HomeMy WebLinkAboutCOW 2015-08-24 Item 4B - Contract Supplement #2 - South 144th Street (42nd Avenue South-Tukwila International Boulevard) Acquisition Services with KPG Inc for $27,239.99COUNCIL AGENDA SYNOPSIS
nitials
Meeting Date
Prepared bT
Mayor's revie
Council review
08/24/15
BG°
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
09/08/15
BG
SPONSOR'S Contract No. 14 -103 with KPG provided design services for the South 144th St Phase II
SUMMARY street improvement project. Due to additional right -of -way needed, KPG will need to
continue to provide preliminary engineering services. The right -of -way and construction
budget will cover KPG's Supplemental Agreement No. 2. Council is being asked to approve
KPG's Supplement No. 2 for $27,239.99, bringing the entire contract to $345,153.97.
REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ® Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 08/17/15 COMMITTEE CHAIR: JOE DUFFIE
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works Department
COMMFITEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$27,239.99 $1,607,000.00 $0.00
Fund Source: 104 ARTERIAL STREET FUND (PAGE 15, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
08/24/15
09/08/15
ITEM INFORMATION
ITEM NO.
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STAFF SPONSOR: BOB GIBERSON
ORI ;INAL AGL'NDA DATF,: 08/24/15
AGENDA ITEM TITLE S 144th St Phase II Project (42nd Ave S - Tukwila Int'I Blvd)
Right -of -Way Supplemental Agreement No. 2 with KPG, Inc.
CATEGORY ® Discussion
Mtg Date 08124115
® Motion
Mtg Date 09108115
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P &R ❑ Police ® PW'
SPONSOR'S Contract No. 14 -103 with KPG provided design services for the South 144th St Phase II
SUMMARY street improvement project. Due to additional right -of -way needed, KPG will need to
continue to provide preliminary engineering services. The right -of -way and construction
budget will cover KPG's Supplemental Agreement No. 2. Council is being asked to approve
KPG's Supplement No. 2 for $27,239.99, bringing the entire contract to $345,153.97.
REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ® Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 08/17/15 COMMITTEE CHAIR: JOE DUFFIE
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works Department
COMMFITEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$27,239.99 $1,607,000.00 $0.00
Fund Source: 104 ARTERIAL STREET FUND (PAGE 15, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
08/24/15
09/08/15
MTG. DATE
ATTACHMENTS
08/24/15
Informational Memorandum dated 08/14/15
Page 15, 2015 CIP
KPG Supplemental Agreement No. 2 to Contract No. 14 -103
Minutes from the Transportation Committee meeting of 08/17/15
09/08/15
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City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director .*
BY: Cyndy Knighton, Senior Program Manager
DATE: August 14, 2015
SUBJECT: S 144th Street Phase II Project (42nd Ave S to Tukwila International Blvd)
Project No. 99510402, Contract No. 14 -103
Supplemental Agreement No. 2 for ROW Acquisition Services
ISSUE
Execute a supplemental agreement with KPG in the amount not to exceed $27,239.99 to complete right -of -way (ROW)
acquisition services for the S 144th Street Phase II Project (42nd Avenue S to Tukwila International Boulevard).
BACKGROUND
In May 2015, the design contract with KPG was supplemented by the amount of $20,000 to begin acquiring ROW for the
S 144th St Phase II Project. ROW is needed from 4 parcels to accommodate the current design features. Legal
descriptions were developed and Administrative Offer Summaries were prepared for each parcel, as well as a Project
Funding Estimate to best estimate the remaining ROW costs.
DISCUSSION
KPG's ROW Supplemental Agreement No, 1 was limited to gathering property information, establishing values of property
to be acquired, and developing a Project Funding Estimate. Supplemental Agreement No. 2 will authorize the consultant
team to make the initial offers, negotiate with the property owners and execute all of the necessary paperwork associated
with ROW acquisition. KPG's Supplemental Agreement No. 2 for an additional $27,239.99 will accomplish all of the
required ROW tasks.
FINANCIAL IMPACT
The current CIP budget for ROW is $40,000, of which $20,000 has been expended under KPG's Supplemental Agreement
No. 1. Supplemental Agreement No. 2 will use the remaining $20,000 from the ROW budget and staff is proposing the use
of $7,239.99 from the construction budget. A budget amendment will be brought forward later this year to update the
project costs in the Capital Improvement Program. Once the final ROW purchase prices have been negotiated (currently
estimated to be $82K), staff will propose the use of construction funds to acquire the necessary property, if a budget
amendment has not yet been made. The budget amendment will likely include updated impact fee collections to
supplement the project budget. The King County Library System and the Tukwila Village site will be assessed traffic
impact fees once building permits have been issued.
RECOMMENDATION
Council is being asked to approve KPG's Supplemental Agreement No. 2 in the amount of $27,239.99 to complete ROW
acquisition services for the S 144th Street Phase II Project and consider this item at the August 24, 2015 Committee of the
Whole and subsequent September 8, 2015 Regular Meeting.
Attachments: 2015 CIP Page 15
Consultant Supplemental Agreement No. 2
W.1PW EngTROJECTSIA- RW & RS ProjecWS 144th St Phase II TIB - 42nd Ave S (99510402 95- RW02)0esigMROW11NFO MEMO KPG Supp #2 ROW gl - sb -r gl.docx
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT:
S 144 St Phase II (42 Ave S - Tukwila Int'I Blvd) * Project No. 99510402 zone 3
Construct curb, gutter, sidewalk, bike lanes, pavement restoration, illumination, drainage and utility
DESCRIPTION:
undergrounding from Tukwila Int'I Blvd to 42nd Ave S. Also add a signal at 42nd Ave S.
JUSTIFICATION:
Provide pedestrian and vehicle safety, drainage and neighborhood revitalization.
Phase I - Tukwila Int'I Blvd to Military Rd, project completed in 2007 for $3.1 million with $1 million in grants.
STATUS:
Phase II - 42 Ave S to Tukwila International Blvd.
MAINT. IMPACT:
Reduce pavement, drainage repairs, and maintenance costs.
25
Awarded Transportation Improvement Board's Arterial Improvement Program (AIP) grant of $1 million.
COMMENT:
Project is on Impact Fee list. Design and construction related to the Tukwila Village project.
FINANCIAL Through Estimated
(in $000's) 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL
EXPENSES
Design
286
25
311
Land(R/W)
40
40
Const. Mgmt.
180
180
Construction
1,402
1,402
TOTAL EXPENSES
1 0
326
1 1,607
1 0
0
1 0
0
1 0
1 0
1 1,933
FUND SOURCES
Awarded Grant
180
820
1,000
Proposed Grant
0
Proposed Mitigation
100
700
800
Traffic Impact Fees
133
13
25
171
City Oper. Revenue
(133)
33
62
0
0
0
0
0
0
(38)
TOTAL SOURCES
0
326
1,607
0
0
0
0
0
0
1,933
2015 - 2020 Capital Improvement Program 15
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SUPPLEMENTAL AGREEMENT No. 2
AGREEMENT NO. 14 -103
PROJECT N0.99510402
City of Tukwila KPG, Inc.
Public Works Department 753-- 9th Avenue N.
6300 Southcenter Boulevard #100 Seattle, WA 98109
Tukwila, WA 98188
PROJECT: S 144th Street Phase H Project - ROW Negotiation Services
This SUPPLEMENTAL AGREEMENT NO. 2 is to supplement the agreement entered into with KPG,
Inc. and the City of Tukwila, which was executed on the 29th day of July, 2014.
All provisions in the basic agreement remain in effect, except as expressly modified as follows:
Article 2, Scope of Services, shall be supplemented with the following:
The Consultant agrees to provide right of way services in accordance with the scope of work included as
Exhibit A -2.
Article 4, Payment, shall be modified as follows:
A. Payment for work provided by Consultant shall be made as provided on Exhibit B -2, attached
hereto, provided that the total amount of payment to the Consultant for this work not exceed
$27,239.99 without express written modification of the Agreement signed by the City. The new
total contract shall not exceed $345,153.97 without express written modification of the Agreement
signed by the City.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day
of , 2015.
APPROVED:
CITY OF TUKWILA
Jim Haggerton
Mayor
Attested:
Christy O'Flaherty, City Clerk
APPROVED:
KPG, INC.
Nelson Davis, P.E.
Principal
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Exhibit A -2
City of Tukwila
S 144th Street Phase II Project
42 "d Avenue S to Tukwila International Boulevard
Supplement No. 2 — Right of Way Negotiation Services
KPG
Scope of Work
July 27, 2015
PURPOSE:
Following completion of base maps and completion of 50% design for S 144th Street, it
was determined that additional right of way is necessary to complete the improvements.
Valuation and legal descriptions were prepared under supplement no. 1 to this Contract.
This supplement is provided to support negotiations for partial right of way takes on four
(4) parcels in support of the S 144th Street Phase II Project.
SCOPE OF WORK:
Task 8 Right of Way Calculations
8.6 Support acquisition services to be performed by Abeyta & Associates under
subcontract to the Consultant in accordance to state guidelines.
The overall objectives are:
1. Negotiate for the partial acquisitions from 4 parcels for the
completion of the proposed roadway improvements.
2. Assist the City of Tukwila with the acquisition process and
preparation of forms.
A specific list of Performance Objectives is outlined in the following paragraphs.
SPECIFIC OBJECTIVES
The key objectives of this proposal are:
Acquisitions:
1. Inspect and prepare a Preliminary Acquisition Report for each parcel.
2. Identify fee interest ownership for 4 parcels.
City of Tukwila
S 144"' St Phase 11 Project
Page 1 of 3
KPG
7/27/2015
Exhibit A -2
3. Prepare and setup acquisition files for 4 parcels.
4. Prepare acquisition forms needed to obtain property rights. This
proposal does not include the preparation of Possession and Use
agreements.
5. Negotiate to acquire in fee title and easements from 4 Parcels - A
minimum of 3 attempts for each parcel.
6. Maintain diaries for 4 parcels.
7. Assist in clearing title encumbrances that will adversely impact the
rights being acquired.
8. Assist in delivering funds to each property owner.
9. Deliver completed files to the City of Tukwila.
PROJECT SCOPE EXCLUSIONS
1. Those services related to obtaining releases of encumbrances from
title, which require legal action;
2. The actual filing of condemnation and subsequent litigation;
3. Certain dosing costs such as transfer taxes, title reports, recording
fees, penalty costs for pre payments cost of a pre- existing mortgage,
partial reconveyance fees, the pro rate share of real property taxes
paid subsequent to vesting title to the City;
4. Relocation Services;
5. Continuing negotiations for those parcels listed for condemnation;
6. Appraisal services
City of Tukwila
S 144th St Phase 11 Project
Page 2 of 3
KPG
7/27/2015
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Exhibit A -2
Additional Services
The City may require additional services of the Consultant in order to advance all or
portions of the project corridor through final design and construction. This work may
include items identified in the current task authorizations as well other items, which may
include, but are not necessarily limited to the following:
• Condemnation support
• Providing additional permitting or environmental studies
• Providing construction services
These services will be authorized under a future contract supplement if necessary. At
the time these services are required, the Consultant shall provide a detailed scope of
work and an estimate of costs. The Consultant shall not proceed with the work until the
City has authorized the work and issued a notice to proceed.
City of Tukwila
S 144th St Phase 11 Project
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Page 3 of 3
KPG
7/27/2015
HOUR AND FEE ESTIMATE
Project: City of Tukwila
S 144th Street Phase II
42nd Avenue S to Tukwila International Boulevard
Supplement No. 2 - ROW Negotiation Services
EXHIBIT B -2
KPG
♦ Architecture •
Landscape Architecture
• Civil Engineering •
Task 8 - Right of Way Calculations and Acquisitions
8.6 Negotiation support
Subconsultant - Abeyta
Mileage
Reproduction
Task Total
4
8
8
0
0
8
0
0
4
3,774.99
23,365.00
50.00
$ 50.00
Hourly rates are based on the following:
D irect Salary Costs
Overhead Rate
Fixed Fee
65.00 $ 52.06
41.83
7/27/2015
27,239.99
Total Estimated Fee: $ 27,239.99
45.67 $ 36.06 '; $ 31.25 $ 50.75 $ 40.87 j $ 26.92
145.78%
30%
Totals
$ 1,368.84
$ 1,995.50
$ 410.65
City of Tukwila
PROJECT FUNDING ESTIMATE
Project: S 144th Street Improvements Phase II
Federal Aid No.: N/A
Date: June 7, 2015
1
2
3
4
5
Estimate 1 Appraisal, if Requested by Property Owners:
6
7
8
$ 7,447.60
9
Estimate 1 Condemnation:
10 1 11
Parcel Number
Just
Compensation
(Offer)
Statutory
Reimbursement
Fee
Appraisal Fee
Appraisal
Review Fee
AOS /PFE
Negotiation
Services
Closing Cost
Relocation
Service
Litigation Fees
Total Parcel Costs
004000 -0205 1 $ 23,202.001 $ 750.00 $ - 1 $
- I $ 2,150.001 $ 7,430.00 $ 825.001 $
- I $ - 1 $ 34,357.00
152304 -9013
3,431.001 $ 750.001 $
2,150.00 $ 7,430.001 $ 825.001 $
14,586.00
004000 -0215 1 $ 3,068.001 $ 750.001 $
-I $
-I$
2,150.001 $ 7,430.001 $ 825.001 $
-I $
14,223.00
004000 -0210 1 $ 7,537.001 $ 750.001 $ - 1 $ - 1 $ 2,150.001 $ 7,530.001 $ 825.001 $ - 1 $ -' $ 18,792.00
Sub- Total l $ 37,238.00 1 $ 3,000.00 1 $ - 1 $ - 1 $ 8,600.00 1 $ 29,820.001 $ 3,300.00 1 $ - I $ - 1 $ 81,958.00
Contingency Costs
Estimate 1 Appraisal, if Requested by Property Owners:
$ 3,500.00
$ 3,500.00
Administrtive Settlement (25% of Just Compensation):
$ 7,447.60
$ 7,447.60
Estimate 1 Condemnation:
$ 185,000.00
$ 185,000.00
Total
$ 277,905.60
6/7/2015
Abeyta Associates
Transportation Committee Minutes August 17, 2015- Pape 2
C. Supplemental Agreement: South 144th Street Phase II Project (42nd Avenue South to TIB)
Staff is requesting Council approval of Supplemental Agreement No. 2 with KPG, Inc. in the
amount of $27,239.99 to complete right -of -way acquisition services for the South 144th Street
Phase II Project. Right of Way is needed from 4 parcels to accommodate the current design,
and this proposed agreement will authorize the consultant to make the initial offers, negotiate
with property owners, and execute the necessary paperwork. A budget amendment will be
presented later in the year to update the project costs and will likely include updated impact
fee collections. UNANIMOUS APPROVAL. FORWARD TO AUGUST 24, 2015 COMMITTEE
OF THE WHOLE.
D. Right -of -Way Ordinance: South 144th Street Phase II Project (42nd Avenue South to TIB)
Staff is requesting Council approval of an ordinance that would authorize the acquisition of
property from four parcels for right -of -way requirements of the South 144th Street Phase II
Project. Two of these are unused residential properties and the other two are owned by the
King County Library System and King County Housing Authority. The City will work
cooperatively with the property owners and this ordinance will only be used in the event that
negotiations are unsuccessful. The property owners have been notified of the potential for
condemnation and the schedule for ordinance approval. UNANIMOUS APPROVAL.
FORWARD TO AUGUST 24, 2015 COMMITTEE OF THE WHOLE.
III. SCATBd
The August meeting was cancelled.
IV. MISCELLANEOUS
Councilmember Ekberg requested an update on the status of the installation of the new signs
discussed at the July 6, 2015 Committee meeting. The work order was initiated today.
Councilmember Ekberg passed on public comment regarding the difficulty that trucks exiting 1 -5 at
Interurban Avenue South have navigating the right turn onto 48th Avenue South. It was suggested
that the painted white stop line for southwest -bound traffic be pushed back several feet to make
more room. Staff noted that that may pose problems for the traffic signal motion detection loops
under the pavement.
Councilmember Ekberg passed on public comment regarding motorcycles and motorbikes using
the pedestrian bridge in Allentown. Improvements will be underway in 2015 and the City should
consider bollards, signage, or any other deterrent that is reasonable.
Meeting adjourned at 5:57 p.m.
Next meeting: Monday, September 8, 2015
m ,
'O �,
Committee Chair Approval
Minu s by LH, Reviewed by GL
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