimum will include: an
approved scope of work, total project costs, a budget, performance schedule and Ecology
General Terms and Conditions. Ecology assigns a staff member to provide project and financial
management to each funded project.
Agreement development
The Ecology project management team will use information contained in the funding proposal as
the basis for developing the funding agreement. It will take less time to develop a funding
agreement if you have a clearly defined project proposal that includes measurable objectives and
an accurate budget. Ecology may withdraw or reduce project funding if a task is determined to
be ineligible during the agreement negotiation process
Payment requests and project reporting
All grant payments are made on a reimbursement basis. Recipients must provide a progress
report with each payment request and at least quarterly. Failure to provide adequate progress
reports will result in denied payment requests and may result in project termination or other
actions.
4
Equipment purchase eligibility
Equipment purchased must be of a specialized nature specific to stormwater program
implementation to be eligible for reimbursement. Tools, vehicles, and other equipment for
general facility or vehicle maintenance are not eligible. Recipients are encouraged to contact the
Ecology Project manager for written pre - approval prior to purchasing equipment. Ecology may
require additional documentation to determine for equipment purchased.
Project completion dates and extensions
Applicants may incur project costs on and after the effective date published in the Final Offer
list, but Ecology cannot reimburse expenditures until the agreement has been signed by
Ecology's Water Quality Program Manager. While applicants can incur eligible costs before the
agreement is signed, they do so at their own risk.
Projects must be completed no later than March 30, 2017. Ecology may approve extensions
for extenuating circumstances by formal amendment. Ecology will not authorize extensions for
projects that have not diligently pursued project completion or have not provided adequate and
timely progress reports. In no case will extensions be approved beyond June 30, 2017.
1111