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HomeMy WebLinkAbout15-135 - Tukwila School District - After School ProgrammingCity of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 15 -135 Council Approval 10/20/14 AN INTERLOCAL AGREEMENT BETWEEN THE TUKWILA SCHOOL DISTRICT AND THE CITY OF TUKWILA FOR AFTER SCHOOL PROGRAMMING AT THE ELEMENTARY SCHOOLS THIS IS AN INTERLOCAL AGREEMENT between The Tukwila School District, hereinafter referred to as the "District," and the City of Tukwila, a municipal corporation of the State of Washington, hereinafter referred to as the "City" (collectively the "Parties "). WHEREAS, the Parties desire to have quality after school programming for students at the District and; WHEREAS, the Parties value and practice collaboration, leveraging local resources, and maximizing partnerships to bring the best possible services to our District children and families; WHEREAS, research indicates that those who regularly attend high quality after school programs demonstrate increased academic performance; WHEREAS, the Parties feel that the best way to provide high quality after school programs is through a partnership with the City of Tukwila Parks and Recreation Department ( "Parks and Recreation ") and the YMCA , hereafter collectively referred to as (the "Partners "). NOW THEREFORE, in consideration of the benefits that a quality after school program provides to both Parties and the terms and conditions contained herein, it is mutually agreed by the District and the City as follows: 1. AUTHORITY This Agreement is entered into pursuant to Chapter 39.34 RCW, the Interlocal Cooperation Act. 2. PURPOSE The purpose of this partnership is to provide quality after school programming in a safe and structured environment, thereby reducing crime and increasing academic performance of the children served. The purpose of this agreement is to clarify and outline the intent, roles, responsibilities, and communication in the delivery of after school programming at the three elementary schools for the School District years of September 2014- June 2016. 3. DISTRICT RESPONSIBILITIES 3.1 The District will fund the elementary after school program, covering all costs for October through December, 2014 and September through December, 2015. 3.2 The District will collaborate with Partners to jointly develop service delivery and outcome expectations. 3.3 The District will appoint a contact person at the District administration level to coordinate overall communication with the City regarding the after school program. 3.4 The District will provide transportation and facility use for the after school program. i-aa. TSD ILA for Afterschool Programming Page 1 4. CITY RESPONSIBILITIES 4.1 The City will provide elementary after school programing services as described in Exhibit B. 4.2 The City will appoint a contact person from the Mayor's Office to coordinate overall communication with the District regarding the after school program. 4.3 Parks and Recreation will identify a lead staff member to coordinate services with the District and the YMCA. 4.4 Quarterly reports from Parks and Recreation will be provided, showing the numbers of children served and activities provided. 4.5 The City will coordinate with the School District to identify objectives and outcomes, and reports will be shared with the City Administration and City Council. 5. COMPENSATION 5.1 Parks and Recreation shall invoice the District monthly for the period October, 2014 — June, 2015 and September, 2015 — June, 2016 for services rendered and not covered by fees (not to exceed $10,851 per month). Payment as provided in this section shall be considered full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. 5.2 The District shall invoice the City monthly for the period January — June, 2015 and January — June, 2016 (not to exceed $16,667 per month) for work performed, and services rendered by the YMCA and Parks and Recreation. 6. INDEMNIFICATION Each of the Parties shall defend, indemnify and hold the other Party, their officers, officials, employees and agents harmless from any and all costs, claims, judgment, and/or awards of damages, arising out of, or in any way resulting from that other party's negligent acts or omissions in performing under this Agreement. No Party will be required to defend, indemnify or hold the other Party harmless if the claim, suit or action for injuries, death or damages is caused by the sole negligence of that Party. Where such claims, suits or actions result from the concurrent negligence of the Parties, the indemnity provisions provided herein shall be valid and enforceable only to the extent of each party's own negligence. Each Party agrees that its obligations under this subparagraph include, but are not limited to, any claim, demand, and/or cause of action brought by, or on behalf of, any of its employees or agents. For this reason, each of the Parties, by mutual negotiation, hereby waives, with respect to the other Party only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. 7. AUDITS AND INSPECTIONS The records and documents with respect to all matters covered by this contract shall be subjected to inspection, review or audit by the City or the District at the requesting party's sole expense during the term of this Agreement and three (3) years after expiration or termination, or longer if required by Washington State retention laws. Such records shall be made available for inspection during regular business hours within a reasonable time of the request. TSD ILA for Afterschool Programming Page 2 8. JOINT BOARD /SEPARATE LEGAL ENTITY It is not intended that a separate legal entity be established to conduct this cooperative undertaking. The District shall act as administrator of this Agreement. 9. FINANCE AND BUDGET The Tukwila School District and City Administration will annually create a working budget outlining expected revenues and costs The District, City, and the Partners will meet on at least a quarterly basis to discuss operational costs and will propose changes in programming if costs exceed the budgeted funding. 10. DURATION; TERMINATION This Agreement shall be in in full force and effect from the date of mutual execution through June, 2016, unless extended by the mutual written consent of the Parties. Either party (City or District) can initiate termination of this Agreement upon sixty (60) days prior written notice to the other party. 11. APPLICABLE LAW; VENUE; ATTORNEYS FEES This Agreement shall be subject to, and the Parties shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 12. SEVERABILITY AND SURVIVAL If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. ENTIRE AGREEMENT; MODIFICATION This Agreement, together with attachments, exhibits or addenda, represents the entire and integrated Agreement between the City and the District and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 16. NOTICES Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 TSD ILA for Afterschool Programming Page 3 Notices to the District shall be sent to the following address: Dr. Nancy Coogan Superintendent 4640 S 144th St. Tukwila, WA 98168 IN WITNESS WHEREOF, the parties have executed this Agreement on the date last written below. TUKWILA SCHOOL DISTRICT `1 By: ncy oo Superintendent Date Approved as to Form: Valerie L. Hughes, WS • # 11859 ')/a19// Date CITY OF TUKWILA m Hagge ayor Date Approved as to Form: Rac el Turpin, City Attorney Attest/Au .henticated: Christy O'Fla erty, City Clerk Date TSD ILA for Afterschool Programming Page 4 ILA Exhibit A • o `m O O 0 n 0 O O O Q1 0 O o 0 0o m °0 co 0 om co' • ri m 01 0 .--1 CD 0 r; n 01 01 01 v-1 n 01 n v N m W 051 A 0 F 0 CD 0 n O O m 0 01 0 0 0 0 00 CD o a 0 00 0 o e-1 C M m m m ei N 0 O v '1 0 oo en co- 00 CD 10 M uu11 m '1 N l0 O M O l ' 00 W OO c u; o m ui -4 ci 0 o m o ro > CD • O CO .-1 u; n .-1 0 ,-I 0 CD n O 1/1 0 fl. 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After school program sites will run daily from 3:15- 6:OOpm according to the following tentative schedule: 3:15 -3:30 — Snack 3:30 -4:25 — Activity Rotation 1: Group A (grades 1 -2) — Enrichment & Recreation (led by 3 P &R staff) Students will participate in physical fitness and enrichment activities which will be thematic in nature and may include, but not be limited to the following: Move -lt Mondays • Together Tuesdays Wellness Wednesdays Totally Crafty Thursdays Fun Fridays Exercise & Movement Activities; Intramural Sports Social Skills, Team Building, Community Service Projects Nutrition, Group Exercise, Fitness Arts & Crafts Groups Games, Sports, Exercise, Special Events Group B (grades 3 -5) — Academic Support (lead by 3 YMCA staff) Students will participate in targeted academic support activities led by YMCA staff; Students needing time to complete homework can utilize the study table led by Parks & Recreation staff. Mondays Tuesdays Wednesdays Thursdays Fridays Math focus — Reading focus — Math focus — Reading focus STEAM Activities includes: time on ST Includes: Sounds includes: time on — — hands on Math, math games, activities to support Partners, Read Naturally, Read ST Math, math games, activities Includes: Sounds science and technology mathematical skill Live (online) to support Partners, Read activities gaps Readers Theatre, silent reading with staff conferring /pull out time mathematical skill gaps Naturally, Read Live (on line) Readers Theatre, silent reading with staff conferring /pull out time 4:30 -5:25 — Activity Rotation 2: Group A (grades 1 -2) — transition to Academic Support (as described above) Group B (grades 3 -5) — transition to Enrichment & Recreation (as described above) 5:25- 5:30pm — School bus departs at 5:30pm for those needing transportation home. 5:30- 6:OOpm — Open recreation time for students with parent pick up by 6:OOpm (staffed by P &R).