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HomeMy WebLinkAboutReg 2015-07-20 Item 8C - Report - City Administrator / 2015 2nd Quarter ReportTO: City of Tukwila Jim Haggerton, Mayor 6200 Southcenter Boulevard Tukwila, WA 98188 -2544 The City of opportunity, the community of choice Mayor Haggerton Councilmembers FROM: David Cline, City Administrator DATE: July 15, 2015 SUBJECT: Report for July 20, 2015 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • South King County Leadership Meeting: Mayor Haggerton, City Administrator David Cline and Communications and Government Relations Manager Rachel Bianchi attended a Sound Transit South King County Leadership meeting with King County Executive Dow Constantine, Councilmembers McDermott and Upthegrove and other South King County Mayors to discuss Sound Transit issues important to our region. • Tour of SeaTac Runway Project: Mayor Haggerton, Councilmember Hougardy, City Administrator David Cline and staff members attended a tour of the SeaTac Airport Runway Project sponsored by the Port of Seattle. • Healthy King County Coalition (HKCC) Meeting: Staff attended the summer meeting of the HKCC on July 9. The group includes representatives from Seattle & King County Public Health, local jurisdictions, school districts, and non - profits. Meeting attendees broke into smaller workgroups to generate a list of projects able to be completed by September that would benefit from small grant funding (maximum amount of $5,000) available from HKCC. The workgroups include (1) TMOD: Tobacco, Marijuana, and Other Drugs; (2) BEAL: Built Environments & Active Living; (3) Equity; (4) Schools and Early Learning; and (5) Healthy Eating. 11. Community Events • See You in the Park Events: Parks and Recreation hosted the first See You in the Park event at Joseph Foster Park on July 8. Over 150 neighbors attended and 25 staff representing Parks and Recreation, Police, Fire /EM, Communications and the Department of Community Development. Councilmembers Duffie, Quinn, Ekberg, Hougardy, Mayor Haggerton, City Administrator Cline and Park Commissioner Scanlon also attended. The event provided wonderful opportunities for staff and neighbors to interact and connect. Food, games and Phone: 206 -433 -1800 • Email: Mayor @TukwilaWA.gov • Website: TukwilaWA.gov 127 City Administrator Report July 15, 2015 Page 2 good conversations were abundant. Upcoming See You In the Park events are scheduled to occur from 5:3o —7:00 pm on the following dates: Wednesday, July 15: Riverton Park Wednesday, July 22: Duwamish Park Wednesday, July 29: Tukwila Park Tuesday, August 4: Crestview Park (in coordination with National Night Out) • Comprehensive Plan Outreach: DCD staff attended the first See You in the Park event at Foster Park to provide information on the updates to the Comprehensive Plan and upcoming Council review of the three remaining draft elements: Tukwila International Boulevard District, Housing, and Residential Neighborhoods. The event was a great opportunity for residents to provide informal feedback before the Council public hearing on August 10. 111. Staff Updates Public Safety • Torch Run for Special Olympics: One commander and two officers ran in the Unified Relay For Life, running and carrying the torch for the Special Olympics Summer Games. They were escorted by our traffic unit, and a caravan of police vehicles from police agencies around the country. Project Updates • Round One Bowling & Amusement: The Round One Bowling alley in the Southcenter Mall above Seafood City has received a Certificate of Occupancy. • Holiday Inn Express: An application and plans were submitted for a new 92 room five story hotel at the south -east corner of Tukwila Parkway and Andover Park East. • Tukwila Home 2 Suites Hotel: The 139 Room 4 Story hotel that applied for a permit June 26, 2013 has received a Certificate of Occupancy. • Duwamish Hill Preserve Phase 2: The contract has completed clearing and grubbing and material has been hauled away. Survey work will begin July 17 and anticipated excavation of wetland and wet meadow area will occur the week of July 27. • Duwamish Gardens: McCann Construction has deconstructed the old Carrosino Barn (circa 1920) and removed and stockpiled old skip sheeting, siding rafters, stairs and floor decking. The Heritage Barn Owners group have requested virtually all of the old barn materials and will be arranging for pick up. This will fulfill our historic preservation permit requirement for the site. • 2015 Overlay & Repair: Miles Resources has begun work on this year's program. • Tukwila Village Library: The King County Library System has completed its bidding process for the new library for Tukwila Village and has selected Edifice Construction as the general contractor. They are now working out the contract details. They expect to see construction start onsite in August and take about 11 months. Phone: 206- 433 -1800 • Email: Mayor @TukwilaWA,gov • Website: TukwilaWA.gov 128 City of Tukwila 2015 Work Plan STRATEGIC PLAN GOAL 1: A community of inviting neighborhoods and vibrant businesses '15/'16 Priority 1: Tukwila Lead Department International Boulevard Community Transformation Work Plan Item First Quarter Summary Second Quarter Update Decrease crime on Tukwila International Boulevard (TIB) corridor Police Continued to conduct monthly emphasis at Sound Transit Station and maintained a patrol presence on Tukwila International Boulevard. Community Police Team conducted 30 hours of targeted patrol at the transit center. City continues to work cooperatively with Sound Transit to address security concerns. Completed undercover operation at Foster High School, resulting in the arrest of two students and an adult for selling drugs on school property. The TAC- Team conducted covert operations to combat sex trafficking. Implement Tukwila Village Phases I and II Economic Development Executed purchase and sale agreement with King County Library System. Continued building permit review. Amended TMC to enable street frontage agreement and property sale. Completed consolidation of parcels north of 144th including parking easements. Completed sale of parcel to Library System. Building permits approved for library, building A and building C. Urban renewal motel purchases and redevelopment Economic Development Completed purchase of the Spruce Motel. Hired PBS Engineering to prepare demolition bid specifications. Completed preliminary demolition /grading designs. Resumed negotiations for Sam's Smoke Shop site. Maintain enhanced level of clean up on TIB Public Works Continued higher level of cleaning including bus shelters, litter, trash and graffiti. Ongoing efforts including broken bus shelter glass and typical summer increase in litter and debris. Adopt and implement TIB Comprehensive Plan Element Update DCD Held two joint meetings with City Council and Planning Commission, preparation for public open house and Planning commission review starting in May Planning Commission held a public hearing and reviewed the Tukwila International Boulevard Element, Council review will start 3rd Quarter. Implement Safe Routes to School Projects at Cascade and Thorndyke elementary schools Public Works Completed Cascade View. Re- started Thorndyke with final completion planned in Second Quarter. Thorndyke completed. Emphasis will now shift to coordinated safe routes education with Tukwila School District. Page 1 City of Tukwila 2015 Work Plan '15/'16 Priority 2: Community Livability Work Plan Item Improve residential quality of life Decrease property crime in residential neighborhoods Enhanced code enforcement Coordinate and update Walk and Roll plan, Lead Department Mayor's Office Police DCD Public Works First Quarter Update Provided three comprehensive presentations on Residential Focus area at Council meetings, with emphasis on 1) Creating safer communities; 2) Improving the quality of housing; and 3) Increasing pride and ownership in Tukwila Neighborhoods. Ongoing efforts are across all city departments. Staff conducted multiple foot and bike patrols in residential areas. Held a community meeting with 12 residents, took enforcement action and worked with a property owner to resolve a "crime hot spot" in one of the neighborhoods. Hired third permanent code enforcement officer. Currently recruiting for administrative support tech for code enforcement. Initiated Lean protocols for code enforcement and currently auditing results with a 30 -60 -90 day feedback planned. Consultant selection and contract scheduled for Second Quarter. Second Quarter Update Several initiatives are being completed in the current workplan such as police focus on residential neighborhoods, increased code enforcement, Allentown and McMicken surveys, Park outreach events, and implementation of comprehensive plans. Continued focus across departments on implementing comprehensive residential strategies. Implemented the Patrol Division Neighborhood Emphasis Plan, which focuses on neighborhood, school and foot patrols as well as extra patrols in all city parks. Staff conducted 90 hours of bicycle patrols in the neighborhoods surrounding the TIB corridor. Facilitated several neighborhood meetings for the residents on S 164th St. Conducted the 2015 spring citizen's academy. Increased abatement activity with several property owners complying with clean up and 5 abatement cases with the City Attorney. Collaboration /support from City Depts. (Hot Spots) is helping achieve compliance by owners. Lean process improvements being implements such as analyzing success of courtesy letters. Administrative Support Tech for Code Enforcement was hired. Consultant evaluation and ranking process underway. Contract to Committee and Council in 3`d Quarter. Page 2 City of Tukwila 2015 Work Plan including prioritization of sidewalks Review undergrounding opportunities Public Works 42 "d Ave South contract amendment for undergrounding and related design revisions being negotiated. Approval slated for Second Quarter. 53rd Avenue South consultant selection and scoping will include undergrounding. 42nd Avenue South re- design to include undergrounding is underway and will re- balance remaining right -of -way width for other utilities. 53rd Avenue South consultant selection and contract will be brought to Committee and Council in 3rd Quarter. Create and implement 1% for art policy Parks & Recreation A draft policy is currently being developed alongside guidelines and procedures on how to implement the policy. Parks and Recreation and Public Works are working closely together to discuss scenarios that could affect how funding will be implemented. Parks and Recreation is working with 4Culture to review the policies and implementation procedures. Staff is arranging a workshop about how to integrate public art into City projects. Expand recreational opportunities throughout the City Parks & Recreation The Youth Basketball program served 304 youth (Kindergarten to 6th grade). There was a 9% increase in resident participation from last year's program in part due to the new reduced fee offering. The REACH after school program is meeting enrollment expectations. City continues coordination with YMCA and Tukwila School District. Parks and Recreation staff worked with other area service providers to identify potential gaps in service for the free summer lunch program in Tukwila. Union Gospel Mission added two new lunch sites to serve Tukwila families. The REACH after school program wrapped up in June. The program supervision will be slightly restructured for fall to allow for better staff supervision, training and mentoring. Allentown neighborhood canvass response and access study Communications Completed Allentown survey and provided update to City Council. Community Meeting is planned for May 7 to discuss implementation steps. Successful Allentown community meeting held to discuss survey results and next steps. Staff continues to identify strategies to address some of the issues raised in the canvass. Additional neighborhood canvasses Communications Staff is working on identifying next neighborhood and survey questions for Spring and Fall outreach. Approximately 450 homes in McMicken have been visited as a part of the City's second neighborhood canvass. City -wide survey with focus on public safety Police Police Department Staff developed survey questions during the First Quarter. Survey was finalized and staff began distribution within the community. COPCAB members were given copies to help disseminate. Review infill housing policies DCD Preparation for issues discussion with the Planning Commission and City Council at a joint meeting April 27 Policy for this issue is contained in the Residential Neighborhoods Comprehensive Plan Element reviewed by the Planning Commission in June. Zoning Page 3 City of Tukwila 2015 Work Plan STRATEGIC PLAN GOAL 2: A Solid Foundation for All Tukwila Residents '15/'16 Priority 3: Create Community Partners to Implement Citywide Plans and Vision Work Plan Item Code amendments will implement the policy decisions in 2016. STRATEGIC PLAN GOAL 2: A Solid Foundation for All Tukwila Residents Page 4 '15/'16 Priority 3: Create Community Partners to Implement Citywide Plans and Vision Work Plan Item Lead Department First Quarter Update Second Quarter Update Ensure Comprehensive Plan update is aligned with Strategic Plan DCD Underway Planning Commission reviewed the Comprehensive Plan Elements for Tukwila International Boulevard, Housing, and Residential Neighborhoods as well as the Introduction and Vision sections. Council review will start 3rd Quarter. Enhance community and regional partnerships; emphasis on school district Mayor's Office Preparation for REACH update to City Council /School Board; greater participation by City at Career Day; increased funding for Scholarship Program. REACH update provided to joint School Board /City Council. Providers have met to collaborate on modifications for next school year. City staff participated in the District's Summer Kick - off event at Foster High School. Develop Southcenter Marketing Partnership Economic Development Lodging Tax Advisory Committee approved funding for street pole banners for Sounders and S2. Facilitated season start for S2 including ticket sales and shuttle. Continued working on the Seattle Southside Visitor Services transition to the new public development authority by end of 2015. Evaluate engagement with businesses in the central business district Police Conducted several meetings with Southcenter mall management and security to evaluate levels of interaction and engagement. Will meet with mall management at least monthly during 2015. Continued meetings between Mall Management and the Chief's office. Community Police Team began outreach to other businesses in the CBD. They have contacted over 200 businesses. No on -going issues have been voiced as of this time. Address issues relating to Sound Transit — TIB station security, Boeing Access Road station, ST3, and parking Government Relations City facilitated successful business outreach effort in first quarter on Boeing Access Road Station, recent letter sent from Sound Transit Board members McDermott, Upthegrove, and Von Reichbauer supporting effort; Security and parking continued to be monitored by City staff. The Boeing Access Road light rail and commuter rail stations are currently on Sound Transit's draft project list for ST3. The City is a part of a broad coalition working to keep the projects on the list as it is finalized later this year. Sound Transit, Metro and the City have agreed to Page 4 City of Tukwila 2015 Work Plan STRATEGIC PLAN GOAL 3: A Diverse and Regionally Competitive Economy '15/'16 Comprehensiv Lead Department Priority 4: Develop and Implement -, Economic Development form a join steering committee regarding the TIB Work Plan Item First Quarter Update Second Quarter Update station. STRATEGIC PLAN GOAL 3: A Diverse and Regionally Competitive Economy Page 5 '15/'16 Comprehensiv Lead Department Priority 4: Develop and Implement -, Economic Development a Plan Work Plan Item First Quarter Update Second Quarter Update Create economic development plan Economic Development Scheduled to start later in year. Scheduled to start later in year. Enhance partnerships with business community Economic Development Initiated First Mayor's Business Brief newsletter and started mayor's business visit program. In First Quarter visited Group Health and Red Dot. Continued Mayor's Business Brief newsletter. Toured UPS, Continental Mills, and AMR. Facilitate Union Pacific tracks relocation Economic Development Met with Union Pacific and discussed relocation options. No further discussions at this time. Pending further work on proposed arena. Review sales tax mitigation funding Finance Scheduled for Fourth Quarter. Scheduled for Fourth Quarter. Page 5 w City of Tukwila 2015 Work Plan STRATEGIC PLAN GOAL 4: A High Performing and Effective Organization Page 6 '15/'16 Priority 5: Continue to create a more effective organization Work Plan Item Lead Department First Quarter Update Second Quarter Update Evaluate joining the Kent Regional Fire Authority Mayor's Office Steering Committee formed and met in March with planned monthly meetings, Finance subcommittee continues to meet regularly, committee members have toured Tukwila and Kent Regional Fire Authority facilities, update provided to City Council on April 13. Steering and Finance Committees have continued regular meetings. Regular Update to Council continues with last update provided on June 15. Develop Facilities Master Plan to enhance public safety and support efficiencies Public Works Began Phase 4 and funding and phasing options are being developed. First Phase 4 Steering Committee was held Held first Phase 4 Council Work Session, working on final funding and phasing recommendation to be presented to Council. Review Transportation Benefit District (TBD) Finance On Finance Committee Work plan for continued discussion later this year. The TBD was discussed at the May 19th FS meeting. It will be included in the July 21St FS meeting discussion on revenue options. Implement Lean process improvements Mayor's Office Began Public Records Lean process with Steering Committee and cross - departmental team. Completed the Public Records lean process improvement workshop. Currently working on implementation of the new processes and efficiencies developed in the workshop. Continue implementing High Performing Organization initiatives Mayor's Office Established the City's first cross - departmental Equity Team; newly formed Recognition Team gathering feedback on new policy. Cross - department staff participated in a Training Forum: From Public Good to Public Great. P & R is hosting an MRSC /Performance Consortium intern for the summer. Additional LEAN workshops will be held for staff this fall. Values implementation Communications Completed values rollout to all City work groups including police and fire shifts, implementing plans Values posters are being rotated every two months, Grapevine articles highlighting employees living the Page 6 City of Tukwila 2015 Work Plan STRATEGIC PLAN GOAL 5: Improved Communications and Community Identity '15/'16 Priority 6: Improved communications and community First Quarter Update for ongoing work to focus on values; Annual Awards Ceremony was focused on highlighting employees demonstrating city values; will continue additional communications methods values continue to be published and team exercises have been distributed to department heads for use in upcoming staff meetings. Update City emergency Fire Implement comprehensive communications plan that engages residents, businesses, guests and employees The Debris Management Plan has been drafted in management plans and Communications plan continues to be implemented. Current focus is on website redesign. Completed review of CEMP (Comprehensive and is undergoing review. The City Hazard training Planned for later in 2015. Emergency Management Plan) and orientation to Mitigation Annex to the King County Hazard Emergency Management Training for TPD. Initiated work on a Debris Management Plan. Submitted NIMS (National Incident Management System) compliance documents to state for acceptance. CERT (Community Emergency Response Team) Training course completed at FHS. Mitigation Plan was completed. A Hazard Identification & Risk Analysis (HIRA) has been initiated. Work has begun on a City EOC Activation Plan. EM Orientation was provided to new firefighters. One Teen and one Citizen CERT Course completed. Introduced EM and Public Safety Services to Community Connectors. Create and implement IT IT Technology Services has completed Operational Strategic Plan Strategic Plan efforts started in February with planned conclusion in July. Effort involves all departments and user groups. Plan and a draft Strategic Plan which will be presented to Council in August. Staff is already Implementing preliminary recommendations STRATEGIC PLAN GOAL 5: Improved Communications and Community Identity '15/'16 Priority 6: Improved communications and community First Quarter Update identity Work Plan Item Lead Department Second Quarter Update Implement comprehensive communications plan that engages residents, businesses, guests and employees Communications Implementing 2014 Communication Plan, highlights in first quarter include 2014 Annual Report, cable channel programming, return of the Hazelnut, mayors business brief, and creation of Communications Roundtable group. Communications plan continues to be implemented. Current focus is on website redesign. Begin City identity process Communications Planned for later in 2015. Planned for later in 2015. Page 7 City of Tukwila 2015 Work Plan Expand opportunities for the Community Connectors Program Mayor's Office Planning phase for 2015 projects: Housing element of City's Comp. Plan Update; safety and emergency mgt. in diverse communities; greater involvement by connectors at community events /meetings. Planning continues for multi - cultural community discussion regarding safety /emergency planning, scheduled for mid Sept. One of the City's Community Connectors was appointed to the Human Services Advisory Board. OTHER KEY PROJECTS Page 8 Work Plan Item Lead Department Strategic Plan Goal Status Issue bonds to finance Interurban Avenue improvements and Boeing Access Road retrofit. Finance Goal 4- High performing organization. Bonds sold April 14th with effective interest rate of 2.54% over 20 -year term. Due to this low rate, the City received a savings of more than $50,000 annually and $1 million in total costs from the original adopted budget. NW Arena Project Review DCD Goal 3 — Diverse and Regionally Competitive Economy EIS process underway with concurrent work on development agreement and design issues. Several departments are actively engaged in working with the developer on this project. Page 8