HomeMy WebLinkAboutReg 2015-09-21 COMPLETE AGENDA PACKETTukwila City Counci/ Agenda
• ❖ REGULAR MEETING ❖
Jim Haggerton, Mayor Counci /members: • :- Joe Duff ie • :- Dennis Robertson
David Cline, City Administrator Allan Ekberg • :- Verna Seal
Kate Kruller, Council President Kathy Hougardy De'Sean Quinn
Monday, September 21, 2015; 7:00 PM • Ord #2481 • Res #1863
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. SPECIAL
a. Swearing in of Police Sergeant Zack Anderson. Mike Villa, Police Chief.
PRESENTATIONS
b. Introduction of new Police employees. Mike Villa, Police Chief.
• Leon Richardson, Records Manager
• Christina Dunn, Records Specialist
3. CITIZEN
At this time, you are invited to comment on items not included on this agenda
COMMENT
(please limit your comments to five minutes per citizen). To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion.
4. CONSENT
a. Approval of Minutes: 9/8/15 (Regular Mtg.)
AGENDA
b. Approval of Vouchers.
c. Authorize the Mayor to sign an agreement with CodeSmart, Inc., for
Pg.1
the ClCourt system for the Tukwila Municipal Court in the amount of
$50,000.00. (Reviewed and forwarded to Consent by the Finance and Safety
Committee on 919115)
d. A resolution declaring an emergency in response to damages to public
Pg.45
property due to a collapsed sanitary sewer. (Reviewed and forwarded to
Consent by the Utilities Committee on 9115115)
e. A resolution waiving the bidding requirements and authorizing sole
Pg.53
source purchase of the Rugid pump control panels and Sensus water
meters with automatic meter reading. (Reviewed and forwarded to
Consent by the Utilities Committee on 9115115)
5. UNFINISHED
a. Discussion of SCA (Sound Cities Association) PIC (Public Issues
Pg.61
BUSINESS
Committee) items.
b. Continued discussion regarding an update of three Elements of the
Pg.63
City's Comprehensive Plan: Tukwila International Boulevard District,
Housing, and Residential Neighborhoods; and the Introduction, Vision,
Glossary, and Land Use Map Legend of the Comprehensive Plan.
Please bring your Comprehensive Plan binder. Q
6. NEW BUSINESS
7. REPORTS
a. Mayor
b. City Council
c. Staff - City Administrator Report
Pg.101
d. City Attorney
e. Intergovernmental
S. MISCELLANEOUS
9. EXECUTIVE SESSION
10. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at
www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio /video taped.
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic riles of courtesy when speaking and limit your comments to five
minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on
comments received until they are referred to a Committee or discussed under New Business.
COUNCIL MEETINGS
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council
Meetings held on the 1 st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the
form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular
Council meetings.
Committee of the Whole Meetings - Council members are elected for a four -year term. The Council
President is elected by the Council members to preside at all Committee of the Whole meetings for a
one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed are forwarded to the Regular Council meeting for official action.
GENERAL INFORMATION
At each Council meeting citizens are given the opportunity to address the Council on items that are not
included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes.
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public interest
such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at this time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL AGENDA SYNOPSIS
--- -- -- -- ---- --------------- - - - - -- Initials
Meeting Date Prepared by is review Council review
04
09/21/15 LRK Lu
ITEM INFORMATION
ITEM NO.
4.C.
I
STAFF SPONSOR: JUDGE WALDEN/KINLOW
1ORiGINA1,AGENDADATF,: 09/21/15
AGENDA ITEM TITIJ," CodeSmart agreement for the Municipal Court.
CATEGORY ❑ Dismssion
Mtg Date
Z motion
Mtg Date 09121115
E] Resolution
Mtg Date
E] Ordinance
Mtg Date
❑ BidAward
Mtg Date
[:] Public !Tearing
Mtg Date
[:] Other
Mtg Date
SPONSOR ❑ Council ❑ Major Z Court ❑ DCD ❑ Finance [:]Fire ❑ IT [:] P&R ❑ Police ❑ PWI
SPONSOR'S Codesmart is a software developer who has a proven ability to interface case information
SUMMARY through the state court system for municipal and district courts (JIS) with other vendors
and systems to automate processes and reduce workload for staff.
RiwIFI'WEID BY ❑ cow mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 09/18/15 COMMITTEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONSOR/ADMIN. Municipal Court
COMMI'I-FEE
COST IMPACT / FUND SOURCE
EXPENDI•URE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $50,000 $
Fund Source:
Comments.- Funding approved in 2014 and carried over to 2015.
MTG. DATE
RECORD OF COUNCIL ACTION
09/21/15
MTG. DATE
ATTACHMENTS
09/21/15
Informational Memorandum dated 08/24/15 with attachements
Minutes from the 9/9/15 Finance and Safety Committee Meeting
2
City of Tukwila
Jim Haggerton, Mayor
TO: Mayor Haggerton
Finance & Safety Committee
FROM: Kimberly A. Walden, Presiding Judge
BY: LaTricia Kinlow, Court Administrator
DATE: 8/24/15
SUBJECT: CodeSmart (OCourt System)
Bill M
ISSUE
As you recall from Judge Walden's state of the court address, our case filings have remained
pretty steady for the last few years, averaging about 4500 cases each year. With a clerical staff
of 5 plus a half time filing clerk and two staff in probation, we are processing an enormous
amount of paperwork each year, each month, each week and each day. With each piece of
paper that we manually fill out, there is room for human error. While we are incredibly careful
and efficient, we are dealing with people's freedoms and their rights, and liability if we make an
error. Every staff receives a great deal of training and each paper that we process goes by
more than one person, so if a mistake is made we are likely to catch it. But the more automated
we can be, the more efficient we can be, the more safeguards we can employ, the less likely we
face liability, and supports our goal of becoming a higher performing court organization
BACKGROUND
CodeSmart is a software developer who has a proven ability to interface case information
through the state court system for municipal and district courts (JIS) with other vendors and
systems to automate processes and reduce workload for staff. CodeSmart is the only vendor
who has been able to work with our state court administrative office to obtain the authorization
to access information through JIS. Through CodeSmart, we have automated our collection
payments. The collection agency we use, Alliance, has worked with CodeSmart to integrate our
case information with their collection efforts. Each week payments received by Alliance One are
automatically uploaded into our system, and the payments are directly deposited into the court's
bank account. This saves the delay associated with Alliance manually printing out payment
information, sending reports to the court, and the clerks manually entering each payment into
each case in the state system. It ensures greater accuracy, quicker processing, and less clerk
time. This is incredibly helpful, as it ensures we are meeting our reporting requirements for the
Department of Licensing. SeaTac Municipal Court and Renton Municipal Court have also used
CodeSmart for these services with great success.
CodeSmart has a track record of success with both the courts, and AOC. Renton Municipal
Court and SeaTac Municipal Court got together with CodeSmart to explore the possibility of an
electronic case scheduling and calendaring wizard, as well as an electronic forms dashboard.
Because all three courts have been looking to automate their processes to increase efficiency,
reduce liability and operational costs, they began working together to pool their resources.
Each city is dedicating money for the provision of an automated system for their court. Each
city has a separate contract agreement with CodeSmart for the provision of the automated
system. But the cities are working together to combine their efforts to make the system the
same, so that their resources go further and they are not spending money to create separate
9
INFORMATIONAL MEMO
Page 2
systems. We joined them in their meetings because we are interested in this project and our
goals are the same: to automate, reduce liability, reduce costs, enable clerks to do more work
with greater efficiency and accuracy. The initial discussion about automation began years ago
in relation to becoming more efficient when working with SCORE video hearings. But the great
thing about this project is that its application extends beyond just working with SCORE to each
of our daily hearings and processes.
The project is a Court Document and Case Integration System; we call it CHAD for short. The
objective of CHAD is to create a case processing system to efficiently manage court hearing
schedules, update JIS from a Hearings manager, maintain a library of court forms /templates,
manage daily court cases, auto populate case forms based on case types and JIS records,
route forms electronically to all parties for signature, export signed case forms to a storage
system, and export and update JIS case records. It is a lot to complete, but it is achievable
through the use of CodeSmart's system. Renton and SeaTac are a little ahead of us in
implementation of the project. Both courts are fully utilizing the system. Our goal here is to pool
together our resources to obtain one product that we can all use.
Currently, each court has their own forms they use. For instance, the judgment and sentence
form used in SeaTac is different from the form used in Renton, which is also different from the
one used in Tukwila. So, to pool our resources so that we are not each paying for development
of different forms, we have drafted standardized forms for each court to use. The idea is to
have one judgment and sentence form that will service each of the three courts, one order of
commitment that we all use. One time pay form that we all use, etc. etc. To consolidate,
simplify, and be efficient. We are also consolidating some of our forms to reduce the number of
forms we use.
So how does this work? Right now we use paper calendars (or dockets), we use paper forms in
triplicate (at a minimum) in court, and each party (Court, prosecutor, defense attorney,
defendant, probation, and jail) has to receive a copy of the form. The goal is that once we have
the project in place, the only forms we will need to generate in a paper format would be for the
defendant. The rest of the parties will receive the form in electronic format. The court's version
of the completed form would be sent to the electronic case file, and that would be stored in a file
folder in a secure server.* Then the next time the defendant comes to court, all of the
information previously associated with the case will be available to view in electronic format.
A number of the forms we use have been consolidated, and the idea is that when certain boxes
are checked, the non - checked boxes would disappear, so that when the final form is generated
for storage, signature, and sending, only the relevant checked boxes will appear on the final
form. This is so much better for the defendants, because the current form we use has a lot of
additional, non - pertinent information that drowns out the information they need to focus on to
comply.
The City's own Technology Services has been kept in the loop, and have also had the benefit of
input from SeaTac's IT director and Renton's IT director. The Statement of work, Master
Services Agreement, and Service Level Agreement have been reviewed by not only Technology
Services, but also the legal department, Renton's legal department, Renton's Risk Management
Department, SeaTac's legal department and again by Renton's IT director and SeaTac's IT
director, so this project has been reviewed by many! Renton's SOW is the same as SeaTac.
Renton and SeaTac are ahead of us in the project, and they are actually working out all of the
minor glitches. They are already using the case scheduling wizard and electronic forms, which
is great.
4 WA2015 Info Memos\CodeSmart.doc
INFORMATIONAL MEMO
Page 3
FINANCIAL IMPACT
The $50,000 was approved in the 2014 budget, but there was insufficient time to implement this
program in 2014 (please see the November 2014 budget amendment documentation).
RECOMMENDATION
The Council is being asked to approve this agreement, and forward this item to the September
21, 2015 Consent Agenda.
ATTACHMENTS
CodeSmart - Statement Of Work (SOW)
CodeSmart - Service Level Agreement (SLA)
CodeSmart — Master Services Agreement
WA2015 Info Memos\CodeSmart.doc
5
A
code-.> SMART
CodeSmart Inc Products
Service Level Agreement
2015 Codesmart Inc.
975 Carpenter Rd NE Suite 101
Lacey, WA 98516
(360) 915 —7017
VA
Odle ,SMART
Document History
Author
Chad Stoker
Version
1.0
Date
01.10.12
Comments
Created baseline Service Level Agreement
Chad Stoker
1.1
05.23.13
Modified document for City of Kirkland
Chad Stoker
1.2
08.12.13
Modified document for City of Tacoma
Chad Stoker
1.3
05.19.14
Modified for e -Doc project for Renton
1.
Introduction ............................................................................................................................................... ............................... 2
1.1. Intended Audience ....................................................................................................................... ............................... 2
2.
Roles and Responsibilities ............................................................................................................... ..............................2
3.
Operations ................................................................................................................................................. ............................... 3
3.1. Infrastructure Team Availability ........................................................................................... ............................... 3
3.2. Hardware Availability .................................................................................................................. ............................... 3
3.3. Operational Expectations ........................................................................................................ ............................... 3
4.
Performance Indicators and Targets ......................................................................................... ............................... 5
4.1. E -Docs, Hearings, and Case -File Processing ............................................................. ............................... 5
4.2. a -Docs, Hearings, and Case -File Manager Security ................................................ ............................... 7
4.3. Bug Reporting/ Tracking ............................................................................................................ ............................... 8
5.
Measuring Delivery ................................................................................................................................ ..............................8
6.
Updates and Enhancements to the Agreement .................................................................. ............................... 8
7.
Glossary of Terms ................................................................................................................................. ............................... 9
CodeSmart, Inc .................................................................................................................................................. ............................... 9
2015 Codesmart Inc. 1
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1. Introduction
Outlined within this document is an expected level of service for the maintenance and on -going support
related to the CodeSmart Inc e -Docs and Case File Management product. Specifically, the document will
address the following:
• What the CodeSmart Inc team is promising.
• How the CodeSmart Inc team will deliver on those promises.
• Who will measure delivery, and how.
• What happens if the CodeSmart Inc team fails to deliver as promised.
• How the SLA will change over time.
An SLA sets the standards to which the e -Docs, Hearings Manager, and Case File Manager product -
support team has committed. As a result, a set of common and /or global parameters is derived to which
all organizational groups must be managed and measured. Requirements for success of the business
can now be directly translated to measurable requirements for the technical teams.
The SLA drives the definition of Key Performance Indicators (KPIs) at the service, application, system
and network level. Defining these KPIs facilitates the proper tools selection, process definitions and
skills (people, process and technology) for an organization.
1.1, Intended Audience
This document is intended to define the level of support warranted to any customer of the e -Docs,
Hearings, and Case File Manager system. The audience may be either customers, or e -Docs, Hearings,
and Case File Manager product - support team members such as a 3rd party- vendor and /or CodeSmart Inc.
2. Roles and Responsibilities
2015 Codesmart Inc. 2
CodeSmart Product
Installs, updates, and configures the physical e -Docs, Hearing
System Administrator(s)
Manager, and Case File Manager software for 1 or more
cities.
Ensures a -Docs, Hearing Manager, and Case File Manager -
specific security processes and best - practices are followed.
Notifies all partners of any apparent anomalies in data - transfer
or ongoing operations.
Communicates future enhancements, modifications, or outages
to all relevant parties.
Maintains data - retention policies for each Court customer.
CodeSmart Inc Network
Communicates with the physical server support team.
Support Team
Maintains network and identity - related security protocols.
Facilitates the appropriate network channels between 3rd -party
OAuth vendors and WOWRack.
Works to enforce proper deployment and maximum server up-
time.
Establishes and enforces proper application server deployment
techniques.
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C I o d <,-. S M A R T
WOWRack Network
The party responsible for the maintenance of a 24x7 server
Support Team
environment
Maintains an environment that is scalable enough to meet the
demands of all current & future Court customer expectations.
Data Entry operators
Responsible for correcting data -entry errors.
Provide all digital data -entry including hearing information, e-
Doc data, required e- Document case files, and /or other
relevant information.
Responsible for syncing the hearing or other data periodically
from JIS. (Until a real -time data synchronization mechanism
can be built and agreed to by AOC.)
Responsible for following system business practices to ensure
Ion -term operational needs.
Court Administrators
Responsible for accepting valid users, elevating user
permissions, and generally removing users that are no
longer part of the Court.
Responsible for collaborating with CodeSmart system
administrators to identify features, functionality, or problems
that need to be addressed.
Judges
Responsible for ensuring proper e- Document signatures and
association with relevant hearing and case-types.
3. Operations
3.1. Infrastructure Team Availability
Hours of operation will be maintained and managed in tandem by the CodeSmart Inc Network Support
Team and WOWRack. The CodeSmart Inc Network Support Team will support operations from 8 a.m. to 5
p.m. Monday through Friday with the exception of Federal and State holidays. CodeSmart Inc will maintain
minimal availability during nights and weekends.
3.2. Hardware Availability
"All components of production systems (servers, networks, and clients) shall be available from 5:00 a.m.
until 10:00 p.m., seven days a week. Availability during operational hours shall be 99% for all system
components. "
This policy amounts to no more than a maximum of 87 hours of downtime during a given 12 month period.
It is expected that there may be scheduled maintenance cycles. However, historically, we perform far better
than this.
3.3. Operational Expectations
CodeSmart system availability HEAVILY depends on AOC JIS system availability and Court Customer
system availability. Without the functionality of both, CodeSmart's dash -board products including e -Docs,
hearings management, and case -file manager will not function properly.
The e -Docs, Hearings, and Case -File Manager System and Network Administrator(s) will work to ensure
the following:
2015 Codesmart Inc.
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3
code --;-,!<-e-,SMART
• All case information that is transmitted between CodeSmart's servers, the customer's servers, and
AOC's servers, are secured via HTTPS.
• All login passwords will be restricted to a sufficient level of complexity so as to prevent brute -force hack
attempts.
• CodeSmart will not store actual user passwords unless customer requires it.
• CodeSmart will abide by the terms of the overall agreement governing auditing and logging of customer
data interactions as specified by the Administrative Office for the Courts (AOC).
• Logs will be truncated every 1 month in order to minimize the possibility of significant data -loss during
security breech.
• Outages shall be scheduled with at least 1 week advanced notification to all customers and partners.
• All outages or un- expected problems arising as a result of the e -Docs, Hearings, and Case -File
Manager software will be assigned a dedicated response team within a 48 hour period.
• The data - retention period for e -Docs, Hearings, and Case -File Manager will not exceed 7 years.
(Customer can request less if needed.)
• CodeSmart will provide individual records data to Court Customer upon request. CodeSmart will not
retain the document data beyond 180 days.
• Regularly scheduled backups will occur every 24 -hours with hourly backups of the data within the
database.
• CodeSmart will maintain the ability to recover from a hard -drive failure or master Hyper -V host
operating system failure within a 24 -hour period.
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C o d, E 0% S M A R T
4. Performance Indicators and Targets
4.1. E -Docs, Hearings, and Case -File Processing
e -Docs, Hearings, and Case File Manager Overview:
The e -Docs, Hearings, and Case -File Manager system is considered a "real- time" system in that users
expect to see data in JIS after they've entered it into the system. However, there is also a regularly
scheduled [automated] process that kicks off every 24 hours, to migrate the customer's JIS data into our
queue for synchronization and error notification. There is another "near real- time" mechanism that is
initiated by user actions such as performing a case submittal action or typing in a large number of cases to
associate with a hearing.
Record Transaction Processing Issues:
In the event that transaction processing does not occur correctly, customers are notified in one of 2 ways.
(1) via email if it is a long- running transaction process. (2) via user - interface if it is a "real- time" or "near
real- time" transaction. Additionally, the a -Docs, Hearings, and CodeSmart Systems Administrator(s) will
also be notified. It is possible to include other members from various roles in these error notifications upon
request. Error emails are filtered by the Customer identifier because there could be more than one Court
organization using the same system. A configurable customer email address can be associated with each
Customer id. In this case, a "customer identifier" is the unique information that identifies customers such as
City of Tacoma, City of Fife, City of Lakewood, etc.
User Authorization and Authentication:
A username /password for the e -Docs, Hearings, and Case -File Manager can be established by registering
for the site, and then approved by a Court Administrator or CodeSmart System Administrator. Users that
are approved can then be associated with specific roles that will allow them to review perform various
functions that have been associated with their assigned "role" in the system.
Handling Dependency Changes:
In the event that CodeSmart's e -Docs, Hearings, and Case -File Manager is operating normally, but there
is:
1. an anomaly present in the JIS and /or document storage data,
2. a JIS screen has been modified and the customer has failed to notify CodeSmart,
3. a Document Storage API has been updated
CodeSmart may reach out to the customer in order to facilitate a resolution. In practice, this type of
anomaly rarely occurs. However, if it should occur, CodeSmart Inc will be able to respond within 72 hours
of notification regarding any small AOC screen changes, document storage API updates, or data
anomalies. If the modification is severe enough (for instance AOC replaces JIS with a new Case
Management System and doesn't tell anyone about it) CodeSmart may not be able to bring the system
back - online within a 72 hour period. Therefore, it is necessary for AOC and the customer to keep
CodeSmart informed of known upcoming changes and upgrades.
External Doc Storage Sync Operations (Applicable to 3rd -party externally hosted solutions only!):
For certain customers, CodeSmart will support software that is responsible for downloading external data
concerning electronic documents associated with a case(s).
Security:
3rd -party vendor data (i.e. LaserFiche, SharePoint, Sire, etc) should be made available to CodeSmart in
a secure fashion, but CodeSmart is not responsible for enforcing agreements between its own Courts
customers and their 3rd -party partner vendors. Therefore, CodeSmart will download data related to the
e -Docs, Hearings, and Case -File Manager system from Court customer 3rd -party vendors even if it is
provided to us in an inherently insecure fashion. It is the customer's responsibility to ensure that their
2015 Codesmart Inc.
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3rd -party vendors are working in a secure fashion with CodeSmart. Basically, CodeSmart does not
control or have leverage over any Court customer's own vendors.
3'g-)arty Data Transmission:
We will notify our customers in the event that we notice odd patterns in data - transmission such as (a)
no data for unusual periods of time, (b) bad data repeatedly being transmitted, (c) too much data being
transmitted. Ultimately, if the customer wishes for CodeSmart to work collaboratively with the 3rd -party
to resolve the problem, we will do so on a case -by -case basis.
Customer Network, Document Storage Provider, orAOC System Anomalies:
There are many points of failure in the overall data pipe -line for the e -Docs, Hearings, and Case -File
Manager system. CodeSmart often plays the role of working to resolve any break -downs in the pipeline.
However, there are times when CodeSmart would have absolutely no knowledge of such a breakdown.
The following are examples that have occurred. (a) The customer has a network outage. (b) The
customer has a firewall or browser issue that is specific to their IT environment. (c) AOC has made an
upgrade to JABS which causes a problem or outage. (d) AOC has forgotten to update their SSL
certificates and the SSL certificates have expired. (e) AOC experiences a network outage. (f)
WOWRack is running back -up power and a generator fails.
Since there are many points of failure, CodeSmart's agreed -upon metrics that are defined in this SLA
document may only be applied at the point that we are the source of the problem. Outages within AOC,
the customer's own systems, and /or the customer's network provider's systems over a period of several
days do not fall within the scope of this SLA nor does CodeSmart assume responsibility for them.
Document Storage Synchronization Operations (Applicable to locally installed software only!):
In the case where the document - storage resides internal to the customer, CodeSmart will provide the
customer with a Windows executable program. The program is made up of more than 3 files. One file is
intended to be configured according to the unique requirements of the customer. This file ends with a
*.config file extension.
The Windows executable that CodeSmart provides to the customer will, generally speaking, look for files
located in a document storage solution, determine if they are relevant case - related files, transmit them over
HTTPS to CodeSmart's e -Docs servers, and then disconnect from the customer's document storage
system. For this reason, it is important that the customer not expect that the data displayed in CodeSmart's
e -Docs manager will be automatically synchronized with the customer's document - storage solution. In
order to update the case - documents when making a change to your document - management data, you will
need to "refresh" the CodeSmart a -Docs external documents list.
The executable currently depends on Microsoft NET Framework 4.5 in order to execute and perform its
tasks. This may change in the future.
The executable transmits the customer's ticket data over port 443 which is a standard SSL port. Other than
allowing outbound traffic on port 443, and ensuring that the user - account running the executable has the
appropriate permissions to read and delete files in the configured processing path of the program, there is
no other operational requirement of the software.
Case -File Processing Executable Maintenance (Applicable to locally installed software only!):
CodeSmart may periodically update the executable supplied to any Court customer as updates and
enhancements are developed. Given that this executable is responsible for reading the appropriate
document data, and also updating it, there may be updates or enhancements required over time. The
2015 Codesmart Inc. 6
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maintenance fee associated with any contract related to the e -Docs, Hearings, and Case -File Manager
system is partially used to ensure this component stays up -to -date with technology changes over time.
If any Court customer wishes to disable or rebuild the server that the e -Docs, Hearings, and Case -File
Manager executable is running on, they merely need to copy all of the files associated with the e -Docs,
Hearings, and Case -File Manager executable... and place them into a directory on the new server. There
is no uninstall process, re- configuration process, or other Windows artifacts in -place that need to be
addressed. If any Court customer needs a new copy of the e -Docs, Hearings, and Case -File Manager
executable, CodeSmart will provide one for them at no charge.
Ticket Processing Bandwidth:
CodeSmart Inc does not expect to have any difficulty processing up to the maximum allowable number of
documents that our pre- screened customers are able to accommodate. (Assuming no more than 40,000
cases per year)
As the exact processing volumes and capabilities of hardware, software, and other factors adjust over time..
so will the exact contents of this portion of the Service Level Agreement,
CodeSmart Inc will be able to provide reports within a 48 hour period of exact case - volume processing and
anomalies per customer.
4.2. a -Docs, Hearings, and Case -File Manager Security
The e -Docs, Hearings, and Case -File Manager software is managed by the WOWRack Network Support
Team.
WOWRack is responsible for the physical security, data redundancy, and other aspects of backups and
power supply necessary to maintain uptimes that meet the definition of this Service Level Agreement.
CodeSmart Inc is responsible for the SSL certificate used to secure individual customer logins via the web -
based interface as well as encryption of the ticketing data within the SQL Server storage environment.
CodeSmart Inc is also responsible for the verification of regular data - backups and redundancy that is
necessary to avoid any data loss. However, in the case of this system... any lost data may be recovered
from multiple sources outside of CodeSmart Inc's control. (Such as Washington State AOC or DES or the
customer.)
CodeSmart Inc is also responsible for verifying the secure transmission of the case data associated with
the a -Docs, Hearings, and Case -File Manager system to the customer's servers and to ADC's JIS.
Due to the diverse nature of groups responsible for supporting the e -Docs, Hearings, and Case -File
Manager processing system, it would be difficult to centralize a reporting mechanism to identify outages,
security - related issues, or other concerns over an extended period of time. CodeSmart will provide an
annual status and security report to the Court Customer, in addition to a status and security report in the
event that any changes are made to the operating environment of e -Docs, Hearings, and Case -File
Manager. The operating environment may include, but is not limited to: server changes, database
changes, security configuration modifications, third party vendor updates, AOC changes, WOWRack
changes, or other relevant modifications that may appear in the future. CodeSmart Inc would not be able
to provide information about the security and history of WOWRack, or other partner server environments.
CodeSmart MAY NOT ALWAYS BE INFORMED ABOUT AOC OR DOCUMENT STORAGE SOLUTION
CHANGES. Customer acknowledges this fact.
CodeSmart Inc will notify the Court Customer within 48 hours in the event of any known security breach or
compromise to the integrity of the data. If CodeSmart determines that a username or password of a valid
2015 Codesmart Inc.
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rA
code-�,�,.-SMART
user for Court Customer was utilized during the security breach, we will immediately deactivate the account
and change the password prior to notifying the Court Customer, in order to ensure that no further security
breaches occur.
4.3. Bug Reporting /Tracking
CodeSmart Inc is responsible for tracking all bugs /problems associated with the e -Docs, Hearings, and
Case File Manager software or general processing of e -Docs, Hearings, and Case -File Manager - related
tickets from the customer's 3rd -party ticket vendor as needed. CodeSmart Inc currently uses a system
known as "AdminiTrack" to facilitate the reporting of bugs. A username /password may be established for
any 3rd -party wishing to provide bug- reports on a 24x7 basis.
Bug reports may be generated from the AdminiTrack system upon request within a 48 -hour period.
5. Measuring Delivery
In the event that a customer understands the expectations defined in this Service Level Agreement and
experiences a lapse in the implementation of this SLA, the customer should notify their management and
communicate the specific items that need to be addressed.
6. Updates and Enhancements to the Agreement
Overtime, this Service Level Agreement should be updated to reflect new technologies or understandings
that can provide value to the organization.
Any decision to update this Service Level Agreement must be reviewed by the appropriate roles identified
in this SLA and approved by executive management staff.
2015 Codesmart Inc. 8
15
code-'>,".,"��-SMART
7. Glossary of Terms
AOC — Administrative Office of the Courts.
EA Group — Enterprise Architecture Group: A governing body or group within the Administrative Office of
the Courts that is responsible for the oversight and general design of Information Technology as it relates
to the agency.
Executive Management — The ISD Director or other management entity responsible for overseeing the
agency Information Services budget and project selection.
ISD — Information Services Division: A division within the Administrative Office of the Courts responsible for
the maintenance and development of Information Technology Software and Hardware.
IT — Information Technology: A term commonly used to refer to computer software and hardware related
technologies.
PMO — Project Management Office: The group responsible for the oversight and direct management of
projects within the Administrative Office of the Courts.
DES — Department of Enterprise Services: The WA State organization responsible for receiving and
distributing all e- ticketing related data packets to other partner organizations including WSTSC, AOC,
WSP, WSDOT, DOL, etc.
Document Storage — Any solution responsible for securely storing court case files. Possible vendors
include LaserFiche, SharePoint, Sire, and others.
CodeSrn aN, Inc
Authorized Signature
Name: Mark W. Meyer
Title: President
Date: 5/28/15
2015 Codesmart Inc.
16
Ct1S"t OMF' -• City t'°t'ialiwita
Authorized Signature
Name:
Title:
Date:
0
City of Tukwila
Court e-Docs., Hearings.,
'0
and Case-Folle Manager System
Version 1.2
22 December, 2014
Presented by:
Chad Stoker
17
Version 1.2
1
Overview
3
Schedule of Tasks
3
Statement of work
3
OBJECTIVE
3
Phase I:
4
Phase II:
4
Phase III:
5
STRATEGY
5
Phase I:
5
Phase II:
6
Phase III:
8
TECHNICAL INFORMATION FLOW
10
SUCCESS CRITERIA
13
RISKS
15
ASSUMPTIONS
17
MASTER SERVICES AGREEMENT
17
Acceptance and authorization
18
Appendix A
19
IMAGE 1 - Looking at Availability and Hearings:
19
IMAGE 2 - Scheduling a Case by Case #:
19
IMAGE 3 - Tracking Case -Load per Hearing, Judge Availability, etc.
20
IMAGE 4 - Editing repeated Hearings (by day -of -week)
20
Appendix B (Document Framework)
21
12/23/2014
IN
Statement of Work
Page 2
Statement of Work
Overview
City of Tukwila
Trish Kinlow, Court Services Director
Court Document and Case Integration System
July 1, 2014
December 31, 2014
Schedule of Tasks
Statement of work
OBJECTIVE
Develop a case processing system to efficiently:
• Manage court hearing schedules
• Update JIS from Hearings manager
• Maintin a library of court forms /templates
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M
Statement of Work
• Manage daily court cases
• Auto populate case forms based on case types /JIS records
• Route forms for edits (by Judge, Clerk, Prosecutor, Defendant) and signature
• Export signed case forms /document to customer storage system
• Export/Update JIS case records
CodeSmart Inc has developed technology to better integrate Washington State's
Courts of Limited Jurisdiction case management system, JIS, with each individual
Court's internal systems and vendors.
WORK DESCRIPTION
Phase I:
1. Work with court staff to identify fields of information in JIS (NCC, PER screens etc.)
that are required for the individual document templates identified in the Strategy
Phase I section.
2. Build database to support the data - storage requirements for each document
template.
3. Develop JIS screen - scraping to pull data from various JIS screens for storage in the
CodeSmart database.
4. Develop web - interface for specifying a case number that will pull the associated
document template data from JIS into the CodeSmart database.
5. Integrate web - interface module into the larger case - management interface
associated with a hearing event in pre- existing Hearings Wizard program
6. Create document templates in HTML format and review with Court staff.
Phase II:
1. Fill document templates with fake data and print them. Review print output to ensure
"normalcy ".
2. Create framework to merge actual data pulled from JIS into document templates.
3. Develop web - interface to edit document templates and data pulled from JIS. .
4. Develop web - interface to render merged data and document template to the user in
the form of PDF.
5. Double check functionality against the "LinkDocs" product as a bench -mark.
12/23/2014
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Statement of Work
Page 4
Statement of Work
6. Work through some basic two -way JIS scenarios which will allow us to SAVE data to
JIS later. (i.e. Sync data between CodeSmart database and JIS)
Phase III:
1. (option 1) Implement web scripting the enables signature image stream to be
uploaded via web interface. (Could possibly be client -side elevated permissions
module if needed.)
2. (option 2) Implement scripting that enables touch - screen signature interface.
3. (option 3) Implement signature- concept checkbox with "I agree that by checking this
box... etc. etc."
4. Implement multi -user "session" that would allow users logged in to the same
"hearing" to see each other and (in a future task) "send" documents to each other
during the proceedings.
5. Implement the "send /share document to /with other hearing user" functionality.
6. Implement rules preventing users from modifying the document.
7. Implement rules allowing certain users to "sign" the document based on the
implementation of step 1, 2, or 3 from above.
8. Implement feature allowing judge and /or court clerk to "save" all of the case files
which sends them to the file- storage location of the Court.
9. Implement feature to update JIS with document data from CodeSmart database.
10. Develop a way to report any JIS- synchronization errors to users and system
administrators - thereby allowing manual synchronization in worst -case scenario.
STRATEGY
Phase I:
A key part of achieving the successful completion of this phase of work will be
thorough interviews with Court staff and key personnel. Identifying ways in which
the Court forms may be somewhat standardized will allow the team to release the
solution out to the production site faster than if each court develops unique forms
with their own data and rendering requirements.
Forms identified for Phase I work include the following based on conversations with
the Court Administrator:
1. Guilty Plea Form "Statement of Defendant on Plea of Guilty"
2. Order Appointing Council "Order Appointing Council"
12/23/2014 Statement of Work Page 5
21
Statement of Work
3. Pre -Trial Conference "Order On Pre -Trial Conference"
4. SOC "Stipulated Order of Continuance with Conditions"
5. Notice to Appear "Notice to Appear for Hearing"
6. Notice to Report to Probabtion "Notice to Report to Probabtion"
7. Infraction Hearing Disposition "Infraction Hearing Disposition"
8. Community Service Hours "Community Service Hours"
9. Time Pay Agreement "Time Payment Agreement"
10. Committment Order and Order of Release combined
11. DUI Judgement & Sentence "Judgement & Sentence (for DUI)"
12. Judgement & Sentence "Judgement & Sentence (generic)"
13. Interpreter Declaration "Interpreter Declaration"
14. NCO "No Contact Order"
15. Firearms Notice "Ineligibility to Possess Firearms Order"
16. Advice of Rights Form "Advice of Rights"
JIS screens identified for interactions and screen - scraping will be utilized to facilitate
real -time data updates and insertion of new information using the same technologies
and techniques already leveraged for the Court Hearing and Information
Management Program (hearing wizard). These techniques enable us to continue to
enforce the JIS system rules without re- creating the logic already implemented by
AOC. At the same time, our interface facilitates much better sharing and
synchronizing of data between the court's own document storage solution and much
of the case - specific information contained within the documents themselves.
CodeSmart will be replicating much of the functionality in the current LincDocs
solution that is in -use with many other larger Courts and Cities.
Phase II:
The next phase of the eDoc, Hearing , and Case file Manager system will vastly
expand on this foundation by synchronizing and managing additional data,
automating the creation of court documents from JIS data, "dashboard" organization
of data within the Hearing Wizard for improved efficiency, ability to "save" document
information back to JIS and Customer's document storage solution simultaneously,
and more.
CodeSmart will be re -using a document - generator framework we've used previously
for a medical testing client. The framework was very efficient at quickly generating
12/23/2014
22
Statement of Work
Page 6
Statement of Work
documents at the click of a link on a web -page. There was no significant delay in
waiting for the document to be generated for review. This will be critical for
document routing systems between SCORE and Tukwila's own facilities. (Screen -
shots of the pre- existing document framework database can be found in Appendix B,
below, and may be enhanced during this project.)
CilyDek,�ids ferxD .
t�efenelaed4C7etmil �edacsi . � j
[7ocStflr�aq�c 6c+ioczl
The data to pre - populate these forms will initially be pulled out of AOC's JIS court
systems and stored in the Database schema shown above. CodeSmart will leverage
12/23/2014
Statement of Work
Page 7
23
Statement of Work
our existing technology developed in partnership with both other courts, as well as
AOC, to deliver this automation.
CodeSmart will provide a way for Court Clerks, Judges, or other Administrative staff
to modify the data in the documents. This can be done either live during a court-
room session, or pre- hearing during case preparations.
Once the case is closed, CodeSmart will facilitate subsequent updates to the JIS
system with the information contained in the final court documents associated with
any given hearing. We will then generate a PDF /TIFF /other document format to meet
the document storage requirements that may be required by Tukwila's document
storage provider or city attorneys.
Phase III:
Incorporate e- signature into digitally generated documents. Provide tight integration
with SCORE facilities for e- signatures, defendant document routing, and Tukwila
Court routing requirements.
CodeSmart will be delivering this in concert with SCORE's cooperation and
involvement with this project overall. There is a dependency on working with
SCORE's I.T. administrators in order to facilitate this functionality. CodeSmart's
system will have the ability to facilitate electronic signatures within the courtroom at
Tukwila as well. Depending on the type of hearing, the e- Document and e- Signature
components of the system will change routing rules of various case files according to
a set of predefined rules established by the design team.
Finally, we will ensure the development of documents download process for storage,
and archiving.
12/23/2014
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Statement of Work
Page 8
Statement of Work
12/23/2014
Extract signature data as: , (select export format) or Reset
Statement of Work
Page 9
25
Statement of Work
TECHNICAL INFORMATION FLOW
This diagram should help Tukwila to visualize the technical aspects of how the
Judgement and Sentence (as an example) template workflow will work behind -the-
scenes. This data -flow would repeat itself with small variations for the majority of all
of the e- Document templates that are to be created as a part of this project.
12/23/2014
26
Document Storage
:odeSmart
Solution
Servers 1. User navigates to the Document Selection screen
'fCheck if form already', 1 and selects a document to generate. (i.e. J & S)
2• exists in Storage
2, System retrieves the appropriate Document
Template for the user. (i.e. 1 & S)
3, User types in a Case # and system retrieves
CodeSmart appropriate data to pre -fill fields in the Data Capture
Document screen. (from ACC)
Template 4. System checks if a pre - existing AS form was
Database
already completed for this case # and is on- record.
4.a. System may warn the user if a AS document
for this Case # already exists.
Statement of Work
Page 10
Statement of Work
2.
CodeSma rt
Case Information
Database
12/23/2014
Judgment and Sentence
(Court room routing)
Judge or Clerk
Code5mart "Send" to Defense
Servers And Prosecution
3. 1. Judge and /or Clerk make the appropriate
modifications to the J &S form. They then route it to
the appropriate parties in the Court -Room who are
Defense and /or also logged into the court -room web system.
Prosecution
2. System retrieves the data updated by the Judge/
Clerk and sends out a notification to other users in
the Court -Room who identify as defense or
prosecution.
3. Defense and /or Prosecution receive pop -up
Windows in their web browser with final document
for review (and signature possibly ?)
Statement of Work
Page 11
27
Statement of Work
AOCAS
Mainfran
P
12/23/2014
Judgment and Sentence
(Save)
SAVE Oberation
)deSmart
Severs
2.
CodeSmart
Case Information
Database
4
Court User
Document Storage
Solution
1. User modifies data in the J &S form. User applies
signature to the document, and then saves it.
2. System retrieves the data and signature that user
provided from the database and merges it in with the
template to create a PDF or TIFF.
3. Data that is needed for AS is automatically sent.
4. Final PDF /TIFF is automatically sent to the Court's
Document Storage solution of choice.
Statement of Work
Page 12
Statement of Work
SUCCESS CRITERIA
Project Success Criteria is defined as delivery of a web application and services
enabling specific business capabilities, as follows:
• Scheduled events in ]IS can be maually sync'd by importing the data into the
Hearing Wizard.
• Scheduled events in Hearing Wizard are automatically added in JIS
• Scheduling of events within the Hearing Wizard allows creating events with
automatic inclusion of Defendant, Case Number, etc (previously manually added
data within Outlook)
• Selecting a hearing will allow you to click on a Case # and view all documents
currently associated with that Case.
• Document storage solution will be integrated into the case -file management
interface to seamlessly leverage Court's existing document storage capabilities.
• Document templates are defined and available within the Hearing Wizard system
via a drop -down menu when creating new documents.
• Document templates can be populated automatically with the data from the
various JIS screens by choosing "Insert Case # Information ".
• Pre - populated template data and manually entered data will be stored on the
server for future document template generation during a hearing.
• Customers will be able to make changes to the template with simple HTML
modifications.
• Documents can be routed between various parties during a courtroom hearing.
• Court clerks can organize and distribute documents and package them with non -
generated documents as part of a comprehensive case -file for any hearings that
are scheduled.
• Documents can be "saved" back to JIS to ensure data synchronization.
• Documents can be "saved" back to the Court's document storage solution of
choice.
• Document archives can be reviewed and searched.
• Documents can be electronically signed by attroneys and defendants within
SCORE.
• Documents can be electronically signed by Tukwila staff as needed.
12/23/2014
Statement of Work
Page 13
c
Statement of Work
Project success functionality can be described as the ability to:
System
• Display and maintain an up to date schedule of all cases by day /court room
• Display open /close cases throughout the proceeding
• Maintain a Court Forms library with ability to add /edit /remove forms
• Ability to attach forms to each case
• Ability to default /attach certain forms by case type
• Ability to dynamically modify form based on form field values
• Ability to extract case metadata from JIS and populate forms
• Ability to collect signatures from an input source
• Ability to lock /unlock a file
• Maintain an audit by user and action
• Ability to convert forms into PDF /Tiff images
• Ability to update JIS
• Ability to link each case to to JABS, and Laserfiche,
• Ability to purge all case data once the case is "closed"
Administration
• Add /edit / remove users
• Maintain backend /lookup tables (fees, judgments)
Clerk
• View court schedule
• Create case folder from schedule
• View forms library
• Add form(s) related to case
• Import forms related to case (from the shared location)
• Update forms
• Make forms viewable by others
Freeze /lock /unlock forms
• Convert forms to PDF /Tiff
• Close case
• Update JIS
Judge
• View court schedule
• View open cases
• View /edit case forms
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Statement of Work
Page 14
Statement of Work
• Freeze /lock /unlock forms
• Sign forms
Close case
Prosecutor
• View court schedule
• View open cases
• View /pick from forms library
• Add /submit form(s) related to case
• View /edit case forms
• Sign forms
Public defendant /Attorney
• View court schedule
• View open case /forms
• Submit forms
• Sign forms
Defendant
• View forms made available by Clerk
• Sign forms
SCORE Defendant
• View forms made available by Clerk
• Sign forms
RISKS
Project risks are characteristics, circumstances, or features of the project
environment that may have an adverse affect on the project or the quality of its
deliverables. Known risks identified with this project have been included below. A
plan will be put into place to minimize or eliminate the impact of each risk to the
project.
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31
Statement of Work
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32
Statement of Work
Page 16
CodeSmart will postpone
synchronization work on that
particular document - template and
work closely with AOC to resolve
the issue as quickly as possible.
2) 'There is no dependency
between these systems." Files
L
are downloaded by staff onto
a local file storage area.
3) Working with SCORE and
We will involve SCORE early on in
ensuring their availability
L this project utilizing our close
doesn't impede forward
existing contacts with their staff,
progress on this initiative
4) Funding cannot be provided in
i CodeSmart believes that Tukwila
away to ensure proper cash- i
will be able to provide reasonable
flow during the customization
funding based on the deliverable
phase of the project.
;phases identified in this
document. If Tukwila is unable to
L do so, CodeSmart should be
notified early on so as to avoid
delivery delays for other partner
courts. Scope must be managed
according to the budget and
funding made available.
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Page 16
Statement of Work
ASSUMPTIONS
CodeSmart assumes the following:
1. Tukwila will continue to work with CodeSmart to resolve any road - blocks
associated with the product.
2. CodeSmart will be providing the document storage integration per agreements
with Tukwila.
3. CodeSmart will continue to develop as much of the solution as possible on its
own servers so that enhancements, feature upgrades, and bug fixes can be
shared with all other customers of CodeSmart.
4. Tukwila staff are comfortable creating a Microsoft LIVE identity and associating it
with their work email addresses per the instructions provided separately by
CodeSmart Inc. (contact Eve. RacginsCa)codesmartinc.com for the existing
instructions on this)
5. The number of document templates created during the first phase will vary
depending on the complexity of the features required by the Court.
6. The court agrees to pay the maintenance fees of $3,000 per year ($250 per mo)
associated with maintaining the software and data - integrity standards imposed
on CodeSmart by the Administrative Office of the Courts (AOC) and Tukwila's
own standards. This fee will cover maintenance of all CodeSmart programs
including VRV integration, Parking Funcitonality Program, the Hearing Wizard,
AllianceOne Integration and the e- Document program. These standards are
outlined in the Service Level Agreement.
MASTER SERVICES AGREEMENT
This statement of work is subject to the terms stated in the Master Services
Agreement as signed by CodeSmart on [date] and City of Tukwila on [date]. Any
other terms and conditions to the contrary are null and void.
12/23/2014 Statement of Work Page 17
33
Statement of Work
Acceptance and authorization
IN WITNESS WHEREOF, the parties hereto each acting with proper authority have
executed this Statement of Work, under seal.
City of Tukwila
name
Title
Signature
Date
12/23/2014
34
CodeSmart Inc.
Chad W. Stoker
Full name
Founder & Chief Architect
Title
CG) �) *z--,
Signature
12/22/2014
Date
Statement of Work
Page 18
Statement of Work
. I D - I a
IMAGE 1 - Looking at Availability and Hearings:
Toney o "'�) May, 201.1
Cn
4Y Nseic 4Nelk
Sunday FA -day.. Tuesday WedaeWay
Thursday
....Friday.
Saturday
Ot
2 V
r5
.F 1'r
��77
_
1a
2
23 2"
-P -
�TArd- pladiryT i k
11..,F N A ryi[ I {'i
IMAGE 2 - Scheduling a Case by Case #:
Marne Inc.
i4ro� t.ori;r,un,�u
Notias
s r ✓� �P% a �� /f��P� Y' Pi � ,� "aP9 i�yJ � / f�1 �' t �cY{Irfi��Pli�
12/23/2014
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Page 19
35
Statement of Work
IMAGE 4 - Editi
hl-day
5W, lD— E,,do.t.
,,22,20±4
Crea?eRecurt in. Event
ng repeated Hearings (by day-of-week)
12/23/2014
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Statement of Work
Page 20
Statement of Work
Appendix B (Document Framework)
Reviewing Existing E-Forms:
POT
!"VE
12/23/2014 Statement of Work Page 21
rGYA
Statement of Work
Editing Existing or New E-Form:
Renton Municipal Court
1055 South Gratty lf'(q Grdl�j, Plea Forin
Rentou, 11"ashington 9805-
425-430-6550
keirloiz.11unicipal Court vs. 7T ST, CASE, Dcreiidattt ("tise.Numbers: 12345A RPD CT
1, My true itanie is TEST. CASE
2. My age is 0
3. 1 went through the grade,
4. 1 Have Been Informed and FuIty Understand that:
-yer and that it'l cannot afford to pay for i liwvet. one %s ill
be provided at no expense to tile.
b, I ani charged with,
1: Ill colulti,$) f1lone). the defendant collunitled the offense IL,Yaiiist,,iiiotliei family or hour ,eliold
ineruber as defined ill RCW 10.99.020,
, I'he elellielits ale "is "et 0111 ill the clialf.'rilL, docllllrellt as follow4 ,:
12/23/2014
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Statement of Work
•
Page 22
R("NNr or
Ca Ilse 4
Count
Crime Charged
Amended to
Dismissed
Ordinance
12345A
I
D%V'LS,RDDEC:
NO VALID OPER LICENSE
tC7 0.312.1C`
ASSAULT IN FQ
BREACH OF PEACE
9A-36,0-11.13V
RI'D CT
2
1: Ill colulti,$) f1lone). the defendant collunitled the offense IL,Yaiiist,,iiiotliei family or hour ,eliold
ineruber as defined ill RCW 10.99.020,
, I'he elellielits ale "is "et 0111 ill the clialf.'rilL, docllllrellt as follow4 ,:
12/23/2014
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•
Page 22
Statement of Work
Applying Signatures to E -Form:
Date: 1_:'_'''_714
Defoiclatn
I have read and chsctts4ec! tilt, stcnentent with tike cldendallt and belle%e that the def mdant f, Competent
and 6111,' mxlecstands the ;tatemertt.
Mendant ha4 stfned:
Name ('hnd W Stoker
WSB.A No, 2312.1
tMlli AttM
i'tolecator his si,ened
Name
t" Mimi
Deten,ehat��tzneti
The fot e;zoniu sttttcntent tzars Signed by the defendant iot o @ea court in flte ptreeaee of the itefieadatnt's lawyer
and the unclet signed jadge_ The defemlaw tt�setted that he of site had ptrevionsly rend the et¢tue stcnemettt
above and understood it tit full .- the defendant's lat+ et had pire�t'i rtsly reat3 tei !'tint or het the mire
Statement abot e auad that the defendant understood it in fill:. -' all itatetpreter had ptecionsly read to the
Reset
12/23/2014 Statement of Work Page 23
39
w
I'
� SMART
Master Services
1. Effective Date and Applicability. This Master Services Agreement ( "Agreement ") is effective January 1, 2013. Each quotation and /or
CODESMART INC. statement of work ( "SOW ") together with this Master Services Agreement is an offer ( "Offer ") by CodeSmart Inc.
( "CODESMART ") to City of Tukwila. ( "CUSTOMER ") to sell to CUSTOMER the professional services performed by CODESMART and to
enter into the agreement that the offer describes.
2. Acceptance. Each Offer shall be deemed accepted upon the terms and conditions of such Offer by CUSTOMER by written
acknowledgement or by the issuance to CODESMART of a purchase order or other acceptance document. Acceptance is expressly
limited to these terms and conditions. No purported acceptance of any Offer on terms and conditions which modify, supersede,
supplement or otherwise alter these terms and conditions, whether contained in CUSTOMER's purchase order or other acceptance
document, shall be binding upon CODESMART and such terms and conditions shall be deemed rejected and replaced by these terms
and conditions unless CUSTOMER's proffered terms or conditions are accepted and physically signed in writing by CODESMART.
Notwithstanding any contrary provision in CUSTOMER's purchase order or other acceptance document, commencement of work by
CODESMART shall not constitute acceptance of CUSTOMER'S terms and conditions.
3. Limited Warranty and Acceptance of Services. The Services will be performed by CODESMART in a manner consistent with good
practice in the computer services industry. All Service deliverables will be deemed accepted by CUSTOMER if not rejected in a
reasonably detailed writing within one hundred twenty (120) days of submission to CUSTOMER. In the event the Services are not in
conformance with this warranty and are rejected as specified above, CODESMART will supply commercially reasonable services to
correct or replace the work at no charge to the CUSTOMER.
4. Service Warranty Disclaimer. CODESMART MAKES NO WARRANTIES OF ANY KIND WITH REGARD TO THE Services (other than the
limited and exclusive warranty provided for Services under Section 3). CODESMART DISCLAIMS ALL OTHER REPRESENTATIONS
AND WARRANTIES, EXPRESS OR IMPLIED, AS TO THE Services, INCLUDING, WITHOUT LIMITATION, ANY WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
S. Intellectual Property for Services.
(a) Upon payment in full for all charges under this Agreement, CODESMART will grant CUSTOMER such rights, title, and
interest it may own to the software and documentation developed by CODESMART specifically for CUSTOMER under this
Agreement subject to the following limitation. CODESMART retains a world -wide, unlimited, perpetual and royalty free
right to (i) copy and use the software and documentation internally for any purpose; (ii) copy and distribute to third
parties software which performs a general utility function; and (iii) use for any purpose any concepts, ideas, or techniques
resulting from the development of the software and documentation by CODESMART.
(b) CODESMART grants to CUSTOMER all right, title, and interest in the software and documentation that is an enhancement
to or modification of existing software or documentation on all of the CUSTOMER's computer systems. This includes
things such as CUSTOMER's proprietary data - format and method of data transfer generally, but does not include
CODESMART's pre- existing and proprietary data - transfer technology with other 3rd - parties specifically.
(c) Any CODESMART software, equipment or consulting, programming, or management tools which may be furnished or
utilized by CODESMART in the performance of these services shall remain the property of CODESMART and shall be
immediately returned to CODESMART, upon its request or upon completion of the Services.
6. Service Work Assignments. CODESMART retains the right to assign such personnel, including subcontractors, as it deems
appropriate to the performance of Services under the Agreement.
7. CUSTOMER Coordination for Services. CUSTOMER will provide a primary point of contact and make available all technical matter,
data, information, operating supplies, and computer system(s), as reasonably required by CODESMART. CODESMART will assign a
primary contact person for the Services.
8. Price and Payment. Prices for specific services will be described in the applicable SOW, and will be exclusive of all applicable taxes,
duties, licenses, and tariffs levied upon the sale, purchase or delivery of the Services which remain the CUSTOMER's obligation.
Prices quoted are firm for thirty (30) days following the quote unless otherwise provided on the Offer. Except for COD accounts that
are due on delivery, payment is due thirty (30) days from the date of the invoice. All payments will be made in US currency. Out of
pocket expenses will be charged as incurred, if so provided in the SOW. Unless expressly provided to the contrary, items designated
by CODESMART as estimates are estimates only and are not binding commitments. CUSTOMER will pay interest in the amount of
one and one half percent (1.5%) per month, or the maximum allowed by law whichever is lower, on any outstanding balance owed.
9. Confidential Information. Written and oral information designated as confidential by either party whether before or after the
effective date of this Agreement shall be held in strict confidence and used only for purposes of this Agreement. Except as required
by law, no confidential information, shall be disclosed without the prior written consent of the party designating the information as
confidential. If either party is required to disclose any confidential information of the other party, the party so required shall notify
the other party immediately and shall cooperate in seeking a reasonable protective order. This section shall not apply to
information, which is (i) in the public domain, (ii) already known to the recipient, (iii) developed independently or (iv) received from
a third party without similar restriction and without breach of this or a similar agreement.
10. Export. CUSTOMER acknowledges that it is responsible for complying with (and agrees to comply with) all applicable export and re-
export control laws and regulations, including, without limitation, the Export Administration Regulations maintained by the United
States Department of Commerce. Specifically, CUSTOMER covenants that it shall not -- directly or indirectly -- sell, export (including
without limitation any deemed export as defined by applicable law), re- export, transfer, divert, or otherwise dispose of any Service
deliverable to any country (or national thereof) subject to antiterrorism controls, U.S. embargo, encryption technology controls, or
EN
Y
pF
wu E o -
to any other person, entity (or utilize any such person or entity in connection with the activities listed above), or destination
prohibited by the laws or regulations of the United States, without obtaining prior authorization from the competent government
authorities as required by those laws and regulations. CUSTOMER certifies, represents and warrants that no Service shall be used for
any military or defense purpose, including, without limitation, being used to design, develop, engineer, manufacture, produce,
assemble, test, repair, maintain, modify, operate, demilitarize, destroy, process, or use military or defense articles. Notwithstanding
any provision of IT services or designs by CODESMART, CUSTOMER acknowledges that it is not relying on CODESMART for any
advice or counseling on such export control requirements. CUSTOMER agrees to indemnify, to the fullest extent permitted by law,
CODESMART from and against any fines, penalties and reasonable attorney fees that may arise as a result of CUSTOMER's breach of
this Section.
11. Limitation of Liability. IN NO EVENT WILL EITHER PARTY's LIABILITY TO THE OTHER EXCEED THE PURCHASE PRICE PAID FOR THE
SERVICE THAT IS THE BASIS FOR THE PARTICULAR CLAIM, EXCEPT FOR LIABILITY ARISING FROM THE CLAIMS OF THIRD PARTIES.
IN ANY EVENT, NEITHER PARTY WILL BE LIABLE TO THE OTHER FOR ANY LOSS OF REVENUE, PROFIT, USE OF DATA, INTERRUPTION
OF BUSINESS OR FOR SPECIAL, INDIRECT, CONSEQUENTIAL, INCIDENTAL, EXEMPLARY OR PUNITIVE DAMAGES, HOWEVER CAUSED
AND REGARDLESS OF THE THEORY OF LIABILITY, ARISING OUT OF THE USE OF OR INABILITY TO USE THE PRODUCT OR THE
SERVICES, OR IN ANY WAY CONNECTED TO THIS AGREEMENT, EVEN IF THE OTHER PARTY HAS BEEN ADVISED OF SUCH DAMAGES.
THE FOREGOING LIMITATION OF LIABILITY WILL APPLY WHETHER ANY CLAIM IS BASED UPON PRINCIPLES OF CONTRACT,
WARRANTY, NEGLIGENCE, INFRINGEMENT OR OTHER TORT, BREACH OF ANY STATUTORY DUTY, CONTRIBUTION, OR
OTHERWISE; BUT WILL NOT APPLY TO ANY CLAIM BASED UPON PRINCIPLES OF INDEMNITY.
12. Cancellation of Order. This Agreement may be cancelled by CUSTOMER only upon written approval of CODESMART.
13. Additional Contractual Rights for Default. If CUSTOMER defaults in performance of any obligation under this Agreement, including
the payment of any amount due, CODESMART may, at its option, suspend performance, require prepayment, or terminate its
performance and collect payment for all Services provided up to the date of termination. If CODESMART defaults in performance of
any obligation under this Agreement, the CUSTOMER may, at its option, suspend future payments and terminate the remainder of
the contract with 60 -day notice to CODESMART.
14. Attorney Fees. In any action to enforce the terms of this Agreement, the prevailing party shall recover all reasonable expenses
including, without limitation, reasonable attorney fees and legal expenses.
15. Publication. Nothing contained in this Agreement shall be interpreted so as to prevent CODESMART from publicizing its business
relationship with CUSTOMER or the nature of the Services performed for CUSTOMER. Should CODESMART wish to publicize its
relationship with CUSTOMER, CCODESMART will seek permission from CUSTOMER prior to publication.
16. No Solicitation. Each party agrees not to solicit for employment or to employ any employee of the other party for a period of twelve
(12) months following the conclusion of the work performed under this Agreement.
17. Indemnification. CUSTOMER agrees to defend, at its expense, and to indemnify CODESMART against any award of damages and
costs based on the claim that any materials or documentation provided by CUSTOMER to CODESMART during this engagement
infringes a U.S. patent, copyright or other intellectual property right of any third party. CODESMART agrees to defend, at its
expense, and to indemnify CUSTOMER against any award of damages and costs based on the claim that any services or deliverables
provided by CODESMART to CUSTOMER during this engagement infringes a U.S. patent, copyright or other intellectual property right
of any third party, except to the extent caused by materials or documentation provided by CUSTOMER to CODESMART.
18. Governing Law. These Terms and Conditions will be construed in accordance with the laws of the State of Washington.
19. No Waiver. The failure of either party to insist upon strict performance of any of the provisions of the Terms and Conditions will not
be deemed a waiver of any breach or default. The remedies provided to CODESMART hereunder are not a waiver of the remedies of
CODESMART under applicable law.
20. Severability. If any provision of the Agreement is unenforceable as a matter of law, all other provisions will remain in effect.
21. Excusable Delay. CODESMART will not be liable for any delay or failure of performance whatsoever due to acts of God, earthquakes,
shortage of supplies, transportation difficulties, labor disputes, riots, war, fire, epidemics or other circumstances beyond
CODESMART's control.
22. Time for Bringing Claims. Any claim by a party against the other, arising from or in connection with the Agreement or any related
purchase order, cannot be filed, made or maintained unless filed within three years after CODESMART, has provided the Services in
question.
23. Entire Agreement. These terms and conditions along with the Offer constitute the entire agreement between the parties as to the
sale Services and supersede all prior or current written or oral statements, representations, negotiations, agreements and
understandings.
- Signature page follows-
41
c o'' a �"�,„�"
`
CodeSmart, Inc.
Authorized Signature
Name: Mark W. Meyer
Title: President
Date: 7/1/15
42
CUSTOMER - City of Tukwila
Authorized Signature
Name: Jim Haggerton
Title: Mayor
Date:
Authorized Signature
Name: Kimberly A. Walden
Title: Judge
Date:
City of Tukwila
• Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
September 9, 2015 — 5:30 p.m.; Hazelnut Conference Room
PRESENT
Councilmembers: Kathy Hougardy, Chair; De'Sean Quinn, Dennis Robertson (Absent: Joe Duffie)
Staff: Peggy McCarthy, Trish Kinlow, Laurel Humphrey
Guest: Eric Bernard, Kent Resident
CALL TO ORDER:
Chair Hougardy called the meeting to order at 5:30 p.m.
I. PRESENTATIONS No presentations.
II. BUSINESS AGENDA
A. Contract: CodeSmart for the Municipal Court
Staff is seeking Council approval of a contract with CodeSmart, Inc. in the amount of $50,000
for a software package that will allow Municipal Court to automate case scheduling, calendaring,
and forms. The project, called "Court Document and Case Integration System" (CHAD), will
create a case processing system to manage court hearing schedules, update Judicial
Information System (JIS) from a Hearings manager, automate forms and signature routing,
manage daily cases, and export JIS records. Tukwila will be joining Renton and SeaTac in the
implementation of this project. Although each City will maintain a separate contract with
CodeSmart, they are working together to ensure system consistency and integration.
Automation of these Court processes will create efficiencies and reduce errors and risk.
Funding for this software was approved in the 2015 -2016 Budget, and an ongoing maintenance
fee of $3,000 per year is available at current Budget levels. Councilmember Robertson asked
about cost savings, and Ms. Kinlow stated that without the plan for automation, anticipated
workload in the Court would necessitate the addition of an additional position. UNANIMOUS
APPROVAL. FORWARD TO SEPTEMBER 21, 2015 REGULAR CONSENT AGENDA.
III. MISCELLANEOUS
Staff reviewed the Committee work plan and noted changes, additions and deletions.
Committee Chair Hougardy invited Mr. Bernard to address the Committee. He stated that he
is interested in the City's ongoing effort to study the feasibility of annexing to the Kent Regional
Fire Authority and would urge Councilmembers to oppose doing so. The Committee suggested
Mr. Bernard direct those comments to the Steering Committee at this time.
Meeting adjourned at 6:45 p.m.
Next meeting: Tuesday, September 22, 2015 — 5:30 p.m. — Hazelnut Conference Room
Committee Chair Approval
Minutes by LH
43
Ell
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date Prep b M is review Council review
09/21/15 BG
ITEM INFORMATION
ITEM NO.
4.D.
45
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 09/21/15
AGENDA ITEM Ti,n..i3 CBD Sanitary Sewer Rehabilitat[on 1227 Andover Park East
Resolution declaring an Emergency
CATEGORY ❑ Discussion
Mtg Date
❑ Motion
Mtg Date
® Resolution
Mtg Date 09121119
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
[:]Other
Mtg Date
SPONSOR ❑ Council []Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PW
SPONSOR'S This resolution will declare an emergency that authorizes City staff to expedite the sewer
SUMMARY repair at 1227 Andover Park East. On August 19, 2015, while in the process of cleaning the
sewer in Andover Park East in preparation for the 2015/2016 CBD Sewer Rehabilitation
Project, the jet head and then the subsequent camera became lodged in the sewer main.
Council is being asked to approve the resolution declaring an emergency and authorize
immediate repairs to the damage sewer line.
REVII:WiD BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte
® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 09/15/15 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURI REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$35,000.00 Estimated $0.00 $0.00
Fund Source: 402 SEWER FUND (PAGE 71, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
09/21/15
MTG. DATE
ATTACHMENTS
09/21/15
Informational Memorandum dated 09/11/15 (revised 9/16/15, after UC)
Draft Resolution
Minutes from the Utilities Committee meeting of 09/15/15
45
m
City of Tukwila
Jim Haggerton, Mayor
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
BY: Mike Cusick, PE, Senior Program Manager
DATE: September 11, 2015 (revised 9/16/15, after UQ
SUBJECT: CBD Sanitary Sewer Rehabilitation
Project No. 91140203
Emergency Sewer Repair at 1227 Andover Park East
ISSUE
Approve Resolution declaring an emergency that authorizes City staff to expedite the repair at
1227 Andover Park East (APE).
BACKGROUND
City staff was in the process of cleaning the sanitary sewer in Andover Park E in preparation
for the 2015/2016 CBD Sanitary Sewer Rehabilitation Project. The jet head used for
cleaning became obstructed and medium to large gravel debris was found within the sewer
system, which indicated a possible break in the sewer main. The City contracted with Bravo
Environmental (Bravo) to video the sewer line. During the videoing, Bravo's camera became
lodged in a hole in the bottom of the pipe and could not be removed. It was determined that
it was necessary to excavate the sewer main in order to remove the camera and determine
the extent of the damage to the sewer main as an emergency situation.
DISCUSSION
Approve the Resolution which declares an emergency and authorizes immediate repairs to
the damaged sanitary sewer line by a construction contract exempt from competitive
bidding.
FISCAL IMPACT
The repair work being completed by R. L. Alia Company is being performed under force
account to track all actual costs. This work will be paid for using 2015/2016 CBD Sanitary
Sewer Rehabilitation Project funds.
The current estimate of costs is $32,000 plus sales tax, for a total estimate of $35,000.
RECOMMENDATION
Council is being asked to approve the Resolution declaring an emergency for the
Emergency Sewer Repair at 1227 Andover Park East and consider this item at the on the
Consent Agenda at the September 21, 2015 Regular meeting.
Attachment: Draft Resolution
W: \PW Eng \PROJECTS\A- SW Projects \CBD Sewer Rehabilitation (91140203) \Info Memo SS Repair at 1227 APE Resolution -sb gl 09- 16- 15.docx
47
KIM
;
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, DECLARING AN EMERGENCY
IN RESPONSE TO DAMAGES TO PUBLIC PROPERTY DUE
TO A COLLAPSED SANITARY SEWER.
WHEREAS, it has been determined that a sanitary sewer has collapsed in the 1200
block of Andover Park East; and
WHEREAS, the break has resulted in damage to the sanitary sewer and the break
poses a significant risk to existing, gas lines, storm drains and water utilities; and
WHEREAS, the repairs to the sanitary sewer are required immediately; and
WHEREAS, RCW 39.04.280 provides for emergency declarations and competitive
bidding exemptions; and
WHEREAS, the Mayor of Tukwila declared an emergency on August 19, 2015, in
order to allow City forces to respond with appropriate resources to restore damages
and prevent further impacts to public and private property; and
WHEREAS, the City Council wishes to provide their support and endorsement of
the Mayor in his action to declare an emergency and for the City's efforts to respond to
the emergency;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The City Council supports the Mayor in his declaration of emergency and
authorizes the execution of contracts or agreements due to damages and the need for
protective actions brought about by a failed sanitary sewer, and hereby authorizes City
forces to respond in the most effective and expedient manner, without regard for the
procedures and formalities that would otherwise govern the assignment of duties,
procurement of materials, and contracting of services. This situation is an emergency
as defined in RCW 39.04.280(3).
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i •
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 12015.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:_
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
W: \Word Processing \Resolutions \Emergency— Sanitary sewer on APE 9 -8 -15
MC:mrh
50
Page 2 of 2
City Of Tukwila
• Utilities Committee
UTILITIES COMMITTEE
Meeting Minutes
September 15 2015 — 5:30 p.m. — Foster Conference Room, 6300 Building
PRESENT
Councilmembers: Dennis Robertson, Chair; Verna Seal, De'Sean Quinn
Staff: Bob Giberson, Robin Tischmak, Brandon Miles, Mike Cusick, Pat Brodin, Gail
Labanara, Nandina Cengic, Laurel Humphrey
Guests: Amela Babic and Jesenko Spahic, Residents
CALL TO ORDER: Chair Robertson called the meeting to order at 5:30 p.m
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Plastic Bag Bans across Washington State
Ms. Cengic provided an informational overview of the plastic bag bans that have been
implemented to date in 11 Washington cities. Many cities locally, nationally and globally are
responding to the environmental impacts of single -use plastic bags by banning their use and
encouraging shoppers to bring their own re- usable bags. The legislation enacted by the cities in
Washington is very similar, and samples from Port Townsend and Thurston County were
distributed to the Committee. Committee members discussed the concept, wondering specifically
about the reaction from the business community considering Tukwila's large retail population.
Economic Development staff offered to informally poll a few business contacts and report back
to the Committee at a future date. The Committee also requested a current environmental impact
study. INFORMATION ONLY.
B. Resolution: Central Business District Sanitary Sewer Rehabilitation declarina Emeraencv Repair
Staff is requesting Council approval of a resolution that would declare an emergency that
authorizes expedited repair at 1227 Andover Park East. During preparation for the 2015 -
2016 Central Business District Sanitary Sewer Rehabilitation Project, gravel debris revealed
a possible break in the sewer main. Bravo Environmental was contracted to video the line
and while doing so their camera became lodged in the pipe. R.L. Alia was hired to perform
emergency excavation to remove the camera, and will continue performing repair of the pipe.
UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 21, 2015 REGULAR CONSENT
AGENDA.
C. Grant Application: Allentown Phase III Sewer Rehabilitation
Staff is seeking Committee approval of an application to the King County Waterworks 2015
Grant Program for funding for the Allentown Phase III — Sewer Rehabilitation. The project
would provide an engineering predesign report for providing sanitary sewers to the
neighborhood. All of the approximately 50 occupied tax parcels are dependent on septic
tanks. The City has contracted with PACE Engineers to complete the grant application, and
funds for this assistance are available from the 2015 Annual Sewer Repair budget.
UNANIMOUS APPROVAL.
51
52
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date Prepared b h Ma r s review Councdl review
09/21/15 BG
ol
ITEM INFORMATION
ITEMNO.
CNO
53
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 09/21/15
AGENDA ITEM TTr1.E Resolution for Sole -Souce Purchase of
Sensus Water Meters & Rugid Pump Controllers
CATEGORY ❑ Discussion
Mtg Date
❑ Motion
Mtg Date
❑ Resolution
Mtg Date 09121115
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
[:]Other
Mt
t Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&'R ❑ Police ❑ PW
SPONSOR'S This resolution will authorize the continuation of sole- source purchases of Sensus water
SUMMARY meters that the City has used for the last 30+ years and that are consistent with the City's
Automated Meter Read technology and Eden's water billing system. This Sole- Source
Resolution also authorizes the use of the Rugid pump station control systems for the City's
15 lift stations and water reservoir tank. Council is being asked to approve the Sole- Source
Resolution for Sensus water meters and the Rugid Pump Controllers.
REVIEWED BY ❑ COW Mtg. ❑ CA &P Crate ❑ F &S Cmte ❑ Transportation Cmte
® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 09/15/15 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works Department
COMMI-I "TEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source: WATER 401
Comments: 401 Fund has $58,500 budgeted in Supplies & $42,000 in Large Water Meters
MTG. DATE
RECORD OF COUNCIL ACTION
09/21/15
MTG. DATE
ATTACHMENTS
09/21/15
Informational Memorandum dated 09/11/15 (revised 9/16/15, after UC)
Draft Sole Source Resolution
Minutes from the Utilities Committee meeting of 09/15/15
53
54
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
BY: Pat Brodin, Operations Manager
DATE: September 11, 2015 (Revised 9116/IS.- after UC)
SUBJECT: Resolution for Sole- Source Purchase of Sensus Water Meters
and Rugid Pump Controllers
ISSUE
Approve Resolution for the sole- source purchase of Sensus water meters and Rugid pump station
control systems in accordance with RCW 39.04.280(1)(a).
BACKGROUND
The City has used Sensus meters for all water customers over the last 30+ years. Additionally the
Automatic Meter Read (AMR) technology was added and is consistent with Sensus meters and the
City's Eden billing system. It is important that this sole source platform for the Sensus water meters
be maintained for a uniform parts and tool inventory and non - interruptible customer billing. Another
important aspect in daily operations is a water meter replacement program as a result of new
regulations in the Safe Drinking Water Act. The new regulations require that all bronze meters
contain no more than .25% lead and we are gradually replacing those water meters. Ferguson
Waterworks is the regional vendor for Sensus Meters.
The City currently has 10 sewer lift stations, 5 storm lift stations, 1 two -MG reservoir tank and
pump station, and 4 wholesale water supply taps. Starting in 1995, Public Works converted all
alarm functions, pump control logic, spread spectrum radio communication, and data logging
functions to one specific type of panel through Rugid Computer for operational consistency at all lift
stations. These configurations were built and supported by Calvert Technical Services, Inc.
ANALYSIS
The City's water meters and pump control panels are limited to a sole- source for compatibility with
the existing system. This Resolution will authorize the Public Works Department to purchase
equipment from Rugid and Sensus to match current needs and maintain operational consistency in
accordance with the waiver authorization denoted under RCW 39.04.280(1)(a).
Currently the Water Fund has $58,500 budgeted in Repairs and Maintenance Supplies and
$42,000 budgeted for replacement of large water meters. The budget for these two line items was
increased in 2015 for the new regulations that require no more than .25% lead.
RECOMMENDATION
Council is being asked to approve the Resolution for sole- source purchasing of Sensus water
meters and Rugid pump station control systems and consider this item on the Consent Agenda at
September 21, 2015 Regular meeting.
Attachment: Draft Sole Source Resolution
WAShared Copy Only \Pat \Info Memo Meter and Pump Control Sole Source - sb gl.docx
55
56
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUKWILA, WASHINGTON, WAIVING THE
BIDDING REQUIREMENTS AND AUTHORIZING
SOLE - SOURCE PURCHASE OF THE RUGID PUMP
CONTROL SYSTEM PANELS AND SENSUS WATER
METERS WITH AUTOMATIC METER READING.
WHEREAS, RCW 39.04.280(1)(a) provides for exemption from competitive bidding
requirements when purchases are clearly and legitimately limited to a single source of
supply; and
WHEREAS, the City's water, sewer, and surface water utility systems are equipped
with matching equipment and control systems for consistent operational uniformity; and
WHEREAS, the City currently has 10 sewer lift stations, 5 storm lift stations, 1 two -
MG reservoir tank and pump station, and 4 wholesale water supply taps; and
WHEREAS, the City's existing control system consists of pumping control panels
manufactured by Rugid Computer; and
WHEREAS, the City uses Sensus water meters with automatic meter reading
capability compatible with the City's Eden utility billing system;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. It has been determined that the City's water meters and sewer pump
control panels are limited to a sole source. The competitive bidding requirements for
the City's purchase of pumping control panels and water meters are hereby waived in
order to ensure compatibility with the existing system.
Section 2. The Public Works Department is authorized to purchase equipment
from Rugid Computer and Sensus for the City's water, sewer and surface water utility
systems to match current needs and maintain operational consistency in accordance
with the waiver authorization denoted under RCW 39.04.280(2)(x)
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57
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of 12015.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President
rAV -1
Filed with the City Clerk:_
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
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i
Utilities Committee Minutes September 15, 2015 - Pape 2
D. Resolution: Sole- Source Purchase of Sensus Water Meters and Rugid Pump Controllers
Staff is seeking Council approval of a resolution that would allow for the sole- source
purchase of Sensus water meters and Rugid pump station control systems. Sensus meters
are used for all water customers and the technology is compatible with the City's billing
software. The City is limited to a sole- source for water meters and sewer pump control panels
for operational consistency and system compatibility. The Committee requested information
about the estimated annual budget, and staff will include that in the information that is
provided to the full Council. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 21,
2015 REGULAR CONSENT AGENDA.
III. MISCELLANEOUS
• Committee Chair Robertson mentioned that Councilmembers have been hearing from
residents in the Loop with concerns about possible future sewer service from Valley View
Sewer. The Committee requested that an update on the issue be provided to the Committee
of the Whole by Valley View Sewer District.
Meeting adjourned at 6:00 p.m.
Next meeting: Tuesday, September 29, 2015 - 5:30 p.m. - Foster Conference Room
Committee Chair Approval
Minutes by LH, Reviewed by GL
W
M-8
Co uNcm AGENDA SYNOPSIS
---------------------------- - - - - -- Initial,
Meefin
,g Dale
Prepared by
Mayor's review
Council review
09/21/15
LH
❑ Resolution
Mt ,g Date
V--\
FIB&Award
Mt g Date
[:1 Publi,-.Heafiq
M1
,g Dale
F-1 Other
Mig Date
SPONSOR Z Council ❑ Mayor 0.1-TR ❑ DCD ❑ Finance [:].Fire ❑ IT ❑ P&R [:] Police ❑ PW
SPONSOR'S Council President Kruller would like to update the Council on the September 9 Sound Cities
SUMMARY Association Public Issues Committee, including the King County Bridges and Roads Task
Force, King County Enhanced 911 (E911) Oversight, and a 9/23 Transit Oriented
Development workshop.
REVIEWED BY ❑ cow mtg. F-1 CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN. Council President
COMMI'l-ri"'E,
COST IMPACT FUND SOURCE
EXPENDITURE; Rr?QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments.-
MTG. DATE
RECORD OF COUNCIL ACTION
ITEM INFORMATION
ITEM NO.
5.A.
61
IS'rAi;iz SPONSOR: LAUREL HUMPHREY
� ORIG INA], AGENDADATE: 9/21/15
AGENDA NDA ITI-,'.m Trrix,1 Discussion on Sound Cities Association (SCA) Public Issues Committee (PIC) Items
CAT] ;GORY Z Dis6iission
Mt
,g Date 09121119
❑ Motion
Mt
,g Date
❑ Resolution
Mt ,g Date
❑ Ordinance
Mtg Date
FIB&Award
Mt g Date
[:1 Publi,-.Heafiq
M1
,g Dale
F-1 Other
Mig Date
SPONSOR Z Council ❑ Mayor 0.1-TR ❑ DCD ❑ Finance [:].Fire ❑ IT ❑ P&R [:] Police ❑ PW
SPONSOR'S Council President Kruller would like to update the Council on the September 9 Sound Cities
SUMMARY Association Public Issues Committee, including the King County Bridges and Roads Task
Force, King County Enhanced 911 (E911) Oversight, and a 9/23 Transit Oriented
Development workshop.
REVIEWED BY ❑ cow mtg. F-1 CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN. Council President
COMMI'l-ri"'E,
COST IMPACT FUND SOURCE
EXPENDITURE; Rr?QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments.-
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
61
W
COUNCIL AGENDA SYNOPSIS
nifials
Meeting Date Prepared by Mayor's review Council revien,
09/21/15 LB C'_
.'001
ITEM INFORMATION
ITEM NO.
5.B.
63
ISTAFF SPONSOR: NoRA GIERLOFF
I ORIGINAL AGENDA DATE: 7/27/15
AGENDA I'rj. m TjTj..j.,1' Discussion on 2015 Comprehensive Plan Amendments Relating to Single-Family
Neighborhoods
CATEX3ORY Z Discussion
Mig Date 9121119
❑Motion
Mt g Date
❑ Resolution
Mt g Date
0 Ordinance
Mt D ile
0 Bid Award
Mt
,g Date
0 Pub&- Hea ,-in ,g
MtS Date
[:1 ther
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ .HR Z DCD [].Finance ❑ Eire ❑ IT ❑ P&R ❑ Police ❑ PW'
SPONSOR'S The City is completing its phased periodic review and update of its Comprehensive Plan as
SUMMARY required by the Washington Growth Management Act. The Council reviewed the Planning
Commission recommended elements to be considered in 2015: Tukwila International
Boulevard District, Housing, Residential Neighborhoods, Vision, Introduction, Map Legend,
and Glossary. The Council will continue review of the elements relating to single-family
neighborhoods.
Ri,"vii?W1,"D BY ❑ cow mtg. F-1 CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN. Department of Community Development
COMMI'I'IEE No Committee Review
COST IMPACT / FUND SOURCE
Exi)j3NDI'I'Ulzt?RL,,QUiltEI) AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
7/27/15
Forward to work sessions and public hearing
8/10/15
Forward to next Committee of the Whole Meeting
8/24/15
Forward to Regular Meeting for adoption
9/14/15
Forward to next Regular Meeting for continued discussion
MTG.DATEI
ATTACHMENTS
9/21/14
Draft Comprehensive Plan materials, updated based on 8/24/15 C.O.W. discussion
Please bring your Comprehensive Plan binders and materials
63
m
Current & Proposed Comprehensive Plan Policies — Single- Family Lot Size & Housing Types
A main goal of the draft updated Comprehensive Plan policies is to preserve and enhance the existing development
patterns and character of single - family neighborhoods while allowing more flexibility in future development, if so
desired by residents and property owners, and Council.
Overall, the current Comprehensive Plan, adopted in 1995, and the updated policy language share key features:
• Prevailing lot size in single - family neighborhoods – Low Density Residential (LDR) – is a 6,500 square ft minimum.
• A maximum of two units per lot, if development criteria are met.
• Zoning code updates are a legislative process with robust public input and outreach and ultimate action decided
by Council.
• A clear directive to preserve and enhance stable neighborhoods:
Policy 7.1.1 – Maintain a comprehensive land use map that supports the preservation and enhancement of
single-family and stable multi family neighborhoods, eliminates incompatible land uses, and clearly
establishes applicable development requirements through recognizable boundaries.
Note: Language in draft updated Housing and Residential Neighborhoods elements noted with
Current Comp Plan & Zoning Code
LOT SIZE
Policy 3.1.2 – Establish 6.7 dwelling units per acre
(6,500 square foot lots) as a maximum for single - family
neighborhoods
HOUSING IVERSITY
Policy 3.2.7 – Encourage a full range of housing
opportunities for all population segments by actions
including but not limited to revising the Tukwila
development codes as appropriate to provide a range of
housing types
Implementation Strategies:
• Allow an attached accessory dwelling unit if
meets development criteria
• Allow limited demonstration projects such as
clustered cottage housing
Zoning Code
Attached accessory dwelling units allowed in all
residential zones (LDR, MDR, HDR). Criteria are in place
to ensure form (look and feel) of ADUs are compatible
with the neighborhood.
Updated Comp Plan
LOT SIZE
Policy 3.1.2 – Explore adopting smaller lot sizes in
neighborhoods where the historical lot pattern is
smaller than the established 6.7 dwelling units per acre
(6,500 square foot lots) – Housing Element, page 4
Implementation Strategies:
• Meet with residents and property owners to
receive input to help establish desired lot area
minimums – Housing Element, page 4
• Prevailing lot size (6,500 sf minimum) to remain
with option for smaller lots if desired by Council
– Housing Element, page 4
HOUSING IVERSITY
Policy 3.2.1– Provide zoning that allows a variety of
housing throughout the City to allow for diverse,
equitable neighborhoods – Housing Element, page 5
Implementation Strategies:
• Explore allowing attached and detached
accessory dwelling units, a duplex, or a two -unit
condominium /townhome in single family zones
NOTE: This would allow no more than two units
per lot. Current zoning code allows two units
per lot (main home and attached ADU)—
Housing Element, page 6
8/26/2015
W: \Long Range Projects \2014 CompPlanUpdate \CITY COUNCIL \TIB Housing NH July August 2015 \Current v Proposed SF Policies.docx
65
Updated Comp Plan, cont'd
• Using lessons learned, reinstate the
demonstration projects for cottage housing —
Housing Element, page 6
LOT SIZE
Goal 7.5 — Neighborhood Development: Tukwila's
residential neighborhoods have a high - quality,
pedestrian character with a variety of housing options
for residents in all stages of life. — Residential
Neighborhoods Element, page 10
Implementation Strategies:
• Explore code revisions to maintain standard lot
size of 6,500 square feet but allow smaller lot
areas subject to design standards — Residential
Neighborhoods Element, page 12
8/26/2015
W: \Long Range Projects \2014 CompPlanUpdate \CITY COUNCIL \TIB Housing NH July August 2015 \Current v Proposed SF Policies.docx
• •
HOUSING
i U A: I ell W 1 [91 W> Y 9 I I n g 1► I I71► 0 9.1 RIM : M i 11�:
• Estimates of current and future housing needs.
• Policies to preserve and improve the existing housing stock;
that meets the community's needs; and develop thriving, ec
• Strategies to encourage housing that is affordable to
and projected residents in our community.
PURPOSE
This Housing Element describes how Tul
2031. Projected housing needs were det
County, as required by state law. The im
development of the City's 2012 trace is
outreach efforts of the 2015 Comprehen:
detailed analysis of Tukwila's housing ne
ge new housing
ieighborhoods.
me levels and for all current
's housing needs will be satisfied through
ned by a joint committee of cities and the
ince of these needs were highlighted in the
and guided by the Community Conversations
Ilan update. This element is based on a
:ontained in the ;flousin Back °ound lie oAL
Tukwila will continue to grow over the next twenty years, projected to accommodate an
additional 4,800 households and 15,500 new jobs by 2031. By 2035, Tukwila is projected
to accommodate an additional 768 households and 2,480 new jobs, for a total of 5,568 new
households and 17,980 new jobs over the next twenty years. Tukwila's zoning can
accommodate this projected growth as the City has capacity for over 6,000 new housing
units. The goals and policies presented here identify the steps the City of Tukwila can take
in response to the housing issues found within our community. These steps are necessary
to plan for growth that will ensure the sustainability and vitality of the existing housing
stock, to reduce barriers that prevent low and moderate income households from living
near their work or transit, and to preserve housing that is affordably priced for all
households, including low- income households. Tukwila's growth and future must include
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polices that create thriving, equitable neighborhoods and homes where all people have the
opportunity to live in a safe, healthy, affordable home in the city of opportunity and the
community of choice.
ISSUES
In developing the goals and policies for this Housing Element, the following issues were
identified for Tukwila:
Housing Affordability
While Tukwila continues to have affordable units for those at 50 -80% of area median
income (AMI), more and more households are struggling to meet their housing costs.
Community poverty has tripled in Tukwila over the past ten years as evidenced in Census
figures and 1"ukwlla. School District demographics (see the Housing Background Report for
more information). Almost half of City residents are burdened by housing costs, paying
more than 30% of their income for housing. In particular, households who make 30% or
less of the AMI face the greatest struggle to find affordable housing.
The majority of Tukwila's affordable housing is 'naturally occurring', meaning that factors
such as location and age of the home result in below regional average costs. Because future
housing development will likely include redevelopment of existing affordable housing and
the development of new higher cost housing in the Urban Center, efforts to address the
lack of affordable housing for residents earning less than 30% AMI, will most likely require
subsidized housing through partnerships with non - profit housing groups and other
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•:
housing stakeholders. Relying on market forces to provide affordable housing for very -low
income residents will not provide an adequate quantity, as defined by King County
affordable housing targets, of quality affordable housing.
S I D Ea BAR: Countywide Affordability Targets
Housing Condition
Most existing single - family homes in Tukwila were con:
majority of multi - family homes were constructed betw(
stock typically requires more money for maintenance, x
who are already burdened by other economic stressors
their income for housing. Condition is also linked to affc
affordable housing (housing with market prices
policies or accompanying subsidies) is often a r(
housing conditions, smaller home size, and olde
Home
re 1970 and the
en the 1960s-1980s. Aging housing
rhich can be difficult for residents
such as paying more than 30% of
rdability. Naturally occurring
meet affordability metrics without
of deteriorating and substandard
housing stock.
Having a range of housing types to choose from encourages home ownership. This in turn
supports longer term residency and neighborhood stability. Based on 2010 US Census data
home Ownership is relatively low among Tukwila residents, and is decreasing. While less
than half of the housing units in Tukwila are apartments, almost 60% of housing units in
the City are renter - occupied. The majority of the City's housing stock consists of older 2
bedroom single- family homes and apartments in large multi - family developments. This
range of housing options does not accommodate residents in all stages of life, including
young adults, multigenerational families, older adults hoping to "age in place ", and older
adults looking to downsize.
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GOALS AND POLICIES
The following goals and policies guide Tukwila's approach to meeting the challenge of
revitalizing residential neighborhoods and encouraging new housing development while
maintaining affordable housing and meeting the needs of low- income and special -needs
households.
Goal 3.1 The City of Tukwila provides the City's fair share of regional housing.
Policies
3.1.1 Provide sufficient zoned housing potential to accommodate future single- and
multi - family households to meet the regional growth target of 4,800 new
housing units by 2 03 1.
3.1.2 Explore adopting smaller lot sizes, especially in neighborhoods where the
historical lot pattern is smaller than the established 6.7 dwelling units per
acre (6,500 square foot lots).
Implementation Strategies
rith residents and property owners at the neighborhood level to
input to help establish desired lot area minimums for the
ual neighborhoods.
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Goal 3.2
Policies
3.2.1
■ Following the public input process, consider flexible zoning standards to
allow prevailing lot size to remain and smaller lot sizes to be allowed as
decided by Council decision. Establish parameters for design
characteristics such as height, lot coverage, home design features, and
setbacks.
The City of Tukwila has safe, healthy, affordable homes for all residents
in Tukwila.
Provide zoning that allows a variety of housing
for diverse, equitable neighborhoods.
3.2.2 Encourage a full range of housing opport
including very -low income households ez
actions including, but not limited to, revis
development codes as appropriate, to en
to be built.
3.2.3 Provide sufficient appropriate
government- assisted housing,
housing, multi- family housing,
subject to conditions that appr
neighborhoods.
City to allow
ties for all population segments,
ing less than 30% AMI, through
the Tukwila's zoning map and
le a wide variety of housing types
ning for housing of all types, including
using for low- income families, manufactured
d group homes and foster care facilities,
riately integrate them into existing
3.2.4 Work with the owners and managers of Tukwila's new and existing
permanent or long -term low- income housing to maximize desirability, long-
term affordability, and connection with the community.
3.2.5 Develop affordable housing preservation programs and strategies, including
prevention of the displacement of low- income households in areas of
3.2.6 Strive to make alternative and affordable housing options available for
residents currently living in substandard housing, such as pre -HUD code
mobile homes.
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3.2.7 Support the acquisition of housing developments by private and public
affordable housing groups by acting as a facilitator between affordable
housing groups and property owners to aid in the preservation of affordable
housing.
Implementation Strategies
• Explore allowing an attached or detached accessory dwelling unit, a
duplex, or a two -unit condominium /townhouse in the Low Density
Residential zone on all lots that meet the minimum lot area when various
appearance and performance criteria related to impacts on adjacent
properties are satisfied.
• Promote mixed -use developments: with ground -level commercial space
and residences at and above the street level in specified areas.
• Using lessons learned, reinstate the limited demonstration projects for
clustered or cottage housing and allow limited demonstration projects for
innovative housing types not currently supported in the code.
• Explore increasing density in areas supported by transit to enhance
transit - oriented development, and /or in proximity to high - employment
areas.
■ Identify sp
-owned land for affordable housing
acquiring property to land bank for affordable housing.
■ Develop specific statements regarding location, type, and characteristics
of desired housing affordable to a variety of incomes to present to local
for - profit and non - profit developers.
Include supportive services, including but not limited to, employment
training and /or other economic development services, in affordable
housing programs.
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■ Partner with non - profit organizations and for - profit developers to
acquire, rehabilitate, construct, preserve, and maintain permanent
affordable housing and support services.
■ Explore and develop incentive zoning, a housing trust fund, density
bonuses, parking exemptions, deferred or reduced payment of impact
fees, multi - family tax exemptions and /or other tools to develop or
maintain affordable housing that meets the needs of the community,
specifically units sized and priced for low and very -low income residents.
■ Participate at the regional level, by supporting a South King County
Housing & Neighborhood Planner position to work collaboratively with
the Planning, Code Enforcement, and Human Services divisions. This
position would aid in the achievement of identified housing needs.
Responsibilities could include: pursuing and overseeing grant
opportunities, developing relationships with for- profit and non - profit
stakeholders for city and regional affordable housing development,
increasing representation in regional efforts to fund affordable housing,
supporting land use and rental housing programs to improve the
condition of affordable housing for Tukwila's residents, and exploring
establishing a neighborhood co
Goal 3.3 The City of
and organi
preserve and
Policies
3.3.1 Support the e
Development
support need
a su
n program.
nd collaborates with other jurisdictions
assess housing needs, coordinate funding, and
iffordable housing opportunities.
distribution of regional funds, such as Community
ants and other federal, state, and county funding, to
affordable housing.
3.3.2 In a "State of Housing" report periodically review regional low- income
housing goals to evaluate the City's compliance with regional standards and to
ensure that the City's affordable housing units are being preserved and
maintained. Adjust policies as needed if affordable housing goals are not
being met.
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3.3.3 Continue supporting very-low, low and moderate income housing, as defined
by King County income levels, to address the countywide need by supporting
regional affordable housing development and preservation efforts.
Implementation Strategies
■ Partner with other jurisdictions to support regional funding for
affordable housing that serves homeless individuals and families, and
those earning less than 30% of the area median income.
■ Engage with non-profit developers and King County to pursue Federal
and philanthropic funds for affordable housing.
■ Enhance and encourage effective partnerships between land use planners
and human service planners.
■ Foster relationships with owners of privately-owned multi-family
housing to encourage their participation in voucher programs and
partner with them to preserve and enhance safe, healthy, and affordable
housing options.
■ Support and encourage legisla
that promotes affordable hous
Goal 3.4 The City of Tukwila has
stock in support of enh;
Policies
I state, and federal level
d and continually improving housing
neighborhood quality.
3.4.1 Continue to improve the condition of rental housing through administration
of the rental licensing program.
3.4.2 Continue to support the maintenance, weatherization, rehabilitation, and
long-term preservation or replacement of existing housing for low and
moderate income residents.
S I D E B.A R: Rental Housing Inspection Prograin
Tire Renta.l.liousing.Inspection.Progra.ni, implemented in 2011, requires all rental unit
owner's to obtain an annual residential rental business license and complete an inspection
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every 4 years. Rental units must meet code standards, and violations must be addressed
within 30 days. The program seeks to improve substandard and unsanitary residential
buildings that do not meet state and local housing and technical codes.
The end of 2014 nia.ri(ed the end of the first four-year cycle of inspections, meaning that
inspections were completed for rentals in each quadrant of the City. .A total of 3,641
inspections were conducted during this period, '148 of which failed and were brought into
compliance to pass a. subsequent inspection.
Implementation Strategies
■ Enforce the International Property M
■ Advocate for rehabilitation and
■ Continue the Residential Rental
■ Explore adoption and enforcement
Standard.
■ Explore partnerships with n
upgrade of poorly maintain(
■ Support the education of ter
make to improve the health
■ hctucate property owne
improve their rental ho
Code.
on programs for rental units.
pection Program.
ational Healthy Housing
the purchase and
about cost-efficient choices they can
sir housing.
available resources they can access to
ng a Housing Trust Fund to assist low-income
iect to sewer.
Goal 3.5 The City of Tukwila includes a full range of housing for persons in all
stages of life and for all members of our community.
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Policies
3.5.1
3.5.2
3.5.3
Adapt housing design standards to address the needs of all populations.
Assist in providing residents of the community with the human services,
economic development, and transportation needed to increase access to
housing options.
Continue to develop relationships with populations that have been
historically underserved and continue to support investment to better serve
their needs.
Implementation S
■ Co
pr
to support the Community Connector/ Community Liaison
rations and meaningful dialogue with organizations that
!rse and historically underserved populations.
;oordinate City planning and programming among
as related to housing options and access.
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Goal 3.6 Increase long -term residency in the City.
Policies
3.6.1 Encourage long -term residency by improving neighborhood quality, health,
and safety.
3.6.2 Encourage long -term residency by providing a range of home ownership
options for persons in all stages of life.
3.6.3 Support neighborhood associations and groups that actively work to improve
neighborhood quality and strengthen sense of community within the
neighborhood.
3.6.4 Continue and expand partnerships with the school districts serving Tukwila
students, in support of programs that seek to improve school performance
and student success.
SIDEB.ARe Family y Sized Housing
range of incomes
Implementation Strategies
and help market private and public assistance and education
for first time homebuyers.
■ Design guidelines.
■ Development regulations.
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■ Develop small neighborhood grants for clean -up and community -
building events.
■ Explore creating and supporting a neighborhood liaison program to help
develop neighborhood associations.
■ Develop relationships with existing homeowner and neighborhood
associations.
■ Include shared public spaces in new public
that allow neighborhoods gatherings.
■ Develop a program that allows street clos
■ Develop a neighborhood block party
encourage neighborhood interaction
■ Work with school districts servi`r
positive image and reputation of
programs.
Related Information
eighborhoods
Comm
nts to promote a
Is and educational
Washington State Housing Needs Assessment
http: / /www.commerce.wagov/ commissions/ AffordableHousingAdvisoryBoard /Affordabl
e- Ho using- Needs- Study /Pages /default.aspx
VISION 2040
http: / /www.psrc.org/ growth /vison2040 /pub /vision2040- document/
King County Countywide Planning Policies
http: / /www.kingcounty.gov /property /permits /codes /growth /GM PC /CPPs.aspx
Tukwila Strategic Plan
http://www.tukwilawa.gov/strategicplan.html
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TUKWILA COMPREHENSIVE PLAN
Residential Neighborhoods
WHAT YOU WILL FIND IN THIS CHAPTER:
• A focus on neighborhood sustainability with an eye t
development of community - building amenities.
• Recognition that the residential neighborhoods in Tukwila
different development patterns and physical characteristi+
uniqueness, a move away from the one -size fits all approa
• Opportunities for new housing products that meet the r
Tukwila's residential population for the next twenty yea
PURPOSE
Is preservation and
each have historically
:s and in recognition of the
ch to development.
ads and market realities of
This component of the Comprehensive Plan contains the goals and policies for land use and
development of Tukwila's residential neighborhoods. It serves as the basis for zoning and
plays a key role in setting City policy, development standards, design guidelines; and
investing of public capital into neighborhood improvement projects.
These goals and policies guide land use patterns, physical development priorities to
preserve and enhance the sense of community in Tukwila's residential neighborhoods.
They support the objectives and strategies outlined in the 2012 Strategic V'llan; they are
informed by the C rnp11mU Conversations, and outreach efforts of the 2015
Comprehensive Plan update process and, they build upon the image of neighborhood
quality described initially by the Tukwila Tomorrow Committee in 1994.
This element focuses on land use and development of residential neighborhoods.
Additional aspects of residential neighborhoods are found in other elements of the
\ \deptstore \City Common \DCD n Clerk's \Agenda Materials \Comp Plan 9.21.15 \Z 3 Residential.doc
6/9/2015
2015 -2031
1
ll•
TUKWILA COMPREHENSIVE PLAN
Residential Neighborhoods
Comprehensive Plan, including: Community Image and Identity, Utilities, Transportation,
and Parks, Recreation, and Open Space (PROS).
RESIDENTIAL NEIGHBORHO
LAND USE
Tukwila's residential neighborhoods are geographic areas, some with distinct boundaries
such as waterways and freeways, and others with less obvious boundaries based on time of
annexation. Tukwila's residential neighborhoods are a mix of smaller -lot, built -out
residential areas predominately built before WWII, large multi - family apartment
complexes built in the 1960's, 70's, and 80's, and newer areas characterized by more
recent, larger houses. New development in the single- family residential neighborhoods
occurs primarily as infill, through re- platting existing residential lots. This often results in
lot orientation or home sizes that are different from existing development. However, just
less than fifty percent of Tukwila residents live in the single - family neighborhoods. The
majority of residents reside in apartment or condominium buildings and any significant
increase in households will be through the development of multi - family units.
From the Comprehensive Plan's adoption in 1994 to the present, Tukwila residents have
described the city as having a distinct character focused on community and livability. In the
1990's, this characterization seemed based in its physical attributes, such as smaller
homes built on smaller lots, homes oriented close to the street, narrow street widths, and
parks and trails. While the physical development has changed in the last twenty years to
meet the City's growth and evolving needs of residents, residents still tend to see the
character of Tukwila's neighborhoods in terms of having a sense of belonging to the
community, easy access to community leaders, and ample trees and parks. Residents take
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pride in the City's diversity and its global community while recognizing that this diversity
needs to be supported and that the voices of all residents, both long -term and recently
arrived, need to be heard.
The design of public and private development can enhance or inhibit this sense of
community which is a key to maintaining and strengthening neighborhoods as Tukwila
grows. Without it, Tukwila's residential neighborhoods will lose many of their most valued
characteristics and the public investment will not achieve its goals. Standards to which
public facilities such as schools, parks, and streets are designed should support the
neighborhoods' physical appearance and safety. As infill continues throughout Tukwila,
development regulations may require revision to ensure that they strengthen the character
of Tukwila's neighborhoods, support interaction among neighbors, increase housing
options, and produce new housing that enhances the existing neighborhoods.
Although many choose to make Tukwila
become increasingly mobile over the pa:
transiency, is not unique to Tukwila; ho`
relatively small size of the City's residen
Tukwila's residential population was att
long -term home, Tukwila's residents have
decades. Short-term residency, often called
the transiency of Tukwila's residents is due to
and employment access, housing size and qua]
personal safety may all contribute to lack of re
transiency may also limit Tukwila's sense of cc
performance.
iay be felt more strongly given the
iton. Previously, the transiency of
°imarily to short -term rentals. However,
eral factors. Cost of housing, employment
access to services, and concern for
mtial stability in Tukwila. Residential
iunity, and contribute to poor school
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ISSUES
In developing the policies to meet the goals for this element, the following
issues were identified for Tukwila:
Neighborhood Access
Ideally, the built, natural, and social environments in neighborhoods combine to provide
opportunities for residents to interact, experience nature, enjoy leisure and physical
activities, and to easily access food and other retail opportunities. However, many of
Tukwila's neighborhoods lack sidewalks and paths and other amenities such as retail and
services within walking distance. This limits residents' ability to enjoy their community,
and to get around without a motor vehicle.
Tukwila's current regulations only require tt
plats /single - family development projects of!
the inadvertent effect of discouraging maxim
infrastructure (i.e., developers may create 4 lots
Additionally, the Tukwila Community Center is i
most Tukwila neighborhoods. There is no trans
ction of sidewalks for short
contiguous lots. Sometimes, this has
! ation due to the increased cost of
they have enough land for 5).
t accessible without a motor vehicle to
ervice to the area and it is not within
walking or biking distance to most neighborhoods. There are very few other organized
recreational activities available to residents of Tukwila who lack access to a motor vehicle.
Neighborhood Development Single Family Infill Compatibility
Newer Tukwila homes tend to be larger, and less compatible with existing housing stock.
The average home size is growing, reflecting a nationwide trend. There is limited available
land for residential development in the city, and as such most new development occurs as
infill in existing residential neighborhoods. To accommodate the desire for larger homes,
some vegetated areas are being removed for new development. Encouraging new
development to meet housing targets and residents' needs while maintaining the character
and quality of neighborhoods can be challenging. A variety of regulatory tools provide
possible avenues to encourage compatible design without unduly limiting development.
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Neighborhood- Supportive Commercial Areas
Commercially -zoned areas within and adjacent to residential neighborhoods provide the
opportunity for residential support services to locate within walking and bicycling distance
to where people live. There are limited neighborhood- supportive commercial areas in
Tukwila. Larger commercial areas, including Southcenter and businesses along Tukwila
International Boulevard, are located beyond walking or convenient bicycle distance for
many residents. A variety of development regulations and incentives can help to promote
neighborhood- supportive commercial development that is in character with residential
development and can provide transitions from residential neighborhoods to larger''
commercial and mixed -use areas.
Compatible Land Use
Many residents choose to live in Tukwila for its convenient location and access to services
and amenities. This is underscored by the City's central location in the Puget Sound region,
as the approximate midpoint between Seattle and Tacoma, proximity to major interstate
highways, and proximity to SeaTac International Airport. The challenge is to preserve this
access while buffering the neighborhoods from traffic and commercial encroachment to
enhance desirable community qualities.
GOALS A N D POLICIES
These residential neighborhood land use goals are Tukwila's approach to sustaining and
improving residential neighborhoods and supporting continued development that allows
flexibility and predictability to meet the community's need and desires.
Goal 7.1 Residential Land Use Pattern
A land use pattern that encourages a strong sense of community by grouping
compatible and mutually supportive uses and separating incompatible uses.
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Policies
7.1.1 Maintain a comprehensive land use map that supports the preservation and
enhancement of single - family and stable multi - family neighborhoods; eliminates
incompatible land uses; and clearly establishes applicable development
requirements through recognizable boundaries.
Implementation Strategies
■ Update the Comprehensive Plan map
■ Implement the Strategic Plan
■ Continue to apply Develo
Goal 7.2 Neighborhood
Tukwila's residential neighborhood!
strengthen neighborhood character,
foster a strong sense of community.
Goal 7.3
Stable residential nE
educational attainm
personal safety.
Policies
)hysical features that preserve and
ce neighborhood quality, and
borhoods that support opportunities for improved
, employment, engagement, economic security, and
7.3.1 Maximize neighborhood quality through City actions that help define the City
and neighborhoods as specific "places."
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7.3.2 Improve the public infrastructure in all neighborhoods to an equivalent level of
quality, with an emphasis on sidewalks.
7.3.3 Include human service needs as one of several factors for evaluating capital and
programmatic needs.
7.3.4 Use new development to foster a sense of community and replace lost vegetation
and open spaces with improvements of at least equal value to the community.
7.3.5 Provide adequate support for Code Enforcement efforts to improve and maintain
neighborhood quality and livability.
7.3.6 Strict code enforcement of policies for
Implementation Strategies
■ Emphasize public
• Mandate through the zo
public facility and prival
quality
• Continue to work with s
ensure school facilities i
and safety
If
hood quality.
in development design
d design manuals, high quality
ant design for neighborhood
districts serving Tukwila students to
e quality public spaces
■ Continue developing and implementing projects from the Walk and
Roll Plan and Safe Routes to School, with a renewed emphasis on
community involvement and engagement
■ Require sidewalks adjacent to all new development or participation in
a no- protest LID with all new residential development in specified
areas in support of implementation of the Walk and Roll Plan
ue a program to form neighborhood Local Improvement Districts
other innovative funding sources for construction of sidewalks
■ Develop a right -of -way manual to provide clear direction to developers
on required improvements as infill development occurs
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■ When possible, create flexible development standards to provide
creative solutions to infill challenges for short plats or smaller
developments when development meets or exceeds the goals
established by the code and neighborhood groups but may not exactly
conform to the written standards
■ Apply the tree code to require site design that minimizes the removal
of significant trees and maintains appropriate tree canopy standards
■ Work with the Parks and Recreation Department to add stairs
connecting Southgate open space to Tukwila International Boulevard
■ Commit City resources to encourage and facilitate neighborhood
development groups and work parties for neighborhoods interested in
investing time into improvement projects such as clean -up events,
public space improvements, or strengthening social capital through
neighborhood meetings and social gatherings
■ Consider a small grant program for neighborhood -based and led
improvement projects
■ Explore zoning code updates to address sharing economy uses in
residential areas, including but not limited to short -term vacation
rentals
■ Implement the Strategic Plan, specifically Goal 1 C - Focus City
planning and investments on creating a connected, dynamic urban
environment
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■ Develop neighborhood signage in multiple languages to foster a sense
of community in residential areas, where appropriate
■ Explore development and implementation of a foreclosure registry
program
Goal 7.4 Neighborhood Sustainability
Continuing enhancement and revitalization of residential neighborhoods to
encourage long -term residency and environmental sustainability
Policies
PLEMENTATI'N STRATEGIES
inued emphasis on existing land use patterns to protect and
erve residential uses
■ Investment in public works and infrastructure improvements
■ Infrastructure fund support for residential area buffering
improvements
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TUKWILA COMPREHENSIVE PLAN
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■ Subdivision and re- platting of large residential lots
■ Infrastructure fund incentives for residential rehabilitation and new
construction
■ Capital Improvement Plan (CIP)
■ Residential Street Program in the CIP
■ Development of a variety of new housi
homes
■ Encourage redevelopment thro
estate community
■ Invest in public facilities and impr(
neighborhood identity and private
• Where feasible, encou
garden
• Require sidewalk and
streets and on 2 -lane
■
■
p and implement a
family
informed business and real
to encourage
improvements
tifamily housing to include space to
)e planter for both sides of residential
provements, where appropriate
orhood traffic calming program
walk and landscape planters in front of all multi - family
ts, where appropriate
■ Revise development regulations to create an incentive rather than
disincentive to share access roads that will serve proposed plats and
future adjacent platting
Goal 7.5 Neighborhood Development
Tukwila's residential neighborhoods have a high - quality, pedestrian
character with a variety of housing options for residents in all stages of life.
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General Policies
7.5.1 Encourage resident identification with the neighborhood through physical
improvements and programs including neighborhood gathering spots, landmark
designation and improvement, and streetscape improvements.
7.5.2 Ensure that residential development, when applicable, reflects high design
quality in harmony with identified, valued features of the natural environment
and historic development.
Single-Family Residential Development
7.5.3 Support single-family residential in-fill h
existing neighborhood as a means of ach
diverse housing.
7.5.4 Encourage single-family resid
7.5.5 Develop neigh
ibility with the
provide an apl
siting, and maj
sensitive tram
7.5.6 Support a rE
inducement
attractive he
7.5.7 Allow home
usage comp�
goals.
is in harmony with the
uate, affordable, and/or
sense of safety and security.
ecific single-family regulations that encourage compat-
ile of residential structures in the neighborhood,
ropriate relationship of lot area, building scale, and building
stain a sense of community (e.g. mature trees, pedestrian scale,
tion between public and private spaces).
.ential rehabilitation program that provides assistance,
nd incentives for residents to upgrade and maintain safe,
�s and yards.
-upations as accessory uses if they have a level of activity and
)le with single-family structures and residential neighborhood
SIDEBAR: Trends in Horne Construction
Tukwila has followed a. nationwide trend of larger single-family lionies. Since '1980, the
average square footage of newly constructed Domes his steadily increased. While lionie
sizes decreased during the recession, the upward trend has picked up during the economic
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TUKWILA COMPREHENSIVE PLAN
Residential Neighborhoods
recovery. Avera.ge Dome size is expected to increase as inflll development occurs and as
older Domes are redeveloped.
Implementation Strategies
■ Revise development regulations at the neighborhood level to reflect
the historic patterns of neighborhoods and to develop regulations that
best fit the unique development characteristics of neighborhoods
■ Develop a process for residents to
regulations for individual neighbo
■ Explore code revisions to maintaii
square feet but allow smaller lot a
mitigate the potential negative im
i'cipate in deve
ds
and minimum lot size of 6,500
bject to design standards that
f smaller lots
• Review accessory dwelling unit standards to be considered standalone
units or units in attached garages in specific circumstances
• Allow rehabilitation or replacement of existing manufactured and
mobile homes
• Use site design to provide transition between public and private places
• Establish building setbacks to facilitate neighborhood communication,
and friendly transition areas between street, sidewalks, and dwellings
to maintain compatibility
• Encourage off - street parking and garage and carport standards that
reduce auto dominance, such as requirements for less visually
prominent garages and /or front yard setbacks for garages
• Develop and implement a City assistance program to address
maintenance needs, regulatory revisions and provide technical
experience and financial assistance
■ Provide funding and technical assistance for neighborhood tree
planting and pruning
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■ Improvements and additions shall meet current codes; minimize the
necessity to bring entire building up to code
■ Explore code revisions to allow home occupations in detached garages
■ Continue Code Enforcement efforts to ensure new development meets
City standards
Multi- Family Residential Development Policies
7.5.8 Support a multi - family residential rehabilitation program that provides
assistance and inducements to owners to upgrade and maintain safe, clean and
attractive facilities.
7.5.9 Support zoning densities that encourage redevelopment of existing multi - family
properties.
7.5.10 Ensure that all multi - family residential developments contribute to a strong
sense of community through site planning focused on neighborhood design
integration; building design architecturally linked with the surrounding
neighborhood and style; streetscapes that encourage pedestrian use and safe
transition to private spaces, with trees reducing the effects of large paved areas;
with recreational spaces and facilities on site; creative project design that
provides a diversity of housing types within adopted design criteria, standards,
and guidelines; and operational and management policies that ensure safe,
stable living environments.
Implementation Strategies
■ Survev specific assistance needs
■ Establish a City- sponsored assistance program to address maintenance
needs, regulatory revisions, and provide technical experience and
financial assistance as appropriate
■ Improvements and additions shall meet current codes; minimize the
necessity of bringing entire building up to code
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■ Develop right -size parking standards to encourage larger units and
fewer paved areas provided the standards meet demonstrated needs
■ Support and enhance Code Enforcement efforts to ensure new
development meets City standards
■ Multi- family design criteria, standards and
■ Amend the zoning code to encourage co
forms of urban agriculture as part of re(
■ Provide recreational space thr
family developments
■ Explore amending the zoning code to
redevelopment of aging multi - family
dens and other
tion space
to locations in new multi-
ities that promote
Goal 7.6 Neighborhood- Supportive Commercial Areas
Neighborhood - supportive commercial areas, including Residential
Commercial Centers, that bring small commercial concentrations into and
adjacent to existing residential neighborhoods to improve existing residential
areas while providing products and services to nearby residents.
7.6.1 Link commercial areas located within approximately one - quarter -mile of
residential areas with high - quality pedestrian and bicycle access facilities.
7.6.2 In neighborhood commercial developments, harmoniously reflect the scale
and architectural details of surrounding residential structures, and
encourage non - motorized access.
7.6.3 Employ appropriate design elements to blend in with the character of the
residential neighborhood.
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TUKWILA COMPREHENSIVE PLAN
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7.6.4 Encourage new construction rather than converting existing residential
structures to commercial uses.
7.6.5 Encourage neighborhood commercial structures to incorporate residential
units at medium densities.
7.6.6 Create a logical and harmonious division between commercial or industrial
uses and residential uses by using changes in topography and through
appropriate development standards, including street design.
7.6.7 Ensure appropriate structural transitions between comme
residential zones.
Implementation Strategies
■ Zoning Code
■ On- street parking along the street front, behind or beside buildings
■ Continue to apply multi - family and commercial design guidelines, with
an emphasis on buffering residential uses from commercial and
industrial uses
Goal 7.7 Southcenter Boulevard
A corridor of low -rise offices, residences, with localized commercial uses at
major intersections all of which act as a buffer to the low- density residential
neighborhoods to the north of the Southcenter area.
7.7.1 Balance the competing concerns of uphill residents for maximum views and the
community -wide desire for contour - hugging design and angular lines of hillside
structures.
7.7.2 Require sloped roof lines along Southcenter Boulevard to imitate the local
topography and residential character.
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TUKWILA COMPREHENSIVE PLAN
Residential Neighborhoods
7.7.3 Provide additional pedestrian connections between residential areas to the
north and Southcenter Blvd.
Implementation Strategies
■ Zoning Code
Goal 7.8 Noise Abatement
Residential neighborhoods are protected from undue noise impacts, in order
to ensure for all residents the continued use, enjoyment and value of their
homes, public facilities and recreation, and the outdoors.
Policies
7.8.1 Prevent community and environmental degradation by limiting noise levels.
7.8.2 Discourage noise levels which are
uses, and discourage the introduct
noise levels are incompatible with
7.8.3 Require building contractors to lir
of the day when nearby residents
ipatible with current or planned land
new land uses into areas where existing
land uses.
it their construction activities to those hours
rill not be unreasonably disturbed.
7.8.4 Discourage, noise levels incompatible with residential neighborhoods.
7.8.5 Encourage the reduction of noise from Seattle- Tacoma International Airport and
King County Airport, by promoting the development of new or the retrofit and
modification of existing aircraft engines which are quieter, and operational
procedures that help reduce aircraft noise emission levels.
7.8.6 Work with the Port of Seattle, King County Airport and
the Federal Aviation Administration to promote the development and
implementation of airport operational procedures that will decrease the adverse
noise effects of airport operations on Tukwila and its residents.
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TUKWILA COMPREHENSIVE PLAN
Residential Neighborhoods
7.8.7 Ensure that urbanization and development do not negatively impact current
neighborhood noise levels, and adhere to Environmental Protection Agency and
Federal Aviation Administration standards.
Implementation Strategies
■ Coordinate with the Washington Department
■ Berming, landscaping, setbacks, tree plan
■ Use building construction and siting
■ Develop noise standards for ho
• Lobby the Federal Aviation Administrz
implement airport operational proced
• Coordinate with other jurisdictions su
common purpose and implementation
to
pations
portation
(FAA) to develop and
to reduce noise impacts
airports to ensure
• Work with King County International Airport /Boeing Field to establish
an appropriate noise monitoring system, including better identification
of noisy flight events, counseling /education of pilots about quieter
flying techniques, flight patterns that avoid noise - sensitive areas and
other strategies
• Continue to implement and enforce Tukwila's Noise Code
Continue to work with Sound Transit and BNSF to reduce rail noise
and ensure it meets the Federal Transit Administration standards and
continue to work with the Port of Seattle to reduce airport operational
noise and ensure airport operational noise meets FAA standards
Related Information
VISION 2040
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TUKWILA COMPREHENSIVE PLAN
Residential Neighborhoods
King County Countywide Planning Policies
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W.
COMPREHENSIVE LAND USE MAP LEGEND
The Land Use map included in the Plan reflects the goals and policies within the Comprehensive Plan
elements. It conveys the long -term plan for the primary -use character of the various city
neighborhoods. All areas of the City have distinct characters, some established many years ago and
some currently evolving. There are natural areas being preserved and enhanced but most land is now
residential, commercial, and industrial.
Changes in existing land use patterns are proposed in some areas such as the Southcenter Subarea and
the Tukwila International Boulevard District to reflect the community's_ goals. Such change is expected
to occur gradually, as strategic plans for specific areas are developed, as the plans are implemented and
promoted, and as public and private investment is made.
The land use designations employed on the map are defined below.
LAND USE DESIGNATIONS
Low- density residential: Areas primarily characterized by detached single - family residential structures
and their accessory uses along with educational, institutional and recreational uses. Density may vary by
neighborhood and for projects proposing innovative housing types such as cottage housing. These uses
and densities are modified where covered by the Commercial Redevelopment, Urban Renewal, Tukwila
South and Public Recreation Overlays. (See Housing, Residential Neighborhoods, and Tukwila South
elements in Plan text.)
Medium - density residential: Are;
their accessory uses along with ed
to provide a transition between hi
areas. These uses and building tva
irrmWIR
High - density residential: Ar
their accessory uses along w
are modified where covered b)
Office: Areas characterized by
complementary retail.
Mixed -Use Office: Areas char
certain complementary retail
by the Tukwila South Overlay.
aracterized;by residential duplexes, triplexes, and fourplexes and
ional, institutional and recreational uses. MDR areas are intended
ensity residential or commercial areas and low density residential
'e modified where covered by the Commercial Redevelopment
sing and Residential Neighborhoods elements in Plan text.)
iaracterized by larger and higher density multi - family buildings and
ucational, institutional and recreational uses. These uses and densities
e Commercial Redevelopment and Urban Renewal Overlays.
onal and commercial office structures mixed with certain
rized by professional and commercial office structures, mixed with
residential uses. These uses and densities are modified where covered
Residential Commercial Center: Pedestrian - friendly areas characterized and scaled to serve a local
neighborhood, with a diverse mix of uses. Uses include certain commercial uses mixed with residential
at second story or above; retail; service; office; and recreational and community facilities. (See
Residential Neighborhoods in Plan text.)
Neighborhood Commercial Center: Pedestrian - friendly areas characterized and scaled to serve multiple
residential areas with a diverse mix of uses. Uses include commercial; residential including senior citizen
97
housing; retail; service; office; and recreational and community facilities, generally along a
transportation corridor. These uses are modified where covered by the Urban Renewal Overlay. (See
Tukwila International Boulevard District element in Plan text.)
Regional Commercial: Areas characterized by commercial services, offices, lodging, entertainment, and
retail activities with associated warehousing and accessory light industrial uses, along a transportation
corridor and intended for high- intensity regional uses. Residential uses are also allowed in appropriate
areas off of the principal arterial with a maximum density determined by code standards and design
review criteria. (See Tukwila International Boulevard District element in Plan text.)
Regional Commercial Mixed Use: Areas characterized by commercial services, offices, lodging,
entertainment, retail activities and associated warehousing, and certain accessory light industrial uses.
Residential uses mixed with certain commercial uses are also allowed, at second story or above levels,
subject to special design standards.
Tukwila Urban Center: The Southcenter Urban Center subarea is intended to develop as a high - density,
regionally oriented, mixed -use center. Residential development is encouraged in proximity to water
amenities or within walking distance of the Sounder commuter rail /Amtrak station or the bus transit
center, subject to design standards and incentives. It contains five sub - districts differentiated through uses
and development standards — Regional Center, Transit Oriented Development, Pond, Commercial
Corridor and Workplace. (See Southcenter — Tukwila's Urban Center element in Plan text.)
Commercial /Light Industrial: Areas characterized by a mix of commercial, office or light industrial uses.
(See the following elements in Plan text: Economic Development, Shoreline.)
Light Industrial: Areas characterized by distributive and light manufacturing uses, with supportive
commercial and office uses. (See Economic Development elements in Plan text.)
Heavy Industrial: Areas characterized by heavy or bulk manufacturing uses and distributive and light
manufacturing uses, with supportive commercial and office uses. These uses are modified where
covered by the Tukwila South Overlay.(See the following elements in Plan text: Economic Development,
Shoreline, and Tukwila South.)
Manufacturing /industrial Center Light Industrial: A major employment area containing distributive,
light manufacturing, and limited office uses, with supportive commercial and office uses.
(See Manufacturing /Industrial Center element in Plan text.)
Manufacturing /Industrial Center— Heavy Industrial: A major employment area containing distributive,
light manufacturing and heavy manufacturing uses, with supportive commercial and office uses. (See
Manufacturing /Industrial Center and Shoreline elements in Plan text.)
Tukwila Valley South: A specific area characterized by high- intensity regional uses that include
commercial services, offices, light industry, warehousing and retail, with heavy industrial subject to a
Conditional Use Permit. Mixed use residential is conditionally permitted within 500 feet of the Green
River. These uses and densities are modified where covered by the Tukwila South Overlay.
SPECIAL OVERLAYS
Public Recreation: Areas owned or controlled by a public or quasi - public agency, which are dedicated
for either passive or active public recreation use, or public educational uses. (See Community Image and
Residential Neighborhoods elements in Plan text.)
Shoreline: An overlay area parallel to the banks of the Green /Duwamish River approximately 200' wide
on either side of the river (as defined in the Tukwila Shoreline Master Program). (See Shoreline element
in Plan text.)
Tukwila South Overlay: This master plan overlay area includes lands designated TVS, HI, LDR and MUO
and supersedes the provisions of the underlying zoning districts. It is intended to create a multi -use
employment center containing high technology, office, commercial, retail and residential uses at the
south end of the City. (See Tukwila South element in Plan text.)
Urban Renewal Overlay: An overlay area which applies the Tukwila International Boulevard
Revitalization and Urban Renewal Plans. The intent is to promote community redevelopment and
revitalization, and to encourage investment that supports well - designed, compact, transit- oriented and
pedestrian - friendly residential and business developments to activate the community along Tukwila
International Boulevard.
SUB -AREAS
Tukwila International Boulevard District: The district extends along Tukwila International Boulevard and
is intended to become a complete neighborhood with places to live, work, shop and play. It will have a
distinctive main- street character with an international flavor and excellent transit. (See Tukwila
International Boulevard District element in Plan text.)
Southcenter: A special area of retail and commercial services, residential, industrial development,
entertainment, and recreational and cultural amenities connected by an expanded transit system to a
regional system of centers, and by adequate motor vehicle and pedestrian facilities. (See Southcenter-
Tukwila's Urban Center element in Plan text.)
Manufacturing /Industrial Center: A major employment area containing manufacturing and industrial
uses and other uses that support those industries. (See the following elements in Plan text: Economic
Development, Shorelines, and Manufacturing /Industrial Center.)
Potential Annexation Areas: Areas currently located outside Tukwila city limits, which the City may
consider for annexation in the future.` Potential land use designations for these areas are shown on the
Comprehensive Plan Map.
Tukwila South Master Plan Area: This area extends generally south of the Southcenter Subarea to South
204th Street and is based on unique conditions including the presence of significant water features such
as wetlands, watercourses and the river, topographic changes that will influence the future
development of the land, and a large contiguous area of land in single ownership that will allow for
unique planned development opportunities. (See Tukwila South element in Plan text.)
Residential Neighborhoods: Residential areas located throughout Tukwila characterized by a mix of
single - family residences, multi - family residences and Residential or Neighborhood Commercial Centers.
(See Residential Neighborhoods element in Plan text.)
100
City of Tukwila jim Haggerton, Mayor
6200 Southcenter Boulevard
WA • ..
The City of opportunity, the community of choice
TO: Mayor Haggerton
Councilmembers
FROM: David Cline, City Administrator
DATE: September 16, 2015
SUBJECT: Report for September 21, 2015 Regular Council Meeting
The City Administrator Report is meant to provide the Council, staff and community an update on the
activities of the City and on issues that concern Tukwila. Please let me know if you have any questions
or need additional information about any of the following items.
Staff Updates
Public Safety
• Outstanding Police Officer Recognition Day by Masons of Delta: On September 12 Officer
Al Baalaer was recognized with an Outstanding Police Officer Award presented by the Masons
of Delta -White Center. The luncheon and ceremony took place at the Historic Delta Masonic
Hall in Tukwila. Officer Baalaer was recognized for being a proactive and reliable police officer,
a team player, someone who can always be relied upon to do the job thoroughly and
completely and for being respectful to all.
• FD Tower Crane Training at Washington Place: On September 11 members of the Fire
Department participated in training on the tower crane at Washington Place. It has been quite
some time since this type of crane has been erected in the city and it was critical that the
department be prepared to conduct rescue operations from the operator cab and from other
high elevations. The team has pre- staged some critical equipment on the crane itself as a
means of saving time and effort if it becomes necessary to conduct rescue operations on the
crane. FF Patrick O'Brien led this effort and this is a great example of pro- activity and forward
thinking /planning.
• FD members at IAFF Fallen Firefighter Memorial in Colorado Springs: The department will
be represented at the memorial services on Saturday, September 19, 2015, in Colorado
Springs. Captain Mike McCoy will be honored and his name placed upon the memorial wall.
• FD access to EMS Levy Reserves: King County EMS has opened agency access to reserve
funding. The department will be eligible to request additional levy funding that is based upon a
percentage of our annual allotment. We will be requesting access to the full additional funding
to aid in the offset of EMT training costs for new employees in 2015. The additional available
funds total $39830•
Project Updates
101
City Administrator Report
September 16, 2015
Page 2
• Lake to Sound Trail: DCD staff met with Jason Rich, King County Parks Dept. and Jenny
Bailey, with Parametrix, to discuss the Lake to Sound Trail segment that will run through
Tukwila. The Lake to Sound Trail is a 16 mile regional non - motorized transportation corridor
and a multi -use recreational trail from Lake Washington in Renton to the shoreline of Puget
Sound in Des Moines. The Lake to Sound Trail project is a joint partnership between King
County and the cities of Renton, Tukwila, SeaTac, Burien, and Des Moines and will provide
access to recreation, employment and retail in these cities.
• Active Transportation Workshop: Staff attended a workshop in Kent coordinated by the
Puget Sound Regional Council (PSRC) on September g. The workshop provided best practices
in transportation programs and infrastructure that have occurred in the Puget Sound in the last
couple of years. Information on upcoming call for projects for grant funding for pedestrian and
bicycle infrastructure was provided by WSDOT and the Transportation Improvement Board.
• South King County Mobility Coalition: Staff attended a meeting of regional transportation
and human services staff on September 10. Staff from Metro provided an overview about
emerging trends for special needs transportation and the alternative services Metro is
considering as part of its planning efforts.
• Urban Renewal Project: The City took possession of Sam's Smoke Shop, 14452 Tukwila
International Boulevard. This site is contiguous to the vacant motel sites and will be included
in the City's plans for demolition this winter.
• PSE Franchise: City and PSE representatives continue to draft a final franchise agreement.
Staff expect to have the final Franchise Agreement ready to present to the Utilities Committee
in October.
• Special Storm Debris Collection: As a result of the August 29 wind storm, Waste
Management will collect up to 96 gallons of storm debris without extra charge to residential
yard waste customers on September 11 and September 25.
• City damage during the wind storm: City staff cut, chipped, and hauled approximately 10
yards of wood chips from damaged /downed trees throughout the City. Seattle City Light crews
removed a damaged /downed tree that was hanging on an energized power line in the vicinity
Of 11545 4oth Ave S. SCL also replaced a power pole leaning into the roadway on 53rd Ave S.
• Interurban Ave S: The Contractor is no longer working nights and all crews are focused on
daytime construction activities. Work hours have been extended to Fridays with the intent of
completing the project this year. A short list of remaining utility conflicts has been identified
and they are being resolved as work progresses.
• Duwamish Gardens: Completed disconnection of the water service and the Contractor is
installing erosion /sediment control in preparation for a winter shutdown.
• Chinook Wind: King County has completed the acquisition of the Chinook Wind site, the
former site of the Riverside Residences. The building is now vacant, fences are up, and King
County is preparing a contract to have the buildings demolished and the site cleared.
102
Upcoming Meetings & Events
September /October 2015
21st (Monday)
22nd (Tuesday)
23rd (Wednesday)
24th (Thursday)
25th (Friday)
26th Sato day)
➢ Transportation
➢ Finance &
➢ P-latntin
Tukwila Int'l.
Cmte,
Safety Cmte,
C-,.: " °°
Blvd. Action
5:15 PM
5:30 PM
Cancelled
te'
Cm s
(Foster
Conference
(Hazelnut
Conference
Trash Pickup Da y
Room)
Room)
9:00 — 10:00 AM
r
➢ City Council
Regular Mtg.,
For location or
7:00 PM
information contact
(Council
Sharon Mann
Chambers)
206- 200 -3616
28th (Monday)
29th (Tuesday)
30th (Wednesday)
1st (Thursday)
2nd (Friday)
3rd (Saturday)
➢ Community
➢ Utilities Crate,
➢ Equity &
Affairs &
5:30 PM
Diversity
Parks Cmte,
(Foster
Commission,
5:30 PM
Conference
5:15 PM
(Hazelnut
Room)
(Hazelnut
Conference
Conference
Room)
Room)
➢ City Council
Committee of
the Whole
Mtg.,
7:00 PM
(Council
Chambers)
➢ Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 - 767 -2342.
➢ Civil Service Commission: 1st Mon., 5:00 PM, Hazelnut Conf. Room. Contact Kim Gilman at 206 - 431 -2187.
➢Community Affairs & Parks Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf.
➢COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room.
Contact Chris Partman at 206- 431 -2197
➢ Equity & Diversity Commission: 1 st Thurs., 5:15 PM, Hazelnut Conf. Room. Contact Joyce Trantina at 206 - 433 -1868.
➢Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. (A) A resolution ordering the cancellation ofpast
due accounts receivable and returned check write -offs. (B) 2015 2"d Quarter sales tax and miscellaneous revenue report.
➢Human Services Advisory Brd: Human Services Office. Contact Evie Boykan at 206 - 433 -7180.
➢ Library Advisory Board: 1st Tues., 7:00 PM, Community Center. Contact Tracy Gallaway at 206 - 767 -2305.
➢Park Commission: 3rd Wed., 5:30 PM, Community Center. Contact Dave Johnson at 206 - 767 -2308.
➢Planning Commission/Board of Architectural Review: 4t' Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta
Bivens at 206 - 431 -3670
➢Transportation Committee: 1st & 3rd Mon., 5:15 PM, Foster Conf. Room (A) Residential Street Improvements/Walk & Roll
Program Consultant Selection and Contract. (B) SCATBd July 21,2015 Meeting Summary, SCATBd September 15, 2015 Meeting
Agenda, Advanced Transportation Technologies Conference Overview and Agenda.
➢Tukwila Historical Society: 3rd Thurs., 7:00 PM, Tukwila Heritage & Cultural Center, 14475 59th Avenue S.
Contact Louise Jones -Brown at 206 - 244 -4478.
➢Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Villa at 206- 433 -1815.
➢ Utilities Committee: 2nd & 4th Tues., 5:30 PM, Foster Conf Room
103
Tentative Agenda Schedule
September 18 (Tuesday)
October
ffli
5
Proclamations:
Domestic Violence
Awareness Month.
Unfinished Business:
An ordinance
adopting the 2015
Edition of the
International Property
Maintenance Code,
amending the
International Property
Maintenance Code
with specific
provisions of the
National Healthy
Housing Standard,
repealing Ordinance
No. 2406 reenacting
Section 8.28.020 of the
Tukwila Municipal
Code.
14
12
Special Issues:
-A resolution in
support of the Best
Start for Kids Levy
- Purchase of the
Police Records
Management
System.
21
See agenda packet
cover sheet for this
week's agenda
(September 212015
Regular Meeting).
19
Unfinished Business:
-A resolution in
support of the Best
Start for Kids Levy.
- Purchase of the
Police Records
Management System.
28
Special Presentation:
Presentation on
Briscoe/ Desimone
Levee by Kent staff
requested by Council
President.
Special Issues:
-An ordinance
relating to the
International
Property
Maintenance Code
and National
Healthy Housing
Standards.
- Discussion on the
Urban Renewal
Project - Traveler's
Choice Motel.
- Discussion and
consensus on Sound
Cities Association
Public Issues
Committee (SCA
PIC).
26
Special Issues:
Tukwila Village
Purchase and Sale
Agreement.
- Discussion and
consensus on Sound
Cities Association
Public Issues
Committee (SCA
PIC) Items..