HomeMy WebLinkAbout15-174 - King County - 2015 Lidar Funding AgreementFILE CQil
15 -174
Council Approval N/A
2015 King County Lidar Project Funding Agreement
This Funding Agreement (Agreement) is entered into by and among: the City of Algona,
the Town of Beaux Arts Village, the City of Burien, the City of Clyde Hill, the City of Des
Moines, the City of Enumclaw, Highlands Sewer District, the Town of Hunts Point, the City of
Kenmore, the King County Water District 111, the King County Water District 125, King
County, the City of Lake Forest Park, the City of Medina, the City of Mercer Island, the City of
Milton, the Muckleshoot Tribe, the City of Newcastle, the City of Normandy Park, the City of
SeaTac, the Port of Seattle, the City of Shoreline, the Skyway Water and Sewer District, the City
of Snoqualmie, the City of Tukwila, the Valley View Sewer District, the Vashon Sewer District,
the City of Woodinville, the Town of Yarrow Point, and other cities and governmental service
agencies that later join subject to Section VI of this Agreement (hereinafter "Party" or Parties ").
RECITALS
WHEREAS, the Parties to this Agreement consist of local governmental entities, including
counties, cities, and governmental services agencies; and
WHEREAS, the purpose of this Agreement is to permit the Parties to cooperate on the funding
of a 2015 Lidar Acquisition Project (Project); and
WHEREAS, the Project will provide 1) deliverables from Quantum Spatial, Inc. (QSI), the
vendor Kitsap County Department of Emergency Management (KCDEM) entered a contract
with for the acquisition and processing of high - resolution lidar data; and 2) quality
assessment/assurance (QA) of the deliverables by the Puget Sound Lidar Consortium (PSLC);
and
WHEREAS, KCDEM will provide among other things, administrative management of the
Project; and
WHEREAS, agencies throughout the King County region regularly engage in joint operations
and provide mutual assistance through effective interagency cooperation, and
WHEREAS, jointly funding the Project will optimize the agencies' powers and resources, and
ensure a standardized product for all Parties; and
WHEREAS, this Agreement will provide substantial benefit to the citizens of the participating
governmental agencies;
NOW THEREFORE, it is hereby agreed and covenanted among the undersigned as follows:
S-i%f
2015 King County Lidar Project Funding Agreement
2
I. PROJECT DESCRIPTION
Project details, technical specifications, and deliverable descriptions appear in the Lidar
Data Acquisition Cost Schedule developed by QSI, found in Exhibit A. All deliverables will
match the best -of -breed data specification as defined for the Puget Sound Lidar Consortium. The
area of interest (AOI) for this project includes approximately 1,095 square miles of the western
portion of King County and portions of adjacent counties to capture the AOIs for the cities of
Auburn, Bothell, Milton, Shoreline, and Woodinville. The Project data will be acquired
beginning in October 2015 for the upper elevations and in November/December for the lower
elevations during the early leaf -off period of 2015. Delivery of data and products by QSI to the
PSLC QA team will be within sixty (60) calendar days of the last date of acquisition for the
Project. QA review will be completed within thirty (30) business days of delivery from QSI.
Project costs are shared subject to Section V of this Agreement reducing each Party's financial
commitment.
II. PROJECT MANAGEMENT
1. KCDEM will manage all components of the Project, including but not limited to
contract administration and coordination with QSI and the PSLC. King County shall
enter into a separate Interlocal Agreement (ILA) with KCDEM and appoint a Project
Manager (KC PM) to coordinate with KCDEM. The KC PM shall report to the
Parties on the matters described in Section BI.2 below, and shall be readily accessible
via phone and e -mail by all Parties. The KC PM shall remain an employee of King
County at all times, and King County shall retain the right and duty to supervise the
KC PM at all times.
2. The duties of the KC PM shall include:
a. Prepare a cost - allocation model and populate the model with required data to
provide each Party with an accurate, final cost.
b. Provide direction and guidance to KCDEM, as requested by the Parties.
c. Report to the Parties on the Project's progress.
d. Account for availability and completeness of all Parties deliverables.
e. Validate and approve invoices submitted from KCDEM and direct payment to
the applicable Party.
III. PROJECT COMMITTEE
1. A Project Committee (Committee) shall be formed and shall consist of one
representative from each Party that is a signatory to this Agreement. The KC PM will
provide coordination among the Committee and KCDEM. The KC PM will serve as
the Chair of the Committee.
2. The Committee shall review and take action on the following specific items:
a. Review Project reports submitted by KCDEM, QSI, and the PSLC.
2015 King County Lidar Project Funding Agreement
3
b. Evaluate and provide direction to KCDEM regarding change order requests
whether initiated by QSI or by a member or members of the Committee.
3. Meetings of the Committee shall be held on an as- needed basis. Meetings may be
scheduled at the request of the KC PM, or by one of the members of the Committee.
The KC PM shall be responsible for the logistics of scheduling meetings. Attendance
may be in person or via teleconferencing.
IV. FISCAL AGENT
1. King County, acting as Fiscal Agent for the Project, shall:
a. Enter into an ILA with KCDEM.
b. Validate the cost for each Party.
c. Invoice each Party in accordance with this Agreement.
d. Maintain Project funds in the King County Imagery Reserve, a separate, non -
interest- bearing fund managed by the King County GIS Center, to be
disbursed as provided in this Agreement.
e. Pay invoices submitted by the PM from KCDEM.
f. Refund excess funds, if necessary and if greater than $10.00.
2. King County shall perform and maintain an accounting of payments received from all
Parties including: billings received, payments made, and unspent funds. King County
shall provide a statement of this accounting to all Parties upon written (including e-
mail) request.
3. Upon receipt of a notice of any record keeping dispute, King County shall notify all
Parties and meet jointly with all interested Parties within two (2) weeks to resolve any
record keeping dispute.
V. CONTRIBUTIONS BY PARTIES
1. By executing Counterparts, Section XVI of this Agreement, each Party agrees to pay
its required monetary contribution, as stated on the signature page, for Project
deliverables, KCDEM project management and QA services, for its AOI.
2. The contribution by each Party shall be calculated using the cost allocation model as
set forth here.
a. The square miles of the corporate or otherwise defined AOI times 1.5,
defined to two decimal point precision.
b. Value from (a) above, multiplied by the unit cost (cost per sq. mile) of the
standard deliverables ($569.09) and multiplied by 0.5. The unit cost for
the standard deliverables includes a 7% surcharge for KCDEM Project
2015 King County Lidar Project Funding Agreement
4
Management and a 7% surcharge for PSLC QA Services. This is the final
cost for the Party.
3. Optional deliverables are not included in the initial project proposal, but may be
negotiated and included later, executed under a separate counterpart, and paid at a
mutually agreed date.
4. By signing this Agreement, each Party commits to paying its full contribution to the
King County Imagery Reserve Fund by January 31, 2016. A Party may contribute its
share from its budget from either FY 2015 or FY 2016.
5. All payments to the King County Imagery Reserve Fund shall be made by check
payable to: King County Finance, and sent to King County GIS Center, 201 South
Jackson Street, Suite 706, Seattle, WA 98104, Attn: Katy Cressey.
6. All funds collected by King County shall be used solely to pay all responsible Parties
for work accepted under the QSI contract. King County shall not collect, receive or
retain any of these funds for project management, administrative fees, or other actions
it performs under this Agreement.
VI. ADDITION OF PARTIES
1. An entity may be added to this Agreement as long as the entity signs this Agreement
and its AOI is wholly included within the project boundary defined in Exhibit A.
2. A Party added to this Agreement shall make full payment to the King County
Imagery Reserve Fund by January 31, 2016. A Party may contribute its share from its
budget for either FY 2015 or FY 2016.
VII. INDEPENDENT CONTRACTOR
The services provided by King County under this Agreement are those of an independent
contractor. Employees of King County are and will remain employees of King County.
Employees of the other Parties are and will remain employees of their respective Parties.
Nothing in this Agreement shall be construed to render the Parties partners or joint venturers.
VIII. INDEMNIFICATION
Each Party shall defend, protect and hold harmless the other Parties from and against all
claims, suits and/or other actions arising from any negligent or intentional act or omission of that
Party's employees, agents and/or authorized subcontractor(s) while performing this Agreement.
2015 King County Lidar Project Funding Agreement
5
IX. AMENDMENT
The Parties may amend this Agreement. Such amendments shall not be binding unless in
writing and signed by personnel authorized to bind each of the Parties.
X. CHOICE OF LAW AND VENUE
This Agreement shall be governed by the laws of the State of Washington, both as to
interpretation and performance. Any action at law, suit in equity or other judicial proceeding for
the enforcement of this Agreement shall be instituted only in a court of competent jurisdiction in
King County.
XI. INTEGRATION CLAUSE
This instrument embodies the entire agreement of the Parties with respect to funding of
the contract. There are no promises, terms, conditions or obligations other than those contained
in this Agreement. This Agreement supersedes all previous communications, representations or
agreements, either oral or written, between any Party and King County.
XII. TERMINATION CLAUSE
In the event that King County decides not to enter into an ILA with KCDEM, this
Agreement will terminate and all Parties will receive a full refund of their contributed funds.
XIII. NO ASSIGNMENT
The Parties shall not subcontract, assign, or delegate any of their rights, duties or
obligations under this Agreement without the express prior written approval of King County.
XIV. DISPUTES
In the event that a dispute arises under this Agreement, the Parties shall endeavor to
resolve the dispute in an amicable manner by direct discussions. If not resolved by mutual
agreement, then the Parties may engage in alternative dispute resolution by mutual agreement.
No party waives its rights to seek legal remedy in the jurisdiction and venue stated in Section X.
2015 King County Lidar Project Funding Agreement
6
XV. EFFECTIVE DATE; TERM
Notwithstanding when this Agreement is signed, this Agreement shall take effect
following its execution by each Party and shall expire at the end of 2016 unless terminated
sooner.
2015 King County Lidar Project Funding Agreement
7
XVI. COUNTERPARTS
Comment: Each Party will be provided with its unique COUNTERPARTS page. Besides the
signature block this page will contain:
a. Cost generated by the cost allocation model for standard deliverables and optional
deliverables.
b. Specific terms of payment for those Parties with requirements for meeting its
financial contribution in a different manner than stated in the main body of the
Agreement.
1.Name of Party
2.AOI
times
1.5
3. Unit Cost
for standard
deliverables
4. Cost for
standard
deliverables
5. Cost for
optional
deliverables
City of Tukwila
14.45
sq. mi.
$569.09
$4,110.39
N/A
This Agreement may be signed in several counterparts, each of which shall be an original, but all
of which together shall constitute the same instrument.
2015 King County Lidar Project Funding Agreement
8
King County Lidar Project — Party Agreement Acceptance
(Note: Executing this section commits Party to acceptance and conditions within this
Agreement.)
f -t—c1 eV- • -TuV- 1i-P-
Party Organization
62_ oo 9O kriti Cv=ktrl"lz-
Party Address
13oui vm-D
Party Signature
Bog Gaic3ERSoIJ
Party Print Name
t u L-1 - We3
Party Title
c)/1 9
Date
Optional — Approved as to Form Only
(Note: this section is optional and is provided for each Party should the Party require it.
Completion of this section is NOT necessary for the purposes of formally committing to this
Agreement. It is provided for those entities needing the Agreement to contain relevant internal
approval process tracking information.)
Approval Organization
Approval Address
Approval Signature Date
Approval Print Name
Approval Title
2015 King County Lidar Project Funding Agreement
9
Optional — King County Agreement Acceptance
(Note: this section is optional and is provided for each Party should the Party require a counter
signature to this agreement by King County. Completion of this section is NOT necessary for the
purposes of formally committing to this agreement.)
King County Department
King County Address
King County Signature Date
Print Name
Title
2015 King County Lidar Project Funding Agreement
10
Exhibit A
LiDAR Data Acquisition Cost Proposal — King County LiDAR Project
September 9, 2015
Michael Gordon
Kitsap County Department of Emergency Management
911 Carver St
Bremerton, WA 98312
360 - 307 -5872
mgordon@co.kitsap.wa.us
RE: LiDAR Data Acquisition Cost Proposal — King County 2015 Project Area, WA
Quantum Spatial, Inc. appreciates the opportunity to present to the Puget Sound LiDAR Consortium (PSLC) a cost
proposal for acquiring and processing high - resolution (> 8 pulses /m2) LiDAR data for the project area of interest to
King County, WA. Our cost for LiDAR acquisition and processing abides by our negotiated cost structure with the
PSLC, assuming that a contract for
standard deliverables will be
administered through Kitsap
County, WA.
LiDAR point cloud colored by NAIP
imagery of downtown Redmond,
Washington.
Services
Airborne LiDAR
QSI will collect LiDAR data using a Leica LiDAR system to produce a highly accurate, high resolution (> 8 pulses /m2)
LiDAR dataset with no gaps and ample buffers (at least 100m) around project boundaries. Data will be collected at
a 5 309 field of view ( +/ -159 from nadir), with at least 50% overlap among swaths to minimize gaps and laser
shadowing. The LiDAR system records up to four range measurements (returns) per pulse (first, second, third, and
last). All overlapping flight lines will be flown in opposing directions to maximize detection of swath to swath
inconsistencies used to resolve system misalignments. Our GPS receivers and LiDAR systems are GNSS- capable
ensuring low PDOP values and adequate satellite constellations throughout the mission. GPS quality is predicted
before the flight and checked during post processing to ensure that positional accuracy exceeds specifications.
Using a combination of automated and manual techniques that are tailored to the particular land cover and terrain
of the study area, LiDAR processing will include kinematic corrections, calculation of laser point position, relative
accuracy testing and calibrations, classification of ground and non - ground points, assessments of statistical
absolute accuracy, and creation of ground surface models.
2015 King County Lidar Project Funding Agreement
11
Absolute accuracy assessments will compare known
RTK ground survey points to derived LiDAR points. Accuracies
are described as the mean and standard
deviation (sigma-6) of divergence from RTK
ground survey point coordinates. All accuracy
statistics (RMSEz, Accuracyz - 1.96a,
skewness /distribution, and percentile
deviations) will be reported in the final report.
Statements of statistical accuracy will apply to
fixed terrestrial surfaces only.
LiDAR Specifications Summary
Multi- Swath Pulse Density
Scan Angle
Returns Collected Per Laser Pulse
Intensity Range
Swath Overlap
GPS PDOP During Acquisition
GPS Satellite Constellation
Maximum GPS Baseline
Accuracy: (1.966), slope <20°
Vertical Accuracy (a), slope <20°
Horizontal Accuracy (a)
8 pulses /m2
530° ( +/ -15° from Nadir)
Upto4
1 -255
50% side -lap (100% overlap)
55.3.0
>6
13 nautical miles
<20cm
5_15cm
_530cm
Survey Control
Simultaneous to the LiDAR data collection
mission, QSI will conduct a static (1 Hz recording frequency) survey of the horizontal and vertical positions of two
or more survey control dual- frequency DGPS base stations established at monuments with known coordinates.
Maximum baseline lengths between control points and the aircraft GPS do not exceed 24 kilometers (13 nautical
miles). After the static GPS data have been collected, the files will be processed using the Online Positioning User
Service (OPUS). Multiple sessions will be processed over the same monument to confirm antenna height
measurements and reported OPUS position accuracy. Control monument locations will be certified by a QSI
Washington PLS.
Quality control real -time kinematic (RTK) ground check survey data will be collected within the project area, with
an established Root Mean Square Error (RMSE) of less than 2 cm. Absolute laser spot accuracies will be statistically
analyzed based upon an adequate sample (500 per 50,000 acres, depending on access and GPS conditions within
study area) of well- distributed RTK ground survey points on open, bare earth surfaces with level slope.
2015 King County Lidar Project Funding Agreement
12
Deliverables
Deliverables will match standard
LiDAR
Report of Survey
tor Puget sound LIUAK consortium:
Text report that describes survey methods; results; vendor's accuracy assessments,
including internal consistency and absolute accuracy; and metadata
.pdf, .doc, or.odt format
Aircraft trajectories
(SBET files)
Aircraft position (easting, northing, elevation) and attitude (heading, pitch, roll) and GPS
time recorded at regular intervals of 1 second or less. May include additional attributes.
ASCII text format
All- return point cloud
List of all valid returns. For each return: GPS week, GPS second, easting, northing,
elevation, intensity, return #, return classification. May include additional attributes. No
duplicate entries.
ASCII text and LAS version 1.2 format
1 /100th USGS 7.5- minute quadrangle (0.75 minute by 0.75 minute) tiles
Ground point list
List of X,Y,Z coordinates of all identified ground points.
ASCII text.
1 /100th USGS 7.5- minute quadrangle (0.75 minute by 0. 75 minute) tiles
Ground surface model
Raster of ground surface, interpolated via triangulated irregular network from identified
ground points. No unavoidable point misclassification
ESR/ floating point grid, 3 ft cell size, snapped to (0,0), 1 /4th USGS 7.5- minute quadrangle
(3.75 minute by 3.75 minute) tiles
First - return (highest -hit)
surface model
Raster of first - return surface, cell heights are highest recorded value within that cell,
voids may be filled with ground surface model
ESR/ floating point grid, 3 ft cell size, snapped to (0,0), 1 /4th USGS 7.5- minute quadrangle
(3.75 minute by 3.75 minute) tiles
Intensity image
FyleserYshalt cv nrm tot,t a �YYansrs#
;hare no tlin9 x � acis.o,
1` (Intern l v idsH {ea r,r open
GeoTIFF,1.5. ft pixel size, 1 /4th USGS 7.5- minute quadrangle (3.75 minute by 3.75 minute)
tiles
Ft'fytd 3 rxL* "3 {4�, lit . (,4pr7{ rah+3. ' 3'' 3aQ` ,,,. i*,a tlt hFA i:
z,ten 2 amin.''�'flkscheedb t Fis + f 7k -.
ntttor m n rsc elmer File# #h ll�hav,e }ronsrs n ,inter in7 f imp s� Surfaces ndel5 isle !l
,,,i k''h Y �' .' .i% fix. a SB 'liY .� al ,,,-= � Ki��'a'i�na` i52 i_.`' `cYt(ji ' 1 '!ys�.'a�.l"li
ri no gaps a file or�n a)es: Areas outside ti boundarir slitill be coded s NdData !
"� F �'�"?�S`�`vt�Ai� .. .�` '���" r�vi� ".� .i"�..; <d�aE"r..
vt mite , sha wed area in it ttret 'ur surfi3r a vnv a co lerl �asY,111t
#'t,�J, �}.iw9 °, rk 7,.i1,4 -a t..,f G
Coordinate System*
Projection
Horizontal Datum
Vertical Datum
Units
ashington State Plane Nort`
NAD83 (CORS96)
NAVD88 (GEOID03) •
U.S. Survey Feet
USGS Quadrangle tiling scheme;'
2015 King County Lidar Project Funding Agreement
13
Area of Interest — King County, WA
The area of interest (AOI) for this cost proposal includes 700,329 acres spread through King County, WA (Figure 1).
Previous LiDAR collections for the PSLC and Pierce County are shown in grey. Overlap between collections will
facilitate data matching. The AOI will be buffered by 100 meters to ensure complete coverage and adequate point
densities around study area boundaries.
King County Regional LiDAR A
2015 Project Boundary (700,329 acres)
Previously Collected LiDAR (QSUWSI)
0 5 10 Iles
Figure 1. Area of
interest for LiDAR
acquisition in King
County, WA.
Schedule
QSI will work with PSLC and King County to coordinate timing of data collection during fall 2015 as best meets the
needs of the project. All data are delivered to PSLC within 60 days of acquisition.
Cost Proposal
The following table presents LiDAR acquisition and processing costs for the project area portrayed in Figure 1,
assuming above specifications and deliverables. Costs for acquisition and base level processing are in
accordance with QSI's negotiated area - weighted rate structure with the Puget Sound LiDAR Consortium.
King County, WA Regional LiDAR 2015 (700,329 acres)
LiDAR Acquisition and Base Processing
* Budget does not include 14% PSLC administrative fee.
2015 King County Lidar Project Funding Agreement
Total Cost
$546,256.62
Per
Acre Cost
$0.78