HomeMy WebLinkAbout2015-09-09 Finance and Safety MinutesCity of Tukwila
• Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
September 9, 2015 — 5:30 p.m.; Hazelnut Conference Room
PRESENT
Councilmembers: Kathy Hougardy, Chair; De'Sean Quinn, Dennis Robertson (Absent: Joe Duffie)
Staff: Peggy McCarthy, Trish Kinlow, Laurel Humphrey
Guest: Eric Bernard, Kent Resident
CALL TO ORDER:
Chair Hougardy called the meeting to order at 5:30 p.m.
I. PRESENTATIONS No presentations.
II. BUSINESS AGENDA
A. Contract: CodeSmart for the Municipal Court
Staff is seeking Council approval of a contract with CodeSmart, Inc. in the amount of $50,000
for a software package that will allow Municipal Court to automate case scheduling, calendaring,
and forms. The project, called "Court Document and Case Integration System" (CHAD), will
create a case processing system to manage court hearing schedules, update Judicial
Information System (JIS) from a Hearings manager, automate forms and signature routing,
manage daily cases, and export JIS records. Tukwila will be joining Renton and SeaTac in the
implementation of this project. Although each City will maintain a separate contract with
CodeSmart, they are working together to ensure system consistency and integration.
Automation of these Court processes will create efficiencies and reduce errors and risk.
Funding for this software was approved in the 2015 -2016 Budget, and an ongoing maintenance
fee of $3,000 per year is available at current Budget levels. Councilmember Robertson asked
about cost savings, and Ms. Kinlow stated that without the plan for automation, anticipated
workload in the Court would necessitate the addition of an additional position. UNANIMOUS
APPROVAL. FORWARD TO SEPTEMBER 21, 2015 REGULAR CONSENT AGENDA.
III. MISCELLANEOUS
Staff reviewed the Committee work plan and noted changes, additions and deletions.
Committee Chair Hougardy invited Mr. Bernard to address the Committee. He stated that he
is interested in the City's ongoing effort to study the feasibility of annexing to the Kent Regional
Fire Authority and would urge Councilmembers to oppose doing so. The Committee suggested
Mr. Bernard direct those comments to the Steering Committee at this time.
Meeting adjourned at 6:45 p.m.
Next meeting: Tuesday, September 22, 2015 — 5:30 p.m. — Hazelnut Conference Room
Committee Chair Approval
Minutes by LH