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Home My WebLink AboutReg 2015-08-17 Item 5C - Final Acceptance - 2015 Small Drainage Program - Longacres Way with Laser Underground and Earthworks for $56,748.38COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by Ma or s review Council review 08/17/15 BG ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&'R ❑ Police ® PW SPONSOR'S The contract with Laser Underground & Earthworks, Inc. of Snohomish, WA is complete for SUMMARY the 2015 Annual Small Drainage Program - Longacres Way. This project provided storm drainage improvements at Longacres Way near West Valley Hwy. Construction began May 4, 2015 and was completed on June 16, 2015. Unit price over -runs were $1,307.38. Council is being asked to accept and finalize the contract with Laser Underground & Earthworks in the amount of $56,748.38. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 08/11/15 COMMITTEE CHAIR: DENNIs ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMrITEI Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPINDITURI REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $56,748.38 $63,757.15 $0.00 Fund Source: 412 SURFACE WATER (PG 136, 2013 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 08/17/15 5.C. CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 08/17/15 AGENDA ITEM TITLE 2015 Annual Small Drainage Program - Longacres Way Project Completion and Acceptance CATEGORY ❑ Discussion Mtg Date ® Motion Mtg Date 08117115 E] Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&'R ❑ Police ® PW SPONSOR'S The contract with Laser Underground & Earthworks, Inc. of Snohomish, WA is complete for SUMMARY the 2015 Annual Small Drainage Program - Longacres Way. This project provided storm drainage improvements at Longacres Way near West Valley Hwy. Construction began May 4, 2015 and was completed on June 16, 2015. Unit price over -runs were $1,307.38. Council is being asked to accept and finalize the contract with Laser Underground & Earthworks in the amount of $56,748.38. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 08/11/15 COMMITTEE CHAIR: DENNIs ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMrITEI Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPINDITURI REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $56,748.38 $63,757.15 $0.00 Fund Source: 412 SURFACE WATER (PG 136, 2013 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 08/17/15 MTG. DATE ATTACHMENTS 08/17/15 Informational Memorandum dated 08/07/15 State of WA Depart of Revenue Notice of Completion 15 -091 Minutes from the Utilities Committee meeting of 08/11/15 17 1 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director -le BY: Peter Lau, Senior Program Manager DATE: August 7, 2015 SUBJECT: 2015 Small Drainage Program — Longacres Way Project No. 91541201, Contract No. 15 -091 Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract Number 15 -091 with Laser Underground & Earthworks, Inc. of Snohomish, Washington was issued on May 4, 2015 for the 2015 Small Drainage Program (SDP) — Longacres Way Project. This construction project built roughly 300 linear feet of storm drainage improvements on Longacres Way between West Valley Highway and Nelson Place. Other project improvements included clearing and grubbing, asphalt pavement removal, asphalt paving, sidewalk replacement, and project site restoration. DISCUSSION The 2015 Small Drainage Project — Longacres Way Project was physically completed on June 16, 2015. No change orders were executed for this project. FINANCIAL IMPACT The construction budget for the 2015 Small Drainage Project — Longacres Way was $325,000.00. A small amount of unit price over -runs were due to some additional usage of crushed surfacing top course for storm drainage trench backfill. Retainage is being held by the City for this project in the amount of $2,837.42. Expenses Construction Contract Amount $55,441.00 Unit Price Over -runs 1,307.38 Total Contract $56748.38 RECOMMENDATION Council is being asked to formally accept the 2015 Small Drainage Project — Longacres Way construction contract as complete and authorize the release of retainage, subject to standard claim and lien release procedures, with Laser Underground & Earthworks, Inc. in the final amount of $56,748.38 and to consider this item on the Consent Agenda at the August 17, 2015 Regular Council Meeting. Attachment: Notice of Completion WAPW EngIPROJECTSW- DR ProjectslAnnual Small Drainage Programs12015 SDP (91541201)IConstruction\Long Acres WayW.700 - Post Construction 8 Closeoutlnfo Memo Close out Longacres Laser 08 -07 -15 gLdocx M 20 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 601269998 Date: Name & Address of Public Agency Department Use Only City of Tukwila Assigned to: 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned: UBI Number: 179 000 208 Notice is hereby given relative to the completion of contract or project described below Project Name Contract Number Job Order Contracting 2015 Small Drainage Program - Lon acres Way Project #91541201 15 -091 ❑ Yes 0 No Description of Work Done /Include Jobsite Address(es) Construction of roughly 300 linear feet of storm drainage improvements on Longacres Way between West Valley Highway and Nelson Place. Items of work included clearing and grubbing, asphalt pavement removal, storm pipe and catch basin installations, asphalt paving, sidewalk replacement, project site restoration, and other work necessary to complete the Work as specified and shown in the Contract Documents. Affidavit ID for Laser Underground & Earthworks, Inc. is 585322. Federally funded road transportation project? ❑ Yes No Contractor's Name Telephone Number Laser Underground & Earthworks, Inc. 1425-251-1636 Contractor Address 20417 87th Avenue SE, Snohomish, WA 98296 If Retainage is Bonded, List Surety's Name (or attach a copy) N /A. Surety Agent's Address N /A. Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted April 20, 2015 May 4, 2015 June 16, 2015 Contract Amount $ 55,441.00 Additions ( +) $ 1,307.38 Liquidated Damages $ Reductions ( -) $ 0.00 Amount Disbursed $ Sub -Total $ 56,748.38 Amount Retained $ Amount of Sales Tax Paid at 0.0% (if various rates apply, please send a breakdown) $ 0.00 TOTAL $ 56,748.38 TOTAL $ NOTE. Tliese two totals must be equal Please List all Subcontra tors Below: 0.00 53,910.96 2,837.42 56,748.38 Subcontractor's Name: UBI Number: Affidavit ID (if known) Caliber Concrete Construction, Inc. 601 156 625 585446 RAM Surveying & Mapping LLC 603 071 903 585389 F215- 038 -000 08-2011 REV 31 0020e (08/25/11) Continued on page 2 21 Please List all Subcontractors Below: ISubcontractor's Name: IUBI Number: (Affidavit ID (if known) Contact Name: Diane Jaber Title: Fiscal Specialist Email Address: Diane.Jaber @TukwilaWA.gov Ynone Number: (20b) 433 -1t5t1 xitsrt ii ote: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form to all three agencies below. For a faster response, please submit by e -mail. For tax assistance or to request this document in an alternate format, visit http: / /dor.wa.gov or call 1- 800 - 647 -7706. Teletype (TTY) users may call (360) 705 -6718. F215- 038 -000 08 -2011 REV 31 0020e (08/25/ 11) 22 Washington State Department of Revenue Washington State x Department of Labor and Industries Amllr� Washington State Employment Security Department - Public Works Section Contract Release '�� Specialized Collections Unit PO Box 47474 PO Box 44274 PO Box 9046 Olympia WA 98504 -7474 Olympia, WA 98504 -4272 Olympia WA 98507 -9046 (360)725 -7588 (360)902-4754 (360) 902.9780 FAX (360) 664 -4159 FAX (360) 902 -6897 Fax (360) 902 -9287 PWC @dorwa.gov ContractRelease @lni.wa gov publicworks @esd.wa.gov For tax assistance or to request this document in an alternate format, visit http: / /dor.wa.gov or call 1- 800 - 647 -7706. Teletype (TTY) users may call (360) 705 -6718. F215- 038 -000 08 -2011 REV 31 0020e (08/25/ 11) 22 City Of Tukwila • Utilities Committee UTILITIES COMMITTEE Meeting Minutes August 11, 2015 — 5:30 p.m. — Foster Conference Room, 6300 Building PRESENT Councilmembers: Dennis Robertson, Chair; Verna Seal, De'Sean Quinn Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Ryan Larson, Peter Lau, and Gail Labanara CALL TO ORDER: Chair Robertson called the meeting to order at 5:30 p.m I. PRESENTATIONS II. BUSINESS AGENDA A. Grant Application: 531 Ave S Staff is seeking Committee approval to submit construction grant applications for a State Transportation Improvement Board Grant and the State Department of Ecology's 2016 Stormwater Pre - Construction Grant for 531d Ave S project funding. As previous grant applications were unsuccessful, the budget amendment approved by Council on 8/3/15 has allowed design funding to be covered by City funds. The grant applications will be for construction funding in 2016 and 2017. UNANIMOUS APPROVAL. B. Project Completion: 2015 Small Drainage Project — Longacres Way Staff is requesting Council approval of project completion and release of retainage to Laser Underground & Earthworks, Inc. in the amount of $56,748.38 for the 2015 Small Drainage Project — Longacres Way. The project constructed approximately 300 linear feet of storm drainage improvements on Longacres Way between West Valley Hwy and Nelson Place. The project was physically completed on June 16, 2015 and WSDOT then followed with their overlay project that included West Valley Hwy. The project budget was $63,757.15. UNANIMOUS APPROVAL. FORWARD TO AUGUST 17, 2015 REGULAR CONSENT AGENDA. III. MISCELLANEOUS Staff reported that East Marginal Way S Storm Pipe Replacement Project is under negotiation with the Contractor for the final closeout and there have been major issues. The City may unilaterally close the contract and prepare for a future claim. Councilmember Seal reported the deteriorating asphalt on Bremmer's Hill (S 144th St near Showalter Elementary School). City Engineer was just informed of the status today, so we will be investigating the "melting" asphalt after all of the hot weather. Committee Chair Robertson requested overgrown brush be cut back at the southeast corner of the intersection of 42nd Ave S/ S 160th St, but was informed that the area in question is in SeaTac. Bob Giberson will personally call SeaTac to inform them of the need to mow that area. Meeting adjourned at 5:34 p.m. Next meeting: Tuesday, August 25, 2015 — 5:30 p.m. — Foster Conference Room / 1� , F r°'' Committee Chair Approval Minutes by �,3L, Reviewed by BG C:\ Users\ laurel- h\AppData \Local \Microsoft \Windows \Temporary Internet Files\ Content. Outlook \VQLVDRQW \Utilities081115.docx 23