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Home My WebLink AboutTrans 2015-08-17 Item 2B - Agreement - 53rd Avenue South (South 137th Street-South 144th Street) Design with KPG IncCity of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Naggerton Transportation Committee FROM: Bob Giberson, Public Works Director By: Ryan Larson, Senior Program Manager DATE: August 14, 2015 SUBJECT: 53rd Ave South (S 137th St — S 144th St) Project No. 99110301 Consultant Selection and Agreement ISSUE Approve a Consultant Agreement with KPG, Inc. to provide engineering design services for the 53rd Ave S project. BACKGROUND This design contract is for the reconstruction of 53rd Ave S from S 137th St to S 144th St. The 53rd Ave S Project's design will include reconstructing the roadway, drainage, sidewalks, illumination, water main and sewer upgrades, and undergrounding of overhead utilities. City Residential Street, Water, Sewer, and Surface Water funds will be used to fund the design effort. Transportation Improvement Board (TIB) Funding and other grant sources are being sought to fund a large portion of the construction phase. ANALYSIS A Request for Proposals was sent via email on June 16, 2015 to all firms listed on the MSRC Consultant Roster advertising Civil, Construction Management, and Roadway, Bikeway, and Walkway Design Services. Ten proposals were received on July 2, 2015. The consultant qualifications were reviewed and scored and three firms, Perteet, KPG, and KPFF, were selected for interviews and further consideration. Interviews were conducted on July 23, 2015 and KPG was selected as the firm that best met the requirements for this type of project. KPG's approach to the project included a proposal to use public meetings similar to those they used on the Cascade View Drainage Project where they were able to affectively work with multiple property owners. KPG also excelled with a proven track record of helping jurisdictions obtain grant funding, including State TIB grants. BUDGET SUMMARY Contract Budget KPG $ 575,731.49 Contingency 10% 57,573.15 Residential Streets 193,000.00 Residential Streets ROW portion 23,000.00 Water (401) 125,000.00 Sewer (402) 100,000.00 Surface Water (412) 200.000.00 Total $ 633,304.64 $&4i 000-00 RECOMMENDATION Council is being asked to approve the contract with KPG Inc. in the amount of $575,731.49 to perform design engineering services for the 53rd Ave S Project and consider this item on the Consent Agenda at the September 8, 2015 Regular Meeting. Attachments: Scoring Matrix 2015 CIP Pages 6, 62, 77 and 87, 2015 CIP Consultant Agreement WAPW Eng \PROJECTS\A- RW & RS Projects \53rd Ave S (99110301)\Design Consultant Selection \Info Memo KPG PE 08 -14 -15 gl - sb.docx 53rd Ave S. Consultant Scoring Matrix Total Possible Points G o 42 b Nr o a o i`0 0 w0 ■ V G 1 S 0 io �o o1 150 200 200 100 150 200 1000 KPG 145 190 187 95 145 197 959 1 Perteet 138 188 183 65 145 187 906 2 KPFF 120 180 177 78 145 187 887 3 Reviewer Name: Combined Average Scores from three Reviewers Ryan Larson, Robin Tischmak, Scott Bates Date: 7/23/15 W: \PW Eng \PROJECTS\A- RW & RS Projects \53rd Ave S (99110301) \Design Consultant Selection \Scoring Matrix.xlsScoring Matrix.xls CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: 53rd Ave S (S 137th St - S 144th St) Project No. 99110301 EXPENSES Design and construct urban residential street improvements that include curb, gutter, sidewalk, undergrounding, DESCRIPTION: and illumination. Street will coordinate with Water $1.1 m, Sewer $830k, and Surface Water $1.5m CIP projects. JUSTIFICATION: Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization. STATUS: Undergrounding is included in the estimate at this time. Grant applications in 2014 for 2015/16. MAINT. IMPACT: Reduce pavement, shoulder, and drainage work. State TIB & Pedestrian Safety grants are proposed with Water, Sewer and Surface Water as match. COMMENT: See additional pages in Enterprise funds under 53rd Ave S Projects. Seattle City Light is now negotiating 190 a 60/40 underground split and undergrounding costs have been added to project. FINANCIAL Through Estimated rn annn's1 2n13 2n14 2n15 2018 2n17 2n18 2n19 2n2n BEYOND TOTAL EXPENSES Design 190 3 193 Land(R/W) 100 100 Const. Mgmt. 120 120 240 Construction 800 800 1,600 Undergrounding 2,250 2,250 TOTAL EXPENSES 1 0 1 01 290 1 3,173 1 920 1 0 1 01 0 1 0 1 4,383 FUND SOURCES Awarded Grant 0 Proposed Grant 174 1,082 507 1,763 Seattle City Light 1,350 1,350 Bond 0 City Oper. Revenue 0 0 116 741 413 0 0 0 0 1,270 TOTAL SOURCES 1 0 1 01 290 1 3,173 1 920 1 01 0 0 1 0 1 4,383 2015 - 2020 Capital improvement Program 6 5 CITY OFTUKVVLA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT 53rd Ave S Water Main Replacement Project No. 90540106 O�8CR|PT|�N� �ong*dhRns�enUa|s�ee and oudaoewa�rimpmvemama.ino�||appmxm�a�3.00OLFofnew 12^ water line along 53rd Ave G from Interurban Ave SmS144thSt. JUSTIFICATION: Thispm�dosaneaded|nupwithinthodi��bmioneya�mandwiUimpmv*wueroomicaand�m ' flows m the north side of Tukwila Hill. STATUS: Design in2O15. with construction in2010 and 2O1T. mmmT.|MpACT: COMMENT: The wa�rma�m�o*iUbea�ng53� Ave Shnm|n�m�an Ave S and 52nd Ave 8to53� Ave G. then along S 137th St to 53rd south to S 144th St. RmxmCv«L Through Estimated onS000'so 2nix 2n14 2n 15 2n10 mn mm nom m2n Rpymmn rOTx/ EXPENSES Design 125 125 Const. Mgmt. 67 68 135 Construction 450 450 900 TOTAL EXPENSES 1 01 01 125 1 517 1 518 1 01 01 01 01 1,160 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 TOTAL SOURCES 1 01 01 1251 517 1 518 1 01 01 01 01 1,160 ,lect Location oo10-0000 Capital Improvement Program 62 ^ CITY OF TUKVVLA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: 53md Ave S Sewer Rehabilitation Project No. 91440205 RahabUhebnnof2.1O0LF+�ofaun�a�ee*e �a was ins�|�d�1S72�53� Ave 5fmmS137�St DBS�0�OON� ' to S 144th St. Coordinate with Street, Water, and Surface Water improvements. JUSTIFICATION: The rehabilitation of the sanitary sewer will reduce the need to disturb the new roadway. STATUS: MA|NT IMPACT: Expected (u decrease maintenance. COMMENT: FINANCIAL Through snbmoteu (inmmo's) 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES VV Design UO 100 mw 100 200 Const. Mgmt. 100 1,000 1,100 Construction 630 6,000 6,630 TOTAL EXPENSES 1 01 01 100 1 730 1 01 01 01 01 7,100 1 7,930 FUND SOURCES Awarded Grant 0 Proposed Bond/ULID 7,100 7,100 Mitigation Actual 0 Mitigation Expected 0 (DProject Location VV UO mw ;VN W V, 2015 2020 Capital Improvement Program 77 7 CITY OFTUKVVLA CAPITAL PROJECT SUMMARY 2015 to uVoV PROJECT: 53rd Ave S Surface Water Drainage System Project No. 90341213 Replace existing storm drainage system. Provide bioswales along 53rd Ave S and a water quality structure DESCRIPTION: aL the downstream end nf the system totreat storm water runoff. Purchase hght-o#may.if required, for binawa|e construction and provide asphalt overlay. JUSTIFICATION: New conveyance system wiUn,duco#oodingunhghto#way and phvatepmpeny.Exiohngsystem iainpoor condition and street runoff flows onto private property. STATUS: In conjunction with Street and Water improvements. MA|NT.|MRACT: Expected 0o decrease maintenance. COMMENT: FINANCIAL Through Estimated (in $000's) 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES SL Design S 139 200 200 Const. Mgmt. 100 95 195 Construction 500 569 1,069 TOTAL EXPENSES 1 01 01 200 1 600 1 664 1 01 01 01 01 1,464 FUND SOURCES Awarded Grant 0 Proposed Grant 120 360 398 878 Mitigation Actual 0 Mitigation Expected 0 TOTAL SOURCES 1 01 01 200 1 600 1 664 1 01 01 01 0 1 1,464 Project Location SL S 139 tro s' xmo'zmoo Capital Improvement Program 87 8 City of Tukwila Contract Number, 2 6200 Southcenter Boulevard, Tukwila WA 98188 CONSULTANT AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and KPG, Inc., hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. 11roiect Designation. The Consultant is retained by the City to perform engineering services in connection with the project titled '53'd Avenue South (S 144"' Street to S 137"' Street)'. 2, Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. I -ation of Agreement, Time i- Performance. This Agreement shall be in full force and )ui fo effect for a period commencing upon execution and ending December 31, 2016, unless sooner terminated under the provisions hereinafter specified, Work Linder this Agreement shall commence, upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no Later than December 31, 2016 unless an extension of such time is granted in writing by the City. 4, Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $575,731.49 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work tinder this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments, Copies shall be made available upon request. 01 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City -whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses Or Suits including attorney fees, arising Out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of cornpetent.jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising Out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City., its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver Of immunity under Industrial Insurance, Title 51 RCW., solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work- hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance,, or otherwise limit the City's recourse to any remedy available at law, or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: CA revised: 1-2013 1. A1.1101110 bile Liability insurance with a minimum combined single Iii-nit for bodily - Ly injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (LSO) ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Page 2 i1s] 2. Commercial General -Liability insurance with limits no less than $1.000.000 each occurrence, $22,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. W -kers* Coijij2�Lj s ti( Ln coverage as required by the Industrial Insurance laws of t,)r--- _L:a the State of Washington. 4. I)rofessional Liability with limits no less than $1,000,000 per claim and $1.000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. 13. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M, Best rating of not less than A:VlI, 1). Verification of Coverage. Consultant shall ffirnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements or the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. E Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. CA revised: 1-2013 am ilil Ik Covenant Against Contingent, Fees. The Consultant warrants that bc has not employed or reiobocd any 000zpuoy or puraou, other than u booafidc employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than abonuOde employee working solely for the Cnomnitau|, any fee, commission, percentage, brokerage ��c, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this vvanrooL the City shall have the right to annul this contract vvi1bon1 liability, or in its diocn:1iVo to deduct from the 0001coo1 ydco or consideration, or n1bcrxdae recover, the full amount ofsuch fee, commission. percentage, brokerage fee. gift, or contingent fee, ll. Discrimination Prohibited. The Consultant., with regard to the work performed 6»itunder this /\gruczuezu, will not diocrinn{oolc on the grounds of race, religion, urco6 color, nn1ioomo origin, ugo° veteran status, sex, sexual orientation,, gender identity, ueuritu| status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. iZ Assignment. The Consultant shall not sublet m assign any of the services covered by this Agreement without the express written consent o(1bcCity. 13. Waiver Fw the City o[muy provision mfthis Agreement or ally tbnolimitation provided for in this Agreement shall not constitute o waiver o( any other provision. \4. A. The City reserves the right to terminate this Agreement at any time by giving ' tell (10) days written notice ha the Consultant. B. In the event of the death of member, partner m officer ofthe Consultant, or any of' its supervisory personnel assigned Nthe prqject, the surviving members u[(he Consultant hereby agree to complete the work under the terms ofthis Aorccn)cut, if requested to do so by the City. This section nbuU not be u hmo to renegotiations of this Agreement between surviving members o[ the Consultant and the City, i[ the City aochooses. 15. This Agreement shall be «xkjcci to, and the Consultant shall at all times comply with, all nnn6cubke federal, state and local laws, regulations, and rules, the provisions of the 0 of Tukwila Municipal Lmdo and ordinances of1�[` of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party io any such action ubol} be cndUcd to its attorney's fees and costs of suit. \/eouo for any action arising from or related to this Agreement obu|| be exclusively in King County Superior Court. |h. Severabilitv and Survival. If any term, condition or provision ofthis Agreement is declared void or unen6orccable or limited in its application or effect, such event shall not af , feet any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. Cx revised : 1-2013 iw 17. Notices,. Notices to the City of'l'ukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southeenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: KPG 753 9"' Avenue North Seattle, WA 98109 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. DATED this .--- day of CITY OFTUKWILA Mayor, Jim Ilaggeiton Attest/Authenticated: City Clerk, Christy O'Flaberty CA revised : 1-2013 2015. CONSUVVANT Printed Narne:Nelson Davis, KPG Title:_ Principal Approved as to Form: Office of the City Attorney Im 13 City of Tukwila 53rd Avenue South S 144 th Street to S 137th Street KPG Scope of Work August 11, 2016 PURPOSE: This project includes preparation of final Plans, Specifications and Estimates for the 53rd Avenue South Project. Project elements include: Roadway (Project No. 9910301) Pavement restoration, minor widening; curb, gutter, and sidewalk; shared bicycle markings; channelization; ADA upgrades; illumination-, franchise utility underg rounding, retaining walls, and landscape restoration between S 144th Street and S 137th Street. Surface Water (Project No. 90341213) Installation of new conveyance system from S 144th Street to S 137th Street, including water quality and flow control measures as required to mitigate roadway project. Opportunities to retrofit existing roadway will be evaluated and implemented where practical based on cost effectiveness and available right of way. Water (Project No. 90540106) Installation of new water main and appurtenances between S 144th Street and Interurban Avenue South. Sewer (Project No. 91440205) Provide necessary utility adjustments to match new roadway grades, install a side street extension to the vacant S 142nd Street right of way, and evaluate pipe inspection videos for potential spot repairs to existing sewer and/or manholes. Work includes necessary base mapping, design, State Environmental Protection Agency (SEPA) documentation, Cultural Resources, and franchise utility coordination. City of Tukwila Page 1of9 KPG 53"1 Avenue South 8/11/15 14 SCOPE OF WORK: Task I Project Management/Coordination/Administration. 1.1 Provide project management administrative services including: ♦ Project set-up and execute agreement ♦ Execution of subconsultant agreements + Preparation of monthly progress reports and invoices ♦ Record keeping and project closeout 1.2 Provide overall project management including: ♦ Project staff management and coordination + Subconsultant management and coordination + Prepare and update project schedule ♦ Schedule and budget monitoring 1.3 Coordinate with City staff, including preparation and attendance of up to 8 coordination meetings throughout the duration of the project. Level of effort for this task is based on an average of 2 Consultant staff at each of the following meetings: + One formal kickoff meeting at project start + Monthly meetings at the City throughout the project duration (estimate 7). 1.4 Provide QA / QC reviews by senior staff of all major deliverables prior to submittal to the City. Deliverables ♦ Project Schedule and necessary updates ♦ Monthly progress reports and invoicing + Meeting agendas and minutes including a summary of decisions made / needed resulting from design coordination meetings. Task 2 Survey and Base Mapping. Limits of survey- 53rd Avenue S (Approximately 60 feet wide plus additional at driveways and side streets) from the south side of S 1,14 th Street to the north side of S 137th Street and from S '137th Street to Interurban Avenue S along the proposed water line replacement route. 2.1 Establish horizontal and vertical control points along the corridor for field topographic survey. Basis of control will be City of Tukwila Datum. The CONSULTANT will locate, field survey, and calculate positions for all monuments and control points throughout the project limits, using the Washington State plane coordinate system. Conventional or GPS surveying methods will be used on this project. Monuments or corners to be located and field surveyed include the following: • Section Corners • Side street monuments • Property Corners City of Tubvila Page 2 of 9 KPG 53"'A venue South 8111115 W 2.2 Field Survey and Note Reduction. Perform note reduction of the field survey data. 2.3 Mapping work to prepare 1"=20' topographic base map and digital terrain model (DTM) in AutoCAD format of the project within the limits described above. 2.4 The Consultant will retain the services of a firm to field locate and paint all utility locations within the project corridor so that they can be surveyed and incorporated into the base maps. Service line locations and gravity storm and sewer will not be field located. Perform field survey to locate paint marks including surface features (valves, manholes, catch basins, junction boxes, vaults, etc). Irrigation systems will not be included. 2.5 Perform observation and measure-downs of existing storm drain catch basins and manholes. The approximate size, type (brick, concrete), and general condition of the structures to confirm suitability for continued use, and approximate size and location of storm drainage pipes will be documented. These observations will be made from the surface. 2.6 The Consultant shall survey the utility potholes performed by franchise utilities and/or subconsultant. The budget includes a $10,000 allowance for potholing of City owned facilities. Deliverables ♦ Electronic copies of the completed field topographic base map in PIDF and AutoCAD. Task 3 Public Outreach / License to Construct 3.1 Prepare flyer describing project and to obtain rights of entry for survey and mapping to ensure smooth transition with adjacent improvements. Mailing and postage will be provided by the City. 3.2 Prepare for and attend up to two (2) community open house meetings. Mailing meeting notices and room arrangements will be provided by the City. 3.3 Prepare license to construct forms and exhibits for each property along the corridor. Conduct up to 20 one-on-one meetings with adjacent residents to describe the project and obtain right of entry signatures. Deliverables ♦ Camera-ready mailings and flyers. + Open house meeting graphics ♦ Right of entry forms and exhibits (40 parcels) ♦ Summary Notes from open house meetings. City of Tukwila 53"1 Avenue South Page 3 of 9 KPG 8111,115 11.1 Task 4 Stormwater Preliminary Design and Alternatives Analysis The Consultant shall prepare preliminary engineering of stormwater management and conveyance facilities required for the project. Preliminary engineering will include the following sub-tasks: 4.1 Compile and review existing stormwater data, including GIS data, record drawings, and previous storm drainage reports for projects in the vicinity of the proposed roadway improvements. 4.2 Perform an offsite analysis in accordance with Section 2.3.1 of the 2009 King County Surface Water Design Manual (KCSWDM). The analysis will extend downstream from the approximately 1/4 mile to the Duwamish River outfall. 4.3 Analyze all applicable Core and Special Requirements of the KCSWDM to determine stormwater management requirements that will apply to the project. 4.4 Identify potential alternatives for meeting stormwater management requirements of the KCSWDM, and a full retrofit of the roadway for water quality treatment. Perform preliminary calculations for sizing alternatives facilities and prepare conceptual drawings to illustrate each alternative. 4.5 Perform alternatives evaluation, consisting of planning-level cost estimates and evaluation of advantages and disadvantages for each alternative for use in alternative selection by the City. 4.6 Prepare and submit a Draft Stormwater Design Report to document the preliminary stormwater design activities performed in the above subtasks. The report will identify a recommended alternative for the stormwater management design. 4.7 Prepare a Final Stormwater Design Report. Deliverables ♦ Conceptual Drawings to illustrate each stormwater alternative., 1 electronic file in PDF format ♦ Draft Stormwater Design Report, 2 bound copies of report and 1 electronic file in PDF format o Final Stormwater Design Report, 2 bound copies of report and 1 electronic copy in PDF format ♦ The storm drainage design will be in accordance with the standards of the City of Tukwila Municipal Code (14.30,060), including the 2009 King County Surface City of Takwila Page 4 of 9 KPG 53" A venue South 8111115 HFA Water Design Manual (KCSWDM) and the City's 2010 Infrastructure Design and Construction Standards. ♦ The King County Runoff Time Series (KCRTS) will be used for hydrologic modeling and design of stormwater management facilities. ♦ XP Storm software by XP Solutions will be used for hydraulic modeling if required for offsite analysis. ♦ Water quality treatment alternatives will include a full retrofit of the roadway, even if Core Requirement 8 of the KCSWDM requires less than a full retrofit. Task 5 Geotechnical Report The Consultant shall coordinate with a qualified geotechnical firm to complete field investigations to support the project as follows: 51 Review existing preliminary plans and geotechnical, geological and environmental reports for the immediate area. 5.2 Plan, coordinate, and manage the field investigation, which will include the following: • Obtain right-of-way permits from the City for the field investigation. • Mark core/boring exploration locations and request public utility locates. A separate trip to the site will be necessary to mark the exploration locations in order to get the utility locates completed, and a second trip will be necessary to observe locates and verify no conflicts exist or to select an alternate exploration location. • Complete up to eight borings at an average of approximately 15 feet to explore the existing pavement section, underlying subgrade conditions, infiltration capacity, and to determine wall design parameters. Up to 3 wells will be left in place in order to monitor seasonal groundwater fluctuations. 5.3 Complete geotechnical laboratory analyses on disturbed soil samples obtained from the explorations, including up to four moisture content determinations, up to four grain-size determinations, up to four cation exchange capacity tests, and up to four organic matter content determinations. 5.4 Prepare a draft (electronic PDF copy) and final report summarizing our findings, conclusions, and recommendations related to the following: • Subsurface soil and groundwater conditions and results the of laboratory testing • Feasibility of stormwater infiltration potential of native soil based on City of Tukwila Page 5of9 KPG 53 "" Avenue South 8111115 18 subsurface conditions encountered, and limited laboratory testing that includes grain-size analyses 0 Potential of existing soil to provide water quality treatment Foundation recommendations for luminaires based on Washington State Department of Transportation Chapter 17 0 Provide recommendations for wall design and pavement section Deliverables + Draft and Final Geotechnical letter report Task 6 Final Plans, Specifications and Estimates The Consultant shall prepare Final Plans, Specifications and Estimates for advertisement and award by the City. Plans shall be formatted to provide sufficient detail for convenient field layout of all proposed facilities. City standard details and WSDOT standard plans will be supplemented with project specific details as required. Final bid documents will be signed by a licensed professional engineer in the State of Washington. 6.1 Coordinate with Seattle City Light, CenturyLink and Comcast Cable to develop a preliminary undergrounding of overhead utilities plan. Each utility company will provide a schematic design of their proposed undergrounding facilities, including vaults, number and size of conduits, temporary pole relocations, and terminal pole locations. The Consultant shall incorporate the utility provided information into a preliminary aerial conversion plan compatible with proposed corridor improvements, The Consultant will prepare a summary table of existing connection type by parcel and provide the City with a summary of properties that need to be converted to underground service. 6.2 Analyze illumination to provide levels consistent with the current City illumination standards. Prepare a preliminary layout of the street illumination system and include supporting calculations in a brief technical memorandum. 6.3 Develop retaining, wall cross section alternatives (plan and typical section) and comparative level of opinion of cost. In determining the type of wall to use, the Consultant will analyze cost and constructability of each wall system. As the structural design needs for walls is unknown, the budget includes a $30,000 allowance for structural / geostructural design services. 6.4 Prepare draft Technical Information Report in accordance with City stormwater requirements to include additional water quality facilities approved in task 4. 6.5 The Consultant shall prepare 30% Plans and Estimate for City review and comment. Plans will contain a roadway profile and sufficient plan view information to allow verification of scope by City departments prior to final design. Draft TIR, urban design/landscape memorandum, and illumination calculations will be included with City of Tukwila Page 6 of 9 KPG 53" Avenue South 8111115 iN the 30% submittal, 6.6 The Consultant shall incorporate City comments and prepare 60% Plans, and Estimate for City review and comment. 6.7 The Consultant shall address City comments and finalize TIR., 6.8 The Consultant shall incorporate City comments and prepare 90% Plans, Specifications, and Estimate for City review and comment. Specifications will be based on WSDOT /APWA and City Standards. 6.9 Prepare contract specifications for the 90% and Bid submittals based on WSDOT /APWA standards (English), grant funding requirements, and applicable LAG standards. 6.10 Perform 30 %, 60 %, 90% and Bid Document quantity take -offs and opinion of costs. 6.11 The Consultant shall incorporate comments and finalize bid documents. Bid documents will be uploaded to bxwa.com for advertisement by the City. It is anticipated that final plans will include the following sheets. Sheets may be combined or separated for clarity: Cover sheet (1 sheet) Sheet Index, Survey Control & Alignment Data (1 sheet) Legend and Abbreviations (1 sheet) Roadway Sections (1 sheet) Paving Details (2 sheets) Drainage Details (4 sheets) Right of Way Plans (5 sheets) Site Preparation and Erosion Control Plans (6 sheets) Roadway Plans (5 sheets) Roadway Profiles (5 sheets) Drainage Plans (5 sheets) Drainage Profiles (5 sheets) Water Plans and Details (9 sheets) Sanitary Sewer Plans and Details (3 sheets) Driveway Plan and Profiles (10 sheets) Retaining Wall Plan and Elevations (8 sheets) Retaining Wall Details (4 sheets) Landscape Restoration Plans and Details (8 sheets) Illumination Plans and Details (6 sheets Channelization and Signing Plans and Details (6 sheets) Joint Utility Plans and Details 7 sheets) TOTAL = 102 sheets 6.12 The Consultant shall provide bid period services to include responses to bidder inquiries, preparation of addenda, attendance at bid opening, preparation of bid City of Tukwila Page 7 of 9 KPG 53 "'.Avenue South 8111115 `11 tabulation, and recommendation to award or reject the apparent low bidder. The budget assumes a straight forward review process with the low bidder receiving the contract award. Deliverables ♦ 30% Plans (1/2 size) & estimate, 5 bound, 1 unbound copy, 1 electronic file in PDF format 60% Plans (1/2 size), specifications & estimate, 5 bound, 1 unbound copy, 1 electronic file in PDF format ♦ 90% Plans (Y2 size), specifications & estimate, 5 bound, 1 unbound copy, 1 electronic file in PDF format ♦ Final Bid Documents, 10 bound copies 1/2 size Plans, 1 electronic file in PDF format. Task 7 Environmental. 7.1 Cultural Resources Investigation. The Consultant will conduct the required cultural resources assessment in compliance with Washington State E005-05. 7.2 SEPA Checklist:The Consultant will prepare a SEPA checklist for the project improvements for based on the reviewed 30% Plans. Deliverables: ♦ An electronic copy of the draft Cultural Resources report in Adobe PDF. ♦ An electronic copy in Adobe PDF and three (3) paper copies of the final Cultural Resources report.. ♦ SEPA submittal copies as required. Task 8 Right of Way Calculations Perform the following work items necessary to establish the existing right-of-way (ROW) along the corridor based on publicly available information. Title research is not anticipated or included in the project budget. 8.1 Research Records. Determine which existing corners and monuments should be field located and surveyed. 8.2 Calculations for ROW lines. Using the research information and the survey work described above, calculate location and surveyed corners, roadway features and monuments. Incorporate existing right of way into project base maps. 8.3 Analyze right of way needs based on approved 30% Plans and develop right of way Plans. It is anticipated that right of way and/or easements may be required at curb returns at sidewalks, for retaining walls, and other site utilities. 8.4 Obtain title reports for up to 12 parcels and prepare up to 12 legal descriptions and City of Tukwila Page 8 of 9 KPG 53"' Avenue South 8111115 `AI exhibits for right of way takes, wall easements, and /or utility easements. Deliverables.- * Right of way information will be incorporated into the project base maps, ♦ Up to 12 legal descriptions and exhibits. Additional Services The City may require additional services of the Consultant in order to advance all or portions of the project corridor through final design and construction. This work may include items identified in the current task authorizations as well other items, which may include, but are not necessarily limited to the following: ♦ Obtaining title reports and providing final right of way / easement legal descriptions and exhibits beyond the quantity estimated in the scope (12 parcels) ♦ Providing property appraisals and negotiations ♦ Providing additional permitting or environmental studies ♦ Providing additional design services ♦ Providing construction services These services will be authorized under a future contract supplement if necessary. At the time these services are required, the Consultant shall provide a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a notice to proceed. City of Tukwila Page 9 of 9 KPG 53`4AvenueSouIh 8/11115 PA HOUR AND FEE ESTIMATE Project: City of Tukwila 53rd Avenue South S 144th Street to S 137th Street EXHIBIT B • Architecture Landscape Architecture • Civil Engineering • Task Description *Labor Hour Estimate Total Bud pnojec Senior Pnojoc Design ' Survey Senior Office wanager Engineer Engineer Eng / LA Technician Crew Aumin *umm ° ' Bud et nasm' Management/coordination/administration 1 , Project administration 8 0 0 0 1 z Project management and coordination (12 months) 24 12 0 0 1s City staif design coordination rneetings 16 8 16 0 1 4 QA/QC reviews 8 8 0 0 Mileage Reproduction 12 8 0 0 12 5 12 5 8 S 0 5 s 5 3 62 z1 8,039.05 7,906.83 2,735 39 Task Totals Task 2 - Survey and Mapping 2.1 Establish alignment control 2.2 Field survey and note reductiori zo Prepare base maps and DTM 2.4 Coordinate utility Iocate services 2.5 Storm measuredowns 2.5 Pick up utility pothole inforrnation Utility Iocate service Utility potholing allowance Mileage Reprodu 56 28 16 0 16 o 20 32 $ 22,305.48 O 2 16 0 0 10 0 o S 3,6*083 0 4 8 0 0 100 0 0 5 16,699.90 0 4 24 100 0 0 0 0 $ 13,400 32 0 0 2 8 0 4 0 0 S 1,637.45 0 0 0 12 u 24 0 0 5 4,84677 0 0 n 8 0 16 0 0 5 3,231.18 5 6.000.00 o 10,000.00 S 200.00 $ 100.00 Task Totals O 10 50 128 0 154 0 0 59,756.45 Task a' Public Outreach 3.1 Flyer for survey 0 2 0 0 4 0 3 2 Prepare for and attend community open houses (2) 4 8 24 0 16 3 3.3 Prepare license to construct exhibits and 1 on 1 migs 8 40 24 24 40 0 Mileaoe Task Total 12 50 48 24 60 8/11/2015 0 o 4 $ 928.97 6,594.25 $2ov 00 s sn000 20 $ 24.959.63 HOUR AND FEE ESTIMATE EXHIBIT B Project: City of Tukwila 53rd Avenue South S 144th Street to S 137th Street • Architecture • Landscape Architecture • Civil Eruginee-ring bor I-1 ur Es i a Project Senior Project Design Survey Senior Office Task Description Manager Engineer Engineer Eng / LA Technician Crew Admin Admin 184 79 $ 157.13 $ 113.12 $ 100.57 $ 81.72 $ 151.66 $ 106.86 71.96 Task 4 - Stormwater Preliminary Design and Alternatives Analysis Total Bud 4.1 Compile and review available stormwater data 0 4 8 0 4.2 Offsite analysis 0 4 16 40 4.3 Drainage requirements analysis 0 2 4 0 4.4 Stormwater alternatives ID & development 4.5 Stormwater alternatives evaulation 4.6 Draft Stormwater Design Report 4.7 Final Stormwater Design Report Mileage Reproduction 2 16 24 48 2 4 8 8 I 12 24 8 1 2 4 2 0 0 0 0 $ 0 0 0 0 $ 0 0 0 0 $ 0 0 0 0 S C 0 0 0 S 0 0 0 8 S 0 0 0 8 3 Task Total 44 88 106 16 Budget 1,533.48 6,461.21 766.74 10,425 87 2,707 62 6,165.49 1,723 37 100.00 250.00 8.78 3,178.41 30,000.00 50.00 ,228.41 Task 5 - Geotechnical Report 5.1 Coordinate Geotechnical Report GeoDesign Mileage Reproduction Task Total Task 6 - Final Plans, Specifications, and Estimates 6.1 Coordination for utility undergrounding 8 16 40 16 16 0 0 6.2 Analyze and layout illumination system 2 8 24 0 8 0 0 6.3 Develop retaining wall recommendation 4 16 16 0 8 0 0 6.4 Prepare Draft TIR 2 4 40 20 0 47 D 6.5 Prepare 30% Plans 24 100 160 300 200 0 0 6.6 Prepare 60% Plans 24 80 160 240 180 0 0 6.7 Prepare Final TIR 0 2 8 4 0 0 0 6.8 Prepare 90% Plans 40 100 220 300 200 0 0 6.9 Prepare Specificaiions c90% Final) 4 16 40 16 8 0 0 6.10 Quantity and cost estimating (30%, 60%, 90%, Final) 4 10 24 16 16 0 0 0 6.11 Finalize Bid Documents 4 40 80 80 40 0 0 8 6.12 Bid Period Services 4 8 8 8 4 0 0 4 $ Structural wall (lesion allowance 9 Mileage Reproduction $ 8 $ 12,009 50 2 .4) 5,139 17 2 6 5860.83 2. 7.678 24 85.33&84 74,525 80 2 1 765 42 95 080 80 10,616 60 7.941 92 27,963 85 •4 320 44 30.000,00 500.00 2,500.00 Task Total 120 400 820 1000 680 0 0 60 S 371,239A1 8/11/2015 HOUR AND FEE ESTIMATE Project: City of Tukwila 53rd Avenue South S 144th Street to S 137th Street EXHIBIT B "Cr" G- • Architecture Landscape Architecture 4 Engineering 4 Task Description *Labor Hour Estimate Total Bud Task 7 - Environmental Project Senior Project Design Survey Senior Office Manager Engineer Engineer Eng / LA Technician Crew Admin Admin $ 184.79 $ 157.13 $ 113.12 $ 100.57 $ 81.72 $ 151.66 $ 106.86 $ 71.96 Budget 7 1 Cultural Resources Investigation 7.2 Prepare SEPA checklist Widener and Associates Mileage Reproduction Task Total 2 2 2 4 0 8 0 0 2 8 0 0 0 0 2 $ 991 20 4 $ 2,84465 $ 7 500 00 s 50 00 4 6 8 0 10 0 0 6 11,385.85 Task 8 - Right of Way Calculations 8 1 Research records 0 2 8 0 0 16 0 4 $ 393370 8.2 Calculations for ROW lines 0 2 16 24 0 0 0 0 $ 4,537 85 8.3 Prepare legals and exhibits (12 parcels) 0 0 24 48 8 0 0 0 $ 8.195.93 Title Reports (12 parcels) $ 6.000.00 Mileage $ - Reproduction $ 50 00 Task Total 0 4 48 72 8 16 0 4 22,717.48 Total Estimated Fee: $ 575,731.49 8/11/2015 Exhibit B BUDGET SUMMARY City of Tukwila 53rd Avenue South S 144th Street to S 137th Street TASK CIF' Budget Items TOTALS 99110301 Street Design 99110301 Street Land (R/W) 90341213 Surface Water Design 90540106 Water Design 91440205 Sewer Design Task1 - Management/coordination /administration $ 5,576.37 $ $ 5,576.37 $ 5,576.37 $ 5,576.37 $ 22,305.48 1 I Task 2 - Survey and Mapping $ 10,051.29 $ $ 13,251.29 $ 28,178.22 $ 8,275 64 $ 59,756.45 Task 3 - Public Outreach $ 9,983.85 $ $ 7.487.89 $ 4.991,93 $ 2,495 96 $ 24,959.63 Task 4 - Stormwater Preliminary Design and Alternatives Analysis $ - $ $ 30,138.78 $ - $ - $ 30,138.78 I Task 5 - Geotechnical Report $ 13,291.36 $ - $ 13,291.36 $ 3,322.84 $ 3,322.84 $ 33,228.41 I Task 6 - Final Plans, Specifications, and Estimates $ 185,619 70 $ - $ 111,371 82 $ 55,685.91 $ 18,561 97 $ 371.239 41 I Task 7 - Environmental $ 2,846.46 $ - $ 2,846 46 $ 2,846.46 $ 2,846.46 $ 11.385,85 Task 8 - Right of Way Calculations $ - $ 22,717.48 $ - $ - $ - $ 22,717 48 Totals: $ 227,369.04 $ 22,717.48 $ 183,963.98 $ 100,601.74 $ 41,079.25 $ 575,731.49 2015 - 2016 Budget: $ 193,000.00 $ 100,000.00 $ 200,000.00 $ 125,000.00 $ 100,000.00 $ 718,000.00 8/11/2015