HomeMy WebLinkAboutUtilities 2007-02-06 Item 3E - Report - 2006 Fourth Quater ReportFOURTH QUARTER/YEAR END REPORT TO COUNCIL
October 1 December 31, 2006
Prepared for Utilities Committee
PUBLIC WORKS DEPARTMENT
2006 YEAR END SUMMARY
4th QUARTER SIGNIFICANT ISSUES
Attachment III.E.
The Allentown /Foster Point Phase II Water Sewer Improvement Project was under construction during
2006. As of the fourth quarter, all of the new water and sewer mains have been installed. The entire
project is scheduled to be completed by the second quarter of 2007.
In 2006, there were two Green River Flood Stage!!! incidents, one in January and the second in
November, which required activation of the Emergency Operations Center (EOC) and 24 -hour inspection
and monitoring of the riverbanks and levees. At both times, there were only minor, localized flooding.
From November 6 through November 13, the Green River reached Flood Stage III. The City activated its
EOC and had two- person teams walking the Green River levee and riverbanks on a 24 -hour basis. The
City incurred only minor, localized flooding. The most significant event was a Metro Sewer line blockage
that caused a severe backup into Tukwila's sewer main. The backup was caused in part by storm water
runoff from SeaTac's Third Runway Project being dumped into the sewer lines.
On December 13 and 14, a severe windstorm hit the City causing a citywide power outage. The majority
of power was restored within three days, but some areas still were without power for up to seven days.
Debris cleanup continued through the end of December. No storm related injuries were reported within
the City. Public Works teams, augmented with Parks and Recreational personnel, reopened 17 streets,
replaced two -dozen traffic signs, and kept 20 key intersections operating. City operations were restored
within three days.
All of the new water and sewer mains are completed in the Allentown /Foster Point Water Sewer
Improvements Project and the project will be completed by the second quarter of 2007. The 2006 Overlay
Program was substantially completed.
BUDGET PROGRAM GOALS
Public Works Administration
1. Establish a Local Improvement District for the purpose of fundina the Tukwila Urban Access Proiect
at Klickitat and Southcenter Parkway: Reviewed draft Special Benefit Study which is required
prior to forming the LID. LID process review and formation hearings will be scheduled for
early 2007.
2. Evaluate future arant funding options available and Dr000se a course of action to fund transportation
proiects: Goal met. Tukwila received a $5 million grant from the State's Transportation
Improvement Board for construction of the Klickitat Project.
3. Evaluate the Citv's Emergency Management Plan using the National Emeraencv Management
Accreditation Program Standard as the auideline: Ongoing effort. Project slowed due to a lack of
full -time staff.
4. Provide quarterly reports on emeraencv manaaement issues: Goal met. All key personnel
received IS -100 and IS -200 training as required by NIMS.
5. Hold quarterly community workshops: Goal met.
Business Services
1. Create a more effective. cost efficient department proiectina and monitorina department costs:
seeking more cost effective purchasina agreements with vendors: preparing the department's
operation. maintenance and capital facilities budget using a "needs- basis" approach: Goal met.
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2005 Fourth Quarter Report to Council
Prepared for Utilities Committee
Page 2
Public Works eliminated a mid -level management position in order to provide an additional
fleet technician. Despite rising costs and an increase in the amount of infrastructure,
majority of operational and maintenance goals were met.
2. Review "rate model" for establishing appropriate rates for water. sewer and surface water enterprise
funds: Ongoing effort.
Maintenance Administration
1. Create and implement an Operations Standby and Emeraency Responsibilities Plan: Received
additional safety gear and implemented a logistics plan for high river and flood levels.
2. Analyze operational and standby needs for expansion of shop facilities: Assembled preliminary
comparables from other agencies and added a new page in the CIP.
3. Implement recurrent technical trainina and operational safety programs to maintain employee
certification levels: Completed 2006 training.
4. Implementation of maintenance trackina system for transmitting billina costs and streamlining ways of
doing business: Tracking all billable work orders.
Engineering Administration
1. Update standardized contractina procedure for construction and repair proiects: Ongoing. Continued
the expansion of the use of "cost- loaded network system" for better construction contract
management it will be used on the Klickitat, TIB Phase 11 /111 and Southcenter Parkway
Extension projects.
2. Implement new transportation mitiaation fee system: Retained consultant to update the traffic
model and update the mitigation and study fees. The model will be updated annually.
3. Create and implement a staff GPS data aatherinq plan, to supplement inventory contracted under the
Sewer and Surface Water Enterprise Funds (see CIP): Purchased GPS equipment. Created and
implemented supplemental GPS data gathering plan.
Water Utility /Maintenance Operations
General
1. Track cross connection devices and provide annual Department of Health report usina the City's
cross connection data program: Annual Department of Health report submitted.
2. Continue the implementation of the automatic meter read orogram and connect data to the Finance
Department's billina software: Ongoing. 2006 AMR goals completed.
3. Implement a proaram to test the accuracy of water meters 2- inches and laraer into standard
preventative maintenance procedures: Ongoing. Testing on schedule.
Performance
1. Install new water meters within 48 hours of the hook -uo reauest: Goal met.
2. Respond to water aualitv concerns within 24 hours: Goal met.
3. Test chlorine residual level bi-monthlv: Goal met.
4. Test coliform levels bi-monthlv: Goal met.
5. Reduce the percentage of water loss by an additional 10 percent: Analyzing fireline usage that is
unmetered at this time and may be metered to account for consumption.
Sewer Maintenance Operations
General
1. Evaluate system -wide conditions for possible replacement and /or upgrade: Supported Engineering
with project listings to be reflected in CIP.
2. Review results of video loas to identify areas of damaae or infiltration /inflow: Completed.
Performance
1. TV inspect 20.000 FL of pipe annually: Completed 18,000 FL of pipe.
2. Clean 183.000 LF of pipe annually: Completed 175,000 LF of pipe.
3. Clean and maintain 730 manholes annually: Inspected and cleaned 600 manholes.
4. Weekly monitoring of 10 sewer lift station for pump hours, start counts. and aenerator operation:
Ongoing, goal being met.
2005 Fourth Quarter Report to Council
Prepared for Utilities Committee
Page 3
Water /Sewer Construction
1. Complete construction of Allentown Phase II /Foster Point water. sewer. surface water and street
improvements: Water /sewer main construction 80% complete, pump stations are 40%
complete. Overall completion expected by second quarter 2007.
2. Complete construction of the Southcenter Blvd. Water Main Replacement Proiect: Design
completed, WSDOT permits obtained, and advertised for bids. Construction scheduled for
2007.
3. Complete construction of the Campbell Hill Water Line Proiect: Completed.
4. Complete construction of Maule Ave /Interurban Ave S Water Main Project: Completed.
Surface Water Maintenance
General:
1. Participate in development of a multi -year small drainage project list: Refinements to the 2006
small drainage project list have been coordinated with Engineering.
2. Provide field support to Engineering for GIS inventory: Goal met.
3. Investiaate throuah usaae of TV. GIS. and flushina tasks to find unmapped systems: Efforts
continue.
Performance:
1. TV inspect 15.000 LF of pipe: Unable to complete system TV work due to Sound Transit and
other project specific work requests, completed 2,548 feet.
2. Maintain /clean 3.500 LF of ditches and 4 larae water aualitv ponds: Cleaned 8,250 feet, removed
232 yards of debris.
3. Clean 1.400 catch basins. manholes and stormceotors: Cleaned and inspected 850, removed 242
yards of debris.
4. Maintain /clean 15.000 LF of storm lines: Partial completion, Vactor truck was out of service
during a critical period.
5. Weekly monitoring of 5 storm lift stations for pump hours. start counts. and generator operation:
Goal met; ongoing.
Surface Water General Engineering Services
1. Complete construction for the Cascade View Neighborhood Improvement Proiect: Project
substantially completed. Cleanup items may continue into 2007.
2. Complete construction of Strander Blvd oroiect: Project completed.
3. Complete small drainaae projects identified on the approved FY2006 list: The 2006 SDP design
and construction completed.
4. Continue development of the GIS as- builts of city infrastructure that complies with NPDES Phase II:
Area #3 inventory completed.
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