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HomeMy WebLinkAboutCAP 2015-07-27 COMPLETE AGENDA PACKETCity of Tukwila Community Affairs & Parks Committee O Verna Seal, Chair O Dennis Robertson O Allan Ekberg AGENDA Distribution: V. Seal D. Robertson A. Ekberg K. Kruller Mayor Haggerton D. Cline C. O'Flaherty R. Turpin L. Humphrey D. Johnson MONDAY, JULY 27, 2015 — 5:30 PM HAZELNUT CONFERENCE ROOM (formerly known as CR #3) at east entrance of City Hall Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. Update on 2015 Parks and Recreation Work Plan. a. Information only. Pg.1 Dave Johnson, Parks & Recreation Superintendent b. NLC (National League of Cities) Youth Delegate b. Information only. Pg.17 Program. Laurel Humphrey, Council Analyst 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Monday, August 10, 2015 to. The City of Tukwila strives to accommodate those with disabilities. Please contact the City Clerk's Office at 206 - 433 -1800 (TukwilaCityClerk @TukwilaWA.gov) for assistance. TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Community Affairs & Parks FROM' Rick Still, Parks and Recreation Director BY: Dave Johnson, Parks and Recreation Manager DATE: July 22, 2015 SUBJECT: Work Plan Update 6 mo. — Parks and Recreation ISSUE Update the Committee on the Parks and Recreation Department Work Plan through June 2015. BACKGROUND Parks and Recreation Department has been working on a number items in their Work Plan in addition to the daily programs and operations. Staff would like to present a 6 month update. RECOMMENDATION Information Only ATTACHMENT Presentation 1 2 2015 work plan update parks and recreation mproved Citizen Aw more active /eat well !Mit &Efficient #5 P&R Busin:...Participa Parks & Recreation Work Plan Update thru June 30, 2015 . t er ' reas mmission Up • ate • Park Commission • Arts Commission • Tukwila Library A Sister Cities • Regional Fire Authorit RFA • Facility Plan Communication Pla • Special Issues /Ot e Parks & Recreation Work Plan Update thru June 30, 2015 . oristruction Parks & Recreation Work Plan Update thru June 30, 2015 . Siccardi Parce f:': tionT Parks & Recreation Work Plan Update thru June 30, 2015 . Mobile Rec Programs Parks & Recreation Work Plan Update thru June 30, 2015 . C M' AME" :C,IC SERVICE PRO(.:_ Parks & Recreation Work Plan Update thru June 30, 2015 . #3 -'Im• rove : itize ore active /eat well in r�ngon diabetes and r- se. Parks & Recreation Work Plan Update ! thru June 30, 2015 . ffective : Efficient Maintenance Maintenance Service Level Standards if forested natural areas are restored Aggressively r .alive vegoar, and piantrag native trees and shrubs st;ll re' .. ar, t alnabie condition, IIn too years. the - - ;ervIces and better resist invasnne PR ESE%-r MMMEMEIN IN 20 YEARS IN 50 YEARS IN =YEARS Parks & Recreation Work Plan Update thru June 30, 2015 . MERGENCIPREPA4tUNESSPdP Parks & Recreation Work Plan Update thru June 30, 2015 . OUR VISION: THE CITY OF OPPORTUNITY. NE COMMUNITY OF CHOICE Parks & Recreation Work Plan Update thru June 30, 2015 i+ .per. Parks & Recreation Work Plan Update thru June 30, 2015 . Parks & Recreation Work Plan Update thru June 30, 2015 . 16 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Community Affairs and Parks Committee FROM: Laurel Humphrey, Council Analyst DATE: July 21, 2015 SUBJECT: National League of Cities Youth Delegate Conference Program ISSUE Councilmembers have expressed ongoing interest and support for Tukwila students to participate in the National League of Cities (NLC) Youth Delegate program. BACKGROUND The NLC Youth Delegate program provides high school students with the opportunity to attend either the Congressional City Conference in March or the Congress of Cities in November. Youth delegates attend the same workshops, meetings and general sessions as local elected officials from across the country, giving them unique and valuable educational and networking experiences. NLC has no requirements for participation, other than delegates must be current high school students, and cities have the flexibility to identify participants in the manner they see fit. NLC recommends that each city bring at least two youth delegates. Several elected officials and staff from the City of Tukwila are planning to attend the 2015 Congress of Cities in Nashville, Tennessee from November 4 through November 7. This will provide an excellent opportunity for student participation. Funding is available for 2015 and is proposed to be evenly divided between the Mayor's Sister Cities travel budget and the City Council travel budget. A volunteer from the Parks Department has offered to serve as adult chaperone, and funding for that individual will come from the Parks department travel budget. Adult chaperones are given a significantly discounted registration rate and can also take advantage of the educational opportunities available. The Council has an existing partnership with the Teens for Tukwila, formalized by adoption of a charter via Resolution 1850. Because of this partnership and their demonstrated success in leadership, the Teens for Tukwila have been asked to assist with a selection process to identify the 2015 NLC Youth Delegates and will be discussing an approach at their next meeting, scheduled to be held on July 23, 2015. Proposed Timeline: 1. Identification of 2015 NLC Youth Delegates 2. Conference registration and purchase of travel 3. Pre - conference meeting with chaperone 4. Conference 5. Report to Council by August 21, 2015 by August 28, 2015 by October 30, 2015 November 4 -7, 2015 by December 31, 2015 17 18 INFORMATIONAL MEMO Page 2 DISCUSSION This is a status update for the Committee. FISCAL IMPACT Estimated Expenses per Youth Delegate Registration $160 Airfare $400 -600 Hotel* $600 -1200 Food ** $100 Total $1260 -2060 * Variation due to potential of shared room(s) ** Conference will provide most meals RECOMMENDATION Information Only. ATTACHMENTS NLC Youth Delegate Program Information C:\ Users\ Christy\ AppDatalLocallMicrosoft\WindowslTemporary Internet Files\ Content. Outlook1H94XRZJM \NLCYouthmemo.docx )uth Participation at NLC Conferences http: / /www.nlc.org /find- city - solutions /institute- for - youth- education -an... NATIONAL LEAGUE of CITIES Youth Participation at NLC Conferences The National League of Cities (NLC) encourages the participation of youth (current high school students) at its annual Congress of Cities in November and its Congressional City Conference in March. At these conferences, youth delegates have the opportunity to learn and share ideas for improving their communities and discuss federal policies that affect their cities and towns. They also learn about NLC's legislative priorities, have the chance to be a part of an important dialogue, and gain information they can use for discussion and action at home. Through civic engagement opportunities - including attendance at these conferences - young people gain experience; acquire new skills; learn responsibility and accountability; develop a greater sense of confidence, empowerment, and membership; and forge meaningful connections to other youth and adults. Youth are considered full delegates at each conference; they can attend all general sessions and workshops. They and their chaperones (adults who would not ordinarily attend the conference) also receive a discounted conference registration rate of only $110. Youth Delegate Sessions NLC's Institute for Youth, Education, and Families sponsors special "youth- only" sessions that provide context to each conference and facilitate networking among youth and local elected leaders from other communities. The sessions typically include an interactive youth delegate orientation lunch at the beginning of each conference, a networking breakfast with youth and elected leaders, and closing lunch session offering opportunities for reflection and development of plans for action upon returning home. At past conferences, youth delegates have had the opportunity to participate in a Lobbying 101 workshop sponsored by the United States Student Association, learn about youth leadership in New Orleans' recovery following Hurricane Katrina, learn about efforts by their peers to lower the age for voting in local elections and participating as poll workers in all elections, and share their perspectives on education policy with local and federal officials. All youth delegate sessions focus on ways to improve youth participation in local government through stronger youth councils, appointment of youth to city boards and commissions, and other strategies. The four youth members of NLC's Council on Youth, Education and Families are instrumental in planning these sessions. SPOTLIGHT Youth Participation at NLC Conferences Congressional City Conference 19 outh Participation at NLC Conferences http: / /www.n1c.org /find - city - solutions /institute- for - youth - education -an... STAFF CONTACTS Leon Andrews Director, Race, Equity And Leadership (REAL) Executive Office 202- 626 -3039 andrews@n1c.org © 2013 National League of Cities 11301 Pennsylvania Avenue NW Suite 550, Washington, DC 20004 20 7/71/7(11 5 a.al PM Guth Delegate Sessions FAQs http: / /www.nlc.org/ find - city - solutions /institute- for - youth- education -an... NATIONAL LEAGUE of CITIES Youth Delegate Sessions FAQs As part of NLC's continuing efforts to promote youth participation in local government, municipal officials are encouraged to bring youth (high school students) with them to both NLC conferences as youth delegates. Below are answers to some frequently asked questions about youth delegate participation at NLC conferences (Congressional City Conference and Congress of Cities). 1. Should youth attend the conferences? Yes. The conferences offer valuable opportunities for youth to learn more about local government. In addition, youth offer a unique perspective to the municipal leaders at the conference. Youth delegates will interact with and learn from both youth and adults. They will return to their hometown energized with new ideas and strategies. 2. What activities are included in the youth track of the conferences? The conferences are for municipal officials to which youth are invited as full delegates and representatives of their communities. As such, there is no special youth track. Youth attend the same workshops, meetings, and general sessions as local elected officials. Please see the confernce program for further details on these events. However, there are several "youth- focused" sessions. 3. How many youth usually attend the conferences? Each year, we expect about 100 youth to attend the conferences; there are usually about 3,000 -4,000 adults. 4. Is there an age restriction? Youth must be current high school students (freshmen, sophomores, juniors, or seniors in high school) to participate as youth delegates. They receive a "youth delegate ribbon" and a conference registration bag, and they are eligible to participate in the youth delegate events (youth orientation, youth forum, and youth social, etc.), as well as other events open to all conference delegates. 5. How many youth can each city bring? We suggest bringing at least two youth, as it is often easier for youth to take advantage of this conference if they are with another peer from their city. You may want to bring at least one adult chaperone for every five youth. 6. Who is responsible for the youth delegates at the conferences? The adult chaperone or city official bringing the youth is responsible for the youth throughout the entire conference. 7. Who should be a chaperone? 21 n P-1,1 /n /1 1 C h./ V1 A 1 Al outh Delegate Sessions FAQs http: / /www.nlc.org/ find - city - solutions/ institute - for - youth- education -an... We encourage local elected officials to be chaperones when possible, which will build solid relationships between the youth and these leaders. When this is not possible, city staff responsible for the local youth council or senior parks and recreation staff are examples of the city leaders who could be chaperoning the youth delegates. 8. What are the roles of the youth delegate and the adult bringing the youth delegate? Youth delegates come to NLC conferences as representatives of their municipality. Youth participate fully in workshops and general sessions - listening, asking questions, and on occasion serving as panelists. They network with each other and provide new perspectives to adults. The hope is that they will leave each conference with a better understanding of how cities operate and with ideas about how to improve their communities upon returning home. For adults, supporting young people's participation means not only arranging logistics - like making travel and housing arrangements - but also providing support and encouragement of their participation. One step chaperones may take is to facilitate a meeting between the youth and the local officials who are in attendance. Chaperones may also want to go through the conference program together before arriving on -site, debrief with youth and adults at the end of each day, and encourage youth to speak up throughout the conference. 9. What is the registration fee for youth? Youth delegates receive a discounted registration fee of $ 10. What is the registration fee for chaperones? Chaperones who would not otherwise attend the conference receive a discounted registration fee of $110. This discounted fee is not available to elected officials, city managers, or others who would ordinarily attend the conference. 11. Is there a youth rate for hotel accommodations? There is no special hotel rate for youth, although allowing youth to share rooms, in accordance with hotel guidelines, may help to reduce the cost. For more information, please contact Experient Inc., the agency managing housing and registration, at (866) 229 -2386 or (301) 694 -5243 or NLC@experient-inc.com. 12. How can cities pay for sending youth to the conferences? Each year, communities use a number of strategies to pay for youth delegates' attendance at NLC confernces. Some cities allocate municipal funds. In return, youth delegates may present their conference experience and what they learned to the city council. Other cities request support from businesses, the school district, or civic groups (such as the League of Women Voters, Chamber of Commerce, or Rotary Club). Some state municipal leagues will provide scholarships for youth delegates. Parents and youth also help defray costs through donations and /or fundraising activities such as car washes and bake sales. 13. Which cities usually send youth to the conferences? Cities of different sizes and from various parts of the country send youth to this conference. In recent years, officials from cities such as Lynchburg, Va., Waco, Texas, Newark, N.J., Oak Ridge, Tenn., and Ottawa, Kan., have brought youth delegates to the Congress of Cities. SPOTLIGHT Youth Delegate Resources of'322 7/22/2015 9Jfl2. AM )uth Delegate Sessions - Advice to Youth http: / /www.nlc.org /find- city - solutions/ institute - for - youth - education -an... NATIONAL LEAGUE of CITIES Youth Delegate Sessions - Advice to Youth As part of NLC's continuing efforts to promote youth participation in local government, municipal officials are encouraged to bring high school students with them to both NLC conferences as youth delegates. Below is advice for youth delegates to make the most of conference participation. For those of you who have never been to a conference before, they can be really fun events. They are large gatherings of people who come together to learn about a specific topic or topics. These conferences are a great opportunity to meet youth and adults who care about a lot of the same things you do. Most participants in NLC conferences will be adults, although we expect about 100 youth delegates. While these conferences are not youth conferences, there will be several sessions of interest to youth, including some in which youth are active participants or even panelists. Youth are welcome in all workshops and sessions just like other delegates. The following guidelines may help you make the most of the conferences. Be visible This means speaking up during big group sessions, asking questions during panels, and introducing yourself to other youth and adult delegates. Although this may feel awkward if there aren't many young people around, other youth, your chaperone, and other adults will support you. Wear your youth delegate ribbon proudly. If you don't receive one with your conference materials when you register, ask for one. Connect with local elected officials from your city and state Ask your chaperone to arrange a meeting with local elected officials from your city. Even if you already know them and meet with them regularly, this conference is a special opportunity to connect and discuss issues of concern while you are both away from your everyday duties. Each state has a state municipal league, which represents municipalities in that state. Seek out and attend appropriate state league events, such as state breakfasts. You don't have to do it by yourself - bring a friend! What better opportunity to help city officials learn about youth participation? Collect business cards and pins Collect as many as possible. Use the backs of business cards to write any notes about the person you may forget. Also, many city officials have city pins and will be glad to share with you. See if your city has a city pin, and if you can take a supply to use for trading. Be a team Being visible and making friends all the time is hard work. You may want to pick a buddy. It means that sometimes you're going to need to sit next to each other and encourage each other to speak up. 23 outh Delegate Sessions - Advice to Youth http: / /www.nlc.org /find - city - solutions /institute- for - youth - education -an... Remember you are part of a team and that you can depend on each other. Dress appropriately The dress is "business casual." Suits are not required. For both girls and boys, wear slacks instead of jeans; sweaters are fine. Because it may be warm in the convention center and chilly outside, dressing in layers is a good idea. Be on time A large conference runs best when it follows the printed schedule. Although no one takes attendance, you don't want to miss anything. Initiate and volunteer Sometimes you may be asked to make a presentation or report back about a small group discussion or take notes for a group. Be helpful and volunteer at every opportunity. Speak up during big group sessions; adults and your peers want to hear what you have to say. Ask questions during panels, particularly if something isn't clear. Be courteous during sessions and presentations Give your full attention to workshop panelists and session speakers, and listen to your fellow youth delegates when they are presenting or asking questions. Wouldn't you want the same courtesy from other delegates if you were the one presenting? If you need to answer a call or check your email, step outside of the session room or wait until there is a scheduled break. Debrief at the end of the day It will be useful to get together as a group at least once a day (with other youth or adults from your city or with your new friends) to share highlights and talk about how your day has gone. This is particularly useful in such a large conference. Use your time to share what sessions were good and what topics were hard to understand, and remember that your participation is critical. Say thanks Appreciate the work that people have done to make this event happen. Make an effort to say thank you to everyone from NLC leaders to the person who served you lunch or staffed the registration table. In particular, thank the youth and adult panel members at workshops. Manage your money Find out which expenses like taxis, food, or calls home will be covered by your sponsoring city or organization. Save receipts because you may need them. Bring some cash for personal spending money. This advice for youth and adults is based in part on material prepared by Youth on Board. Youth on Board and other local and national resources and programs are described in NLC's action kit on Promoting Youth Participation. SPOTLIGHT Youth Delegate Resources Register Online Advice for Youth Delegates 24 '7f» 1 /1f11 < n.nn v»n )uth Delegate Sessions - Advice for Adult Chaperones http: / /www.nlc.org /find- city - solutions /institute -for- youth - education -an... NATIONAL LEAGUE of CITIES Youth Delegate Sessions - Advice for Adult Chaperones As part of NLC's continuing efforts to promote youth participation in local government, municipal officials are encouraged to bring high school students with them to both NLC conferences as youth delegates. Below is advice for adult chaperones to help youth delegates make the most of their conference experience. Youth are welcome to attend any and all sessions in the program. Please note, however, that the conference does not include a specific "youth track," and the conference program includes only a few sessions designed solely for youth delegates. There are a wide variety of workshops that may be of interest to youth (education, youth violence prevention, afterschool, preventing childhood obesity, youth civic engagement, etc.). Whether you are a chaperone, a local elected official, or a city staff person coordinating a youth council, you have a special role to play. You are assuming responsibility for youth delegates throughout the conference. Supporting young people's participation doesn't mean only managing logistical details; it is also providing emotional support and encouragement of their participation. However, you will still be able to enjoy the conference as a full participant and, with a few added steps, be an ally for the youth. The following guidelines may help you: Be a good listener You may have the opportunity to hear what youth really think about the conference. For many of them, this is a totally different environment from what they are used to. They may not have experienced the world of business suits and agendas before. This may discourage them from speaking up or feeling comfortable at first. If they express frustration or confusion, don't take comments personally. They are coming to you because they see you as a caring adult. Take advantage of this as an opportunity to connect with them. Review the program as a team at home Bring your group together to talk about what will go on at the conference and to ask questions about the National League of Cities and what it does. Download the agenda and list of workshops from the Web site. Explain them and discuss how you and the youth can use what you learn at the conference when you get back home or to school. Connect youth with their municipal officials This helps them understand the broader significance of the conference for their hometown officials. These connections can be an informal meeting, a meal together, or the opportunity to accompany 25 buth Delegate Sessions - Advice for Adult Chaperones http: / /www.nlc.org/ find - city - solutions/ institute -for- youth - education -an... the local officials to a workshop. If possible, arrange times for these connections before leaving home; the large conference attendance may make it difficult to run into each other. Review the program on -site Take 15 minutes before each conference day to look at the agenda and help the young people pick out workshops and sessions they want to attend. Ask them if they want to attend sessions in pairs, as a group, or solo. Attend orientation Chaperones are encouraged to attend the orientation session for youth, as well as other youth delegate sessions. Help coordinate cash Most young people don't have a lot of cash to spend on transportation and food. Try to get petty cash from your organization to pay for these expenses up front. Support young people in being visible In an adult- oriented environment, it can really be intimidating for young people to be outgoing. Keep asking them what they think, and encourage them to support each other. Sit by them during workshops, and remind them that it is important that they speak up about issues of importance to them. At the same time, provide opportunities for them to be independent (e.g., choosing and attending workshops on their own). More Information All youth age 15-18 who participate in the 2013 Congress of Cities may have additional opportunities to provide advice to NLC during the course of the year, receive information from NLC occasionally, work toward the establishment of youth councils in local communities, and interact with each other on matters of common interest. This advice for youth and adults is based in part on material prepared by Youth on Board. Youth on Board and other local and national resources and programs are described in NLC's action kit on Promoting Youth Participation. SPOTLIGHT Youth Delegate Resources Register Online Advice for Youth Delegates Advice for Adult Chaperones Congressional City Conference Tentative Schedule FAQs STAFF CONTACTS Leon Andrews 26 11')1 /11115 A •na PM