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HomeMy WebLinkAboutCivilService 2015-09-08 Agenda6200 Southcenter Boulevard . Tukwila, Washington 98188 Jim Haggerton, Mayor Hazelnut Conference Room (aka 43) 6200 Southcenter Boulevard Tukwila, WA 98188 Tuesday September 8, 2015 5:00 p.m. CIVIL SERVICE COMMISSION AGENDA CALL TO ORDER APPROVAL OF MINUTES (7/6/15) GENERAL BUSINESS FIRE DEPARTMENT BUSINESS a. Staffing Update b. RFA Update c. 2016 Fire Captain Testing POLICE DEPARTMENT BUSINESS a. Staffing Update b. Patrol Administrative Assistant Eligibility List c. Termination of Entry -Level Police Officer List NEW BUSINESS a. Earlier meeting time ADJOURNMENT Phone: 206 - 433 -1800 • City Hall Fax. 206 - 433 -1833 • Website: www.TukwilaWa.gov July 6, 2015 The following commissioners attended the regularly scheduled meeting of the' Service Commission: Ron Johnston and Bruce Paquette. Others in attendancf Chief Mike Villa, Interim Fire Chief Chris Flores, and Kim Gilman, Civil Sery CALL TO ORDER 5:00 p.m. Chair Ron Johnston called the meeting to APPROVAL OF MINUTES FIRE DEPARTMENT BUSINESS Staffing Update Jim Ha g rton, Mayor ukwila Civil were Police �e Examiner. The Chair asked if there were any corrections needed for the June 1st Commission Meeting minutes. No corrections were noted. The Chief reported that the Department is fully staffed and that 4 entry -level Firefighters recently graduated the Academy. The Department is in the process of filling 2 pipeline positions with the expectation that those 2 candidates will enroll in the September Academy. Chief Flores noted that 2 Firefighters are currently out on long- term disability and that l Firefighter is currently working light duty. POLICE DEPARTMENT BUSINESS Flores tabled this agenda item to a future meeting. Staffing Update Chief Villa reported that the Police Department is fully staffed with 76 commissioned officers. He noted that there are 2 lateral police officers, 1 entry police officer, and 1 records specialist currently in the background process. He noted that there exists a vacancy for the Patrol Administrative Assistant position and that the recruitment 1 17 Certification of Police Corn And Police Sergeant Eligib Lists NEW BUSINESS Jim Ha g rton, Mayor for that position will be happening soon. Overall, he stated that the Tukwila Police Department does not have the same staffing issues that other agencies are currently facing (with an average of 5 -10 vacant police officer positions per agency). Commissioners inquired about Tukwila's success with recent hiring efforts and being able to maintain full staffing in the Department. Chief Villa responded that he attributed the success to their decision in 2013 to devote time and resources to the recruitment effort, mainly in terms of assigning a recruitment officer and a detective to devote 100% of their time to recruitment and backgrounding police officer candidates. He also explained that substantial work has gone into pre -hire screening and testing to ensure that the Department is getting quality officers that will contribute to the Department's mission, The Civil Service Examiner presented two lists for certification. Two candidates tested for the Police Commander position. The test was held on June 4th and was comprised of 3 exercises which were scored by 4 Assessors from outside Police agencies. The Department expects to see one vacancy due to retirement over the next year. There were five candidates that tested for the Police Sergeant Assessment Center on June 9th. The Assessment Center included 4 scored exercises evaluated by 8 Assessors from outside agencies. The Department anticipates at least one vacancy at the Sergeant level once the Commander position is filled. MOVED BY JOHNSTON, SECONDED BY PAQUETTE THAT THE POLICE COMMANDER AND POLICE SERGEANT ELIGIBLITY LISTS BE CERTIFIED. THE LISTS WIL BE VALID FOR A PERIOD OF ONE YEAR, WITH THE OPTION TO EXTEND AN ADDITIONAL YEAR, COMMENCING ON JULY 6, 2015 AND ENDING ON JULY 5, 2016, OR UNTIL DEPLETED. MOTION PASSED UNANIMOUSLY. 2 VN/ Jim Haggerton, Mayor Other News Chief Flores thanked the commissioners for their decision not to terminate the entry-level firefighter eligibility list in January, and recommending that the Chief interview the last remaining candidate on that list. The Chief reported that he followed this recommendation and this candidate recently graduated at the top of his Academy class. Three other Tukwila probationary firefighters received high scores and numerous awards throughout the Academy. ADJOURNMENT 5:20pm MOVED BY PAQ] JOHNSTON THA ADJOURNED. M , SECONDED BY REGULAR MEETING BE [ PASSED UNANIMOUSLY. ice-Chairperson Stephen Wheeler 3 K Commissioners, Citv Of Tukwila Fire Department Jim Haggerton, Mayor Chris Flores, Interim Fire Chief It is the intent of Tukwila Fire Department Administration to discuss with the Civil Service Commission at your next meeting the possibility of holding a joint promotional test with Kent Fire RFA for the position of Fire Captain. Both Kent Fire RFA's and Tukwila's current Captains' lists are set to expire on or about June 1, 2016, with projected testing for a new list sometime prior to that date. With the possibility of a merger of the departments that would take effect 1/1/17, a joint test, with identical test components and assessors, makes sense. The thought is that each department would maintain individual lists that would be used to fill position(s) in the respective departments up until the official merger, at which time the lists would be merged (test scores would be applicable for a merged list due the identical testing and scoring). If, for some reason, the merger does not happen then Tukwila would still have a valid list. It is expected that planning meetings would take place with the Operations Chiefs of each Department, Kim Gilman from Tukwila and the Kent Civil Service Examiner to work out the particulars prior to test planning and execution. Respectfully, Mike Soss Assistant Chief Tukwila Fire Dept. 5 City of Tukwila Jim Haggerton, Mayor Police Department Michael Villa, Chief of Police An Accredited Agency MEMORANDUM TO: Civil Service Commissioners FROM: Mike Villa, Chief of Police DATE: August 28, 2015 SUBJECT: Entry -Level Police Officer Eligibility List - Early Termination The purpose of this memo is to request the current eligibility list for the Entry- Police Officer to expire early due to depletion of eligible candidates. The current list was originally set to commence on April 10, 2015 and ending on April 9, 2016. The reasons to expire the current list of four candidates stem from the following factors: One candidate recently withdrew. Two other candidates were considered for hire from the list. • The last remaining eligible candidate has received a Chief's interview and was not extended an offer of hire. The Police Department Administration requests that the current eligibility list be terminated effective September 8, 2015 in order for a new list to be generated and certified. Thank you for your consideration in this matter! 6200 Southcenter Blvd. • Tukwila, WA 98188 • Phone: - (206) 433 -1808 • Admin. Fax: - (206) 244 -6181; Invest. Fax: - (206) 431 -3688 VA