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Home My WebLink AboutUtilities 2015-09-15 COMPLETE AGENDA PACKETCity of Tukwila Utilities Committee ❖ Dennis Robertson, Chair ❖ Verna Seal ❖ De'Sean Quinn AGENDA Distribution: P. Brodin D. Robertson R. Turpin V. Seal M. Hart D. Quinn Clerk File Copy K. Kruller 2 Extra Mayor Haggerton Pg. 1 D. Cline e-mail cover to: A. Le, L. Humphrey C. O'Flaherty, D. B. Giberson Robertson, D. Almberg, F. Iriarte B. Saxton, S. Norris, R. Tischmak M. Hart, L. Humphrey G. Labanara Pg. 9 TUESDAY, SEPTEMBER 15, 2015 — 5:30 PM FOSTER CONFERENCE ROOM (formerly known as CR #1) in the 6300 Building Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a) Plastic Bag Bans across Washington State a) Information Only Pg. 1 b) CBD Sanitary Sewer Rehabilitation b) Forward to 9/21/15 Regular Pg. 5 Resolution declaring Emergency for Consent Agenda Sewer Repair at 1227 Andover Park E c) Allentown Phase III Sewer Rehabilitation c) Committee Approval Pg. 9 Grant Application for King County Waterworks 2015 d) Resolution for Sole- Source Purchase of Sensus Water f) Forward to 9/21/15 Regular Pg. 13 Meters and Rugid Pump Controllers Consent Agenda 3. ANNOUNCEMENTS 4. MISCELLANEOUS Future Agendas: Next Scheduled Meeting: Tuesday, September 29, 2015 SThe City of Tukwila strives to accommodate individuals with disabilities Please contact the Public Works Department at 206 - 433 -0179 for assistance. Utilities Committee - 2015 Work Plan Description Qtr Dept Action or Briefing Status Andover Park West /Strander New Water Main Closeout with the TUC Transit Center 3 PW A 58th Avenue South Water Main Replacement Bid award 4 PW A Macadam Rd South Water Upgrade Design contract 2 PW A Completed Fort Dent Sewer Relocation Design contract (301 Fund) 1 PW A Completed Andover Park E Water /Sewer Main Replacement Design contract 2 PW A Completed Annual Sewer Repair Program Bid award — Side Sewer at 56t Ave S 2 PW A Completed CBD Sanitary Sewer Rehab 2015 Bid award 3 PW A Closeout 4 PW A CBD Sewer Repair Update & Closeout 3 PW B Sewer Lift Station #2 Upgrades Bid award 3 PW A Sewer Repair West of Strander Blvd Bridge Bid award 4 PW A GIS Inventory of Sewer System Design consultant 4 PW A Annual Small Drainage Program Bid award 2 PW A Completed 2016 program design contract 4 PW A Longacres Way Project 3 PW B Completed NPDES Annual update 3 PW B Completed East Marginal Way S Stormwater Outfalls Grant acceptance 4 PW A East Marginal Way S Storm Pipe Replacement Construction Status update & Closeout 4 PW B Tukwila 205 Levee Certification Phase 1 Funding Options (per Budget discussion) 3 PW B Chinook Wind Design consultant 2016? PW A OTHER Water Asset Management Briefing 4 PW B King County Grant for Recycling Assistance - DCD 1 DCD A Complete 2/2 Briscoe Desimone Levee Update — City of Kent 1 PW B Complete 1/27 Zayo Franchise Agreement 1 PW A Completed Utility Comprehensive Plan Review 1 -4 PW B In Progress WRIA 9 ILA 1 1 PW A Completed Standard Reports /Briefings Frequency Dept. Facility Tours As needed PW Waste Management Update Annual PW (Complete 3110) Committee Work Plan 2X Council, Staff City of Tukwila Updated 8/19/15 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Nandina Cengic, Intern DATE: September 11, 2015 SUBJECT: Plastic Bag Bans Across Washington State ISSUE As a 2015 work plan item, the Utilities Committee requested information on plastic bag bans. This information has been compiled to provide the Committee an overview of current laws in our state. DISCUSSION The compiled information provides an overview of current laws regarding plastic bag bans across Washington State. While there is currently no council direction to pursue a bag ban in Tukwila, this information can be periodically updated and reviewed if the Committee desires. The main concern surrounding plastic bags is their environmental impact. To start, plastic bags pose a large threat to wildlife, especially sea creatures who often die as a result of inhaling or being trapped by plastic bags. In addition, the bags aren't easy to recycle and it takes years for the bags to break down when properly disposed of. However, the fact remains that most times the bags are not properly disposed of and as a result, they block drains, don't break down in landfills or oceans, and add to demand for oil. Research has shown that a car could drive about 11 meters on the amount of gas needed to make a single plastic bag. While this may not sound like a significant amount, picture the destructive impact millions of bags have. Simply put, the plastic bags have long term detrimental effects on ourselves, wildlife and the environment. Some cities have responded to the environmental impacts of single -use plastic bags by enacting legislation to limit their use. So far in Washington State, 11 cities have enacted this legislation, which in most cases bans the use of all plastic bags in retail stores and allows customers to either purchase a paper bag for five cents or use a reusable bag they brought from home or bought from the store. RECOMMENDATION Information only. ATTACHMENTS Plastic Bag Bans Chart Effective Date City 2013 Pop. Statute Exemptions Notes November 2010 Edmonds 40,727 Er ViC 6,8£0 Bans plastic at all retail Mayor can exempt for undue hardship. First city in the state, 5 -1 Council vote. establishments. July 2012 Seattle 65,2405 SMC 21,36,100 Bans plastic at all Thick plastic bags used by clothing stores are okay, as well as produce /meat bags, bulk foods, dry cleaning, take -out paper bags, door hanger and newspaper. Imposes a $250 fine for violations Seattle retail stores. August 2012 Bellingham 82,631 WC 6,47 Bans retail Single -use plastic bags may be distributed to customers by food providers for the purpose of safeguarding public health and safety during transportation of prepared take -out foods. Fine of no more than $250 for violation. "No person shall distribute a single -use plastic carryout bag at any city facility, city- managed concession, city sponsored event, or city permitted event unless otherwise permitted pursuant to BMC" establishments from providing plastic bag. November 2012 Port Townsend 9,210 PflV C 6,26 Bans plastic at all retail City manager can exempt a retail or wholesale establishment for up to one- year for undue hardship. 7th city in Washington to pass bag ban Unanimous vote Same language as Bainbridge Island and wholesale establishments. November 2012 Bainbridge Island 23,196 BliViC 13,28,2£0£0 Bans plastic at all Same language as Port Townsend Unanimous vote retail and wholesale establishments. January 2013 Mukilteo 20,860 IVIVC 8,22 Bans plastic at all retail Mayor can exempt for undue hardship. and wholesale establishments. March 2013 Issaquah 33,566 ?MC 8,05 Bans plastic at all retail Proposition 1 to overturn the law, rejected 52% in February 2014. Any person who violates shall be cited and liable for a civil infraction Phase -in: Large retailers affected March 2013; small and wholesale establishments. N To show some difference between Washington and California: ee en e' prev e e.'_„ e w retailers affected July 2014. February 2014 Shoreline 54,790 SIV'C 9,25 Bans plastic at all retail Plastic bags for bulk items, vegetables, fish, meat, etc. are exempt. Shoreline modeled its ban after Seattle's. 5 -1 Council Vote $250 fine for violations and wholesale establishments. July 2014 Lacey 44,919 L_`C 8,06 Bans plastic at all retail Plastic bags for bulk items, vegetables, fish, meat, etc. are exempt. Lacey adopted the language of Thurston County's ban. 4 -3 Council Vote. and wholesale establishments. July 2014 Olympia 48338 OMC 8,26 Bans plastic at all retail Plastic bags for bulk items, vegetables, fish, meat, etc. are exempt. Olympia adopted the language of the Thurston County ban. Unanimous vote. and wholesale establishments. July 2014 Thurston County 135123 TCff_ 8,26 Bans plastic at all retail Director of Thurston County Public Works shall evaluate: (a) financial impact to retail establishments (b) effectiveness of ordinance in reducing number of single -use carryout bags (c) effectiveness of ordinance compared to other jurisdictions efforts (d) waste - and - litter- reduction benefits to the county program. and wholesale establishments. July 2014 Tumwater 18511 TMC 8,14 Bans plastic at all retail Plastic bags for bulk items, vegetables, fish, meat, etc. are exempt. Tumwater adopted the language of Thurston County's ban. and wholesale establishments. April 2014 Mercer Island 24098 M?MC 8,45 Bans plastic at all retail Food banks and food assistance programs are exempt City Council elected not to impose a mandatory five cent pass- through charge on paper grocery bags. Instead, retailers may choose whether to sell paper bags to customers, or absorb the cost of complying with the ordinance. and wholesale establishments. March 2016 Kirkland 84430 KMC 16,£O5 Bans plastic at all retail Plastic bags for bulk items, vegetables, fish, meat, etc. are exempt. 6 -1 Council Vote 2013 survey of residents shows overwhelming opposition and wholesale establishments. To show some difference between Washington and California: ee en e' prev e e.'_„ e w City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director BY: Mike Cusick, PE, Senior Program Manager DATE: September 11, 2015 SUBJECT: CBD Sanitary Sewer Rehabilitation Project No. 91140203 Emergency Sewer Repair at 1227 Andover Park East ISSUE Approve Resolution declaring an emergency that authorizes City staff to expedite the repair at 1227 Andover Park East (APE). 1 .10111011 C City staff was in the process of cleaning the sanitary sewer in Andover Park E in preparation for the 2015/2016 CBD Sanitary Sewer Rehabilitation Project. The jet head used for cleaning became obstructed and medium to large gravel debris was found within the sewer system, which indicated a possible break in the sewer main. The City contracted with Bravo Environmental (Bravo) to video the sewer line. During the videoing, Bravo's camera became lodged in a hole in the bottom of the pipe and could not be removed. It was determined that it was necessary to excavate the sewer main in order to remove the camera and determine the extent of the damage to the sewer main as an emergency situation, DISCUSSION Approve the Resolution which declares an emergency and authorizes immediate repairs to the damaged sanitary sewer line by a construction contract exempt from competitive bidding. FISCAL IMPACT The repair work being completed by R. L. Alia Company is being performed under force account to track all actual costs. This work will be paid for using 2015/2016 CBD Sanitary Sewer Rehabilitation Project funds. w1eqU614,11t Council is being asked to approve the Resolution declaring an emergency for the Emergency Sewer Repair at 1227 Andover Park East and consider this item at the on the Consent Agenda at the September 21, 2015 Regular meeting. Attachment: Draft Resolution W:\PW Eng\PROJECTS\A- SW Projects\CBD Sewer Rehabilitation (91140203)\Info Memo SS Repair at 1227 APE Resolution -sb gl.docx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING AN EMERGENCY IN RESPONSE TO DAMAGES TO PUBLIC PROPERTY DUE TO A COLLAPSED SANITARY SEWER. WHEREAS, it has been determined that a sanitary sewer has collapsed in the 1200 block of Andover Park East; and WHEREAS, the break has resulted in damage to the sanitary sewer and the break poses a significant risk to existing, gas lines, storm drains and water utilities; and WHEREAS, the repairs to the sanitary sewer are required immediately; and WHEREAS, RCW 39.04.280 provides for emergency declarations and competitive bidding exemptions; and WHEREAS, the Mayor of Tukwila declared an emergency on August 19, 2015, in order to allow City forces to respond with appropriate resources to restore damages and prevent further impacts to public and private property; and WHEREAS, the City Council wishes to provide their support and endorsement of the Mayor in his action to declare an emergency and for the City's efforts to respond to the emergency-, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council supports the Mayor in his declaration of emergency and authorizes the execution of contracts or agreements due to damages and the need for protective actions brought about by a failed sanitary sewer, and hereby authorizes City forces to respond in the most effective and expedient manner, without regard for the procedures and formalities that would otherwise govern the assignment of duties, procurement of materials, and contracting of services. This situation is an emergency as defined in RCW 39.04.280(3). W:\Word Processing\Resolutions\Emergency—Sanitary sewer on APE 9-8-15 MC:mrh Page 1 of 2 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12015. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Rachel B. Turpin, City Attorney Kate Kruller, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: W:\Word Processing\Resolutions\Emergency—Sanitary sewer on APE 9-8-15 MC:mrh Page 2 of 2 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director By: Mike Cusick, Senior Water/Sewer Program Manager/01 DATE: September 11, 2015 SUBJECT: Allentown Phase III — Sewer Rehabilitation Project No. 90140203 King County Waterworks 2015 Grant Program Application ISSUE Approve the application for the King County Waterworks 2015 Grant Program. BACKGROUND The Waterworks Grant would be used for an engineering predesign report for providing sanitary sewers to the Allentown Phase III (S 11 5th 1h St _ S 113th St) neighborhood. The Allentown Phase I I I neighborhood is located above the Duwamish River at the north edge of Allentown (also known as Poverty Hill). There are approximately 50 tax parcels in the neighborhood and all of the occupied parcels are dependent on septic tanks and drain fields for treatment of the sewer waste water. Existing soils on the Allentown hill area prevent the adequate treatment of waste water. ANALYSIS King County Waterworks Grants would be used to develop a predesign report and cost estimate for providing sanitary sewers to the Allentown Phase III neighborhood. The predesign report will assist Tukwila in determining the feasibility of installing sanitary sewers to the Allentown Phase III neighborhood. FISCAL IMPACT The City of Tukwila has contracted with PACE Engineers to complete the King County application. The funds for the grant assistance are from the 2015 Annual Sewer Repair budget. RECOMMENDATION The Utilities Committee is being asked to approve the City's application for the King County Waterworks Grant Program 2015. Attachment: Waterworks Grant Program 2015 Request for Proposals W:\PW Eng\PROJECTS\A- SW Projects\Atown III - Poverty Hill (90140203)\Info Memo KC GRANT 09-11-15 - sb.docx KAM a a's am WaterWorks Grant Program King County Department of 2015 Request for Proposals Natural Resources and Parks Wastewater Treatment Division Overview In 2015, approximately $850,000 of grant funding will be available for projects benefiting water quality in the regional Wastewater Treatment Division (WTD) service area, in order to leverage and complement the water quality mission of King County's regional wastewater system. Non-profits, educational institutions or schools, cities, counties, special purpose districts, and tribes are eligible to apply for these grants; in order to promote partnerships for addressing water quality issues, these groups are encouraged to work together on projects. The minimum grant award is $5,000 and the maximum grant award is $500,000. Funding comes from the annual King County Wastewater Treatment Division operating budget, as established by the King County Council in accordance with the 2015/2016 Biennial Bud et Ordinance, Ordinance 17941: Section 110, Proviso P2. Grant applications are due by 5pm on September 16, 2015. WTD staff is available to answer your questions by email at water. qrants @kinqcoug1y_,_qov or by telephone at 206.477.4486. Funding Cycle Preference Area As announced by the County Executive, in 2015 the funding preference for WaterWorks will be projects focusing on the GreenlDuwamish watershed. Funding is not limited to projects in the Green/Duwamish; however, preference will be given to funding projects that align with this focus. Qualification Criteria To be eligible for these funds, projects must meet the following qualification criteria to be considered: • Create a benefit to or improvement of water quality within WTD's service area and benefit its ratepayers; and • Demonstrate that water quality benefits are related to WTD's regional water quality responsibilities. Projects must be located in or provide a clear and direct benefit to the King County WTD service area. A map of the service area can be found at ht ,/h�y�.kin c�ount�ov/�eqvironment/wtd/About/Sy�i�� . 11L 1111 Evaluation Criteria Projects will be evaluated on the following criteria as outlined in the application: 1. Implementation Strength and Certainty of Success • Clearly stated project objectives • Clear goals and clear measures of project performance • Certainty of success in delivery • Cost effectiveness of the proposal • Long-term benefits and results 2. Community Involvement and Support • Meaningful community education, engagement, and participation that builds a stewardship ethic • Strength and diversity of community participants and partners Matching and equity and social justice (ESJ) are additional considerations in the review of proposals: • Matching — ability to leverage other resources, funding or in-kind donations • ESJ — how the project addresses the determinants of Who Can Apply The following entities are eligible to apply for WaterWorks grant funding, those not listed here (such as businesses) must partner with an eligible entity in order to use this funding: • Non-profits; including but not limited to 501(c)(3) organizations, associations, etc. • Educational institutions or schools Cities, counties, and special purpose districts Tribes How to Apply Please submit your application and supporting documentation via email to wqjgL.grantsLftin coun gov. Emailed proposals must be less than 10MB. If you are unable to submit electronically, please contact the Grant Administrator to discuss alternative options. Your completed application should include: Grant application document: • Project narrative • Unique project requests (if applicable) • Bonus questions (if applicable) • Project scope of work • Project budget • Signed applicant commitment statement Supplemental materials: • Map of the project location and area within the King County Wastewater Treatment Division service area benefitting from the project III Signed cover letter by a person authorized to approve a legal agreement with the County Attachments about your organization, describing its history and accomplishments Signed letters of support from project partners (if applicable) Evaluation and Review Process Complete applications will be forwarded on to the Grant Ranking Committee for review. The Grant Ranking Committee is composed of the following representatives: • 3 King County resident representatives • 1 water quality technical specialist • 3 Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC) representatives • 2 King County Council representatives Applications will be scored and evaluated against others within the same funding level on the criteria described above (60% water quality benefits, 25% implementation strength and certainty of success, 15% community involvement and support). Funding recommendations will be made by reviewing the entire portfolio of proposed projects and will be forwarded by the King County Executive to the King County Council for final approval. For more information about WTD's WaterWorks Grants, please email Water.GraDts@Ki[n �count qov or call 206.477.4486. To download the application, visit www.kin count ov /waterworks rants. IN City of Tukwila Jim Haggerlon, Mayor TO: Mayor Haggerton Utilities Committee FROM: Bob Gibersom, Public Works Director BY: Pat BrodiB, Operations Manager DATE: September 11, 2015 SUBJECT: Resolution for Sole-Source Purchase of Sensus Water Meters and Rugid Pump Controllers ISSUE Approve Resolution for the sole-source purchase ofGensus water meters and Rugid pump station control systems in accordance with RCW 39.04.280(l)(a). BACKGROUND The City has used 8eDSUS meters for all water customers over the last 3O+ years. Additionally the Automatic Meter Read (AMR) technology was added and is consistent for the City's Eden billing system. It is important that this sole source platform for the Sensus meters be maintained for a uniform parts and tool inventory and non-interruptible customer billing. Another important aspect iD daily operations iG8 water meter replacement program 8Sa result Of new regulations in the Safe Drinking Water Act. The new [8gU|8UODG require that all brOOZ8 meters contain OO more than .25% lead and w8 are gradually replacing those meters. Ferguson Waterworks iG the regional vendor for 8eOSUSMete[S. The City CU[nenUv has 10 S8vv8[ |UL Gt3hODS. 5 storm |UM StGtiODG' 1 two-MG F8GeRxJir tank and pump station, and 4 wholesale water supply taps. Starting iO1995, Public Works converted all alarm functions, pump control logic, spread spectrum radio communication, and data logging functions to one specific type of panel through Rugid Computer for operational consistency at all lift stations. These configurations were built and supported by Calvert Technical 88[ViCeS. Inc. ANALYSIS The City's water meters and sewer pump control panels are limited to8sole-source for compatibility with the existing system. This Resolution will authorize the Public Works Department to purchase equipment from Rugid and Sensus to match current needs and maintain operational consistency in accordance with the waiver authorization denoted under RCW 39.04.280(l)(a). RECOMMENDATION COUOCi| is being asked LO approve the Resolution for SO|8-SOU[CB pU[Ch8SiDg Of SeDGUS VV8te[ meters and RUgid pump station CODtnO| SVSt8[D8 and consider this item OD the Consent Agenda 81 September 21,2O15 Regular meeting. Attachments: Draft Sole Source Resolution wAShared Copy OnwPat\l*Memo Meter and Pump Control Sole Source 'sb.docx 13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, WAIVING THE BIDDING REQUIREMENTS AND AUTHORIZING SOLE- SOURCE PURCHASE OF THE RUGID PUMP CONTROL SYSTEM PANELS AND SENSUS WATER METERS WITH AUTOMATIC METER READING. WHEREAS, RCW 39.04.280(1)(a) provides for exemption from competitive bidding requirements when purchases are clearly and legitimately limited to a single source of supply; and WHEREAS, the City's water, sewer, and surface water utility systems are equipped with matching equipment and control systems for consistent operational uniformity; and WHEREAS, the City currently has 10 sewer lift stations, 5 storm lift stations, 1 two - MG reservoir tank and pump station, and 4 wholesale water supply taps; and WHEREAS, the City's existing control system consists of pumping control panels manufactured by Rugid Computer; and WHEREAS, the City uses Sensus water meters with automatic meter reading capability compatible with the City's Eden utility billing system; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. It has been determined that the City's water meters and sewer pump control panels are limited to a sole source. The competitive bidding requirements for the City's purchase of pumping control panels and water meters are hereby waived in order to ensure compatibility with the existing system. Section 2. The Public Works Department is authorized to purchase equipment from Rugid Computer and Sensus for the City's water, sewer and surface water utility systems to match current needs and maintain operational consistency in accordance with the waiver authorization denoted under RCW 39.04.280(2)(x) W:\Word Processing \Resolutions \Sole source - Pumping control panels and meters 8 -18 -15 PB:bjs Page 1 of 2 14 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this _ day of ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk 01111110639X� 9•ffillll Rachel B. Turpin, City Attorney 184111 Kate Kruller, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: WAWord Processing\Resolutions\Sole source-Pumping control panels and meters 8-18-15 PB:bjs Page 2 of 2 15