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Home My WebLink AboutReg 2015-09-21 Item 4E - Resolution - Sole Source Purchase of Rugid Pump Control Panels and Sensus Water Meters with Automatic Meter ReadingCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared b h Ma r s review Councdl review 09/21/15 BG ol ITEM INFORMATION ITEMNO. CNO 53 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 09/21/15 AGENDA ITEM TTr1.E Resolution for Sole -Souce Purchase of Sensus Water Meters & Rugid Pump Controllers CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date ❑ Resolution Mtg Date 09121115 ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date [:]Other Mt t Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&'R ❑ Police ❑ PW SPONSOR'S This resolution will authorize the continuation of sole- source purchases of Sensus water SUMMARY meters that the City has used for the last 30+ years and that are consistent with the City's Automated Meter Read technology and Eden's water billing system. This Sole- Source Resolution also authorizes the use of the Rugid pump station control systems for the City's 15 lift stations and water reservoir tank. Council is being asked to approve the Sole- Source Resolution for Sensus water meters and the Rugid Pump Controllers. REVIEWED BY ❑ COW Mtg. ❑ CA &P Crate ❑ F &S Cmte ❑ Transportation Cmte ® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 09/15/15 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department COMMI-I "TEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: WATER 401 Comments: 401 Fund has $58,500 budgeted in Supplies & $42,000 in Large Water Meters MTG. DATE RECORD OF COUNCIL ACTION 09/21/15 MTG. DATE ATTACHMENTS 09/21/15 Informational Memorandum dated 09/11/15 (revised 9/16/15, after UC) Draft Sole Source Resolution Minutes from the Utilities Committee meeting of 09/15/15 53 54 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director BY: Pat Brodin, Operations Manager DATE: September 11, 2015 (Revised 9116/IS.- after UC) SUBJECT: Resolution for Sole- Source Purchase of Sensus Water Meters and Rugid Pump Controllers ISSUE Approve Resolution for the sole- source purchase of Sensus water meters and Rugid pump station control systems in accordance with RCW 39.04.280(1)(a). BACKGROUND The City has used Sensus meters for all water customers over the last 30+ years. Additionally the Automatic Meter Read (AMR) technology was added and is consistent with Sensus meters and the City's Eden billing system. It is important that this sole source platform for the Sensus water meters be maintained for a uniform parts and tool inventory and non - interruptible customer billing. Another important aspect in daily operations is a water meter replacement program as a result of new regulations in the Safe Drinking Water Act. The new regulations require that all bronze meters contain no more than .25% lead and we are gradually replacing those water meters. Ferguson Waterworks is the regional vendor for Sensus Meters. The City currently has 10 sewer lift stations, 5 storm lift stations, 1 two -MG reservoir tank and pump station, and 4 wholesale water supply taps. Starting in 1995, Public Works converted all alarm functions, pump control logic, spread spectrum radio communication, and data logging functions to one specific type of panel through Rugid Computer for operational consistency at all lift stations. These configurations were built and supported by Calvert Technical Services, Inc. ANALYSIS The City's water meters and pump control panels are limited to a sole- source for compatibility with the existing system. This Resolution will authorize the Public Works Department to purchase equipment from Rugid and Sensus to match current needs and maintain operational consistency in accordance with the waiver authorization denoted under RCW 39.04.280(1)(a). Currently the Water Fund has $58,500 budgeted in Repairs and Maintenance Supplies and $42,000 budgeted for replacement of large water meters. The budget for these two line items was increased in 2015 for the new regulations that require no more than .25% lead. RECOMMENDATION Council is being asked to approve the Resolution for sole- source purchasing of Sensus water meters and Rugid pump station control systems and consider this item on the Consent Agenda at September 21, 2015 Regular meeting. Attachment: Draft Sole Source Resolution WAShared Copy Only \Pat \Info Memo Meter and Pump Control Sole Source - sb gl.docx 55 56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, WAIVING THE BIDDING REQUIREMENTS AND AUTHORIZING SOLE - SOURCE PURCHASE OF THE RUGID PUMP CONTROL SYSTEM PANELS AND SENSUS WATER METERS WITH AUTOMATIC METER READING. WHEREAS, RCW 39.04.280(1)(a) provides for exemption from competitive bidding requirements when purchases are clearly and legitimately limited to a single source of supply; and WHEREAS, the City's water, sewer, and surface water utility systems are equipped with matching equipment and control systems for consistent operational uniformity; and WHEREAS, the City currently has 10 sewer lift stations, 5 storm lift stations, 1 two - MG reservoir tank and pump station, and 4 wholesale water supply taps; and WHEREAS, the City's existing control system consists of pumping control panels manufactured by Rugid Computer; and WHEREAS, the City uses Sensus water meters with automatic meter reading capability compatible with the City's Eden utility billing system; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. It has been determined that the City's water meters and sewer pump control panels are limited to a sole source. The competitive bidding requirements for the City's purchase of pumping control panels and water meters are hereby waived in order to ensure compatibility with the existing system. Section 2. The Public Works Department is authorized to purchase equipment from Rugid Computer and Sensus for the City's water, sewer and surface water utility systems to match current needs and maintain operational consistency in accordance with the waiver authorization denoted under RCW 39.04.280(2)(x) W: \Word Processing \Resolutions \Sole source - Pumping control panels and meters 8 -18 -15 PB:bjs Page 1 of 2 57 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12015. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President rAV -1 Filed with the City Clerk:_ Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney W: \Word Processing \Resolutions \Sole source - Pumping control panels and meters 8 -18 -15 PB:bjs Page 2 of 2 i Utilities Committee Minutes September 15, 2015 - Pape 2 D. Resolution: Sole- Source Purchase of Sensus Water Meters and Rugid Pump Controllers Staff is seeking Council approval of a resolution that would allow for the sole- source purchase of Sensus water meters and Rugid pump station control systems. Sensus meters are used for all water customers and the technology is compatible with the City's billing software. The City is limited to a sole- source for water meters and sewer pump control panels for operational consistency and system compatibility. The Committee requested information about the estimated annual budget, and staff will include that in the information that is provided to the full Council. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 21, 2015 REGULAR CONSENT AGENDA. III. MISCELLANEOUS • Committee Chair Robertson mentioned that Councilmembers have been hearing from residents in the Loop with concerns about possible future sewer service from Valley View Sewer. The Committee requested that an update on the issue be provided to the Committee of the Whole by Valley View Sewer District. Meeting adjourned at 6:00 p.m. Next meeting: Tuesday, September 29, 2015 - 5:30 p.m. - Foster Conference Room Committee Chair Approval Minutes by LH, Reviewed by GL W