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Home My WebLink AboutReg 2015-09-08 Item 4D - Resolution - Cancellation of Outstanding General Fund Claims ChecksCOUNCIL AGENDA SYNOPSIS Meeting Dale Pre ared by Mayor's revigy Council review 09/08/15 pm ITEM INFORMATION ITEMNO. 4.D. 97 ISTAFF SPONSOR: PEGGY MCCARTHY I ORJGINAi.. AGENDA DATE;: 9/8/2015 AGE'NIDA D'Em Ti'rj,t3 Resolution authorizing the cancellation of outstanding and unredeemed accounts payable and payroll claims, unclaimed property, for 2015. CATEGORY ❑ Discussion Mtg Date ❑ Motion Mt g Date Z Resolution Mt g Date e 918119 ❑ Ordinance Mt g Dale E] .Bid Award Mt g Date F-1 Public Hearing Mt Date F-1 Other Mt ,g Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD D.Fina&v ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ Pfr/ SPONSOR'S The resolution authorizes the cancellation of outstanding and unredeemed accounts SUMMARY payable and payroll claims,unclaimed property. Unclaimed property will be reported to the Department of Revenue (DOR) Unclaimed Property Section. The Council is being asked to approve the resolution for cancellation of unclaimed property. REvil,"WED BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 8/18/2015 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Finance COMMI'I'I'El'-' Unanimous Approval; Forward to Consent on 9/8/2015 COST IMPACT / FUND SOURCE EXPENDITURE REQuiiu.,D AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 9/8/15 Informational Memorandum dated 8/18/2015 Resolution in final form with attachments 2015 Unclaimed Property Summary Detail Report Minutes from the Finance & Safety Committee meeting 8/18/2015 97 •• RLOA City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance & Safety Committee FROM: Peggy McCarthy, Finance Director BY: Cindy Wilkins — Fiscal Specialist DATE: August 12, 2015 SUBJECT: 2015 Reporting of Abandoned Property to the Washington State Department of Revenue Unclaimed Property Section ISSUE Annual write -off of outstanding and unredeemed accounts payable and payroll claims. BACKGROUND Each year by November 1 st, the City of Tukwila reports abandoned or unclaimed property that is owed either to individuals or business vendors to the Washington State Department of Revenue Unclaimed Property Section and removes these items from the accounting records. All local governments are required to report unclaimed property except unclaimed restitution. Normal restitution is then reported each year by the County Treasurer to the State Treasurer. Current Finance Department policy dictates that all abandoned or unclaimed property be reported annually to the Washington State Department of Revenue Unclaimed Property Section through the Council approved resolution process. DISCUSSION For the 2015 unclaimed property report year, reporting of abandoned or unclaimed property totals $919.92 comprised of General Fund Accounts Payable claims checks. There were no outstanding payroll checks to report for this period. To the extent possible, those individuals and businesses with unclaimed accounts payable claims and payroll checks have been notified by the City through "good faith" effort of being mailed due diligence letters. These individuals and businesses have either not responded to the due diligence notifications and /or cannot be located in order to claim their property. RECOMMENDATION The Council is being asked to approve the Resolution declaring the cancellation of unclaimed General Fund accounts payable claims and consider these items on the Consent Agenda at the September 8, 2015 Regular Council Meeting. ATTACHMENTS Draft Resolution 2015 Unclaimed Property Summary Detail Report. .. 100 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING THE CANCELLATION OF OUTSTANDING GENERAL FUND CLAIMS CHECKS. WHEREAS, the State of Washington, Department of Revenue Unclaimed Property Section, for the reporting on year 2015, requires a one -year dormancy period for outstanding claims checks issued from the General Government Fund; and WHEREAS, the City of Tukwila Finance Department has made all reasonable attempts to resolve the outstanding, unredeemed General Fund claims; and WHEREAS, the City Council of the City of Tukwila wishes to cancel all outstanding, unclaimed General Fund claims checks issued prior to July 1, 2014; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Tukwila City Council authorizes the cancellation of General Fund checks as detailed on Attachment A, the 2015 Unclaimed Property Summary Detail Report. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2015. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Kate Kruller, Council President/ Mayor Pro Tempore Filed with the City Clerk: Passed by the City Council: Resolution Number: Attachment A: 2015 Unclaimed Property Summary Detail Report W: \Word Processing \Resolutions \Cancellation of outstanding claims and checks 8 -11 -15 PM:bjs Page 1 of 1 101 102 Attachment "A" 2015 - UNCLAIMED PROPERTY SUMMARY DETAIL REPORT 7/31/2012 - 06/30/2014 Accounts Payable Check # Date Vendor # Vendor 363839 07/15/2013 363846 07/15/2013 364886 11/18/2013 365019 12/16/2013 015049 JAMES LIYAB 015048 MELISA NAVARRO 015380 EVA SALAZAR 015394 CIERRA BALL 365059 12/16/2013 015395 365220 01/06/2014 015459 365260 01/06/2014 015457 365277 01/06/2014 015456 365461 01/27/2014 015495 365593 02/18/2014 015457 365608 02/18/2014 015456 366043 04/21/2014 009403 366065 04/21/2014 015632 366076 04/21/2014 015622 366116 04/21/2014 015631 366143 04/21/2014 015636 366316 05/19/2014 015711 366333 05/19/2014 015725 364173 08/19/2013 015127 364544 10/07/2013 015246 361100 07/31/2012 014340 365988 04/07/2014 015605 364120 08/19/2013 015132 365150 12/23/2013 015452 365939 04/07/2014 015616 Court 33526 5/29/2013 6/24/2013 DAVID HANSEN JOHN CLARK AMERIKA LOGOVA ALATASI PUA JEFFREY MARSTEN AMERIKA LOGOVA ALATASI PUA MARTINA BEAUVAIS RICHARD DANIEL TIHITINA HAILE GLENDA NORMAN JULIAN STAPLES JOSEPH A DEMARCO PATRICIA HUGHES CANDICE SWEET JINDER SINGH Haron Adem Roba BICH -NGOC PHAM ANDRES ESCOBAR PHILLIP BURKETT 12/11/2013 765439 ENGINEERING SOLUTIONS 04/03/2014 40714309 Inv Date Invoice Description Account # Check Total 06/26/2013 7151326 Witness Fee 000.09.512.500.49.04 $10.00 06/26/2013 7151327 Witness Fee 000.09.512.500.49.04 $10.00 10/23/2013 CR63116A Witness Fee 000.09.512.500.49.04 $10.00 11/27/2013 12161361 Witness Fee 000.09.512.500.49.04 $10.00 11/25/2013 0 Witness Fee 000.09.512.500.49.04 12/18/2013 1061415 Witness Fee 000.09.512.500.49.04 12/18/2013 1061417 Witness Fee 000.09.512.500.49.04 12/18/2013 1061418 Witness Fee 000.09.512.500.49.04 01/13/2014 1271409 Witness Fee 000.09.512.500.49.04 01/29/2014 2181409 Witness Fee 000.09.512.500.49.04 01/29/2014 2181410 Witness Fee 000.09.512.500.49.04 04/03/2014 14211441 Jury Fee 000.09.512.500.49.04 04/03/2014 14211447 Jury Fee 000.09.512.500.49.04 04/03/2014 14211451 Jury Fee 000.09.512.500.49.04 04/03/2014 14211461 Jury Fee 000.09.512.500.49.04 04/03/2014 14211468 Jury Fee 000.09.512.500.49.04 05/01/2014 5191424 Jury Fee 000.09.512.500.49.04 05/01/2014 5191430 Jury Fee 000.09.512.500.49.04 08/07/2013 744348 Damage Deposit Refund 000.239.105 09/25/2013 752980 Damage Deposit Refund 000.239.105 07/19/2012 Ref000331757 Bus Lic Refund 000.257.000 03/27/2014 PG13 -146 Plumbing Permit Refund 000.322.013.00.00 08/07/2013 744430 Yth Ath Refund 000.347.600.04.00 Teen Prog Acct Adj 000.347.600.04.01 March Rental Refund 000.362.501.00.00 Davub Nour Cash found in lobby Note - No outstanding Payroll checks to report for 2015. Notes No response No response No response 6/22 ret w /forward address, sent again, 2821 146th E Sumner $10.00 No response $10.00 No response $10.00 6/22 affidavit returned undeliverable $10.00 6/22 affidavit returned undeliverable $10.00 No response $10.00 6/22 affidavit returned undeliverable $10.00 6/22 affidavit returned undeliverable $10.04 No response $17.22 No response $13.80 No response $14.81 No response $15.61 No response $15.88 No response $15.82 No response $150.00 6/22 affidavit returned undeliverable $100.00 6/22 affidavit returned undeliverable $67.00 No response $115.60 No response $40.00 6/22 affidavit returned undeliverable $3.00 No response $126.14 No response 814.92 Parking Ticket Dup Payment 000.369.200.00.00 100.00 000.369.200.00.00 5.00 105.00 Total to Report: $ 919.92 104 • City of Tukwila J Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes August 18, 2015 — 5:30 p.m.; Hazelnut Conference Room PRESENT Councilmembers: Kathy Hougardy, Chair; De'Sean Quinn, Dennis Robertson (Absent: Joe Duffie) Staff: David Cline, Mike Villa, Bruce Linton, Peggy McCarthy, Bob Giberson, Gail Labanara, Rachel Bianchi, Jack Pace, Vicky Carlsen, Moira Bradshaw, Laurel Humphrey CALL TO ORDER: Chair Hougardy called the meeting to order at 5:30 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA Chair Hougardy announced that item ILA relating to a lease agreement with the Tukwila Historical Society is postponed due to continued negotiations. A. Resolution: Unclaimed Property Staff is seeking Council approval of the annual resolution that would declare the cancellation of abandoned or unclaimed property that is owed to individuals or business owners in time for reporting to the Washington State Department of Revenue Unclaimed Property Section by November 1, 2015. This year's report includes the cancellation of outstanding General Fund claims in the total amount of $919.92. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 8, 2015 REGULAR CONSENT AGENDA. B. General Revenue Sources At the July 21, 2015 Committee meeting, staff presented information on various revenue options and were asked to return with additional information on transportation benefit districts, details on impacts to property owners, and rates for neighboring jurisdictions. Councilmembers and staff reviewed the new version of the table of revenue options, expanded to include the additional details, and a list of anticipated and unfunded capital expenses above $3,000,000. Councilmembers asked clarifying questions and made the following suggestions: • Clarify that the options are revenue generators above $500,000, as other options such as zoned parking are not included. • Expand the "Residential Streets and Sidewalks" row on the unfunded CIP projects list to clarify that there are several funded projects currently in progress and to define the end goal as well as projected costs. Chair Hougardy asked for the Committee's input on next steps, as at a previous meeting they had agreed that this information would be valuable for the entire Council in light of concurrent priority discussions on fire services, facilities, and more. The Committee agreed that the Chair will work with the Council Analyst to determine next steps for full Council review of the document. They agreed that this will be valuable for both the public and the Council as important priority and policy decisions are made. INFORMATION ONLY. 105