HomeMy WebLinkAboutUtilities 2011-05-10 COMPLETE AGENDA PACKET Distribution:
f City of Tukwila D. Quinn A. Le
Utilities Committee D. Robertson S. Kerslake
K. Hougardy Clerk File Copy
A. Ekberg 2 Extra
Mayor Haggerton
De Sean Qu inn, Chair S. Lancaster e cover to:
K. Matej C. O'Flaherty, A. Le
i Dennis Robertson B. Giberson D. Almberg Dideon,
♦i Kathy Hougardy F. Iriarte B. Saxton, S. Norris,
R. Tischmak M. Hart, S. Kirby
G.Labanara
AGENDA
TUESDAY, MAY 10 2011
Time: 5 :00 PM Place: Conference Room #1
Item Recomrr�ended Act�an Rage.
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. APW /APE Sewer Repair Feb. 2011 a. Forward to 5/16/11 Consent Pg• 1
Project Completion and Acceptance Agenda
3. ANNOUNCEMENT(S)
4. MISCELLANEOUS
Future Agendas:
Next Scheduled Meeting: Tuesday, May 24, 2011
S The City of Tukwila strives to accommodate individuals with disabilities
Please contact the Public Works Department at 206 433 -0179 for assistance.
blank
City of Tukwila
Jim Haggetton, Mayor
INFORMATIONAL MEMORANDUM
U
TO: Mayor Haggerton
Utilities Committee
FROM: Public Works Directorly.
DATE: May 6, 2011
SUBJECT: APW /APE Sewer Repair Feb 2011
Project #91140202
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize for release of the retainage.
BACKGROUND
On February 3, 2011, a break in a 12 -inch waterline was discovered on Andover Park West just
south of Upland Drive. After the waterline was repaired, it was determined that the 12 -inch sewer
system had also been severely damaged. Council approved Resolution No. 1736 declaring an
emergency and authorized Public Works to immediately start repairs to the sewer main.
ANALYSIS
On March 10, 2011, the City entered into Contract No. 11 -033 with SCI Infrastructure, LLC of
Pacific, Washington for the emergency sewer repair on Andover Park West. Work began on
February 3, 2011 and was substantially completed on February 18, 2011. No change orders were
issued during the contract.
Contract Award Amount (without sales tax) 400,000.00
Decrease in Quantities (67.853.40)
Actual Construction Costs 332,146.60
Sales Tax @a 9.5% 31,553.93
Total Amount Paid (incl. retainage) 363.700.53
There has been $16,607.33 in retainage withheld from the payment to SCI Infrastructure, LLC for
this contract. The budget for the APW sewer repair is coming from the Sewer Fund's ending fund
balance as this was an emergency contract per Resolution No. 1736.
The Sewer Fund's project costs totaled $415,979.54. These costs included the SCI contract for
$363,700.53, miscellaneous construction rentals and equipment for $28,186.34, and construction
management services for $24,092.67. In -house staff time was tracked but not charged directly to
the Sewer Fund for an amount of $109,102.19, bringing the project's grand total to $525,081.73.
RECOMMENDATION
The Council is being asked for formal acceptance and retainage release authorization, subject to
standard claim and lien release procedures, for the contract with SCI Infrastructure, LLC, in the
amount of $363,700.53 and consider this item on the consent agenda for the May 16, 2011 Regular
meeting.
Attachment: Dept of Revenue Notice of Completion
W:1PW Eng\PROJECTS\A- SW Projects \91140202 APW APE Sewer Repair Feb 2011\lnfo Memo Closeout SCI gl -sb 5- 2- 11.doc
1
State of Wasliin2ton
Department of Revenue
PO Box 4'474
REVENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 602 094 857
Date 4/14/11
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
Name Address of Public Agency Department Use Only
Assigned To
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188 Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
Andover Pk W Emergency Sewer Repair Construction 91140202 11 -033
Contractor's Name Telephone Number
SCI Infrastructure, LLC (253) 218 -0444
Contractor's Address
1508 Valentine Ave., Pacific, WA 98047
Date Work Commenced Date Work Completed Date Work Accepted
2/3/11 3/15/11
Surety or Bonding Company
Parker, Smith Feek, Inc. (liability insurance emergency contract)
Agent's Address
2233 112th Ave. NE, Bellevue, WA 98004
Contract Amount 400,000.00
Additions 0.00 Liquidated Damages 0.00
Reductions 67,853.40
Sub -Total 332,146.60 Amount Disbursed 347,093.20
Amount of Sales Tax Paid at 9.5% 31,553.93 Amount Retained 16,607.33
(If various rates apply, please send a breakdown)
TOTAL 363,700.53 TOTAL 363,700.53
Disbursing Officer
Comrnents:
Tukwila Emergency Declaration Resolution Signature
No. 1736 Type or Print Name Diane Jaber
Finance Approval L Phone Number 206 433 -1871
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504- 7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually,impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6- 27 -01) 2