HomeMy WebLinkAboutReg 2015-10-19 Item 5H & 5I - Bid Awards - 2015 Central Business District Sanitary Sewer Rehabilitation for $528,464.52 / 2015 Sanitary Sewer Manhole Rehabilitation for $105,068.10COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
10/19/15
Prepared
BG
Mayor's rev'
Council review
ITEM INFORMATION
ITEM No.
CAS NUMBER:
STAFF SPONSOR: BOB GIBERSON
ORIGINAL. AGENDA DATE: 10/19/15
AGENDA ITEM TITLE 2015 CBD Sanitary Sewer Rehabilitation & Sewer Manhole Projects
Bid Awards to Michels Corporation and Olson Brothers Pro -Vac, LLC
CATEGORY ❑ Discu.rdiotn
Mtg Date
❑ Motion
11 tg Date
❑ Resolution
Mfg Date
❑ Ordinance
Altg Date
IN Bid
Award
10/19/15
❑ Public Hearing
Altg Date
❑ Other
Aftg Date
Alta Date
SPONSOR II Council ❑ tailayer ❑ 1 IR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P& R ❑ Police PI PW
SPONSOR'S The 2015 CBD Sanitary Sewer Rehabilitation Project and the 2015 Sanitary Sewer Manhole
SUMMARY Rehabilitation Project were advertised on September 15 and 22 and bids were opened on
September 29, 2015. One bid was submitted for the 2015 CBD Sewer Rehabilitation Project
from Michels Corporation for $528,464.52. Olson Brothers Pro -Vac submitted the low bid of
$105,068.10 for the 2015 Sewer Manhole Rehabilitation Project. Council is being asked to
award the two bids.
RIM 'MED BY
COW Mtg.
❑ CA &P Cmte
Cmte ❑ Arts Comm.
I■ F &S Cmte
0 Transportation Cmte
Comm. ❑ Planning Comm.
CHAIR: DENNIS ROBERTSON
❑ Parks
COMMITI'TEE
Utilities
DATE: 10/13/15
RECOMMENDATIONS:
SPONSOR/AI)MIN.
COMMITTIsE
Public Works
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT 1 FUND SOURCE
EXPENDITURE REQUIRE[) AMOUNT BUDGETED APPROPRIATION REQUIRED
$633,532.62 $819,000.00 $0.00
Fund Source: 402 SEWER (PAGE 71, 2015 CIP)
Comments: Michels $528,464.52 and Olson $105,068.10
MTG. DATE
RECORD OF COUNCIL ACTION
10/19/15
MTG. DATE
ATTACHMENTS
10/19/15
Informational Memorandum dated 10/09/15
Page 71, 2015 CIP
Sewer Rehabilitation Map
Bid Tabulations
Minutes from the Utilities Committee meeting of 10/13/15
111
112
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
BY Mike Cusick, Senior Program Manager
DATE: October 9, 2015
SUBJECT: CBD Sanitary Sewer Rehabilitation
Project No. 91140203
Bid Awards
ISSUE
Award contract to Michels Corporation for the 2015 Central Business District (CBD) Sanitary Sewer Rehabilitation
Project and Olson Brothers - Pro -Vac, LLC for the 2015 Sanitary Sewer Manhole Rehabilitation Project.
BACKGROUND
In 2013, the Council approved the CBD Sanitary Sewer Rehabilitation Project. Since 2013 the Central Business
District has experienced 3 sewer main collapses. The 2015 CBD Sanitary Sewer Rehabilitation Project will address
deterioration of the approximately 50 -year old sanitary sewer pipes by relining the pipe with little impact to roadways
and minimal excavation. The 2015 Sanitary Sewer Manhole Rehabilitation Project will restore 9 manholes that have
deteriorated due to age and hydrogen sulfide gases being released by the sewage flowing through the manholes. As
slip - lining sewer mains and restoring manholes is different and specialized work, two separate contracts were
prepared.
ANALYSIS
Seven bids were received on September 29, 2015. Two bids were submitted after the published time that they were
due and were not considered. One bid was opened for the slip- lining project and four bids were opened for the
manhole rehabilitation project. All bids were reviewed and tabulated (see attached sheet). No errors were discovered
in any of the bid submittals. Michels Corporation submitted the apparent low bid of $528,464.52 for the 2015 CBD
Sewer Rehabilitation Project and Olson Brothers -Pro Vac, LLC submitted the apparent low bid of $105,068.10 for the
2015 Sanitary Sewer Manhole Rehabilitation Project.
Both Michels Corporation and Olson Brothers - Pro -Vac, LLC have previously performed work for the City that was
found to be satisfactory. The Engineer's Estimate for both phases of the project was $749,270.00
BUDGET AND BID SUMMARY
Michels Corporation
Contingency 20%
Olson Brothers -Pro Vac LLC
Contingency 20%
Grand Total
Engineers
Estimate Bid Amount Budget
$ 655,329.03 $ 528,464.52 $ 819,000.00
105.692.90
.4
$ 105,068.10
93,941.15 21,013.62
$126,081.72
$ 749,270.18 $ 760,239.14 $ 819,000.00
W-IPW EngIPROJECTS+A- SW ProJecls\CBD Sewer Rehabilitation (91140203Nala Memo 2415 CBD Sewer Bid Award 10.09.15 rrt edits rnpcgl- sb.dacx
113
114
INFORMATIONAL MEMO
Page 2
With the awarding of the two separate bid items at $528,464.52 and $105,068.10 respectively, we also have a 20%
contingency on each of the projects. The contingency amount of $126,081.72 ($105,068.10 and $21,013.62) is the
allowable expense that the Mayor will be able to approve for any change orders to the construction contracts. If at
any time the project overruns the contingency amount, staff will return to Committee and Council for approval.
RECOMMENDATION
Council is being asked to award the construction of the 2015 CBD Sanitary Sewer Rehabilitation Project to the
Michels Corporation in the amount of $528,464.52.
Council is being asked to award the construction of the 2015 Sanitary Sewer Manhole Rehabilitation Project to Olson
Brothers -Pro Vac, LLC in the amount of $105,068.10.
Council is being asked to consider both of these items on the Consent Agenda at the October 19, 2015 Regular
Meeting.
Attachments: Page 71, 2015 CIP
Map
Bid Tabulation
W \PW Eng \PROJECTS1A- SW ProlectslCBD Sewer Rehabilitation (91140203)\Info Memo 2015 CBf] Sewer Bid Award 10-09-15 Rd Edits Mpcgl- Sb.Doox
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: CBD Sanitary Sewer Rehabilitation Project No. 91140203
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
The asbestos concrete pipe in the CBD (commercial business district) is approximately 45 years old and
becoming soft, Slip lining the pipe will reinforce the strength with little impact to roadways and minimal excavation.
If the pipe collapses, the street will have to be excavated and the cost of the repairs will be significant. In the
last five years we have had two major pipe failures on Andover Park West.
A Public Works Trust Fund loan was successfully obtained in 2012 for construction.
Reduced maintenance and repair costs.
The limits of the 2013 project is APW to APE from Minkler Blvd to S 180th St and will now include the repair
to the sewer under the railroad tracks.
FINANCIAL Through Estimated
in $000's
2013 2014 2015
2016
2017
2018
2019
2020
BEYOND TOTAL
EXPENSES
Design
159
33
20
20
20
20
20
292
Land (RMI)
0
Const. Mgmt,
87
120
120
120
120
120
687
Construction
639
900
900
900
900
900
5,139
TOTAL EXPENSES
159
759
1,040
1,040
1,040
1,040
1,040
0
0
6,118
FUND SOURCES
Awarded Grant
0
PWTF /Proposed PW1
45
250
455
750
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
114
509
585
1,040
1,040
1,040
1,040
0
0
5,368
TOTAL SOURCES
159
759
1,040
1,040
1,040
1,040
1,040
0
0
6,118
2015 - 2020 Capital improvement Program
71
115
LEGEND
2014 MAIN TO RELINED WITH CIPP (COMPLETE)
2015 MAIN TO RELINED WITH CIPP
2016 MAIN TO RELINED WITH CIPP
2017 MAIN TO RELINED WITH CIPP
2018 MAIN TO RELINED WITH CIPP
SOUTHCENTER PARKWAY
LEVITZ
SOUIHCENIER QARO
21' 24'
ANDOVER PARK WEST
ANDOVER PARK WEST
21
SR 181
WEST VALL
OLYMPIC AV
SOUTH
ANDOVER PARK EAST
CASCADE AVE SOUTH
0
z
SPERRY DR
CHRISTENSEN
A
0 n
I,
0
z
INDUSTRY DR.
m
w
ANDOVER o
PARK WEST!
SR 181 WEST VALLEY H1OAWAY`
o. •, e1 my as e1 Wort unq
P. MOO.
R
PUBLIC WORKS DEPT.
- ENQINEERINQ- STREETS- WATER - SEWER- PARKS- BUILDINQ-
a., od
ohockod
wol ma
Pro; dr
field by no
CITY OF TUKWILA
CBD SANITARY SEWER REHABILITIATION SCHEDULE
CO
CD
City of Tukwila
2015 Central Business District Sanitary Sewer Rehabilitation and Sewer Manhole Rehabilitation
CONTRACT 1- BASE BID - 2015 CBD SANITARY SEWER REHABILITATION (CURED -IN -PLACE PIPE)
Item
No.
1.13
1.14
Item Description
Mobilization
Traffic Control - Flagger Labor (Minimum Bid of $36.17)
Traffic Control - Off-Duty Uniformed Police Officer
Project Temporary Traffic Control
Pre - Cleaning Video Inspection
Clean and Prep Sewer Prior to Construction
Video Inspection Prior to Construction
Provide, Install, and Manage Wastewater Bypasses
8 -inch Main Line Cured -in -Place -Pipe (CIPP)
12 -inch Main Line Cured -in -Place -Pipe (CIPP)
8 -inch Main Line Cured -in -Place -Pipe (CIPP) Pre -liner
12 -inch Main Line Cured -in -Place -Pipe (CIPP) Pre -liner
Trenchless Lateral and Outside Manhole Drop Connection
Reinstatement and Packer Injection Grouting
Force Account - Additional Clean and Prep of Sewer Prior to Construction
Engineer's Estimate
Michels Corporation
Quantity
Unit
Unit
Price
Engineer's
Amount
Unit Price
Amount
1
LS
$43,800
$ 43,800
$ 22,465.00
$ 22,465.00
208
HR
68
14,040
62.25
12,948.00
32
HR
72
2,304
72.00
2,304.00
1
LS
22,400
22,400
30,250.00
30,250.00
1
LS
8,200
8,200
12,120.00
12,120.00
1
LS
16,300
16,300
20,619.00
20,619.00
1
LS
8,200
8,200
13,357.00
13,357.00
1
LS
22,800
22,800
7,992.00
7,992.00
4,986
LF
45
224,370
36.00
179,496.00
1,524
LF
60
91,440
45.00
68,580.00
750
LF
6
4,500
2.00
1,500.00
230
LF
10
2,300
3.00
690.00
14
EA
700
9,800
903.00
12,642.00
15
HR
750
11,250
535.00
8,025.00
Subtotal
$ 481,704.00
4,095.00
$ 392,988.00
9.5% Sales Tax
45,761.88
20,000.00
37,333.86
Contract 1- Base Bid
$ 527,465.88
EA
$ 430,321.86
CONTRACT 1- BID ALTERNATE NO. 1 - 2015 CBD SANITARY SEWER REHABILITATION (CURED -IN -PLACE PIPE)
Item
No.
1.A1
1.A2
1.A3
1.A4
1.A5
1.A6
1.A7
1.A8
1.A9
1.A10
1.A11
Item Description
Mobilization
Traffic Control - Flagger Labor (Minimum Bid of 536.17)
Project Temporary Traffic Control
Pre - Cleaning Video Inspection
Clean and Prep Sewer Prior to Construction
Video Inspection Prior to Construction
Provide, Install, and Manage Wastewater Bypasses
8 -inch Main Line Cured -in -Place -Pipe (CIPP)
8 -inch Main Line Cured -in -Place -Pipe (CIPP) Pre -liner
Trenchless Lateral and Outside Manhole Drop Connection
Reinstatement and Packer Injection Grouting
Force Account - Additional Clean and Prep of Sewer Prior to Construction
CONTRACT 2 - 2015 SANITARY SEWER MANHOLE REHABILITATION
Item
No.
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
2.10
2.11
2.12
2.13
2.14
2.15
2.16
Item Description
Mobilization /Demobilization
Traffic Control - Flagger Labor (Minimum Bid of $36.17) .
Traffic Control - Off -Duty Uniformed Police Officer
Project Temporary Traffic Control
Temporary Erosion Control
Provide, Install and Manage Wastewater Bypasses
Rechannel Manhole
MH Preparatory Work, Chemical Grouting, and Cementitious Grouting
Manhole Coating
Chip and Grout Pipe Penetrations (per Pipe Penetration)
Root Control and Removal
Remove Existing Drop Connection
Install Drop Connection
Remove and Replace Existing Ladder
Remove and Replace Existing Ring and Cover
Restoration
Engineer's Estimate
Michels Corporation
Quantity
Unit
Unit Price
Engineer's
Amount
Unit Price
Amount
1
LS
$10,700
$ 10,700
$ 2,806.00
$ 2,806.00
64
HR
68
4,320.00
$ 62.25
$ 3,984.00
1
LS
7,400
7,400.00
$ 3,660.00
$ 3,660.00
1
LS
2,100
2,100.00
$ 4,550.00
$ 4,550.00
1
LS
4,100
4,100.00
$ 5,387.00
$ 5,387.00
1
LS
2,100
2,100.00
$ 3,400.00
$ 3,400.00
1
LS
5,700
5,700.00
$ 4,058.00
$ 4,058.00
1,608
LF
45
72,360.00
$ 33.50
$ 53,868.00
240
LF
6
1,440.00
$ 2.00
$ 480.00
4
EA
700
2,800.00
$ 1,190.00
$ 4,760.00
5
HR
750
3,750.00'
$ 535.00
$ 2,675.00
Subtotal
$ 116,770.00
3,000.00
$ 89,628.00
9.5% Sales Tax
11,093.15 I
5,000
8,514.66
Contract 1 - Bid Alternate No. 1
$ 127,863.15)
$ 98,142.66
$ 528,464.52
Engineer's Estimate
Olson Bros Pro Vac
Realm
RI Alia
Road Construction NW
Engineer's
Quantity
Unit
Unit Price
Amount
Unit Price
Amount
Unit Price
Amount
Unit Price
Amount
Unit Price
Amount
1
LS
$8,000
$ 8,000
$ 1,600.00
$ 1,600.00
$ 10,000.00
$ 10,000.00
$ 5,000.00
$ 5,000.00
$ 17,000.00
$ 17,000.00
114
HR
$67.50
7,695
68.90
7,854.60
50.00
5,700.00
37.00
4,218.00
60.00
6,840.00
48
HR
$72
3,456
72.00
3,456.00
72.00
3,456.00
72.00
3,456.00
72.00
3,456.00
1
LS
$13,800
13,800
16,250.00
16,250.00
3,900.00
3,900.00
3,000.00
3,000.00
3,000.00
3,000.00
1
LS
$5,000
5,000
100.00
100.00
975.00
975.00
500.00
500.00
7,000.00
7,000.00
1
LS
$5,000
5,000
4,095.00
4,095.00
9,000.00
9,000.00
20,000.00
20,000.00
60,000.00
60,000.00
5
EA
$1,200
6,000
960.00
4,800.00
1,040.00
5,200.00
4,000.00
20,000.00
1,300.00
6,500.00
9
EA
5540
4,860
1,068.60
9,617.40
2,860.00
25,740.00
4,000.00
36,000.00
2,300.00
20,700.00
2
EA
$3,500
7,000
1,800.00
3,600.00
3,800.00
7,600.00
9,000.00
18,000.00
7,700.00
15,400.00
12
EA
5840
10,080
345.80
4,149.60
985.00
11,820.00
1,000.00
12,000.00
625.00
7,500.00
3
EA
$300
900
300.00
900.00
975.00
2,925.00
1,000.00
3,000.00
625.00
1,875.00
2
EA
$360
720
1,170.00
2,340.00
850.00
1,700.00
3,500.00
7,000.00
700.00
1,400.00
3
EA
$1,440
4,320
3,000.00
9,000.00
2,775.00
8,325.00
4,400.00
13,200.00
3,300.00
9,900.00
2
EA
$480
960
975.00
1,950.00
1,250.00
2,500.00
4,300.00
8,600.00
650.00
1,300.00
5
EA
$1,000
5,000
5,148.00
25,740.00
3,600.00
18,000.00
900.00
4,500.00
750.00
3,750.00
1
LS
$3,000
3,000
500.00
500.00
2,500.00
2,500.00
5,000.00
5,000.00
7,000.00
7,000.00
Subtotal
$ 85,791.00
$ 95,952.60
$ 119,341.00
$ 163,474.00
5 172,621.00
9.5% Sales Tax
8,150.15
9,115.50
11,337.40
15,530.03
16,399.00
Contract 2 - Base Bid
$ 93,941.15
$ 105,068.10
$ 130,678.40
$ 179,004.03
$ 189,020.00
W: \PW Eng \PROJECTS \A - SW Projects \CBD Sewer Rehabilitation (91140203) \2015 CBD SEWER PROJECTS Bid Tab 09- 29- 15.xlsx 10/06/2015
120
UTILITIES COMMITTEE
Meeting Minutes
October 13, 2015 — 5:30 p.m. — Foster Conference Room, 6300 Building
City of Tukwila
Utilities Committee
PRESENT
Councilmembers: Dennis Robertson, Chair; Verna Seal, De'Sean Quinn
Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Mike Cusick, Gail Labanara and
Laurel Humphrey
Guest: Dominador Amor, Local Government Manager, Puget Sound Energy
CALL TO ORDER: Chair Robertson called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Ordinance: Approving a Franchise Agreement with Puget Sound Energy, Inc.
Staff is seeking Council approval of an ordinance approving a Franchise Agreement with
Puget Sound Energy that covers both gas and electric services. The agreement provides
for a 15 -year non - exclusive franchise that allows PSE to construct, install, maintain and
operate electric power and natural gas systems in Tukwila. Staff reviewed the terms of the
agreement, which includes a $5,000 administrative fee paid to the City. Committee Chair
Robertson asked Mr. Amor if he would be willing to discuss issues around the city's legal
ability to obtain power records when investigating illegal marijuana grow operations, and Mr.
Amor indicated that he would. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 19,
2015 REGULAR CONSENT AGENDA.
B. Bid Awards: Central Business District Sanitary Sewer Rehabilitation
Staff is seeking Council approval of a contract with Michels Corporation in the amount of
$528,464.52 for the 2015 Central Business District Sanitary Sewer Rehabilitation Project,
which will address deterioration of the approximately 50 year old sanitary sewer pipes in
that area. Staff is also seeking Council approval of a contract with Olson Brothers - Pro -Vac,
LLC in the amount of $105,068.10 for the 2015 Sanitary Sewer Manhole Rehabilitation
Project, which will restore 9 manholes. UNANIMOUS APPROVAL. FORWARD TO
OCTOBER 19, 2015 REGULAR CONSENT AGENDA.
C. Grant Amendment: Duwamish Gardens
Staff is seeking Council approval of a grant amendment with the Washington State
Recreation and Conservation Office for $200,000 additional construction funding for the
Duwamish Gardens Project. This supplement will bring the total to $1,199,434.00 and the
total required match to $581,523. Funds for the match are available from other grant
sources. Duwamish Gardens is being restored as a salmon habitat site with minor park
elements. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 19, 2015 REGULAR
CONSENT AGENDA.
D. Real Estate Exchange: Duwamish Gardens
Staff is seeking Council approval of a Real Estate Exchange and Purchase Agreement and
an Indemnity Agreement with Amalfi Investments. The City is exchanging a small portion
of the northern property along East Marginal Way South for Amalfi's larger property located
along the river. This will allow a greater area to be developed into habitat as well as make
the site contiguous with the Chinook Wind property. The City will pay Amalfi $7,200.00 for
121