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Home My WebLink AboutFS 2015-08-18 Item 2B - Resolution - Unclaimed PropertyCity of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance & Safety Committee FROM: Peggy McCarthy, Finance Director BY: Cindy Wilkins — Fiscal Specialist DATE: August 12, 2015 SUBJECT: 2015 Reporting of Abandoned Property to the Washington State Department of Revenue Unclaimed Property Section ISSUE Annual write -off of outstanding and unredeemed accounts payable and payroll claims. BACKGROUND Each year by November 1St, the City of Tukwila reports abandoned or unclaimed property that is owed either to individuals or business vendors to the Washington State Department of Revenue Unclaimed Property Section and removes these items from the accounting records. All local governments are required to report unclaimed property except unclaimed restitution. Normal restitution is then reported each year by the County Treasurer to the State Treasurer. Current Finance Department policy dictates that all abandoned or unclaimed property be reported annually to the Washington State Department of Revenue Unclaimed Property Section through the Council approved resolution process. DISCUSSION For the 2015 unclaimed property report year, reporting of abandoned or unclaimed property totals $919.92 comprised of General Fund Accounts Payable claims checks. There were no outstanding payroll checks to report for this period. To the extent possible, those individuals and businesses with unclaimed accounts payable claims and payroll checks have been notified by the City through "good faith" effort of being mailed due diligence letters. These individuals and businesses have either not responded to the due diligence notifications and /or cannot be located in order to claim their property. RECOMMENDATION The Council is being asked to approve the Resolution declaring the cancellation of unclaimed General Fund accounts payable claims and consider these items on the Consent Agenda at the September 8, 2015 Regular Council Meeting. ATTACHMENTS Draft Resolution 2015 Unclaimed Property Summary Detail Report. 13 14 I A A31 MN A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING THE CANCELLATION OF OUTSTANDING GENERAL FUND CLAIMS CHECKS. WHEREAS, the State of Washington, Department of Revenue Unclaimed Property Section, for the reporting on year 2015, requires a one -year dormancy period for outstanding claims checks issued from the General Government Fund; and WHEREAS, the City of Tukwila Finance Department has made all reasonable attempts to resolve the outstanding, unredeemed General Fund claims; and WHEREAS, the City Council of the City of Tukwila wishes to cancel all outstanding, unclaimed General Fund claims checks issued prior to July 1, 2014; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Tukwila City Council authorizes the cancellation of General Fund checks as detailed on Attachment A, the 2015 Unclaimed Property Summary Detail Report. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12015. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President Filed with the City Clerk:_ Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney Attachment A: 2015 Unclaimed Property Summary Detail Report W: \Word Processing \Resolutions \Cancellation of outstanding claims and checks 8 -11 -15 PM:bjs Page 1 of 1 15 16 Attachment "A" 2015 - UNCLAIMED PROPERTY SUMMARY DETAIL REPORT 7/31/2012 - 06/30/2014 Accounts Payable Check # Date Vendor # Vendor 363839 07/15/2013 015049 JAMES LIYAB 363846 07/15/2013 015048 MELISA NAVARRO 364886 11/18/2013 015380 EVA SALAZAR 365019 12/16/2013 015394 CIERRA BALL 365059 12/16/2013 015395 365220 01/06/2014 015459 365260 01/06/2014 015457 365277 01/06/2014 015456 365461 01/27/2014 015495 365593 02/18/2014 015457 365608 02/18/2014 015456 366043 04/21/2014 009403 366065 04/21/2014 015632 366076 04/21/2014 015622 366116 04/21/2014 015631 366143 04/21/2014 015636 366316 05/19/2014 015711 366333 05/19/2014 015725 364173 08/19/2013 015127 364544 10/07/2013 015246 361100 07/31/2012 014340 365988 04/07/2014 015605 364120 08/19/2013 015132 365150 12/23/2013 015452 365939 04/07/2014 015616 Court 33526 5/29/2013 6/24/2013 DAVID HANSEN JOHN CLARK AMERIKA LOGOVA ALATASI PUA JEFFREY MARSTEN AMERIKA LOGOVA ALATASI PUA MARTINA BEAUVAIS RICHARD DANIEL TIHITINA HAILE GLENDA NORMAN JULIAN STAPLES JOSEPH A DEMARCO PATRICIA HUGHES CANDICE SWEET JINDER SINGH Haron Adem Roba BICH -NGOC PHAM ANDRES ESCOBAR PHILLIP BURKETT ENGINEERING SOLUTIONS Davub Nour Cash found in lobby * Note - No outstanding Payroll checks to report for 2015. Inv Date Invoice 06/26/2013 7151326 06/26/2013 7151327 10/23/2013 CR63116A 11/27/2013 12161361 11/25/2013 0 12/18/2013 1061415 12/18/2013 1061417 12/18/2013 1061418 01/13/2014 1271409 01/29/2014 2181409 01/29/2014 2181410 04/03/2014 14211441 04/03/2014 14211447 04/03/2014 14211451 04/03/2014 14211461 04/03/2014 14211468 05/01/2014 5191424 05/01/2014 5191430 08/07/2013 744348 09/25/2013 752980 Description Witness Fee Witness Fee Witness Fee Witness Fee Witness Fee Witness Fee Witness Fee Witness Fee Witness Fee Witness Fee Witness Fee Jury Fee Jury Fee Jury Fee Jury Fee Jury Fee Jury Fee Jury Fee Damage Deposit Refund 000.239.105 Damage Deposit Refund 000.239.105 Account # Check Total 000.09.512.500.49.04 000.09.512.500.49.04 000.09.512.500.49.04 000.09.512.500.49.04 000.09.512.500.49.04 000.09.512.500.49.04 000.09.512.500.49.04 000.09.512.500.49.04 000.09.512.500.49.04 000.09.512.500.49.04 000.09.512.500.49.04 000.09.512.500.49.04 000.09.512.500.49.04 000.09.512.500.49.04 000.09.512.500.49.04 000.09.512.500.49.04 000.09.512.500.49.04 000.09.512.500.49.04 07/19/2012 Ref000331757 Bus Lic Refund 000.257.000 03/27/2014 PG13 -146 Plumbing Permit Refund 000.322.013.00.00 08/07/2013 744430 Yth Ath Refund 000.347.600.04.00 12/11/2013 765439 Teen Prog Acct Adj 04/03/2014 40714309 March Rental Refund Parking Ticket Dup Payment 000.347.600.04.01 000.362.501.00.00 000.369.200.00.00 000.369.200.00.00 Notes $10.00 No response $10.00 No response $10.00 No response $10.00 6/22 ret w /forward address, sent again, 2821 146th E Sumner $10.00 No response $10.00 No response $10.00 6/22 affidavit returned undeliverable $10.00 6/22 affidavit returned undeliverable $10.00 No response $10.00 6/22 affidavit returned undeliverable $10.00 6/22 affidavit returned undeliverable $10.04 No response $17.22 No response $13.80 No response $14.81 No response $15.61 No response $15.88 No response $15.82 No response $150.00 6/22 affidavit returned undeliverable $100.00 6/22 affidavit returned undeliverable $67.00 No response $115.60 No response $40.00 6/22 affidavit returned undeliverable $3.00 No response $126.14 No response 814.92 100.00 5.00 105.00 Total to Report: $ 919.92