HomeMy WebLinkAboutTrans 2015-11-16 Item 2B - Contract Supplement #2 - 2015 Overlay and Repair Program Construction Management with KPG IncTO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
BY: David Sorensen, Project Manager
DATE: November 13, 2015
SUBJECT: 2015 Overlay and Repair Program
Project No. 91510401, Contract No. 14 -157
Supplement No. 2 for Construction Management Services
ISSUE
Execute Contract Supplement No. 2 with KPG, Inc. for additional construction management services for the 2015 Overlay
and Repair Program.
BACKGROUND
KPG, Inc. was hired to provide design services for the 2015 Overlay and Repair Project through Contract No. 14 -157 and
was subsequently selected to perform construction management services through Contract Supplement No. 1. The
construction phase was scheduled to be complete by September 11, 2015, but unexpected delays (primarily within the
Contractor's control) have extended the completion date into November.
DISCUSSION
An additional supplement is needed with KPG to continue services through November due to the construction extending
past the expected completion date. Due to the unexpected time extension, KPG has incurred additional expenses for
construction management services that are estimated to be $92,143.12. Since Contract Supplement No. 2 exceeds the
Project's contingency funds, the additional construction management costs will be paid for using anticipated under -runs in
the construction budget as noted below.
FISCAL IMPACT
( *) All Schedules Actual Costs Budget
Design Contract $ 136,727.28 $ 136,727.28
Construction Management Sup No. 1 172,658.89 175,000.00
Construction Management Sup No. 2 92,143.12
Estimated Final Construction Contract Costs* 1,223,678.00 1,430,000.00
Construction Contingency 5% 67,240.55 0.00
Totals $ 1.692,447.84 $ 1,741.727.28
RECOMMENDATION
Council is being asked to approve Supplement No. 2 to Contract 14 -157 for additional construction management services
with KPG, Inc. for the 2015 Overlay and Repair Program in the amount of $92,143.12 and consider this item on the Consent
Agenda at the December 7, 2015 Regular Meeting.
Attachments: Consultant Agreement Supplement No. 2 with Exhibits
5
W: \PW Eng \PROJECTS\A- RW & RS Projects\Annual Overlay & Repair Programs\2015 Overlay & Repair Program \Construction Management \Docs to TC \CM Supplement #2\ Into Memo CM Sup 52 KPG 11 -13 -15 gl- rrt.docx
S'UPLEMENTAL AGREEMENT No, 2
AGREEMENT No. 14457
P ma'''. No. 91510401
City of Tukwila
Public Works IDepartment
6300 S uthcenter Boulevard #100
Tukwila, WA 981188
KPG,
753 9th Avenue N.
Seattle, WA 98109
PROJECT: 2015 Overlay Program Construct:ion Services
This SUPPLEMENTAL AGREEMENT NO. 2 is to supplement the agreement entered into with KPG,
Inc. and the City of Tukwila, which was executed on the 9th day of October, 2014.
All provisions in the basic agreement remain in effect, except as expressly modified as follows:
Article 2, Scope of Services, shall be supplemented with the following:
The Consultant agrees to provide construction services in accordance with the scope qf work included as
Exhibit A.
Article 4, 11714 yment, shall be modified s follows:
Pa-yment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto,
provided„.thatthe.totatamount„,olpayment to the ConsultantfOr this -work .not exceed $9.2,143.1.2 without
express written modification of the Agreement signed by the City. The new total contract shall not exceed
$400,529.83 without express written modification of the Agreement signed by the City.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day
of
APPROVED:
CITY OF TUKWILA
Jim Haggerton
Mayor
Attested
Christy O'Flahe -y, City Clerk
APPROVED:
KPG,
ern,
Nelson Davis, P.
Principal
6
EXHIBIT A
City of Tukwila
2015 Overlay Program
Supplement No 2
Construction Services
Scope of Work
November 4, 2015
A. Project Description
The purpose of this scope is to amend the services and the associated fee defined in the 2015 Overlay
Program Project. Due to the contractor's work approach, the most current project schedule estimate
places the conclusion of the construction portion of the project at November 7th, 2015. This date is
approximately 8 weeks past the originally scheduled project conclusion date of September 12th, 2015.
This extension has resulted in the need for additional days for the construction team to manage the
project, provide construction documentation support, and field inspection oversight.
This scope and fee will serve as Supplement #2 for Project No 91510401. The Consultant Fee
Determination is attached to this scope of work and is labeled Exhibit B-1.
B. Deliverables
Consultant deliverables are described in Task 10 of the Scope of Work.
C. Proposed Schedule
This supplement does not change the current contract completion date of June 31, 2015.
D. Scope of Wor
Task 10 — Additional Construction Services
This task covers the effort required to manage the contract and assure that the project meets the City's
expectations for schedule, budget and quality of product. Effort included under this task 15 as foliows:
10.1 Management/Coordination — The consultant shall continue Project Management and
Coordinate the project team through November 23rd, 2015.
102 Construction Services (Office) — The consultant shall provide additional construction
documentation support and contractor coordination through November 23rd, 2015.
Task 10 Deliverables:
0 Extended Construction Management, Documentation and Office Support
City of Tukwila
2015 Overlay Program
Construction Services
Scope of W /k
Page 1 of 1
KPG
Project Number 14117
11/4/2015
HOUR AND FEE ESTIMATE
Project: City of Tukwila
2015 Overlay Program
Construction Services - Supplement
EXHIBIT B
Preconstruction Bud et Estimate
0
0
10
0
20
2.715.31
2 - Construction Services (Estimated duration 8 weeks)
Weeirry ievel of effort by Ctassificabon
0 0 16
0
20
40
20
Construction Period Budaet Estimate
128 0 0 160 0 320 0
160 0 $ 79,367.44
3 - Closeout/Record Dw Services (Estimated duration 2 wk
tt
by Cassitica=ton
8
5
0
12
0
0
Closeout / Record Dw Bud et Estimate
16 0 10
24
20
0
40 0 S 9.060.37
-S-1,11110trel Labbb
Reimbursables & Subconsultants
Material Testing Aliewa c $
Construction Vehicle (1 months @ $750) $
Miscellaneous - Mileage, Repro, Field Supplies $
03