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HomeMy WebLinkAboutReg 2015-10-19 Item 5C - Grant Acceptance - WA State Department of Transportation for Cascade View Elementary Safe Routes to School Phase II in Amount of $838,950COUNCIL AGENDA SYNOPSIS Imtialc Meeting Date Prepared by +14ayor'; reCouncil review 10/19/15 BG CA Grant CA'4 EGORY ❑ Discussion A1tg Date ►1 Motion Dale 10/19/15 ❑ Resolution Mtg Date ■ Ordinance ❑ Bid Award hltg Date • Public Hearing H Other Mfg Date Mfg Mtg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ■ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P &R ❑ Police /l PrI7 ITEM INFORMATION ITEM No. 7 ST; P SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 10/19 /15 AGENDA I'T'EM TI'iI..I : Cascade View Safe Routes to School Acceptance of Washington State Phase II Department of Transportation (WSDOT) Grant CA'4 EGORY ❑ Discussion A1tg Date ►1 Motion Dale 10/19/15 ❑ Resolution Mtg Date ■ Ordinance ❑ Bid Award hltg Date • Public Hearing H Other Mfg Date Mfg Mtg Date Mtg Date SPONSOR ❑ Council ❑ Mayor ■ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P &R ❑ Police /l PrI7 SPONSOR'S The City was awarded $838,950.00 from the 2015 -2017 WSDOT grant with federal funds SUMMARY for the Cascade View Safe Routes to School Project Phase II. Improvements will include sidewalks on 33rd Ave South and South 140th St and a traffic circle. The City match requirement is $89,000, of which $37,242.00 has already been received from a developer's mitigation for frontal improvements. Council is being asked to accept the Washington State Department of Transportation grant with federal funds for $838,950.00. RW1E \VE'D BY • COW Mtg. CA &P Cmte Cmte Lf Arts Comm. ❑ F&S Cmte ❑ Parks Comm. CHAIR: JOE 2. Transportation Cmte ❑ Utilities DATE: 10/05/15 ❑ Planning COMM. DUFFIE COMM' IhE RECOMMENDATIONS: SPONsQR /ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE RI.QUIRI :D AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 103 RESIDENTIAL STREETS (PG 3, 2015 CIP) Comments.' MTG. DATE RECORD OF COUNCIL ACTION 10/19/15 _ MTG. DATE ATTACHMENTS 10/19/15 Informational Memorandum dated 10/02/15 _ Map of Plan Sheet Award Letter from WSDOT Minutes from the Transportation Committee meeting of 02/10/14 Minutes from the Transportation Committee meeting of 10/05/15 7 TO City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director - BY Robin Tischmak, City Engineer DATE: October 2, 2015 SUBJECT: Cascade View Elementary Safe Routes to School — Phase II Project No. 91210301 Acceptance of WSDOT Safe Routes to School Grant ISSU E Accept a Safe Routes to School Grant award of federal funds from the Washington State Department of Transportation ( WSDOT) in the amount of $838,950. BACKGROUND Walking routes for students to Cascade View Elementary School include unimproved roadway segments that do not currently have sidewalks or other safety enhancements, The City was successful in receiving grant funds to construct a trail that connected 5 14011' St to 32nd Ave S as the first phase of improvements. Phase II will add improvements along S 1401h St and 33rd Ave S that will directly connect the previously constructed trail and will provide safer walking routes for students throughout the neighborhood. A development on 33rd Ave S has provided mitigation funding that will be used to provide a portion of the required City matching funds. DISCUSSION The successful acquisition of the Cascade View Elementary Safe Routes to School — Phase II grant will allow the City to construct improvements on 33rd Ave 5 (5 1401h St to 5 1441h St) and on S 1401h St (Military Road to 341h Ave S) that will include: curb, gutter and sidewalk on one side of the street, a traffic circle at the intersection of 33'd Ave SIS 1401h St, ADA compliant curb ramps and curb extensions and a pedestrian refuge island with the traffic circle (see attached Plan Sheet). FINANCIAL IMPACT The total estimated project construction cost is $927,950. City required matching funds total $89,000. No Education /Encouragement/Enforcement components were proposed as those efforts were included in Phase 1 of the Cascade View Safe Routes to School Project. Phase II is currently scheduled after 2021, so a budget amendment will be proposed to Council to fund Phase II in 2016 for the remaining City match of $51,758.00. Cascade View Elementary Safe Routes to School — Phase II Grant City Funds — CIP Sheet 3 Matching Funds — Mitigation Received (areas Homes Development) Total Project Funding $ 838,950.00 51,758.00 37.242.00 $ 927,950.00 RECOMMENDATION Council is being asked to accept the grant award from WSDOT in the amount of $838,950.00 for the Cascade View Safe Routes to School — Phase II Project and consider this item on the Consent Agenda at the October 19, 2015 Regular Meeting. Attachments: Goggle Earth Pro - Plan Sheet Award letter from WSDOT Transportation Committee Minutes 02 -10 -14 with page 3.2015 CIP W:1PW EngIPROJECTSIA- Rw E RS Projects +Safe Routes te School - Cascade View {91219291p,Cwanelnfo Memo Grant Accept Phase 11 19.02.15 9I.docx 9 Cascade View SRTS Phases 1 & 11 200 900 11 12 RECEIVED �► t SEP 2 8 2815 Aw Washington State TUKVt(ILA WA/ Department of Transportatip gBLIC WORKS Lynn Peterson Secretary of Transpo Cation Mr. Bob Giberson Public Works Director City of Tukwila 6300 Southcenter Blvd. Tukwila, WA 98188 -2545 Dear Mr. G. Fes/ son: September 25, 2015 Transportation Building 310 Maple Park Avenue S.E. PO. Box 47300 Olympia, WA 98504 -7300 360 - 705 -7000 TTY: 1- 800833 -6388 www.wsdot.wa.gov Cascade View Elementary Safe Routes to School Project 2015 -17 New Law — Connecting Washington Safe Routes to School Program Federal Funding WSDOT is pleased to advise you that the above mentioned project was recently selected to receive funding through the Safe Routes to School program. The federal funding is limited to the amount shown below: Project Name: Cascade View Elementary Safe Routes to School Project $838,950 Scope: See attached Project Summary. In order to meet state requirements, the following are required: • Reporting of benefits and expenditures for transit, bicycle and pedestrian elements as required. (see attached) • Project expenditures incurred before receiving notice from Local Programs of federal fund authorization are not eligible for reimbursement. • Please refer to the Local Programs web page for detailed authorization information, including: ( http:// www .wsdot.wa.gov /localprograms /) ✓ Local Agency Guidelines (LAG) manual for detailed requirements; ✓ Transportation Improvement Program (TIP) and Statewide Transportation Improvement Program (STIP) amendments, as applicable; ✓ Funding and billing forms; ✓ Quarterly Project Report required to be completed by the end of March, June, September and December each year. To access the database you will need an account name and password. Your account name is Tukwila and your password is Tukwi785. The password is case sensitive. As a reminder, Local Programs encourages all agencies to submit monthly progress billings to ensure timely reimbursement of eligible expenditures. For assistance please contact Ed Conyers, your Region Local Programs Engineer, at 206.440.4734. Sincerely, Kathleen B. Davis Director Local Programs KBD:st:sas cc: Ed Conyers, Northwest Region Local Programs Engineer, MS NB82 -121 13 Connecting Washington Projects — Reporting Requirements 1. At Contract Award — report the estimated cost to implement any transit, bicycle or pedestrian project elements. 2. Annually, report separately on amounts expended and the funds utilized to benefit transit, bicycle and pedestrians. To assist in approximating the amount of funding spent on a contract, below are some types of work for each of the elements: • Transit elements, such as: ✓ Bus pullout ✓ Direct Access On/Off ramp ✓ HOV/HOT Lane ✓ Park and Ride Lot ✓ Transit stops /shelters ✓ Business Access & Transit (BAT) lanes • Bicycle elements, such as: ✓ ' Stand -alone /separate path ✓ Shared use path (50% bicycle /50% pedestrian) ✓ Drainage systems associated with the path (ignore if incidental) ✓ Joint use shoulder including pavement marking & signage (shoulder was widened for bicycles to travel on) ✓ Bike lane on bridge (% based on width of lane to total bridge width) ✓ Bike racks on buses, at trailheads, on local routes or schools ✓ Bike parking stations ✓ Bike share projects ✓ ' Roadway reconfiguration (road diets) (50% bicycle /50% pedestrian) ✓ Raised crosswalk/intersection (50% bicycle /50% pedestrian) ✓ Curb extensions (bulb out) (50% bicycle /50% pedestrian) ■ Pedestrian elements, such as: ✓ Sidewalk and trails or walking path ✓ Shared use path (50% bicycle /50% pedestrian) ✓ Curb and gutter for sidewalk ✓ Drainage systems associated with the path (ignore if incidental) ✓ Sidewalk on bridge (% based on width of sidewalk to total bridge width) ✓ Electronic Walk Sign with audio speaker (APS) ✓ Lighting at pedestrian crossing ( if easy to break out of illumination system ) ✓ Pedestrian lighting ✓ Crosswalk pavement markings and signage ✓ ADA accessible curb ramps ✓ Roadway reconfiguration (road diets) (50% bicycle /50% pedestrian) ✓ Raised crosswalk/intersection (50% bicycle /50% pedestrian) ✓ Curb extensions (bulb out) (50% bicycle /50% pedestrian) ✓ Refuge Islands WSDOT— Local Programs 14 Project Summary Program: Safe Routes to School Date: September 2015 Agency: City of Tukwila Project Title: Cascade View Elementary Safe Routes to School- Phase II Project Description: The project includes sidewalk, curb, gutter, traffic circle, curb extensions, and curb ramps. Detailed Project Description: 1. Installs 2700 linear feet of 6 -foot wide sidewalk with curb and gutter on the east side of 33`d Ave S (S 140th St to S 144th St) and on the north side of S 140th St (Military Rd S to 34th Ave S) ; 2. Installs a traffic circle at the intersection of 33`d Ave S and S 140th St; 3. Installs curb extensions and pedestrian refuge island at the east entrance /exit to the traffic circle at 5 140th St and 33rd Ave S; 4. ADA compliant curb ramps. Project Schedule: Project Definition 07/2015 Begin Design 07/2015 NEPA /SEPA Kick Off 09/2015 Environmental Documents Approved 02/2016 Right -of -Way Started N/A Right of Way Complete (certification) N/A Geometric /30% Design Complete 09/2015 Estimated Contract Ad 04/2016 Estimated Contract Award Date 05/2016 Open to Public (operationally complete) 09/2016 nd Award Amount: Phase Total Project Cost Amount Requested Amount Awarded Preliminary Engineering $134,144 $105,000 $105,000 Right -of -Way N/A N/A N/A Construction $793,806 $733,950 $733,950 Total $927,950 $838,950 $838,950 Page 1 of 1 15 Transportation Committee Minutes February 10, 2014 - Pape 2 53rd Avenue South (South 137th Street to South 144th Street). Staff is seeking approval to apply for a $1 million dollar WSDOT Pedestrian and Bicycle Program grant. This residential street improvement project is scheduled for design in 2015, Staff indicated that the CIP project descriptions for Residential, Surface Water, and Water would be updated. Cascade View Safe Routes to School - Phase II (33`d Avenue South /South 140th Street). Staff is seeking approval to apply for $750,000.00 in WSDOT Safe Routes to School funding. This funding does not require a City match, but if City funds are demonstrated the application becomes more competitive. The Committee requested that staff identify City matching funds. Phase II of this project will include the construction of a roundabout and new sidewalks. UNANIMOUS APPROVAL TO PROCEED WITH GRANT APPLICATIONS. III. SOUTH COUNTY AREA TRANSPORTATION BOARD (SCATBD) Meeting Bob Giberson attended the March 18, 2014 meeting, noting the discussion on oil transportation safety, which has been a growing issue of concern for cities. Councilmembers and staff discussed the growing concern for rail oil transport, particularly with regard to the BNSF intermodal yard in Allentown and any potential future expansion of that facility. BNSF has stated a commitment to purchasing 5,000 new tanker cars that have been designed with improved safety features for the transport of oil. Staff mentioned the current negotiations toward an agreement with BNSF, which will take into account public and Council input. INFORMATION ONLY. IV. MISCELLANEOUS In light of recent public comment regarding the sidewalks on the South 144th Street Bridge (over I- 5), Staff noted that in 2013, funding from PSRC Transportation Alternatives was applied for but not awarded. Staff will continue to develop the proposal for this project and seek funding opportunities as they arise. The S 144th St bridge is owned by WSDOT and proper coordination is essential. Staff noted that a meeting was recently held with Riverview Plaza owners regarding the alignment plan for the Tukwila Urban Center Pedestrian Bridge. They were pleased to know the City is considering multiple options. Meeting adjourned at 6:51 p.m. Next meeting: Monday, April 14, 2014 c" Committee Chair Approval Minutes by LH, Reviewed by GL. 17 18 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director BY: Robin Tischmak, City Engineer DATE: March 21, 2014 SUBJECT: Strander Boulevard Extension153rd Ave S /Cascade View Safe Route Phase II Project Nos, 98610403, 99110301, 91210301 Grant Applications ISSUE Authorize the submittal of grant applications for federal and state transportation funds. BACKGROUND The USDOT announced TIGER FY 2014 grant applications are due on April 28, 2014. PSRC is overseeing the regional and countywide competitive process for federal transportation grants. The regional grant applications are due on April 8, 2014 and the countywide applications are due May 7, 2014. WSDOT has announced that Safe Routes to School grant applications are due on May 5, 2014. DISCUSSION Strander Boulevard Extension Project: Final Phase TIGER FY grant (68 %) PSRC /FHWA grant FMSIB (pledged) TIB /RentonlTukwila Match $37,000,000 $25,000,000 $5,000,000 $5,000,000 $2,000,000 53rd Ave S (S 137th St to S 144thSt Pro'ect Total Cit 103 Fund Pedestrian /Bic cle Surface Water Fund Water Fund $4,168,000 $451,000 $1,000,000 $1,557,000 $1,160,000 Cascade View Safe Routes to School — Phase II (33rd Ave S/S 140th St Project Total City 103 Fund Safe Routes to School Developer Contribution $839,000 $89,000 $750,000 Future potential from nearby shortplat RECOMMENDATION Committee approval to submit grant applications for the grant funds listed above. Attachments: Strander BIvdlSW 27th St Extension, CIP page 31 53'd Ave 5, CIP pages 6, 90, and 65 Cascade View Safe Routes to School, CIP page 3 W.SPW EnglOTHER\Grant Applications120141INF0 MEMO 2014 Grant Apps TC 03- 24- 14.docx CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2016 to 2021 .. PROJECT: Cascade View Safe Routes to School Project No, 91210301 Construct an off- street, paved shared use path, sidewalks, and a traffic circle at 33rd Ave S and S 140th St. DESCRIPTION: This route was identified in the Walking Audit prepared for the Cascade View school zone. S 140th St is one of the high priority missing sidewalk areas prioritized as part of the Walk and Roll Plan. JUSTIFICATION: Enhance safety for students walking to Cascade View Elementary School and encourage transportation choices for Cascade View neighborhood residents. STATUS: Phase! is construction of an off - street, paved shared use path between S 137th St and S 140th St. Phase II includes a traffic circle at 33rd Ave SJS 140th St. Also includes sidewalks on the east side of 33rd Ave S between S 140th St & S 144th St and the north side of S 140th St between Military Rd S and 34th Ave S. MAiNT. IMPACT: New trail, traffic circle, and sidewalks will need to be maintained. COMMENT: WSDOT Safe Routes to School State grant for $428K for Phase I. Funding for Phase II in beyond will be part of a future grant application. FINANCIAL Through Estimated in $000's 2014 2015 2016 2017 2018 2019 2020 2021 BEYOND TOTAL EXPENSES Phase 8 Design 59 29 183 271 Land (RIW) 65 65 Const . Mgmt. 46 45 126 217 Construction 247 90 530 867 TOTAL EXPENSES 417 164 0 0 0 0 0 0 839 1,420 FUND SOURCES Awarded Grant 368 29 397 School District Grant Portion 29 29 Proposed Grant 750 750 Mitigation 37 37 City Oper. Revenue 49 106 0 0 0 0 0 0 52 207 TOTAL SOURCES 417 164 0 0 0 0 0 0 839 1,420 Draft 2016 - 2021 Capital improvement Program 3 19 TRANSPORTATION COMMITTEE Meeting Minutes October 5, 2015 - 5 :15 p.m_ - Foster Conference Room, 6300 Building PRESENT City of Tukwila Transportation Committee Councilmembers: Joe Duffle, Chair; Allan Ekberg, Dennis Robertson (Absent: Kathy Hougardy) Staff: David Cline, Bob Giberson, Pat Brodin, Frank Iriarte, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair Duffle called the meeting to order at 5:17 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. WAPA Best City Paving Award: Overlay and Repair - East Marginal Way South Staff shared with the Committee that the City received the Washington Asphalt Pavement Association (WAPA) Best City Paving Award for the Overlay and Repair - East Marginal Way South (South 81st Place to South Norfolk Street) Project. This project was selected over 13 other paving projects in Western Washington. The project scope included pavement repairs and an asphalt overlay, new pavement markings, pedestrian safety upgrades, and storm water improvements. INFORMATION ONLY. B. Grant Acceptance: Cascade View Safe Routes to School - Phase 11 Staff is seeking Council approval to accept a Safe Routes to School Grant award from WSDOT in the amount of $838,950.00 for the Cascade View Safe Routes to School -- Phase I I Project Phase II of this project will add improvements along South 140th Street and 33 "i Avenue South that will connect the trail constructed in Phase I and provide safer routes throughout the neighborhood. The total construction cost is $927,950.00, and a budget amendment will be proposed to fund Phase 11 for the required City match. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 19, 2015 REGULAR CONSENT AGENDA. 20 C. Public Comment: TUC Pedestrian - Bicycle Bridge over Green River Public comment is being accepted at this committee meeting and at the October 12, 2015 Committee of the Whole on the proposed fill and excavation to the Christensen Road Property for the Tukwila Urban Center Pedestrian /Bicycle Bridge over Green River_ In this project the Green River Trail will be widened from the bridge landing point westerly to Christensen Road. Mitigation for this fill is best located on the Christensen Road Property, which is designated as a Section 4(f) facility per the US Department of Transportation Act of 1966. The Committee acknowledged the de minimus use of public park and habitat restoration property, which means that activities, features or attributes of the property will not be adversely affected. FORWARD TO OCTOBER 12, 2015 COMMITTEE OF THE WHOLE,