The URL can be used to link to this page

Home My WebLink AboutTrans 2015-08-17 Item 2C - Contract Supplement #2 - South 144th Street Phase II (42nd Avenue South-Tukwila International Boulevard) for Right-of-Way Acquisition with KPG IncCity of Tukwila Jim Haggerton, Mayor TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works DirectorR8 BY: Cyndy Knighton, Senior Program Manager DATE: August 14, 2015 SUBJECT: S 144th Street Phase II Project (42nd Ave S to Tukwila International Blvd) Project No. 99510402 Supplemental Agreement No. 2 for ROW Acquisition Services ISSUE Execute a supplemental agreement with KPG in the amount not to exceed $27,239.99 to complete right -of -way (ROW) acquisition services for the S 144th Street Phase II Project (42nd Avenue S to Tukwila International Boulevard). In May 2015, the design contract with KPG was supplemented by the amount of $20,000 to begin acquiring ROW for the S 144th St Phase II Project. ROW is needed from 4 parcels to accommodate the current design features. Legal descriptions were developed and Administrative Offer Summaries were prepared for each parcel, as well as a Project Funding Estimate to best estimate the remaining ROW costs. 31WRI"111[6111 KPG's ROW Supplemental Agreement No. 1 was limited to gathering property information, establishing values of property to be acquired, and developing a Project Funding Estimate. Supplemental Agreement No. 2 will authorize the consultant team to make the initial offers, negotiate with the property owners and execute all of the necessary paperwork associated with ROW acquisition. KPG's Supplemental Agreement No. 2 for an additional $27,239.99 will accomplish all of the required ROW tasks. FINANCIAL IMPACT The current CIP budget for ROW is $40,000, of which $20,000 has been expended under KPG's Supplemental Agreement No. 1. Supplemental Agreement No. 2 will use the remaining $20,000 from the ROW budget and staff is proposing the use of $7,239.99 from the construction budget. A budget amendment will be brought forward later this year to update the project costs in the Capital Improvement Program. Once the final ROW purchase prices have been negotiated (currently estimated to be $82K), staff will propose the use of construction funds to acquire the necessary property, if a budget amendment has not yet been made. The budget amendment will likely include updated impact fee collections to supplement the project budget. The King County Library System and the Tukwila Village site will be assessed traffic impact fees once building permits have been issued. RECOMMENDATION Council is being asked to approve KPG's Supplemental Agreement No. 2 in the amount of $27,239.99 to complete ROW acquisition services for the S 144th Street Phase II Project and consider this item at the August 24, 2015 Committee of the Whole and subsequent September 8, 2015 Regular Meeting. Attachments: 2015 CIP Page 15 Consultant Supplemental Agreement No, 2 W: \PW Eng\PROJECTS\A- RW & RS Projects \S 144th St Phase 11 TIB - 42nd Ave S (99510402 95- RW02)Tesign\ROW\INFO MEMO KPG Supp #2 ROW gl - sb -ri gi.dou 27 CITY OFTUKVNLA CAPITAL PROJECT SUMMARY 301* to 2020 PROJECT: S144St Phase U(42Ave S' Tukwila |mt'l Blvd)° Project No. 99510402 Zone Construct curb, gutter, sidewalk, bike lanes, pavement restoration, illumination, drainage and utility DESCRIPTION: undergrounding from Tukwila Int'l Blvd to 42nd Ave S. Also add a signal at 42nd Ave S. JUSTIFICATION: Provide pedestrian and vehicle safety, drainage and neighborhood revitalization. Phase Tukwila |ni'| Blvd \uMi|itoryRd project million million ' � . Phase 11 42 Ave 8k, Tukwila International Blvd. MA|NT.|MPACT: Reduce pavement, drainage repairs, and maintenance costs. 25 Awarded Tnanupoxahon|mpmvomontBoard's Aneha||mpmvementPmgmmV\|P)g,nn8nf$1 million. . Project is on Impact Fee list, Design and construction related to the Tukwila Village project. FINANCIAL Through Estimated (in $000's) 2013 2014 2015 2016 2017 201 R 2019 2n2n npYOwn mr / EXPENSES Design 286 25 311 Const. Mgmt. 180 180 Construction 1,402 1,402 TOTAL EXPENSES 1 01 326 1 1,607 1 01 01 01 01 01 0 1,933 FUND SOURCES Awarded Grant 180 820 1,000 Proposed Grant 0 Proposed Mitigation 100 700 800 Traffic Impact Fees 133 13 25 171 2015 zVoo Capital Improvement Program 15 SUPPLEMENTAL AGREEMENT No. 2 AGREEMENT No. 14-103 PROJECT No. 99510402 City of Tukwila Public Works Department 6300 Southcenter Boulevard #100 Tukwila, WA 98188 KPG, Inc. 753 - 9th Avenue N. Seattle, WA 98109 PROJECT: S 144"' Street Phase 11 Project - ROW Negotiation Services This SUPPLEMENTAL AGREEMENT NO. 2 is to supplement the agreement entered into with KPG, 7' Inc. and the City of Tukwila, which was executed on the 29h day of July, 2014. All provisions in the basic agreement remain in effect, except as expressly modified as follows: Article 2, Scope of Services, shall be supplemented with the following: I The Consultant agrees to provide right of way services in accordance with the scope of work included as Exhibit A-2. Article 4, Payment, shall be modified as follows: A. Payment for work provided by Consultant shall be made as provided on Exhibit B-2, attached hereto, provided that the total amount of payment to the Consultant for this work- not exceed $27,239.99 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $345,153.97 without express written modification of the Agreement signed by the City. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day of 2015. APPROVED: CITY OF TUKWfLA Jim Hac-erton Mayor Attested: Christy O'Flaberty, City Clerk APPROVED: KPG, INC. Nelson Davis, P.E. Principal K*1 City of Tukwila 42"d S 144th Street Phase 11 Project Avenue S to Tukwila International Boulevard Supplement No. 2 — Right of Way Negotiation Services KPG Scope of Work July 27, 2015 PURPOSE: Following completion of base maps and completion of 50% design for S 1441h Street, it was determined that additional right of way is necessary to complete the improvements. Valuation and legal descriptions were prepared under supplement no. 1 to this Contract. This supplement is provided to support negotiations for partial right of way takes on four (4) parcels in support of the S 144th Street Phase 11 Project. SCOPE OF WORK: Task 8 Right of Way Calculations 8.6 Support acquisition services to be performed by Abeyta & Associates under subcontract to the Consultant in accordance to state guidelines. The overall objectives are: 1 Negotiate for the partial acquisitions from 4 parcels for the completion of the proposed roadway improvements. 2. Assist the City of Tukwila with the acquisition process and preparation of forms. A specific list of Performance Objectives is outlined in the following paragraphs. SPECIFIC OBJECTIVES The key objectives of this proposal are: Acquisitions: 1. Inspect and prepare a Preliminary Acquisition Report for each parcel, 2. Identify fee interest ownership for 4 parcels. City of Tukwila S 144th St Phase // Project Page 1of3 KPG 7/27/2015 r-111 Exhibit A-2 3. Prepare and setup acquisition files for 4 parcels. 4. Prepare acquisition forms needed to obtain property rights. This proposal does not include the preparation of Possession and Use agreements, 5. Negotiate to acquire in fee title and easements from 4 Parcels - A minimum of 3 attempts for each parcel. 6. Maintain diaries for 4 parcels. 7. Assist in clearing title encumbrances that will adversely impact the rights being acquired, 8. Assist in delivering funds to each property owner, 9. Deliver completed files to the City of Tukwila. 1 •` A 1 Those services related to obtaining releases of encumbrances from title, which require legal action; 2. The actual filing of condemnation and subsequent litigation; 3. Certain dosing costs such as transfer taxes, title reports, recording fees, penalty costs for pre payments cost of a pre-existing mortgage, partial reconveyance fees, the pro rate share of real property taxes paid subsequent to vesting title to the City; 4. Relocation Services; 5. Continuing negotiations for those parcels listed for condemnation; 6. Appraisal services City of Tukwila S 144h St Phase // Project Page 2 of 3 KPG 7/27/2015 Wil Exhibit A-2 Additional Services The City may require additional services of the Consultant in order to advance all or portions of the project corridor through final design and construction. This work may include items identified in the current task authorizations as well other items, which may include, but are not necessarily limited to the following: • Condemnation support 0 Providing additional permitting or environmental studies * Providing construction services These services will be authorized under a future contract supplement if necessary. At the time these services are required, the Consultant shall provide a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a notice to proceed. City of Tukwila S 144h St Phase // Project Page 3 of 3 KPG 7/27/2015 r-W HOUR AND FEE ESTIMATE Project: City of Tukwila S 144th Street Phase II 42nd Avenue S to Tukwila International Boulevard Supplement No. 2 - ROW Negotiation Services EXHIBIT B-2 • A rchitect u re • Landscape Architecture Ci v,1 Pri itineeri fl iz • Task 8 - Right of Way Calculations and Acquisitions 8.6 Negotiation support Subconsultant - Abeyta Mileage Reproduction Task Total *Labor Hour Estimate Project = Senior Project Urban Design . Survey Senior Office Manager-, Engineer Engineer Designer Eng / LA Techrlician Crew Admiri Admin $ -179.26 $ 143.58 $ 115.36 $ 125.96 $ 99.44 I $ 86.18 $ 139.96 $ 112.70 $ 74.25 Total Budget Budget 0 8 0 0 4 8 8 0 0 8 0 0 * Hourly rates are based on the following: Direct Salary Costs Overhead Rate Fixed Fee 4 $ 3,774.99 23,365.00 50.00 50.00 4 $ 27,239.99 Total Estimated Fee: $ 27,239.99 $ 65.00 $ 52.06 $ 41.83 $ 45.67 $ 36.06 $ 31.25 ' $ 50.75 $ 40.87 $ 26.92 145.78% 30% 7/27/2015 Totals 1,368.84 $ 1,995.50 $ 410.65