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HomeMy WebLinkAboutTrans 2011-05-16 COMPLETE AGENDA PACKET City of Tukwila Distribution: A. Le J. Hernandez S. Kerslake Transportation Committee V. D all Clerk File Copy D. Robertson 2 Extra Joan Hernandez May Chair A. y or r H Ha agg erton e-mail to: A. Le C. S. Lancaster O'Flaherty, D. Almberg Joe Duff Dideon, B. Saxton, S. K. Matej Verna Seal B. Giberson Norris, M. Hart, S. Kirby F. Iriarte R. Tischmak G. Labanara AGENDA MONDAY, MAY 16, 2011 Time: 5:00 PM Place: Conference Room #1 Item Reommended Aet� °rl Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. Tukwila Int'I Blvd Improvements Phases II III a. Forward to 6/6/11 Regular Pg. 1 Project Completion and Acceptance Consent Agenda b. Target Zero Grant Opportunity b. Information Only Pg. 5 Washington State Traffic Safety Commission 3. SCATBd c. May 17, 2011 Agenda c. Discussion Only Pg. g 4. MISCELLANEOUS 5. ANNOUNCEMENTS Future Agendas: Next Scheduled Meeting: Monday, June 6, 2011 S The City of Tukwila strives to accommodate individuals with disabilities. Please contact the Public Works Department at 206 433 -0179 for assistance. City Of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Public Works Director DATE: May 13, 2011 SUBJECT: Tukwila Int'l Blvd Improvements Phases If and III Project No. 95 -RW03 95 -RW04; Contract No. 09 -006 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage bond. BACKGROUND The Notice to Proceed for Contract No. 09 -006 with Gary Merlino Construction Company, Inc., of Seattle, Washington, was issued on April 29, 2009 for construction of the Tukwila International Blvd Roadway Improvements Phases and Ill. This project continued the corridor improvements started with Phase I by constructing urban street amenities such as curb, gutters, sidewalks, illumination, widening the roadway, installing two new traffic signals, adding dedicated bus pullouts, and completing the high flow bypass drainage system to the outfall at SR 599. ANALYSIS Construction was physically completed on October 22, 2010, Sixty -seven Change Orders were issued during construction totaling $672,534.59. The majority of the Change Orders can be summarized in three distinct categories. The first, at approximately $300,000, was due to changed conditions discovered in the field. The second, at approximately $115,000, was due to obstructions encountered during drilling of the support walls on either side of the roadway. The third, at approximately $310,000, was attributed to WSDOT's late permit condition that required a half -width overlay in the limited access area near SR 599. These changes were offset by various Change Order credits for approximately ($60,000) and under -runs of ($485,393.00). The largest single under -run, at roughly $175,000, was due to an asphalt cost adjustment. The budget for this contract with a 15% contingency was $14,100,834.98. No retainage was held as the contractor used a retainage bond. Contract Award Amount 12,255,380.00 Change Order Nos. 1 through 67 672,534.59 Cost Under -runs (485,393.00) Sales Tax for WD 125 W Sewer 7.218.52 Total Amount 12.449.740.11 W IPW Eng1PROJECTSA- RW RS Projects\95RW03 TIB24Construction\TIS Ph2 &3 INFO MEMO Closeout -05 -13 -11 gl.doc 1 TIB II and III Page 2 The final cost for the entire project resulted in a significant savings from the original budgeted amount. The savings to both grant funding agencies and City budgets are shown in the following table: TIB II III Budget Actual Difference Total Expenditures $17,946,000.00 $16,286,427.34 1,659,572.6_6_ Federal Grants (7,529,000.00) (7,419,543.42) (109,456.58) State Nickel Funds (2,848,000.00) (2,848,000.00) 0.00 Trans Improv Brd (4,145,000.00) (4,011,917.00) (133,083.00) Utilities WD,W,Com (377,000.00) (379,269.43) 2,269.43 City Revenue 3,047,000.00 1,627,697.49 1,419,302.51 RECOMMENDATION The Council is being asked for formal acceptance and retainage bond release authorization, subject to standard claim and lien release procedures, for the contract with Gary Merlino Construction Company, Inc. in the amount of $12,449,740.11 and to consider this item on the consent agenda at the June 6, 2011 Regular Meeting. Attachment: Dept of Revenue Notice of Completion 2 Stale of Washington Department h Revenue PO Boa 4 74 74 REVENUE Oly mpia WA 98504 -7474 Contractor's Registration No, (UBI No.) 600 584 952 Date 3/18/11 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: Nme t4i Adrress o'a�bli>igencys Use (�nly "ix,.h��r..ec, r`si..tt.:..x. y.n<,... "t�-a "T. Assigned To City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number Tukwila International Boulevard Phases 2 3 Improvements 09 -006 Contractor's Name Telephone Number Gary Merlino Construction, Inc.. 206 762 -9125 Contractor's Address 9125 10th Ave S, Seattle WA 98108 Date Work Commenced Date Work Completed Date Work Accepted 4/29/09 10/22/10 XX /XX /XX Surety or Bonding Company Travelers Casualtiy Surety Company Parker, Smith Feek, Inc. (Local Agent) Agent's Address 2233 112th Ave NE, Bellevue WA 98004 Contract Amount 12,255,380.00 Additions 672,534.59 Liquidated Damages 0.00 Reductions 485,393.00 Sub -Total 12,442,521.59 Amount Disbursed 12,499,740.11 Amount of Sales Tax Paid at 9.5% 7,218.52 Amount Retained 0.00 (If various rates apply, please send a breakdown.) TOTAL $12,499,740.11 TOTAL 12,499,740.11 4 AW17S g Comments: Signature Tax Rule 171 Retainage Bond Type or Print Name Diane Jaber Finance Approval h Phone Number 206 -433 -1871 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 45I -7985. You may also access tax information on our Internet home page at http: REV 31 0020e(6-27-01) 3 4 City of Tukwila Jim Haggerton, Mayor INFORMATiONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Public Works Director DATE: May 13, 2011 SUBJECT: Target Zero Grant Opportunity Washington State Traffic Safety Commission ISSUE Discuss the Target Zero grant program. BACKGROUND The Washington Traffic Safety Commission (WSTC) released the Request for Proposals (RFP) for the Target Zero grant program in March 2011. Grant applications were due by May 13, 2011. DISCUSSION The RFP suggests that a competitive grant application will include substantial data to prove that the grant proposal addresses the top two priorities of the Target Zero plan. Further, the WSTC states that only proposals that reduce accidents involving impaired driving, speeding, young drivers, unrestrained drivers /passengers and distracted drivers have a high probability of receiving funding. Further, the typical grant award will range from $1,000 to $50,000, with grants larger than $50,000 only going to regional projects. Matching funds are not required; however projects with a local match receive special consideration. None of our programmed projects in the 2011 -2016 Capital Improvement Program appear to meet the Target Zero criteria; therefore, the decision was made to not submit a grant application. RECOMMENDATION For information only. Attachment: Target Zero RFP (pp. 1 -3) W:1PW EngIOTHEROob GibersonVCommittee_Councilflnto Memo Target Zero Grant Opportunity -doc 5 a STATE OF WASHINGTON Traffic Safety C O M M I S S I O N WASHINGTON TRAFFIC SAFETY COMMISSION (WTSC) PO Box 40944, 621 8 Avenue SE, Suite 409, Olympia, WA 98504 -0944 360.753.6197, FAX 360.586.6489 httr): /www.wtsc.wa. qov kstevens(@,wtsc.wa.gov slind(@mtsc.wa.gov (RFP Coordinator) REQUEST FOR PROPOSALS (RFP) The Washington State Strategic Highway Safety Plan: Target Zero seeks to reduce traffic deaths and serious injuries to zero by the year 2030. The Washington Traffic Safety Commission is committed to the Target Zero plan and provides annual grants to qualified applicants for projects that address the priorities and strategies in Target Zero that move our state towards that goal. The Washington Traffic Safety Commission announces that the annual grant process is open and we are now accepting request for proposals for projects to reduce traffic fatalities and serious injuries. The application period is open from March 22 to May 13, 2011. All proposals must be received by 5:00 pm May 13, 2011. If your proposal receives an award, the funding period will be from October 1, 2011 to September 30, 2012. This Request for Proposal package contains the following parts: 1. Frequently asked questions about WTSC grants 2. Instructions for completing the Grant Request Form /Project Agreement 3. A description of how the proposals are evaluated 4. A list of required terms conditions 5. The Grant Request Form/ Project Agreement March 2011 WTSC Grant Application 1 6 1 Frequently Asked Questions What is Target Zero? Washington is building traffic safety partnerships throughout the state to align priorities and leverage our resources to improve traffic safety. Target Zero is the Washington State Strategic Highway Safety Plan that was built through those partnerships. It sets forth a vision to reduce fatalities and serious injuries to zero by the year 2030. It provides a comprehensive framework of specific goals, priorities, objectives, and strategies. The Washington Traffic Safety Commission commits agency resources and funding to implement the Target Zero plan. Therefore, successful request for proposals will align their projects with the Target Zero plan. The plan is available at http: /tarcietzero.com What are Target Zero Priority Areas? Please refer to the Target Zero plan (http: /targetzero.com to learn about Target Zero Priority Areas. The four priority levels are determined based on the percentage statewide of traffic fatalities and serious injuries associated with each factor. Currently, priority one has three areas impairment, speeding and run- off -the- road collisions. Priority two includes young drivers, unrestrained vehicle occupants, distracted drivers, intersection related collisions, and traffic data systems. Priorities three and four contain areas associated with fewer fatality crashes. In addition to the statewide priority areas listed in Target Zero, a local county /municipality may have data that shows a shift in the percentages of traffic fatalities in that county for one or morefocus areas.Projects that involve higher priority areas (either using statewide or county level data) will receive special consideration for funding. What is data driven problem identification? In order to align your proposed project with the Target Zero goal of eliminating fatality and serious injuries, you will need to use data to clearly identify the problem that your proposed project seeks to solve. National, state and local data can be used to develop your data driven problem identification. Data used must be quantifiable and verifiable. The Washington Traffic Safety Commission web site contains a wealth of crash data. WTSC Crash Data: httr)://www.wtsc.wa.aov/statistics-rer)orts/crash-data/ What are evidence -based strategies? Research and evaluation studies have identified certain interventions that are proven strategies for improving traffic safety. The Target Zero plan includes dozens of strategies for reducing traffic fatalities and serious injuries. These strategies were developed using national -level research, existing pilot programs, and input from many stakeholders. Most of the strategies listed in Target Zero have been proven effective through professional evaluation. Some of the strategies are recognized best practices and some of the strategies have been tried, but lack a formal evaluation proving the link between the strategy and actual reductions in traffic deaths. Grant requests that employ strategies listed in Target Zero or one of the other publications listed below will receive extra consideration for funding. However, if you can demonstrate that your proposal is based on a model that has been rigorously evaluated as a proven strategy, even though it is not in one of the following publications, your grant may still receive extra consideration. If you are proposing an innovative demonstration project for which no research exists that supports its effectiveness, then your project must contain a strong evaluation plan to assess the effectiveness of the project at its conclusion. March 2011 WTSC Grant Application 2 7 Examples of proven strategies can be found by selecting the following hyperlinks: Washington State Strategic Highway Safety Plan: Target Zerohttp: /tar.qetzero.com/ Countermeasures that Work, a joint publication by NHTSA and the Governor's Highway Safety Association (GHSA) httD: /www.nhtsa. dot. aov /r)eor)le /iniury /airbags /Countermeasures /index.htm American Association of Highway Transportation Officials (AASHTO), Strategic Highway Safety Plan httr):// safety .transoortation.ora /au ides. asox Who is eligible to receive WTSC grants? Washington state agencies Federally recognized tribal governments Cities, counties and their sub agencies Non profit organizations with existing IRS 501©(3) status Public schools (and private schools with non- profit status) What are the minimum qualifications grantees must demonstrate? Eligible agencies or organizations must be able to: Deliver services promptly; Manage public funds efficiently and ethically; Collaborate with other community, governmental and private organizations; Develop data driven problem solving plans; and, Adequately evaluate the success of a project. How are funds distributed? WTSC distributes funds on a "cost reimbursement" basis only. WTSC will not make payments in advance or in anticipation of goods or services. How much funding can I request? Typical project grants range in amount from $5,000 to $150,000.Applicants requesting funding in excess of $50,000 should target regional or statewide issues. Can I request funding under $1,000? No. Applicants should use a mini -grant request for funding under $1,000. Mini- grants are available throughout the year by contacting the appropriate WTSC Program Manager. Mini- grants are for one -time projects and may not be used as an on -going funding source. DO NOT request mini- grants through this grant process. For more information about mini grants, please refer to the WTSC website at httr): /www.wtsc.wa.00v/ What are Matching Funds? Matching funds are the hard or soft dollars that the applicant agency or organization will devote to the proposed project outside of those funds being requested from WTSC. Projects that document matching funds will receive special consideration. Agencies /organizations who document match funds in their proposals will be required to report on the use of these funds as part of their requests for reimbursement and /or in their quarterly project reports. What types of costs are allowable under this grant? All costs under this grant must follow the Federal Office of Management guidelines and 2 CFR Part 225, Cost Principles for State, Local and Indian Tribal Governments. These can be found at httD://www.whitehouse.ciov/OMB/circulars/aO87/aO87.html March 2011 WTSC Grant Application 3 8 SOUTH COUNTY AREA TRANSPORTATION BOARD (SCATBd) MEETING Tuesday, May 17, 2011 9:00 —11:00 a.m. SeaTac City Hall 4800 South 188 Street SeaTac AGENDA 1. Open Meeting Action 9:00 a.m. Introductions Approve summary of April 19, 2011 SCATBd Meeting* 2. Reports, Communications and Citizen Requests to Comment Reports and 9:10 a.m. Chair or Vice Chair Discussion Participant Updates from TPB, RTC, PSRC Boards, Other Citizen Comment 3. Transportation Improvement Board Update Steve Gorcester Report and 9:30 a.m. Discussion 4. South King County Sound Transit Update Rachel Smith Discussion 10:00 a.m. 5. RTC Metro Transit Discussion Report and 10:20 a.m. Discussion 6. 2011 Legislative Session Report and I0:40 a.m. Bill Updates Discussion SMU Marketing For Next Session Next steps *Attachment to agenda 9