The URL can be used to link to this page

Home My WebLink AboutPARK 2015-10-21 COMPLETE AGENDA PACKETTukwila i "r-ty of Parks & Recreation Department PARKS COMMISSION Chair: Sean Albert Vice Chair: Don Scanlon AGENDA Wednesday, October 21, 2015 5:30pm Tukwila Community Center Jim Ilaggertort, Mayor Rick Still, Director 1. Call to Order 2. Approval of Minutes a. September 16, 2015 ............................................................. ............................... pg. 3 3. Citizen Comment 4. Business a. Duwamish Hill Preserve Phase 2 Update ........................... ............................... n/a b. 4Culture Grant Update ........................................................ ............................... pg. 5 c. S. 128th Street Parcel Donation ........................................... ............................... pg. 27 d. 2016 Work Plan Development ............................................. ............................... pg. 35 e. Department Update ............................................................ ............................... n/a S. Other a. Meeting Time 6. Adjournment Next Meeting: TBA D E A 12424 42nd Ave. S. 9 Tukwila, Washington 98168 9 Phone: 206-768-2822 9 Fax. 206-768-0524 � "T' H III III 1� ��l ilg NF�j �, J� ,�M,111101117 I II I 'I to uuui ui�iu uip �I� �ui�i�u T LJ'KW'l LA PARKS COMMISSION A.ItK 111C . ,A.° MINUTES September 16" 2015 5:30pm Tukwila Community Center Capp to Order: Chairperson n S amn Aid ort capped the rmneuafumng to carder at S 2pairxn„ Attendance; Commissuoners — Sean Albert, Mike Martin, Don Scaonpo n ",uaaammnc MdMarnuus Staff — Robert Eaton Approval f Minutes: Don ,Scamnpo n moved to approve the rni mutes of the August 19" 2015 meeting. ng. ike Martin seconded the motion. 1f'll'ae mmnaafuuarn (passed uurnarnumouuspy. Business Items A. u�ark a�tcg ufrq M —Robert IEatorn provided anti pdate to the Cornm ussio n on the progress of tine Pa irk Watch Program umncWdumn the Logic Mod p" draft Charter, and invited Comrnissooners to attend the upcoming AID HOC meeting on May 27'n' as a way to be urnvollved. AddufpuarW ways to be uinvor ved urncWde attending the ® eet & Greed " events urn ,.Uy and Wpauong to spread the word to the community about the B. Duuwaamnnush WH Preserve U.. date - Robert Eatcnrn urnforrrned the oirnrmnussuo n of progress of tine Duuwarunush HiH Preserve. lie (briefly went over the patest work halpi,3ening on site arnd the cuuirrernp schedWe. Pathway sub-grade prep, sheet mWching woodllarnd bauffeir area and urru afucnrn is about 70 coo npapete" just mead heads urnstaHed now. C. 4W'tuure Heritague Cuuituurap FacHities Grant — Robert. E"atoin provided an overview of the girant apap hcatpoin" purpose and budget expWnMg tha0: Ws grant is tea mosfpy finish Phase 2B work (uincpuudurng estabpushirrnermt of rrneadow and woodland Uaundscapa s" design and fabrication of an entrance kiosk" (five urnterpredve benches and 12 interpretive signs. D. Staff provided updates on current INRPA Confer rice that the Director and Dave Johnson are attending and three uupacoranumng vuapuumnte r work paartues mn the parks on (Midday" September 18, 2015. 13o Robert Eatoirn par writ d uinforunnatuo n on the Green City IPartrneirshipa paro rairn through Forterra. Mr. Eaton masted that the Cornirnuirflty Affairs and Parks Committee wppp be hearing the ussuue earn IMay 26, 2015. ((°mike Martin rnnoved that the Il -lark Coirnrnassion support TaukwHaa ".s umnvraWm ent in a Green City Partrnersp °nips including parovkfing for Ulna pong t rirrn suustauunabHity of the partnership. Apace RausseH seconded the irnncnflo n.. Motion passed urnarnuirmnouuslly. K IMike Marlin shared that he woWd filke the Parks Commisslion to The uutiiized anon °e and have more subst iritkd work (i.e. grant appfiicationw revv ew , Ipianns review, decision poiinnt.s for the Green i`nuukwH IPW). IHe Mso suggested moving the irneeting to the City CouncH Chambeirs in efforts to be moire cces.sibll to the 1pubiic and increase pubhc input and/or pavti iip ti n, Discussioi n ensued as to whether iocatioirn its the issue it that it's the Parks Coirrnrmissionn "s resp onbsibiVity to reach out and promote the commission, it was ako suggested the a"oir nirnn'i.sMoi n look ahead to irnext year and ud rntify sorne specific goalls for 2016, Robert IEaton confirmed that they can be moire innv lived with the Gir ens TukwHa p1l nn airnd confirmed that a commissioner u oWd joinn the Green Tulkwilla ip uanniinn tarn„ D. Don Su aMon requested the coo nirnni.ssionn iiirmnit future presentations to 30imims. Ad ,j urrni ei ntu 11' on ScaMon moved to adjourrn at 6AIlpm. The rnnofloru was s coi nd d by Mike Martiinn. The irrnotionn �,:n ssed uirnarnirrnou iyu El TO: FROM: DATE: Parks & Recreation Department INFORMATION MEMORANDUM Parks Commission Dave Johnson, Parks & Recreation Manager October 15, 2015 SUBJECT: 4Culture Heritage Cultural Facilities Grant ,,,, �� As noted in previous meetings, the City has applied for funding via 4Culture for development of Phase 2B at the Duwamish Hill Preserve. We have been invited for a panel interview on October 20th. Attached is a copy of the application package that was submitted. �, y( yiv III�11J !� y P" IN �' 12424 42nd Ave. S. a Tukwila, Washington 98168 • Phone: 206 - 768 -2822 • Fax. 206 - 768 -0524 5 2015 Heritage Cultural Facilities City of Tukwila Parks and Recreation Department Address 12424 42nd Ave S Tukwila Washington 98168 Shipping Address 12424 42nd Ave S Tukwila Washington 98168 Phone (206) 767 -2342 Fax (206) 767 -2341 Revenue last fiscal year $2,373,049 Revenue 2nd to last fiscal year $2,210,778 Website www.tukwilawa.gov/recreation/r)ktukr.)k.htmi Email ste hanie. gardnerAtukwilawa.gov King County Council District #8 WA State Legislative District #11 Date Incorporated 06/23/1908 Federal Tax ID 91- 6001915 WA State UBI# Organization Director Director of Parks and Recreation, Mr. Rick Still Is the Organization Director the primary contact for this application? No Director Email rick.stilltukwilawa.gov Director Phone (206) 767 -2344 Mission The mission of the Parks and Recreation Department is to enhance the quality of life for residents, businesses and visitors through quality recreational opportunities, services, and facilities; and to serve as a steward for recreational and historical properties. Project Title Duwamish Hill Preserve - Puget Sound Salish Cultural Garden Short Project Description Complete installation of Puget Sound Salish Cultural Garden, exhibiting and interpreting native plants of King County used for traditional foods, crafts and other cultural practices. Project Discipline(s) Heritage Interpretation Amount Requested $250,280 Total Project Budget $2,544,480 Venue Address Duwamish Hill Preserve 3800 S 115th Street Tukwila Washington 98168 King County Council District #8 WA State Legislative District #11 Project Venue Notes or Comments own Contact Person Tukwila Parks & Recreation Manager„ Mr. Dave Johnson Contact Phone (206) 767 -2308 Contact Email dave.johnsontukwilawa.gov VA Page 2 of 6 Project Description Describe the project for which you are seeking funds within the context of your organization's history, mission and goals. Make a case for why this project, or completing this phase of a project, is a priority for your organization at this time. If the project involves restoration or rehabilitation of a designated historic property, describe how the proposed work complies with the applicable Secretary of Interior's Standards for the Treatment of Historic Properties or local design review guidelines. We suggest you use about 250 words. The City of Tukwila requests $250,280 to support completion of our 3.3 acre Puget Sound Salish Cultural Garden at the Duwamish Hill Preserve. BACKGROUND: Duwamish Hill Preserve is a 10.5 acre property that includes 40 million year old rock outcroppings, unique native plant communities, and 600 feet of shoreline on the Duwamish River. The Hill's summit offers territorial views of Mt. Rainier, the Duwamish Valley and the downtown Seattle skyline. The City of Tukwila, Forterra (formerly Cascade Land Conservancy) and the Friends of the Hill (volunteer neighborhood group) began working together in 2001 to protect the property when the then -owner proposed to develop it. Culturally significant for its association with Puget Sound Salish (Lushootseed) oral traditions, the Hill is a key location in the stories known as the "Epic of the Winds." In 2004, Forterra and the City acquired the initial 8.6 -acre upland parcel, and in 2012 project partners purchased the adjacent 1.9 -acre flat parcel. Protection of this cultural property has created one of King County's few public open space properties that interprets Native American heritage. The City owns and manages the Preserve; Forterra retains a stewardship easement and is actively involved in restoration activities. In consultation with the Muckleshoot and Duwamish Tribes, during 2005 -09 project partners undertook Phase 1 restoration on the upland portion of the property, which opened to the public in 2010, following completion of trails, viewpoints, an outdoor classroom, and landscape restoration. The first school field trips took place in 2010 -11, and hundreds of volunteers have worked to remove invasive species and debris, and to plant and monitor native plants in several habitat areas. Eight original artworks (interpretive benches) depicting the property's cultural and natural heritage were installed in 2011, and have become icons of the Preserve. In 2011, the Preserve received the King County Executive's Historic Preservation Award for Excellence in Restoration. CURRENT WORK (Phase 2): The flat northwestern 3.3 acres of the Preserve are now being transformed into a cultural landscape showcasing five distinct lowland habitat areas — wetland, meadow, prairie, savannah, and woodland — based on the communities of native plants having traditional cultural uses not only for ancestors of the region's indigenous people, but also for contemporary tribal members and others interested in traditional cultural practices. The intent here is not to create another display garden — with more than three acres of restored habitat available, plantings will be in sufficient quantities to provide for sustainable annual harvests for basket making, preparation of traditional foods, and other cultural purposes, in addition to opportunities for heritage interpretation and recreation. Ecological restoration of the Phase 2 project area will feature permanent exhibits of native plants selected in consultation with the Muckleshoot and Duwamish Tribes and members of the Northwest Native American Basket Weavers Association. Phase 2 will re- establish and make accessible a variety of species with traditional cultural uses, including cedar, basket sedge, tules, camas, oak, beargrass, crabapple, salmonberry, and many others. Interpretive signs with English, Latin and Lushootseed plant names will describe traditional cultural uses. A large -scale etched granite artwork "Puget Sound Salish Seasonal Round" designed by Mette Hanson will provide a focal point and central gathering place for the Phase 2 area. Sandstone and etched metal benches located in the garden will interpret heritage themes related to traditional ecological knowledge. Following establishment of the cultural garden, stewardship guidelines and protocols for sustainable harvest will be Page 3 of 6 developed, with the goal of making some of the plants available for use each year, addressing a need identified by contemporary tribal members and other cultural educators for access to traditional resources found in lowland (urbanized) areas. Education programs about plants and Native culture will provide public benefit in exchange for the use of these resources. PRIORITIZATION: Fortunately, we secured two WA Heritage Capital Projects grants totaling $650,000 toward Phase 2, along with other smaller grants; unfortunately we had to start spending the state's funds before we secured all of the funds needed for Phase 2. We sequenced work into Phase 2A consisting primarily of earthwork, trail construction, and wetland /meadow establishment; and 2B consisting of interpretive elements and remaining landscape exhibits. Although we had to complete the earthwork portion first for logistical reasons, our highest priority now is to secure funds to complete Phase 2B and open this area to the public. Funds from 4Culture are specifically requested to support the following elements of Phase 213: establishment of meadow and woodland landscapes, design and fabrication of an entrance kiosk, interpretive benches (5), and interpretive signs (12). Kiosk, benches and signs are consistent with Phase 1 interpretive fixtures which are intentionally subtle, and combine organic and industrial materials inspired by the area's natural and cultural history. ORGANIZATIONAL CONTEXT: The Preserve is important in the context of the Tukwila Parks & Recreation (P &R) Department, and the City of Tukwila's history, mission and goals for several reasons. The Hill was an endangered cultural site that is significant to area Tribes; it is located in a diverse, low income community that is under -served in terms of open space; there is a high level of community support and involvement led by the Friends of the Hill; and the Tukwila School District has adopted the site as an outdoor classroom. Tukwila P &R staff support to two citizen advisory boards, the Parks Commission and Arts Commission, and manage more than 20 parks and community facilities, including significant archaeological resources and public artworks. PRESERVATION GUIDELINES: Ethnographic documentation identifies Duwamish Hill Preserve as having the Lushootseed place name of St'goxw or "Beaver Lodge." The Preserve is potentially eligible for National Register listing as part of a Traditional Cultural Property district, along with three nearby related sites, a process that the Muckleshoot Tribe's cultural resources staff is leading. Restoration work at the Preserve is consistent with the Secretary of the Interior's Guidelines for Treatment of Cultural Landscapes, including identification of character - defining features, assessment of how the landscape has changed over time, and preservation of historic fabric (plant material and geological features). Project Impact Explain why this project is a priority for your organization and what planning you have undertaken to prepare for this project. Describe how this project will impact your organization's operations, and how it will benefit your community, King County, underserved areas and/or audiences. Use quantifiable numbers in describing how this project will impact your organization's ability to interpret King County history. We suggest you use about 250 words. PRIORITIES & PLANNING: The Preserve is our priority because it represents an outstanding opportunity to interpret Native American heritage, and provides a touchstone for our multi- ethnic community through its focus on traditional cultural practices. Planning began with Master Plan development (2007) and Phase 1 design (2009) with input from the Tribes, Tukwila Historical Society, local residents, and other stakeholders. Landscape architects at SvR Design, and artist/interpretive planner Mette Hanson, developed the Phase 2 design with broad stakeholder input. Phase 2 restoration is prioritized in Tukwila's Capital Improvement Plan; the City contributed $750,000 toward acquisition of the West Parcel and $335,000 toward Phase 2 design. The City Council adopted a "Walk Page 4 of 6 and Roll" pedestrian and bicycle plan, which includes a future trail along the west side of the Preserve in the historic Interurban rail corridor, creating a multi -modal link from the existing Green River Trail to the planned Light Rail station' /4 mile to the north. An Education & Interpretive Plan (2011) guides development of our interpretive program and K -12 education. OPERATIONS: Tukwila P &R operates the Preserve as part of its park system, with a focus on opportunities for heritage education and passive recreation. Forterra retains a Stewardship Easement (ownership and management interest), and ensures that habitat stewardship, tribal cultural concerns, and educational and interpretive objectives are addressed. P &R maintenance staff is responsible for the Preserve, and Friends of the Hill work parties help with removing invasive plants, planting and monitoring native species, and other tasks. Twice each year, the Preserve welcomes 50 -100 volunteers for Duwamish Alive events, a major regional effort to reclaim and restore properties along the Duwamish River. PROJECT IMPACT & PUBLIC BENEFIT: The primary impact of the project is to make Puget Sound Salish heritage more visible in King County. The project re- connects tribal communities with their traditional lands, provides access to those lands, and builds relationships between contemporary tribal and non - tribal communities. This project directly serves the ethnically diverse, working class community of Tukwila, where 80% of district students qualify for free or reduced -price meals, and 37% are transitional bilingual speakers, an indication of the population who are recent immigrants. The Duwamish Valley had the largest concentration of pre- contact Native American winter villages in all of King County. The Preserve presents an opportunity to introduce Tukwila's (and King County's) current residents to the area's Native American culture through traditional stories, place names, and environmental awareness, as an "outdoor museum" interpreting these endangered aspects of local heritage. With community involvement in Phase 2 and ongoing public access to the Phase 1 area, our project has good momentum and visibility. With recent openings of tribal museums at Tulalip and Suquamish, and cultural programs at the nearby Duwamish Longhouse, we anticipate that public interest in regional Native American heritage will grow. The Preserve offers an opportunity for tourists and King County residents to visit a landscape that celebrates both the antiquity and the survival of Native American cultures in our region. In terms of public access, each year over 500,000 people access nearby P &R facilities (Starfire Sports Park at Fort Dent, Foster Golf Course, Tukwila Community Center, and Green River Trail). Users of these facilities will be encouraged to visit the Preserve through directional signage and promotional information. As the cultural significance of the site becomes better known through media and educational programs, residents and visitors who want to know more about local Native American heritage will seek out the site. HERITAGE INTERPRETATION: Acquisition of the West Parcel more than doubled the Phase 2 project area, greatly expanding opportunities for interpretative displays and programs related to the cultural landscape. The link between traditional stories, Lushootseed place names and native plants is strong in the area surrounding the Preserve — rock outcroppings bear the names of characters in the Epic of the Winds stories (also called North Wind and South Wind), and these characters weave baskets out of cattails, cedar roots and other materials, to collect rain water and flood the Duwamish River. This battle of the winds is re- enacted annually during tempestuous spring storms when Chinook winds bring warm rains that chase away winter weather. Visitors to the Preserve have a chance to learn first -hand about several aspects of Puget Sound Salish oral tradition. 10 Page 5 of 6 Relevant Expertise / Experience / Accomplishments Identify relevant members of your staff, both paid and volunteer, outside consultants, design team, project manager(s), and their respective qualifications and responsibilities. Be sure your project's key personnel reflect expertise in the project area. We suggest you use about 250 words. The Preserve Management Team, comprised of City of Tukwila and Forterra staff, Friends of the Hill, and project consultants, has worked collaboratively for more than a decade. Phase 2 restoration will be managed by Dave Johnson, P &R Manager. Tukwila P &R staff directed Phase 1 work at the Preserve in partnership with Forterra, led the Management Team's efforts, developed budgets for the project, and managed community outreach. In addition, a landscape architect on the Tukwila Public Works staff will provide in -kind design services for Phase 213 planting. Forterra project lead Hayes Swinney, Lands Stewardship Director, works closely with City staff, and has been involved in several of Forterra's major restoration efforts in King County. Nate Cormier, landscape architect at SvR Design, led the Master Plan and Phase 1 and 2 design development processes; he recently decamped out of state but his colleagues Jennifer Lathrop and Justin Martin are ably providing construction administration and design oversight. Artist and interpretive planner Mette Hanson (known for her work for Forterra, Islandwood, and Woodland Park Zoo) created eight stone and metal interpretive benches for Phase 1 conveying natural and cultural history themes, and she will design five more for Phase 2. She also designed the Seasonal Round gathering place, and will design and oversee construction of the kiosk and interpretive signs. Cultural resources consultant Holly Taylor developed the Education & Interpretive Plan for the Preserve, and assists with tribal consultation, development of heritage interpretive content, and fund raising. Other members of the Management Team include landscape architect Brooke Alford (Friend of the Hill, Watershed Steward and Tukwila Planning Commissioner); and Sean Albert (Friend of the Hill and Tukwila Parks Commissioner), who lead volunteer recruitment and community engagement, and serve as neighborhood advisors. Project Implementation Clearly state your project's timeline and priorities. Explain how you expect this project to be implemented. Summarize in simple language the work that will be completed with 4Culture funding. Identify other funding sources, cash and in -kind, to demonstrate community support for this project. If you have a long -term, complex project, describe the "big picture" project and timeline for completion, along with specifics about the phase for which funding is requested. We suggest you use about 250 words. After acquiring the West Parcel in 2012, we undertook a series of planning studies on the Phase 2 project area in 2013 -14, completed design development in early 2015 and began Phase 2A construction in July 2015. We are prepared to commence with Phase 213 work as soon as funding is available. Our project budget highlights the elements for which we are requesting 4Culture funding, and presents them in priority order: (1) design work on the kiosk, benches, and signs; (2) installation and establishment of remaining cultural landscape areas; (3) entrance kiosk (plus permits); (4) interpretive benches; (5) interpretive signs. It would be efficient and preferable to proceed with all of these tasks in early 2016 so that we can open the completed Phase 2 area to the public by summer 2016 without delay; however, it would be possible to proceed sequentially as funding is secured. The management team deferred one element of Phase 2, construction of a program shelter, until mid -2016, after earthwork and plantings are completed and the area is open to the public, so that sight lines and visitor habits (including use of formal and informal trails, and experiences of visiting K -12 classes) can be taken into account in finalizing the shelter's location and proceeding with design. 11 Page 6 of 6 4Culture's support for this project provides tangible recognition of the cultural value of the Preserve. Unlike museums which collect and interpret artifacts, with this project the landscape itself is a curated artifact, and the "exhibits" are living examples of restored native plant communities, with interpretation focused on the traditional cultural uses of these resources by Puget Sound Salish people. Forterra hosts the Preserve's web site www.duwamishhill.org (also linked from Tukwila MR) which will be expanded in the coming year to include educational and interpretive resources. In addition to web posting, project publicity is sent to area media including the Seattle Times, community newspapers in Burien, Renton and West Seattle, and the Tukwila blog. We also contribute articles to the City of Tukwila's newsletter and Forterra's quarterly magazine (online and print). Project information is also shared with the Green Duwamish Watershed Alliance and the Duwamish River Cleanup Coalition which seek to promote public interest in the river. We are delighted that the Preserve was featured in this year's Duwamish Revealed project, and has hosted regional gatherings of educators for storytelling and programs about the Duwamish River Valley. In terms of the "big picture" of the Duwamish Hill Preserve project, initial acquisition was completed in 2004 for $998,700; Phase 1 was completed in 2010 for $825,000; and project partners raised another $1,050,000 to acquire the West Parcel in 2012. Funding for acquisition, planning, and Phase 1 and 2 design and construction has been provided by multiple grants from at least ten different public agencies; a dozen corporate, tribal and foundation funders; and many individual donors who gave either money or time. We appreciate 4Culture's support for every step of this project, including most recently for acquisition of the West Parcel ($50,000) and archaeological survey ($13,600). We are proud that the Preserve's cultural and natural resource values are reflected in the broad support from both environmental and heritage funders. File Uploads Tukwila Parks, -2015 Project Bud ,et,pdf Tukwila Parks - 2015 O,eratin Bud et.: df ............. ............... Ll I-- .... . . . Tukwila Parks -Board List. df Tukwila Parks -. Pro ram and Event List. df �� .� ., r , . �. ,p m, . . Success! Your application is error free! Tukwila Parks - Balance Sheet• .dL 12 4CULTURE 2015 FACILITIES PROJECT BUDGET APPLICANT: Check if Confirmed INCOME City of Tukwila Park & Rec Dept Cash Income 1 In -Kind GOVERNMENT: (identify) City of Tukwila- Acquisition Mette Hanson des /proj.mgmt ✓ $750,000 $63,600 City of Tukwila -Des & Const ✓ $335,000 $96,000 - City of Tukwila- public works ✓ Phase 2B installation (2016) $3,000 City of Tukwila -PR maint.staff ✓ $3,400 KC Conservation Futures ✓ $250,000 WA Heritage Cap Proj 2011 -13 ✓ $150,000 $500,000 City of Tukwila staff 1 $96,000 WA Heritage Cap Proj 2013 -15 ✓ King Conservation District ✓ $50,000' $10,000 WA Recreation & Conservation Etched metal intr. benchbacks $60,000 12 etched metal interp. signs $17,150 SOFT COSTS: FOUNDATIONS: (Identify) Muckleshoot Charity Program I $5,000 LAND /BUILDING ACQUISITION: West Parcel acquisition $1,050,0001 FINANCING: f $01 BUSINESS /CORPORATIONS: (identify) Fowler Construction V" $9,0001 $9,000 I $2,422,880 INDIVIDUALS: Work parties: Friends & DA j_ ✓ 1 1 $19,200 OTHER: (Describe) 4C HCF 2011 - acquisition ✓ $50,000 4C HCF 2012 - archaeology ✓ 813,600 4CULTURE SUPPORT: $250,280 Cultural Facilities 2015 TOTALS: $2,422,880 $121,600 GRAND TOTAL INCOME: $2,544,480 CASH + IN -KIND TOTAL EXPENSE Cash Expense I In -Kind DESIGN: SvR Landscape Arch + subs $319,00 $21,000 - Mette Hanson des /proj.mgmt CONSTRUCTION: Pre - planning studies $63,600 Phase 2A (currently underway) - $620,587 2A gathering place artwork $30,406 Phase 2B installation (2016) - $160,430 $6,400 Friends of the Hill work parties $19,200 Program shelter $75,000 PROJECT MGMT: City of Tukwila staff 1 $96,000 FURNITURE, FIXTURES & EQUIPMENT: Three -sided entrance kiosk $20,550 Five standstone bench blocks $10,000 Etched metal intr. benchbacks $15,000 12 etched metal interp. signs $17,150 SOFT COSTS: I $6,157 Shoreline, bldg permits (kiosk) LAND /BUILDING ACQUISITION: West Parcel acquisition $1,050,0001 FINANCING: f $01 FUNDRAISING: 4 1 $5,0001 OTHER: Archaeology monitoring, contin $9,000 TOTALS: $2,422,880 $121,600 GRAND TOTAL EXPENSE: $2,544,480 CASH + IN -KIND TOTAL 4CULTURE 2015 FACILITIES PROJECT BUDGET PROJECT BUDGET NOTES: City of Tukwila Parks and Recreation Department Use the space below to add any additional information you feel is necessary to explain a category or line item [INCOME] government funding: all cash income is confirmed and committed to Phase 2 except WA Recreation & Conservation Office, which will be requested for next year, along with the Muckleshoot grant, for the (deferred) program shelter. In -kind City staff: P &R Director 4hrs /mo x 24 mo.; P &R mgr 60 hrs /mo. (2015 major construction), 20 hrs /mo (2016); P &R dep.& admin assist each 10hrs /mo. Staff serve as project managers for contracting & construction, supervise field staff on cap project, grant admin. Other staff in -kind is targeted construction tasks that maintenance staff can efficiently perform (fence removal, irrigation installation), and supplemental design tasks. In -kind work parties: Friends of the Hill avg. 15 people x 3 hrs x 4 per year x $20 /hr = $3,600 per year; Duwamish Alive events at least 50 people x 3 hrs x 2 per year x $20 /hr = $6,000 per year. All in -kind is 2015 -2016. [EXPENSES] design: SvR fee = City CIP funds; Mette's Phase 2B fee (structures design, content, graphics, fabrication oversight) $5,000 for entrance kiosk, $16,000 for benches; Mette's work on Phase 2A Seasonal Round artwork & interp. sign design included in SvR fee. Preplanning studies = King Conservation District (hydrology, soil, topography, crew time) and 4Culture funds (archaeological survey) Construction phase 2A and gathering place artwork = WA HCP funding; work is currently underway and includes major excavation to remove & relocate up to 6 feet of fill in wetland areas, plus trails, soil prep, some planting, irrigation, erosion control, etc. Construction phase 2B installation combines conservation crew days & volunteers, reducing costs by $140,000 compared to commercial bid; installation includes plants, crew time, soil prep, establishment for woodland (dry/wet buffer, forest, shrub areas), meadow area Program shelter: this element will be deferred as phase 2C, following completion of phase 2A and 2B, to that siting and design decisions can better take into account visitor needs and habits. Any unneeded contingency funds will be applied here. Kiosk to be fabricated from peeled cedar logs, with custom metal armature, in keeping with Phase 1 design aesthetic which combined organic and industrial materials (materials $5,750; construction /installation $6,500; panel design, fabrication, installation $8,300) Interpretive benches made from blocks of Wilkeson sandstone (similar to what was quarried in Tukwila ca. 1900) w /etched metal artwork on traditional ecological knowledge themes; design for 5 new benches is consistent w/8 benches installed on the Hill in 2010 Interpretive signs (12 free standing) incorporate Duwamish traditional basketry design, identify cultural landscape elements, describe traditional cultural uses of plants Permits for kiosk construction are outrageously expensive due to state shoreline management jurisdiction. We tried to negotiate a more reasonable fee, and we got nowhere with that. Acquisition = City REET (Real estate excise tax), King County Conservation Futures and 4Culture funding Fundraising and cultural resource planning = City funding 2015 4CULTURE FACILITIES PROGRAM: OPERATING BUDGET FORM YOUR ORGANIZATION NAME: Tukwila Parks and Recreation Dept. Your fiscal year ends: 12/31 ACTUAL ACTUAL THIS YR DO NOT INCLUDE ANY CAPITAL INCOME/EXPENSEI 2013 2014 2015 Operating Expenses: Personnel: 1 -Artistic 2 - Production 3 - Administrative 4 - Education (Rec staff incl. arts & culture) Production /Exhibition expenses Marketing /Promotion expenses Fundraising expenses Education program expenses Occupancy expenses Travel and Transportation Administrative expenses SUBTOTAL In -Kind expenses (= In -Kind income) TOTAL OPERATING EXPENSES 375,057 445,860 333,287 1,835,721 1,927,189 1,362,240 2,210,778 2,373,049 1,695,527 2,210,778 2,373,049 1,695,527 Earned Income: Box Office /Admissions Memberships Tuition/Workshops Concessions Sales /Rental Interest & investment income Other earned income TOTAL EARNED INCOME Earned income percentage 440,000 566,000 470,000 440,000 566,000 470,000 20% 24% 28% EARNINGS GAP 1,770,778 1,807,049 1,225,527 Contributed Income: ArtsFund Corporations Foundations Federal Government (NEA/NEH /IMS) State Government 4CULTURE City Government Individuals Benefits / Galas / Guilds In -Kind contributions (= In -Kind expenses) Other contributed income Transfers from reserves /endowment TOTAL CONTRIBUTED INCOME Contributed income percentage GRAND TOTAL INCOME 1,770,778 1,807,049 1,225,527 1,770,778 1,807,049 1,225,527 80% 76% 72% 2,210,778 2,373,049 1,695,527 SURPLUS (OR DEFICIT) Depreciation (express as a negative) SURPLUS OR DEFICIT after depreciation 0 0 0 0 0 0 15 Tukwila Parks and Recreation Department A note regarding the balance sheet: As a public agency, we do not have the opportunity to allow our expenses to exceed our income in any given year, therefore a balance sheet would simply replicate the income and expense figures submitting in our operating budget. Based on consultation with Eric Taylor, we have omitted the balance sheet. TUKWILA PARKS &RECREATION D 01 D a -i E A i .i.. F R. 1,14 City of Tukwila Park Commission Membership: 5 members /3 -year term Board Type: Advisory Liaison: Parks and Recreation Department Representative Maior duties: Advise City officials regarding the acquisition, development, expansion and operation of parks and recreational facilities and programs. Appointed by Mayor, Confirmed by Council, Ord. 1018 Position Member Term Expires Confirmed by Council #1 (Resident) Sean Albert 03/31/2016 08/03/2009 #2 (Resident) Alice Russell 03/31/2018 12/01/2003 #3 (Resident) Joanne McManus 03/31/2017 04/19/1999 #4 (Resident) Michael Martin 03/31/2018 04/06/2015 #5 (Resident) Don Scanlon 03/31/2017 04/18/2011 Student Rep. vacant 17 CITY OF TUKWILA'S PARKS AND RECREATION DEPARTMENT - PROGRAMS AND SERVICES The City of Tukwila's Parks and Recreation Department offers a wide range of events, programs and activities to Tukwila's citizens and the general public. Programs are designed for people of all ages, abilities, and incomes with a focus on providing opportunities that enhance a person's quality of life through social, environmental, and wellness activities. In addition to programs, a variety of annual events are held throughout the City. Events focus on providing resources, building community, and creating opportunities for cultural enrichment. The program areas of focus include the following: Community Events offered throughout the year at various sites include the following: Event Brief Description Annual Attendance Pre School Aged The Department provides a pre - school program for 800 Activities children two and a half to four years old. Additionally, 200 .-Family 1000 enrichment programs such as dance, gymnastics, and 1000 Annual Tukwila Art Show - May group la times is offered. Touch A Truck Event - July Youth Programs Youth programs target children ages five to twelve. A 800 Tukwila Kids Festival - August wide variety of activities are offered, including before and 1500 200 after school programs, summer camp programs, arts 800 Family 4t of July Event - July programs, sports leagues, and sport camps. Enrichment Tukwila Heritage Festival - December 400 programs include dance martial arts and music lessons. 1200 Teen Programs Teen Programs serve ages thirteen to eighteen. Programs include teen late night activities, basketball leagues, teen 1500 mentoring, and enrichment programs. Fitness /Athletics A wide variety of fitness classes are offered - teens, adults and Dance and seniors all participate. Boot camp, African Dance, 25,000 Zumba, Jazzercise, Sports leagues, Women's only fitness, open basketball and a well - established cardio/weight. Volunteer Opportunities to volunteer is available to all ages. Habitat Activities restoration activities, giving programs, and volunteer 7,000 volunteer opportunities within programs such as teen late night or hours annually senior programs. Senior Programs Senior programs are offered to anyone over the age of 50. Programs include active recreation opportunities such as 3,700 hiking, sports leagues, and dancing. Enrichment programs such as painting and social programs are also offered. Additionally a variety of services is offered, including Meals on Wheels Foot care and other human service needs. Community Events offered throughout the year at various sites include the following: Event Attendance Attendance Dr. Seuss Reading Event - March 800 Movie Nights - July and August 1500 Backyard Wildlife Festival - May .-Family 1000 Peanut Butter & Jam Concert Series - July and August 1000 Annual Tukwila Art Show - May 700 Touch A Truck Event - July 1500 Teen Summer Kickoff Festival - June 800 Tukwila Kids Festival - August 1200 Community Kitchen Event(s) - quarterly 200 Halloween Carnival - October 800 Family 4t of July Event - July 5000 Tukwila Heritage Festival - December 400 See You in the Park Event Series - July and August 1200 Spirit of Giving - December 400 Tukwila Parks and Recreation partners with several organizations to provide opportunities for citizens to experience Parks in Tukwila. Duwamish Hill Preserve is one particular park that is a site for volunteer activities such as Duwamish Alive Events, Friends of the Hill volunteer activities, and a variety of stewardship activities coordinated by our partners at Forterra. Duwamish Hill Preserve has also been a part of the annual birding tour - a component of the annual Backyard Wildlife Festival. W City of Tukwila - Duwamish Hill Preserve 2015 Heritage Cultural Facilities Design view of Phase 2 project area, looking from the Preserve's outdoor classroom toward the wetland and prairie areas. dle J,, fi Left: Concept design for three -sided entrance kiosk made from peeled cedar logs with a steel armature and sign panels, which will display a site plan, heritage interpretive information, event and program listings, and walking suggestions for seasonal highlights. Below: Concept design for ethnobotanical signs made out of steel. Twelve of these will be designed, fabricated and installed at a height accessible for children and those in wheelchairs. W Duwamish Hill Preserve Page 2 of 4 w Salmonberry Ivan @Dads spectavbdus stag adoc In early spring, frogs announce the end of winter while salnnon- berry sprouts emerge from the ground, Fresh greens were a treat for Coast Sahsh people after a long winter of dried fish, fruit, roots and nuts, They peeled the prickly sprouts and ate them raw ,.. lAis celery .. and also steamed Later to the season, rapennng salmonberrses were sper..dalo as the first edible berry of the season: and also as a sngn that of was time to harvest cedar hairk Watch for flowers and berries: 0.1,, paouak fl.—ra appnnnar in M.y and auwa way ro ra.Ibwr red b -r,es on ..1y lunne Above left: Sample ethnobotanical sign, with plant name in three languages, and information on cultural uses and seasonal changes. Above right; This Duwamish basket made of cedar root, bear grass and horsetail root, was acquired by the Smithsonian ca. 1920. An abstraction of this design motif is found throughout the Cultural Garden, on sign posts and the centert of the Seasonal Round. Three views of the interpretive benches created by Mette Hanson for Phase 1. We propose to design, fabricate and install five more original artworks in this format for Phase 2, this time highlighting themes of traditional ecological knowledge and restoration. 20 Duwamish Hill Preserve Page 3 of 4 The current site plan identifies the Phase 2 project area as "Future restoration area." Locator maps are included for reference. wr fill N7171h � r_� �q/ II PMi e P� That "Future restoration area" will look like this - Phase 2A is the gray center area where construction is currently underway. 4Culture funds are requested for Phase 2B, shown in the colored landscape areas 1 -5 which correspond to the planting plan. 21 fir' r ti Oak * JI, of Dry Buller - ,I Y Shrub Planting jar Dry Wooded Buffo -Tree and Shrub Planting Wet Wooed Buffer - Shrub Planting Wet Wooded Buffer - Tree and Shrub Planting 2 e } Hillside Meadow - Grass and Perennial Planting That "Future restoration area" will look like this - Phase 2A is the gray center area where construction is currently underway. 4Culture funds are requested for Phase 2B, shown in the colored landscape areas 1 -5 which correspond to the planting plan. 21 Duwamish Hill Preserve Page 4 of 4 The Seasonal Round created by Mette Hanson will serve as a gathering place and focal point for the cultural garden. This installation will be seventeen feet in diameter, etched in granite, and set into a concrete base. The work highlights cultural uses of native plants and other resoureces, and features the "Gatherer's Creed" in the center. It has been already been funded as part of Phase 2A, but we are really excited about it and wanted to show it off, even though it is not part of our grant request to 4Culture. A group or volunteers celebrate their good work at the Duwamish Alive! event in April of 2015. 22 Three -sided Entrance Kiosk Cost Estimate DHP P2+ Mette Hanson July 16, 2015 updated August 24, 2015 Estimate includes WA state sales tax Kiosk fabrication and installation Materials: $ 1500 peeled cedar logs $ 300 marine plywood (BS 1088 Emil Hydrotec 4 4'X8' sheets) $ 500 fir for laminated roof supports / framing $ 400 cedar shakes + roofing materials $ 2500 custom metal armature / sign support $ 450 concrete footings + brackets (2' X 3'deep; sonotube, concrete & 3 brackets per log) $ 100 shipping and delivery fees $ 5750 subtotal Construction and installation: $ 5000 custom build w /curved roof and natural timbers $ 1500 installation (w/ galvanized steel brackets bedded in buried concrete footings 2ft X 3ft) $ 6500 subtotal $129250 TOTAL Kiosk design and project management $ 2200 Kiosk design ( -20% of kiosk cost) $ 2800 Project management (locating materials, coordinating fabrication and installation) $ 5000 TOTAL Sign panel design, fabrication and installation $ 4900 Content development, design and illustration of sign panels $ 3000 Sign materials and printing (depends on material: Fused polycarbonate = $75 /sq ft; 3 ft X 4 ft sign panels $900 w /tax X 3= $3000) $ 400 Sign panel installation $8300 TOTAL 23 Metal Bench Back Cost Estimate DHP P2+ Mette Hanson July 1, 2015 Estimate includes WA state sales tax Metal bench backs (5) To be mounted on stone block benches, purchased separately. Fabrication and installation (managed by the artist) $ 6500 5 from NW Etch (Includes etching + paint fill + random orbital sanding) $ 1500 Cutting arched shape $ 1500 Aluminum 3/16" thick (includes tax and shipping) $ 1500 Bend and drill holes in etched bench backs $ 1000 File set -up for sign etching $ 300 Shipping and delivery fees $ 2000 Installation $14,300 total $15,000 rounded up Design and project management (done by the artist) $12,000 content development/design /illustration of 5 benches $ 3500 project management (ordering metal and coordinating fabrication and installation) $15,500 total $16,000 rounded up 24 Metal Sign Cost Estimate w /added garden sign DHP P2 Mette Hanson Aug 21, 2015 Cultural garden signs (10); Intro to garden (1) and Wayfinding signs (1) $ 3500 12 etched stainless steel signs (NW Etch) (Includes etching + paint fill + random orbital sanding) $ 700 File set -up for sign etching $ 1600 Aluminum channel for sign supports ( Mette acquires). $ 2600 Cut top curve, bend and weld sign supports (Ballard Sheet metal) $ 1,750 Waterjet cutting images in sign supports (Pegasus NW) $ 200 Shipping and delivery fees $ 2300 Concrete footing and sign installation + plants and restoration work as needed (Calyx Landscape) $ 4500 Project management ( Mette Hanson) (includes ordering metal and managing sign production, frame fabrication and installation) $17,150 Estimate includes 9.6% WA state sales tax where applicable 25 Duwamish Hill Preserve - Cost Estimate for Phase 213 Installation Forterra /Alford modified estimate, rev. 8/19/2015 ITEM QUANTITY UNIT UNIT COST TOTAL COST 1 Planting - Dry Buffer Shrubs Only (This area has already had soil preparation, irrigation 8 tree planted; area only requires shrubs, ground cover, herbs) Plants ( Assumes approximately 2' on center- mostly 1 gallon plants) 21,150 sf $1.00 $21,150 Crew time: planting (plant placing and planting) 5.5 days $1,150.00 $6,325 Landscape Subtotal $27,475 10% Contingency $2,748 Total $30,223 2 Planting - Wet Buffer Shrubs Only (This area has already had soil preparation, irrigation & tree planted; Area only requires shrubs, ground cover, herbs) Plants ( Assumes approximately 2' on center - mostly 1 gallon plants) Crew time: planting 3 Planting - Wet Forest and Shrub Buffer Area (This areas was left with arborist wood chip mulch only, no soil prepation, irriagation or planting has occurred) Soil Prepation and ammendment Plants ( Assumes approximately 2' on center - mostly 1 gallon plants and trees 15' O.C. + / -) Crew time: planting 4 Planting - Dry Forest and Shrub Buffer Area (This areas was left with arborist wood chip mulch only, no soil prepation, irriagalion or planting has occurred) Soil Prepation and ammendment Plants ( Assumes approximately 2' on center - mostly 1 gallon plants and trees 15' O.C. + / -) Volunteer work parties: planting in -kind $9,600 Crew time: supplemental 5 Planting - Meadow (This areas was left with arborist wood chip mulch only, no soil prepation, irragalion or planting has occurred) Soil Prepation and ammendment Seeding Plants ( Assumes a combination of bulbs, 4 inch pots and gallons) Crew time: planting Overall - Phase 2B Plantina Areas 4,620 sf $1.00 $4,620 1.2 days $1,150.00 $1,380 $0.50 Landscape Subtotal $6,000 10% Contingency $600 3 Total $6,600 5,965 sf $1.00 $5,965 5,965 sf $1.30 $7,755 1.6 days $1,150.00 $1,783 Landscape Subtotal $15,502 10% Contingency $1,550 Total $17,052 15,400 sf $1.00 $15,400 15,400 sf $1.50 $23,100 2 days $1,150.00 $2,300 Landscape Subtotal $40,800 10% Contingency $4,080 Total $44,880 6,000 sf $1.00 $6,000 6,000 sf $0.50 $3,000 6,000 sf $0.30 $1,800 3 days $1,150.00 $3,450 Landscape Subtotal $14,250 10% Contingency $1,425 Total $15,675 Crew time: establishment - initial & followup 28 days $1,150.00 $32,200 Crew time: plant placement 2 days $1,150.00 $2,300 Irrigation materials (design in field & installation TPR maint. staff) $1,500 Volunteer coordination: work party planning, recruiting, prep, task lists $9,000 Plant procurement (coordinated by Forterra) $1,000 Total $46,000 Phase 2B Total $160,430 W City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: Rick Still, Parks and Recreation Director DATE: October 21, 2015 SUBJECT: Real Property Donation -DRAFT ISSUE Land donation on South 128th Street and 3711 Ave South BACKGROUND The City was approached by a family wishing to donate a parcel of land, approximately 16,250 square feet (0.37 acres), they no longer need. The land is currently heavily vegetated with several mature trees and an intersection point for two tributaries of the Riverton Creek merging into one (see attached maps). DISCUSSION The location of the land is along South 128th Street and 37th Avenue South and has potential to become a restored site and with improvements made to the Riverton Creek area. The Parks, Recreation and Open Space Plan recommends that the City "Continue to seek opportunities for open space acquisition to increase land /trail connectivity, access to recreation areas and land conservation functions." If the property was accepted by the City an initial vegetation management plan would need to be performed that could have some financial impacts but could be absorbed in the Parks Maintenance budget. The site would be categorized as a Service Level 4, "Open Space" in the Parks Maintenance Service Levels plan and therefore would require very minimal annual maintenance. This item was discussed at the October 21, 2015 Parks Commission and the Commission... Staff is seeking direction from the Committee whether to proceed with the process and to draft a resolution for acceptance for this real property donation or not. If the Committee authorizes staff to proceed with this, then when details are finalized staff will bring this back to the Committee at a future date with a draft resolution to work through the full council process. FINANCIAL IMPACT There would be some costs associated with receiving this real property donation and staff are estimating it to be approximately $10,000. Potential costs include an appraisal, Phase One Environmental Assessment, survey and title report. RECOMMENDATION Approve staff to proceed with the process and bring this back to the Committee at a future date with a draft resolution for acceptance to work through the full council process. ATTACHMENTS A. Location Maps 27 W oral FANOA riverton creek map 32 King County iMap The nfctmation included on the map has been =pied by King County staff from a variety d sources and is sudect to change without notice. IGngCouly makes no representations or warranties, express or implied, as to accuracy, completeness, tineiness, or rights to the use ct such information. Ths docurrent is not intended for use es a survey product. fling County shaft not be fade for any gmeral. special, hared, incidental, orcorsequmtial damages inducing. bul not Invited to, lost revenues or bst profits resulting from the use or misuse d tha information contared m tits map. My sae at tits map or information on this map is prohbited except by written perntiss m d King County Date: 10/2/2015 Notes: King County GIS CENTER M TO: FROM: DATE: SUBJECT: Parks & Recreation Department INFORMATION MEMORANDUM Parks Commission Dave Johnson, Parks & Recreation Manager October 15, 2015 2016 Work Plan 1T , i In addition to the standing agenda items, we are projecting the Commission work to include, but not be limited to, the items listed below for the Park Commission in the next 12 months (in no particular order). At the October meeting, we'll review these items and aim to slot them into the 12 -month plan accordingly: ��adrl Vii; Item Description /Scope $$ 1 DHP Phase 2B Review and comment on design NO 2 DHP Phase 2 Dedication Assist in planning, sponsor /fund event, attend YES Event 3 Parcel Donation Review and comment on donation of parcel (S. NO 128th St.) 4 Project Update Update on status of Duwamish Gardens from PW NO 5 Park Name Review and forward recommendation to council NO (S.128 th St.) 6 Park Name Review and forward recommendation to council NO (Siccardi) 7 Park Name Review and forward recommendation to council NO ( Duwamish Gardens) 8 Bicentennial Park —Cabin Review and provide guidance on proposal NO artwork 9 See You in the Park 2016 Assist, sponsor, attend YES 10 Green Tukwila TBD NO 11 Park Service Level Review and fine tune NO Standards 12 North Winds Wier Park Ownership transfer — review and provide NO recommendation 13 14 ��adrl Vii; %/�,t�lf +i l Ilya 12424 42nd Ave. S. • Tukwila, Washington 98168 • Phone: 206 - 768 -2822 • Fax. 206 - 768 -0524 36