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HomeMy WebLinkAboutRFA 2015-09-09 COMPLETE AGENDA PACKET1y,4 City of Tukwila f8 0200 Southcenter Boulevard • Tukwila, Washington 98188 Jim Haggerton, Mayor AGENDA Regional Fire Authority Annexation Steering Committee Date: Wednesday, September 9, 2015 Place: Tukwila Fire Station 51 Training Room 444 Andover Park E, Tukwila, WA 98188 (206) 575 -4404 Time: 5:00 — 5:30 p.m. Refreshments 5:30 — 7:30 p.m. Steering Committee Meeting 1. Ride -along experiences Committee members 11. Governance Work Group Report -Out 111. Organizational Structure/ Operations (2017) Seal, Duffie, Wilson, Denbo Chief Schneider, KFDRFA IV. Benefit Charge Captain Rabel, KFDRFA V. Next Steps Moira Bradshaw • Review schedule Substitute meeting date: November 4 or November 5. (November 11 is Veteran's Day) • Presentation to Council: Monday November 9, 2015 VI. Adjourn Attachment: DRAFT Plan Sections 1 -5. DRAFT Plan Section 6 and Appendix C (Org. Chart) Committee minutes 7/8/2015 Phone: 0o- 433.1800 • ChyHall Fax: 206 -433 -1833 • Website www.TukwilaWa.gov KENT FIRE DEPARTMENT "SERVING THE CITIES OF KENT, COVINGTON, TUKWILA AND KING COUNTY FIRE DISTRICT 37" — REGIONAL FIRE AUTHORITY —PLAN Tukwila Plan Amendment TABLE OF CONTENTS Page Acknowledgement 5 Strategic Opportunity 7 Section 1: Needs Statement 9 Section 2: Definitions 11 Section 3a: Formation Authority 13 Section 3b: City of Tukwila Annexation Authority 14 Section 4: Jurisdictional Boundaries 15 Section 5: Governance 19 Section 6: Organizational Structure /Operations 21 Section 7: Financial 23 Section 8: Administrative /Management /Personnel Components 27 Section 9: Fire Prevention, Public Education Services, Emergency Management and Fire Investigation Unit 31 Appendix A - Jurisdictional Boundaries 35 Appendix B - Fire Benefit Charge 37 Appendix C - Organizational Structure 41 Appendix D - Asset Transfer 43 2 PAGE LEFT INTENTIONALLY BLANK 3 4 KENT WASHINGTON ACKNOWLEDGEMENT 'CoA Recognizing the challenges and opportunities that all fire jurisdictions are facing, the City of Kent and King County Fire District 37, through a partnership of many years, agreed in 2006, to explore the different options available in operating and funding the Kent Fire Department. In February 2008, the City of Kent and King County Fire District 37 Regional Fire Protection Stakeholders Report, recommended that the City and Fire District develop a Regional Fire Authority (RFA) Plan. Through the efforts, dedication and professional commitment of the individuals acknowledged, we have completed the Kent Fire Department RFA Plan. In 2015 Tthe City of Tukwila and the Kent Fire Department Regional Fire Authority formed a Regional Fire Authority Annexation Steering Committee. Through the efforts, dedication and professional commitment of the individuals acknowledged, the Steering Committee developed amendments to -the RFA Plan for submission to the Tukwila City Council, the Kent Fire L Regional Fire Authority Govern Bing Boarrl and the voters of the City of Tukwila. On behalf of the City of Kent, King County Fire District 37, City of Tukwil and all Kent Fire Department RFA personnel, I want to thank everyone who participated in creating the future vision of our organization that will ultimately provide the citizens we serve and protect an enhanced opportunity to determine the level of service they desire. Your efforts are recognized and very much appreciated. Jim Schneider City of Kent Regional Fire Authority Planning Committee Members: Debbie Raplee, Kent City Council Tim Clark, Kent City Council Ron Harmon, Kent City Council Allan Barrie, Fire District 37 Mike Denbo, Fire District 37 Margaret Harto, City of Covington 09/02/1508/24/15 4 City of Kent Regional Fire Authority Steering Committee Members: Ken Weatherill, Deputy Chief Pat Pawlak, Division Chief Jon Napier, Division Chief Greg Markley, Battalion Chief Eric Tomlinson, Battalion Chief Kevin Garling, Battalion Chief Brian Snure, Fire District Attorney Dr. Robert McKenzie, CEO, CSI Greg Markley, Battalion Chief Mark Jones, Captain, Union President Larry Rabel, Captain Deanna Gratzer, District Secretary Jim Schneider, Fire Chief RFA Communications Plan Committee: Ken Weatherill, Deputy Chief Lynn Heesen, Battalion Chief Eric Tomlinson, Battalion Chief Kraig Peiguss, Captain Kyle Ohashi, Captain Bud Sizemore, Firefighter John Robbins, Firefighter Don Barberie, Firefighter Deanna Gratzer, District Secretary Jim Schneider, Fire Chief City of Kent: Suzette Cooke, Mayor John Hodgson, CAO Elizabeth Albertson, Councilperson Tim Clark, Councilperson Jamie Danielson, Councilperson Ron Harmon, Councilperson Deborah Ranniger, Councilperson Debbie Raplee, Council President Les Thomas, Councilperson Robert Nachlinger, Finance Director Sue Viseth, Director Employee Services Becky Fowler, Employee Services Robert Goehring, Finance Bonnie Fell, Finance Kathleen Etheredge, Finance Paula Barry, Finance Mike Carrington, Info. Technology Director Curt Ryser, Information Technology Paul Dunn, Information Technology 09/02/1508/24/15 Larry Rabel, Captain Mark Jones, Captain Chris Martin, Captain Dave Woelber, Captain John Lytle, Captain Martin Oliver, Firefighter Margaret Martin, Executive Assistant Deanna Gratzer, District Secretary Jim Schneider, Fire Chief RFA Finance Committee: Pat Pawlak, Division Chief Jon Napier, Division Chief Greg Markley, Battalion Chief Kevin Garling, Battalion Chief Mark Jones, Captain Chris Martin, Captain Dave Woelber, Captain John Lytle, Captain Martin Oliver, Firefighter Margaret Martin, Executive Assistant Fire Department Planning Unit: Larry Rabel, Captain Randy Droppert, Data Integr. Coord. Mark Thompson, Tech. Integr. Coord. Jackie Yip, Senior Systems Analyst Fire Administration: Margaret Martin, Executive Assistant Deanna Gratzer, District Secretary Jane Ogren, Administrative Assistant Elizabeth Kingery, Admin Secretary Jennifer Bilodeau, Admin Secretary Kristine Hauer, Admin Support King County Fire District 37: Pat Riordan, Commissioner Bill Stewart, Commissioner Tom Sawyer, Commissioner Bill Stewart, Ce Allan Barrie, Commissioner Tom Sowycr, Co (5) 5 Tom Brubaker, City Attorney Pat Fitzpatrick, Deputy City Attorney Jeff Watling, Parks Director Charlie Lindsey, Facilities CITY OF TUKWILA Jim Haggerton, Mayor Kate Kruller, Council President Joe Duffie, Councilmember Dennis Robertson, Councilmember Allan Ekberg, Councilmember Verna Seal, Councilmember Kathy Hougardy, Councilmember De'Sean Quinn, Councilmember 09/02/1508/24/15 Mike Denbo, Commissioner Ibn Barr",, City of Tukwila REGIONAL FIRE AUTHORITY ANNEXATION STEERING COMMITTEE Jessica Jerwa, Tukwila Resident Jerry Thornton, Tukwila Resident Kathleen Wilson, Tukwila Resident Roxanne Knowle, CBRE Mark Segale, Segale Properties Genevieve Christian, Westfield Corp. Dawn Judkins, Captain, Tukwila Fire & President IAFF Local 2088 Alan Codenys, Firefighter, Tukwila Fire Merle Brooks, Firefighter, Tukwila Fire David Cline, City Administrator Joe Duffie, Tukwila Council member Verna Seal, Tukwila Council member Chris Flores, Interim Tukwila Fire Chief Non - voting KFD RFA members: Mike Denbo, Fire District 37 Commissioner Jim Schneider, Chief, KFD RFA Ray Shjerven, President, IAFF Local 1747 (6) REGIONAL FIRE AUTHORITY VISION The Kent Fire Department RFA is a community partner, providing effective and sustainable fire and emergency medical EMS services [MB1]that maximize the resources entrusted to us to serve the needs of a changing community. STRATEGIC OPPORTUNITY To strategically position the Kent Fire Department RFA, which includes the thc City of Kcnt, King County Fire District #37, which includcsand -the Cities y-of Kent, of Covington, and thc City of Tukwila in a cost effective partnership that provides the community with effective and sustainable fire and EMS emergency medical services. • Effective fire and Iifc savinglifesaving EMS emergency medical service is dependent on three components: o Fire Prevention • Safe buildings reduce fire risk, life loss, and reduce the long term cost of emergency response; o Public Education • Perfect emergency response is not possible, the public must be empowered to reduce their own risk and provide time critical actions prior to arrival of firefighters; o Emergency Response • Perfect prevention does not exist, emergency responders must arrive prior to flashover in fire, and brain death in non - breathing patients. • The three legs of the fire service delivery system_; fire prevention, public education and emergency response can only be sustained with adequate funding_ o Level of Service performance objectives provide the measure of adequate service; o Prevention, Education and Response resources must be balanced to meet the Level of Service objectives and assure the most cost effective delivery of service; o Adequate funding of the fire service delivery system is evidenced by its ability to meet level of service performance objectives - (Appendix A). MISSION Professionally and compassionately helping people. VALUES Be Safe 09/02/1508/24/15 f'1 Do Your Best Serve With Integrity Take Care of Each Other 09/02/1508/24/15 1 PAGE LEFT INTENTIONALLY BLANK 09/02/1508/24/15 (s) 9 16•111n4 KENT FIRE DEPARTMENT REGIONAL FIRE AUTHORITY (RFA) PLAN Section 1: Needs Statement Adopted: 06 -03 -09 Revised: 12 -08 -09 1. The ability to respond to emergency situations by fire protection and emergency medical services jurisdictions has not kept up or progressed with the community's needs and special service demands; 2. Providing a fire protection and emergency medical service system requires a collaborative partnership and responsibility among local and regional governments and the private sector; 3. There are efficiencies to be gained by regional fire protection and emergency medical service delivery, while maintaining local control; and 4. Timely development of significant projects can best be achieved through enhanced funding options for regional fire protection, emergency services, specialized rescue, hazardous material mitigation, using existing taxing authority to address fire protection and emergency service needs, with new authority to address critical fire protection projects and emergency services. 5. The City of Kent Fire and King County Fire Protection District 37 have had a cooperative partnership, striving to provide the highest level of fire and emergency medical services to our citizens within the confines of available resources. 6. Cooperation and the partnership between the City of Kent Fire Department and King County Fire District 37 began with an inter -local agreement in 1973, providing the legal structure for the entities to remain separate but work cooperatively together. 7. In 2007, the City of Kent and King County Fire District 37 completed a regional fire protection stakeholders report. The stakeholders involved in that process consisted of citizens of the Cities of Kent and Covington and unincorporated areas of King County Fire District 37= It also included union representatives of IAFF Local 1747, business owners in our communities, and 09/02/1508/24/15 ( 10 elected officials of the City of Kent, Covington and King County Fire District 37. 8. In 2008, after a 9 month process, the Stakeholders Committee, through consensus, selected and recommended that the City of Kent and King County Fire District 37 create a plan for a new entity, referred to as a Regional Fire Authority, as permitted by state law. To streamline economies of scale, and diversify revenue options, the City of Kent and King County Fire District 37 will be asking its citizens to consider combining all functions and services provided by the two jurisdictions into a single entity, called a Regional Fire Authority. 10.The City of Tukwila considers the Kent Fire Department FD RFA a successful, highly competent, nationally accredited regional service provider with whom a jurisdictional border is shared. For decades, the City of Tukwila has been successfully collaborating with the Kent Fire Department, through such programs as the Zone 3 partnership and mutual aid agreements. Since the inception of the Kent Fire Department RFA in Cincc 2012, the City of Tukwila has enjoyed enhanced : - - - . - : . ;; . - : collaboration with the Kent Fire Department €RFA through the South King County Fire Training Consortium, sharing training personnel, systems and methods. 911. - - To ensure that thc fire and emergency services continue to be delivered to it-sthe City of Tukwila community at existing or improved levels,.- -the City of Tukwila desires to join alsethe Kent Fire Department RFA in a shared believcsf that proportionally allocating cost is more equitable for its community. -To that end, the Kent Fire Department RFA utilizes a benefit charge -. - - -- funding system : -- -- . :. ' that may be used to fund up to 60% of the RFA's operating expenses. 10.12.Consolidation of the City of Tukwila and the Kent Fire Department RFA provides greater flexibility in designing and opportunity for deploying an effective response force and provides additional services to the Tukwila community, such as thc FD Carcsnon-emergency medical services. RFA Plan Revision: 1. The NEEDS STATEMENT section of The Kent Fire Department RFA Plan is subject to amendment by a majority vote of the RFA GovcrnanccGoverning Board. 09/02/1508/24/15 f») 11 12 KENT FIRE DEPARTMENT REGIONAL FIRE AUTHORITY (RFA) PLAN Adopted: 06 -03 -09 Section 2: Definitions Revised: 12 -08 -09 The definitions in this section apply throughout the Regional Fire Protcction Scrvicc Authority Plan, unless the context clearly requires otherwise. 1. "Annexation Effective Date ": Means July 31, 2016, the date the annexation of City of Tukwila into the Kent Fire Department RFA shall be effective and the Tukwila Plan Amendment, Sections 1 -5, and 7 shall be operative. 2. "Annexation Operational Date ": Means January 1, 2017, the date the Tukwila Plan Amendment, Sections 6, and 8 -9 shall be operative. 3. "Board" or "Governing Board ": Means the governing body of a regional fire protection services authority. 4. "Participating Jurisdictions ": Means the City of Kent King County Fire Protection District No. 37 and the City of Tukwila. 3,5. "Regional Fire Authority," "Kent Fire Department RFA " "RFA ": Means a municipal corporation, an independent taxing authority within the meaning of Article VII, Section 1, of the Washington State Constitution, and a taxing district within the meaning of Article VII, Section 2, of the Washington State Constitution, whose boundaries are coextensive with the City of Kent the City of Tukwila and King County Fire Protection District No. 37 that has been created by a vote of the people under Revised Code of Washington (RCW) Chapter 52.26 to implement a Regional Fire Authority Plan. 476. "Regional Fire Authority Planning Committee" or "Planning Committee ": Means the advisory committee created under ' Codc of Washington RCV 52.26.030 to create and propose to participating jurisdictions a Regional Fire Service Authority Plan. 09/02/1508/24/15 ( 12 "Regional Fire Authority Plan," "RFA Plan," "Kent Fire Department RFA Plan" or "Plan ": Means a plan to develop, govern and finance a Regional Fire Authority, including, but not limited to, specific capital projects, fire prevention services, fire suppression services, emergency medical services, and services for the protection of life and property pursuant to Rcviscd Codc of WashingtonRCVv 52.26.040, and the preservation and maintenance of existing or future facilities and services. 8. "Tukwila Plan Amendment.- ": Means —Tthe RFA Plan Amendment approved by the City Council of the City of Tukwila, the Kent Fire Department RFA Governing Board, and the voters of the City of Tukwila, pursuant to the City of Tukwila's aAnnexation the -into the Kent Fire Department RFA as provided by RCW 52.26.300. S Effcctivc Date ": XX . RFA Plan Revision: 1. The DEFINITIONS section of The Kent Fire Department RFA Plan is subject to amendment by a majority vote of the RFA Covcrnancc Governing Board. 09/02/1508/24/15 13 ) 13 14 KENT FIRE DEPARTMENT REGIONAL FIRE AUTHORITY (RFA) PLAN Section 3a: Formation Authority Adopted: 06 -03 -09 Revised: 12 -08 -09 A. Reference:[BS2] 1. Authority to form a Regional Fire Protection Services Authority between the City of Kent and King County Fire District 37 (participating jurisdictions) is authorized by Chapter 52.26 RCW. 2. The authority to form and operate a Planning Committee is provided by RCW 52.26.030 and 040. 3. The City of Kent and King County Fire District 37 Planning Committee included three (3) members of the Kent City Council and three (3) Commissioners of King County Fire District 37. 4. The Commissioners of King County Fire District 37 appointed an elected official from the City of Covington to fill one of its - positions because it was the planning phase of the process, and because of the long term relationship and partnership between the Fire District and the City of Covington. This option was agreed to by both parties for the RFA Planning Committee process only. 5. The mission and goal of the Planning Committee is to develop and present to the elected officials of each participating jurisdiction, the Kent Fire Department RFA Plan. 6. Upon development, approval and adoption of the Kent Fire Department RFA Plan by the Planning Committee, the Plan shall be presented to each participating jurisdiction's elected legislative body for approval and adoption by resolution for placement of the RFA Plan on the ballot for consideration by a vote of the people within the boundaries of the proposed RFA. 09/02/1508/24/15 ( 14 7. Upon approval of the RFA Plan by the elected legislative body of each participating jurisdiction, the participating jurisdictions shall draft a joint ballot title, give notice as required by law for ballot measures, and perform other duties as required to put the Plan before the voters of the participating jurisdictions for approval or rejection as a single ballot measure. B. Activity and Operation: 1. The joint agreement between the City of Kent and King County Fire District 37 shall remain in force during the RFA planning period. 2. Should the Kent Fire Department -RFA Plan be approved by 60% of the voters of the participating jurisdictions, the Kent Fire Department Regional Fire Authority shall be formed on, July 1, 2010, in accordance with RCW 52.26.070. If the Plan is not approved by 60% of the voters, then operations relating to the services set forth herein shall remain unchanged. 3. Upon voter approval of the Plan, the City of Kent and King County Fire District 37 shall continue to exist as Washington State Municipal Corporations. The exclusive purpose of the continued existence of King County Fire District 37 shall be to levy and collect taxes and /or other fire district revenue to be transferred to the RFA until such time as the RFA collects its own revenues and to provide representation to the newly formed Kent Fire Department RFA Governance Board. 4. Upon voter approval of the Plan, it is the intent that the City of Kent and King County Fire District 37 will cease to operate their own fire departments effective July 1, 2010. At such time as King County Fire District 37 no longer provides revenues or representative to the governance board it may be dissolved in accordance with RCW 52.26.120. C. RFA Plan Revision: 1. The formation authority section of the Kent Fire Department RFA Plan is subject to amendment only by a revised Kent Fire Department_Plan being re- submitted to the electorate for approval. 09/02/1508/24/15 t 15 1 15 16 KENT FIRE DEPARTMENT REGIONAL FIRE AUTHORITY (RFA) PLAN Section 3Ab: City of Tukwila Annexation Authority Adopted: Revised: A. Reference: 1. RCW 52.26.300 allows a fire protection jurisdiction to annex into an existing Regional Fire Authority upon approval of a plan amendment by the Governing Board and the voters of the annexing jurisdiction. 2. Annexation approval is required of the Governing Board of the Rregional fFire Aauthority and a simple majority vote of the voters of the fire protection jurisdiction requesting annexation. 3. The City of Tukwila created afr Regional Fire Authority Annexation Steering Committee to advise its City Council on whether to recommend proceeding with an annexation to the Kent Fire Department FERFA. As part of their analysis -, the Committee reviewed and recommended the amendments to the Kent Fire Department RFA Plan. The resulting recommendations are titledfi the Tukwila Plan Amendment. 4. Upon - approval of the resolution requesting annexation and - recommendation of the Tukwila Plan Amendment by the Tukwila City Council, the Tukwila Plan Amendment shall be presented to the Governing Board of the Kent Fire Department RFA for approval. 5. -Upon approval of the resolution requesting annexation and the Tukwila Plan Amendment by the Governing Board of the Kent Fire Department RFA, the Tukwila Plan Amendment shall be submitted to the Tukwila City Council for approval. 6. Upon final approval of the Tukwila Plan Amendment by the Tukwila City Counciljit is the intent of the Tukwila City Council to place the question of whether the City of Tukwila should annex into the Kent Fire Department RFA, in accordance with the terms of the Tukwila Plan Amendment, on the ballot for consideration by a vote of the people residing within the boundaries of Tukwila. 09/02/1508/24/15 f =sl 7. Upon voter approval of the annexation and the Tukwila Plan Amendment -, the Tukwila Plan Amcndmcnt shall bccomc cffcctivc annexation shall be effective on the Annexation Effective Date. B. Activity and Operation: 1. :. Upon voter approval of the annexation and the Tukwila Plan Amendment, the City of Tukwila shall continue to exist as a Washington State Municipal Corporation. 2. Upon voter approval of the annexation and the Tukwila Plan Amendment, Sections 1 -5, and 7 of the Tukwila Plan Amendment shall go into effect on the Annexation Effective Date. On the Annexation Effective Date, the Governing Board of the Kent Fire Department shall be constituted as stated in Section 5.B.2. herein. 3. Upon voter approval of the annexation and the Tukwila Plan Amendment, Sections 6, and 8 -9 of the Tukwila Plan Amendment shall go into effect on the Annexation Operational Date. It is the intent that the City of Tukwila will cease to operate its own fire department, and the Kent Fire Department RFA shall assume responsibility for providing fire, and emergency and non - emergentcy ?}medical services within the City of Tukwila on the Annexation Operational Date. C. RFA Plan Revision: 1. The Annexation Authority section of the Kent Fire Department RFA Plan is subject to amendment by majority vote of the eiGoverning bBoard and the approval of the voters of any subsequent participating jurisdiction that intends to annex into the RFA. 09/02/1508/24/15 ( 17 ) 17 18 KENT FIRE DEPARTMENT REGIONAL FIRE AUTHORITY (RFA) PLAN Section 4: Jurisdictional Boundaries Adopted: 07 -15 -09 Revised: 12 -08 -09 A. Reference: 1. The authority to define the jurisdictional boundaries of the Kent Fire Department Regional Fire Authority is provided by RCW 52.26.020(2). B. Jurisdictional Boundaries on Formation of Kent Fire Department Regional Fire Authority: 1. If the adopted Kent Fire Department Regional Fire Authority Plan is approved by the voters -, the jurisdictional boundaries of the Kent Fire Department Rcgional Firc Authority (RFA) shall be the current legal boundaries of the participating jurisdictions, which boundaries are currently contiguous and are depicted on the map attached hereto and marked as Appendix "A" of this plan. C. Changes in Jurisdictional Boundaries Afterafter Formation of Kent Fire Department Regional Fire Authority: 1. Boundary Changes that do not require a RFA Plan amendment. a. City of Kent annexations of areas included within the boundaries of King County Fire Protection District No. 37. Such annexations will not affect the RFA since the areas will already be within the RFA boundaries. Pursuant to RCW 52.26.290 there will be no required asset or employee transfers between the fire district and the city. b. City of Kent annexations of areas not included within King County Fire Protection District No. 37. On the effective date of such annexation, the territory annexed shall automatically be included within the boundaries of the RFA pursuant to RCW 52.26.090. The territory added to the RFA by such annexation shall be subject to the taxation, charges, and bonded indebtedness (if approved as part of the annexation 09/02/1508/24/15 -- • - Fire District. Any transfer of assets or employees as a result of a subjcct to the taxation, charges, and bonded indebtedness of the RFA in the manner specified in chapter 52.06 RCW. Pursuant to • • process) of the RFA. Any transfer of assets or employees that occurs as a result of annexation shall be between the transferring entity and the RFA. c. King County Fire Protection District No. 37 annexations of areas outside the boundaries of the RFA. On the effective date of such annexation, the territory annexed shall automatically be included within the boundaries of the RFA pursuant to RCW 52.26.090. The territory added to the RFA by such annexation shall be subject to the taxation, charges, and bonded indebtedness (if approved as part of the annexation process) of the RFA . d. Partial merger of an area located in an adjacent fire protection district into King County Fire Protection District No. 37. On the effective date of such partial merger, the territory merged into King County Fire Protection District No. 37 shall automatically be included within the boundaries of the RFA. The territory added to the RFA by such partial merger shall be subject to the taxation, charges, and bonded indebtedness of the RFA in the manner specified in chapter 52.06 RCW. Any transfer of assets or employees as a result of a partial merger shall be between the merging district and the RFA. 09/02/1508/24/15 Full or partial merger of King County Fire Protection District 37 into an adjacent fire protection district. On the effective date of such merger, the areas within King County Fire Protection District No. 37 that are merged into the adjacent fire protection district shall be removed from the jurisdictional boundaries of the RFA. In this situation the RFA shall not be obligated to transfer employees or assets of the RFA and the adjacent fire protection district shall be restricted to assets and employees of the fire district, if any. Annexation of a portion of King County Fire Protection District 37 by a City that is not a participating jurisdiction in the RFA. On the effective date of such annexation, the territory annexed shall automatically be removed from the boundaries of the 19 19 20 RFA. In this situation the RFA shall not be obligated to transfer employees or assets of the RFA and the annexing city shall be restricted solely to assets and employees of the fire district, if any. h7q. Annexation of areas by the City of Covington. Provided that the City of Covington remains annexed into King County Fire Protection District No. 37, on the effective date of any such annexation, the territory annexed shall automatically be included within the boundaries of the RFA pursuant to RCW 52.26.090 and RCW 52.04.091. The territory added to the RFA by such annexation shall be subject to the taxation, charges, and bonded indebtedness (if approved as part of the annexation process) of the RFA. Any transfer of assets or employees that occurs as a result of such annexation shall be between the transferring entity and the RFA 2. Boundary Changes that require a RFA Plan amendment. a. Addition of City of Tukwila to RFA. The addition of the City of Tukwila as anothcr cntity as a participating jurisdiction in the RFA shall requires an _ amendment to the Kent Fire Department RFA Plan, approved by the City Council of the City of Tukwila, the Kent Fire Department RFA Governing Board, and the voters of the City of Tukwila, in accordance with the provisions of RCW f52.26.300. D. RFA Plan Revision: . • J. . . • . WO IF 1. Except as provided in paragraph C.2, the JURISDICTIONAL BOUNDARIES section of The Kent Fire Department RFA Plan is subject to amendment by a majority vote of the RFA GovcrnanccGoverning Board. 09/02/1508/24/15 ( 20 ) KENT FIRE DEPARTMENT REGIONAL FIRE AUTHORITY (RFA) PLAN Adopted: 07 -15 -09 Section 5: Governance Revised: 01 -01 -14 A. Reference: 1. The authority to provide governance for the Regional Fire Authority, and the organization and composition of the RFA Governing Board, +care stated in Title 52 RCW, and specifically RCW 52.26 et seq. providcd by RCW (RCW 52.26.080 and RCW 52.26.0907), B. Governing Board Structure and Operation: 1. As provided by RCW 52.26.080, the RFA Governing Board shall be established and have authority as of July 1, 2010. 2. As provided by RCW 52.26.080, Tukwila Annexation Effective Date, the RFA gGoverning bBoard shall include six nine voting members consisting of three (3) current, m-th-e City of Kent to be appointed by the Kent City Council President; and three (3) current, seated King County Fire District 37 Board of Commissioners members;; three (3) - current, -. - : -- - -- : - : -- - - City of Tukwila Council members, to be appointed by the Tukwila City Council President; and two (2) nonvoting advisory positions consisting of one (1) current, seatedt mcmbcr from the City of Covington Council member, appointed by the Covington City Council, and one (1) current -. -. ---- - - City of SeaTac Council member. 3. The RFA Governing Board shall adopt governance policies and rules for conducting business for the RFA in accordance with RCW 52.26.080. 4. The RFA Governing Board shall adopt by -laws to govern RFA affairs in accordance with RCW 52.26.080. 09/02/1508/24/15 ( 21 ) 21 i 1 1 5. The RFA Governing Board shall have all the power and authority granted governing boards under Washington State law, and shall include including but not limited to the power and authority to make any and all decisions appropriate for the RFA, pursuant to and for matters related to Title 52 RCW.RCW (Title 52 RCW.I 6. RFA Commissioners of the Governing Board members will receive compensation in the same manner and under the same conditions as provided by law for commissioners of a fire protection district organized under Title 52 RCW. C. Regional fire authority name change: 1. Immediately subsequent to a positive vote by the voters of the City of Tukwila in support of annexing into the Kent Fire Department RFA, the participating jurisdictions (inclusive of the City of Tukwila) shall develop an appropriate new name for the consolidated RFA, which shall be submitted to the RFA Governing Board for approval. The RFA Governing Board shall develop aka plan for the efficient and timely implementation of the new name C D. Placement of Ballot Measures before Electorate of the RFA: 1. Subject to state law, ballot measures may be placed on the ballot for a vote by the members of the RFA. Such ballot measures shall be approved -by a majority vote of the members of the RFA Governing Board. The Board shall reach a decision of election at least 30 days in advance of county filing deadlines. DE. RFA Plan Revisions: 1. The GOVERNANCE section of the Kent Fire Department RFA Plan may be amended by a majority vote of the RFA Governance Governing Board. 09/02/1508/24/15 22 ( 22 KENT FIRE DEPARTMENT REGIONAL FIRE AUTHORITY (RFA) PLAN Section 6: Organizational Structure /Operations Adopted: 11 -04 -09 Revised: 12 -08 -09 A. Reference: 1. The authority for the RFA to establish an Organizational Structure is provided in RCW 52.26.040. B. Activity /Operation: 1. Commencing on the Annexation Effective Date, day of formation, the RFA shall be organized and managed —with leadership provided as shown in Appendix "C" of the RFA Plan, with the exception stated in Section 6.B.2 of this Plan. 2— Commencing on the Annexation Operational Date, tFhe RFA's Operations - - -, e : - - - - • - - - - = - , shall be- organized, and a chain of command shall be established in accordance with the Operational organizational structure provided in Appendix "C" of the RFA Plan. 372. 47 - - "C" of thc RFA Plan. -- - -53. All current operational and service delivery aspects of thc Kent Fire Department RFA and ' - = 0.- • - = the City of Tukwila Fire Departrn shall be transferred over to the RFA. on the Annexation Operational Date.day of formation. 674. Current staffing models, standards of coverage, deployment standards, field operations, command staffing, and operational 23 be transferred and ntinucd at the .The Kent Fire Department RFA is an accredited agency under the Center For p 1 Public Safety Excellence Commission on Fire Accreditation Standards and the RFA works to maintain its accreditation 5. The RFA maintains the Kent Fire Department RFA Standards of Coverage ,zdocument (2014, as amended;) which that will defines services, levels of service, standards of coverage, development standards and customer expectations of the RFA. 6. Upon annexation of the City of Tukwila into the RFA, tThe RFA wiRshall maintainamend the Standard of Coverage document to include the City of Tukwila. The amended Standard of Coverage document shall reflect that the RFA will maintain and /or improve upon the level of service currently afforded to the residents of the City of Tukwila by the City of Tukwila Fire Department. and show within Tukwila. C. RFA Plan Revision . 1. The Organizational Structure portion of the RFA Plan may be revised by a majority vote of the current sitting RFA Governance Governing Board. 24 KENT FIRE DEPARTMENT REGIONAL FIRE AUTHORITY ORGANIZATIONAL CHART with Tukwila Residents RegienaI Fire Authority Governing Board Department Fire Chief DRAFT Facilities & Property Mgr7: CP.131:n Chief =T= co Assign Updated: 8/13/15 F -F ■ Support Services ■ Information Technology ■ Fleet Maintenance ■ Administration Operations LEGEND • • F _ Flee: Manager 83 :13I17n Ch!e' sups A.eelgnmemf Me,: °.+ri_ RFA Recommended Positions Tukwila Staff 11°A Tukwila Chief Officer Positions Eliminated Through Attrition SeeTac Staff Finance Manager Orrice of Emergency Management Division Chia!' EM Progran Manager EM Program Coordinator EN Spec' 31137 SeaTac EM Program Manager Prevention Division Chler Ass le :ant Flre Marshal Battalion Chief Ldrn In Supervisor �dmin Support 2'! Training Dlil Ion Ohl a' HTralnlnp Ofrlcer C ap:al n (4)1 Engineer. Trainer Engineer Firer' pMen Engineer SJaerd3 or AdI Ir Support Operations Depute Cuter Appendix C Opera:Iona Battallon C. AlhirtI Operations •2a.ptaln (12 Opera:ions Engineer 12131 Opera :Iona Flrenghter (17) Investigations Captain Investigators (3l Development Services Captain Inapsc :lor3 :21 Fire Pre. an:lon peciallat 'Mope-Civilian) 04,19 E nforcern ant Cap :a in 1napec:ora Operations Battalion Chief B shirt 13¢ Operations Captain (12: Operations Engineer (28) Operations Flrenghter 117) Operallan-s Battalion Chief Cshin13) Operatons Captain (12) Operations En pineer (2a) ODperatione Flreilgh;er (171 EMS Otncer, CARES Division chlsr EMS CARES Cap :al n Da:a Integration •voordl n a:or Masters o' S.ocla! V.c-rker City of Tukwila MINUTES Regional Fire Authority Annexation Steering Committee July 8, 2015 Call to Order Co -Chair Verna Seal called the meeting to order at 1736 hours. Committee Members David Cline, City Administrator; Verna Seal, City Councilmember; Joe Duffie, City Councilmember; Moira Bradshaw, Senior Planner; Vicky Carlson, Deputy Finance Director; Chris Flores, Tukwila Interim Fire Chief; Alan Codenys, Tukwila firefighter; Dawn Judkins, Captain, Union President of Tukwila firefighters; Jim Schneider, Chief Kent RFA; Margaret Martin, Kent RFA Finance Manager; Mike Denbo, Commissioner, board member of Kent RFA; Brian Snure, Attorney for Kent RFA board; Mark Segale, Segale Business Park; Christian Faltenberger, Facilities Manager for the Westfield Mall; Roxanne Knowle, Senior Real Estate Manager for CBRE; Jessica Jerwa, Tukwila citizen representative; Jerry Thornton, Tukwila citizen representative; Kathleen Wilson, Tukwila citizen representative. Follow -up Discussion of June meeting Moira Bradshaw referred the Committee to the June Meeting Summary where pros and cons of annexing to the RFA were listed. She asked for clarification and any questions or comments on some of the statements made during the small group discussion. 1. Will the FD Cares program be extended to annexed territory? Chief Schneider responded that the FD cares program would be extended to the KRFA's (Kent Regional Fire Authority) annexed territory. The FD cares program was started in 2010, and the unit is currently staffed with two EMT's. The KRFA has contract funding from King County EMS, Premera and Valley Medical and we plan to hire nurses, so that in the future the unit would be staffed with one firefighter EMT and one nurse. The current FD Cares unit operates out of SeaTac and has a standard 20 minute response time. The KRFA would like to eventually have two units in service. The Affordable Care Act has complicated their efforts. Other organizations, including King County, have tried to institute a similar program. Some organizations do not have enough calls to warrant a unit. The only way the program would work for these areas, is if two departments combined resources. Because King County only wanted to staff their unit with one person, there were also safety concerns. 27 Regional Fire Authority Annexation Steering Committee Minutes Page 2 of 6 July 8, 2015 2. Why is the KRFA able to spend more time planning for issues whereas Tukwila is more often reacting to situations. Interim Chief Flores responded that the Tukwila Fire Department doesn't have the support resources to do planning like the KRFA. In Tukwila items are budgeted for when actually purchased. Tukwila also has to compete with other City departments for funds. The KRFA can incorporate equipment purchases into their budget so they have the funds to work with, which allows for better planning. Chief Schneider stated that he can trust his chief officers because their skill set is good. The size and depth of the KRFA's think tank is better. The KRFA also is under no pressure from the board or a City, so they can take the time to do it right. 2. Does the KRFA have the capacity to take on Tukwila, and will there be problems if the KRFA gets too big? Chief Schneider said the KRFA has gone thru the process twice, the first time when they created the regional fire authority and the second with the City of SeaTac contract and they have learned a lot of valuable lessons. When the KRFA took on SeaTac, they allowed time to train firefighters that wanted to work in different areas. Their goal was to make the transition so seamless that the citizens of SeaTac would never know the transition had taken place. If the KRFA annexed Tukwila, the existing people serving Tukwila would still be there. If the annexation occurs, the KRFA would have a lot of lead -time to prepare. The bigger the fire authority, the larger the economy of scale will be. The economy would increase down the road. One question to be considered is the size of the governing board. Currently, there are 6 voting board members and 2 advisory positions for SeaTac and Covington. If the KRFA annexed Tukwila, a proposed option would be to have 3 voting board members from Tukwila. Jerry Thornton asked if there is a difference dealing with a city council versus a fire board. Chief Schneider said one of the KRFA's chief officers (the former chief of SeaTac Fire) is the liaison with SeaTac, and he attends the council meetings. The KRFA meets with the city mayors once a month. If Tukwila joins the RFA, there would be a liaison with Tukwila so the City would not lose the communication. 3. There is a perception that there would be a loss of City control and identity if the KRFA annexes the Tukwila Fire Department. Councilmember Seal explained that people are attached to their fire department and feel they would lose something if Tukwila annexes to the KRFA. Christian Faltenberger, Facilities Manager for the Westfield Mall, pointed out that there is currently a homegrown feeling that might get lost in a larger group. Chief Flores stated that there are already mutual aid responses between cities, and that Tukwila participates in the training consortium. So far there has only been positive feedback. Chief Schneider stated that if the annexation takes place, all apparatus would not only have the name of the fire authority on the vehicle, but also the name of the city in whose area it was serving. After the next FBC (fire benefit charge) vote takes place, the name of the KRFA will be changed to a more 28 Regional Fire Authority Annexation Steering Committee Minutes Page 3 of 6 July 8, 2015 generic name. The KRFA also has two public educators and supports a lot of community outreach. Following every fire KRFA representatives meet with the surrounding neighbors to discuss the event. When SeaTac contracted for services with the KRFA, they elected not to pay for public education which caused some problems during the transition process. He stressed the importance of public communication during the transition process. It requires a lot of commitment from the departments involved and multiple avenues of communication. Current (2015) Budget for the Tukwila Fire Department Vicky Carlsen, Deputy Finance Director, gave a presentation on the current budget for the Tukwila Fire Department. The Operations budget, which encompasses administration, suppression, training, facilities (maintenance and supplies), special operations and aid /rescue, amounts to $9,453,805. The rest of the $10,956,847 budget encompasses LEOFF1 responsibilities, firemen's pension, fire prevention and emergency management, which would be retained by the City if the annexation passes. Current indirect costs for IT, HR, finance (insurance), City Attorney, public works and parks maintenance services total $797,070. These services are provided to the fire department and the staff time currently allocated to the Fire Department would be reallocated to other departments and other projects /priorities. If the City were to annualize all of the capital costs of the Fire Department, that is equipment, apparatus and facilities, it would need $1,375,000 to $2,350,000 per year. The actual cost for bulk equipment purchases is budgeted in the year of purchase and the annualized cost for a 20 year period would be $75,000 - $150,000. To replace apparatus an annualized cost would be $500,000 - $900,000. Currently, the fire department has 1 aerial, 1 aid car, 7 pumpers, 4 pickups, 3 sedans, 5 SUVs, 14 trailers, 2 vans, 2 boats and 1 generator. The original cost for these vehicles is over $5 million; replacement cost including equipment on the rigs, would be over $9 million. The annualized costs for facilities would be $800,000 - $1,300,000. There are four fire stations. Three of the stations need to be replaced. Estimates are $7 -9 million for Station 51, $5 -7 million for Station 52 and $5 -7 million for Station 54. Station 53, which is the newest of the Stations and is 20 years old, needs major maintenance for a cost of $500,000. The total costs for the stations would be $15.5 to $21.5 million. The City has $4.8 million in guaranteed impact fees. Future impact fees collection is dependent on development. The City started collecting impact fees in 2008, but they haven't met the original projections because of the economy. The City typically issues debt to finance buildings. An RFA Budget (2015) consolidated with Tukwila Chief Schneider stated that it is difficult for the City of Tukwila to determine future revenue since it is based on assessed values and taxes that can vary. It is easier for the KRFA to determine future revenue because it is based on $1.00 of assessed value plus the fire benefit charge. There were two primary reasons Kent decided to go with an RFA. 1. Sustain services. The revenue cities collect is different every year, whereas if the assessed value goes down, an RFA can raise the fire benefit charge to maintain the service level. In the RFA the fire department is not competing with other city departments for funding, therefore there is a direct connection between cost for services and the service itself. 29 Regional Fire Authority Annexation Steering Committee Minutes Page 4 of 6 July 8, 2015 2. Economy of scale. As the RFA orders more equipment and apparatus, there will be savings from the bulk purchases' discounts. Also the need for administrative staff such as chiefs and deputy chiefs will be removed. Using 2015 numbers, Margaret Martin, Kent RFA finance manager, gave a presentation on the projected RFA budget if the Tukwila annexation were to take place. The total for administration, operations and training, facilities, fleet, IT, and logistics /strategic planning would be $10,953,954. In order to help provide a comparison, the estimated cost of operating the City fire department per $1,000 assessed value is $1.95 per thousand; the cost of operating the RFA department per $1,000 assessed value would be $2.09 per thousand. The budget will be fine -tuned as the annexation approaches. Salaries and health care costs create the largest difference in the two budgets. The KRFA firefighters' salaries and benefits are higher than Tukwila. We project annual capital expenses for equipment, apparatus and facility needs at an additional $0.10 per $1,000 or a total of $500,000 per year. Every year the KRFA sets aside an amount from its two revenue sources for capital expenses. The KRFA's strategy for capital expenses is to make it part of the operating budget. The KRFA would like to collect impact fees but until impact fees are adopted by the jurisdictions that we serve, we use SEPA to collect mitigation payments. The KRFA sometimes leases apparatus, which can be paid off over three years. If the annexation takes place, the replacement cycles for equipment and apparatus would be the same for Tukwila and Kent. Plans and projects are brought to the governance board for approval. Future savings if the KRFA and Tukwila Fire consolidate: • Savings of overtime expense by spreading the workload over a larger number of personnel • Effective firefighting force — the KRFA has a bigger initial response, whereas Tukwila now has to call for a second response after they arrive • Reduction of risk with a more effective firefighting force • Eliminate duplication of positions through attrition • Purchasing power when purchasing in bulk Positives in consolidation with RFA • Sustain services with enhanced revenue options (fire benefit charge) • True allocation of cost for fire risk • Accountability to the citizens • Citizens determine the level of service • FD Cares program • Share fire resources over the full response area • Efficiency through regionalization • 24/7 fire investigator on duty which enables the firefighting crews to leave and turn the scene over to the investigator • Expanded public education program • Increased promotion opportunities because of the larger staff • Economy of scale in the recruitment of and firefighter selection process 30 Regional Fire Authority Annexation Steering Committee Minutes Page 5 of 6 July 8, 2015 • Increased opportunities for operational assignments in specialty areas: haz mat, fire prevention, fire investigation; more versatility adds synergy to the organization Organizational Chart Chief Schneider presented the current organizational chart for the KRFA. Presently, the KRFA contracts with the City of Kent for some of its IT needs, but will eventually have their own people. They anticipate a lot of future growth in their fleet services and will have satellite shops to provide services throughout the region. The City of Kent contracts with the KRFA for fire prevention and emergency management services, which includes 1 position that has been grant funded for the last nine years. The KRFA will soon hire a social worker for the FD Cares program and will hopefully be hiring nurses soon. The KRFA used the Kent Civil Service Commission in the beginning, but as the commissioners leave, Kent will replace them with their own commissioners. If the KRFA annexes Tukwila, in addition to the 66 current staff members of the Tukwila Fire Department, they anticipate adding 2.5 new full -time support staff employees. Christian Faltenberger, Facilities Manager for the Westfield Mall, asked if fire prevention would be localized to Tukwila if the annexation takes place. Chief Schneider said discussion of particulars would take place during interlocal agreement meetings, but fire prevention would continue to work out of Tukwila, if Tukwila decides to contract with KRFA to provide this service. The KRFA would like to add three more inspectors to do company level inspections. They believe that it's more efficient for the same people to do the initial and then any follow -up inspections that may be necessary. Currently, in Tukwila the engine crews do the initial inspections and sometimes are outside of their response area to do them. Governance Discussion Moira Bradshaw asked the committee if they had any concerns they would like the Governance Committee to consider at their meeting on July 3001. She posed the following questions as an example. 1. If the annexation passes, would a 3- person representation by the City Council to the RFA board work? 2. Are there any specific issues that need to be considered when they review the RFA Plan? Councilmember Seal thought that having three council members on the RFA board would work because the Board members and meetings will be focused on fire services and the Board will have more input since they are only dealing with one issue. In contrast, the current situation for the Tukwila City Council is primarily influencing fire service through the budget process where they have to consider the needs of all the City departments. Councilmember Duffie said being on the Steering Committee has been a learning experience, and although he was initially not in favor of the annexation to the KRFA, he now sees a lot of benefit to joining them. He said it is important that Tukwila's citizens are aware of, know about and understand the issue. Mark Segale, Segale Business Park, asked how much interaction there was between the City Council and the Tukwila firefighters. Capt. Judkins replied that there was not much interaction, and the 31 Regional Fire Authority Annexation Steering Committee Minutes Page 6 of 6 July 8, 2015 department's budget was determined more by which City department made the better presentation to the City Council. The Tukwila firefighters usually work with what they have. Christian Faltenberger, Facilities Manager for the Westfield Mall, asked how the KRFA board works. Are more board positions given to one area than another? Brian Snure, Attorney for the Kent RFA Board, explained that the RFA Plan establishes the membership of the RFA board. The Board sets its operating rules, redefining the quorum if needed. Presently, the quorum consists of 2 members from District 37 and 2 members from Kent. The KRFA board is currently a 6 member board with 3 Kent City Council members, 3 King County Fire District members and 2 non - voting members from the SeaTac and Covington City Councils. General Discussion Roxanne Knowle, Senior Real Estate Manager for CBRE, asked why the KRFA wanted Tukwila to join them and why? Chief Schneider said that the two fire departments share a similar culture and have already shown that they work well together. There is a lot of vision on the RFA Governing Board. The Chiefs create a good future for the younger firefighters and work at sustaining services and saving money thru the economy of scale. In order to be part of the regional fire authority the geographic areas have to have contiguous borders. Finally, the two fire departments have been discussing the possibility of annexation since 2008. The 2014 Tukwila Fire Exploratory Committee considered several other options and decided that annexation to the KRFA was the best option. Adjournment At 1936 hours Co -Chair Seal declared the regional fire authority steering committee meeting adjourned. Minutes taken and prepared by Norita Deckard, Admin. Support Tech. 32