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HomeMy WebLinkAboutReg 2015-11-02 COMPLETE AGENDA PACKET; 'w►�A Tukwila City Council Agenda . REGULAR MEETING • • O Jim Haggerton, .490 David Mayor Counci /members: + Joe Duffle + Dennis Robertson Cline, CityAdministrator + Allan Ekberg + Verna Seal Kruller, Council President + Kathy Hougardy + De'Sean Quinn Kate Monday, November 2, 2015; 7:00 PM • Ord #2487 • Res #1868 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL PRESENTATIONS Fire Department presentations: a. Introduction of firefighters: • Eric Dunkley • Andrew Quinn • Ben Rasmussen • Mason Upton b. Promotion of firefighters to the position of Captain in the Fire Department: • Aaron Johnson • Dawn Judkins • William (Bill) Rodal c. Fire Department awards: • Aaron Johnson • Andy Nevens • Toby Popejoy Chris F /ores, Interim Fire Chief d. Emergency management update on Okanogan Emergency Operations Center response. Marty Grisham, Emergency Manager; Raejean Kre% Emergency Management Specialist; and Patrick Smith, Firefighter. 3. PROCLAMATION A proclamation in honor of Veterans Day on November 11, 2015. Pg.41 4. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda (p /ease limit your comments to five minutes per citizen). To comment on an item fisted on this agenda, please save your comments until the issue is presented for discussion. 5. CONSENT AGENDA a. Approval of Minutes: 10/19/15 (Regu /arMtg.) b. Approval of Vouchers. c. A resolution establishing a second Finance Department Petty Cash Fund, eliminating the Seattle Southside Visitor Center Change Fund; and repealing Resolution No. 1829. [Reviewed and forwarded to Consent by the Finance and Safety Committee on 10 /20 /15.] Pg.43 (continued..) REGULAR MEETING Monday, November 2, 2015 Page 2 6. UNFINISHED BUSINESS 7. NEW BUSINESS Discussion on the selection process for appointments to the Lodging Tax Advisory Committee. Pg.51 8. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report d. City Attorney e. Intergovernmental Pg.57 9. MISCELLANEOUS 10. EXECUTIVE SESSION 11. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings - Council members are elected for a four -year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. ERGENC t MANAGEMENT Tukwila's Response to the Okanogan Complex Fire N Tukwila's Response: Okanogan Complex Fire Saturday, August 15 It was a "perfect storm" for wildland fires! Five separate fires started on the same day by lightning strikes. -P Tukwila's Response: Okanogan Complex Fire C) SUNDAY, AUGUST 16th Tukwila's Response: Okanogan Complex Fire Initially Tukwila sent Emergency Management Specialist, Raejean Kreel. Am She was asked to be the "Operations Section Chief." She served seven days. 03 TUESDAY, AUGUST 18TH Tukwila's Response: Okanogan Complex Fire e and several of the ore help called for. Am The Blue Lake and Tunk Fires O Tukwila's Response: Okanogan Complex Fire n M A N n Marty is asked to be the EOC Manager. Wednesday was also the day the fires really grew. The next 48 hours staff had three hours of sleep. Marty served for nine days. A "Shout Out" to the Soup Ladies - Ginger "Mama" Passarelli M WEDNESDAY AUGUST 19TH Tukwila's Response: Okanogan Complex Fire Twisp River Fire explodes and more fires combine. A few more new fires pop up. FIRE GROWTH IN 24 HOURS Tukwila's Response: Okanogan Complex Fire ©KA OCA The white line is the fire perimeter on August 18th. The red IiL shows the perimeter at 11 p.m. August 19. - http: / /wildfiretoday.com /tag /okanagan -fire/ a) THURSDAY, AUGUST 20th Tukwila's Response: Okanogan Complex Fire Am Patrick Smith started as the EOC Manager's Aide, and was quickly reassigned to the "Situation Unit Leader." Served eight days. Fitfr 03 Tukwila's Response: Okanogan Complex Fire A "sunny" day in Okanogan County! N O Tukwila's Response: Okanogan Complex Fire N N Tukwila's Response: Okanogan Complex Fire N Tukwila's Response: Okanogan Complex Fire N a) Tukwila's Response: Okanogan Complex Fire N op Tukwila's Response: Okanogan Complex Fire EOC relocation? CO O Tukwila's Response: Okanogan Complex Fire Utilities Communications Weather forecasts Air quality Mental health of responders W N INTERESTING AND UNIQUE EXPERIENCES Tukwila's Response: Okanogan Complex Fire CO Tukwila's Response: Okanogan Complex Fire TAKEAWAYS - LESSONS LEARNED • Spanish interpreters/ Facebook page • Alert and warning system (similar to our CodeRed) • Social media • Liaisons • GIS mapping • Volunteers • Donations management • Relationships and partnerships matter • Incident Command System training co a) Tukwila's Response: Okanogan Complex Fire CITY OF EMERGENCY MANAGEMENT To our Residents, City Administration, City Council and fellow employees, we say T SANK `' OU for your support and encouragement for us to swim with others in their time of need! 40 Office of the Mayor City of Tukwila, Washington PROCLAMATION WHEREAS, Veterans Day originated as "Armistice Day" in November 1919 after the Allied nations and Germany ceased World War I hostilities on the eleventh hour of the eleventh day of the eleventh month; and WHEREAS, Armistice Day was designated a National Holiday by Congress in 1938 and renamed Veterans Day in 1954 to honor American veterans of all wars; and WHEREAS, Veterans Day continues to be commemorated as a special and solemn occasion in honor of the millions of men and women whose military service has had a profound effect on the history of our Nation; and WHEREAS, the City of Tukwila honors and thanks all of America's veterans for their patriotism and willingness to serve and sacrifice for the common good; NOW, THEREFORE, I, Jim Haggerton, Mayor of the City of Tukwila, do hereby proclaim November 11, 2015: Veterans Day in the City of Tukwila and encourage all public officials and members of the community to join me in recognizing this important observance. Signed this 2nd day of November, 2015. Jim Hagge ayor 41 42 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by A4ayore e , 11/02/15 CW Council review V\ ITEM INFORMATION ITEM No. 5.C. 43 STAFF SPONSOR: PEGGY MCCARTHY ORIGINAL AGENDA DATE: 11/02/15 AGENDA ITEM T11IJ Adopt Resolution creating a Finance Department second petty cash fund to process Municipal court witness and juror fees and to eliminate the Seattle Southside Visitor Center change fund. CATEGORY Discussion Mtg Date Motion Ally Date Z Resolution Mtg Date 11/02/15 I Ordinance Mtg Date L Bid Award Mtg Date Public Hearing Ally Date — Other Mtg Date SPONSOR I Council -1 Mayor I-IR DCD Finance n Fire I I IT P&R 1 I Police fl PW SPONSOR'S Adopt Resolution establishing a second Finance Department petty cash fund, eliminating SUMMARY the Seattle Southside change fund and repealing Resolution No. 1829 RimiNVED BY COW Mtg. fl CA&P Cmte Z F&S Cmte Transportation Cmte _ 1 Utilities Cmte Arts Comm. 1 Parks Comm. Planning Comm. DATE: 10/20/15 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Finance Unanimous Approval; forward to 11/02/15 Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURI; REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/02/15 MTG. DATE ATTACHMENTS 11/02/15 Informational Memorandum dated 10/15/15 Resolution in Final Form Minutes from the Finance & Safety Committee Meeting of 10/20/15 43 44 �J�VItLA Wqs City of Tukwila TO: Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Finance and Safety Committee FROM: Peggy McCarthy, Finance Director BY: Cindy Wilkins — Finance Specialist Lily Jue — Fiscal Coordinator DATE: October 20, 2015 SUBJECT: Establish a petty cash fund for payment of witness and juror fees; eliminate the Seattle Southside Visitor Center change fund. ISSUE Approve the establishment of a $500 petty cash fund from which juror and witness fees will be paid; approve the elimination of the Seattle Southside Visitor Center $100 change fund. BACKGROUND The current process for paying juror and witness fees is time consuming. Currently, jurors and witnesses are paid through accounts payable. This process requires action on the part of three finance staff. Each juror or witness is set up as a vendor in order to process the payment, a check is issued and then mailed. If these checks remain outstanding beyond a specified time frame State law requires the City mail a due diligence letter and affidavit of loss to the respective person's last known address. If the signed and notarized affidavit is returned the original check is voided and the witness or juror will be issued a replacement check. If the due diligence letter is returned undeliverable or if there is no response, the checks are presented to the Finance & Safety Committee to be approved as unclaimed property and then to City Council for approval. Once approved, the check amount is reported to the State Department of Revenue as Unclaimed Property. With the establishment of the Tourism Promotion Area (TPA) and the pending transfer to the TPA of the Seattle Southside Visitor Center, the SSVC will no longer operate as a City function /business. The change fund will be returned to the City. DISCUSSION Paying jurors /witnesses in cash when services are rendered is considered more efficient. To make this process change, a petty cash fund needs to be established from which these cash payments will be made. The attached resolution will establish a change fund level of $500 for the payment of juror. The SSVC will be moving to the TPA soon and will no longer be part of the City. The attached resolution will also eliminate the current change fund level of $100. RECOMMENDATION The Council is being asked to consider these items at the October 26, 2015 Committee of the Whole Meeting and subsequent November 2, 2016 Regular Meeting. ATTACHMENTS Draft Resolution 45 46 2908; City of u la Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING A SECOND FINANCE DEPARTMENT PETTY CASH FUND; ELIMINATING THE SEATTLE SOUTHSIDE VISITOR CENTER CHANGE FUND; AND REPEALING RESOLUTION NO. 1829. WHEREAS, the Tukwila City Council previously established Change Fund and Petty Cash Fund levels by Resolution No. 1829, passed on June 2, 2014; and WHEREAS, there is a need to establish a second Petty Cash Fund level from the General Fund -000 in the amount of $500.00 for the Finance Department to process on- site cash disbursements of Municipal Court witness and juror fees, which will increase operational efficiency and improve customer service; and WHEREAS, there is a need to eliminate the current Change Fund level of $100.00 on the Seattle Southside Visitor Center Hotel /Motel Tax Fund -101 due to operational changes; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: Finance Department General Fund 000 $ 300.00 Finance Department Water Fund 401 400.00 City Clerk's Office General Fund 000 100.00 Municipal Court General Fund 000 300.00 Parks and Recreation General Fund 000 350.00 Golf Course Foster Golf Course Fund 411 1,200.00 (or less as needed) W: Word Processing \Resolutions \Revise Petty Cash and Change Funds 10- 27- 15.doc SG:bjs Page 1 of 2 47 Section 2. The Petty Cash Fund levels are hereby set as follows: Finance Department General Fund 000 $ 300.00 Finance Dept. Witness /Juror Fees General Fund 000 500.00 Police Investigation/Tukwila General Fund 000 10,000.00 Fire Department General Fund 000 350.00 Parks and Recreation General Fund 000 300.00 Public Works Division I General Fund 000 350.00 Section 3. Resolution No. 1829 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2015. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney W: Word Processing \Resolutions \Revise Petty Cash and Change Funds 10- 27- 15.doc SG:bjs 48 Page 2 of 2 City of Tukwila Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes October 20, 2015 — 5:30 p.m.; Hazelnut Conference Room PRESENT Councilmembers: Kathy Hougardy, Chair; Joe Duffie, Kate Kruller (Absent: De'Sean Quinn) Staff: Peggy McCarthy, Sandy Garrett,Trina Cook, Leon Richardson, Laurel Humphrey CALL TO ORDER: Chair Hougardy called the meeting to order at 5:30 p.m. I. PRESENTATIONS No presentations. H. BUSINESS AGENDA A. Resolution: Amending the Change Fund Levels Staff is seeking Council approval of a resolution that would establish a $500 petty cash fund for the payment of witness and juror fees. These payments are currently made through accounts payable which involves three staff members. Cash payments are expected to be much more efficient and will also remove these payments from the annual unclaimed property process. The resolution also proposes to eliminate the Southside Visitor Center change fund, as the establishment of the Tourism Promotion Area means the SSVC will no longer operate as a City function. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 2, 2015 REGULAR CONSENT AGENDA. B. Update on Police Records Management System The Police Department is planning to update its records management system which has been in place for almost 20 years and is considered inefficient and limited. An updated system is expected to improve effectiveness, efficiency and safety, reduce liability, and falls in alignment with the City and the Police Department Strategic Plans. $350,000 has been set aside in the contingency fund for this effort, and a request for an additional $500 - 600,000 will come forward in the City's budget amendment proposal due in committee next month. The total request will include software, hardware, implementation, training, and half -time tech support position. A request for proposals has been issued to identify a vendor, and the City's Tech Council has been briefed and is in support of an updated records management system for the Police Department. INFORMATION ONLY. C. Update on 2014 Audit Report The Washington State Auditor has issued the City's 2014 audit report. The City received a clean report for the financial and accountability portions of the audit, but the audit of compliance with federal grant regulations resulted in findings that the City did not have adequate internal controls to ensure compliance with federal suspension and debarment requirements. The City strongly disagrees with this finding, as it was in fact in compliance with those requirements, it did just not have physical evidence, such as a printed out webpage. Many cities in South King County have been observing and voicing concerns about changes in the State Auditor's Office in the past two years. INFORMATION ONLY. 49 50 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayors rev Council review 11/02/15 BM n Motion Mtg Date V\ ( I Ordinance Mtg Date [ Bid Award Mtg Date Public Hearing Mtg Date Other Mtg Date CATEGORY ►1 Discussion Mfg Date SPONSOR Council Mayor L f _ DCD Finance I 'Fire IT I I P&R Police LW SPONSOR'S SUMMARY The City imposes motels. promotion required members; a 1% lodging tax on the certain overnight stays at area hotels and Under Washington State law, lodging tax proceeds can only be used for tourism (overnight and day visitors) and other tourism related activities. The City is to have an LTAC overseeing use of the lodging tax funds. The LTAC has nine one is an elected City Official; four are hoteliers; and four are non - hoteliers. Rim I WI .M BY CA &P Cmte Cmte n Arts Comm. ITEM INFORMATION ITEM No. 7 51 STAFF SPONSOR: BRANDON MILES ORIGINAL AGENDA DxiI:: 11/2/15 Ac;1;NDA ITi?M TIT] l' Briefing on the role and appointment process of the City's Lodging Tax Advisory Committee (LTAC). 11/02/15 n Motion Mtg Date _ Resolution Mtg Date ( I Ordinance Mtg Date [ Bid Award Mtg Date Public Hearing Mtg Date Other Mtg Date CATEGORY ►1 Discussion Mfg Date SPONSOR Council Mayor L f _ DCD Finance I 'Fire IT I I P&R Police LW SPONSOR'S SUMMARY The City imposes motels. promotion required members; a 1% lodging tax on the certain overnight stays at area hotels and Under Washington State law, lodging tax proceeds can only be used for tourism (overnight and day visitors) and other tourism related activities. The City is to have an LTAC overseeing use of the lodging tax funds. The LTAC has nine one is an elected City Official; four are hoteliers; and four are non - hoteliers. Rim I WI .M BY CA &P Cmte Cmte n Arts Comm. r F &S Cmte _ Transportation Cmte Comm. Planning Comm. CHAIR: N/A i4 COW Mtg. C Utilities DATE: N/A a Parks COMMITTEE RECOMMENDATIONS: SPONSOR /ADMIN, COMMI Mayor's Office nm N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $N /A $N /A $N /A Fund Source: N/A Comments: N/A MTG. DATE RECORD OF COUNCIL ACTION 11/2/15 MTG. DATE ATTACHMENTS 11/2/15 Informational Memorandum dated 10/29/15 51 52 �YJtLgN, 7' 4T City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Brandon Miles, Economic Development Liaison DATE: October 29, 2015 SUBJECT: Lodging Tax Advisory Committee Appointment Process ISSUE Briefing on the role and appointment process of the City's Lodging Tax Advisory Committee (LTAC). BACKGROUND The Council President has asked staff to brief the Council on the LTAC and the appointment process. The City imposes a 1% lodging tax on the certain overnight stays at area hotels and motels. For 2016, the City's budget estimates that the City will receive approximately $630,000 in lodging tax funds. Under Washington State law, lodging tax proceeds can only be used for tourism promotion (overnight and day visitors) and other tourism related activities (RCW 67.28.1816). The lodging tax is a separate charge from the Tourism Promotion Area (TPA) fee of $2 per night per room. All hotels and motels are subject to the lodging tax, but only hotels and motels with at least 90 rooms are subject to the TPA fee. The TPA fee does not go to the City, instead the fee goes to the newly created Seattle Southside Regional Tourism Authority ( "Authority "). The Authority collects the TPA fee from eligible hotels in the cities of Tukwila, SeaTac, and Des Moines. In 2016, the Authority will assume most of the operations of Seattle Southside Visitor Services (SSVS), which is currently a division within the City of Tukwila, and will be responsible for marketing the region to potential overnight guests. The 2016 budget approved by the Authority's board estimates 2016 revenue at $4.6 million. In order to collect the lodging tax and spend the funds collected, the City is required by State Law to have a Lodging Tax Advisory Committee. The Committee makes recommendations to the City Council on any request to use lodging funds, including requests by the City. The City Council can accept or reject any of the LTAC recommendations. However, the City Council cannot change the specific funding amounts recommended by the LTAC. The City's LTAC has nine voting members (State law only requires that the LTAC have five members). Four of the members are representatives of businesses that are required to collect the tax (hoteliers), four are persons involved in activities authorized to be funded by the tax (non - hoteliers); and one member is a City elected official who serves as the LTAC chair. Traditionally, the Council President has served as the City's elected official chairing the LTAC. Due to member resignations, the City currently has four vacant positions on the LTAC. State Law requires that the City Council, "review the membership of the advisory committee annually and make changes as appropriate (RCW 67.28.1817)." This annual review requirement is also found in City Council Resolution # 1533. 53 INFORMATIONAL MEMO Page 2 DISCUSSION The LTAC is different from many of the City's other board and commissions in that typically non- residents serve as its members. As discussed above, the LTAC members are divided into two categories, hoteliers and non - hoteliers. The following is a list of lodging businesses in the City: Hotel /Motel Name Geographical Location Hampton Inn Southcenter Embassy Suites Seattle Southcenter Courtyard by Marriott, Southcenter Southcenter Courtyard by Marriott, Seattle /SeaTac Southcenter Doubletree Hotel Southcenter Extended Stay America (WVH) Southcenter Extended Stay America (51St Ave) Southcenter Tukwila Homewood Suites Interurban Home2Suites Southcenter Ramada Southcenter Residence Inn Southcenter America's Best Value Inn Interurban Jet Inn Tukwila International Blvd Comfort Inn Interurban Days Inn Interurban Econo Lodge Tukwila International Blvd Knight's Inn Tukwila International Blvd Ramada Limited Tukwila International Blvd Travelodge Tukwila International Blvd With regards to hotelier appointments the City has typically strived to have a diversity in ownership and brands; and diversity in lodging business type (short term vs. extended stay). The non - hoteliers eligible to serve on the LTAC are considerably broad. In the past the City has had entities serve on the LTAC such as, Albert Lee Appliance, Chamber of Commerce, the Museum of Flight, Rainforest Cafe, and Westfield Southcenter. Again, the City has strived to have diversity in the types of businesses that serve on the LTAC, for example having entities such as commercial property owner, restaurant, and entertainment related businesses. For both hoteliers and non - hoteliers, the LTAC's members have typically been businesses and hotels within or near the Southcenter area of the City. The reason for this is that the City looks for entities engaged in tourist attraction (both overnight and day tourists). The Southcenter area is the largest draw in the City for both overnight and day tourists. Over 90% of all hotel revenue is generated in hotels in and around Southcenter; 90% of all restaurant sales occur in the Southcenter area; and, with the exception of the Museum of Flight, most entertainment businesses are located in or near Southcenter. Economic Development staff looks for business representatives to serve on the LTAC who are clearly engaged in marketing, business collaboration, and businesses that cater to overnight and day tourists. For appointments to the LTAC, the City has followed its standard appointment process in which the Mayor makes a recommendation to the City Council for appointment. However, unlike other appointments, the Council appointments the LTAC member, instead of confirming the Mayor's recommendation. In the past appointments to LTAC were done on a case by case basis as positions became open. Starting this year Economic Development staff assumed staff support 54 INFORMATIONAL MEMO Page 3 for the LTAC, and suggests that the Council review the membership of the LTAC on a yearly basis in order to follow the requirement under State Law and the City's adopted resolution. The LTAC currently has a number of vacant positions and the Mayor is ready to present recommendations to the Council for appointments. Economic Development staff would like to have the Council appoint members to the LTAC at its November 16th Regular Council meeting. The recommendations that will be put forward are the result of nearly two dozen meetings Economic Development staff has had with businesses engaged in the tourism industry. At that same meeting staff will also provide an overview of the preliminary budget for lodging tax in 2016. RECOMMENDATION Discussion only. 55 56 TO: City 6200 Southcenter Boulevard Tukwila, WA 98188 -2544 The City of opportunity, the community of choice Mayor Haggerton Councilmembers FROM: David Cline, City Administrator DATE: October 28, 2015 SUBJECT: Report for November 2, 2015 Regular Council Meeting Jim Haggerton, Mayor The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • SeaTac Sustainable Airport Master Plan — Transportation Review Committee: On October 20 Public Works staff attended the 2nd quarterly meeting with the Port of Seattle Planning staff to discuss local and regional impacts of proposed airport terminal expansions. • Association of County /Cities Information Systems Conference: Mary Miotke attended the Association of County /Cities Information Systems (ACCIS) Conference October 21- 23. Agenda Topics include: Vendor Fair, Current City /County issues, State & Local Government, System Security, Strategic Planning, Microsoft Licensing and Technology Trends. • Local Records Committee Meeting: On October 22 City Attorney Rachel Turpin, City Clerk Christy O'Flaherty, Administrative Supervisor Barbara Saxton and Tukwila Police Records staff hosted a meeting with the Office of the Secretary of State Local Records Committee, the City of Kent, the City of Olympia and King County. The Local Records Committee establishes records retention requirements for government agencies. II. Community Events • Duwamish Alive!: DCD staff participated in the Duwamish Alive! event on October 17 to help improve shoreline habitat. Great progress has been made over the last three years at the Boeing Employees Credit Union (BECU) site clearing invasive plants and planting native vegetation. At Saturday's event, almost soo native plants were installed and mulched and additional blackberries were removed. • World of Dance Competition: October 17 -18 the World of Dance competition came to the Community Center. This event has been held around the world including London, Moscow, Singapore and many other locations. There were over woo spectators and over 400 competitors on Saturday. In addition they hosted dance classes all weekend. This event was such a success they have already booked another date for September 2016. Phone: 206- 433 -1800 • Email: Mayor @Tuk aWA.gov • Website: TukwilaWA.gov 57 City Administrator Report October 28, 2015 Page 2 • Sea Mar Youth at Tukwila Community Center: Since January residents of Sea Mar Youth Treatment Center have been coming to TCC for fitness room and open gym visits so they can be physically active and have social interaction outside of their treatment facility. Sea Mar Youth Treatment Center is a local agency that specializes in dealing with male minors who have had difficulty with substance abuse, but are now in treatment. • Somali Women's Only Fitness Program: In partnership with Global to Local, TCC is offering the 4th Cycle of the Somali Women's Only Fitness Program. 35 women ranging in ages from 25 to nearly 8o are enrolled in the program. • C.A.R.E. Night at Cascade View: Staff from Fire, Parks & Recreation and Police attended Cascade View's fall C.A.R.E. Night on October 21. Over 500 people attended the event to receive free clothing as well as to gather information from local community groups. Strong - Bridge Consulting, LLC, one of the partners /donors for the City's Spirit of Giving, donated warm socks and new underwear to each Cascade View student. • Washington Recreation & Park Association Business Institute: On October 22, for the third year in a row, TCC hosted the Washington Recreation & Park Association Business Institute with 3.5o state wide recreation professionals in attendance. In addition WRPA also hosted a two day Parks Maintenance training Wednesday and Thursday that included another 5o parks professionals from around the state. • Foster High School Future Business Leaders of America (FBLA): Finance Director Peggy McCarthy recently met with Foster's FBLA club. The club will be drafting letters to the business community asking for financial assistance to help defray travel costs to the state competition in Spokane that will be held in the spring. • Community Safety Conversation: On October 22 Project Development Manager Joyce Trantina facilitated a community safety conversation which brought Police, Fire, Emergency Management and other City staff together with parents and children representing some of Tukwila's diverse communities. The City's Community Connectors led small discussion groups, shared feedback and provided interpretation assistance. III. Staff Updates Public Safety • Problem Oriented Policing Conference: The Tukwila Anti -Crime Team gave a presentation on the Take Back Our Boulevard operations at the Problem Oriented Policing Conference in Portland Oregon. This was an international conference with attendees from several different countries. Feedback from attendees at the conference, which has presenters from all over the world, was that Tukwila's presentation was one of the best of the conference. Project Updates • Outback /Bonefish Grill Dual- Concept Restaurant: A pre - application meeting was held for a proposed dual- concept restaurant project, combining Outback Steak House with Bonefish Grill, on the north side of Westfield Mall opposite Macy's. The restaurants will share kitchen space, but retain their individual character and building design. This will be the first stand- alone Outback /Bonefish Grill dual- concept restaurant in Washington State. Phone : 2Q 58 800 • Email: Mayor @TukwilaWA.gov • Website: TukwilaWA.gov City Administrator Report October 28, 2015 Page 3 • Duwamish Hill Preserve Phase 2: Plantings are in full swing, binder material has been applied to walking paths, lawn seed is coming up nicely, log benches are done. We are a few short weeks away from completion. The Duwamish Alive event had about 6o volunteers doing a variety of work. • Tukwila International Boulevard Community Transformation: Six bids were received on October 22 for the Urban Renewal Motel Demolition Project that will demolish the three motels and the Smoke Shop on TIB. Construction Group International, LLC submitted the apparent low bid of $470,247.75 with the Engineer's Estimate at $635,839.13. The bid award is scheduled for the November 9 Committee of the Whole meeting. • Interurban Ave S Roadway: The goal is to complete base paving on the west side of Interurban Avenue prior to the winter storms. The curb and gutter placement on the west side from Fort Dent to nearly 149th has been completed. Base paving in this area should be complete by the end of the week. Walsh continues to prep grade for the remaining curb and gutter placement from 149th to the north end of the project (143rd) early next week. • TUC Pedestrian - Bicycle Bridge over the Green River: The draft l00% plans have been distributed for review. ROW acquisition and permitting approvals continue and the Shorelines Variance hearing was held on October 26. • Transit Plan Update: Public outreach strategies are underway including an online survey and a pop -up Open House. The online survey will be available in English, Spanish, and Somali. The pop up Open House is tentatively scheduled for November 2 from 3 -7pm at Saars. Live interpretation services will be provided. • Facilitative Leadership Training: Human Resources coordinated Facilitative Leadership Trainings by John Luthy held on October 26 and 28 for Finance and Parks & Recreation staff. • 2015 Washington State Lean Transformation Conference: Staff from Administration, Finance and Police attended the 2015 Washington State Lean Transformation Conference. The two -day conference provided a wealth of information and resources for continuing to implement Lean processes. Phone : 20 800 • Email: Mayor @TukwilaWA.gov • Website: TukwilaWA.gov 59 60 Upcoming Meetings & Events November 2015 2nd (Monday) 3rd (Tuesday) 4th (Wednesday) 5th (Thursday) 6th (Friday) 7th (Saturday) Tukwila Transit Plan Event Stop by and give your input on how you use transit and how to make it better. 3:00 to 7:00 PM Saar's Super Saver Foods (3725 S. 144th St.) ➢ Civil Service Commission, 5:00 PM (Hazelnut Conference Room) ➢ Transportation Si- Arts Si- Equity & Diversity Coimini ^pion Coimmi ^pion, CANCELLED ➢Financrr- e Safety Cmto CANCELLED ➢ Library Advisory Board, 7:00 PM (Community Center) 5:15 PM (Hazelnut Conference Room) Rescheduled to 11/12/15 General Election VOTE! Q Corte CANCELLED ➢ City Council Regular Mtg., 7:00 PM (Council Chambers) 9th (Monday) 10th (Tuesday) llth (Wednesday) 12th (Thursday) 13th (Friday) 14th (Saturday) Si- Conununity Affairs & Parks Corte, 5:30 PM (Hazelnut Conference Room) ➢ City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) Veterans Day Recognition Event 10:00 AM (Community Center) Contact Laurel Humphrey for additional information at 206- 433 -8993 or laurel.humphrey Veterans Day City offices closed *s +r+ x *.. ♦s #+ f 'l \�. Si- Equity & Diversity Cotmmission, 5:15 PM (Hazelnut Conference Room) Rescheduled from 11/5/15 ➢ Huffman Services Advisory Board, 11:00 AM (Human Services Office) Restore the Duwamish Shoreline Challenge 1:00 PM —4:00 PM Meet at the Green River Trail @ BECU Campus (12770 Gateway Drive) For information visit: www.forterra.org/ events hat 10:00 AM to 12:00 NooN Rescheduled to 11/21/15 Volunteer Planting at the Duwamish Hill Preserve 10:00 AM— 1:00 PM (3800 S. 115`i' St) For infonnation visit www.forterra.org / events A tukwilawa. ov g ➢ Plannin_ Coimni ^pion CANCELLED ➢ COPCAB, 6:30 PM ( Hazelnut Conference room — 6200 Southcenter Blvd) ➢ Utilities Cmto CANCELLED ➢ City Council Work Session 5:30 PM (Council Chambers) Si- Tukwila International Boulevard Action Corte, 7:00 PM (Valley View Sewer Dist. 3460 S 148th) > Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 - 767 -2342. ➢ Community Affairs & Parks Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Partman at 206 - 431 -2197 ➢ Equity & Diversity Commission: 1st Thurs., 5:15 PM, Hazelnut Conf. Room. Contact Joyce Trantina at 206 - 433 -1868. ➢ Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. Meeting Cancelled. >Human Services Advisory Brd: Human Services Office. Contact Evie Boykan at 206 - 433 -7180. ➢ Library Advisory Board: 1st Tues., 7:00 PM, Community Center. Contact Tracy Gallaway at 206 - 767 -2305. ➢ Transportation Committee: 1st & 3rd Mon., 5:15 PM, Foster Conf. Room Meeting Cancelled. 61 Tentative Agenda Schedule MONTH MEETING 1- MEETING 2 - MEETING 3 - MEETING 4 - REGULAR CO,W. REGULAR C.G.W. November 2 9 16 23 See agenda packet Public Hearing: Special Presentation: Public Hearing: Valley cover sheet for this -Tax Levy. Budget amendment. week's agenda - Amendment to the Communications. (November 2, 2015 Washington Place Regular Meeting). Development Bid Award: Special Issues: Agreement. A bid award for the - Discussion on Council vacancy Urban Renewal process. Special Issues: l Demolition Project. - Discussion and Jax Levy consensus on Sound Legislation. Unfinished Business: Cities Association -An ordinance Public Issues Tax Levy Legislation. amending the Committee (SCA Development PIC). Agreement for 223 Andover Park East. -Bid Award for the Urban Renewal Project. Committee of the Whole meeting to be followed by Special Meeting. W-A