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Home My WebLink AboutUtilities 2015-08-11 COMPLETE AGENDA PACKETCity of Tukwila Utilities Committee • Dennis Robertson, Chair • Verna Seal • De'Sean Quinn AGENDA Distribution: P. Brodin D. Robertson R. Turpin V. Seal M. Hart D. Quinn Clerk File Copy K. Kruller 2 Extra Mayor Haggerton Pg. 1 D. Cline e-mail cover to: A. Le, L. Humphrey C. O'Flaherty, D. B. Giberson Robertson, D. Almberg, F. Iriarte B. Saxton, S. Norris, R. Tischmak M. Hart, L. Humphrey G. Labanara TUESDAY, AUGUST 11, 2015 — 5:30 PM FOSTER CONFERENCE ROOM (formerly known as CR #1) in the 6300 Building Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a) 53 d Ave S (S 137th St_ S 144th St) a) Committee Approval Pg. 1 Grant Application Submittals b) 2015 Small Drainage Project — Longacres Way b) Forward to 8/17/15 Regular Pg. 3 Project Completion and Acceptance Consent Agenda 3. ANNOUNCEMENTS 4. MISCELLANEOUS Future Agendas: Next Scheduled Meeting: Tuesday, August 25, 2015 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the Public Works Department at 206- 433 -0179 for assistance. City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director BY: Ryan Larson, Senior Program Manager DATE: August 7, 2015 SUBJECT: 53rd Ave S (S 137th St — S 144th St) Project Nos. 99110301 & 90341213 Grant Application Submittals ISSUE Authorize the submittal of grant applications for Washington State Transportation Improvement Board (TIB) and Washington State Department of Ecology (DOE) funding for the 53`d Ave S Residential Street Project. BACKGROUND TIB and DOE have issued Calls for Projects inviting qualified applicants to apply for available grant funds. Current City policy requires approval by the appropriate Committee before applying for grants. DISCUSSION The TIB program awards State funds for selected projects. TIB funding requires a minimum 20% local match and utility undergrounding costs are not typically eligible. The DOE Fiscal Year (FY) 2016 Stormwater Pre - Construction Grants can be used to retrofit existing roadways to provide water quality improvements. Water quality facilities required as part of roadway widening are not eligible, however providing treatment for the area of the existing roadway is allowed. There are no matching requirements for DOE grant funds. FISCAL IMPACT As we were unsuccessful for grant funding for design of the 53'01 Ave S Residential Street Project in 2014, City funds will be covering the design and right -of -way scheduled for 2015. Consultant selection for design is currently underway. The TIB and DOE grants would be for construction funding in 2016 and 2017. RECOMMENDATION Utilities Committee approval to submit 2015 grant applications to the Washington State Transportation Improvement Board and Washington State Department of Ecology for the 53rd Ave S Residential Street Project. V4ukdata2k12Fpw common$Spw eng,,projects%a- rw & rs projects ,,53rd ave s (99110301('grantminfo memo utilities committee grant applications 2015.docx Ci!y of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director .14 BY: Peter Lau, Senior Program Manager DATE: August 7, 2015 SUBJECT: 2015 Small Drainage Program — Longacres Way Project No. 91541201, Contract No. 15 -091 Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract Number 15 -091 with Laser Underground & Earthworks, Inc. of Snohomish, Washington was issued on May 4, 2015 for the 2015 Small Drainage Program (SDP) — Longacres Way Project. This construction project built roughly 300 linear feet of storm drainage improvements on Longacres Way between West Valley Highway and Nelson Place. Other project improvements included clearing and grubbing, asphalt pavement removal, asphalt paving, sidewalk replacement, and project site restoration. DISCUSSION The 2015 Small Drainage Project — Longacres Way Project was physically completed on June 16, 2015. No change orders were executed for this project. FINANCIAL IMPACT The construction budget for the 2015 Small Drainage Project — Longacres Way was $325,000.00. A small amount of unit price over -runs were due to some additional usage of crushed surfacing top course for storm drainage trench backfill. Retainage is being held by the City for this project in the amount of $2,837.42. Expenses Construction Contract Amount $55,441.00 Unit Price Over -runs 1,307.38 Total Contract $56,748.38 RECOMMENDATION Council is being asked to formally accept the 2015 Small Drainage Project — Longacres Way construction contract as complete and authorize the release of retainage, subject to standard claim and lien release procedures, with Laser Underground & Earthworks, Inc. in the final amount of $56,748.38 and to consider this item on the Consent Agenda at the August 17, 2015 Regular Council Meeting. Attachment,, Notice of Completion W1PW EngtPR0JECTStk DR PmjectsWnual Small Drainage Progr 12015 SDP (91541201pQnstruc4oniang Acres WayW 700 - Post Construction d Closeou0lnfo Memo Closeout Longacres laser 06 -07 -15 gl,docz o O~ NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 601269998 Date: Name & Address of Public Agency Department Use Only City of Tukwila Assigned to: 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned: UBI Number: 179 000 208 Notice is herebv given relative to the completion of contract or project described below Project Name Contract Number Job Order Contracting 2015 Small Drainage Pro ram - Lon acres Way Project #91541201 15 -091 ❑ Yes x❑ No ascription of or oneJ nc u e Jobsite Address(es) Construction of roughly 300 linear feet of storm drainage improvements on Longacres Way between West Valley Highway and Nelson Place. Items of work Included clearing and grubbing, asphalt pavement removal, storm pipe and catch basin installations, asphalt paving, sidewalk replacement, project site restoration, and other work necessary to complete the Work as specified and shown in the Contract Documents. Affidavit ID for Laser Underground & Earthworks, Inc. is 585322. Federally funded road transportation project? ❑ Yes No Contractor's Name Telephone Number Laser Underground & Earthworks, Inc. 1425-251-1636 Contractor Address 20417 87th Avenue SE, Snohomish, WA 98296 1 f Retainage is Bonded, List Surety's Name (or attach a copy) N /A. Surety Agent's Address N /A. Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted April 20, 2015 May 4, 2015 June 16, 2015 Contract Amount $ 55,441.00 Additions ( +) $ 1,307.38 Liquidated Damages $ Reductions ( -) $ 0.00 Amount Disbursed $ Sub -Total $ 56,748.38 Amount Retained $ Amount of Sales Tax Paid at 0.0% (If various rates apply, please send a breakdown) $ 0.00 �" TOTAL $ 56,748.38 TOTAL $ NOTE. These two totals must be equal Please List all Subcontra tors Below: 0.00 53,910.96 2,837.42 56,748.38 Subcontractor's Name: UBI Number: Affidavit ID (if known) Caliber Concrete Construction, Inc. 601 156 625 585446 RAM Surveying & Mapping LLC 603 071 903 585389 F215. 038 -000 08 -2011 REV 31 0020c (08/25 /11) Continued on page 2 Please List all Subcontractors Below: Subcontractor's Name: UBI Number: Affidavit ID (if known) Comments: Contact Name: Diane saber Title: Fiscal Specialist Email Address: Diane.Jaber @TukwilaWA.gov Phone Number: (206) 433 -1871 x1871 (Vote: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form to lla three agencies below. For a faster response, please submit by e-mail. Washington State Department of Revenue Public Works Section Washington State Department of Labor and Industries Contract Release Washington State _rte Employment Security Department Specialized Collections Unit PO Box 47474 PO Box 44274 PO Box 9046 Olympia WA 98504 -7474 Olympia, WA 985044272 Olympia WA 98507 -9046 (360)725 -7588 (360)9024754 (360) 902 -9780 FAX (360) 664 -4159 FAX (360) 902.6897 Fax (360) 902 -9287 PWC@dor.wa.gov ContraetRelease @lni.we gov publicworks @esd.wa.gov For tax assistance or to request this document in an alternate format, visit http: / /dor.wa.gov or call 1- 800 - 647 -7706. Teletype (TTY) users may call (360) 705 -6718. F215- 038 -000 08 -2011 REV 31 0020e (08/25/11)