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Home My WebLink AboutCAP 2015-10-26 Item 2B - Update - Tukwila Community Special EventsJy City of Tukwila 290 $i INFORMATIONAL MEMORANDUM Jim Haggerton, Mayor TO: Community Affairs and Parks Committee FROM: Rick Still, Parks and Recreation Director Tracy Gallaway, Parks and Recreation Manager DATE: October 20, 2015 SUBJECT: Tukwila Community Special Events ISSUE At the August 10, 2015 Tukwila City Council Committee of the Whole meeting there was a public comment regarding "providing more Tukwila community events, like the Tukwila Days' Community Festival and others, that help to rebuild the community atmosphere again." The Council requested that the Community Affairs and Parks committee discuss this issue. DISCUSSION In Attachment A you will find a list of the Community Special Events and Volunteer Outreach Activities coordinated by Tukwila Parks and Recreation for 2015. As you can see, Tukwila Parks and Recreation, in partnership with other City Departments, local businesses and community organizations host a wide variety of events each year that provide opportunities for community celebration, outreach and information referrals. Of course, this list represents only events that are organized by Tukwila Parks and Recreation. Other City Departments host community meetings and events targeted for this same purpose. In addition, City staff frequently participates and support events organized and hosted by other community organizations such as Tukwila School District, Southwest King County Chamber, the Tukwila Historical Society, Tukwila Pool Metropolitan Park District (TPMPD), Tukwila International Boulevard Action Committee (TIBAC), and others. The change to our community event offerings, including discontinuing the Tukwila Days Festival in 2011 (as referenced in Attachment B), has allowed us to provide the community with a variety of new events and engagement opportunities at locations throughout Tukwila. These events have been well attended by residents, visitors, local businesses and community organizations. We continually develop our community event and volunteer engagement offerings, striving for new and innovative ways to engage and build "community" in Tukwila. RECOMMENDATION For Information Only Attachments: A. 2015 Community Special Events and Volunteer Engagement Opportunities B. CAP Informational Memo dated February 7, 2012 9 Attachment A 2015 Community Special Events and Volunteer Engagement Opportunities Date Event Location Est Participation January 19 Martin Luther King, Jr. Day of Service Tukwila Community Center 77 February 13 Restore the Duwamish Shoreline Challenge Duwamish River Shoreline Cancelled February 26 Dr. Seuss Night Tukwila Community Center 500 March 5 Restore the Duwamish Shoreline Challenge Duwamish River Shoreline 6 April 10 Community Open House — "A Taste of Mexico" Tukwila Community Center 85 April 16 Volunteer Appreciation Ice Cream Social Tukwila Community Center 30 April 18 Duwamish Alive! Duwamish River Shoreline, Duwamish Hill Preserve 143 April 25 Park Appreciation Day Crystal Springs Park 10 April 25 Healthy Earth, Healthy You Fun 5K Run & Walk* Tukwila Community Center 116 May 9 Backyard Wildlife Festival Tukwila Community Center 500 June 17 Teen Summer Kick -off Festival Foster High School Stadium 650 June 26 Community Kitchen Tukwila Community Center 50 July 4 Family 4th at the Fort Fort Dent 5000 July 8 See You in the Park Joseph Foster Park 150 July 15 See You in the Park Riverton Park 150 July 22 See You in the Park Duwamish Park 150 July 24 Movies on the Green Foster Golf Links Cancelled July 25 Touch -a -Truck Safety & Emergency Preparedness Fair Westfield Southcenter 1000 July 29 See You in the Park Tukwila Park 200 July 29 , Peanut Butter & Jam Family Concert Series Tukwila Community Center 250 July 31 Movies on the Green Foster Golf Links 30 August 4 National Night Out Crestview Park 120 August 5 Peanut Butter & Jam Kids Concert Series Tukwila Community Center 125 August 7 Family Outdoor Cinema Series Tukwila Community Center 205 August 12 Peanut Butter & Jam Kids Concert Series Tukwila Community Center 90 August 14 Family Outdoor Cinema Series Tukwila Community Center 15 (rain) August 19 Peanut Butter & Jam Kids Concert Series Tukwila Community Center 450 August 21 Family Outdoor Cinema Series Tukwila Community Center 150 August 21 Tukwila Kids Festival Cascade View Park 1000 September 11 Restore the Duwamish Shoreline Challenge Duwamish River Shoreline 3 September 18 United Way Day of Caring Bicentennial Park 40 October 9 EarthCorps Volunteer Work Party Duwamish River Shoreline 8 October 9 Community Open House — "A Taste of East Africa" and Tukwila Big Read Tukwila Community Center 30 October 10 SocktoberFest 5K Fun Run & Walk* Foster Golf Links 35 (rain) October 17 Duwamish Alive! Duwamish River Shoreline, Duwamish Hill Preserve 52 78 October 29 Autumn Harvest Carnival Tukwila Community Center 800 ** November 13 EarthCorps Volunteer Work Party Duwamish River Shoreline 8 ** November 13 Restore the Duwamish Shoreline Challenge Duwamish River Shoreline 5 ** November 18 Thanksgiving Dinner for Seniors Tukwila Community Center 160 ** November 21 Holiday Giving Kick -off Event Westfield Southcenter NA December 12 Holiday Giving Program — Distribution Event Tukwila Community Center 300 ** December 17 Taste of Tukwila — Community Heritage & Culture Event — "Stories of Arrival — Refugee and Immigrant Youth Voices Project" Tukwila Community Center 150 ** *Indicates that a fee is required to participate * *Indicates anticipated attendance Total Participation = 13,000+ 11 12 Attachment B City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Jim Haggerton, Mayor Community Affairs & Parks Committee FROM: Rick Still, Parks and Recreation Direct- Tracy Gallaway, Volunteer & Events Superintendent DATE: February 7, 2012 SUBJECT: 2011 Community Special Events Recap ISSUE In 2010, the Parks and Recreation Department received direction from City Council to reduce overall spending for 2011 Community Special Events. BACKGROUND At the time of the initial discussion the Parks & Recreation Department was hosting three large community events: The Backyard Wildlife Festival, Tukwila's Family 4th at Fort Dent and the Tukwila Days Community Festival. Rather than cut one of the major events from the line -up, staff recommended: 1) Reduce spending on the Backyard Wildlife Festival and Tukwila's Family 4th at Fort Dent; 2) Revamp the Tukwila Days Community Festival by splitting it into a series of three mini - events that were more focused in the offerings and moving the events to locations within Tukwila to better serve the community. DISCUSSION Backyard Wildlife Festival — The budget was slightly reduced. The biggest impact was the adjusting of spending. A larger part of the budget was spent on speakers. Participation by vendors and exhibitors was of the highest priority, so participation fees were reduced, and in some case eliminated if the exhibitor or vendor could assist with overall event promotion. 2012: Continue to develop festival focusing on quality of presenters, recruitment of related exhibitors and vendors and utilize creative marketing to continue to grow festival audience. Family 4th at Fort Dent Park — The budget for this event was significantly reduced. The event start time was shifted from 2pm to 6pm. Stage entertainment was cut back from 3 performing groups to 2. Some event activities such as professional face painting and roving entertainment were eliminated. The budget for the fireworks show was reduced by 38 %. 2012: Shift event to a 4:OOpm start time to better accommodate all day park visitors and event vendors. 13 INFORMATIONAL MEMO 2 -19 -10 2010 Park & Recreation Budget Inquiries Page 2 Tukwila Kid's Festival — Despite the rainy day, attendance at this event was excellent. Most attendees came from the surrounding neighborhood. Parking was available at the adjacent shopping centers. All vendors and exhibitors were asked to provide a free activity for kids. One of the highlights was TUSK Soccer Club handing out 300 pairs of shoes to local kids. 2012: Event date is being shifted to August 11th to coincide with the end of the Summer Playground Program held at Cascade View Park. We also hope to coordinate with other area providers for "back to school" information and activities (backpack distribution, school physicals & immunizations, etc.). Community Heritage & Culture Celebration — This year's event focused on the history of Tukwila and the opening of the Tukwila Heritage & Culture Center. 2012: Event date is being shifted to September 22nd and the location is moving to the Performing Arts Center at Foster High School. We hope to have a cultural showcase of music, art and food. Tukwila Touch -a -Truck Safety & Emergency Preparedness Fair— This event was held in the parking lot at Foster High School. There was excellent participation from City Departments and other community resource groups. 2012: Event date is being shifted to June 23rd to coincide with Ham Radio Field Day 2012. This will not only allow us to showcase the Tukwila Tec Team (volunteer Ham Radio team), but it will also help us to expand our safety and emergency preparedness exhibitors to include a focus on important summer safety topics. RECOMMENDATION For Information Only W:1Volunteer & Special Events\Special Events \Administration\Budget\CAP 2011 Special Events Recap 2 -8 -12 MEMO.docx 14