HomeMy WebLinkAboutFS 2015-11-17 COMPLETE AGENDA PACKETCity of Tukwila
Finance and Safety
Committee
O Kathy Hougardy, Chair
O Joe Duffie
O De'Sean Quinn
AGENDA
Distribution:
Recommended Action
K. Hougardy
P. McCarthy
J. Duffle
C. O'Flaherty
D. Quinn
R. Turpin
K. Kruller
L. Humphrey
D. Robertson
M. Villa
Mayor Haggerton
T. Cook
D. Cline
S. Brown
TUESDAY, NOVEMBER 17, 2015 — 5:30 PM
HAZELNUT CONFERENCE ROOM
(formerly known as CR #3) at east entrance of City Hall
Item
Recommended Action
Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. An ordinance refunding the 2006 water, sewer, surface
a. Forward to 11/23 C.O.W.
Pg.1
water revenue bonds.
and 12/7 Regular Mtg.
Peggy McCarthy, Finance Director
b. An ordinance adopting the 2015 -2016 budget
b. Forward to 11/23 C.O.W.
Pg.31
amendment.
and 12/7 Regular Mtg.
Peggy McCarthy, Finance Director
c. 2015 COPS Hiring Grant award.
c. Forward to 11/23 C.O.W.
P9.93
Mike Vi/ /a, Po /ice Chief
and 12/7 Regular Mtg.
d. Police Records Management System purchase.
d. Forward to 11/23 C.O.W.
Pg•137
Trina Cook, Po /ice Information Analyst
and 12/7 Regular Mtg.
e. Non - represented employee compensation.
e. Information only.
Pg'209
Stephanie Brown, Human Resources Director
3. ANNOUNCEMENTS
4. MISCELLANEOUS
Next Scheduled Meeting: Tuesday, December 8, 2015
SThe City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206 - 433 -1800 (TukwilaCityClerk @TukwilaWA.gov) for assistance.
TO:
FROM:
DATE:
SUBJECT
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance and Safety Committee
Peggy McCarthy, Finance Director
November 10, 2015
2006 Water and Sewer Revenue Bond Refunding
ISSUE
Approve an ordinance authorizing the refunding of the 2006 Water and Sewer Revenue bonds as
proposed by Columbia Bank.
BACKGROUND
A request for proposal was issued on October 19, 2015 for refunding of the 2006 Water and
Sewer revenue bonds. Six proposals were received by the deadline, November 6, 2015. The
results were tabulated into a summary so the terms could be compared and analyzed. The
refunding is intended to generate annual debt service savings through 2026, the bonds final
maturity.
DISCUSSION
Columbia Bank's proposal was identified as the optimal choice based on this comparison and
analysis. Proposals from both Columbia Bank and Washington Federal had favorable interest
rates and terms. However, the Washington Federal proposal had less favorable terms regarding
the debt service reserve account and optional redemption features. Additionally, the interest rate
would not lock until five days before closing. With closing estimated to occur in late December
and in light of the 33 basis point rate increase over the past four weeks on the 10 -year treasury
note, a harbinger of the 20 -year municipal bond rates, and continued talk by the Federal Reserve
of a potential interest rate increase before the end of the year, this rate lock delay adds interest
rate risk to the proposal.
RECOMMENDATION
Council is being asked to approve the ordinance and to consider this item at the November 23,
2015 Committee of the Whole Council Meeting and at the December 7, 2015 Regular Council
Meeting.
ATTACHMENTS:
Summary of Proposals
Draft bond ordinance.
2
City of Tukwila, Washington
Water and Sewer Revenue Refunding Bond, 2015
Summary of Bank Proposal Responses - Revised
Note: includes application of
$430, 000 reserve account balance.
Includes refunding of non - callable
12/1/16 maturity.
1repared by Public Financial Management, Inc.
11/9/2015
Columbia Bank
Washington Federal (2.27 %)
Washington Federal (2.37 %)
Interest Rate
2.34%
2.27%
2.37%
True Interest Cost
2.39%
2.30%
2.41%
Interest Rate Notes
Indicative rate; actual rate fixed 5 days
before close
Interest rate locked, provided Bonds close
by 12/15/15
Fees
Bank counsel not to exceed $3,000
$2,100 bank commitment fee
$1,000 origination fee
$2,500 bank counsel fee
$1,000 origination fee
$2,500 bank counsel fee
Total Interest Cost
$253,980
$245,886
$257,121
Total Debt Service
$2,014,858
$2,005,164
$2,016,399
Average Annual Debt Service
$183,169
$182,288
$183,309
Net Present Value of Refunding
Savings
$129,531
$140,241
$127,242
Net Present Value of Refunding
Savings as % of Refunded Par
6.29%
6.81%
6.18%
Average Annual Refunding
Savings (2016 -2026)
$58,158
$59,040
$58,018
Prepayment
Callable without penalty beginning
12/1/2020.
Callable with make -whole provision
beginning 12/1/2018
Callable with make -whole provision
beginning 12/1/2018
Financial Reporting
- Audited financial statements within 30
days of receipt by State Auditor
- Copy of City's budget within 30 days of
final published budget
Copy of annual audited financials within
270 days of each fiscal year end,
unaudited annual financial statements
within 150 days of each fiscal year, and
other information the Bank may
reasonably request
Copy of annual audited financials within
270 days of each fiscal year end,
unaudited annual financial statements
within 150 days of each fiscal year, and
other information the Bank may
reasonably request
Proposal Expiration
Acceptance by 11/16/2015, proposal
terms terminate after 12/31/2015
Acceptance by 11/20/2015
Acceptance by 11/20/2015
Additional Comments
Proposed bank counsel: Alan Schulkin
Debt service reserve required if coverage
falls <2x or future parity bonds include
reserve requirement.
Proposed bank counsel: Alan Schulkin
Debt service reserve required if coverage
falls <2x or future parity bonds include
reserve requirement.
Proposed bank counsel: Alan Schulkin
Note: includes application of
$430, 000 reserve account balance.
Includes refunding of non - callable
12/1/16 maturity.
1repared by Public Financial Management, Inc.
11/9/2015
-P
City of Tukwila, Washington
Water and Sewer Revenue Refunding Bond, 2015
Summary of Bank Proposal Responses - Revised
Note: includes application of
$430, 000 reserve account balance.
Includes refunding of non - callable
12/1/16 maturity.
(Prepared by Public Financial Management, Inc.
11/9/2015
Zions Bank
Umpqua Bank
Capital One Public Funding
Interest Rate
2.47%
2.59%
2.77%
True Interest Cost
2.47%
2.64%
2.77%
Interest Rate Notes
Serial coupons, 2016 -2026.
Fees
No fees
$4,000 estimated legal fees
$1,000 wire fee
No fees
Total Interest Cost
$268,785
$282,198
$301,790
Total Debt Service
$2,033,291
$2,042,976
$2,057,568
Average Annual Debt Service
$184,845
$185,725
$187,052
Net Present Value of Refunding
Savings
$118,153
$97,502
$79,756
Net Present Value of Refunding
Savings as % of Refunded Par
5.74%
4.73%
3.87%
Average Annual Refunding
Savings (2016 -2026)
$57,279
$55,602
$54,276
Prepayment
Callable anytime without penalty with 30
day notice
Callable in first 9 years with 5-5-5-4-4-4-3 -
2-1% call premium, callable at par after
10 years
Callable without penalty beginning
12/1/2020, with 30 days notice
Financial Reporting
Annual financial statements in a timely
manner
Periodic financial and collateral reporting
Not specified
Proposal Expiration
Terms valid through 12/16/2015
Acceptance by 11/11/2015, closing within
5 -7 weeks thereafter
Acceptance by 11/20/2015, proposal
terms valid through 12/18/2015
Additional Comments
CUSIPs will be required for internal
tracking purposes, paid by Zions Bank
Note: includes application of
$430, 000 reserve account balance.
Includes refunding of non - callable
12/1/16 maturity.
(Prepared by Public Financial Management, Inc.
11/9/2015
A
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, RELATING TO THE WATERWORKS
UTILITY OF THE CITY, INCLUDING THE SYSTEM OF SEWERAGE
AND SURFACE WATER UTILITY AS A PART THEREOF;
PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF A
WATER AND SEWER REVENUE REFUNDING BOND IN THE
PRINCIPAL AMOUNT OF NOT TO EXCEED $2,100,000 TO
PROVIDE FUNDS TO ADVANCE REFUND AND DEFEASE
OUTSTANDING WATER AND SEWER REVENUE BONDS OF THE
CITY AND TO PAY THE ADMINISTRATIVE COSTS OF THE
REFUNDING AND THE COSTS OF ISSUANCE AND SALE OF THE
BOND; PROVIDING FOR AND AUTHORIZING THE PURCHASE OF
CERTAIN OBLIGATIONS OUT OF THE PROCEEDS OF THE SALE
OF THE BOND AND FOR THE USE AND APPLICATION OF THE
MONEY DERIVED FROM THOSE INVESTMENTS; AUTHORIZING
THE EXECUTION OF A REFUNDING TRUST AGREEMENT;
PROVIDING FOR THE CALL, PAYMENT AND REDEMPTION OF
THE OUTSTANDING BONDS TO BE REFUNDED; FIXING OR
SETTING PARAMETERS WITH RESPECT TO CERTAIN TERMS
AND COVENANTS OF THE BOND; APPOINTING THE CITY'S
DESIGNATED REPRESENTATIVE TO APPROVE THE FINAL
TERMS OF THE SALE OF THE BOND; PROVIDING FOR THE SALE
AND DELIVERY OF THE BOND TO COLUMBIA STATE BANK;
AND PROVIDING FOR OTHER RELATED MATTERS; PROVIDING
FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Definitions. As used in this ordinance, the following capitalized
terms shall have the following meanings:
(a) "Acquired Obligations" means the Government Obligations purchased to
accomplish the refunding and defeasance of the Refunded Bonds.
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(b) "Annual Debt Service" means, with respect to any Parity Bonds outstanding
as of the date of calculation, for any fiscal year, all amounts required to be paid in that
fiscal year in respect of principal of and interest on those Parity Bonds.
(c) "Average Annual Debt Service" means, with respect to any Parity Bonds
outstanding as of the date of calculation, the sum of the Annual Debt Service on those
Parity Bonds for each fiscal year during which those Parity Bonds are scheduled to
remain outstanding, divided by the number of those fiscal years.
(d) "Bank" means Columbia State Bank.
(e) "Bank Proposal" means the proposal of the Bank dated November 9, 2015, to
purchase the Bond on the terms and conditions set forth therein.
(f) "Bond" means the Water and Sewer Revenue Refunding Bond, 2015, issued
by the City pursuant to and for the purposes provided in this ordinance.
(g) "Bond Counsel" means the firm of Foster Pepper PLLC, its successor, or any
other attorney or firm of attorneys selected by the City with a nationally recognized
standing as bond counsel in the field of municipal finance.
(h) "Bond Fund" means the special fund of the City known as the Water and
Sewer Revenue Bond Fund, 1961, created by Ordinance No. 334 and continued and
renamed the "Water and Sewer Revenue Bond Fund" by this ordinance.
(i) "Bond Register" means the books or records maintained by the Bond
Registrar for the purpose of identifying ownership of the Parity Bonds.
0) "Bond Registrar" means the Finance Director, or any successor bond registrar
selected by the City.
(k) "City" means the City of Tukwila, Washington, a municipal corporation duly
organized and existing under the laws of the State.
(1) "City Council" means the legislative authority of the City, as duly and regularly
constituted from time to time.
(m) "Code" means the United States Internal Revenue Code of 1986, as
amended, and applicable rules and regulations promulgated thereunder.
(n) "Contract Resource Obligation" means an obligation of the City, designated
as a contract resource obligation and entered into pursuant to Section 19 of this
ordinance, to make payments for facilities for water supply or distribution or surface
water or sewage collection, treatment or disposal or other utility service or for other
commodities or services relating to the Waterworks Utility.
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(o) "Coverage Requirement" means, for any fiscal year, that the sum of Net
Revenue in that fiscal year and any ULID Assessments due in that fiscal year and not
delinquent is not less than 1.25 times the Annual Debt Service on all outstanding Parity
Bonds in that fiscal year.
(p) "Designated Representative" means the officer of the City appointed in
Section 4 of this ordinance to serve as the City's designated representative in
accordance with RCW 39.46.040(2).
(q) "Final Terms" means the terms and conditions for the sale of the Bond,
including the amount, date, interest rate, payment dates, final maturity, prepayment
rights, price and other terms or covenants, including minimum savings for refunding.
(r) "Finance Director" means the Finance Director or such other officer of the City
who succeeds to substantially all of the responsibilities of that office.
(s) "Future Parity Bonds" means all revenue obligations of the City issued after
the Issue Date in accordance with Section 17 of this ordinance, the payment of the
principal of and interest on which are secured by a lien on the Net Revenue and ULID
Assessments on a parity with the lien that secures payment of the principal of and
interest on the Bond.
(t) "Government Obligations" has the meaning given in RCW 39.53.010, as now
in effect or as may hereafter be amended.
(u) "Gross Revenue" means all of the income and revenue received by the City
from the maintenance and operation of the Waterworks Utility, including revenues from
the sale, lease or furnishing of commodities, services, properties or facilities; earnings
from the investment of money of the Waterworks Utility, except as otherwise expressly
excluded; and connection and capital improvement charges collected for the purpose of
defraying the cost of capital facilities of the Waterworks Utility; but excluding principal
proceeds of Parity Bonds or any other indebtedness of the City, earnings from the
investment of money in a trust fund created to defease indebtedness of the City (until
commingled with other earnings and revenues included in the Gross Revenue); income
and revenue that may not legally be pledged for revenue bond debt service;
improvement district assessments, including ULID Assessments; federal or state grants
and gifts from any source, in each case that are allocated to capital projects; payments
under bond insurance or other credit enhancement policy or device; insurance or
condemnation proceeds used for the replacement of capital projects or equipment, Tax
Credit Subsidy Payments; and revenue from any Separate Utility System.
(v) "Independent Consultant" means either (1) an independent licensed
professional engineer experienced in the design, construction or operation of municipal
utilities of comparable size and character to the Waterworks Utility or (2) an
independent certified public accountant or other professional consultant experienced in
the development of rates and charges for municipal utilities of comparable size and
character to the Waterworks Utility.
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E%i
(w) "Issue Date" means the date of initial issuance and delivery of the Bond to the
Bank in exchange for the purchase price of the Bond.
(x) "Net Revenue" means, for any fiscal year, the Gross Revenue for that fiscal
year less Operation and Maintenance Expenses for that fiscal year, plus withdrawals
from the Rate Stabilization Fund allocated to that fiscal year, less deposits into the Rate
Stabilization Fund allocated to that fiscal year. In calculating Net Revenue, the City shall
not take into account any non -cash gains or losses with respect to any real or personal
property, investment or agreement that it may be required to recognize under generally
accepted accounting principles, such as unrealized mark -to- market gains and losses
and pollution remediation or pension liabilities.
(y) "Operation and Maintenance Expenses" means all expenses incurred by the
City in causing the Waterworks Utility to be operated and maintained in good repair,
working order and condition, including payments made pursuant to contract for such
service to any other municipal corporation or private entity for water supply and
distribution, surface water and sewage collection, treatment and disposal or other utility
service or facilities (if the City combines such service or facilities into the Waterworks
Utility), and including charges imposed for the City's administration expenses allocated
to the Waterworks Utility, but excluding depreciation, any taxes (or charges in lieu of
taxes) levied or imposed by the City and capital additions to or capital replacements of
the Waterworks Utility.
(z) "Parity Bond Authorizing Ordinance" means an ordinance of the City
(including this ordinance) that authorizes the issuance and sale and establishes the
terms of one or more series of Parity Bonds and other matters relating to the same plan
of finance.
(aa) "Parity Bonds" means the Bond and any Future Parity Bonds.
(bb) "Rate Stabilization Fund" means the fund of that name authorized to be
created by this ordinance.
(cc) "Record Date" means the close of business of the Bond Registrar on the 15th
day of the month preceding an interest payment date. With respect to prepayment of the
Bond prior to its maturity, the Record Date means the Bond Registrar's close of
business on the date on which the Bond Registrar sends the notice of prepayment.
(dd) "Redemption Date" means the date fixed for redemption of the then -
outstanding Refunded Bonds, which, unless otherwise specified in the Refunding
Trustee Agreement, shall be December 1, 2016.
(ee) "Refunded Bonds" means the 2006 Bonds maturing on December 1 in the
years 2016 and 2026, in the aggregate principal amount of $2,060,000.
(ff) "Refunding Plan" means (as further described in the Refunding Trustee
Agreement):
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(1) the deposit with the Refunding Trustee of proceeds of the Bond and other
money of the City;
(2) the purchase by the Refunding Trustee of the Acquired Obligations and
the application of the principal of and interest on the Acquired Obligations and any other
cash balance to the payment and redemption of the Refunded Bonds on the
Redemption Date at a price of par plus accrued interest; and
(3) the payment of the costs of issuing the Bond and the costs of carrying out
the foregoing elements of the Refunding Plan.
(gg) "Refunding Trustee" means the trustee, or any successor trustee, designated
by the Designated Representative to serve as refunding trustee to carry out the
Refunding Plan.
(hh) "Refunding Trustee Agreement" means a refunding trustee agreement
between the City and the Refunding Trustee, dated as of the Issue Date, providing for
the carrying out of the Refunding Plan.
(ii) "Registered Owner" means, with respect to a Parity Bond, the person in
whose name the Parity Bond is registered on the Bond Register.
(jj) "Separate Utility System" means any water supply or distribution, surface
water or sewage collection, treatment or disposal or other utility service or facilities that
may be created, acquired or constructed by the City as provided in Section 18 of this
ordinance.
(kk) "State" means the State of Washington.
(II) "System of Registration" means the system of registration for the City's bonds
and other obligations set forth in Ordinance No. 1338 of the City.
(mm) "Tax Credit Subsidy Payment" means a payment the City is scheduled to
receive as a tax credit payable by the United States Treasury to the City under
Section 6431 of the Code (or under any similar provision of the Code providing for
"direct -pay" tax credit bonds) in respect of any Parity Bonds.
(nn) "2006 Bond Ordinance" means Ordinance No. 2136 of the City authorizing
the issuance of the 2006 Bonds.
(oo) "2006 Bonds" means the Water and Sewer Revenue Bonds, 2006, of the City,
issued in the aggregate principal amount of $3,180,000.
(pp) "ULID" means any utility local improvement district now existing or hereafter
created for the acquisition or construction of additions, extensions or betterments of any
portion of the Waterworks Utility, which additions, extensions or betterments are
financed through the issuance of Parity Bonds.
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(qq) "ULID Assessments" means the assessments levied in any ULID, including
installment payments of any assessment and the interest and penalties, if any, thereon,
less any prepaid assessments permitted by law to be paid into a construction fund or
account.
Section 2. Findings and Determinations. The City takes note of the following
facts and makes the following findings and determinations:
(a) The City, by Ordinance No. 320, specified and adopted a system or plan for a
system of sewerage and provided that the system of sewerage become a part of the
waterworks utility of the City that includes the systems of water supply and distribution
and sanitary sewage disposal, combined pursuant to RCW 35.67.320, and any
additions thereto and extensions, renewals and betterments thereof thereafter made or
constructed.
(b) The City, by Ordinance No. 2136, combined the surface water utility of the City
with the Waterworks Utility pursuant to RCW 35.67.331.
(c) Pursuant to the 2006 Bond Ordinance, the City issued the 2006 Bonds for the
purpose of carrying out a system or plan of additions to and betterments and extension
of the Waterworks Utility, and reserved the right to (1) redeem the 2006 Bonds maturing
on December 1, 2026, prior to their stated maturity date at any time on or after
December 1, 2016, as a whole or in part (within one or more maturities selected by the
City), at par plus accrued interest to the date fixed for redemption; and (2) defease the
2006 Bonds.
(d) The Refunded Bonds bear interest at rates ranging from 4.00% to 4.50 %.
(e) After due consideration, it appears to the City Council that the Refunded Bonds
may be refunded by carrying out the Refunding Plan so that a substantial savings will
be effected by the difference between the principal and interest cost over the life of the
Bond and the principal and interest cost over the life of the Refunded Bonds but for
such refunding.
(f) The Refunding Plan will provide sufficient funds to discharge and satisfy the
obligations of the City under the 2006 Bond Ordinance.
(g) To carry out the Refunding Plan in the manner that will be most advantageous
to the City, it is necessary and advisable that the Acquired Obligations be purchased out
of a portion of the proceeds of the Bond and other money of the City.
(h) The City Council deems it to be in the best interests of the City to issue and sell
the Bond to pay part of the cost of carrying out the Refunding Plan.
(i) RCW 39.46.040(2) provides that an ordinance authorizing the issuance of
bonds may authorize an officer of the City to serve as the City's designated
representative and to accept, on behalf of the City, an offer to purchase those bonds so
long as the acceptance of such offer is consistent with terms established by an
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ordinance that establishes the following terms for those bonds (or parameters with
respect thereto): the amount, date or dates, denominations, interest rate or rates (or
mechanism for determining interest rate or rates), payment dates, final maturity,
redemption rights, price and any other terms and conditions deemed appropriate by the
City Council.
(j) In fixing the amounts to be paid into the Bond Fund, the City Council has
exercised due regard for Operation and Maintenance Expenses, and has not obligated
the City to set aside and to pay into the Bond Fund a greater amount or proportion of
the Gross Revenue that in the judgment of the City Council will be available over and
above the Operation and Maintenance Expenses.
Section 3. Authorization of Bond. The City is authorized to issue and sell the
Bond, subject to the terms and conditions described in this ordinance, for the purpose of
carrying out the Refunding Plan.
Section 4. Description of Bond; Appointment of Designated Representative.
The Finance Director is appointed as the Designated Representative of the City and is
authorized and directed to conduct the sale of the Bond to the Bank in the manner and
upon the terms deemed most advantageous to the City, and to approve the Final Terms
of the Bond, with such additional terms and covenants as the Designated
Representative deems advisable, within the parameters set forth in Exhibit A, which is
attached to this ordinance and incorporated by this reference.
Section 5. Bond Registrar; Registration and Transfer of Bond.
(a) Registration of Bond. The Bond shall be issued only in registered form as to
both principal and interest, and the ownership of the Bond shall be recorded on the
Bond Register.
(b) Bond Registrar; Duties. The Finance Director is appointed as initial Bond
Registrar. The Bond Registrar shall keep, or cause to be kept, sufficient books for the
registration and transfer of the Bond, which shall be open to inspection by the City at all
times. The Bond Registrar is authorized, on behalf of the City, to authenticate and
deliver each Bond transferred in accordance with the provisions of the Bond and this
ordinance, to serve as the City's paying agent for the Bond and to carry out all of the
Bond Registrar's powers and duties under this ordinance and the System of
Registration. The Bond Registrar shall be responsible for its representations contained
in the Certificate of Authentication on each Bond. The Bond Registrar may become a
Registered Owner with the same rights it would have if it were not the Bond Registrar
and, to the extent permitted by law, may act as depository for and permit any of its
officers or directors to act as members of, or in any other capacity with respect to, any
committee formed to protect the rights of the Registered Owners.
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(c) Bond Register; Transfer. The Bond Register shall contain the name and
mailing address of each Registered Owner and the principal amount and number of
each Parity Bond held by each Registered Owner. The Bond may be transferred only
(1) in whole, (2) to a "qualified institutional buyer" (as defined in Rule 144A promulgated
under the Securities Act of 1933, as amended) and (3) if endorsed in the manner
provided thereon and surrendered to the Bond Registrar. Any transfer shall be without
cost to the Registered Owner of the Bond or the transferee.
Section 6. Form and Execution of Bond.
(a) Form of Bond; Signatures and Seal. The Bond shall be prepared in a form
consistent with the provisions of this ordinance and State law. The Bond shall be
signed by the Mayor and the City Clerk, either or both of whose signatures may be
manual or in facsimile, and the seal of the City or a facsimile reproduction thereof shall
be impressed or printed thereon. If any officer whose manual or facsimile signature
appears on the Bond ceases to be an officer of the City authorized to sign bonds before
the Bond bearing his or her manual or facsimile signature is authenticated by the Bond
Registrar, or issued or delivered by the City, the Bond nevertheless may be
authenticated, issued and delivered and, when authenticated, issued and delivered,
shall be as binding on the City as though that person had continued to be an officer of
the City authorized to sign bonds. The Bond also may be signed on behalf of the City
by any person who, on the actual date of signing of the Bond, is an officer of the City
authorized to sign bonds, although he or she did not hold the required office on its Issue
Date.
(b) Authentication. Only if the Bond bears a Certificate of Authentication in
substantially the following form, manually signed by the Bond Registrar, shall the Bond
be valid or obligatory for any purpose or entitled to the benefits of this ordinance:
"Certificate of Authentication. This Bond is the fully registered City of Tukwila,
Washington, Water and Sewer Revenue Bond, 2015, described in the Bond Ordinance."
The authorized signing of a Certificate of Authentication shall be conclusive evidence
that the Bond so authenticated has been duly executed, authenticated and delivered
and is entitled to the benefits of this ordinance.
Section 7. Payment of Bond. Principal of and interest on the Bond shall be
payable in lawful money of the United States of America. Principal of and interest on
the Bond shall be payable by electronic transfer on the payment date to the Registered
Owner at the account appearing on the Bond Register on the Record Date. The final
installment of principal of the Bond is payable upon presentation and surrender of the
Bond by the Registered Owner to the Bond Registrar. The Bond is not subject to
acceleration under any circumstances.
Section 8. Bond Fund. The special fund of the City known as the Water and
Sewer Revenue Bond Fund, 1961, created by Ordinance No. 334 for the payment of the
principal of and interest on the Water and Sewer Revenue Bonds, 1961, of the City and
any bonds issued on a parity therewith, is hereby continued and renamed the "Water
and Sewer Revenue Bond Fund." The Finance Director may create such accounts and
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subaccounts in the Bond Fund, including a principal and interest account and one or
more reserve accounts, as may be convenient for the payment of the Parity Bonds, so
long as the maintenance of such accounts and subaccounts does not conflict with the
rights of the Registered Owners. The City shall set aside and pay into the Bond Fund
all ULID Assessments and, out of the Net Revenue, certain fixed amounts without
regard to any proportion, namely, on or prior to each date on which principal of or
interest on the Parity Bonds is due, the amount required, after taking into account the
amount then on deposit therein and to be used therefor, to pay such principal and
interest on such date. When the amount on deposit in the Bond Fund equals the
principal of and interest on all Parity Bonds then outstanding, no further payment need
be made into the Bond Fund. The amounts so covenanted to be paid into the Bond
Fund shall be a lien and charge on the Net Revenue and ULID Assessments superior to
any other charges whatsoever.
Section 9. Use of Bond Proceeds; Refunding Plan.
(a) Use of Bond Proceeds; Acquisition of Acquired Obligations. On the Issue
Date, the proceeds of the sale of the Bond shall be deposited with the Refunding
Trustee and used, together with other money of the City, to discharge the obligations of
the City relating to the Refunding Bonds by carrying out the Refunding Plan in
accordance with the Refunding Trust Agreement. Such obligations shall be discharged
fully by the Refunding Trustee's simultaneous purchase of the Acquired Obligations,
bearing such interest and maturing as to principal and interest in such amounts and at
such times so as to provide, together with a beginning cash balance, for the payment of
the amounts required to be paid by the Refunding Plan. The Acquired Obligations shall
be listed and more particularly described in a schedule attached to the Refunding Trust
Agreement. Any proceeds of the Bond or other money deposited with the Refunding
Trustee not needed to carry out the Refunding Plan shall be returned to the City for
deposit in the Bond Fund to pay interest on the Bond on the next interest payment date.
(b) Appointment of Refunding Trustee. The Designated Representative is
authorized and directed to appoint a financial institution to serve as Refunding Trustee
and to perform the duties of Refunding Trustee under this ordinance.
(c) Refunding Trust Agreement; Administration of Refunding Plan. The
Designated Representative is authorized and directed to execute the Refunding Trust
Agreement setting forth the duties, obligations and responsibilities of the Refunding
Trustee in connection with carrying out the Refunding Plan. The Refunding Trust
Agreement shall, among other things, authorize and direct the Refunding Trustee to
purchase the Acquired Obligations and to make the payments required to be made by
the Refunding Plan. All Acquired Obligations and money deposited with the Refunding
Trustee and any income therefrom shall be held irrevocably, invested and applied in
accordance with the provisions of the Refunding Trust Agreement, the 2006 Bond
Ordinance, this ordinance, chapter 39.53 RCW and other applicable State law. All
administrative costs (including all necessary and proper fees, compensation and
expenses of the Refunding Trustee and all other costs incidental to the setting up of the
trust account to accomplish the Refunding Plan) and costs of issuance of the Bond may
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be paid out of the amounts deposited with the Refunding Trustee or other available
money of the City, in accordance with the Refunding Trust Agreement.
(d) Call for Redemption of the Refunded Bonds. The Refunding Trustee is
authorized and directed to call the then - outstanding Refunded Bonds for redemption on
the Redemption Date at par, plus accrued interest. Such call for redemption shall
identify the then - outstanding Refunded Bonds, the maturity date, the Redemption Date
and the redemption price, and shall be irrevocable after the Bond is delivered to the
Bank. The Designated Representative and the Refunding Trustee are each authorized
and directed to give or cause to be given such notices as required, at the times and in
the manner required, pursuant to the 2006 Bond Ordinance, and to take all other
actions necessary to effect the redemption of the then - outstanding Refunded Bonds on
the Redemption Date.
Section 10. Prepayment of Bond. Principal of the Bond is subject to prepayment
at the option of the City as set forth in Exhibit A. Notice of prepayment of the Bond,
unless waived by the Registered Owner, shall be given by the Bond Registrar not less
than five business days prior to the scheduled prepayment date by first -class mail,
postage prepaid, to the Registered Owner at the address appearing on the Bond
Register on the Record Date. The City retains the right to rescind the prepayment
notice and the prepayment by giving a notice of rescission to the Registered Owner at
any time on or prior to the scheduled prepayment date. Any notice of prepayment that
is so rescinded shall be of no effect, and the principal amount of the Bond for which a
notice of prepayment has been rescinded shall remain outstanding. Interest on principal
of the Bond so prepaid shall cease to accrue on the prepayment date.
Section 11. Failure To Pay Bond. If any principal of the Bond is not paid when
due, the City shall be obligated to pay interest on such principal at the same rate
provided in the Bond from and after the date such principal payment is due until such
principal is paid in full. If the City fails to set aside and pay into the Bond Fund the
amounts required by this ordinance so to be set aside and paid, any Registered Owner
may bring action against the City to compel the setting aside and payment.
Section 12. Pledge of Net Revenue and ULID Assessments. The Net Revenue
and ULID Assessments and all money and investments held in the Bond Fund (other
than money held in any reserve account created to secure the payment of Future Parity
Bonds) are pledged to the payment of the principal of and interest on the Bond. This
pledge shall constitute a lien and charge on the Net Revenue and ULID Assessments
on a parity with the pledge that secures payment of Future Parity Bonds and superior to
any other liens or charges whatsoever. The Bond is payable solely from Net Revenue
and ULID Assessments and all money and investments held in the Bond Fund (other
than money held in any reserve account created to secure the payment of Future Parity
Bonds). The Bond shall not be a general obligation of the City. This ordinance does
not pledge, and the Bond is not payable from, the full faith and credit or taxing power of
the City.
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Section 13. Flow of Funds. All ULID Assessments shall be paid into the Bond
Fund, and the Gross Revenue shall be used for the following purposes only and shall
be applied in the following order of priority:
First, To pay when due the Operation and Maintenance Expenses;
Second, To make when due all payments required to be made into the Bond
Fund in respect of principal of and premium, if any, and interest on
Parity Bonds, and to make payments due under any reimbursement
agreement with a credit provider that secures payment of Parity
Bonds and that requires those payments to be made on a parity with
the Parity Bonds;
Third, To make when due all payments required to be made into any
reserve account created to secure the payment of Future Parity
Bonds, and to make payments due under any reimbursement
agreement with a credit provider that secures payment of Parity
Bonds and that requires those payments to be made on a parity with
payments into such reserve account;
Fourth, To make when due all payments required to be made under any
other reimbursement agreement with a credit provider that secures
payment of Parity Bonds, in any priority not inconsistent with this
ordinance that the City may hereafter establish by ordinance;
Fifth, To make when due all payments required to be made into any fund
or account created for the payment of revenue obligations secured by
a charge on the Net Revenue subordinate to the charge that secures
payment of the Parity Bonds and all payments required to be made
into the Bond Fund, in any priority not inconsistent with this ordinance
that the City may hereafter establish by ordinance; and
Sixth, For any other lawful purposes of the Waterworks Utility, in any priority
not inconsistent with this ordinance that the City may hereafter
establish by ordinance.
Section 14. Rate Stabilization Fund. The City is authorized to create the Rate
Stabilization Fund. The City may at any time, consistent with Sections 12 and 13 of this
ordinance, deposit Net Revenue into the Rate Stabilization Fund. The City may at any
time withdraw any or all of the money from the Rate Stabilization Fund for inclusion in
Net Revenue and disbursement consistent with Sections 12 and 13 of this ordinance. If
a deposit or withdrawal is made within 90 days after the end of a fiscal year, the City
may specify that the deposit or withdrawal is to be allocated to the prior fiscal year
rather than to the fiscal year in which that deposit or withdrawal is made. No deposit of
Net Revenue may be made into the Rate Stabilization Fund to the extent that such
deposit would prevent the City from satisfying the Coverage Requirement in any fiscal
year.
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Section 15. Covenants. The City covenants and agrees with the Registered
Owners as follows:
(a) Operation and Maintenance. The City will at all times maintain, preserve and
keep the properties of the Waterworks Utility in good repair, working order and
condition, will make all necessary and proper additions, betterments, renewals and
repairs thereto and improvements, replacements and extensions thereof, so that at all
times the business carried on in connection therewith will be properly and
advantageously conducted, and will at all times operate or cause to be operated the
properties of the Waterworks Utility and the business in connection therewith in an
efficient manner and at a reasonable cost.
(b) Establishment and Collection of Rates and Charges. The City will
establish, maintain and collect rates and charges for water supply and distribution and
surface water and sewage collection, treatment and disposal so that:
(1) the Gross Revenue in each fiscal year will be sufficient to pay when due
(A) all Operation and Maintenance Expenses for that fiscal year; (B) all amounts that the
City is obligated to pay into the Bond Fund for that fiscal year; (C) all taxes,
assessments or other governmental charges lawfully imposed on the Waterworks Utility
or the revenue therefrom or payments in lieu thereof for that fiscal year; and (D) any and
all other amounts that the City is obligated to pay from the Gross Revenue by law or
contract in that fiscal year; and
(2) the Coverage Requirement will be satisfied in each fiscal year.
The City will promptly collect all ULID Assessments and deposit such collections
into the Bond Fund, without those ULID Assessments being allocated to any particular
series of Parity Bonds. Except as may be required under the provisions of any federal
or State statute, regulation or license, the City will not furnish or supply or permit the
furnishing or supplying of any service or facility in connection with the operation of the
Waterworks Utility free of charge to any person, firm or corporation, public or private.
(c) Sale, Transfer or Disposition of the Waterworks Utility. The City may sell,
transfer or otherwise dispose of any of the works, plant, properties, facilities or other
part of the Waterworks Utility or any real or personal property comprising a part of the
Waterworks Utility (each, as used in this subsection, a "transfer ") only upon approval of
the City Council by an ordinance that contains one or more of the following
determinations, to be made at the discretion of the City Council:
(1) the facilities or property being transferred are not material to the operation
and maintenance of the Waterworks Utility, or have become unserviceable, inadequate,
obsolete or unfit to be used in the operation of the Waterworks Utility; or
(2) the aggregate depreciated value of the facilities or property being
transferred in any fiscal year comprises no more than five percent of the total assets of
the Waterworks Utility; or
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(3) the City receives from the transferee an amount equal to the fair market
value of the portion of the Waterworks Utility transferred; as used in this paragraph, "fair
market value" means the most probable price that a property should bring in a
competitive and open market under all conditions requisite to a fair sale, the willing
buyer and willing seller each acting prudently and knowledgeably and assuming that the
price is not affected by coercion or undue stimulus.
In the case of a transfer under paragraph (3): (A) the proceeds of the transfer shall
be used (i) promptly to redeem or irrevocably set aside for the redemption of Parity
Bonds and /or (ii) to provide for part of the cost of additions to and betterments and
extensions of the Waterworks Utility; and (B) before any such transfer, the City must
obtain a certificate of an Independent Consultant to the effect that in his or her
professional opinion, upon that transfer and the use of proceeds of the transfer as
proposed by the City, the remaining Waterworks Utility will retain its operational integrity
and the Coverage Requirement will be satisfied in each of the five fiscal years following
the fiscal year in which the transfer is to occur, taking into account (i) the reduction in
Gross Revenue resulting from the transfer; (ii) the use of any proceeds of the transfer
for the redemption of Parity Bonds; (iii) the Independent Consultant's estimate of Gross
Revenue allocable to customers anticipated to be served by any additions to and
betterments and extensions of the Waterworks Utility financed by the proceeds of the
transfer; and (iv) any other adjustment permitted in the preparation of a certificate under
Section 17 of this ordinance.
(d) Liens on the Net Revenue and ULID Assessments. Except as otherwise
expressly permitted in this ordinance, the City will not at any time create or permit to
accrue or to exist any lien, charge or other encumbrance on the Net Revenue or ULID
Assessments or any part thereof prior or superior to the lien and charge that secures
payment of the Parity Bonds and all payments required to be made into the Bond Fund,
and will pay and discharge, or cause to be paid and discharged, any and all lawful
claims for labor, materials or supplies which, if unpaid, might become a lien, charge or
other encumbrance on the Net Revenue or ULID Assessments or any part thereof, prior
or superior to, or on a parity with, the lien and charge that secures payment of the Parity
Bonds and all payments required to be made into the Bond Fund, or that might
materially adversely affect the security of the Registered Owners.
(e) Books and Accounts. The City will keep proper books, records and accounts
with respect to the operations, income and expenditures of the Waterworks Utility in
accordance with generally accepted accounting practices relating to municipal utilities
and any applicable rules and regulations prescribed by the State, and will cause those
books, records and accounts to be audited on an annual basis by the State Auditor
and /or by a certified public accountant selected by the City. The City will prepare
annual financial and operating statements as soon as practicable after the close of each
fiscal year showing in reasonable detail the financial condition of the Waterworks Utility
as of the close of that fiscal year, and the income and expenses for that fiscal year,
including the amounts paid into the Bond Fund and into any and all funds or accounts
created pursuant to the provisions of this ordinance, the status of all funds and accounts
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as of the end of that fiscal year, and the amounts expended for maintenance, renewals,
replacements and capital additions to the Waterworks Utility.
(f) Maintenance of Insurance. The City at all times will carry fire and extended
coverage, public liability and property damage and such other forms of insurance with
responsible insurers and with policies payable to the City on such of the buildings,
equipment, works, plants, facilities and properties of the Waterworks Utility as are
ordinarily carried by municipal or privately owned utilities engaged in the operation of
similar systems, and against such claims for damages as are ordinarily carried by
municipal or privately owned utilities engaged in the operation of similar systems, or it
will self- insure or will participate in an insurance pool or pools with reserves adequate,
in the reasonable judgment of the City, to protect the Waterworks Utility and the
Registered Owners against loss.
(g) Condemnation Awards and Insurance Proceeds. If the City receives any
condemnation awards or proceeds of an insurance policy in connection with any loss of
or damage to any property of the Waterworks Utility, it shall apply the condemnation
award or insurance proceeds (other than proceeds of business interruption insurance,
which shall constitute Gross Revenue), in the City's discretion, as follows: (1) to the
cost of replacing or repairing the lost or damaged properties; (2) to the payment,
purchase for cancellation or redemption of Parity Bonds; or (3) to the cost of
improvements to the Waterworks Utility.
Section 16. Tax Covenants; Designation of Bond as "Qualified Tax Exempt
Obligation."
(a) Preservation of Tax Exemption for Interest. The City covenants that it will
take all actions necessary to prevent interest on the Bond from being included in gross
income for federal income tax purposes, and it will neither take any action nor make or
permit any use of proceeds of the Bond or other funds of the City treated as proceeds of
the Bond that will cause interest on the Bond to be included in gross income for federal
income tax purposes.
(b) Post - Issuance Compliance. The Finance Director is authorized and directed
to review and update the City's written procedures to facilitate compliance by the City
with the covenants in this ordinance and the applicable requirements of the Code that
must be satisfied after the Issue Date to prevent interest on the Bond from being
included in gross income for federal tax purposes.
(c) Designation of Bond as "Qualified Tax Exempt Obligation." The City
designates the Bond as a "qualified tax - exempt obligation" for the purposes of
Section 265(b)(3) of the Code, and makes the following findings and determinations:
(1) the Bond does not constitute a "private activity bond" within the meaning of
Section 141 of the Code;
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(2) the reasonably anticipated amount of tax - exempt obligations (other than
private activity bonds and other obligations not required to be included in such
calculation) that the City and any entity subordinate to the City (including any entity that
the City controls, that derives its authority to issue tax - exempt obligations from the City,
or that issues tax - exempt obligations on behalf of the City) will issue during the calendar
year in which the Bond is issued will not exceed $10,000,000; and
(3) the amount of tax - exempt obligations, including the Bond, designated by
the City as "qualified tax - exempt obligations" for the purposes of Section 265(b)(3) of
the Code during the calendar year in which the Bond is issued does not exceed
$10,000,000.
Section 17. Provisions for Future Parity Bonds. The City may issue Future
Parity Bonds only for lawful purposes of the Waterworks Utility and only if the following
conditions are met and complied with at the time of the issuance of those Future Parity
Bonds:
(a) There shall be no deficiency in the Bond Fund,
(b) Except in the case of Future Parity Bonds being issued for the sole purpose of
providing for the costs of refunding Parity Bonds for which no coverage certification
pursuant to subsection (d) of this section is required, no default under this ordinance or
any other Parity Bond Authorizing Ordinance, nor any event or condition which with
notice and /or the passage of time would constitute such a default, shall have occurred
and be continuing, nor shall the issuance of those Future Parity Bonds, in and of itself,
cause a default under this ordinance or any other Parity Bond Ordinance or any event
or condition which with notice and /or the passage of time would constitute such a
default;
(c) The applicable Parity Bond Authorizing Ordinance shall provide for the payment
of the principal of and interest on those Future Parity Bonds out of the Bond Fund and
for the deposit of all ULID Assessments levied in connection with the issuance of those
Future Parity Bonds to be paid into the Bond Fund; and
(d) There shall be on file with the City either:
(1) a certificate of the Finance Director demonstrating that the Coverage
Requirement was satisfied during any fiscal year occurring in the immediately preceding
24 calendar months (assuming that (A) those Future Parity Bonds were outstanding and
that the debt service payable on those Future Parity Bonds in that fiscal year was equal
to the Average Annual Debt Service on those Future Parity Bonds, and (B) any Parity
Bonds to be refunded by those Future Parity Bonds are not outstanding); or
(2) a certificate of an Independent Consultant that in his or her opinion (which
opinion and underlying assumptions shall be set forth in the certificate), the Coverage
Requirement will be satisfied, assuming that those Future Parity Bonds are outstanding
and any Parity Bonds to be refunded by those Future Parity Bonds are not outstanding,
in (A) each of the fiscal years for the five consecutive fiscal years following the earlier of
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(i) the end of the period during which interest on those Future Parity Bonds is fully
capitalized or, if that interest is not fully capitalized for any period, the fiscal year in
which those Future Parity Bonds are issued; or (ii) the date on which substantially all
new facilities or improvements financed in substantial part by those Future Parity Bonds
are expected to commence operations, and (B) the fiscal year in which those Future
Parity Bonds are issued and any subsequent fiscal year prior to but not included in the
fiscal years for which certification is provided pursuant to the foregoing clause (A); that
certificate may take into account the following adjustments:
(A) any changes in rates and charges of the Waterworks Utility in effect
and being charged, or expected to be charged in accordance with a program of specific
levels or increases or decreases in overall revenue approved by ordinance;
(B) rates and charges from customers of the Waterworks Utility who have
become customers during the fiscal year or thereafter, adjusted to reflect one year's Net
Revenue and ULID Assessments allocable to those new customers;
(C) the estimate of Net Revenue and ULID Assessments allocable to
customers reasonably expected to be served by new facilities or improvements financed
in substantial part by those Future Parity Bonds; and
(D) Net Revenue and ULID Assessments allocable to any person, firm,
corporation or municipal corporation under any executed contract for water supply or
distribution, surface water or sewage collection, treatment or disposal or other utility
service or facilities provided by the Waterworks Utility, which revenue was not included
in the historical Net Revenue or ULID Assessments.
No such certification of the Coverage Requirement shall be required if: (i) those
Future Parity Bonds are issued for the sole purpose of refunding Parity Bonds and, as a
result of the issuance of those Future Parity Bonds, (a) the final maturity of those Future
Parity Bonds is not more than one year later than the final maturity of the Parity Bonds
being refunded, and (b) the Annual Debt Service on all outstanding Parity Bonds will not
increase more than $5,000 in any fiscal year; or (ii) the principal of those Future Parity
Bonds does not exceed the ULID Assessments levied in connection with the issuance
of those Future Parity Bonds by more than the sum of (a) $5,000 and (b) the proceeds
of those Future Parity Bonds deposited in a reserve account to secure payment of
Parity Bonds.
Nothing contained herein shall prevent the City from issuing (i) Future Parity Bonds
to refund maturing Parity Bonds, money for the payment of which is not otherwise
available, or (ii) revenue obligations secured by a charge on the Net Revenue
subordinate to the charge that secures payment of the Parity Bonds and all payments
required to be made into the Bond Fund, and then only if the remedy of acceleration is
expressly denied to the owners of those subordinate bonds under all circumstances.
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Section 18. Separate Utility Systems. The City may create, acquire, construct,
finance, own and operate one or more additional systems for water supply or
distribution, surface water or sewage collection, treatment or disposal or other utility
service or facilities. The revenue of that Separate Utility System shall not be included in
the Gross Revenue and may be pledged to the payment of revenue obligations issued
to purchase, construct, condemn or otherwise acquire or expand that Separate Utility
System. Neither the Gross Revenue nor the Net Revenue or ULID Assessments shall
be pledged by the City to the payment of any obligations of a Separate Utility System,
except that the Net Revenue may be pledged on a basis subordinate to the pledge that
secures payment of the Parity Bonds and all payments required to be made into the
Bond Fund.
Section 19. Contract Resource Obligations. The City may at any time enter into
one or more Contract Resource Obligations for the acquisition, from facilities to be
acquired or constructed, of facilities for water supply or distribution or surface water or
sewage collection, treatment or disposal or other utility service or other commodities or
services relating to the Waterworks Utility. The City may determine that, and may agree
under a Contract Resource Obligation to provide that, all payments under the Contract
Resource Obligation (including payments prior to the time that the facilities,
commodities or services are provided, or during a suspension of or after termination of
the provision of the facilities, commodities or services) shall be Operation and
Maintenance Expenses if the following requirements are met at the time such a
Contract Resource Obligation is entered into:
(a) No default under this ordinance or any other Parity Bond Authorizing Ordinance
has occurred and is continuing.
(b) There shall be on file a certificate of an Independent Consultant stating that
(1) the payments to be made by the City in connection with the Contract Resource
Obligation are reasonable for the facilities, commodities or services to be provided;
(2) the facilities, commodities or services to be provided are sound from a supply or
transmission planning standpoint, are technically and economically feasible in
accordance with prudent utility practice and are likely to provide supply or transmission
no later than a date to be set forth in the certificate, and (3) the Coverage Requirement
(as estimated by the Independent Consultant in accordance with the provisions of and
adjustments permitted in Section 17 of this ordinance) will be satisfied in each of the five
fiscal years following the fiscal year in which the Contract Resource Obligation is
incurred.
Payments required to be made under a Contract Resource Obligation shall not be
subject to acceleration under any circumstances. Nothing in this section shall be
deemed to prevent the City from entering into other agreements for the acquisition of
facilities for water supply or distribution or surface water or sewage collection, treatment
or disposal or other utility service or other commodities or services relating to the
Waterworks Utility and from treating those payments as Operation and Maintenance
Expenses or from securing payments with respect thereto by a charge on Net Revenue
subordinate to the charge that secures payment of the Parity Bonds.
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Section 20. Refunding or Defeasance of the Bond. The City may issue
refunding bonds pursuant to State law or use money available from any other lawful
source to carry out a refunding or defeasance plan, which may include (a) paying when
due the principal of and interest on any portion of the Bond (the "defeased portion ");
(b) prepaying the defeased portion prior to maturity; and (c) paying the costs of the
refunding or defeasance. If the City sets aside in a trust fund or escrow account
irrevocably pledged to that prepayment or defeasance (the "trust account "), money
and /or Government Obligations maturing at a time or times and bearing interest in
amounts sufficient to redeem, refund or defease the defeased portion in accordance
with the terms of this ordinance and the Bond, then all right and interest of the
Registered Owner in the covenants of this ordinance and in the funds and accounts
obligated to the payment of the defeased portion shall cease and become void.
Thereafter, the Registered Owner shall have the right to receive payment of the
principal of and interest on the defeased portion solely from the trust account and the
defeased portion shall be deemed no longer outstanding.
Section 21. Sale and Delivery of the Bond.
(a) Approval of Bank Proposal; Delivery of Bond. The Bank has presented the
Bank Proposal to the City offering to purchase the Bond, which written Bank Proposal is
on file with the City Clerk. The City Council finds that accepting the Bank Proposal is in
the City's best interest and accepts the offer contained therein. The Designated
Representative is authorized to execute the Bank Proposal on behalf of the City, so long
as the terms provided therein are consistent with the terms of this ordinance.
(b) Preparation, Execution and Delivery of the Bond. The Bond will be
prepared at City expense and will be delivered to the Bank in accordance with the Bank
Proposal, together with the approving legal opinion of Bond Counsel regarding the
Bonds.
Section 22. Supplemental Ordinances. This ordinance shall not be modified,
altered, amended, supplemented or rescinded in any respect after the Issue Date,
except as provided in and in accordance with and subject to the provisions of this
section.
(a) The City may, from time to time, and at any time, without the consent of or
notice to the Registered Owners, pass any supplemental ordinance deemed necessary
or desirable by the City for the purpose of modifying, altering, amending, supplementing
or rescinding, in any particular, any of the terms or provisions contained in this
ordinance or any other Parity Bond Authorizing Ordinance, as follows:
(1) to provide for the issuance of Future Parity Bonds in accordance with the
provisions of this ordinance;
(2) to cure any formal defect, omission, inconsistency or ambiguity in this
ordinance in a manner not materially adverse to the security of the Registered Owners;
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(3) to impose upon the Bond Registrar (with its consent) for the benefit of the
Registered Owners any additional rights, remedies, powers, authority, security, liabilities
or duties that may lawfully be granted, conferred or imposed and that are not contrary to
or inconsistent with this ordinance as therefore in effect;
(4) to add to the covenants and agreements of, and limitations and restrictions
upon, the City in this ordinance, other covenants, agreements, limitations and
restrictions to be observed by the City that are not contrary or inconsistent with this
ordinance as therefore in effect;
(5) to confirm, as further assurance, any pledge under, and the subjection to
any lien, charge or pledge created or to be created by this ordinance of any other
money, securities or funds;
(6) to authorize different denominations of the Parity Bonds and to make
correlative amendments and modifications to this ordinance regarding exchangeability
of Parity Bonds of different authorized denominations, redemptions of portions of Parity
Bonds of particular authorized denominations, provisions providing for relating to a
securities depository, and to make similar amendments and modifications of a technical
nature not materially adverse to the security of the Registered Owners;
(7) to modify, alter, amend or supplement this ordinance in any other respect
that is not materially adverse to the security of the Registered Owners that does not
involve a change described in subsection (c) of this Section;
(8) due to change in federal law or rulings, to maintain any exclusion from
gross income of the interest on Parity Bonds from federal income taxation in a manner
not materially adverse to the security of the Registered Owners; or
(9) to add to the covenants and agreements of, and limitations and restrictions
upon, the City in this ordinance, other covenants, agreements, limitations and
restrictions to be observed by the City that are requested by a credit provider for Parity
Bonds and that are not materially adverse to the security of the Registered Owners.
(b) Except for any supplemental ordinance passed pursuant to subsection (b) of
this section, subject to the terms and provisions contained in this subsection and not
otherwise, Registered Owners of not less than a majority of aggregate principal amount
of the Parity Bonds then outstanding shall have the right from time to time to consent to
and approve the passage by the City of any supplemental ordinance deemed necessary
or desirable by the City for the purpose of modifying, altering, amending, supplementing
or rescinding, in any particular, any of the terms or provisions contained in this
ordinance or any other Parity Bond Authorizing Ordinance; except that, unless approved
in writing by each Registered Owner of each affected Parity Bond then outstanding,
nothing contained in this section shall permit, or be construed as permitting:
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25
(1) a change in the times, amounts or currency of payment of any outstanding
Parity Bond, or a reduction in the principal amount of any outstanding Parity Bond or a
change in the rate or method of determining the rate of interest thereon or the
redemption provisions thereof, or
(2) a preference or priority of any Parity Bond over any other Parity Bond, or
(3) a reduction in the aggregate principal amount of Parity Bonds, the consent
of the Registered Owners of which is required for any supplemental ordinance.
(c) Before the City passes any supplemental ordinance, the City shall have
received an opinion of Bond Counsel stating that the supplemental ordinance is
authorized or permitted by this ordinance and each other Parity Bond Authorizing
Ordinance and will not adversely affect the exclusion from gross income for federal
income tax purposes of interest on any tax - exempt Parity Bonds.
Section 23. General Authorization and Ratification. The appropriate officers of
the City are severally authorized to take such actions and to execute such documents
as in their judgment may be necessary or desirable to carry out the transactions
contemplated in connection with this ordinance, and to do everything necessary for the
prompt delivery of the Bond to the Bank and for the proper application, use and
investment of the proceeds of the Bond. All actions taken prior to the effective date of
this ordinance in furtherance of the purposes described in this ordinance and not
inconsistent with the terms of this ordinance are ratified and confirmed in all respects..
Section 24. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
Section 25. Severability. The provisions of this ordinance are declared to be
separate and severable. If a court of competent jurisdiction, all appeals having been
exhausted or all appeal periods having run, finds any provision of this ordinance to be
invalid or unenforceable as to any person or circumstance, such offending provision
shall, if feasible, be deemed to be modified to be within the limits of enforceability or
validity. However, if the offending provision cannot be so modified, it shall be null and
void with respect to the particular person or circumstance, and all other provisions of
this ordinance in all other respects, and the offending provision with respect to all other
persons and all other circumstances, shall remain valid and enforceable.
Section 26. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
five days after passage and publication as provided by law.
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26
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Bond Counsel
day of
Jim Haggerton, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date-.—
Ordinance Number:
Attachment-. Exhibit A — Parameters for Final Terms
2015.
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27
W.
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
EXHIBIT A
PARAMETERS FOR FINAL TERMS
Principal Amount. The principal amount of the Bond shall not exceed
$2,100,000.
Issue Date. The Bond shall be dated the Issue Date, which
shall be not later than one year after the effective
date of this ordinance.
Denomination. The Bond shall be in the denomination of the
principal amount, shall be numbered in the manner
and shall bear the name and additional designation
as deemed necessary or appropriate by the
Designated Representative.
Interest Rate. The Bond shall bear interest at a fixed rate per
annum not to exceed 2.50% (computed on the
basis of a 360 -day year of twelve 30 -day months)
from the Issue Date or from the most recent date
for which interest has been paid or duly provided
for, whichever is later.
Payment Dates. Interest shall be payable semiannually on June 1
and December 1 of each year, commencing
June 1, 2016. Principal shall be payable on
December 1 of each year from 2016 to 2026,
inclusive.
Final Maturity.
December 1, 2026.
Prepayment. The principal of the Bond is subject to prepayment
at the option of the City at any time on or after
December 1, 2020, as a whole or in part, at par
plus accrued interest to the date of prepayment.
Price. The purchase price for the Bond is par (100 %).
Fees. The City shall pay the Bank a one -time
commitment fee of $2,100. The City shall pay Bank
counsel fees in an amount not to exceed $3,000.
W
CERTIFICATION
I, the undersigned, City Clerk of the City of Tukwila, Washington (the "City "), hereby
certify as follows:
1. The attached copy of Ordinance No. (the "Ordinance ") is a full, true and
correct copy of an ordinance duly passed at a regular meeting of the City Council of the
City held at the regular meeting place thereof on 2015, as
that ordinance appears on the minute book of the City.
2. The Ordinance will be in full force and effect five days after publication in the
City's official newspaper, which publication date is expected to be
, 2015.
3. A quorum of the members of the City Council was present throughout the
meeting and a majority of the members voted in the proper manner for the passage of
the Ordinance.
Dated:
30
2015.
CITY OF TUKWILA, WASHINGTON
Christy O'Flaherty, MMC, City Clerk
City of Tukwila
Jim Haggerton, Mayor
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Peggy McCarthy, Finance Director
DATE: November 10, 2015
SUBJECT: 2015 -16 Mid - biennium Budget Amendments
ISSUE
Approve an ordinance authorizing the 2015 -16 mid - biennium budget amendments.
BACKGROUD
It has been past practice for the City to review the financial performance for the first three quarters of the
year and, based on this review and in conjunction with other new circumstances and events, propose
budget amendments to adjust the biennial budget. Pursuant to RCW 35.34.130, "Budget — Mid - biennial
review and modification," a mid - biennial review shall be conducted and modifications of the biennial budget
shall be made through ordinance. Amendment of the budget is necessary for any fund with anticipated
expenditures exceeding budgetary appropriations.
Accordingly, certain budget amendments are proposed; they are categorized into the four groups shown
below.
No
Category Name
Category Description
1.
Existing Service
Levels & Plans
Adjust budget to reflect changes in budgetary needs to maintain existing
service levels and plans, including departmental over expenditures.
2.
Revenue Backed
Increase both expenditure and revenue budget for new programs or services
that have a dedicated funding source.
3.
Carryovers
Move budget to or from budget years to mirror actual or planned spending and
revenue recognition.
4.
Initiatives
Budget for new programs, enhanced service levels or system improvements.
The budget amendments are documented in narrative format and in spreadsheet format. The narrative
detail is organized first by fund, then by category and lastly by department — applicable only to the General
Fund amendments. Numbers referencing the applicable spreadsheet line item are included in the narrative
headings. The spreadsheet detail is organized first by fund, then by department — applicable only to the
General Fund amendments, then by category.
DISCUSSION
Category 1 — Existing Service Levels and Plans.
Departmental Expenditures. The most significant amendments relate to the Police and Fire departments.
Additional budget of $420,000 in 2015 and $643,000 in 2016 for Police and $680,000 in 2015 and $713,000
in 2016 for Fire are proposed to cover the projected 2015 and 2016 year -end overages. These overages
are due to a variety of factors including the effect of past budgeting practices, the financial impact on salaries
of having a fully staffed department (Police) and the financial impact on overtime of having vacancies in the
department (Fire). See the Budget Amendment Detail — Narrative pages 1 and 2 for more specific
31
INFORMATIONAL MEMO
Page 2
information. Even with additional budget added to these departments, it is anticipated that savings in other
departments will offset these overages and, overall, the departmental expenditures will come in under
budget. (See page 3 of the 2015 3rd Quarter Financial Report for a summary of departmental activity). An
unallocated budget adjustment of $1,180,000 is proposed for 2015 to reflect the anticipated underspending
in other departments. In 2016, it is expected that overall departmental expenditures will remain within
budget.
Transfers to Capital Project and Debt Service Funds. In 2015, an additional $500,000 transfer to the
Residential Street Fund for the 42nd Ave S and Safe Routes to School projects is proposed. In 2016, the
SCORE debt service transfer of $427,960 is eliminated because SCORE will be paying this debt service
and the budgeted $3.2 million transfer to the Arterial Street Fund is reduced by $1.6 million due to the
postponement of the Longacres land sale -- one -time expenditure budget is being reduced to compensate
for a reduction in one -time revenue.
Proceeds from Property Sales. Budget for property sales proceeds has been reduced by $1,200,000 in
2015 and by $1.6 million in 2016. In 2015, the $200,000 budgeted proceeds from the sale of the former
Fire Station 53 has been removed as this sale is not expected to take place until 2017 or thereafter. Of the
$2.2 million transfer in to the General Fund from the Tukwila Village land sale proceeds, a budgetary
reduction of $1,000,000 is proposed. The Facilities /Urban Renewal Fund received $500,000 from the King
County Library System for their land parcel and an additional $1 million of unrestricted funds remains in the
Facilities /Urban Renewal Fund.
Sales tax revenue. Sales tax revenue collected through August 2015 is considerably higher than originally
budgeted. The original budget for retail sales tax was $16.4 million, additional budget of $423,000 was
added through the August amendments bringing the budget total to $16.8 million; an additional $1.7 million
is proposed with this amendment, which would bring the budget to $18.5 million. This sales tax level will
be met if the sales tax collections for the remaining four months of the year, September through December,
equal or exceed collections for the same months in the previous year. Much of the sales tax increase in
2015 appears to have been generated by one -time revenue sources; this level of increase is expected to
level off at some point. In 2016, the proposed $1 million budget amendment would bring the $17 million
original sales tax budget to $18 million. If the additional sales tax is collected as expected, it would be used
to help balance the other 2016 budget amendments including paying for proposed 2016 initiatives such as
the new Police records management system, the match for the new COPs grants, the additional reserve
for one -time revenues and to pay for increased costs to maintain existing services. The cumulative effect
of the 2016 budget amendments on the General Fund ending fund balance is a deficit of $1.148 million.
Much, if not all, of this budgetary deficit is expected to be eliminated through departmental expenditure
savings in 2016.
Category 2 and 3 — Revenue Backed and Carryovers. These amendments have no net effect on the
ending fund balance of the biennial budget since budget is either being moved from year to year or
additional expenditures are funded by a dedicated revenue source. They are discussed in detail in the
Budget Amendment Detail — Narrative.
Category 4 — Initiatives. Budget of $137,000 in 2015 and $474,000 in 2016 for a new Police Department
Records Management System (RMS) and $200,000 in 2016 for a new COPs grant is proposed. This is the
City's match required for receipt of the $250,000 grant that will allow the department to hire two new police
offers who will become important liaisons with the City's immigrant and refugee communities. Additional
funding for the RMS system is needed due to higher than anticipated costs associated with replacing the
Department's obsolete system and the critical role that an RMS plays in day -to -day Police operations.
Budget supporting initiatives already approved by Council include $10,000 in 2015 and $30,000 in 2016 for
the Green City Partnership, $100,000 in 2015 and 2016 for transfers to the Contingency Fund for the one-
time revenue reserve per City policy and, although not expected to be completely expended in 2016, $2
million in 2016 for the Arterial Street Fund Strander Extension project, with funding expected to come from
ending Arterial Street Fund balance.
32
INFORMATIONAL MEMO
Page 3
Financial Outlook / Summary
2015 budgetary goals are expected to be met. Departmental expenditures are expected to remain within
budget in total for the biennium, and increase in ongoing revenue, mostly from sales tax, is expected to
offset a decrease in one -time revenue from property sales. In 2016, it is expected that budgetary goals will
also be met. Departmental expenditures are expected to remain within budget in total, sales tax and other
ongoing revenue is expected to be strong and proceeds from the sale of the Tukwila Village land are
expected to be received. If any of these events appears unlikely to occur or forecasts shift, Council will
be notified in a timely manner and consideration will be given to taking budgetary action.
RECOMMENDATION
The Council is being asked to approve the 2015 -16 Mid - biennial budget ordinance and consider this item
at the November 23, 2015 Committee of the Whole, and December 6, 2015 Regular Council Meeting.
ATTACHMENTS
Draft Ordinance and Ordinance Detail
2015 -16 Mid - biennium Budget Amendment - Narrative
2015 -16 Mid - biennium Budget Amendment - Spreadsheet
3rd Quarter Financial Report
33
34
m
2.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AMENDING ORDINANCE NOS.
2458 AND 2478 (PART), WHICH ADOPTED AND AMENDED
THE CITY OF TUKWILA'S BIENNIAL BUDGET FOR THE
2015 -2016 BIENNIUM, TO ADOPT AN AMENDED MID -
BIENNIUM BUDGET; PROVIDING FOR SEVERABILITY;
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, on November 17, 2014, the City Council of the City of Tukwila adopted
Ordinance No. 2458, which adopted the 2015 -2016 biennial budget of the City of
Tukwila; and
WHEREAS, Ordinance No. 2458 was amended by Ordinance No. 2478, adopted on
August 15, 2015; and
WHEREAS, a mid - biennium budget amendment was presented to the City Council
in a timely manner for their review, in accordance with RCW 35A.34.130; and
WHEREAS, on November 23, 2015, following required public notification, the City
Council conducted a public hearing on the proposed mid - biennium budget amendment;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Ordinances Amended. Tukwila Ordinance Nos. 2458 and 2478 (part)
are hereby amended with the City Council's adoption of the document entitled "City of
Tukwila 2015 -2016 Mid - Biennium Budget Amendment," attached hereto and
incorporated by this reference as if fully set forth herein, in accordance with RCW
35A.33.075.
Section 2. Estimated Revenues and Appropriations. The totals of the estimated
revenues and appropriations for each separate fund and the aggregate totals are as
follows:
FUND
EXPENDITURES
REVENUES
000 General
$128,196,824
$128,196,824
103 Residential Street
$12,724,621
$12,724,621
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35
FUND
EXPENDITURES
REVENUES
104 Arterial Street
$37,486,080
$37,486,080
105 Contingency
$5,903,632
$5,903,632
212 SCORE Debt Service
$438,355
$438,355
233 Local Improvement District
$3,099,390
$3,099,390
302 Facility Replacement/Urban Renewal
$8,719,204
$8,719,204
Section 3. Copies on File. A complete copy of the amended budget for 2015-
2016, as adopted, together with a copy of this amending ordinance, shall be kept on file
in the City Clerk's Office, and a copy shall be transmitted by the City Clerk to the
Division of Municipal Corporations of the Office of the State Auditor and to the
Association of Washington Cities.
Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
Section 5. Severability. If any section, subsection, paragraph, sentence, clause
or phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 6. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
and effect five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of 12015.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Jim Haggerton, Mayor
Filed with the City Clerk:_
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Attachment: City of Tukwila 2015 -2016 Mid - Biennium Budget Amendment
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Page 2 of 2
City of Tukwila 2015 -2016 Mid - Biennium Budget Amendment
ORIGINAL
Reconciliation of 2015 -2016 Budget Summary to Ordinance BUDGET
AMENDED
BUDGET
EXPENDITURES
)01'5
I x 1N),1[tLIM �
2016
I x 1N),1duir �
7016 I imhf)r,
I L1111 I I),,laH
I "taI
I r )N)dhtuir "�
20 F5
Total After
Amendment
Mid Biennial Amendmei
Total
Expenditures
2015 2016
000 General
g,813
>9,,0281)1)
Y,,)0,01,
`, I), "i >, (,N,,,,4
) 1,6)1 ,016
$ 127,438,824
$ 918,000
$ (160,000)
$ 128,196,824
101 Hotel /Motel
/7,615,
I), 500
9);1) d
2,')'(,,316
2,597,316
2,597,316
103 City Street
1, 00,000
.01852
8)4
.)000)
10,846,721
200,000
1,677,900
12,724,621
104 Arterial Street
('00,000
70(I?1/
4;3 "i>;
3)'2)06,O8O
,80000
36,686,080
-
800,000
37,486,080
105 Contingency
00,000
1,816
0 1 G3)
' 01 (,3;)
5,703,632
200,000
-
5,903,632
109 Drug Seizure Fund
)5,000
L),000
0,000
1,'0,000
180,000
180,000
200 LTGO Bonds
Y,,000
3, ; 33
8/8,333
l I.r ):i
1,415,333
1,415,333
Limited Tax G.O. Refunding Bonds,
211 2008
8 N 1; 300
31 1,100
1,000
1,O 100
1,623,400
1,623,400
212 Limited Tax G.O. Bonds, 2009A
F; /,3j
),;160
1,000
8(6, 31 'S
866,315
-
(427,960)
438,355
214 Limited Tax G.O. Bonds, 2010A
)45,619
8 ,, d 51
1,000
1,1, 7 100
1,172,100
1,172,100
216 Limited Tax G.O. Refunding Bonds,
18,(30(1
78, 00
1,00(1
)'),800
229,800
229,800
217 2011 Refunding Bonds
I S,(O3
18,(,/ l
1,00(1
1,09,,'00
1,095,500
1,095,500
218 2014 Urban Renewal
1 13;13(1
I I 1 130
113, I30
)20?60
226,260
226,260
206 LID Guaranty
('68,000
'00
0(60,000
066),000
669,000
669,000
233 2013 LID
,')1,285
/"3(1'00D
x, 0,)2 [
2,1(10,413
7 3, 000
2,637,813
161,577
300,000
3,099,390
Land Acquisition, Recreation &
301 Park Devl.
),3,000
7')7 000
/,000
32)02,000
3,902,000
-
-
3,902,000
302 Facility Replacement
30,0(10
000
4',201
I (I,i)4) )(1 =1
6 ,000)
9,719,204
(1,000,000)
8,719,204
303
General Government Improvements
170,550
1(1,(,11
809
000
901,000
901,000
304 Fire Improvements
110,000
.)0;100
).)0,).00
).)O,1.00
550,200
550,200
401 Water
I 8,],i5
8,)'1 '119
7,(, d,8(6
1 8,d )'),000
7 1,000)
17,699,000
17,699,000
402 Sewer
8,0x(,, 100
),,')(, OOP,
1 ,.r 3,x91
19,980,000
880,000
21,871,000
21,871,000
411 Foster Golf Course
1, , 68,01 /
1,317 1')1
001,08;
1,131,1')1
4,181,494
4,181,494
412 Surface Water
11O/ 11
6,.01,)),8
2, ,(,,161
).0,17x),000
(1,6000)
20,173,000
20,173,000
501 Equipment Rental
5;313
409,9,2
60 I's II
11,')(,,136
II I/I
11,608,610
11,608,610
502 Insurance Fund
(1[2,0(1),
6, 14,211
1.)'11,7 "1
1 2,'0,')18
0(,000)
13,274,958
13,274,958
503 Insurance - LEOFF 1 Fund
611 Firemen's Pension
0187819
7 (1, 191
1
,981
1, 1,1,830
91
1,61, 300
7(,7 000)
1,510,191
1,617,300
1,510,191
1,617,300
Total
, N 3 .>1: >,Nr;)
', 178,3x)'),, "xFl
v,)(,1 0`.,,,0
', 799,1,6.);l
1,)1'),:,2(1
$ 300,396,051
$ 479,577 $ 2,189,940
$ 303,065,568
REVENUES
70L)li, ,rru7rrn>
Iunlll,,an<(
201'5
I),v,nc «e =.
)016
,x,nrr,rs
1otaI
I),xr,nc«
70I
A,n,erxlin,artt
Total After
Amendment
Mid Biennial Amendmei
Total
Revenues
2015 2016
000 General
x) 500,000
>6,, "3N x)')')
5 ,') ai,, %)')
', I) "i >,nN,,,,4
S 1,6)1 ,016
$ 127,438,824
$ 918,000
$ (160,000)
$ 128,196,824
101 Hotel /Motel
00,000
1, d(,,, 116
0 101000
2,i)'h, 316
2,597,316
2,597,316
103 City Street
1, 00,000
.01852
8)4
03.)000)
10,846,721
200,000
1,677,900
12,724,621
104 Arterial Street
('00,000
71,;02,000
I ! 0(1I,O8O
3)'2)06,O80
80,000
36,686,080
-
800,000
37,486,080
105 Contingency
00,000
1,816
1,8](
t),i01(fi;)
5,703,632
200,000
-
5,903,632
109 Drug Seizure Fund
60,000
60,000
(,0,000
1,'0,000
180,000
180,000
200 LTGO Bonds
j 1,,000
8/8,333
1, llL) ): ,
1,415,333
1,415,333
Limited Tax G.O. Refunding Bonds,
211 2008
1,000
31 N; 30(1
8 N 1,100
1,O 100
1,623,400
1,623,400
212 Limited Tax G.O. Bonds, 2009A
1,0(10
; rr
1-)/")(,0
8(6, 31 'S
866,315
(427,960)
438,355
214 Limited Tax G.O. Bonds, 2010A
1,000
8,,(19
>K. 111
1,1,)100
1,172,100
1,172,100
216 Limited Tax G.O. Refunding Bonds,
1,00(1
78, 00
)'),800
229,800
229,800
217 2011 Refunding Bonds
1,00(1
1.) 81
14,(,' 1
1,09,,'00
1,095,500
1,095,500
218 2014 Facility
I I 1 I30
113, I30
)20?60
226,260
226,260
206 LID Guaranty
('68,000
'00
500
066),000
669,000
669,000
2332013LID
805,000
810, 110
„3',63;
2,100,413
73,000
2,637,813
161,577
300,000
3,099,390
Land Acquisition, Recreation &
301 Park Devl.
I 00,0(10
00(1
1,000
2)02,000
3,902,000
-
-
3,902,000
302 Facility Replacement
800,0(10
(,02
860)
0,')4) )0.1
6 ,000)
9,719,204
(1,000,000)
8,719,204
303
General Government Improvements
00,000
700,500
00,}00
x)(11,000
901,000
901,000
304 Fire Improvements
110,000
.)0;100
)0,100
).)0,1.00
550,200
550,200
401 Water
(,.)00,000
5,47'),(10(1
(,(I <) 5,000
1(3, 4 )'),000
71,000)
17,699,000
17,699,000
402 Sewer
00,000
8,202,000
8 371,000
19,')80,000
38),000
21,871,000
21,871,000
411 Foster Golf Course
('00,000
1,, (el , 17
81 1,/1,
1,131,1')1
4,181,494
4,181,494
412 Surface Water
11,261,000
6,968,000
0,17x),000
O ,(r 000)
20,173,000
20,173,000
501 Equipment Rental
00,000
3,(1,013
I.)1,093
11,')(,,136
I/I
11,608,610
11,608,610
502 Insurance Fund
�.>00,0(10
3,N8(,'1)9
07')
2,'0,')18
0(,000)
13,27
13,274,958
503 Insurance - LEOFF 1 Fund
611 Firemen's Pension
'00,000
00,000
0 i 8 51
'8 (,50
68, 310
) ,(%>O
1,' ,) 1) 1
1,61 300
(202,00
1,510,191
1,617,300
Total
1.),88,000
',178,01,,0'),)
r NL),1,f 13(,
', 299,1,(, )�1
1,)1'),:'x20
479,577 $ 2,189,940
1 $ 303,065,568
M rr
W.*
2015 -16 Mid - Biennium Budget Amendment Detail — Narrative
GENERAL FUND
Category 1— Existing Service Levels or Plans
POLICE (1 -4)
A budget amendment increasing Police Department expenditures by $420,000 in 2015 and by $634,000
in 2016 is proposed.
Salaries. Police Department salaries are higher than the original budget mainly because the cost of Kelly
day payments and lateral officer signing bonuses were not budgeted. It has been budgeting practice to
budget only for base salaries but not for special pays such as Kelly days and signing bonuses. Kelly days
are those days off that accrue to officers due to their non - traditional 24/7 work schedules -- officers
have the option of taking the days off or being paid for them. With the police force fully staffed, the
department has not been able to absorb these special pay costs as they had previously. To maintain the
current service level, budget amendments of $200,000 for 2015 and $227,000 for 2016 are proposed for
the Kelly day costs. Additionally, $50,000 for 2015 and $52,000 2016 are proposed for the signing bonus
costs.
Benefits on Overtime. It has also been past budgeting practice to budget the cost of employee benefits
earned from overtime in the overtime budget. However, this practice has caused some confusion. To
add clarification, overtime benefits will be budgeted as a separate line item. Budget amendments of
$150,000 for 2015 and $155,000 for 2016 are proposed to add budgetary capacity for the overtime
benefits.
SCORE Jail Costs. In 2016, the SCORE jail charge will increase by $200,000; budget is being added to
cover this cost. There will be, however, an overall costs savings to the City in 2016 because the City's
approximately $430,000 share of the SCORE debt service will be paid for by SCORE, ultimately yielding a
net General Fund savings of $230,000.
FIRE (11 -14)
A budget amendment increasing Fire Department expenditures by $680,000 in 2015 and by $713,000 in
2016 is proposed.
Salaries. Fire department salaries are over budget in 2015 for five main reasons — 1) the vacation
payout option under new labor contract, 2) standby pay, 3) separation of service pay, 4) acting pay, and
5) differential in interim fire chief pay.
With the firefighter labor contract that went into effect January 1st, firefighters have the option of being
paid for a portion of their accrued vacation rather than taking the vacation leave. The cost of this
vacation payout was not budgeted and totaled approximately $80,000 in 2015 and is estimated to cost
$90,000 in 2016. A new budget line item and additional budget is proposed for these costs.
Other costs that traditionally have not been, and were not, budgeted include the $30,000 to $40,000
annual standby pay for the Fire Marshall and other firefighters; separation of service costs of $85,000
for two firefighters retiring and one firefighter passing away unexpectedly in 2015; acting pay of
approximated $30,000 and under budgeting of the Interim Fire Chief's salary. The Fire Chief's salary was
budgeted as though a new staff would be hired at step 1 of the pay scale. With the interim chief's
higher salary and longevity pay, the differential between the budgeted salary and actual approximates
$40,000.
Overtime. Overtime is also over budget. Compared with 2012, overtime increased by $300,000 in 2013,
by $400,000 in 2014 and is projected to increase by $300,000 in 2015. In drafting the 2015 -16 budget, it
was thought that unique circumstances had caused the previous years' overages and that the three
pipeline positions authorized for 2015 and beyond would alleviate overtime overages. This did not
happen. First, three firefighter vacancies occurred without sufficient notice to enable timely hire of
additional staff. Secondly, more long term leave hours, over 2.5 times as many, have been reported
through August 2015 relative to all of 2012, the base or comparison year. Thirdly, although three
pipeline firefighters were authorized in 2014, these firefighters were in training for many months during
the year rendering them unable to assist with the staffing issue. The proposed overtime budget
amendment for 2015 is $300,000 and for 2016 is $310,000. The pipeline positions should bring
overtime costs down in 2016.
Benefits on Overtime. Similar to the Police Department, it has also been past budgeting practice to
budget the cost of employee benefits earned on overtime in the overtime budget. However, this
budgeting practice has caused some confusion. To add clarification, overtime benefits will be budgeted
separately and included on their own budget line. A budget amendment for 2015 of $90,000 and for
2016 of $93,000 is proposed to add budgetary capacity for the overtime benefits.
COMMUNITY DEVELOPMENT (20)
The revenue for the Commute Trip Reduction grant was accurately budgeted in the 2015 -16 biennial
budget. However the corresponding expenditure budget was understated. The proposed additional
$200,000 in expenditure budget rectifies this imbalance.
FINANCE (25 -26)
Amendments total $145,000 for 2016. Liability insurance increased to $782,000 in 2016 from $670,000
in 2015. This $112,000 or 17% increase is greater than the 3% increase reflected in the budget. A
$100,000 amendment is proposed for 2016. The increase is due to 1) an increase in worker hours from
increased staff, 2) an overall increase in rates due to a challenging insurance environment and 3) the
City's claims experience.
Additional budget of $45,000 for professional services is proposed for 2016. Audit costs have risen over
the past two years by almost $30,000. Additionally, the audit environment has become more
demanding and the interpretation and enforcement of accounting principles and regulations more
stringent in the past two years. As a result, the services of an audit consultant have been retained to
conduct a preliminary review of the Comprehensive Annual Financial Report (CAFR) before the audit.
The cost of these services approximates $10,000 - $15,000.
PARKS & RECREATION (32 -34)
Additional utility and extra labor budget for Parks of $50,000 for both 2015 and 2016 and additional
equipment budget of $30,000 for Recreation for 2015 and 2016 is proposed. Water usage was higher
due to the dry summer. Extra labor was used to help manage the park rentals and keep the parks clean.
The equipment budget will be used to replace equipment used in the facility room rentals.
.i
TRANSFERS, REVENUE & OTHER
Expenditures (38 -42)
Unallocated budget adjustment. The Administration anticipates that budgetary savings in other
departments will offset the additional budget required to maintain existing service levels in the Police,
Fire and other departments. The General Fund financial data through September 30, 2015 supports this
expectation (See page 3 of the 2015 3 d Quarter Financial Report). Departmental expenditures in 2016
are also expected to remain within budget.
Transfers Out. Additional transfers out to other funds in 2015 are proposed; $500,000 to fund
Residential Streets safe routes to school and 42nd Ave S projects and $100,000 for Park and Land
Acquisition Duwamish Hill Preserve project.
A reduction of transfers out to other funds in 2016 is proposed; a $427,960 reduction in transfers to the
SCORE debt service fund because SCORE will pay the 2016 debt service for member cities, including
Tukwila; and a $1.6 million reduction in transfers to the Arterial Street Fund due to a reduction in
anticipated one -time revenue from the Longacres land sale which is not anticipated to take place until
after 2016.
Revenues (43 -47)
Contingency Fund Transfer In. In 2015, transfer in to the General Fund of $350,000 from the
Contingency Fund for the Police Records Management System project is proposed.
Sales Tax Revenue. In 2015, $1,700,000 in additional sales tax budget has been added reflecting the
positive budget variance experienced through August. Although sales tax is considered to remain strong
in 2016, the 2016 sales tax budget is increased by $1,000,000, less than in 2015, because some of the
2015 sales tax increases appears to have been generated from one -time revenue sources and
continuation at this level is uncertain. The added revenue in 2015 is considered sufficient to cover the
additional $600,000 transfers into the capital project funds for existing plans and the $247,000 of
initiatives for new programs and policies.
Property Sales. In 2015, budget has been reduced by $1,200,000 because the $200,000 proceeds from
the sale of the former Fire Station 53 is not expected until 2017 or thereafter and $1,000,000 from the
sale of Tukwila Village land is not expected until 2016. Since the $2,075,000 existing budget for Tukwila
Village land sale proceeds in 2016 appears sufficient so no adjustment is proposed. In 2016, budget for
property sale proceeds is reduced by $1,600,000 because the Longacres property sale is now expected
to occur after 2016.
Category 2 — Revenue Backed
ARENA PROJECT (17, 21, 30)
Expenditure and revenue budget has been added to reflect the additional expenditures incurred for the
arena planning costs and for the corresponding developer reimbursement. In 2016, budget has been
added to the Mayor's Office for $50,000, Community Development of $110,000, and Public Works for
41
$90,000 and $250,000 in developer fee revenue. The City has a signed reimbursement agreement with
the developer.
COMMUNITY DEVELOPMENT (22)
Expenditure and revenue budget of $120,000 in 2016 is added for plan review and building inspection
consultant services needed due to vacancies in the Building Division. These costs are fully recovered
through permit and other fees charged to customers.
FINANCE (27 -28)
The accounting procedures for banking fees has been changed to recognize both the cost and the
associated investment income earned on funds deposited with the bank. In the past, these fees were
combined with the interest earnings and only the net expenditures, if any, were recorded. The revised
method of accounting more accurately reflects the interest earned on the funds and the cost of banking
services; it is consistent with GAAP and best practices guidance. Additional $40,000 of revenue and
expenditure budget is proposed for 2015 and 2016.
PARK & RECREATION (35)
Revenue and expenditure budget of $28,000 in 2015 and $30,000 in 2016 is added for a new Partners in
Community Health grant awarded for policy development and program implementation so Tukwila
residents can gain a better understanding of why and how they can reduce sugar in their diet.
Category 3 — Carryovers
FIRE (15)
2016 budget for radio purchases was used in 2015 to purchase radios. The $60,000 budget is moved
from 2016 to 2015.
MAYOR (18)
The $60,000 budget for the development of an Economic Development plan was not used in 2015 and is
carried over to 2016.
Category 4 — Initiatives
POLICE (5 -9)
The planning for a new Police records management system (RMS) began several years ago. A total of
$350,000 has been set aside in the Contingency Fund for the purchase of this system. The Police
Department has undertaken steps to select, purchase and implement the new system. The project was
discussed in detail at the October 22nd Finance and Safety Committee meeting and will be discussed
again at the November 17th Finance and Safety Committee meeting. The project total cost is estimated
at $1.194 million with $137,000 of the cost expected to be incurred in 2015 and $474,000 in 2016. The
42
$350,000 set aside in the Contingency Fund will be transferred to the General Fund to offset the system
costs.
COMMUNITY DEVELOPMENT (23)
Adding a .5 FTE assistant planner is proposed to help fill the needs of the planning department. The
funding for this initiative will come from existing professional services budget.
RECREATION (36)
On May 26, 2015, the Community Affairs and Parks Council Committee approved staff to complete a
budget amendment for a $40,000 2 -Year Consultant Agreement with Forterra for the development of a
Green Tukwila 20 -Year Stewardship Plan. The plan entails an expenditure of $10,000 in 2015 and
$30,000 in 2016. The scope of work for 2015 includes a Forest Assessment and development of the
Stewardship Plan. In 2016 the scope focuses on creating implementations steps, stewardship program
development and on -going support for stewards and staff. There is an annual expense and work effort
requirement to implement the 20 -Year Plan as well. The future expenses are dependent upon the
developed Stewardship Plan and the level of implementation. This will be a very valuable tool and
resource in guiding the City in its stewardship efforts.
TRANSFER TO CONTINGENCY FUND (48)
A one -time revenue reserve was approved by Council earlier in the year. Additional expenditure budget
of $100,000 has been added for both 2015 and 2016 to reflect the estimated cost to fund this element
of the Reserve Policy.
OTHER BUDGETARY CONSIDERATIONS
Other budgetary considerations not supported by a budget amendment at this time but potentially
requiring an amendment in the future.
RFA PROJECT. Additional funding to back fill positions in Community Development Department and
Finance may be needed.
LAZERFICHE PROJECT. Enhancing the City's exiting Lazerfiche system has been proposed and is under
consideration. Should this improvement be implemented, the funding needed would approximate
$100,000.
COURT VIDEO CONFERENCING EQUIPMENT. No budget amendments have been submitted for the
Municipal Court. However, $18,000 of unbudgeted new video conferencing equipment was purchased
by the Court this fall. It appears the Court has sufficient budget to cover this unbudgeted expenditure.
UTILITY COSTS FOR FACILITIES AND STREET MAINTENANCE. Additional budget may be needed in 2016.
43
OTHER FUNDS
Category 1— Existing Service Levels or Plans
CONTINGENCY (52)
A transfer to the General Fund of the $350,000 Police records management system set aside will make
this funding available for the purchase of the new, proposed Records Management System (RMS).
RESIDENTIAL STREET (54)
Additional General Fund funding of $500,000 is required to offset the lower than expected 2014 ending
fund balance and to fund the net expenditure carryover from 2014 to 2015 of $109,000 and the net cost
of the enhanced Safe Routes to School Project (see Category 4 — Initiatives).
ARTERIAL STREET (58 -59)
Expenditure budget in 2016 is reduced by $1.6 million in response to the postponement of the
Longacres property sale. The Longacres sales proceeds were to flow to the General Fund enabling the
General Fund to redistribute the revenue to the Arterial Street Fund in the form of a transfer out.
Without this funding flow, the General Fund may not be able to afford to fully fund the originally
budgeted $3.2 million transfer into the Arterial Street Fund.
FACILITIES /URBAN RENEWAL (61)
The 2015 revenue budget for Tukwila Village land sale proceeds is reduced by $1 million. The land sale
proceeds from the developer are expected to be received in 2016. Since the original 2016 budget
contains $2,075,000 for Tukwila land sale proceed, a 2016 revenue amendment is considered
unnecessary.
LOCAL IMPROVEMENT DISTRICT (LID) (62 -63)
Additional expenditure and revenue budget is recorded to reflect the receipt of early payoffs and the
corresponding additional debt payments. If assessments are paid earlier, the corresponding debt is also
paid early.
BOND FUNDS (64 -66)
The 2016 SCORE debt service expenditure budget of $427,960 is reduced because SCORE will be paying
the debt service for 2016. The corresponding transfer in from the General Fund to pay for this debt
service expense is also reduced.
Category 3 — Carryovers
RESIDENTIAL STREET (55 -56)
Expenditure and revenue budget for 42 d Ave S and Safe Routes to School projects is added to 2015 as a
carryover from 2014.
..
Category 4 — Initiatives
CONTINGENCY (53)
Revenue budget of $100,000 is added as a transfer in from the General Fund to fund the new one -time
revenue reserve requirement under the Reserve Policy.
RESIDENTIAL STREET (57)
Additional grant funding was received for the Safe Routes to School thus expanding the scope of the
project.
ARTERIAL STREET (60)
Add $2 million of expenditure budget to 2016 to jump start the Strander Extension project. Funding for
this initiative will come from the beginning fund balance which is expected to be higher than originally
budgeted due to receipt of bond proceeds paying the Fund back for expenditures made in prior years for
the Interurban Ave project.
45
M.
2015 -16 Mid - Biennium Budget Amendment Detail -- Spreadsheet
2015 Increase (Decrease) 2016 Increase (Decrease)
Acct Desc Acct n Expense Revenue Effect on Expense Revenue Effect on
EFB EFB
GENERALFUND
POLICE DEPARTMENT
Category 1 - Existing Service Levels or Plans
680,000 (680,000)
420,000
(420,000)
634,000
(634,000)
day payout. dy
..
000.10.
.. . .
220,000
12 "Additional salary budget to account for 1)separation of Salaries
. ,00 .,.,.
22 7 0
.. .
budgeting ng practices did not budget for these
cost The lsalari
) n
18 Move the economic development plan budget from 2015
„salaries in excess of budget, 3) standby pay for Fire Marshall „
pinto 2016.
Ilservices 11
�jdepartment was able to absorb them when not fully staffed.
11 11
1of new hire Fire Chief at level 1 versus actual interim pay for
However, with full staffing, additional budget is necessary.
90,000.
93,000 I i
,,overtime budget was sized to include both the overtime ,benefits
lsalaries and benefits. Splitting the benefits separately from
� s
00010.
50,0
�,.
( ...�..._.
14 �nc ea se bud overtime et for overtime. Since 2013, ova y costs Overtime
„have been approximately 50% higher than previous ears.
52,0 00
� 310,000 1 ...,.
3 Add budget line for overtime benefits. In the past the IIOverT me
X1000.10
150,004
00
lrequiring overtime backfill.
155
� 000
lovertime budget was sized to include both the overtime Ilbenefits
11
1
1
1
1
salaries and benefits. Splitting the benefits separately from
16 "Fire Department Total
740,000 (740,000)
653,000 (653,000)
'1the overtime salaries will improve budget clarity and
,overtime mana ment.
4 SCORE jail cost increase IIJail costs
11000.10
200,000
Category
,
(674 000)
The Police
5 e Department is in need of a new records Software /
) 137,000 " " "' "'"
• • . „(137,000)
406000 i " "'"
• •
lmanagement system. There is $350,000 set aside in the "capital asset
„contigency fund. Up to another $500,000 is needed for
lsoftware, hardware, and professional services during
6 will Tech for during (be l &
��
53,000
474,000
2016 cost stt s l step four salaries benefits. nefits
7 ,The .5 FTE will require a work station with computer tools Supplies
%,
15,000
Hand equipment. This is an estimation of costs. Any overruns
twill be absorbed within the PD budget.
8 The City of Tukwila received a $250,000 grant from the Ilsalaries and
11
100,000
"United States Department of Justice through its COPS Hiring lbenefits
'Program to fund two new officers to serve as liaisons to
l�Tukwila's immigrant and refugee communities. There is a
Vocal requirement to pay the additional salaries and benefits
required for the two officers.
9 There is additional expenses to support the two COPS IlSupplies,
11
100,000 i
200,000
1positions as described above. The officers will need one llequipment
11
1
1
1
1
police vehicle, uniforms, radios, work stations, rental
,,communications and other police officer equipment. Future
lyears will required a lesser amount for ongoing operation
- -�
10 °Police Department Total
557,000
(557,000)
1,308,000
(1,308,000)
ry1.11r;9NTa713Iir14Jii
Category 1- Existing Service Levels or Plans
680,000 (680,000)
713,000 (713,000)
w accou t and a ditioal udget for vacation payout; Vacation payout 1000.11.
11 11
� 80,000
90,000
0 October tin
( U
12 "Additional salary budget to account for 1)separation of Salaries
210,000
220,000
"service payouts such as vacation and sick leave, 2) acting pay
) n
18 Move the economic development plan budget from 2015
„salaries in excess of budget, 3) standby pay for Fire Marshall „
pinto 2016.
Ilservices 11
Hand 4) Fire Chief salary differential between position budget
11 11
1of new hire Fire Chief at level 1 versus actual interim pay for
interim Fire Chief
13 Add budget line for overtime benefits. In the past the Overtime
90,000.
93,000 I i
,,overtime budget was sized to include both the overtime ,benefits
lsalaries and benefits. Splitting the benefits separately from
"the overtime salaries will improve clarity and overtime
( ...�..._.
14 �nc ea se bud overtime et for overtime. Since 2013, ova y costs Overtime
„have been approximately 50% higher than previous ears.
�.
300,000
� 310,000 1 ...,.
"This appears due to unexpected vacancies and absences
lrequiring overtime backfill.
Categor y 3 Carryovers ) �
� 60,000 (60,000) (60 000)
(60,000) 60,000
15 The radio purchases were made in 2015 for 2015 and 2016; Supplies
-
60,000
1 (60,000)1 1
limove 2016 budget to 2015.
16 "Fire Department Total
740,000 (740,000)
653,000 (653,000)
MAYOR
Category 2 - Revenue Backed
17 Increase to professional services for consultant work related " Professional 11000.03.513.100.4:
the Northwest Arena. These costs are to be reimbursed by services
Ito
the arena developer.
( U
Developer p r fee
Revenue
Category 3 - Carryovers
) n
18 Move the economic development plan budget from 2015
professional 000.03.552.100.4:
pinto 2016.
Ilservices 11
19 IlMayor Total
11 11
(60,000)1 60,000
(60,000)1 .., .. ....,
60,000
50,000 1 50,000 1
. 50,000, .
50,000
60,000 ... I, 00
,
(60,
' - 0)
60,000 ...., ., .. .
110,000 50,000 (60,000)
of 4
2015 -16 Mid - Biennium Budget Amendment Detail -- Spreadsheet
COMMUNITY DEVELOPMENT
Category 1 - Existing Service Levels or Plans
....� ----- --- --- --- --- --- --- --- --- -- ----
2015 increase (Decrease)
2016 increase (Decrease)
Ref 'Il Explanation Acct Desc Acct n
Expense Revenue Effect on
El
Expense Revenue Effect on
EFB
COMMUNITY DEVELOPMENT
Category 1 - Existing Service Levels or Plans
....� ----- --- --- --- --- --- --- --- --- -- ----
(200,000)
.. .. ..
.�..._.
20 ^ Grants - CTR/ KC - CTRexpendituresunderbudgetedduring
(budget process. Per grant administrator, budget for 2016
(Salaries,
000.08.558.602.M.00
"'�
lshould be $255,765; with $61K already budgeted the
Extra Labor
000.08.558.602.12.00
lamendment should be $196K rounded to $200K.
Supplies
11000.08.558.602.31.01
1_
iProfessional
Services
111000.08.558.602.41.07
Hire 2 additional employees: 1 FTE +.5 FTE
II Tr a v e l
1000.08.558.60 2.43.07
...,
11 Viscelleanous
11000.08.558.602.49.07
Category 2 - Revenue Backed
I�
...,
120,000 ...., ., .. .
21 Increase to professional services for consultant work related ,DCD General
%,000.08.558.600.41.18
Ito the Northwest Arena. These costs are to be reimbursed by l,Developer Fee
lthe arena developer.
IlRevenue
11
22 IlPeer Review Fees - Consultant services for plan review and
IlProfessional
11000.08.559.600.41.00
�1building inspections due to vacancies in Building Division
Services
�1Green Tukwila 20 -Year Stewardship Plan. Council approved.
'Permit & review
IT... .... .... ...., ....
ureyLnue.
u......... .... ....
Category 4 - Initiatives
11
23 .5 Assistant Planner to 1st qtr 2016 funded through the
1Extra labor
1000.08.558.600.12
X11 Planning Division professional services and extra labor
lProf Services
11000.08.558.600.41
24 IIlCommunity Development Total
FINANCE
200,000
(200,000)
.. .. ..
113,000
11 11
25 insurance increase above projections iabilit Y 000.05.514.230.46.00
20,000
100,000 I 'I
2,000
.,. .. . .
...,. ...., ., .. .
30,000
,
5,000
...,. , ...., ., .. .
30,000
( 40,000
230,000
230,000
110,000
.4.,
0,000
...,
110,000 ...., ., .. .
120,000
.... ... . .. .
I�
...,
120,000 ...., ., .. .
SQ000
(50,000)1
430,000
230,000 (200,000)
Category 1 - Existing Service Levels or Plans
- -
145,000 (145,000)
11 11
25 insurance increase above projections iabilit Y 000.05.514.230.46.00
utility costs
100,000 I 'I
26 Audit fee increase $30,000; audit consultant costs $10,000; (Prof services 1000.05.514.230.41.00
... . .. .
45,000
Category 2 - Revenue Backed. W R ....
40,000 40,000
40,000 46,000",
27 "Bank fees misc fees 11000
( 40,000
( 40,000
28 "Bank earnings credit based on bank fees interest income "000.361.100.00.00
„ „
' 40000
,
.4.,
0,000
29 '1 Finance Total
40,000 40,000 ;
185,000 40,000 ; (145,000)
PUBLIC WORKS & STREETS
Category 2 - Revenue Backed
90,000 90,000
30 Increase to professional services for consultant work related PW General 1000.13.532.200.41.00
utility costs
90, ,.
000
to the Northwest Arena. These costs are to be reimbursed b Developer Feew�
y"
"the
-
90,000
arena developer.
............Vp,a.rk usage.
31 "Public Works Total
..... ...............................
90,000 90,000
PARKS & RECREATION
Category 1- Existing Service Levels or Plans
32 1Additional utilities
utility costs
1000.15.576.800.47.xx
33 IlExtra Labor to support summer weekend shelter rentals and Ilextra labor
11000.15.576.800.12.00
�iadditional park maintenance work due to heavy summer
............Vp,a.rk usage.
. ............................1.,
..... ...............................
34 "Purchase sound equipment, furniture for front lobby and
("equipment
11000.07.594.730.64.02
i�other equipment to support Tukwila Community Center
... rentals .... .. .. .. .., .. ..
....
.... ....
Category 2 - Revenue Backed
35 ("Partners In Community Health (PICH) Grant
1PICH Revenue
11000.3xx
salary & benefits 000.07.574.XOO.XX.XX
Category 4 - Initiatives
36 llGreen City Partnerships with Forterra for development of
IlProfessional
11000.15.576.800.41.00
�1Green Tukwila 20 -Year Stewardship Plan. Council approved.
"services
37 11Parks & Recreation Total
118,000 28,000 (90,000)IIHi 140,000 30,000 (110,000)
49of4
50
2015 -16 Mid - Biennium Budget Amendment Detail -- Spreadsheet
TRANSFERS, REVENUE & OTHER
Category 1- Existing Service Levels or Plans
2015 increase (Decrease)
2016 increase (Decrease)
Ref 'li Explanation Acct Desc Acct n
Expense Revenue Effect on
EFB
Expense Revenue Effect on
EFB
TRANSFERS, REVENUE & OTHER
Category 1- Existing Service Levels or Plans
U
(580,000)1
850,000 1
1,430,000
(2,027,960)1
(600,000) 1,427,960
38 "Unallocated budget adjustment - Estimated budgetary
"Unallocated
(1,180,000)'
-
savings from combined General Fund departments
,budget adi
39 'Tranneeded to add funding for 2014 carryovers for safe
l
11000.597.103.00.00
"Re
500,000
es to t
a dent al
IlStreets 11
1
1
1
1
"Transfer for Duwamish Hill Preserve p
40 1 it project.
1 "Transfer to Prk, 11000.597.301.00.00
100,0 001
p
� Land Ac q Fund
41 (SCORE with pay the debt service on the 2016 debt obligation
"Transfer Out - 11000.597.214.00.00
-
(427,96
1
i�SCORE debt
42 iReduce transfer to Arterial Street fund as a result of
Transfer to ,000.597.140.00.00
.1
(1,600,000)(
i
lreduction of Longacres property sale one -time revenue
IlArterial Streets 11
j
43 (Transfer funds set aside for the Police Records Management
IlTransfer in from 11000.397.105.00.00
350,000
�System to General Fund for 2016 software purchase and
Contingency
implementatio
44 ��Sales tax revenue .. .. ....,
ue collected through August budget
Fund ax .. ...
Sales tax %,000.313.100.00.00
�
.,
....
1,700,000
.., .. ..,.
h ...,. (
... .. .
1,000,000
lby $1.5M; much of this is one -time revenue with
(revenue
lconstruction sales tax constituting $340K of the positive
45 IlLongacres property sale is not expected to occur in 2016 as
IlLongacres
(
( (
(1 60 0,000)
pbudgeted.
11 11
property sale
1
1
1
46 Sale of former Fire Station 53 will not occur in 2015 as
�libudgeted.
Old FS 5 3
ilproperty sale
200,000
( )
Urban
47 IIlRenewalfundforTukwilaVilll
Transfer in '000.397.302.00.00
JIF302,
(1,000,000)1
g la nd nd ale. $500KI was
TukwilamI
pleceived in 2015.
(Village (
( j
Category 4 - Initiatives
100,000
(100,000)
100,000
(100,000)
48 IlTransfer out to Contingency fund for One -time revenue
g y
Transfer out 000.20.597.105.00.00
100,00 0 �
�
i
f i
100,000
r
49 IlTransfers, Revenue & Other Total
(480,000)
850,000
1,330,000
(1,927,960)
(600,000) 1,327,960
Total General Fund 000
915,000
918,000
3,000
988,040
(160,000) (1,148,040)
GENERAL FUND RECAP
Category 1 - Existing Service Levels or Plans
600,000
850,000
250,000
(255,960)
(600,000) (344,040)
50 EXPEN DITU RES:
II
i�Departmental expenditures
1 Po I i ce
420,000
634,000
1 Fi re
680,000
713,000
�iCommunity Development
200,000
iFinance
""Parks
145,000
& Recreation
80,000
80,000
"Unallocated budget adjustment
1 180 000
0
1,772,000
�iTotal Departmental
""Transfers Out (In)
""Residential Street
500,000
iLand & Park acquisition
100,000
Arterial Street
(1,600,000)
""SCORE debt service
��TotaI
600,000
600,000
(427,960)
(2,027,960)
(255,960)
Transfers
"TOTAL EXPENDITURES
(REVENUES:
"Transfer in from Contingency fund
350,000
""Sales tax
1,700,000
1,000,000
""Property sale proceeds:
Former Fire Station 53
(200,000)
Tukwila Village land sale
(1,000,000)
Longacres parcel land sale
68,000
(1,200,000)
850,000
68,000
440,000
(1,600,000)
(1,600,000)
(600,000)
440,000
„Total Property Sale Proceeds
TOTAL REVENUE
Category 2 - Revenue Backed
Category 3 - Carryovers
-
-
-
-
Category 4 - Initiatives
...........................................................................................................................................................
...............................
247,000
(247,000)
804,000
(804,000)
Police records system
137,000
474,000
Police Cops grant
200,000
Recreation Green City
10,000
30,000
Reserve for one -time revenue
100,000
100,000
51 GENERAL FUND TOTAL
915,000
918,000
3,000
988,040
(160,000) (1,148,040)
51of4
52
2015 -16 Mid - Biennium Budget Amendment Detail -- Spreadsheet
CONTINGENCY FUND 105
2015 increase (Decrease)
2016 Increase (Decrease)
Ref 'li Explanation Acct Desc Acct n
Expense Revenue Effect on
EFB
Expense Revenue Effect on
EFB
CONTINGENCY FUND 105
Category 1 - Existing Service Levels or Plans
350,000 (350,000)
52 ;,Transfer to General Fund of amounts set aside for the Police 1,Transfer out n,
350,000 (350,000)
IlRecords Management System
500,000
54 Additional transfer in from General Fund for 42nd Ave S and
Transfer In from 103.397 000.00.00
Category 4 - Initiatives
100,000 100,000
53 IlTransfer in from the General Fund for the one-time revenue Transfer in 11
100,000 1 100,000
lreserve stipulated in the revised Reserve Policy
"General Fund
Total Contingency Fund 105
350,000 200,000 (150,000)
RESIDENTIAL STREET FUND 103
Category 1 - Existing Service Levels or Plans
g Y g
„838,950 (89,050)
58 °,Reduce transfer in from General Fund resulting fromw,
lLongacres property sale delay
'
500,000
54 Additional transfer in from General Fund for 42nd Ave S and
Transfer In from 103.397 000.00.00
1,677,900 (178,100)
�,
500,000
500,000
Safe Routes to School ro'ects
P....l
"General Fund
lbalance 11
.. ....... ....... ....... ....... ....... .......
Str ander . .. ..... Blvd Extension Phase III .. ....... ....... ....... ....... ....... .-Council approved
...a .. ....... ....... ....... 11104.98.595.100.65.00
CIP
�i$2million to begin design, right -of -way, and wetland
Category 3 - Carryovers
(
),
CIPw,104.98.595.200.65.00
309,00 0
200,000
(109,000)
design lower
CIP
00
129
55 1140 budget n 2014,
11
11
1
0 I 11
1
1
56 Thorndyke Safe Routes to School- Actual construction
(
CIP
X103.98.595.100.65.00
3.98.595.100.65.00
180,000
expenditures lower than bud g et in 2014, carryover to 2015.
, ....
CIP Grant
...1,..0.. ..
,103.333.202.X X.05
„ , ..
200,000
(Revenue
..
... ... ...
... ..
Category 4 - Initiative
57 Cascade View Safe Routes to School Phase 11 Grant Funds
IICIP
111103.98.595.100.65.00
received for Phase II SRTS - increase budget for design and
Ilcip
11103.98.595.300.65.00
construction in 2016. Also increase Federal grant Revenue.
11 1CIP -Grant
11 103.333.202.XX.02
Total Residential Street
11111111
309,000
200,000
(1091000)
ARTERIAL STREET FUND 104
Category 1 - Existing Service Levels or Plans
„838,950 (89,050)
58 °,Reduce transfer in from General Fund resulting fromw,
lLongacres property sale delay
.... ... . .. .
59 �Reduce Arterial Street expenditures as a result of reduciton
838,950 ` .... (89,05 O)
in funding from General Fund
1,677,900 (178,100)
Category 4 - Initiatives
60 „Estimated increase in beginning fund balance
„Beginning fund 104.291*
lbalance 11
.. ....... ....... ....... ....... ....... .......
Str ander . .. ..... Blvd Extension Phase III .. ....... ....... ....... ....... ....... .-Council approved
...a .. ....... ....... ....... 11104.98.595.100.65.00
CIP
�i$2million to begin design, right -of -way, and wetland
I mitigation in 2016 from City funds.
„Strander Blvd Extension Phase III -Council approved
$2million to begin design, right -of -way, and wetland
CIPw,104.98.595.200.65.00
Street
FACILITIES FUND 302
Category 1 - Existing Service Levels or Plans
61 ��Tukwila Village - Land Sale Revenue CIP Revenue 11302.395.100.00.00
"Transfer to !1302.597.000.00.00
Facilities Fund 302
LID FUND 233
Category 1 - Existing Service Levels or Plans
62 ,Adjust LID revenue budget to account for assessments paid LID revenue P33.368.100.00.00
in full
63 IlAdiust LID principal payments to account for assessments LID debt 0
11 service 1233.00.591.950.71.0
1paid in full 11 11
Total LID Fund 233
BONDFUNDS
Category 1 Existing Service Levels or Plans I
g Y - g
64
...............Remove SCORE debt service ....... ............................... ... principal. SCORE is paying debt ................................ .............................Il Debt service 11212.00.591.950.71.00 .....
�iservice in 2015 and 2016.
65 IlRemove SCORE debt service interest. SCORE is paying debt IlDebt service 11212.00.592.950.83.00
�iservice in 2015 and 2016.
66 IlRemove transfer in from general fund to SCORE debt service IlTransfer In 1212.397.197.00.00
°payment. SCORE is paying debt service in 2015 and 2016.
Total Bond Funds 2xx
ii,uuu,uuuil ii,uuu,uuull
(1,000,000)
(1,000,000)1,
(1,000,000) (1,000,000)
157,500 1 161,577 1 4,077
161,577 161,577
157 . (157,50)
500 O)
157,500 161,577 4,077
I
928,000 . "
'
„838,950 (89,050)
..134,00 0
794,000
.... ... . .. .
.... j
838,950 ` .... (89,05 O)
1,856,000
1,677,900 (178,100)
(1,600,000)1
(1,600,000)1
... I
(1,600,000)1 .... .. ..
i
(�1,600,000)�,
2,000,000
21000,000 1
1,550,000
450,000
...., ...., .., . .
800,000 800,000
150,000 1 150,000 1
150,000 -
150,000
300,000 300,000
(427,960) � (427,960),
�. .165 200
(262,760)1 1
I
(427 960"
(427,960) (427,960) -
TOTAL AMENDMENT TO 2015 -2016 BIENNIAL BUDGET $ 731,500 $ 479,577 $ (251,923) $ 3,516,080 $ 2,189,940 $ (1,326,140)
05.f4
54
TABLE OF CONTENTS
GENERAL FUND
REVENUES /EXPENDITURES BY TYPE ...................... ............................... I
EXPENDITURES BY CATEGORY ............................ ..............................2
DEPARTMENT SUMMARY ................................. ..............................3
EXPENDITURES BY DEPARTMENTS WITHOUT DIVISIONS ....... ..............................4
CITY COUNCIL, HUMAN RESOURCES, FINANCE, CITY ATTORNEY,
MUNICIPAL COURT, TECHNOLOGY SERVICES, CONTRIBUTIONS /FUND BALANCE
EXPENDITURES BY DEPARTMENTS WITH DIVISIONS ......... ............................... 7
MAYOR, RECREATION AND PARKS, COMMUNITY DEVELOPMENT, POLICE, FIRE
PUBLIC WORKS AND STREET MAINTENANCE,
CAPITAL IMPROVEMENT PROJECTS ...................... .............................19
LAND ACQUISITION RECREATION AND PARKS DEVELOPMENT, FACILITY
REPLACEMENT, GENERAL GOVERNMENT IMPROVEMENTS, FIRE IMPROVEMENTS
RESIDENTIAL STREETS, ARTERIAL STREETS
SPECIAL REVENUE FUNDS ............................. ............................... 25
HOTEL /MOTEL TAX, CONTINGENCY, DRUG SEIZURE FUND
DEBT SERVICE ...................................... ............................... 28
ENTERPRISE FUNDS .................................... .............................30
WATER, SEWER, FOSTER GOLF COURSE, SURFACE WATER
INTERNAL SERVICE FUNDS ........................... ............................... 34
EQUIPMENT RENTAL O &M, INSURANCE, INSURANCE LEOFF I
Prepared on a cash basis.
55
56
City of Tukwila
General Fund 000 - Revenue and Expenditures
As of September 30 2015 % of year expired 75.00%
Revenue
General Revenue
Property Taxes
Sales and Use Taxes
Admissions Tax
Utility Taxes
Interfund Utility Tax
Gambling & Excise Taxes
Total General Revenue
Licenses and Permits
Revenue Generating Regulatory Lics
Business Licenses and Permits
Rental Housing License
Building Permits and Fees
Total Licenses and Permits
Intergovernmental Revenue
Sales tax mitigation
Seattle City Light Agreement
Grants
State entitlements
Other
Total Intergovernmental Revenue
Charges for Services
General Government
Security
E S
i
$ 14,329,171 $ 10,746,878 $ 7,819,786 $ (2,927,092) 54.57%
17,456,427 13,092,320 14,350,288 1,257,967 82.21%
700,000 525,000 529,560 4,560 75.65%
4,024,592 3,018,444 2,878,156 (140,288) 71.51%
1,855,900 1,391,925 1,709,726 317,801 92.12%
2,538,024 1,903,518 2,140,556 237,038 84.34%
40,904,114 30,678,086 29,428,072 (1,250,013) 71.94%
1,820,525 1,365,394 1,843,121 477,727 101.24%
826,089 619,567 747,606 128,039 90.50%
35,000 26,250 41,100 14,850 117.43%
1,394,000 1,045,500 1,029,921 (15,579) 73.88%
4,075,614 3,056,711 3,661,748 605,038 89.85%
1,140,000 855,000 851,096 (3,904) 74.66%
2,211,910 1,658,933 1,669,992 11,060 75.50%
741,884 556,413 341,295 (215,118) 46.00%
370,860 278,145 244,442 (33,703) 65.91%
577,324 432,993 37,688 (395,305) 6.53%
5,041,978 3,781,484 3,144,512 (636,972) 62.37%
51,713 38,785 43,228 4,443 83.59%
553,725 415,294 345,144 (70,150) 62.33%
0 00°/
ngineering ervces - - - o
Transportation 109,000 81,750 6,878 (74,872) 6.31%
Plan Check and Review Fees 721,500 541,125 954,409 413,284 132.28%
Culture and Rec Fees 541,460 406,095 440,658 34,563 81.38%
Total Charges for Services 1,977,398 1,483,049 1,790,317 307,268 90.54%
Fines and Penalties 242,829 182,122 144,965 (37,157) 59.70%
Miscellaneous Revenue 974,792 731,094 660,336 (70,758) 67.74%
Indirect cost allocation 2,255,320 1,691,490 1,691,490 0 75.00%
Ongoing Revenue 55,472,045 41,604,034 40,521,440 (1,082,594) 73.05 %'
Transfers In from Fund 302 2,200,000 1,650,000 - (1,650,000) 0.00%
Total Revenue 57,672,045 43,254,034 40,521,440 (2,732,594); 70.26%
Expenditures
Department Expenditures 52,335,046 39,251,285 38,636,655 (614,629) 73.83%
Transfers to Debt Service Funds 2,759,846 2,069,885 2,069,885 75.00%
Transfers to Other Funds 2,374,000 1,780,500 1,699,000 (81,500) 71.57%
Total Expenditures 57,460,892 43,101,669 42,405,540 (696129) 73.79%
Change in Fund Balance 203,153 152,365 (1,884,100) (2,036,464) - 927.43%
Beginning Fund Balance 10,181,000 10,181,000 10,181,057 57 100.00%
** Variance = Actual over (under) prorated budget Fund 000
MA
ngineering ervces - - - o
Transportation 109,000 81,750 6,878 (74,872) 6.31%
Plan Check and Review Fees 721,500 541,125 954,409 413,284 132.28%
Culture and Rec Fees 541,460 406,095 440,658 34,563 81.38%
Total Charges for Services 1,977,398 1,483,049 1,790,317 307,268 90.54%
Fines and Penalties 242,829 182,122 144,965 (37,157) 59.70%
Miscellaneous Revenue 974,792 731,094 660,336 (70,758) 67.74%
Indirect cost allocation 2,255,320 1,691,490 1,691,490 0 75.00%
Ongoing Revenue 55,472,045 41,604,034 40,521,440 (1,082,594) 73.05 %'
Transfers In from Fund 302 2,200,000 1,650,000 - (1,650,000) 0.00%
Total Revenue 57,672,045 43,254,034 40,521,440 (2,732,594); 70.26%
Expenditures
Department Expenditures 52,335,046 39,251,285 38,636,655 (614,629) 73.83%
Transfers to Debt Service Funds 2,759,846 2,069,885 2,069,885 75.00%
Transfers to Other Funds 2,374,000 1,780,500 1,699,000 (81,500) 71.57%
Total Expenditures 57,460,892 43,101,669 42,405,540 (696129) 73.79%
Change in Fund Balance 203,153 152,365 (1,884,100) (2,036,464) - 927.43%
Beginning Fund Balance 10,181,000 10,181,000 10,181,057 57 100.00%
** Variance = Actual over (under) prorated budget Fund 000
MA
Expenditures
Department Expenditures 52,335,046 39,251,285 38,636,655 (614,629) 73.83%
Transfers to Debt Service Funds 2,759,846 2,069,885 2,069,885 75.00%
Transfers to Other Funds 2,374,000 1,780,500 1,699,000 (81,500) 71.57%
Total Expenditures 57,460,892 43,101,669 42,405,540 (696129) 73.79%
Change in Fund Balance 203,153 152,365 (1,884,100) (2,036,464) - 927.43%
Beginning Fund Balance 10,181,000 10,181,000 10,181,057 57 100.00%
** Variance = Actual over (under) prorated budget Fund 000
MA
** Variance = Actual over (under) prorated budget Fund 000
MA
CITY OF TUKWILA
General Fund Expenditures - By Category
As of September 30 2015 % of year expired 75.00%
SALARIES
$ 27,632,896 $
20,724,672
$ 20,924,148 $
199,476
75.72%
BENEFITS
9,566,786
7,175,090
7,082,357
(92,733)
74.03%
SUPPLIES
1,548,538
1,161,404
1,135,624
(25,780)
73.34%
PROFESSIONAL SERVICES
11,064,260
8,298,195
7,598,108
(700,087)
68.67%
INTERGOVERNMENTAL
2,462,566
1,846,925
1,856,024
9,099
75.37%
CAPITAL EXPENDITURES
60,000
45,000
40,395
(4,605)
67.32%
DEPARTMENTAL EXPENDITURES
52,335,046
39,251,285
38,636,655
(614,625)
73.83%
TRANSFERS OUT
5,133,846
3,850,385
3,768,885
(81,500)
73.41%
TOTAL EXPENDITURES
$ 57,468,892 $
43,141 669
$ 42,405,540 $
(696129)
73.79%
11
SALARIES
$ 25,433,061 $
19,074,796
$ 19,079,225 $
4,429
75.02%
12
EXTRA LABOR
618,777
464,083
492,001
27,918
79.51%
13
OVERTIME
1,380,772
1,035,579
1,348,155
312,576
97.64%
15
HOLIDAY PAY
200,286
150,215
4,767
(145,447)
2.38%
21
FICA
1,531,797
1,148,848
1,244,643
95,795
81.25%
22
LEOFF
654,752
491,064
588,988
97,924
89.96%
23
PERS
1,235,994
926,996
886,435
(40,561)
71.72%
24
INDUSTRIAL INSURANCE
627,553
470,665
429,038
(41,627)
68.37%
25
MEDICAL, DENTAL, LIFE,OPTICAL
5,491,060
4,118,295
3,928,259
(190,036)
71.54%
26
UNEMPLOYMENT COMP
13,000
9,750
1,285
(8,465)
9.89%
28
UNIFORM CLOTHING
12,630
9,473
3,708
(5,765)
29.36%
31
OFFICE & OPERATING SUPPLIES
1,170,306
877,730
842,918
(34,811)
72.03%
34
ITEMS FOR INVENT /RESALE
14,428
10,821
21,915
11,094
151.89%
35
SMALL TOOLS & MINOR EQUIP
363,804
272,853
270,791
(2,062)
74.43%
41
PROFESSIONAL SERVICES
3,122,472
2,341,854
1,892,889
(448,965)
60.62%
42
COMMUNICATION
426,671
320,003
241,099
(78,904)
56.51%
43
TRAVEL
149,028
111,771
102,146
(9,625)
68.54%
44
ADVERTISING
55,250
41,438
23,142
(18,295)
41.89%
45
OPERATING RENTALS & LEASES
2,765,876
2,074,407
2,020,658
(53,749)
73.06%
46
INSURANCE
703,455
527,591
704,347
176,756
100.13%
47
PUBLIC UTILITY SERVICES
1,683,061
1,262,296
1,364,057
101,761
81.05%
48
REPAIRS & MAINTENANCE
712,009
534,007
445,502
(88,504)
62.57%
49
MISCELLANEOUS
1,446,438
1,084,829
804,268
(280,560)
55.60%
51
INTERGVRNMTL PROF SVCS
2,462,561
1,846,921
1,855,976
9,055
75.37%
53
EXT TAXES & OPER ASSMNTS
5
4
48
44
952.40%
64
MACHINERY & EQUIP, OTHER
60,000
45,000
40,395
(4,605)
67.32%
OPERATING EXPENDITURES
52,335,046
39,251,285
38,636,655
(614,629)
73.83%
00
TRANSFERS OUT
$ 5,133,846
3,850,385
3,768,885
(81,500)
73.41%
Grand Totals
$ 57,468,892 $
43,141,669
$ 42,405,540 $
(696,129)
73.79%
"" Variance = Actual over (under) prorated budget Fund 000 By Category
i
CITY OF TUKWILA
General Fund Expenditures - By Department
As of September 30 2015 % of year expired 75%
CITY COUNCIL
$ 339,007
$ 254,255
$ 234,254
$ (20,001)
69%
MAYOR
3,912,619
2,934,464
2,515,592
(418,873)
64%
HUMAN RESOURCES
656,409
492,307
458,263
(34,044)
70%
FINANCE
2,477,217
1,857,913
1,820,724
(37,188)
73%
CITY ATTORNEY
778,418
583,814
367,514
(216,300)
47%
RECREATION
2,796,279
2,097,209
2,169,604
72,395
78%
COMMUNITY DEVELOPMENT
3,421,768
2,566,326
2,279,066
(287,260)
67%
MUNICIPAL COURT
1,177,909
883,432
851,637
(31,795)
72%
POLICE
16,487,549
12,365,662
12,736,086
370,424
77%
FIRE
11,056,925
8,292,694
8,778,756
486,063
79%
TECHNOLOGY SERVICES
1,181,748
886,311
768,618
(117,693)
65%
PUBLIC WORKS
3,626,476
2,719,857
2,512,897
(206,960)
69%
PARK MAINTENANCE
1,346,458
1,009,844
1,048,740
38,896
78%
STREET MAINTENANCE & OPERATION
3,076,264
2,307,198
2,094,904
(212,294)
68%
TOTAL. ALL DEPARTMENTS
62,336,046
38,251,285
38,636,655
(614,629)
74 % '
TRANSFERS OUT (DEPT 20 ONLY)
5,133,846
3,850,385
3,768,885
(81,500)
73%
GRAND TOTAL.
57 468,892
43,101,669
$ 42,405,540
$ (696,129)
74 0/6 '
** Variance = Actual over (under) prorated budget Fund 000 By Dept Summ
W
CITY OF TUKWILA
General Fund Expenditures - By Department
As of September 30 2015 % of year expired 75%
11 SALARIES
182,811
137,108
136,809
(299)
75%
21 FICA
14,318
10,739
10,740
1
75%
23 PERS
8,498
6,374
6,269
(104)
74%
24 INDUSTRIAL INSURANCE
2,758
2,069
1,708
(360)
62%
25 MEDICAL, DENTAL, LIFE,OPTICAL
53,352
40,014
40,820
806
77%
31 OFFICE & OPERATING SUPPLIES
4,370
3,278
2,513
(765)
57%
41 PROFESSIONAL SERVICES
16,500
12,375
6,959
(5,416)
42%
42 COMMUNICATION
6,000
4,500
2,940
(1,560)
49%
43 TRAVEL
40,000
30,000
21,673
(8,327)
54%
49 MISCELLANEOUS
10,400
7,800
3,824
(3,976)
37%
CITY COUNCIL
339,007
254,255
234,254
(20,001)
69%
11 SALARIES
402,738
302,054
303,371
1,317
75%
12 EXTRA LABOR
6,000
4,500
-
(4,500)
0.00%
21 FICA
28,351
21,263
22,381
1,117
79%
23 PERS
40,215
30,161
29,801
(360)
74%
24 INDUSTRIAL INSURANCE
1,379
1,034
782
(252)
57%
25 MEDICAL, DENTAL, LIFE,OPTICAL
64,221
48,166
48,071
(95)
75%
31 OFFICE & OPERATING SUPPLIES
7,517
5,638
6,357
720
85%
41 PROFESSIONAL SERVICES
86,075
64,556
24,615
(39,941)
29%
43 TRAVEL
1,500
1,125
2,542
1,417
169%
44 ADVERTISING
2,000
1,500
2,575
1,075
129%
45 OPERATING RENTALS & LEASES
6,108
4,581
3,140
(1,441)
51%
48 REPAIRS & MAINTENANCE
5,105
3,829
12,062
8,233
236%
49 MISCELLANEOUS
5,200
3,900
2,566
(1,334)
49%
HUMAN RESOURCES
666,409
492,307
468,263
(34,044)
700/4
12
EXTRA LABOR
30,000
22,500
5,181
(17,319)
17%
13
OVERTIME
10,000
7,500
1,322
(6,178)
13%
21
FICA
75,956
56,967
55,593
(1,374)
73%
23
PERS
102,696
77,022
71,428
(5,594)
70%
24
INDUSTRIAL INSURANCE
4,138
3,104
2,287
(817)
55%
25
MEDICAL, DENTAL, LIFE,OPTICAL
197,425
148,069
134,021
(14,048)
68%
26
UNEMPLOYMENT COMPENSATION
13,000
9,750
-
(9,750)
0%
31
OFFICE & OPERATING SUPPLIES
19,296
14,472
10,228
(4,244)
53%
41
PROFESSIONAL SERVICES
110,000
82,500
113,530
31,030
103%
42
COMMUNICATION
1,000
750
199
(551)
20%
43
TRAVEL
5,000
3,750
2,149
(1,601)
43%
45
OPERATING RENTALS & LEASES
2,700
2,025
2,462
437
91%
46
INSURANCE
338,000
253,500
338,892
85,392
100%
48
REPAIRS & MAINTENANCE
62,500
46,875
57,278
10,403
92%
49
MISCELLANEOUS
477,268
357,951
293,390
(64,561)
61%
49
QQ VIICCCllal"c(C 'C
21,900
16,425
80,481
64,056
367%
49
03 CI'ah' "IYti uk lid jl.dgIIYCIt;"s`
450,000
337,500
204,211
(133,223)
45%
49
08 ci'CC,",II CCI"d CCCC
5,368
4,026
tS 632
4,606
161%
53
EXT TAXES & OPERATING ASSMNTS
-
-
1
1
0%
60 ** Variance = Actual over (under) prorated budgwd 000 Depts W No Divisions
CITY OF TUKWILA
General Fund Expenditures - By Department
As of September 30 2015 % of year expired 75%
12 EXTRA LABOR
-
-
1,836
1,836
0%
21 FICA
-
-
140
140
0%
24 INDUSTRIAL INSURANCE
-
-
23
23
0%
31 OFFICE & OPERATING SUPPLIES
3,100
2,325
3,436
1,111
111%
41 PROFESSIONAL SERVICES
768,818
576,614
362,021
(214,592)
47%
41 00 I :::11,(: fCSSIC7I al scI'vICCS
92,000
69,000
20,4 71
(48,529)
22%
41 01 D7I"11; 1'CCICC'i 11 t(:I 1'I cy SCI'vICCS
350,406
262,805
189,591
(73,213)
54%
41 Ql f, ()1tI;I'CCICd SIRDSCCLIV;IC':M SCI'vICC
121,412
91,059
88,0 11
(3,f }48)
72%
41 Q" w°loccial IimCt;CI'S
205,000
153,f50
63,948
(89,802)
31%
42 COMMUNICATION
2,000
1,500
-
(1,500)
0%
45 OPERATING RENTALS & LEASES
2,100
1,575
-
(1,575)
0%
48 REPAIRS & MAINTENANCE
1,400
1,050
-
(1,050)
0%
49 MISCELLANEOUS
1,000
750
57
(693)
6%
CITY ATTORNEY
778,418
583,814
367,514
(216,300)
47%
12 EXTRA LABOR
4,500
3,375
4,056
681
90%
13 OVERTIME
5,016
3,762
600
(3,162)
12%
21 FICA
51,035
38,276
39,334
1,058
77%
23 PERS
69,117
51,838
52,732
894
76%
24 INDUSTRIAL INSURANCE
3,138
2,354
1,848
(506)
59%
25 MEDICAL, DENTAL, LIFE,OPTICAL
141,181
105,886
106,048
162
75%
31 OFFICE & OPERATING SUPPLIES
16,708
12,531
8,768
(3,763)
52%
35 SMALL TOOLS & MINOR EQUIPMENT
-
-
2,932
2,932
0%
41 PROFESSIONAL SERVICES
111,500
83,625
61,786
(21,839)
55%
49 01 I rc:X C eii r JLec1ge
13,000
9,750
8,220
(1,530)
63%0
49 02 II "LlI IIa-;1 Defender
0%
49 03 111 rterjoreters
53,000
39,/50
25,626
(14,124)
48'%
119 011 CC Ul-t SeCUI-1ty
40,500
30,3 75
26,944
(3,431)
6 7 %
42 COMMUNICATION
7,300
5,475
5,839
364
80%
43 TRAVEL
6,215
4,661
5,519
858
89%
45 OPERATING RENTALS & LEASES
1,558
1,169
1,564
395
100%
48 REPAIRS & MAINTENANCE
3,300
2,475
294
(2,181)
9%
49 MISCELLANEOUS
20,120
15,090
17,924
2,834
89%
53 EXT TAXES & OPERATING ASSMNTS
5
4
2
(2)
40%
64 MACHINERY & EQUIPMENT
50,000
37,500
20,275
(17,225)
41%
MUNICIPAL COURT
1,177,909
883,432 i
851,637
(31,750)
72%'
** Variance = Actual over (under) prorated budgwd 000 Depts W No Divisions 61
CITY OF TUKWILA
General Fund Expenditures - By Department
As of September 30 2015 % of year expired 75%
11 SALARIES
520,666
390,500
394,071
3,571
76%
12 EXTRA LABOR
2,500
1,875
10,538
8,663
422%
13 OVERTIME
-
-
15,165
15,165
0%
21 FICA
37,836
28,377
31,323
2,946
83%
23 PERS
51,997
38,998
41,173
2,175
79%
24 INDUSTRIAL INSURANCE
2,069
1,552
1,879
328
91%
25 MEDICAL, DENTAL, LIFE,OPTICAL
120,489
90,367
84,549
(5,818)
70%
31 OFFICE & OPERATING SUPPLIES
6,266
4,700
5,736
1,036
92%
35 SMALL TOOLS & MINOR EQUIPMENT
132,000
99,000
23,905
(75,095)
18%
41 PROFESSIONAL SERVICES
21,000
15,750
30,213
14,463
144%
42 COMMUNICATION
107,700
80,775
82,550
1,775
77%
43 TRAVEL
1,500
1,125
139
(986)
9%
45 OPERATING RENTALS & LEASES
6,225
4,669
4,698
30
75%
48 REPAIRS & MAINTENANCE
56,500
42,375
14,170
(28,205)
25%
49 MISCELLANEOUS
105,000
78,750
19,167
(59,583)
18%
49 00 Mlscellanea DUS
15,000
11,250
17,095
5,84
114'%
49 01 1 ( :ftware Upgrades
88,000
66,000
1,023
(64,977)
1'%
49 03 Craliflng
500
375
625
250
125%0
64 MACHINERY & EQUIPMENT
10,000
7,500
9,341
1,841
93%
TECHNOLOGY SERVICES
1,181,748
386,311
768,610
(117,693)
66%
01 TRANSFERS OUT
-
-
-
-
0%
Transfer to Fund 103 Street
174,000
130,500
174,000
43,500
100%
Transfer to Fund 104 Arterial Street
1,700,000
1,275,000
1,200,000
(75,000)
71%
Debt service transfer
2,759,846
2,069,885
2,069,885
-
75%
Transfer out for TIB Redevelopment
-
-
-
-
0%
Transfer to Fund 303 Gen Gov't Improve
200,000
150,000
100,000
(50,000)
50%
Transfer to Fund 411 Golf Course
300,000
225,000
225,000
-
75%
TRANSFERS OUT / FUND BALANCE
5,133,846
3,850,385
3,768,885
- 81,500
73%
62 ** Variance = Actual over (under) prorated budgwd 000 Depts W No Divisions
CITY OF TUKWILA
General Fund Expenditures - Mayor's Office
As of September 30 2015 % of year expired 75.00%
11 SALARIES
1,418,063
1,063,547
1,076,266
12,719
75.90%
12 EXTRA LABOR
10,500
7,875
8,473
598
80.70%
13 OVERTIME
573
430
-
(430)
0.00%
21 FICA
103,126
77,345
81,188
3,843
78.73%
23 PERS
141,268
105,951
105,754
(197)
74.86%
24 INDUSTRIAL INSURANCE
5,516
4,137
3,342
(795)
60.58%
25 MEDICAL, DENTAL, LIFE,OPTICAL
244,273
183,205
185,009
1,804
75.74%
31 OFFICE & OPERATING SUPPLIES
57,517
43,138
44,749
1,611
77.80%
35 SMALL TOOLS & MINOR EQUIPMENT
10,435
7,826
1,852
(5,974)
17.75%
41 PROFESSIONAL SERVICES
1,281,470
961,103
720,891
(240,211)
56.26%
42 COMMUNICATION
152,600
114,450
31,219
(83,231)
20.46%
43 TRAVEL
33,800
25,350
19,292
(6,058)
57.08%
44 COMMUNICATION
19,750
14,813
6,449
(8,364)
32.65%
45 OPERATING RENTALS & LEASES
35,553
26,665
18,731
(7,934)
52.68%
48 REPAIRS & MAINTENANCE
19,750
14,813
7,656
(7,157)
38.76%
49 MISCELLANEOUS
341,425
256,069
201,580
(54,489)
59.04%
49 00 IViiscellsire(DUS
42,415
31,811
37,155
5,344
87 6CHO
49 01
188,600
141,450
102,738
(38, 712)
5,1 ,11',%o
49 0 1 ;ic:Xiili riirc /ii rsciirc
31,529
23,647
4,589
(19,058)
14 55'1 o
4,9 03 mj k:. y e aj l i ea-latk :Xn
17,500
13,125
24,934
11,809
14248'/o
43 04 I.1ec� :c ided c1c:Xa-;UMents
4,300
3,225
4,300
1,075
1001CHO
411 0 I.1eglsli atk:: r °rs
5,650
4,238
2,055
(2,183)
36 37(/o
49 08 Credit card fees
131
323
760
437
17641`/o
4351 C Gf rcw!Mlr Urscwment
6,000
4,500
3,000
(1,500)
501CHO
4956 Green iinitiatives
45,000
33,750
22,049
(11,701)
43.1CHo
51 INTERGVRNMTL PROFESSIONAL SVCS
37,000
27,750
3,141
(24,609)
8.49%
53 EXT TAXES, OPERATING ASSESSMENTS
-
-
2
2
0.00%
MAYOR
3,912,619
2,934,464
2,616,592
(418,873]
64.29%'
Annual
Prorated
Actual
% of Annual
03 -100 ADMINISTRATION
Budget
Budget
Spent
Variance
Budget Spent
11 SALARIES
657,346
493,010
503,309
10,299
76.57%
12 EXTRA LABOR
10,000
7,500
2,540
(4,960)
25.40%
2* BENEFITS
201,403
151,052
155,612
4,560
77.26%
3* SUPPLIES
21,858
16,394
30,211
13,817
138.21%
4* SERVICES
486,103
364,577
277,017
(87,560)
56.99%
5* INTERGOVERNMENTAL
37,000
27,750
3,142
(24,608)
8.49%
MAYOR'S OFFICE ADMINISTRATION
1,413,710
1,060,283
971,831
(88,452)
68.74%
Annual
Prorated
Actual
% of Annual
03 - 518.110 COMMUNICATIONS
Budget
Budget
Spent
Variance
Budget Spent
11 SALARIES
232,309
174,232
174,177
(55)
74.98%
12 EXTRA LABOR
-
-
5,933
5,933
0.00%
2* BENEFITS
90,184
67,638
67,622
(16)
74.98%
3* SUPPLIES
14,500
10,875
4,873
(6,002)
33.61%
4* SERVICES
110,500
82,875
49,480
(33,395)
44.78%
COMMUNICATIONS
447,493
335,620
302,084
(33,535)
67.51%
Annual
Prorated
Actual
%of Annual
03 - 512.500 COURT DEFENDER
Budget
Budget
Spent
Variance
Budget Spent
4* SERVICES
477,000
357,750
298,161
(59,589)
62.51%
COURT DEFENDER
477,000
357,750
298,161
(59,589)
62.51%
** Variance = Actual over (under) prorated budget Fund 000 Mayor 7
63
CITY OF TUKWILA
General Fund Expenditures - Mayor's Office
As of September 30 2015
% of year expired
75.00%
Annual
Prorated
Actual
%of Annual
03 - 557.201 HUMAN SERVICES
Budget
Budget
Spent
Variance
Budget Spent
11 SALARIES
168,864
126,648
128,325
1,677
75.99%
12 EXTRA LABOR
500
375
-
(375)
0.00%
13 OVERTIME
573
430
-
(430)
0.00%
2* BENEFITS
57,684
43,263
44,036
773
76.34%
3* SUPPLIES
1,688
1,266
611
(655)
36.19%
4* SERVICES
616,170
462,128
296,368
(165,760)
48.10%
SPECIAL SERVICES
845,479
634,109
469,340
(164,769)
55.51%
Annual
Prorated
Actual
% of Annual
03 - 513.201 SISTER CITIES COMM.
Budget
Budget
Spent
Variance
Budget Spent
3* SUPPLIES
425
319
-
(319)
0.00%
4* SERVICES
6,050
4,538
-
(4,538)
0.00%
SISTER CITIES COMMITTEE
6,475
4,856
-
(4,856)
0.00%
Annual
Prorated
Actual
%of Annual
03 - 558.600 PLANNING COMMISSION
Budget
Budget
Spent
Variance
Budget Spent
3* SUPPLIES
2,250
1,688
347
(1,341)
15.41%
4* SERVICES
1,500
1,125
3,825
2,700
255.00%
PLANNING COMMISSION
3,750
2,813
4,172
1,359
111.25%
Annual
Prorated
Actual
%of Annual
03 - 513.203 EQUITY & DIVERSITY COMM.
Budget
Budget
Spent
Variance
Budget Spent
3* SUPPLIES
1,200
900
480
(420)
39.96%
4* SERVICES
2,000
1,500
-
(1,500)
0.00%
EQUITY & DIVERSITY COMMISSION
3,200
2,400
480
(1,920)
14.99%
Annual
Prorated
Actual
%of Annual
03 - 573.900 ARTS COMMISSION
Budget
Budget
Spent
Variance
Budget Spent
3* SUPPLIES
9,035
6,776
744
(6,032)
8.23%
4* SERVICES
16,965
12,724
16,977
4,253
100.07%
ARTS COMMISSION
26,000
19,500
17,721
(1,779)
68.16%
Annual
Prorated
Actual
% of Annual
03 - 576.800 PARKS COMMISSION
Budget
Budget
Spent
Variance
Budget Spent
3* SUPPLIES
1,688
1,266
3,181
1,915
188.44%
4* SERVICES
2,000
1,500
1,215
(285)
60.75%
PARKS COMMISSION
3,688
2,766
4,396
1,630
119.20%
Annual
Prorated
Actual
% of Annual
03 - 572.210 LIBRARY ADVISORY BOARD
Budget
Budget
Spent
Variance
Budget Spent
3* SUPPLIES
5,000
3,750
609
(3,142)
12.17%
4* SERVICES
-
-
525
525
0.00%
LIBRARY ADVISORY BOARD
5,000
3,750
1,134
(2,617)
22.67%
Annual
Prorated
Actual
% of Annual
03 - 514.300 CITY CLERK
Budget
Budget
Spent
Variance
Budget Spent
11 SALARIES
359,544
269,658
270,456
798
75.22%
2* BENEFITS
144,912
108,684
108,022
(662)
74.54%
3* SUPPLIES
10,308
7,731
5,547
(2,184)
53.81%
4* SERVICES
166,060
124,545
62,249
(62,296)
37.49%
CITY CLERK
680,824
510,618
446,273
(64,345)
65.55%
** Variance = Actual over (under) prorated budget
Fund 000 Mayor
8
64
CITY OF TUKWILA
General Fund Expenditures - Recreation
As of September 30 2015 % of year expired 75.00%
11
SALARIES
1,302,599
976,949
967,560
(9,389)
74.28%
12
EXTRA LABOR
396,554
297,416
346,939
49,523
87.49%
13
OVERTIME
1,100
825
9,018
8,193
819.79%
21
FICA
114,660
85,995
99,844
13,849
87.08%
23
PERS
133,998
100,499
104,774
4,275
78.19%
24
INDUSTRIAL INSURANCE
45,508
34,131
52,177
18,046
114.66%
25
MEDICAL, DENTAL,LIFE,OPTICAL
292,533
219,400
206,439
(12,961)
70.57%
26
UNEMPLOYMENT COMPENSATION
-
-
138
138
0.00%
28
UNIFORM CLOTHING
-
-
197
197
0.00%
31
OFFICE & OPERATING SUPPLIES
108,857
81,643
83,428
1,786
76.64%
34
RESALE ITEMS
14,428
10,821
21,915
11,094
151.89%
41
PROFESSIONAL SERVICES
156,928
117,696
110,996
(6,700)
70.73%
42
COMMUNICATION
12,680
9,510
5,906
(3,604)
46.58%
43
TRAVEL
8,450
6,338
3,870
(2,468)
45.79%
44
COMMUNICATION
27,000
20,250
13,270
(6,980)
49.15%
45
OPERATING RENTALS & LEASES
59,756
44,817
39,490
(5,327)
66.09%
48
REPAIRS & MAINTENANCE
28,450
21,338
14,252
(7,086)
50.09%
49
MISCELLANEOUS
92,778
69,584
78,613
9,029
84.73%
49
00 IMivccllaineo.av
4,000
3,000
3,207
333
53,15'%7
49
01 I'. „kris lii 3 9 Iblindling
33,333
26,250
25,974
(276)
74 21%)
49
02 Special cvcirly
13,652
10,239
13 6 53
2,361
93 39 %)
49
04 Senior lrljo adr7rivvlons
7,250
5,438
7,697
2,259
106 16 %)
49
55 Youlflh lrljo adr7rivvlons
10,680
3,313
3,333
543
53 55 %)
49
08 Special accongodalflonv
3,353
1,553
2,533
553
153 33'57
49
09 1 cciry
d, 55Cc
3,642
3,763
131
77 55'57
49
10 Class liccirvcs
2,250
1,688
(1,688)
5 35'57
49
15 Crcdil card fees
13,395
9,313
14,822
5,004
113 33 %)
64
MACHINERY& EQUIPMENT
-
-
10,779
10,779
0.00%
RECREATION
2,796,279
2,097,209
2,169,604
72,395
77.59%
Prorated
% of Annual
15 - PARK MAINTENANCE
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
00
UNALLOCATED BUDGET REDUCTION
-
-
-
0.00%
11
SALARIES
599,379
449,534
443,696
(5,839)
74%
12
EXTRA LABOR
-
-
14,151
14,151
0.00%
13
OVERTIME
2,295
1,721
2,627
906
114%
21
FICA
45,735
34,301
35,014
712
77%
23
PERS
59,974
44,981
43,947
(1,033)
73%
24
INDUSTRIAL INSURANCE
20,582
15,437
13,517
(1,920)
66%
25
MEDICAL, DENTAL,LIFE,OPTICAL
124,669
93,502
88,141
(5,360)
71%
26
UNEMPLOYMENT COMPENSATION
-
-
-
0.00%
28
UNIFORM CLOTHING
1,980
1,485
454
(1,031)
23%
31
OFFICE & OPERATING SUPPLIES
36,968
27,726
37,564
9,838
102%
35
SMALL TOOLS & MINOR EQUIPMENT
1,500
1,125
3,072
1,947
205%
41
PROFESSIONAL SERVICES
25,000
18,750
26,059
7,309
104%
42
COMMUNICATION
-
-
-
-
0.00%
43
TRAVEL
149
149
0.00%
44
ADVERTISING
-
-
-
-
0.00%
45
OPERATING RENTALS & LEASES
123,976
92,982
89,636
(3,346)
72%
47
PUBLIC UTILITY SERVICES
263,400
197,550
227,217
29,667
86%
48
REPAIRS & MAINTENANCE
37,000
27,750
14,695
(13,055)
40%
49
MISCELLANEOUS
4,000
3,000
8,802
5,802
220%
63
OTHER IMPROVEMENTS
-
-
-
-
0.00%
64
MACHINERY& EQUIPMENT
-
-
-
-
0.00%
PARK MAINTENANCE
1,346,458
1,009,844
1,048,740
38,896
78%
** Variance = Actual over (under) prorated budget Fund 000 Rec, Prk
65
CITY OF TUKWILA
General Fund Expenditures - Recreation
As of September 30 2015
% of year expired
75.00%
Prorated
% of Annual
07 -100 PARKS ADMINISTRATION
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
232,899
174,674
174,623
(52)
74.98%
12 EXTRA LABOR
5,000
3,750
-
(3,750)
0.00%
13 OVERTIME
500
375
-
(375)
0.00%
2* BENEFITS
75,922
56,942
57,246
304
75.40%
3* SUPPLIES
5,917
4,438
10,349
5,911
174.90%
4* SERVICES
13,050
9,788
10,379
592
79.53%
6* CAPITAL
-
-
10,779
10,779
0.00%
PARKS ADMINISTRATION
333,288
249,966
263,375
13,409
79.02%
Prorated
% of Annual
07 - 574.200 RECREATION
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
563,894
422,921
416,446
(6,475)
73.85%
12 EXTRA LABOR
345,959
259,469
346,939
87,469
100.28%
13 OVERTIME
-
-
2,632
2,632
0.00%
2* BENEFITS
297,030
222,773
249,599
26,826
84.03%
3* SUPPLIES
76,671
57,503
50,972
(6,532)
66.48%
4* SERVICES
163,686
122,765
125,111
2,347
76.43%
RECREATION
1,447,240
1,085,430
1,191,698
106,268
82.34%
Prorated
% of Annual
07 - 574.204 SPECIAL EVENTS
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
143,825
107,869
111,980
4,111
77.86%
12 EXTRA LABOR
11,512
8,634
-
(8,634)
0.00%
13 OVERTIME
600
450
1,845
1,395
307.55%
2* BENEFITS
57,832
43,374
44,372
998
76.73%
3* SUPPLIES
26,215
19,661
16,066
(3,595)
61.29%
4* SERVICES
82,950
62,213
57,066
(5,146)
68.80%
SPECIAL EVENTS
322,934
242,201
231,329
(10,871)
71.63%
Prorated
% of Annual
07 - 574.205 RENTAL
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
361,981
271,486
264,512
(6,974)
73.07%
12 EXTRA LABOR
34,083
25,562
-
(25,562)
0.00%
13 OVERTIME
-
-
4,541
4,541
0.00%
2* BENEFITS
155,915
116,936
112,353
(4,583)
72.06%
3* SUPPLIES
14,482
10,862
27,957
17,096
193.05%
4* SERVICES
126,356
94,767
73,839
(20,928)
58.44%
SPECIAL EVENTS
692,817
519,613
483,202
(36,410)
69.74%
** Variance = Actual over (under) prorated budget Fund 000 Rec, Prk
•-
lilt
CITY OF TUKWILA
General Fund Expenditures - Community Development
As of September 30 2015 % of year expired 75.00%
11 SALARIES
1,894,315
1,420,736
1,311,722
(109,014)
69.25%
12 EXTRA LABOR
122,000
91,500
76,173
(15,327)
62.44%
13 OVERTIME
5,951
4,463
5,008
545
84.15%
21 FICA
144,634
108,476
105,658
(2,818)
73.05%
23 PERS
192,111
144,083
133,041
(11,042)
69.25%
24 INDUSTRIAL INSURANCE
18,363
13,772
9,250
(4,523)
50.37%
25 MEDICAL, DENTAL,LIFE,OPTICAL
346,595
259,946
216,488
(43,458)
62.46%
28 UNIFORM CLOTHING
2,975
2,231
99
(2,133)
3.31%
31 OFFICE & OPERATING SUPPLIES
29,280
21,960
31,430
9,470
107.34%
34 ITEMS PURCH. FOR INVENT /RESALE
320
240
429
189
134.13%
41 PROFESSIONAL SERVICES
375,406
281,555
305,644
24,089
81.42%
42 COMMUNICATION
5,000
3,750
2,687
(1,063)
53.74%
43 TRAVEL
9,300
6,975
2,656
(4,319)
28.55%
44 COMMUNICATION
3,500
2,625
411
(2,214)
11.74%
45 OPERATING RENTALS & LEASES
24,341
18,256
19,130
874
78.59%
47 PUBLIC UTILITY SERVICE
-
-
694
694
0.00%
48 REPAIRS & MAINTENANCE
44,050
33,038
8,827
(24,211)
20.04%
49 MISCELLANEOUS
173,627
130,220
42,278
(87,942)
24.35%
49 00 I'Misccllaineous
30, X100
18,320
4,115
(14,203)
16 86 %)
49 03 I:iulldligg Abar ci7rcirl I'::"rogranq
33,333
37,500
13,331
(24,279)
276 44%)
49 04 Idccycliirc5 6'7.0 VVldld
1,353
750
1,351
331
135 07 %)
49 07 IMisccllaineo s
51,500
40,575
1,484
(39,391)
3 72 %)
49 05 Crcdll Card 1'' c s
22,335
16,555
12,407
(4,093)
50 39 %)
49 30 1 Wes 5 SG.albscrljolloirs
5,035
0,035
2,607
(3,393)
33,59 %)
49 40 1 rail li c5
5,700
6,525
7,650
1,135
57 93 %)
49 53 1 Carling xang1i7cr I'ccs
5,000
3,750
(359)
(4,009)
5,1507
51 INTERGOVERNMENTAL
30,000
22,500
7,444
(15,057)
24.81%
53 EXT TAXES, OPERATING ASSESSMENTS
-
-
1
1
0.00%
COMMUNITY DEVELOPMENT
3,4211,768
2,566,326 ;
2,279,056
(287,260)
66.60 %''
Prorated
% of Annual
08 -100 ADMINISTRATION
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
222,504
166,878
167,857
979
75.44%
13 OVERTIME
2,451
1,838
725
(1,113)
29.59%
2* BENEFITS
80,394
60,296
65,613
5,317
81.61%
3* SUPPLIES
11,400
8,550
17,639
9,089
154.73%
4* SERVICES
14,800
11,100
17,870
6,770
120.74%
5* INTERGOVERNMENTAL
-
-
1
1
0.00%
ADMINISTRATION
331,549
248,662
269,705
21,043
81.35%
Prorated
% of Annual
08 - 558.6XX PLANNING
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
723,584
542,688
577,326
34,638
79.79%
12 EXTRA LABOR
113,000
84,750
76,173
(8,577)
67.41%
13 OVERTIME
1,000
750
550
(200)
55.01%
2* BENEFITS
271,712
203,784
187,118
(16,666)
68.87%
3* SUPPLIES
14,200
10,650
14,551
3,901
102.47%
4* SERVICES
204,906
153,680
271,499
117,820
132.50%
5* INTERGOVERNMENTAL
30,000
22,500
7,444
(15,057)
24.81%
PLANNING
1,358,402
1,018,802
1,134,662
115,860
83.53%
Prorated
% of Annual
08 - 558.603 CODE ENFORCEMENT
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
180,682
135,512
159,249
23,738
88.14%
12 EXTRA LABOR
9,000
6,750
-
(6,750)
0.00%
13 OVERTIME
1,000
750
2,142
1,392
214.21%
2* BENEFITS
70,194
52,646
57,430
4,785
81.82%
3* SUPPLIES
500
375
(2,678)
(3,053)
- 535.62%
4* SERVICES
102,029
76,522
32,523
(43,999)
31.88%
** Variance = Actual over (under) prorated budget Fund 000 DCD
is
MA
CITY OF TUKWILA
General Fund Expenditures - Community Development
As of September 30 2015
% of year expired
75.00%
CODE ENFORCEMENT
363,405
272,554
248,667
(23,887)
68.43%
Prorated
% of Annual
08 - 559.100 PERMIT COORDINATION
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
259,968
194,976
180,161
(14,815)
69.30%
2* BENEFITS
96,614
72,461
73,142
682
75.71%
3* SUPPLIES
3,000
2,250
767
(1,483)
25.56%
4* SERVICES
77,200
57,900
14,120
(43,780)
18.29%
PERMIT COORDINATION
436,782
327,587
268,191
(59,396)
61.40%
Prorated
% of Annual
08 - 559.600 BUILDING DIVISION
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
464,497
348,373
210,270
(138,103)
45.27%
13 OVERTIME
1,500
1,125
1,564
439
104.24%
2* BENEFITS
170,092
127,569
76,164
(51,405)
44.78%
3* SUPPLIES
500
375
1,580
1,205
316.01%
4* SERVICES
236,289
177,217
46,313
(130,904)
19.60%
BUILDING DIVISION
872,878
654,659
335,891
(318,767)
38.48%
Prorated
% of Annual
08 - 559.200 RENTAL HOUSING
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
43,080
32,310
16,857
(15,453)
39.13%
13 OVERTIME
-
-
27
27
0.00%
2* BENEFITS
15,672
11,754
5,068
(6,686)
32.34%
RENTAL HOUSING
58,752
44,064
21,952
(22,112)
37.36%
** Variance = Actual over (under) prorated budget Fund 000 DCD
M.:
fig:
CITY OF TUKWILA
General Fund Expenditures - Police Department
As of September 30 2015 % of year expired 75.00%
11 SALARIES
8,095,782
6,071,837
6,230,200
158,364
76.96%
12 EXTRA LABOR
1,000
750
-
(750)
0.00%
13 OVERTIME
904,949
678,712
742,455
63,744
82.04%
21 FICA
609,816
457,362
529,311
71,949
86.80%
22 LEOFF
363,203
272,402
317,074
44,672
87.30%
23 PERS
115,318
86,489
82,025
(4,463)
71.13%
24 INDUSTRIAL INSURANCE
216,342
162,257
134,124
(28,133)
62.00%
25 MEDICAL, DENTAL,LIFE,OPTICAL
1,762,090
1,321,568
1,314,615
(6,952)
74.61%
26 UNEMPLOYMENT COMPENSATION
-
-
143
143
0.00%
28 UNIFORM CLOTHING
-
-
-
-
0.00%
31 OFFICE & OPERATING SUPPLIES
166,600
124,950
141,516
16,566
84.94%
35 SMALL TOOLS & MINOR EQUIPMENT
600
450
7,592
7,142
1265.27%
41 PROFESSIONAL SERVICES
78,375
58,781
44,465
(14,316)
56.73%
42 COMMUNICATION
90,071
67,553
65,640
(1,913)
72.88%
43 TRAVEL
32,380
24,285
29,265
4,980
90.38%
44 COMMUNICATION
1,500
1,125
-
(1,125)
0.00%
45 OPERATING RENTALS & LEASES
1,309,718
982,289
948,992
(33,296)
72.46%
46 INSURANCE
240,000
180,000
240,000
60,000
100.00%
47 PUBLIC UTILITY SERVICES
-
-
1,659
1,659
0.00%
48 REPAIRS & MAINTENANCE
179,733
134,800
123,248
(11,552)
68.57%
49 MISCELLANEOUS
79,511
59,633
67,244
7,610
84.57%
X1900 I'Misccllaineo s
77661
58,246
60,395
3,153
7 7 7 )
49 03 I'xl lcrcr Ikcsl
1,555
1,355
1,5766
459
151 41 %)
51 INTERGVRNMTL PROFESSIONAL SVCS
2,240,561
1,680,421
1,716,516
36,096
76.61%
POLICE
16,487,549
12,365,662
12,736,086
370,424
77.25°/4
Prorated
% of Annual
10 -100 POLICE ADMINISTRATION
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
874,253
655,690
683,404
27,714
78.17%
13 OVERTIME
3,147
2,360
2,102
(258)
66.81%
2* BENEFITS
255,083
191,312
195,818
4,506
76.77%
3* SUPPLIES
24,000
18,000
20,860
2,860
86.92%
4* SERVICES
521,323
390,992
393,845
2,853
75.55%
5* INTEGOVERNMENTAL
15,900
11,925
10,084
(1,841)
63.42%
POLICE ADMINISTRATION
1,693,706
1,270,280
1,306,114
35,834
77.12%
Prorated
% of Annual
10 - 220 PATROL
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
3,112,482
2,334,362
2,665,263
330,901
85.63%
13 OVERTIME
527,274
395,456
355,136
(40,320)
67.35%
2* BENEFITS
1,348,487
1,011,365
1,123,883
112,518
83.34%
3* SUPPLIES
60,300
45,225
44,477
(748)
73.76%
4* SERVICES
811,532
608,649
619,575
10,926
76.35%
5* INTERGOVERNMENTAL
1,308,000
981,000
958,180
(22,820)
73.26%
PATROL
7,168,075
5,376,056
5,766,514
390,457
80.45%
Prorated
% of Annual
10 - 230 SPECIAL SERVICES
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
686,456
514,842
456,785
(58,057)
66.54%
12 EXTRA LABOR
1,000
750
-
(750)
0.00%
13 OVERTIME
34,424
25,818
51,809
25,991
150.50%
2* BENEFITS
269,987
202,490
180,897
(21,593)
67.00%
3* SUPPLIES
19,900
14,925
17,073
2,148
85.79%
4* SERVICES
26,047
19,535
21,548
2,013
82.73%
SPECIAL SERVICES
1,037,814
778,361
728,112
(50,248)
70.16%
** Variance = Actual over (under) prorated budget Fund 000 Pol
13
•e
CITY OF TUKWILA
General Fund Expenditures - Police Department
As of September 30 2015 % of year expired 75.00%
** Variance = Actual over (under) prorated budget Fund 000 Pol
70
14
Prorated
% of Annual
10 - 210 INVESTIGATIONS
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
1,174,693
881,020
965,281
84,261
82.17%
13 OVERTIME
113,769
85,327
108,767
23,440
95.60%
2* BENEFITS
406,237
304,678
338,679
34,001
83.37%
3* SUPPLIES
7,000
5,250
11,358
6,108
162.26%
4* SERVICES
254,256
190,692
190,236
(457)
74.82%
INVESTIGATIONS
1,955,955
1,466,966
1,614,320
147,354
82.53%
Prorated
% of Annual
10 - 250 ANTI -CRIME
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
464,688
348,516
366,005
17,489
78.76%
13 OVERTIME
90,599
67,949
69,301
1,352
76.49%
2* BENEFITS
172,383
129,287
138,546
9,259
80.37%
3* SUPPLIES
2,000
1,500
643
(857)
32.14%
4* SERVICES
138,621
103,966
93,342
(10,624)
67.34%
ANTI -CRIME
868,291
651,218
667,837
16,619
76.91%
Prorated
% of Annual
10 - 300 PROFESSIONAL STANDARDS
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
1,292,415
969,311
753,370
(215,941)
58.29%
13 OVERTIME
81,147
60,860
106,089
45,229
130.74%
2* BENEFITS
452,652
339,489
279,573
(59,916)
61.76%
3* SUPPLIES
8,300
6,225
15,757
9,532
189.84%
4* SERVICES
134,148
100,611
99,427
(1,184)
74.12%
PROFESSIONAL STANDARDS
1,968,662
1,476,497
1,254,216
(222,280)
63.71%
Prorated
% of Annual
10 - 400 TRAINING
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
146,776
110,082
72,440
(37,642)
49.35%
13 OVERTIME
11,147
8,360
18,282
9,921
164.00%
2* BENEFITS
47,858
35,894
23,746
(12,147)
49.62%
3* SUPPLIES
41,100
30,825
34,694
3,869
84.41%
4* SERVICES
94,671
71,003
78,580
7,577
83.00%
TRAINING
341,552
256,164
227,743
(28,421)
66.68%
Prorated
% of Annual
10 - 700 TRAFFIC
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
344,019
258,014
267,652
9,638
77.80%
13 OVERTIME
43,442
32,582
30,968
(1,613)
71.29%
2* BENEFITS
114,082
85,562
96,150
10,589
84.28%
3* SUPPLIES
4,600
3,450
4,246
796
92.31%
4* SERVICES
30,690
23,018
23,961
943
78.07%
TRAFFIC
536,833
402,625
422,977
20,353
78.79%
Prorated
% of Annual
10 - 528,600 COMMUNICATION, DISPATCH
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
5* INTERGOV
916,661
687,496
748,253
60,757
81.63%
COMMUNICATION, DISPATCH
916,661
687,496
748,253
60,757
81.63%
** Variance = Actual over (under) prorated budget Fund 000 Pol
70
14
CITY OF TUKWILA
General Fund Expenditures - Fire Department
As of September 30 2015 % of year expired 75%
11 SALARIES
6,506,998
4,880,249
5,090,167
209,918
78%
12 EXTRA LABOR
-
-
5,123
5,123
0.00%
13 OVERTIME
434,858
326,144
550,866
224,722
127%
15 HOLIDAY PAY
200,286
150,215
4,767
(145,447)
2%
21 FICA
98,569
73,927
88,291
14,365
90%
22 LEOFF
291,549
218,662
271,915
53,253
93%
23 PERS
41,774
31,331
27,463
(3,867)
66%
24 INDUSTRIAL INSURANCE
247,568
185,676
175,866
(9,810)
71%
25 MEDICAL, DENTAL,LIFE,OPTICAL
1,597,266
1,197,950
1,168,059
(29,890)
73%
26 UNEMPLOYMENT COMPENSATION
-
-
-
-
0.00%
28 UNIFORM CLOTHING
1,500
1,125
1,712
587
114%
31 OFFICE & OPERATING SUPPLIES
285,077
213,808
251,185
37,377
88%
35 SMALL TOOLS & MINOR EQUIPMENT
200,268
150,201
227,143
76,942
113%
41 PROFESSIONAL SERVICES
56,000
42,000
56,234
14,234
100%
42 COMMUNICATION
32,170
24,128
37,705
13,577
117%
43 TRAVEL
7,000
5,250
12,341
7,091
176%
45 OPERATING RENTALS & LEASES
578,887
434,165
446,478
12,313
77%
46 INSURANCE
90,000
67,500
90,000
22,500
100%
47 PUBLIC UTILITY SERVICES
73,360
55,020
52,780
(2,240)
72%
48 REPAIRS & MAINTENANCE
43,921
32,941
34,716
1,775
79%
49 MISCELLANEOUS
114,874
86,156
57,069
(29,086)
50%
49 00 IMisccllaineo s
78,083
58,562
33,955
(25,608)
42%)
49 015 Uniform cleaning
93,391
15,593
14,422
(1,172)
9 %)
4908 8 Crcdll card fees
1,353
753
963
113
86 %)
49 44 I :::ducalloiq frail ii c5 cci lracl
15,353
11,250
3,533
(2,720)
57 %)
51 INTERGVRNMTL PROFESSIONAL SVCS
155,000
116,250
128,876
12,626
83%
FIRE
11,056,925
8,292,694
8,778,756
486,063
79%
Prorated
% of Annual
11 -100 FIRE ADMINISTRATION
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
392,239
294,179
321,479
27,300
82%
12 EXTRA LABOR
-
-
1,876
1,876
0.00%
13 OVERTIME
500
375
25
(350)
5%
2* BENEFITS
116,886
87,665
89,304
1,639
76%
3* SUPPLIES
8,877
6,658
7,571
914
85%
4* SERVICES
170,311
127,733
145,828
18,095
86%
FIRE ADMINISTRATION
688,813
516,610
566,084
49,474
82%
Prorated
% of Annual
11 -200 FIRE SUPPRESSION
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
5,184,097
3,888,073
4,033,684
145,611
78%
13 OVERTIME
374,358
280,769
468,386
187,617
125%
15 HOLIDAY PAY
200,286
150,215
4,767
(145,447)
2%
2* BENEFITS
1,915,322
1,436,492
1,447,514
11,022
76%
3* SUPPLIES
288,100
216,075
266,499
50,424
93%
4* SERVICES
523,728
392,796
415,100
22,304
79%
FIRE SUPPRESSION
8,485,891
6,364,418
6,635,949
271,531
78%
Prorated
% of Annual
11 -300 FIRE PREVENTION
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
498,915
374,186
410,520
36,334
82%
13 OVERTIME
30,000
22,500
47,884
25,384
160%
2* BENEFITS
136,359
102,269
105,106
2,836
77%
3* SUPPLIES
9,000
6,750
13,469
6,719
150%
4* SERVICES
74,134
55,601
62,710
7,109
85%
FIRE PREVENTION
748,408
561,306
639,688
78,382
85%
** Variance = Actual over (under) prorated budget Fund 000 Fire
fN
71
CITY OF TUKWILA
General Fund Expenditures - Fire Department
As of September 30 2015
% of year expired
75%
Prorated
% of Annual
11 -400 FIRE TRAINING
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
228,216
171,162
170,903
(259)
75%
13 OVERTIME
20,000
15,000
14,707
(293)
74%
2* BENEFITS
52,522
39,392
45,515
6,123
87%
3* SUPPLIES
8,500
6,375
3,447
(2,928)
41%
4* SERVICES
80,143
60,107
47,639
(12,468)
59%
FIRE TRAINING
389,381
292,036
282,211
(9,824)
72%
Prorated
% of Annual
11 - 522,500 FIRE FACILITIES
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
3* SUPPLIES
28,500
21,375
16,436
(4,939)
58%
4* SERVICES
82,360
61,770
54,482
(7,288)
66%
FIRE FACILITIES
110,860
83,145
70,918
(12,227)
64%
Prorated
% of Annual
11 - 601 FIRE HAZMAT
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
3* SUPPLIES
9,000
6,750
2,229
(4,521)
25%
4* SERVICES
39,537
29,653
30,807
1,154
78%
FIRE HAZMAT
48,537
36,403
33,037
(3,366)
68%
Prorated
% of Annual
11 - 602 FIRE RESCUE
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
3* SUPPLIES
6,000
4,500
3,531
(969)
59%
4* SERVICES
6,000
4,500
-
(4,500)
0.00%
FIRE RESCUE
12,000
9,000
3,531
(5,469)
29%
Prorated
% of Annual
11 - 525,600 EMERGENCY PREPAREDNESS
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
203,531
152,648
153,581
932
75%
12 EXTRA LABOR
-
-
3,247
3,247
0.00%
13 OVERTIME
10,000
7,500
19,864
12,364
199%
2* BENEFITS
57,137
42,853
45,869
3,017
80%
3* SUPPLIES
100,868
75,651
146,582
70,931
145%
4* SERVICES
12,174
9,131
25,638
16,508
211%
EMERGENCY PREPAREDNESS
383,710
287,783
394,781
106,998
103%
Prorated
% of Annual
11 - 526,800 RESCUE AND EMERGENCY
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
3* SUPPLIES
26,500
19,875
18,563
(1,312)
70%
4* SERVICES
7,825
5,869
5,119
(750)
65%
RESCUE AND EMERGENCY
34,325
25,744
23,682
(2,062)
69%
Prorated
% of Annual
11 - 528,600 COMMUNICATION, DISPATCH
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
5* INTERGOV
155,000
116,250
128,876
12,626
83%
COMMUNICATION, DISPATCH
155,000
116,250
128,876
12,626
83%
** Variance = Actual over (under) prorated budget Fund 000 Fire
72
I
CITY OF TUKWILA
General Fund Expenditures - Public Works
As of September 30 2015 % of year expired 75.00%
11 SALARIES
1,980,174
1,485,131
1,383,712
(101,418)
69.88%
12 EXTRA LABOR
2,000
1,500
-
(1,500)
0.00%
13 OVERTIME
4,556
3,417
16,994
13,577
372.99%
21 FICA
145,696
109,272
105,580
(3,692)
72.47%
23 PERS
197,731
148,298
136,480
(11,818)
69.02%
24 INDUSTRIAL INSURANCE
31,117
23,338
17,025
(6,313)
54.71%
25 MEDICAL, DENTAL,LI FE, OPTICAL
362,235
271,676
234,967
(36,709)
64.87%
28 UNIFORM CLOTHING
3,800
2,850
565
(2,285)
14.87%
31 OFFICE & OPERATING SUPPLIES
100,650
75,488
58,114
(17,373)
57.74%
35 SMALL TOOLS & MINOR EQUIPMENT
4,250
3,188
107
(3,080)
2.52%
41 PROFESSIONAL SERVICES
31,400
23,550
27,115
3,565
86.35%
42 COMMUNICATION
5,850
4,388
5,509
1,122
94.18%
43 TRAVEL
1,183
887
2,486
1,598
210.12%
45 OPERATING RENTALS & LEASES
177,150
132,863
120,534
(12,329)
68.04%
46 INSURANCE
-
-
-
66
0.00%
47 PUBLIC UTILITY SERVICES
359,449
269,587
243,988
(25,599)
67.88%
48 REPAIRS & MAINTENANCE
203,200
152,400
153,593
1,193
75.59%
49 MISCELLANEOUS
16,035
12,026
6,127
(5,899)
38.21%
49 00 IMivccllaineo.av
10,035
7,526
6,127
(1,399)
61 06%)
49 08 Crcdll card fees
1,555
755
4,711
(750)
5 55%7
49 50 Neighborhood rcvllahzalici
5,555
3,750.
5,627
(3,750)
5 55%7
PUBLIC WORKS
3,626,476
2,719,857
2,512,897
(206,960)
69.29 %'
00 UNALLOCATED BUDGET REDUCTION
-
-
-
0.00%
11 SALARIES
814,082
487,037
487,037
60%
12 EXTRA LABOR
43,723
19,530
19,530
45%
13 OVERTIME
11,474
4,102
4,102
36%
21 FICA
62,065
40,245
40,245
65%
23 PERS
81,297
51,547
51,547
63%
24 INDUSTRIAL INSURANCE
29,075
15,210
15,210
52%
25 MEDICAL, DENTAL,LI FE, OPTICAL
184,731
101,031
101,031
55%
26 UNEMPLOYMENT COMPENSATION
-
1,004
1,004
0%
28 UNIFORM CLOTHING
2,375
681
681
29%
31 OFFICE & OPERATING SUPPLIES
328,100
157,896
157,896
48%
35 SMALL TOOLS & MINOR EQUIPMENT
14,431
3,494
3,494
24%
41 PROFESSIONAL SERVICES
4,000
2,360
2,360
59%
42 COMMUNICATION
4,300
905
905
21%
43 TRAVEL
2,700
66
66
2%
44 ADVERTISING
1,500
438
438
29%
45 OPERATING RENTALS & LEASES
437,804
325,803
325,803
74%
46 INSURANCE
35,455
35,455
35,455
100%
47 PUBLIC UTILITY SERVICES
986,852
837,719
837,719
85%
48 REPAIRS & MAINTENANCE
27,100
4,711
4,711
17%
49 MISCELLANEOUS
5,200
5,627
5,627
108%
64 MACHINERY & EQUIPMENT
-
-
-
0.00%
STREET MAINTENANCE &OPERATION
3,076,264
0
2,094,904
2,094,904
68%
Prorated
% of Annual
13 - 100 PUBLIC WORKS ADMIN
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
427,222
320,417
310,566
(9,850)
72.69%
12 EXTRA LABOR
2,000
1,500
-
(1,500)
0.00%
2* BENEFITS
128,715
96,536
88,648
(7,889)
68.87%
3* SUPPLIES
8,000
6,000
6,071
71
75.89%
4* SERVICES
12,370
9,278
9,118
(160)
73.71%
PUBLIC WORKS ADMINISTRATION
578,307
433,730
414,403
(19,327)
71.66%
** Variance = Actual over (under) prorated budget Fund 000 PW ,Street
17
73
CITY OF TUKWILA
General Fund Expenditures - Public Works
As of September 30 2015
% of year expired
75.00%
Prorated
% of Annual
13 -101 MAINTENANCE ADMINISTRATION
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
247,188
185,391
189,225
3,834
76.55%
2* BENEFITS
98,370
73,778
74,342
565
75.57%
3* SUPPLIES
5,000
3,750
2,515
(1,235)
50.29%
4* SERVICES
16,832
12,624
7,504
(5,120)
44.58%
MAINTENANCE ADMINISTRATION
367,390
275,543
273,586
(1,956)
74.47%
Prorated
% of Annual
13 - 200 ENGINEERING
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
406,419
304,814
263,252
(41,562)
64.77%
2* BENEFITS
138,913
104,185
86,415
(17,769)
62.21%
3* SUPPLIES
8,000
6,000
4,083
(1,917)
51.04%
4* SERVICES
51,488
38,616
40,497
1,881
78.65%
ENGINEERING
604,820
453,615
394,248
(59,367)
65.18%
Prorated
% of Annual
13 -102 DEVELOPMENT SERVICES
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
324,164
243,123
243,483
360
75.11%
13 OVERTIME
3,442
2,582
6,234
3,652
181.10%
2* BENEFITS
124,783
93,587
93,428
(159)
74.87%
DEVELOPMENT SERVICES
452,389
339,292
343,144
3,853
75.85%
Prorated
% of Annual
13 - 518.300 FACILITY MAINTENANCE
Annual Budget
Budget
Actual Spent
Variance
Budget Spent
11 SALARIES
575,181
431,386
377,186
(54,199)
65.58%
13 OVERTIME
1,114
836
10,760
9,925
965.90%
2* BENEFITS
249,798
187,349
151,784
(35,564)
60.76%
3* SUPPLIES
83,900
62,925
45,553
(17,372)
54.29%
4* SERVICES
713,577
535,183
502,233
(32,950)
70.38%
FACILITY MAINTENANCE
1,623,570
1,217,678
1,087,516
(130,162)
66.98%
** Variance = Actual over (under) prorated budget Fund 000 PW ,Street
74
18
City of Tukwila
Street Fund 103 - Revenue and Expenditures
As of September 30 2015 % of year expired 75.00%
Revenue
Intergovernmental Revenue
MVFT Cities
$ 269,042 $
201,782
$
199,794
$ (1,987)
74.26%
State Agencies
-
-
-
-
0.00%
Dept of Transportation - Thorndyke
29,000
21,750
28,612
6,862
98.66%
State Grant - Cascade View
-
-
190,019
190,019
0.00%
State Grant - Thorndyke
51,000
38,250
-
(38,250)
0.00%
Total Intergovernmental Revenue
$ 349,042 $
261,782
$
418,425
$ 156,644
119.88%
Miscellaneous Revenue
Investment Earnings
1,800
1,350
788
(562)
43.77%
Plan /Development Contributions
-
-
38,242
38,242
0.00%
Total Miscellaneous Revenue
1,800
1,350
39,030
37,680
2168.33%
Transfers In
174,000
130,500
174,000
43,500
100.00%
Total Revenue
524,842!
393,632
631,455
237,624
120.31°%'
Expenditures
11 Salaries
-
-
73,480
73,480
0.00%
13 Overtime
651
651
0.00%
21 FICA
5,650
5,650
0.00%
23 PERS
7,139
7,139
0.00%
24 Industrial Insurance
1,601
1,601
0.00%
25 Medical, Dental, Life, Optical
-
-
10,992
10,992
0.00%
41 Professional Services
898,000
673,500
173,099
(500,401)
19.28%
44 Advertising
-
-
125
125
0.00%
64 Capital Outlay
970,000
727,500
591,356
(136,144)
60.96%
Total Streets Fund
1,868,000
1,401,000
864,092
(536,908)
46.26%
Total Expenditures
1;868,000
1,401,000
864,492
(536,908)
46.26 %...
Change in Fund Balance
(1,343,158)
(1,007,369)
(232,637)
774,732
17.32%
Beginning Fund Balance
1,165,000
1,165,000
1,164,293
(707)
99.94%
Ending Fund Balance
(178,168)' $
157,632
$ +
931,456
$ 774,025
- 522.94 %'
Cash and investments
$
905,138
** Variance = Actual over (under) prorated budget Fund 103
Ii If
75
City of Tukwila
Arterial Street Fund 104 - Revenue and Expenditures
As of September 30 2015
Revenue
General Revenue
Parking Taxes
MVFT Cities
Real Estate Excise Taxes
Total General Revenue
Charges for Services
Park Impact Fees
Traffic Impact Fees
Total Charges for Services
Intergovernmental Revenue
Dept of Transportation - Tukwila
Fed Grant - Transit Oriented Dev
Fed Grant - Overlay & Repair EMW
Fed Grant - Interurban S (S 14)
Fed Grant - Tuk Urb Ctr - Ped
Boeing Access Bridge
Fed Trnst Cap Inv Grnts-Trnst
State Agency
WSDOT Reg Mobility Grant -Trans
WSDOT Reg Mobility Grant -Bridg
State Grant -S 144th (TIB 43rd)
State Grant -APW
State Grant- Interurb Ave S Stat
King County
Total Intergovernmental Revenue
Miscellaneous Revenue
Investment Earnings
Contributions /Donations
Total Miscellaneous Revenue
Transfer In
Debt Proceeds
Expenditures
11 Salaries
13 Overtime
21 FICA
23 PERS
24 Industrial Insurance
25 Medical, Dental, Life, Optical
Ti 31 Office & Operating Supplies
41 Professional Services
42 Communication
43 Travel
44 Advertising
45 Operating Rentals & Leases
47 Public Utility Services
48 Repairs & Maintenance
49 Miscellaneous
64 Capital Outlay
81 Debt Service Interest and costs
Total Arterial Streets 104
Transfers Out
Change in Fund Balance
Beginning Fund Balance
Cash and investments
% of year expired 75.00%
$ 158,000
$ 118,500
$ 127,689
$ 9,189
80.82%
128,000
96,000
94,021
(1,979)
73.45%
200,000
150,000
566,456
416,456
283.23%
486,000
364,500
788,165
423,665
162.17%
70,000
52,500
41,767
(28,233)
59.67%
150,000
112,500
50,929
(99,071)
33.95%
220,000
165,000
92,696
(127,304)
42.13%
780,000
585,000
111,542
(473,458)
14.30%
-
-
(5,544)
(5,544)
0.00%
-
-
4,660
4,660
0.00%
1,645,000
1,233,750
313,226
(920,524)
19.04%
554,000
415,500
535,100
119,600
96.59%
4,670,000
3,502,500
248,994
(3,253,506)
5.33%
-
-
642,913
642,913
0.00%
820,000
615,000
-
(615,000)
0.00%
870,000
652,500
-
(652,500)
0.00%
-
-
36,136
36,136
0.00%
96,154
96,154
0.00%
-
-
202,806
202,806
0.00%
3,000,000
2,250,000
1,207,252
(1,042,748)
40.24%
756,000
567,000
-
(567,000)
0.00%
13,095,000
9,821,250
3,393,239
(6,428,011)
25.91%
5,000
3,750
1,786
(1,964)
35.71%
976,000
732,000
57,246
(674,754)
5.87%
981,000
735,750
59,032
(676,718)
6.02%
1,700,000
1,275,000
1,200,000
(75,000)
70.59%
5,600,000
4,200,000
6,134,758
1,934,758
109.55%
22,082,000
16,561,500
11,667,889
(4,948,611)
52.84%
326,184
244,638
292,592
47,954
89.70%
-
-
2,160
2,160
0.00%
24,487
18,365
22,220
3,854
90.74%
32,569
24,427
29,045
4,618
89.18%
5,188
3,891
3,806
(85)
73.36%
36,081
27,061
33,803
6,742
93.69%
-
-
223
223
0.00%
5,126,001
3,844,501
2,240,695
(1,603,805)
43.71%
-
-
360
360
0.00%
875
875
0.00%
2,616
2,616
0.00%
1,331
1,331
0.00%
5,176
5,176
0.00%
474,641
474,641
0.00%
-
-
310
310
0.00%
16,873,001
12,654,751
3,138,039
(9,516,712)
18.60%
-
-
125,523
125,523
0.00%
22,423,511
16,817,633
6,373,414
(10,444,219)
28.42%
-
-
-
-
0.00%
22,423,511
16,817,633
6,373,414
(10,444,219)
28.42%
(341,511)
(256,133)
5,294,475
5,495,609
- 1550.31%
1,375,000
1,375,000
1,375,512
512
100.04%
"" Variance = Actual over (under) prorated budget Fund 104
76
$ 7,341,501
`z9
City of Tukwila
Land Acquisition, Rec and Park Development Fund 301 - Revenue and Expenditures
As of September 30 2015
Revenue
General Revenue
Excess Prop Tax Levy -Dwmsh Hill
Real Estate Excise Taxes
Total General Revenue
Charges for Services
Park Impact Fees
Total Charges for Services
Intergovernmental Revenue
Duwamish Gardens Acquisition
King County - Duwamish Gardens
Public Authorities
KCD - Duwamish Gardens Acquisition
State Agencies - Duwamish Hill Pres
Total Intergovernmental Revenue
Miscellaneous Revenue
Investment Earnings
Rents and Concessions
Total Miscellaneous Revenue
Expenditures
11 Salaries
21 FICA
23 PERS
24 Industrial Insurance
25 Medical, Dental, Life, Optical
41 Professional Services
42 Communication
44 Advertising
48 Repairs & Maintenance
64 Capital Outlay
Total Park Acquisition Fund
Change in Fund Balance
Beginning Fund Balance
Cash and investments
% of year expired 75.00%
$ 106,000
$ 79,500 $
34,895 $
(44,605)
32.92%
200,000
150,000
566,456
416,456
283.23%
306,000
229,500
601,351
371,851
196.52%
60,000
45,000
-
(45,000)
0.00%
60,000
45,000
-
(45,000)
0.00%
1,614,000
1,210,500
8
(1,210,500)
0.00%
10,000
7,500
-
(7,500)
0.00%
-
-
13,373
13,373
0.00%
50,000
37,500
-
(37,500)
0.00%
450,000
337,500
76,800
(260,700)
17.07%
2,124,000
1,593,000
90,173
(1,502,827)
4.25%
1,000
750 866 116
- 8,900 8,900
750 9,766 9,016
** Variance = Actual over (under) prorated budget Fund 301
$ 462,742
86.58%
0.00%
976.58%
0.00%
0.00%
0.00%
0.00%
0.00%
46.39%
0.00%
0.00%
0.00%
115.46%
118.38%
NI
III
10,315
10,315
785
785
955
955
87
87
-
-
2,790
2,790
508,000
381,000
235,647
(145,353)
8
8
1,516
1,516
-
-
37,438
37,438
2,765,000
2,073,750
1,314,622
(759,128)
3,273,000
2,454,750
1,604,163
(850,587)
3,273,000
2,454,750
1,604,163
(850,587)i
(782,000)
(586,500)
(902,874)
(316,374)
1,100,000
1,100,000
1,302,180
202,180
** Variance = Actual over (under) prorated budget Fund 301
$ 462,742
86.58%
0.00%
976.58%
0.00%
0.00%
0.00%
0.00%
0.00%
46.39%
0.00%
0.00%
0.00%
115.46%
118.38%
NI
III
City of Tukwila
Facility Replacement Fund 302 - Revenue and Expenditures
As of September 30 2015
% of year expired
75.00%
2015
Prorated
Prior Year Actual
% of Annual
Annual Budget
Budget
Actuals Year -To -Bate
Variance **
Budget
Revenue
Miscellaneous Revenue
Investment Earnings
$ 3,602
$ 2,702
$ $ 112
$ (2,590)
3.10%
Total Miscellaneous Revenue
3,602
2,702
112
(2,590)
3.10%
Sale of Capital Assets
2,200,000
1,650,000
500,000
(1,700,000)
22.73%
Bond issue
2,250,000
1,687,500
1,240,000
(1,010,000)
55.11%
Total Revenue
4,453,502
3,340,202
1,740,1112
(2,712,590)
39.07%
Expenditures
11 Salaries
-
-
7,583
7,583
0.00%
21 FICA
573
573
0.00%
23 PERS
798
798
0.00%
24 Industrial Insurance
147
147
0.00%
25 Medical, Dental, Life, Optical
779
779
0.00%
31 Office & Operating Supplies
-
-
2,269
2,269
0.00%
41 Professional Services
355,000
266,250
210,394
(55,856)
59.27%
45 Operating Rentals & Leases
-
-
465
465
0.00%
47 Public Utility Services
8,500
6,375
18,696
12,321
219.95%
48 Repairs & Maintenance
1,500
1,125
-
(1,125)
0.00%
49 Miscellaneous
-
-
5,234
5,234
0.00%
64 Capital Outlay
1,815,000
1,361,250
1,631,798
270,548
89.91%
81 Debt Service Interest
-
-
(10,000)
(10,000)
0.00%
Total Expenditures
2,180,000
1,635,000
1,868,736
233,736
85.72%
Transfer to General Fund
2,200,000
1,650,000
-
(1,650,000)
0.00%
Total Expenditures
4,380,000 ',
3,255,000
1,868,736
(1,416,264)
42:67 °lu'
Change in Fund Balance
73,602
55,202
- (128,624)
(1,296,325)
- 174.76%
Beginning Fund Balance
937,000
937,000
2,027,014 936,453
(547)
99.94%
Ending Fund Balance
$ 1,010,602
992,202 '
$ 2,027,014 $ 807,829
$ (1,296,872)
79.94 %'
Cash and investments
$ 909,980
** Variance = Actual over (under) prorated budget Fund 302
:
`CIA
City of Tukwila
General Government Improvements 303 - Revenue and Expenditures
As of September 30 2015
% of year expired 75.00%
Revenue
Miscellaneous Revenue
Investment Earnings
500
375
226
(149)
Total Miscellaneous Revenue
500
375
226
(149)
Transfers In
200,000
150,000
100,000
(50,000)
Total Revenue
200,500 '�
150,375
100,226
(50,149)
Expenditures
11 Salaries
94,281
70,711
39,989
(30,722)
13 Overtime
-
-
267
267
21 FICA
7,212
5,409
3,079
(2,330)
23 PERS
9,427
7,070
3,908
(3,162)
24 Industrial Insurance
2,422
1,817
802
(1,015)
25 Medical, Dental, Life, Optical
7,208
5,406
3,002
(2,404)
31 Office & Operating Supplies
-
-
15,740
15,740
35 Small Tools & Minor Equipment
-
-
20,925
20,925
41 Professional Services
20,000
15,000
3,730
(11,270)
48 Repairs & Maintenance
-
-
3,513
3,513
64 Capital Outlay
180,000
135,000
51,296
(83,704)
Total Gen Government Improve
320,550
240,413
146,252
(94,161)
Total Expenditures
320,550 i
240,413
146,252
(94,161);
Change in Fund Balance
(120,050)
(90,038)
(46,026)
44,011
Beginning Fund Balance
500,000
500,000
414,133
(85,867)
Ending Fund Balance
379,950
$ 400,963
368,107
$ (41,856)
Cash and investments
$
371,504
** Variance = Actual over (under) prorated budget Fund 303
45.11%
50.00%
42.41%
0.00%
42.70%
41.46%
33.10%
41.65%
0.00%
0.00%
18.65%
n nnoi
45.63%
14 1A01
23
79
City of Tukwila
Fire Impact Fees 304 - Revenue and Expenditures
As of September 30 2015
Revenue
Charges for Services
Fire Impact Fees
Total Charges for Services
Investment Earnings
Total Miscellaneous Revenue
% of year expired 75.00%
$ 50,000 $ 37,500 $ 30,783 $ (6,717) 61.57%
50,000 37,500 30,783 (6,717) 61.57%
100 75 237 162 237.36%
Change in Fund Balance
50,100
37,575
31,020
(6,555)
Beginning Fund Balance
450,000
450,000
504,500
54,500
Cash and investments
** Variance = Actual over (under) prorated budget
W8
Fund 304
$ 535,520
61.92%
112.11%
24
City of Tukwila
Hotel /Motel Tax Fund 101 - Revenue and Expenditures
As of September 30 2015
% of year expired
75.00%
2015
Prorated
Actual i
% of Annual
Annual Budget
Budget �
Year -To -Date
Variance
Budget
Revenue
General Revenue
Hotel /Motel Taxes
$ 600,000
$ 450,000
$ 463,442
$ 13,442
77.24%
Total General Revenue
600,000
450,000
463,442
13,442
77.24%
Intergovernmental Revenue
853,550
640,163
581,670
(58,493)
68.15%
Other
-
-
15,513
15,513
0.00%
Miscellaneous Revenue
Investment Earnings
1,766
1,325
325
(1,000)
18.39%
Other Misc Revenue
12,000
9,000
10,396
1,396
86.64%
Total Miscellaneous Revenue
13,766
10,325
10,721
397
77.88%
Total Revenue
1,467,316-
1,100,487
1,071,$46
(29,141)
73.01%'
Expenditures
11 Salaries
298,044
223,533
247,355
23,822
82.99%
12 Extra Labor
10,000
7,500
2,280
(5,220)
22.80%
13 Overtime
4,110
3,083
4,661
1,578
113.40%
21 FICA
22,801
17,101
19,454
2,353
85.32%
23 PERS
29,764
22,323
22,007
(316)
73.94%
24 Industrial Insurance
1,379
1,034
836
(199)
60.60%
25 Medical, Dental, Life, Optical
44,767
33,575
35,705
2,130
79.76%
31 Office & Operating Supplies
21,000
15,750
31,367
15,617
149.36%
41 Professional Services
244,000
183,000
134,827
(48,173)
55.26%
42 Communication
63,000
47,250
27,047
(20,203)
42.93%
Transfers Out
23,000
17,250
20,069
2,819
87.26%
44 Advertising
613,500
460,125
460,904
779
75.13%
45 Operating Rentals & Leases
53,453
40,090
24,216
(15,874)
45.30%
47 Public Utility Services
1,500
1,125
1,188
63
79.17%
48 Repairs & Maintenance
1,000
750
82
(668)
8.17%
49 Miscellaneous
38,400
28,800
37,491
8,691
97.63%
64 Capital Outlay
10,000
7,500
-
(7,500)
0.00%
Total Hotel /Motel Tax Fund
1,479,718
1,109,789
1,069,487
(40,302)
72.28%
Indirect cost allocation
97,925
73,444
73,444
75.00%
Total Expenditures
1,577,643
1,183,232
1,142,$31
(40,302)!
72.45?lu'
Change in Fund Balance
(110,327)
(82,745)
(71,585)
11,160
64.88%
Beginning Fund Balance
500,000
500,000
575,844
75,844
115.17%
Ending Fund Balance
$ 189,673
$ 417,255
$ + 504,259
87,004
129.41%:
Cash and investments
$ 380,716
** Variance = Actual over (under) prorated budget Fund 101
W
i
City of Tukwila
Contingency Fund 105 - Revenue and Expenditures
As of September 30 2015
% of year expired
2015
Prorated
Actual
Annual Budget Budget
Year -To -Date
Variance **
Revenue
Miscellaneous Revenue
Investment Earnings
$ 1,816 $ 1,362
$ 21,570
$ 20,208
Total Miscellaneous Revenue
1,816 1,362
21,570
20,208
Change in Fund Balance 1,816 1,362 21,570 20,208
Beginning Fund Balance 5,700,000 5,700,000 5,771,471 71,471
Cash and investments $ 5,795,007
** Variance = Actual over (under) prorated budget Fund 105
M.
75.00%
1187.75%
1187.75%
1187.75%
1n1 95%
K1.
City of Tukwila
Drug Seizure Fund 109 - Revenue and Expenditures
As of September 30 2015
2,250
5,921
% of year expired
75.00%
-
-
2015
349
0.00%
10,000
Prorated
Actual
(7,250)
% of Annual
-
Annual Budget Budget
Year -To -Date
Variance **
Budget
Revenue
-
1,442
1,442
0.00%
Miscellaneous Revenue
7,500
-
(7,500)
0.00%
Investment Earnings
$ - $ -
$ 38
$ 38
0.00%
Seizure Revenue
60,000 45,000
6,895
(38,105)
11.49%
Total Miscellaneous Revenue
60,000 45,000
6,933
(38,067)
11.56%
Expenditures
31 Office & Operating Supplies
35 Small Tools & Minor Equipment
41 Professional Services
42 Communication
43 Travel
45 Operating Rentals & Leases
48 Repairs & Maintenance
49 Miscellaneous
51 Intergovernmental Prof Svcs
Total Drug Seizure Fund
Change in Fund Balance
Beginning Fund Balance
Cash and investments
3,000
2,250
5,921
3,671
197.38%
-
-
349
349
0.00%
10,000
7,500
250
(7,250)
2.50%
-
-
2,499
2,499
0.00%
-
-
1,442
1,442
0.00%
10,000
7,500
-
(7,500)
0.00%
-
-
425
425
0.00%
2,000
1,500
6,711
5,211
335.55%
30,000
22,500
-
(22,500)
0.00%
55,000
41,250
17,597
(23,653)
32.00%
55,000
41,250 ,
17,597
(23,553)
32.00%
5,000
3,750
(10,664)
(14,414)
- 213.28%
60,000
60,000
61,787
1,787
102.98%
** Variance = Actual over (under) prorated budget Fund 109
$ 49,147
27
MW
City of Tukwila
Debt Service Funds 2XX - Revenue and Expenditures
As of September 30 2016 % of year expired 75.00%
Revenue
Build America Bonds Tax Credit $ 61,858 $ 46,394 $ 61,791 $ 15,398 99.89%
Capital Contributions 437,355 328,016 - (437,355) 0.00%
Transfers In 2,759,846 2,069,885 2,069,885 75.00%
Expenditures
80 Debt Service Principal
2,430,707
1,823,030
49,537
(1,773,493)
2.04%
81 Debt Service Interest /Misc Fees
828,352
621,264
340,256
(281,008)
41.08%
Total Debt Service Funds
3,259,059
2,444,294
389,793
(2,054,502)
11.96%
Transfers Among Debt Service Funds
-
-
-
0.00%
Total Expenditures
3,269,069
2;444,2941
389;793
(ZO64,602) �
�� 11.96%
Change in Fund Balance
-
-
1,741,883
1,741,883
0.00%
Beginning Fund Balance
5,000
5,000
4,656
(344)
93.12%
Cash and investments
"" Variance = Actual over (under) prorated budget Fund 2XX
i,
$ 1,746,540
28
City of Tukwila
Debt Service LID, Gurananty Funds - Revenue and Expenditures
As of September 30 2015
% of year expired 75.00%
Revenue
Miscellaneous Revenue
Misc Revenue - - (165) (165) 0.00%
LID Assessment Interest 367,493 275,620 94,123 (273,370) 25.61%
LID Assessment Principal 443,147 332,360 202,329 (240,818) 45.66%
Total Miscellaneous Revenue 810,640 607,980 296,288 (311,692) 36.55%
Expenditures
80 Debt Service Principal
81 Debt Service Interest/Misc Fees
Total Debt Service Funds
Change in Fund Balance
Beginning Fund Balance
Cash and investments
447,500 335,625 605,000 269,375 135.20%
346,784 260,088 346,784 86,696 100.00%
794,284 595,713 951,784 356,071 119.83%
16,356 12,267 (657,450) (669,717)
1,710,000 1,710,000 1,711,171 1,171
** Variance = Actual over (under) prorated budget Fund LID &GRNTY
$ 1,027,344
- 4019.63%
,nn
+.
City of Tukwila
Water Fund 401 - Revenue and Expenditures
As of September 30 2015
Revenue
Charges for Services
Water Sales
Security
Total Charges for Services
Intergovernmental Revenue
Miscellaneous Revenue
Investment Earnings
Connection Fees
Other Misc Revenue
Total Miscellaneous Revenue
$ 5,785,000 $ 4,338,750
1,000 750
5,786,000 4,339,500
% of year expired 75.00%
$ 5,209,623 $ 870,873.08
150 (600)
5,209,773 870,273
601,613 601,613
90.05%
0.00%
17,700 13,275 12,160 (1,115) 68.70%
25,000 18,750 107,121 88,371 428.49%
300 225 425 200 141.67%
43,000 32,250 119,707 87,457 278.39%
Operating Expenses
11 Salaries
584,892
438,669
390,129
(48,540)
66.70%
12 Extra Labor
6,000
4,500
-
(4,500)
0.00%
13 Overtime
5,738
4,304
5,353
1,049
93.29%
21 FICA
44,528
33,396
30,197
(3,199)
67.82%
23 PERS
58,402
43,802
39,063
(4,738)
66.89%
24 Industrial Insurance
18,171
13,628
10,068
(3,561)
55.41%
25 Medical, Dental, Life, Optical
120,093
90,070
82,686
(7,384)
68.85%
28 Uniform Clothing
1,330
998
220
(778)
16.54%
31 Office & Operating Supplies
131,339
98,504
98,447
(57)
74.96%
33 Water Purchased for Resale
2,385,000
1,788,750
2,203,710
414,960
92.40%
35 Small Tools & Minor Equipment
45,000
33,750
26,055
(7,695)
57.90%
41 Professional Services
9,400
7,050
1,953
(5,097)
20.77%
42 Communication
2,500
1,875
-
(1,875)
0.00%
43 Travel
1,500
1,125
1,674
549
111.61%
45 Operating Rentals & Leases
194,326
145,745
145,335
(409)
74.79%
46 Insurance
25,620
19,215
25,620
6,405
100.00%
47 Public Utility Services
24,200
18,150
12,958
(5,192)
53.55%
48 Repairs & Maintenance
3,000
2,250
10,488
8,238
349.60%
49 Miscellaneous
37,000
27,750
38,914
11,164
105.17%
53 Excise Taxes
250,000
187,500
198,927
11,427
79.57%
54 Interfund utility taxes
578,500
433,875
521,053
87,178
90.07%
Total Operating Expenses
4,526,539
3,394,904
3,842,851
447,947
84.90%
Capital Expenses
64 Capital Outlay
1,763,000
1,322,250
1,138,631
(183,619)
64.58%
80 Debt Service Principal
507,781
380,836
455,625
74,790
89.73%
81 Debt Service Interest
58,619
43,964
28,825
(15,140)
49.17%
Total Capital Expenses
2,329,400
1,747,050
1,623,082
(123,968)
69.68%
Indirect cost allocation
592,248
444,186
444,186
-
75.00%
Total Expenses
7,448,187
5,586,140
5,910,119
+ 323,978
79.85%
Change in Fund Balance
(1,619,187)
(1,214,390)
20,975
1,235,365
-1.30%
Beginning Fund Balance
5,777,000
5,777,000
5,776,851
(149)
100.00%
Cash and investments
„ Variance = Actual over (under) prorated budget
W.
Fund 401
$ 4,943,997
1919
i
City of Tukwila
Sewer Fund 402 - Revenue and Expenditures
As of September 30 2015
2,180,000
1,635,000
924,933
% of year expired
75.00%
80 Debt Service Principal
322,161
241,621
2015;
(9,761)
71.97%
81 Debt Service Interest
78,480
Prorated
Actual i
(18,180)
% of Annul i
Total Capital Expenses
Annual Budget
Budget
Year -To -Date
Variance **
�� Budget
Revenue
451,167
338,375
338,375
75.00%
Charges for Services
8,636,399
6,477,299
5,613,529
(863,771)
65.00%
Sewer Sales
$ 7,667,000
$ 5,750,250
$ 6,806,068
$ 1,055,818
88.77%
Total Charges for Services
7,667,000
5,750,250
6,806,068
1,055,818
88.77%
Miscellaneous Revenue
Investment Earnings
20,000
15,000
5,251
(9,749)
26.25%
Connection fees
120,000
90,000
139,150
49,150
115.96%
Total Miscellaneous Revenue
140,000
105,000
144,401
39,401
103.14%
Public Trust Fund Loan Proceeds
455,000
341,250
501,484
160,234
110.22%
Total Revenue
8,52,000
6,196,500
7,451,953
1,255,453
90.20%
Operating Expenses
11 Salaries
294,972
221,229
182,157
(39,072)
61.75%
12 Extra Labor
8,000
6,000
5,287
(713)
66.09%
13 Overtime
3,442
2,582
11,040
8,458
320.73%
21 FICA
22,463
16,847
15,173
(1,674)
67.55%
23 PERS
29,453
22,090
19,599
(2,491)
66.54%
24 Industrial Insurance
8,479
6,359
5,328
(1,031)
62.84%
25 Medical, Dental, Life, Optical
47,832
35,874
33,888
(1,986)
70.85%
28 Uniform Clothing
570
428
98
(330)
17.16%
31 Office & Operating Supplies
22,393
16,795
12,341
(4,454)
55.11%
33 Metro Sewage Treatment
4,000,000
3,000,000
2,798,228
(201,772)
69.96%
35 Small Tools & Minor Equipment
5,500
4,125
3,283
(842)
59.69%
41 Professional Services
2,600
1,950
2,493
543
95.87%
42 Communication
2,500
1,875
1,435
(440)
57.40%
43 Travel
1,000
750
508
(242)
50.77%
44 Advertising
150
113
-
(113)
0.00%
45 Operating Rentals & Leases
151,499
113,624
112,124
(1,500)
74.01%
46 Insurance
18,538
13,904
18,538
4,635
100.00%
47 Public Utility Services
39,000
29,250
22,946
(6,304)
58.84%
48 Repairs & Maintenance
43,000
32,250
22,066
(10,184)
51.32%
49 Miscellaneous
30,000
22,500
35,175
12,675
117.25%
53 Excise Taxes
105,000
78,750
95,177
16,427
90.65%
54 Interfund utility tax
768,200
576,150
680,797
104,647
88.62%
Transfers Out
5,604,591
4,203,443
4,077,680
(125,764)
72.76%
Capital Expenses
64 Capital Outlay
2,180,000
1,635,000
924,933
(710,067)
42.43%
80 Debt Service Principal
322,161
241,621
231,860
(9,761)
71.97%
81 Debt Service Interest
78,480
58,860
40,680
(18,180)
51.84%
Total Capital Expenses
2,580,641
1,935,481
1,197,474
(738,007)
46.40%
Indirect cost allocation
451,167
338,375
338,375
75.00%
Total Expenses
8,636,399
6,477,299
5,613,529
(863,771)
65.00%
Change in Fund Balance
Beginning Fund Balance
Cash and investments
Cash and investments -- restricted
Cash and investments
(374,399) (280,799) 1,838,425 2,119,224
5,285,000 5,285,000 5,284,919 (81)
** Variance = Actual over (under) prorated budget Fund 402
$ 6,138,916
$ 6,138,916
- 491.03%
inn nn o/.
1195
RYA
City of Tukwila
Foster Golf Course 411- Revenue and Expenditures
As of September 30 2015
% of year expired 75.00%
Revenue
General Revenue
Excise Taxes
$ 2,617 $
1,963
$ 1,956
$ (7)
74.75%
Total General Revenue
2,617
1,963
1,956
(7)
74.75%
Charges for Services
Sale of Merchandise
150,000
112,500
133,268
20,768
88.85%
Greens Fees, Instruction
1,030,000
772,500
956,942
184,442
92.91%
Total Charges for Services
1,180,000
885,000
1,097,390
212,390
93.00%
Miscellaneous Revenue
Investment Earnings
1,130
848
402
(445)
35.61%
Rents and Concessions
286,000
214,500
264,520
50,020
92.49%
Other Misc Revenue
-
-
(749)
(749)
0.00%
Total Miscellaneous Revenue
287,130
215,348
271,354
56,006
94.51%
Transfers In
300,000
225,000
225,000
-
75.00%
Total Revenue
1,769,747+
1,327,310
1,595,699
268,389
90,17"/x;
Expenses
11 Salaries
553,022
414,767
416,435
1,669
75.30%
12 Extra Labor
134,966
101,225
104,058
2,833
77.10%
13 Overtime
2,000
1,500
2,945
1,445
147.24%
21 FICA
42,057
31,543
39,460
7,917
93.83%
23 PIERS
55,221
41,416
46,956
5,540
85.03%
24 Industrial Insurance
15,817
11,863
18,143
6,280
114.71%
25 Medical, Dental, Life, Optical
116,908
87,681
82,960
(4,721)
70.96%
26 Unemployment Compensation
6,000
4,500
760
(3,740)
12.67%
28 Uniform Clothing
1,164
873
534
(339)
45.86%
31 Office & Operating Supplies
108,750
81,563
78,382
(3,180)
72.08%
34 Items Purchased for Resale
80,000
60,000
99,675
39,675
124.59%
35 Small Tools & Minor Equipment
65,500
49,125
65,508
16,383
100.01%
41 Professional Services
9,600
7,200
12,255
5,055
127.65%
42 Communication
5,150
3,863
2,755
(1,107)
53.50%
43 Travel
750
563
78
(485)
10.40%
44 Advertising
4,000
3,000
6,957
3,957
173.92%
45 Operating Rentals & Leases
153,623
115,217
117,145
1,928
76.26%
46 Insurance
18,538
13,904
18,538
4,635
100.00%
47 Public Utility Services
44,293
33,220
54,471
21,251
122.98%
48 Repairs & Maintenance
19,400
14,550
26,843
12,293
138.37%
49 Miscellaneous
40,950
30,713
26,871
(3,842)
65.62%
53 Excise Taxes
6,400
4,800
5,466
666
85.40%
54 Interfund admissions tax
60,000
45,000
56,534
11,534
94.22%
64 Capital Outlay
50,000
37,500
-
(37,500)
0.00%
Total Foster Golf Course Fund
1,594,109
1,195,582
1,283,729
88,147
80.53%
Indirect cost allocation
173,909
130,432
130,432
0
75.00%
Total Expenses
1,768,018
1,326,014
1,414,161
88,147 i
79.99%
Change in Fund Balance
1,729
1,297
181,539
180,242
10499.62%
Beginning Fund Balance
600,000
600,000
714,540
114,540
119.09%
Ending Fund Balance
$ 601,729 $
601,297
$ 896,079
$ 294,782
148,92 %oi
Cash and investments
$ 1,007,120
"" Variance = Actual over (under) prorated budget Fund 411
M.*.*
19YA
City of Tukwila
Surface Water Fund 412 - Revenue and Expenditures
As of September 30 2015
Revenue
Charges for Services
Surface Water Sales
Total Charges for Services
Fines and Penalties
Intergovernmental Revenue
Miscellaneous Revenue
Investment Earnings
Capital contributions
Other Misc Revenue
Total Miscellaneous Revenue
% of year expired 75.00%
$ 5,072,000
$ 3,804,000 $
5,065,551
$ 1,261,551
99.87%
5,072,000
3,804,000
5,065,551
1,261,551
99.87%
(273,019)
46.16%
12 Extra Labor
-
0.00%
6,045,000
4,533,750
321,085
(4,212,665)
5.31%
24,000
18,000
14,870
(3,130)
61.96%
-
-
11,576
11,576
0.00%
-
-
225
225
0.00%
24,000
18,000
26,671
8,671
111.13%
Operating Expenses
11 Salaries
946,569
709,927
436,908
(273,019)
46.16%
12 Extra Labor
25,000
18,750
6,856
(11,894)
27.42%
13 Overtime
9,358
7,019
3,591
(3,428)
38.37%
21 FICA
71,903
53,927
34,134
(19,793)
47.47%
23 PERS
94,354
70,766
44,238
(26,527)
46.89%
24 Industrial Insurance
28,201
21,151
12,357
(8,794)
43.82%
25 Medical, Dental, Life, Optical
227,282
170,462
97,768
(72,694)
43.02%
28 Uniform Clothing
1,425
1,069
428
(641)
30.02%
31 Office & Operating Supplies
40,330
30,248
41,177
10,930
102.10%
35 Small Tools & Minor Equipment
6,000
4,500
1,501
(2,999)
25.01%
41 Professional Services
3,570
2,678
3,022
345
84.65%
42 Communication
2,000
1,500
561
(939)
28.04%
43 Travel
2,000
1,500
1,197
(303)
59.83%
44 Advertising
500
375
-
(375)
0.00%
45 Operating Rentals & Leases
196,842
147,632
143,881
(3,750)
73.09%
46 Insurance
18,538
13,904
18,538
4,635
100.00%
47 Public Utility Services
146,900
110,175
29,364
(80,811)
19.99%
48 Repairs & Maintenance
24,000
18,000
19,934
1,934
83.06%
49 Miscellaneous
28,000
21,000
16,177
(4,823)
57.77%
53 Excise Taxes
50,000
37,500
44,524
7,024
89.05%
54 Interfund utility tax
509,200
381,900
507,876
125,976
99.74%
Total Operating Expenses
2,431,972
1,823,979
1,464,030
(359,949)
60.20%
Capital Expenses
64 Capital Outlay
7,825,000
5,868,750
2,510,787
(3,357,963)
32.09%
80 Debt Service Principal
288,354
216,266
259,356
43,090
89.94%
81 Debt Service Interest
26,495
19,871
17,752
(2,119)
67.00%
Total Capital Expenses
8,139,849
6,104,887
2,787,895
(3,316,992)
34.25%
Indirect Cost Allocation
498,490
373,868
373,867
(0)
75.00%
Total Expenses
11,070,311
8,302,733
4,625,792
(3,676,941)
41,79 %i
Change in Fund Balance
70,689
53,017
787,514
734,498
- 1114.06%
Beginning Fund Balance
2,064,000
2,064,000
2,063,218
(782)
99.96%
Cash and investments
Cash and investments -- restricted
Cash and investments
** Variance = Actual over (under) prorated budget
Fund 412
$ 2,602,571
$ 2,602,571
33
115-yal
City of Tukwila
Equipment Rental /Replacement Fund 501 - Revenue and Expenditures
As of September 30 2015
% of year expired 75.00%
Revenue
Charges for Services
ERR O &M Dept Charges $
1,853,707 $
1,390,280
$ 1,390,279
$ (1)
75.00%
Equipment Replacement Charges
1,343,600
1,007,700
1,018,069
10,369
75.77%
Transportation
150
113
-
(113)
0.00%
Total Charges for Services
3,197,457
2,398,093
2,408,348
10,256
75.32%
Miscellaneous Revenue
Investment Earnings
14,269
10,702
46,923
36,221
328.85%
Other Misc Revenue
-
-
686
686
0.00%
Total Miscellaneous Revenue
14,269
10,702
47,610
36,908
333.66%
Sale of Capital Assets
442,791
332,093
33,772
(298,321)
7.63%
Total Revenue
3,654,517
2,740,888
2,489,730
(251,158)
68.13%
Expenses
11 Salaries
372,492
279,369
278,630
(739)
74.80%
12 Extra Labor
14,000
10,500
9,295
(1,205)
66.39%
13 Overtime
2,000
1,500
-
(1,500)
0.00%
21 FICA
28,229
21,172
21,672
500
76.77%
23 PERS
37,194
27,896
28,424
529
76.42%
24 Industrial Insurance
12,109
9,082
8,133
(949)
67.16%
25 Medical, Dental, Life, Optical
85,285
63,964
64,819
856
76.00%
28 Uniform Clothing
950
713
369
(343)
38.87%
31 Office & Operating Supplies
2,979
2,234
2,218
(16)
74.46%
34 Items Purchased for Resale
740,000
555,000
372,045
(182,955)
50.28%
35 Small Tools & Minor Equipment
4,000
3,000
1,807
(1,193)
45.16%
41 Professional Services
1,750
1,313
1,079
(234)
61.63%
42 Communication
1,000
750
1,333
583
133.28%
45 Operating Rentals & Leases
42,960
32,220
32,203
(17)
74.96%
46 Insurance
62,183
46,637
62,986
16,349
101.29%
48 Repairs & Maintenance
120,781
90,586
70,463
(20,122)
58.34%
49 Miscellaneous
9,000
6,750
9,835
3,085
109.28%
53 Ext Taxes & Operating Assessments
-
-
4
4
0.00%
64 Capital Outlay
2,087,500
1,565,625
1,119,725
(445,900)
53.64%
Total Equipment Rental Fund
3,624,412
2,718,309
2,085,794
(632,515)
57.55%
Indirect Cost Allocation
310,431
232,823
232,823
75.00%
Total Expenses
3,934,843
2,051,132 ,
2,318,617
(632,515)
58.93°70
Change in Fund Balance
(280,326)
(210,245)
171,112
381,357
- 61.04%
Beginning Fund Balance
4,500,000
4,500,000
4,696,083
196,083
104.36%
Cash and investments
** Variance = Actual over (under) prorated budget
Fund 501
$ 4,865,092
34
City of Tukwila
Insurance Fund 502 - Revenue and Expenditures
As of September 30 2015
Revenue
Charges for Services
Employee Benefit Programs
Total Charges for Services
Miscellaneous Revenue
Investment Earnings
Employer Trust Contributions
Employee Contributions
Other Misc Revenue
Total Miscellaneous Revenue
Expenses
25 Medical, Dental, Life, Optical
41 Professional Services
49 Miscellaneous
Total
% of year expired 75.00%
$ 1,200
$ 900
$ 1,417 $
517
118.10%
1,200
900
1,417
517
118.10%
95,565
71,674
79,562
7,889
83.25%
5,015,071
3,761,303
3,661,193
(100,110)
73.00%
74,093
55,570
81,063
25,493
109.41%
1,000
750
-
(750)
0.00%
5,185,729
3,889,297
3,821,818
(67,478)
73.70%
6,165,438
4,624,079
4,408,042
(216,036) 71.50%
31,900
23,925
11,594
(12,331) 36.34%
24,700
18,525
8,569
(9,956) 34.69%
6,222,038
4,666,529
4,428,205
(238,324) 71.17%
Indirect cost allocation
119,964
89,973
89,973 75.00%
Total expenses
6,342,002
4,756,502
4,518,178 (238,324) 71.24%
Change in Fund Balance
(1,155,073)
(866,305)
(694,942) 171,362 60.16%
Beginning Fund Balance
2,494,000
2,494,000
2,493,138 (862) 99.97%
Cash and investments
** Variance = Actual over (under) prorated budget
Fund 502
$ 3,772,584
19
91
City of Tukwila
LEOFF Insurance Fund 503 - Revenue and Expenditures
As of September 30 2015
931,649
698,737
389,928
% of year expired
75.00%
41 Professional Services
5,183
3,887
2015
1,368
101.39%
49 Miscellaneous
800
Prorated
Actual
(100)
% of Annual
Total
Annual Budget
Budget
Year -To -Date
Variance **
Budget
Revenue
11,186
8,390
8,390
0
75.00%
Miscellaneous Revenue
948,818
711,614 �
404,072
(307,541)
42.59%
Investment Earnings
$ 3,340
$ 2,505
$ 98
$ (2,407)
2.92%
Employer Trust Contributions
700,511
525,383
507,266
(18,117)
72.41%
Other Misc Revenue
-
-
278,744
278,744
0.00%
Total Miscellaneous Revenue
703,851
527,888
786,108
258,220
111.69%
Expenses
25 Medical, Dental, Life, Optical
931,649
698,737
389,928
(308,809)
41.85%
41 Professional Services
5,183
3,887
5,255
1,368
101.39%
49 Miscellaneous
800
600
500
(100)
62.50%
Total
937,632
703,224
395,683
(307,541)
42.20%
Indirect Cost Allocation
11,186
8,390
8,390
0
75.00%
Total Expenses
948,818
711,614 �
404,072
(307,541)
42.59%
Change in Fund Balance
(244,967)
(183,725)
382,035
565,761
- 155.95%
Beginning Fund Balance
238,000
238,000
237,644
(356)
99.85%
Cash and investments
** Variance = Actual over (under) prorated budget Fund 503
92
$ 905,430
K%
City of Tukwila
Jim Haggerton, Mayor
TO: Mayor Haggerton
Finance & Safety Committee
FROM: Mike Villa, Chief of Police
BY: Commander Eric Drever
DATE: October 14, 2015
SUBJECT: 2015 COPS Hiring Grant Award to the City of Tukwila
I &IR-2
The City of Tukwila received a $250,000 grant award from the United States Department of
Justice through its COPS Hiring Program to fund two new outreach officers who will serve as
liaisons to Tukwila's immigrant and refugee communities. This grant allows the City to increase
its proactive work and outreach to all communities within Tukwila.
BACKGROUND
The population of Tukwila includes multiple people who are recent refugees or immigrants from
poverty stricken countries. The Tukwila Police Department has had limited resources for
reaching out to these community members that tend to be targeted and taken advantage of by
criminals because of their refugee /immigrant status. We have made progress with our outreach
efforts within the Somali population and other diverse groups to problem solve and improve
relationships; however, there are more communities within Tukwila that need our assistance.
DISCUSSION
The two outreach officers will be assigned to the residential districts in Tukwila.
These new officers would have the task of proactively meeting and working with these groups in
their own neighborhoods rather than expecting populations facing significant barriers to
participation to initiate contact. Additionally, community members who may have had a negative
history with law enforcement in their country of origin will start to see Tukwila Police Officers as
trusted representative of the City, State, and Federal government rather than a government
official to be feared.
The Tukwila Police Department will also have these officers attend community events, such as
community festivals and cultural celebrations. Currently, Tukwila officers work closely with the
Abdu Bakr Mosque and the Church of the Vietnamese Martyrs along with other community
groups to problem solve and improve community relationships. The increase in staffing will
facilitate the expansion of these relationships to additional groups and institutions.
The Tukwila School District has one high school, Foster High School, for the City of Tukwila.
Adding outreach staff will allow for more officer attendance at school events and assist the
district by participating as guest instructors in classes, thus increasing their contact with many
ethnic communities within the city.
93
INFORMATIONAL MEMO
Page
FINANCIAL IMPACT
FY 2015 COPS Hiring Program (CHP) grant funds cover a percentage of the approved entry-
level S8|3ry@ndfhVgSb8n8fitsOf88Chnew|y-hired@Od/Orr8hired.fuU-ti0e8vvUnncareer|8vv
enforcement officer for three years (38 months) uptV$125'UO0 per officer position. CHPgrant
funding will be based on our agency's current entry-level salaries and fringe benefits for full-time
sworn officers. The grant awarded two positions, for a total Of$25O'OOO over three years.
NOTE: The grant award is for three years; hOvv8Y8r, the contractual language of the grant
requires retention Of officers, hired using grant funds, for o period of twelve rDODthS upon
expiration of the grant.
Summary of Financial Impact:
Expenditure
Cost
Salary and benefits over 4 years for two officers
$
1,038,122
Uniform and Equipment
$
15,600
Marked Police Vehicle (1 car for the 2 positions)
$
66,000
O&M for Vehicle over four years
$
47,760
Replacement Schedule for vehicle over four years
$
44,000
Grant award
$
(250,000)
Total city cost over four years: $ 961,482
RECOMMENDATION
The Mayor supports the COPS Grant. The Council is being asked to authorize the Mayor to
accept the award and to consider this item at the November 23, 2015, Committee of the Whole
meeting and subsequent December 7, 2015' Regular Meeting.
ATTACHMENTS
-2O15 COPS Hiring Grant Application
-Officer Wage and Benefit Calculation
-Award document Cops Hiring Program
WA2015 Info Momus=P8Srantldoc
PDF Print View
(300 PS S AIII III Ili cat i o
Cti�T��
COMMUNITY UNITY ORIENTED PCTN.NON Ci SERVICES
US, DEPARTMENT OF JUSTICE
• • l+
Page 1 of 30
Federal assistance is being requested under the following COPS program:
Verify the COPS grant program for which you are requesting federal assistance. A separate application must be completed for each
COPS program for which you are applying. Please ensure that you read, understand, and agree to comply with the applicable grant
terms and conditions as outlined in the COPS Application Guide before finalizing your selection.
The program you have selected is: COPS Hiring Program
95
https: / /portal. cops. usdoj. gov /SMS /PrintView.aspx ?printType =all 9/21/2015
•-
PDF Print View Page 2 of 30
A. Type of Agency (select one)
Law Enforcement
Non -Law Enforcement
From the list below, please select the type of agency which best describes the applicant.
Law Enforcement Entities
Polk "o
2A. CHP Eligibility Questions
In this section, we will ask you several questions about your law enforcement agency operations and authority to determine your
eligibility to apply for a COPS Hiring Program (CHP) grant. Please note that CHP applicants must have a police department which is
operational as of June 19, 2015, or receive services through a new or existing contract for law enforcement services. Applicants must
also maintain primary law enforcement authority for the population to be served.
Additionally, if funds under this program are to be used as part of a written contracting arrangement for law enforcement services (e.g., a
town which contracts with a neighboring sheriff's department to receive services), the government agency wishing to receive law
enforcement services must be the legal applicant in this application (although we will ask you to supply some information about the
contract service provider later).
Part I. Law Enforcement Agency Operations
A law enforcement agency is established and operational if the jurisdiction has passed authorizing legislation and it has a current
operating budget.
Q1) Is your agency established and currently operational?
yos
Part II. Contracting to Receive Law Enforcement Services
Q1) If awarded, does your agency plan to use funds awarded under this grant to establish or supplement a written contract for law
enforcement services (e.g., a town contracting for services with a nearby sheriffs department)?
No
Part III. Law Enforcement Agency Authority
An agency with primary law enforcement authority is defined as the first responder to calls for service for all types of criminal incidents
within its jurisdiction. Agencies are not considered to have primary law enforcement authority if they only: respond to or investigate
specific type(s) of crime(s); respond to or investigate crimes within a correctional institution; serve warrants; provide courthouse security;
transport prisoners; and /or have cases referred to them for investigation or investigational support.
Q1) Based on the definition above, does your agency have primary law enforcement authority? [Or, if contracting to receive services,
does the agency that will be providing law enforcement services have primary law enforcement authority for the population to be
served ?]
yo
A. Applicant ORI Number WA01723
The ORI number is assigned by the FBI and is your agency's unique identifier. The COPS Office uses the first seven characters of this
number. The first two letters are your state abbreviation, the next three numbers are your county's code, and the next two numbers
identify your jurisdiction within your county. If you do not currently have an ORI number, the COPS Office will assign one to your agency
for the purpose of tracking your grant. ORI numbers assigned to agencies by the COPS Office may end in 'ZZ."
B. Applicant Data Universal Numbering System (DUNS) Number: 10102075040000
A Data Universal Numbering System (DUNS) number is required prior to submitting this application. A DUNS number is a unique nine or
thirteen digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds. For
more information about how to obtain a DUNS number, please refer to the "Haw to Apply" section of the COPS Application Guide.
C. System for Award Management (SAM)
The System for Award Management (SAM) replaces the Central Contractor Registration (CCR) database as the repository for standard
information about federal financial assistance applicants, recipients, and sub - recipients. DOJ requires that all applicants (other than
individuals) for federal financial assistance maintain current registrations in the SAM database. Please note that applicants must update
or renew their SAM registration at least once a year to maintain active status.
Applicants that were previously registered in the CCR database must, at a minimum:
Create a SAM account
Lag into SAM and migrate permissions to the SAM account (all the entity registrations and records should already have been migrated).
Applicants that were not previously registered in the CCR database must register in SAM prior to registering in Grants.gov. Information
about SAM Registration procedures can be accessed at http: / /www.sam.gov.
https: / /portal. cops. usdoj. gov /SMS /PrintView.aspx ?printType =all 9/21/2015
PDF Print View
Page 3 of 30
For more information about haw to register with SAM, please refer to the "Haw to Apply" section of the COPS Application Guide.
Your SAM Registration is set to expire on: 10 /05/2016
Please enter date in MM/DD/YYYY format.
Nate: If your SAM registration is set to expire prior to September 30, 2015, please renew your SAM Registration prior to completing this
application. Contact the SAM Service Desk at 866- 606 -8220 or view /update your registration information at http: / /www.sam.gov
D. Geographic Names Information System (GNIS) ID: 12722001
Please enter your Geographic Names Information System (GNIS) Identification Number. This is a unique ID assigned to all geographic
entities by the U.S. Geological Survey. To look up your GNIS Feature ID, please go to the website:
http:// geonames .usgs.gov /domesticlindex.html. For more information about haw to obtain a GNIS number, please refer to the "Haw to
Apply" section of the COPS Application Guide.
E. Cognizant Federal Agency: f' cpa irtrr enk rrt,lua� icn
Select the legal applicant's Cognizant Federal Agency. A Cognizant Federal Agency, generally, is the federal agency from which your
jurisdiction receives the most federal funding. Your Cognizant Federal Agency also may have been previously designated by the Office
of Management and Budget. Applicants that have never received federal funding should select the "Department of Justice" as the
Cognizant Federal Agency.
F. Fiscal Year: From 1c)1/01/2015 to 12/31/2015
Please enter date in MM/DD/YYYY format.
G. Law Enforcement Agency Sworn Force Information
1. Enter the Fiscal Year Budgeted Sworn Force Strength for the current fiscal year below. The budgeted number of sworn officer
positions is the number of sworn positions funded in your agency's budget, including funded but frozen positions, as well as state,
Bureau of Indian Affairs, and /or locally funded vacancies. Do not include unfunded vacancies or unpaid /reserve officers.
a. Number of officers funded in agency's current fiscal year budget:
Full -Time:
Part -Time:
H. Civilian Staffing
1. Enter the number of civilian positions funded in agency's current fiscal year budget:
a. Number of civilian positions funded in agency's current fiscal year budget:
Full -Time: 1,3
Part -Time:
I. U.S. Department of Justice and Other Federal Funding
Applicants are required to disclose whether they have pending applications for federally funded assistance or active federal grants that
support the same or similar activities or services for which grant funding is being requested under this application.
Be advised that as a general rule COPS grant funding may not be used for the same item or service funded through another funding
source. However, leveraging multiple funding sources in a complementary manner to implement comprehensive programs or projects is
encouraged and is not seen as inappropriate. To aid the COPS Office in the prevention of awarding potentially duplicative funding,
please indicate whether your agency has a pending application and /or an active grant with any other federal funding source (e.g. direct
federal funding or indirect federal funding through State sub - awarded federal funds) which supports the same or similar activities or
services as being proposed in this COPS application. (check all that apply):
Bureau of Justice Assistance (BJA)
Pending Application
Active Grant
Office of Justice Programs (OJP)
Pending Application
Active Grant
Office of Juvenile Justice and Delinquency Prevention (OJJDP)
Pending Application
Active Grant
Office on Violence Against Women (OVW)
Pending Application
Active Grant
National Institute of Justice (NIJ)
Pending Application
RYA
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Active Grant
Office for Victims of Crime (OVC)
Pending Application
Active Grant
Other Department of Justice Funding
Pending Application
Active Grant
Other Federal or State Sub - awarded Funding
Pending Application
Active Grant
r No Federal or State Sub - awarded Funding
SECTION : EXECUTIVE INFORMATION
Nate: Listing individuals without ultimate programmatic and financial authority for the grant could delay the review of your application, or
remove your application from consideration.
A. Law Enforcement Executive /Agency Executive Information:
For Law Enforcement Agencies: This is the highest ranking law enforcement official within your jurisdiction (e.g., Chief of Police, Sheriff,
or equivalent). The section below has been pre - populated from the information listed in your COPS Office Agency Portal Account. If this
information is no longer correct, please lag in to your COPS Office Agency Portal account and make the necessary corrections before
proceeding with this application. For assistance, please call the COPS Office Response Center at 800- 421 -6770. For Nan -Law
Enforcement Agencies: This is the highest ranking individual in the applicant agency (e.g., CEO, President, Chairperson, Director, etc.)
who has the authority to apply for this grant on behalf of the applicant agency. If the grant is awarded, this position would ultimately be
responsible for the programmatic implementation of the award. The section below has been pre - populated from the information listed in
your COPS Office Agency Portal Account. If this information is no longer correct, please lag in to your COPS Office Agency Portal
account and make the necessary corrections before proceeding with this application. For assistance, please call the COPS Office
Response Center at 800- 421 -6770.
Title: Chief of Police
First Name: Mike MI: Last Name: Villa Suffix:
Agency Name: Tukwila Police Department
Streetl: 6200 Southcenter Boulevard
Street2:
City: Tukwila State: WA Zip / Postal Code: 98188
Telephone Number: 2064311815 Fax: 2064337197 Email: m.villa @tukwilawa.gov
Edit Contact Information
If your agency previously indicated in Section 2, that if awarded, this grant would be used in a written contracting arrangement to receive
law enforcement services (e.g., a town which is contracting with a neighboring sheriffs department to receive services), then question
4A, should display the executive information for the agency which will be providing the law enforcement services under this grant (e.g.,
Sheriff. Question 4B should display the executive information for the government agency which will be receiving the law enforcement
services under this grant (i.e., Mayor, City Manager, etc.). Before proceeding with this application, we ask that you please lag onto the
COPS Office Agency Portal to update the agency providing law enforcement services as your Law Enforcement Executive /Agency
Executive Information. This information will be used to populate Section 4 of this application, so please ensure its accuracy.
B. Government Executive /Financial Official Information:
For Government Agencies: This is the highest ranking government official within your jurisdiction (e.g., Mayor, City Administrator, or
equivalent). The section below has been pre - populated from the information listed in your COPS Office Agency Portal Account. If this
information is no longer correct, please lag in to your COPS Office Agency Portal account and make the necessary corrections before
proceeding with this application. For assistance, please call the COPS Office Response Center at 800- 421 -6770. For Nan - Government
Agencies: This is the financial official who has the authority to apply for this grant on behalf of the applicant agency (e.g., CFO,
Treasurer, etc.). If the grant is awarded, this position would ultimately be responsible for the financial management of the award. Please
note that information for non- executive positions (e.g., clerks, trustees, etc.) is not acceptable. The section below has been pre -
populated from the information listed in your COPS Office Agency Portal Account. If this information is no longer correct, please lag in to
your COPS Office Agency Portal account and make the necessary corrections before proceeding with this application. For assistance,
please call the COPS Office Response Center at 800- 421 -6770.
Title: Mayor
First Name: Jim MI: Last Name: Haggerton Suffix:
Agency Name: Tukwila Police Department
Streetl: 6200 Southcenter Boulevard
Street2:
City: Tukwila State: WA Zip / Postal Code: 98188
Telephone Number: 2064331805 Fax: 2064331833 Email: mayor @ci.tukwila.wa.us
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C. Application Contact Information:
Application Contact: Enter the application contact's name and contact information.
Title: lcornrnunity F :Iolic,iir16
First Name: F7 77 MI: 0 Last Name:
Agency Name
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F:IaHma n Suffix:
13oicca t.)no..,
I '5Awiil°a Police Department j
Street1: 16200 f:x;�au fficaenter Blvd
Street2:
City: I f "[JIcwiil°a State: VVA M,m Zip / Postal Code: E;I93185
Telephone Number: 1206 131 21 Fax: 1206 24rd .6181 Email c pariman@tukwilawa.gov
Part I
Enter the Fiscal Year Actual Sworn Force Strength as of the date of this application. The actual number of sworn officer positions is the
actual number of sworn positions employed by your agency as of the date of this application. Do not include funded but currently vacant
positions or unpaid positions.
Number of officers employed by your agency as of the date of this application:
Full -Time:
76
Part -Time:
3
What is the actual population your department serves as the primary law enforcement entity?
This may or may not be the same as your census population. For example, a service population may be the census population minus
incorporated towns and cities that have their own police department within your geographic boundaries or estimates of ridership (e.g.,
transit police) or visitors (e.g., park police). An agency with primary law enforcement authority is defined as having first responder
responsibility to calls for service for all types of criminal incidents within its jurisdiction.
For FY 2015 COPS Hiring Program (CHP) applicants are eligible to apply for the number of officers equal to 5% of their actual sworn
force strength up to a maximum of 25 officers. Agencies with a sworn force of twenty or fewer officers may apply for one (1) officer
position. Agencies with a service population of 1 million or above may apply for up to 25 officer positions; however, agencies with a
service population less than 1 million may apply for up to 15 officer positions.
FY 2015 CHP grant funds cover 75 percent of the approved entry -level salary and fringe benefits of each newly -hired and /or rehired, full -
time sworn career law enforcement officer for three years (36 months) up to $125,000 per officer position. CHP grant funding will be
based on your agency's current entry -level salaries and fringe benefits for full -time sworn officers.
If your agency requests officers to be deployed as School Resource Officers (SRO), ALL OF THE OFFICER POSITIONS REQUESTED
BELOW MUST BE USED TO DEPLOY FULL -TIME SCHOOL RESOURCE OFFICERS. Applicants in this focus area are encouraged to
refer to Recommendation 4.6 in the Interim Report of the President's Task Force on 21st Century Policing for suggested actions to
incorporate into your proposed community policing strategy. [http: // cops. usdoj. gov /pdf/ taskforce /Interim_TF_Report.pdf] Do not request
more officer positions than your agency can expect to deploy in this capacity. A "school resource officer" is a career law enforcement
officer, with sworn authority, who is engaged in community policing activities and is assigned by the employing agency to work in
collaboration with schools. If awarded a grant for SRO position(s), please note that the COPS Office requires that the officer(s) deployed
into the SRO position(s) spend a minimum of 75 percent of their time in and around primary and secondary schools working on school
and youth - related activities.The placement of law enforcement officers in school carries a risk of contributing to a "school -to- prison
pipeline" process where students are arrested or cited for minor, non - violent behavioral violations and then diverted to the juvenile court
system. This pipeline wastes community resources and can lead to academic failure and greater recidivism rates for these students. If
awarded, the grantee will agree that any officers deployed while implementing School -based Policing under the COPS Hiring grant
cannot be involved in the administrative discipline of the students.
There must be an increase in the level of community policing activities performed in and around primary or secondary schools in the
agency's jurisdiction as a result of the grant. The time commitment of the funded officers must be above and beyond the amount of time
that the agency devoted to the schools before receiving the grant. Grantees using CHP funding to hire and /or deploy School Resource
Officers into schools agree that a signed Memorandum of Understanding (MOU) between the law enforcement agency and the school
partner(s) must be submitted to the COPS Office before obligating or drawing down funds under this award. An MOU is not required at
time of application; however, if the law enforcement agency already has an MOU in place that is applicable to the partnership, the MOU
can be submitted as an attachment in Section 13 of the grant application. The MOU must contain the following; the purpose of the MOU,
clearly defined roles and responsibilities of the school district and the law enforcement agency; focusing officers' roles on safety,
information sharing, supervision responsibility and chain of command for the SRO and signatures. If awarded, grantee will agree that the
MOU must be submitted and accepted by the COPS Office 90 days from the award start date which is located on the Award Document.
The implementation of the COPS Hiring Grant without submission and acceptance of the required MOU within the 90 day timeframe
may result in expenditures not being reimbursed by the COPS Office and /or award de- obligation.
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In addition, in Section 6B, you must select "School Based Policing through School Resource Officers" under "Child and Youth Safety
Focus" as your focus area.
Is your agency requesting that all of these officer positions be deployed as School Resource Officers (SROs)?
No
Based on the information provided in this application:
Your agency is eligible to apply for up to the number of officer position(s) shown below.
4
How many entry - level, full -time officer positions is your agency requesting in this application?
0
IMPORTANT: If you later return to this section of the application and change the above number of officers you are requesting, you must
then go to Section 14A, Part 1 to allow the application to recalculate your budget figures. You will also need to adjust your projection of
your Federal /Local share costs in the chart located in Section 14A, Part 3. Failure to do this will cause a conflict in your budget
submission. Next, your agency must allocate the number of positions requested under each of the three hiring categories described
below based on your agency's current needs at the time of this application. Please be mindful of the initial three -year grant period, and
your agency's ability to fill and retain the officer positions awarded, while following your agency's established hiring policies and
procedures. CHP grant awards will be made for officer positions requested in each of the three hiring categories, and grantees are
required to use awarded funds for the specific categories awarded.
It is imperative that your agency understand that the COPS statutory nonsupplanting requirement mandates that grant funds may only
be used to supplement (increase) a grantee's law enforcement budget for sworn officer positions and may not supplant (replace) state,
local, or tribal funds that a grantee otherwise would have spent on officer positions if it had not received a grant award. This means that
if your agency plans to:
(a) Hire new officer positions (including filling existing vacancies that are no longer funded in your agency's budget): It must hire these
new additional positions on or after the official grant award start date, above its current budgeted (funded) level of sworn officer
positions, and otherwise comply with the nonsupplanting requirement as described in detail in the Grant Owner's Manual.
(b) Rehire officers who have been laid off by any jurisdiction as a result of state, local, or tribal budget cuts: It must rehire the officers on
or after the official grant award start date, maintain documentation showing the date(s) that the positions were laid off and rehired, and
otherwise comply with the nonsupplanting requirement as described in detail in the Grant Owner's Manual.
(c) Rehire officers who are (at the time of application) currently scheduled to be laid off (by your jurisdiction) on a specific future date as
a result of state, local, or tribal budget cuts: It must continue to fund the officers with its own funds from the grant award start date until
the date of the scheduled lay -off (for example, if the CHP award start date is September 1 and the lay -offs are scheduled for November
1, then the CHP funds may not be used to fund the officers until November 1, the date of the scheduled lay -off); identify the number and
date(s) of the scheduled lay- off(s) in this application (see below); maintain documentation showing the date(s) and reason(s) for the lay-
off; and otherwise comply with the nonsupplanting requirement as described in detail in the Grant Owner's Manual. [Please note that as
long as your agency can document the date that the lay- off(s) would occur if CHP funds were not available, it may transfer the officers to
the CHP funding on or immediately after the date of the lay -off without formally completing the administrative steps associated with a
lay -off for each individual officer.]
Documentation that may be used to prove that scheduled lay -offs are occurring for local economic reasons that are unrelated to the
availability of CHP grant funds may include (but are not limited to) council or departmental meeting minutes, memoranda, notices, or
orders discussing the lay -offs; notices provided to the individual officers regarding the date(s) of the lay -offs; and /or budget documents
ordering departmental and /or jurisdiction -wide budget cuts. These records must be maintained with your agency's CHP grant records
during the grant period and for three years following the official closeout of the CHP grant in the event of an audit, monitoring, or other
evaluation of your grant compliance.
If your agency's request is funded, your agency will have the opportunity after the award announcement to request a grant modification
to move awarded funding into the category or categories that meet your agency's law enforcement needs at that time (including updating
the dates of future scheduled lay- offs).
If you need additional information regarding requesting a modification, please contact the COPS Office Response Center at 1- 800 -421-
6770.
Category A: New, additional officer positions (including filling existing vacancies no longer funded in your agency's budget).
Category A Request:
0
Category B: Rehire officers laid off (from any jurisdiction) as a result of state or local budget reductions.
Category B Request:
Jo I
Category C: Rehire officers scheduled to be laid off (at the time of the application) on a specific future date as a result of state or local
budget reductions.
We also need some information about when the layoff of officers in this category is scheduled to occur. In the space below, please
indicate when the officer(s) specified in this category are scheduled to be laid off.
To enter your information, click "Add a New Officer Layoff'. To save your submission, click "Save" before moving to the next section.
�L Ifs
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Nuiraiber of Officers 1I Irate there officers are scheduled to Ihie laid off d Action.,.�
Add a New Officer I....ayoff
Total Category C Request: 0
Part 3
As noted previously, the number of officers an applicant can request under the COPS Hiring Program in 2015 is capped. However, the
COPS Office is interested in learning more about the overall need for officer positions within your department. Therefore, if no officer
caps were in place, what is the total number of officers that your agency would be requesting in this application?
Hire
Re -Hires
o
Lay Off
o
Part 4
1. Under the 2015 COPS Hiring Program, applicants are not required to hire post- September 11, 2001 military veterans as new hires.
However, the COPS Office supports the Attorney General's commitment to hiring military veterans whenever possible. Please note that
if your agency checks "yes" to the question below, your agency will be required to maintain documentation that it made every effort
possible (consistent with your internal procedures and policies) to hire at least one military veteran.
Does your agency commit to hire and /or rehire at least one post- September 11, 2001 military veteran (as defined in the Application
Guide) for the officer position(s) you have requested?
y Yes
No
If yes, how many officer position(s) from your total 2015 CHP request does your agency anticipate filling with post- September 11, 2001
military veterans?
0
SECTION : LAW ENFORCEMENT & COMMUNITY POLICING STRATEGY
Community Policing Strategy
COPS Office grants must be used to reorient the mission and activities of law enforcement agencies through initiating community
policing or enhancing their involvement in community policing with the officers hired under this grant program, or an equal number of
veteran officers who have been redeployed to implement this plan after hiring the entry -level COPS- funded officers. If awarded funds,
your responses to sections II(a) and II(b) that follow will constitute your agency's community policing strategy under this grant. Your
organization may be audited or monitored to ensure that it is initiating or enhancing community policing in accordance with this strategy.
The COPS Office may also use this information to understand the needs of the field, and potentially provide for training, technical
assistance, problem solving and community policing implementation tools. Please note that the COPS Office recognizes that your
COPS- funded officer(s) (or an equal number of veteran officers who are redeployed after hiring the entry -level COPS- funded officers)
will engage in a variety of community policing activities and strategies, including participating in some or all aspects of your identified
community policing strategy. Your community - policing strategy may be influenced and impacted by others within and outside of your
organization; this is considered beneficial to your community policing efforts.
At any time during your grant, you should be prepared to demonstrate (1) the community policing activities engaged in prior to the grant
award that are detailed in section I of this application and (2) how the grant funds and grant- funded officers (or an equal number of
redeployed veteran officers) were specifically used to enhance (increase) or initiate community policing activities according to your
community policing strategy contained in sections II (a) and II (b) of this application.
Finally, we also understand that your community policing needs may change during the life of your grant. Minor changes to
this strategy may be made without prior approval of the COPS Office; however, grantees will be required to report on progress
and /or changes to the community policing strategy (if any) through required progress reports. If your agency's community
policing strategy changes significantly, you must submit those changes to the COPS Office for approval. Changes are
"significant" if they deviate from the specific crime problems(s) originally identified and approved in the community policing
strategy submitted with the application. In some cases, changes to the approved community policing approaches may also be
deemed significant and may require approval of a modified community policing strategy by the COPS Office, depending on the
scope and nature of those changes as identified in the quarterly progress reports.
The following is the COPS Office definition of community policing that emphasizes the primary components of community partnerships,
organizational transformation, and problem solving. Please refer to the COPS Office web site (http: / /www.cops.usdoj.gov) for further
information regarding this definition.
Community policing is a philosophy that promotes organizational strategies, which support the systematic use of partnerships and
problem solving techniques, to proactively address the immediate conditions that give rise to public safety issues, such as crime, social
disorder, and fear of crime.
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The COPS Office has completed the development of a comprehensive community policing self- assessment tool for use by law
enforcement agencies. Based on this work, we have developed the following list of primary sub - elements of community policing. Please
refer to the COPS Office web site (http: / /www.cops.usdoj.gov) for further information regarding these sub - elements.
Community Partnerships:
Collaborative partnerships between the law enforcement agency and the individuals and organizations they serve to both develop
solutions to problems and increase trust in police.
Other Government Agencies
Community Members /Groups
Non - Profits /Service Providers
Private Businesses
Media
Organizational Transformation:
The alignment of organizational management, structure, personnel and information systems to support community partnerships and
proactive problem - solving efforts.
Agency Management
Climate and culture
Leadership
Labor relations
Decision - making
Strategic planning
Policies
Organizational evaluations
Transparency
Organizational Structure
Geographic assignment of officers
Despecialization
Resources and finances
Personnel
Recruitment, hiring and selection
Personnel supervision /evaluations
Training
Information Systems (Technology)
Communication /access to data
Quality and accuracy of data
Problem Solving:
The process of engaging in the proactive and systematic examination of identified problems to develop effective responses that are
rigorously evaluated.
Scanning: Identifying and prioritizing problems
Analysis: Analyzing problems
Response: Responding to problems
Assessment: Assessing problem - solving initiatives
Using the Crime Triangle to focus on immediate conditions (Victim /Offender /Location)
I. Current Organizational Commitment to Community Policing
1) For each of the following statements, please answer in terms of existing agency policies and practices as they relate to
collaborative partnerships and problem solving activities. Please check all that apply.
ACTIVITY
Community Partnerships
Problem Solving
Q1a. The agency mission statement, vision, and /or goals
includes references to:
Q1 b. The agency strategic plan includes specific goals and /or
objectives relating to:
4
Q1c. The agency recruitment, selection and hiring processes
include elements relating to:
IQ 1d. Annual line officers evaluations assess performance in:
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e. Line officers receive regular (at least once every two
ars) trainina in:
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2) Which of the following internal management practices does your agency currently employ? Please check all that apply.
Assignment of officers to specific neighborhoods or areas for longer periods of time to enhance customer service and facilitate
more contact between police and citizens
Assignment of officers to geographic hot spots that are defined statistically by creating incident maps to identify geographic
clustering of crime and disorder
In- service training for officers on basic and advanced community policing principles
Early Intervention Systems that help identify officers who may be showing signs of stress, personal problem, and questionable
work conduct
Alternatives to formal disciplinary practices that encourage ethical behavior
None of the above
3) Which of the following do you count/measure to annually assess your agency's overall performance? Please check all that apply.
Response times
Reported crimes
Reported incidents
Arrests and citations
Problem solving outcomes
Department employee satisfaction
Clearance rates
4' Complaints of officer behavior
Reduction of crime in identified hot spots
Repeat calls for service
Social disorder /nuisance problems (e.g. graffiti, panhandling, loitering, etc.)
Satisfaction with police services
Fear of crime
Victimization (i.e. non - reported crime)
Community meetings held /attended
Use of force incidents
Meeting the priorities as identified in your agency strategic plan
My agency does not conduct annual assessments of overall performance
4) Through which of the following does your agency routinely share information with community members? Please check all that apply.
Neighborhood, beat, and /or school meetings
Local media outlets
Agency newsletter
Neighborhood newsletters
Agency website
Social networking (Blogs, Twitter feeds, Facebook pages, etc.)
Citizen alert system (telephone, email, text, etc.)
Citizen alert system that is geographically targeted, based on updated hot spots
Public access television /radio
Community organization board membership
Public forums with Chief /Sheriff /Command staff
Posters, billboards, flyers
None of the above
5) Through which of the following ways does your agency formally involve community members in influencing agency practices and
operations? Please check all that apply.
4 Citizen police academies
Volunteer activities
Auxiliary police programs
Civilian review boards (e.g. disciplinary review boards)
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Citizen advisory groups (i.e. informal advisory function)
Involvement in hiring decisions (i.e. interview panels, selection boards, etc.)
Involvement in contributing to annual line officer performance reviews
Representation on promotional boards
Participation in accountability and performance reporting and tracking meetings
Participation in complaint resolution process (i.e. formal mediation, disciplinary boards, etc.)
None of the above
II(a) Proposed Community Policing Strategy: Problem Solving and Partnerships
COPS grants must be used to initiate or enhance community policing activities with either the newly -hired officers funded by this grant
program, or an equivalent number of veteran officers who are redeployed to implement this community policing strategy after hiring the
additional entry -level officers with COPS grant funds. In this section you will be asked to identify the crime and disorder problem /focus
area and the partners to be engaged through your requested COPS funding. Identifying the specific problem /focus area and
partnerships that your agency plans to focus on is important to ensure that you satisfy the requirements for COPS funding under this
program and to ensure that ultimately the additional grant- funded officers (or equivalent number of redeployed veteran officers) will
initiate or enhance your agency's capacity to implement community policing strategies and approaches.
6) Using the following list, select a problem /focus area that will be addressed by the officers requested in this application. Please choose
the option that best fits your problem. You may select one problem /focus area to address through this grant funding.
When identifying a problem, it is important to think about the nature of similar incidents that taken together comprise the problem, and
accordingly describe it in precise, specific terms (e.g. "burglary of retail establishments ", rather than just "burglary "). In doing this, it can
be helpful to consider all aspects of the problem, including the likely offenders, the suitable targets /victims, and how these come together
in time and space.
Child and Youth Safety Focus
Child Sexual Predators and Internet Safety
Children Exposed to Violence
Youth Crime and Delinquency
Child and Youth Safety Focus
School Based Policing through School Resource Officers
By selecting this focus area, your agency is committing that if awarded, all officer positions requested in this application (or an equivalent
number of redeployed veteran officers) will be used to deploy School Resource officers and address problems in and around primary
and secondary schools.
Please specify the areas the School Resource Officer(s) would address (check all that apply):
Address crime problems, gangs, and drug activities affecting or occurring in or around an elementary or secondary school;
Develop or expand crime prevention efforts for students;
Educate youth in crime prevention and safety;
Develop or expand community justice initiatives for students;
Train students in conflict resolution, restorative justice, and crime awareness;
Assist in the identification of physical changes in the environment that may reduce crime in or around the school;
Assist in developing school policy that addresses crime and to recommend procedural changes to enhance school safety.
" Other Area
(Please Specify Other Area)
Other Child and Youth Safety Focus (please specify)
Drug Related Problems
Drug Manufacturing /Trafficking
Drug Dealing
Drug Abuse
Other Drug Related Problem (please specify)
Homeland Security Problems
Protecting Critical Infrastructure Problems
Information or Intelligence Problems
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Other Homeland Security Problem (please specify)
Non - Violent Crime Problems
Burglary
Fraud
Larceny /Theft (Non -Motor Vehicle)
Motor Vehicle Theft /Theft from Motor Vehicle
Vandalism
Social Disorder
Quality of Life Problem
Prostitution
Other Non - Violent Crime Problem (please specify)
Building Trust Applicants selecting any of the following Building Trust Focus Areas are encouraged to refer to the Interim
Report of the President's Task Force on 21st Century Policing for suggested actions to incorporate into your proposed
community policing strategy.[ http: // cops. usdoj. gov/ pdf/ taskforce /interim_TF_Report.pdf]
Impartial Policing
Transparency
Fairness and Respect
Sr Community Engagement
If selected: Please specify your community engagement focus; for example: community outreach mechanisms (i.e. website, social
media, reverse 311), regular or effective community meetings, and interaction with or knowledge about community stakeholders.
Increased schod ar, Uvity pairticilpa° ion, Increased limigir; nr population corn acA through cornrrrG. niu y par kneir.,lh�ips, and Business Di ; r
Diversifying Police Departments
Other Building Trust Focus (please specify)
Traffic /Pedestrian Safety Problems
Traffic Congestion
Pedestrian Safety
Driver Safety
Traffic Accidents
Other Traffic /Pedestrian Safety Problem (please specify)
Violent Crime Problems
Assault
Homicide
Rape
Robbery
Domestic /Family Violence
Gun Violence
Other Violent Crime Problem (please specify)
6a) Briefly describe the problem /focus area that you will address with these grant funds and your approach to the problem. [4,000
characters or less]
105
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Page 12 of 30
6b) Will the problem /focus area described above be addressed with an explicit place -based strategy (e.g. hot -spot policing) that targets
specific addresses or locations with a disproportionate share of crime or disorder?
Yes
No
6c) Which of the following activities will your agency and officers hired under this grant (or an equivalent number of redeployed veteran
officers) engage in as it pertains to your identified crime hot spot? (please check all that apply):
Enhance enforcement efforts (sweeps or increased patrol)
Targeted community alerts
Prevention efforts directed at high -risk victims
Prevention efforts directed at high -risk offenders
On -going identification of crime concentrations by qualified analysts
Formal evaluations of the effectiveness of interventions (e.g. using pre /post -test and /or comparison groups)
None of the above
7) Which of the following information sources did you use to prioritize this problem /focus area as a problem /focus area to address
through this grant program (please check all that apply):
Police department data (e.g. police reports, calls for service, crime data, citizen complaints)
Agency personnel (e.g. officer feedback, command staff priorities)
Other local non law enforcement government agency data
Community based organizations (e.g. faith based, non - profits, social service providers)
Local businesses
Individual community members /community meetings
V Community survey
4 Local government officials
The media
None of the above
8) If awarded funds, my agency will improve our understanding of this problem /focus area by examining (please check all that apply):
Routinely collected law enforcement data /information related to the problem (e.g. arrest, incident reports, calls for service)
The location and /or time aspects of the problem /focus area(e.g. mapping)
The conditions and environmental factors related to the problem /focus area
The strengths and limitations of current responses to the problem /focus area
Non -law enforcement data /information related to the problem /focus area (e.g. insurance crash data, other government agency
data, census data, survey data)
Existing research and best practices related to the problem /focus area
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Page 13 of 30
Data /information from the community related to the problem /focus area (e.g. resident associations, business groups, non - profit
community service organizations)
Information about offenders contributing to the problem /focus area (e.g. offender interview, arrest records)
Information about victims affected by the problem /focus area(e.g. crime reports, victim interviews)
Strengths and weaknesses of previous responses to the problem /focus area
None of the above
9) If awarded funds my agency will use the following information sources to assess our response to this problem /focus area to determine
whether the response was implemented and achieved the desired outcomes(please check all that apply):
V Routinely collected law enforcement data /information related to the problem /focus area (e.g. arrests, incident reports, calls for
service)
Data /information regarding whether the response was implemented as planned
Police data collected for this specific problem /focus area (e.g. problem- specific surveys, field interview contact cards, etc.)
Non- police data /information related to the problem /focus area(e.g. insurance crash data, other government agency data, census
data, survey data)
',V1 Data /information from the community related to the problem /focus area (e.g. resident associations, business groups, non - profit
community service organizations)
Information about offenders contributing to the problem /focus area (e.g. offender interview, arrest records, probation /parole data)
Information about victims and /or stake holders affected by the problem /focus area(e.g. crime reports, victim interviews)
None of the above
10) To the best of your ability at this time, please select from the below list what your primary goals are in responding to your selected
problem /focus area (please select up to 3):
Eliminating the problem /focus area
Reducing the number of incidents
Increasing public trust in your agency
Reducing the seriousness of the incidents or the amount of harm
Reducing the number of victims and /or repeat victims
Reducing the number of offenders and /or repeat offenders
Moving the problem /focus area to another area
Getting other agencies and /or stake holders to assume responsibility for the problem /focus area
Improving the response to the problem /focus area (i.e., more comprehensive and coordinated way of dealing with the
problem /focus area, providing better services to victims, or greater efficiency in dealing with the problem /focus area)
Improving citizen perceptions of the problem /focus area
Increasing the number of arrests /citations
Reducing the number of calls for service
None of the above
11) An important part of a comprehensive community policing strategy is the formation of partnerships, such as working with other public
agencies, private organizations, or participation in regional law enforcement partnerships. If awarded funds, will your agency and the
grant funded officers (or an equivalent number of redeployed veteran officers) initiate or enhance a partnership with an external
group /organization to develop responses to this problem /focus area?
Yes
No
11a) If awarded funds, how many external groups /organizations will your agency initiate or enhance a partnership with to
develop responses to this problem /focus area?
0
11 b) Name the most important external groups /organizations that your agency will initiate or enhance a partnership with to develop
responses to this problem /focus area (maximum of three partners). Note: you may attach optional letters of this support from any or all of
these prospective partners in Section 13 of the application. You will be limited to listing no more than three partners per public safety
problem /focus area.
ti..................................................... .............................^R ti ......................... a............................................................................................................................................. ...............................
II �ar9rwar IPuJ'uur�ulh�er II �artrwar IPuJ'�aur�ue 11c. /11a.I
1 Abu IBakr 1110 r;r.:iue 11c) For this partner, please indicate the statement that best Edit Delete
characterizes this partner:
Local goverment agencies (non -law enforcment, e.g.
probation /parole, parks and recreation, code enforcement, etc.)
Community based organiztions (e.g. faith based, community
redevelopment groups, social service providers, resident associations)
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Businesses operating in the community
Tribal law enforcement agencies
Federal, state, or local law enforcement agencies (non - tribal)
including through multi - jurisdictional /regional partnerships
Local educational institutions (schools /colleges /universities)
Individual stake holders (persons residing, working, or with an
interest in the community or problem
Page 14 of 30
11c) For this partner, please indicate the statement that best
characterizes this partner:
Local goverment agencies (non -law enforcment, e.g.
probation /parole, parks and recreation, code enforcement, etc.)
Community based organiztions (e.g. faith based, community
redevelopment groups, social service providers, resident associations)
Cornrnu nil:y Con na r,lkxs Businesses operating in the community Edit Delete
Tribal law enforcement agencies
Federal, state, or local law enforcement agencies (non - tribal)
including through multi - jurisdictional /regional partnerships
Local educational institutions (schools /colleges /universities)
Individual stake holders (persons residing, working, or with an
interest in the community or problem
11c) For this partner, please indicate the statement that best
characterizes this partner:
Local goverment agencies (non -law enforcment, e.g.
probation /parole, parks and recreation, code enforcement, etc.)
Community based organiztions (e.g. faith based, community
redevelopment groups, social service providers, resident associations)
rrt irnaUo nal Rescue Co mmi tee Businesses operating in the community Edit Delete
Tribal law enforcement agencies
Federal, state, or local law enforcement agencies (non - tribal)
including through multi - jurisdictional /regional partnerships
Local educational institutions (schools /colleges /universities)
Individual stake holders (persons residing, working, or with an
interest in the community or problem
II(b) Proposed Community Policing Strategy: Organizational Transformation
COPS grants must be used to initiate or enhance community policing activities. In this section you will be asked to identify the
organizational change(s) that your agency plans to focus on through your requested COPS funding. Identifying the specific
organizational change(s) that your agency plans to focus on is important to ensure that you satisfy the requirements for COPS funding
under this program, and to ensure that ultimately the use of these funds will initiate or enhance your agency's capacity to implement
community policing approaches.
12) If awarded funds, will your agency initiate or enhance any of the following internal changes to personnel management? (Select no
more than 2 internal changes to personnel management that will be addressed with these grant funds.)
Flexibility in officer shift assignments to facilitate addressing specific problems
Assignment of officers to specific neighborhoods or areas for longer periods of time to enhance customer service and facilitate more
contact between police and citizens
Please provide a narrative for each internal change to personnel management identified (2,000 characters or less)
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Recruitment and hiring practices that reflect an orientation towards problem solving and community engagement
Page 15 of 30
In- service training for officers on basic and advanced community policing principles
Field training officer (FTO) programs that teach and test problem solving, community engagement, and critical thinking skills
Further define and clarify community policing roles and expectations for officers
Personnel evaluation systems that assess officer activities, accomplishments, and performance related to problem solving and
community engagement
Early intervention systems that help identify officers who may be showing early signs of stress, personal problems, and questionable
work conduct
First -line supervisory skills to support officer problem solving and community engagement activities
Career development and /or promotional processes that reinforce problem solving and community engagement
None of the above
13) If awarded funds, will your agency initiate or enhance any of the following internal changes to agency management? (Select up to 2
internal changes to agency management that will be addressed with these grant funds.)
Agency mission statement, vision, and /or goals that reflect the core values of community policing
Agency strategic plan that outlines the goals and objectives around community policing and other departmental priorities
Organizational performance measurement systems that include community policing metrics, and conduct annual assessments of
agency performance
Technology systems that provide officers, analysts, and the community better and more timely access to data and information
Please provide a narrative for each internal change to agency management identified (2,000 characters or less)
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Mediation strategies to resolve citizen complaints
Collection, analysis, and use of crime data and information in support of problem solving goals
r Formal accreditation process
Please provide a narrative for each internal change to agency management identified (2,000 characters or less)
Pho I)op,i lmonl ; inl;r ";lri trig r "ciipIol;rig [ho r"r "iod!1 il;wn pig( "o.� � hui iv{ th, third qu,it,i „f
11, J m i( tar "iI I linul alion�, I I w I)op,i[Cmonl w, i riihIo l( imi!nl a;n if ; <<in,nt
ar "ru_o,11l i[ 1 ri f f i l t; io uI o l I I o ,lof 1 "1 on(.1 o ,r_o ;n l,r_<;)io ;� an(l ,i ; xp t; d f„ Ire
System to capture and track problem solving and partnership efforts and activities
An organizational assessment of community policing
Level and frequency of communication with the community on crime problems and agency activities to enhance transparency
None of the above
III. General Community Support and Engagement
14) Did your agency consult with any of the following groups /organizations on the development of this community policing strategy?
Please check all that apply.
Local government agencies (non -law enforcement, e.g. probation /parole, parks and recreation, code enforcement, etc.)
Community based organizations (e.g. faith based, community redevelopment groups, social service providers, resident
associations)
Businesses operating in the community
Tribal law enforcement agencies (outside your jurisdiction)
Other Federal, state, or local law enforcement agencies
Multi- jurisdictional or regional task forces /partnerships
Local educational institutions (schools /colleges /universities)
Local government officials
Individual stakeholders residing, working or with an interest in the community and /or problem
None of the above
15) To what extent are there related governmental and /or community initiatives that complement your agency's proposed community
policing strategy?
a) There are a significant number of related initiatives
b) There are a moderate number of related initiatives
c) There are a minimal number of related initiatives
d) There are no related initiatives
16) To what extent is there community support in your jurisdiction for implementing the proposed community policing strategy?
a) High level of support
b) Moderate level of support
c) Minimum level of support
17) If awarded funds, to what extent will the community policing strategy impact the other components of the criminal justice system in
your jurisdiction?
a) Potentially decreased burden
b) No change in burden
c) Potentially increased burden
A. Explanation of Need for Federal Assistance
All applicants are required to explain their inability to address the need for this award without federal assistance. Please do so in the
space below. [Please limit your response to a maximum of 4,000 characters.]
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d ory Ir(l o1, f I :�om rid :I; gru 11c and 1,i_c I o(r [ ;.I a 10, 000 �o rt �1x i L.I 1 I o[I” f h,if r < iI ; turf I
ho ng l aigelo,I for m imp I o 1 1 ( ri 1n r >r�l( h o 1 1016. Its I lI; pi lo(r 1.I aio I al rid i;1 f hr s<iinr ;r poll 1 I
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Page 17 of 30
B. Service Population
1. Enter the total population of the government entity applying for this grant using the latest census estimate available in the American
Fact Finder at http: / /FactFinder2.census.gov.
2. Check here if the population of the entity applying for this grant is not represented by U.S. Census figures (e.g., colleges, special
agencies, school police departments, etc.).
3. What is the actual population your department serves as the primary law enforcement entity? 19920
This may or may not be the same as the population specified above. For example, a service population may be the census population
minus incorporated towns and cities that have their own police department within your geographic boundaries or estimates of ridership
(e.g., transit police) or visitors (e.g., park police). An agency with primary law enforcement authority is defined as having first responder
responsibility to calls for service for all types of criminal incidents within its jurisdiction.
3a. If applicable, please explain why the service population differs from the census population:
C. Fiscal Health
1) Enter your law enforcement agency's total operating budget for the current AND previous two fiscal years. Please note: All figures
must be rounded to the nearest whole dollar.
CURRENT FISCAL YEAR (2015) $ 116111349
PREVIOUS FISCAL YEAR (2014) $ 115587238
PREVIOUS FISCAL YEAR (2013) $ 11512,-,,412
2) Since January 1, 2014, what percentages of the following employees in your jurisdiction (city, county, state, tribal, university) have
been reduced through lay -offs. Please note: All figures must be rounded to the nearest whole percent.
Civilian Law Enforcement Agency Personnel %
Sworn Law Enforcement Agency Personnel %
Other Government Agency Personnel %
3) The U.S. Census Bureau American Community Survey (ACS) provides multi -year poverty rate estimates for communities. Please go
to the U.S. Census Bureau's American Fact Finder (http: / /FactFinder2.census.gov) to determine the percentage of individuals in poverty
in your jurisdiction. For jurisdictions not included in the census (e.g., schools, universities, transit, parks), please check the box for "Not
Applicable." Please see the program Application Guide for additional information and help in using the American Fact Finder. Please
note: All figures must be rounded to the nearest whole percent.
Percentage of individuals in poverty %,
Not Applicable:
4) The Bureau of Labor Statistics' Local Area Unemployment Statistics (LAOS) program provides monthly estimates of unemployment
for communities. Please go to the Bureau of Labor Statistics' LAUS website ( http : / /www.bls.gov /lau /data.htm) to find detailed instructions
for looking up your local area's unemployment rate. It may be necessary to select the nearest best match to your jurisdiction (for
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Page 18 of 30
example, a city of fewer than 25,000 people may report their county level rate). Please see the program Application Guide for additional
information and help in using the LAUS data. For jurisdictions not included in the census (e.g., schools, universities, transit, parks),
please check the box for "Not Applicable ". Please note: All figures must be rounded to the nearest whole percent.
Percentage Unemployed for December 2014
Not Applicable:
5) Indicate if your jurisdiction has experienced any of the following events since January 1, 2014 (Check all that apply)
A declaration of natural or other major disaster or emergency has been made pursuant to the Robert T. Stafford Disaster Relief
and Emergency Assistance Act. (42 U.S.C. 5121 et seq.)
A declaration as an economically or financially distressed area by the state in which the applicant is located.
Downgrading of the applicant's bond rating by a major rating agency.
Has filed for or been declared bankrupt by a court of law.
Has been placed in receivership or its functional equivalent by the state or federal government.
Taken on additional law enforcement duties and responsibilities resulting from an agency merger or the disbanding of a
neighboring law enforcement agency (which did not result in a new or supplemented funded contract to provide these law enforcement
services).
6) In addition to the data collected elsewhere in this application, the COPS Office would like to capture information from jurisdictions that
may have faced an unanticipated catastrophic event that had a significant impact on the delivery of law enforcement services or have
experienced an unusually large increase in the number of homicides in the past year. Examples of unanticipated catastrophic events
include mass shootings, terrorist attacks, natural disasters, or other events leading to mass casualties that would not necessarily be
reflected in the UCR crime statistics previously reported. Please note that if your jurisdiction is faced with an unanticipated catastrophic
event (e.g., mass shooting, terrorist attack, other mass casualty event) after submission of this application, but before the application
closing date, you should contact the COPS Office immediately at 800 - 421 -6770 to update your application to include this information.
If your agency experienced has an unanticipated catastrophic event or an unusually large increase in the number of homicides in the
time period from January 1, 2014 to present, check this box.
7) The Promise Zone Initiative is part of the President's plan to create a better bargain for the middle -class by partnering with local
communities and businesses to create jobs, increase economic security, expand educational opportunities, increase access to quality,
affordable housing and improve public safety. In exchange, these designees will receive the resources and flexibility they need to
achieve their goals. The designees have agreed to and must demonstrate a collaborative effort- between private business and federal,
state, tribal and local officials; faith -based and non - profit organizations; children and parents- to ensure that hard work leads to a decent
living for every American, in every community.
To be a Promise Zone, your jurisdiction must have been designated as such by the closing date of this solicitation.
If your agency has a designated Promise Zone within its jurisdiction, check the box.
D. Property/Violent Crime
Please select at least one statement below:
My agency can report crime data for all 3 years (please input in table below:).
My agency cannot report crime data for 2014.
My agency cannot report crime data for 2013.
My agency cannot report crime data for 2012.
1) Using UCR crime definitions, enter the actual number of incidents reported to your agency in the previous three calendar years (2014,
2013, 2012) for the following crime types. Note that only those incidents for which your agency had primary response authority should be
provided. Please enter 0 (zero) to indicate no incidents in a particular year /type. Leave blanks only where data is unavailable.
UCR Data
2014
2013
2012
Criminal Homicide
11
1c)
12
Forcible Rape
18
2a:o
20
Robbery
180
7;3
19,E
Aggravated Assault
C'7'
180
Burglary
1249
1282
Larceny (except motor
vehicle theft)
12674
Motor Vehicle Theft
14 7'1
1400
138 6
• • • • •
1314:154111`4 IT!
If you are applying for a COPS grant with a post -award retention plan requirement, please complete A. If you are applying for a
COPS grant without a post -award retention plan requirement, please complete B.
A. Continuation of Project after Federal Funding Ends (for COPS grants with a retention plan requirement)
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Applicants must plan to retain all sworn officer positions awarded under your COPS hiring grant for a minimum of 12 months at the
conclusion of 36 months of federal funding for each position. The retained COPS funded positions should be added to your agency's law
enforcement budget with state and /or local funds at the end of grant funding, over and above the number of locally- funded sworn officer
positions that would have existed in the absence of the grant. These additional position(s) must be retained using state, local, or other
non - federal funding only. You may not use funds awarded by other federal grants to cover the costs of retention. At the time of grant
application, applicants must affirm that they plan to retain the positions and identify the planned source(s) of retention funding. We
understand that your agency's source(s) of retention funding may change during the life of the grant. Your agency should maintain
proper documentation of any changes in the event of an audit, monitoring or other evaluation of your grant compliance. Please refer to
the frequently asked questions on retention which can be found here http: / /www. cops. usdoj.gov /Default.asp ?Item =2367 .
1. Will your agency plan to retain any additional positions awarded under this grant for a minimum of 12 months at the conclusion of
federal funding for each position?
Yo ,
Note: Agencies that do not plan to retain all the positions awarded under this grant are ineligible to receive CHP funding
2. Please identify the source(s) of funding that your agency plans to utilize to cover the costs of retention: (check all that apply)
General funds
Raise bond /tax issue
Private sources /donations
Non- federal asset forfeiture funds (subject to approval from the state or local oversight agency)
Fundraising efforts
State, local, or other non - federal grant funding
Other
If other, please provide a brief description of the source(s) of funding not to exceed 500 characters.
An official "partner" under the grant may be a governmental, private, school district, or other applicable entity that has established a
legal, contractual, or other agreement with the applicant for the purpose of supporting and working together for mutual benefits of the
grant. Please see the COPS Application Guide for more information on official partners that may be required.
...P air a ....IL. ;a::; t ...P our ue ................. ............................... aa.enc........IN airn ..................... ............................... c tir���......
Nancy Coogan Tukwila School District Edit Delete
Sean Walsh Alive and Free YMCA of Greater Seattle Edit Delete
Adam Taylor Global To Local Edit Delete
Title:
First Name: Middle Name: O Last Name:
Suffix:?Sa.[¢.,,aP, e,tn€:r...
Name of Partner Agency (e.g.,Smithville High School):
Type of Partner Agency (e.g., School District):
Street1:
Street2:
City: State: C,ckx,t Cairn; Zip/ Postal Code:
Telephone Number: Fax: Email:
Important! Please click "Add Partner" below to add a partner to the list.
Reminder! If you have modified (edit, update, or delete) the list of partners in any way, please click "Save" to store your changes
before moving to the next section.
Add f'; rf¢nrr .
This section should be used to attach any required or applicable attachments to your grant applications (e.g., Memorandum of
Understanding, etc.)
If awarded, grantees using CHIP funding to hire and /or deploy School Resource Officers into schools will agree that a signed
Memorandum of Understanding (MOU) between the law enforcement agency and the school partner(s) must be submitted to the COPS
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Office before obligating or drawing down funds under this award. An MOU is not required at time of application; however, if the law
enforcement agency already has an MOU in place that is applicable to the partnership, the MOU can be submitted as an attachment in
Section 13 of the grant application. The MOU must contain the following; the purpose of the MOU, clearly defined roles and
responsibilities of the school district and the law enforcement agency; focusing officers' roles on safety, information sharing, supervision
responsibility and chain of command for the SRO and signatures. If awarded, grantee will agree that the MOU must be submitted and
accepted by the COPS Office 90 days from the award start date which is located on the Award Document. The implementation of the
COPS Hiring Grant without submission and acceptance of the required MOU within the 90 day timeframe may result in expenditures not
being reimbursed by the COPS Office and /or award de- obligation. Please refer to the program- specific Application Guide to determine if
an MOU or other application attachments are required. The Guide will also specify if optional attachments are permitted for submission.
Please use appropriately descriptive file names (e.g., Program Narrative, Budget Detail Worksheet and Budget Narrative, Timelines,
Memoranda of Understanding, Resumes) for all attachments. Please do not submit executable file types as application attachments.
These disallowed file types include, but are not limited to, the following extensions:.com, .bat, .exe, .vbs, .cfg, .dat, .db, .dbf, All, .ini,
.log, .ora, .sys, and .zip. The system may reject applications with files that use these extensions.
Current Attachments
Upload attachments using "Browse..." and "Upload... ". File names may only contain: a- z0- 9period(.), underscore(_), hyphen( -)
Characters other than these will be replaced by a hyphen( - ).After clicking the "Upload..." button, please wait for the page to refresh. The
uploaded file will automatically appear in the file list.
l:::orim C0I::' S.... SI' q..... AIplplicatirainAttachimeint .....2......2..V2.2.lpdf
SF -424
Delete
l:::orim SII :::424.....2......1..V2.1.lpdf
SF -424
Delete
.......
Browse .. I`, orr orandwin of lJncior, anciing ,,m Upload
SECTION 1 UT DETAIL WORKSHEETS
Instructions for Completing the Budget Detail Worksheets
The following Budget Detail Worksheets are designed to allow all COPS grant and cooperative agreement applicants to use the same
budget forms to request funding. Allowable and unallowable costs vary widely and depend upon the type of COPS program. The
maximum federal funds that can be requested and the federal /local share breakdown requirements also vary.
Please refer to the program- specific Application Guide to determine the allowable /unallowable costs, the maximum amount of federal
funds that can be requested, and the federal /local share requirements for the COPS program for which your agency is applying(See
http: / /www. cops. usdoj.gov /Default.asp ?Item =46). To assist you, sample Budget Detail Worksheets are included in each Application
Guide
Please complete each section of the Budget Detail Worksheets applicable to the program for which you are applying (See
http: / /www. cops .usdoj.gov /Default.asp ?Item =46 for requirements). If you are not requesting anything under a particular budget category,
please check the appropriate box in that category indicating that no positions or items are requested.
Final calculations will be rounded to the nearest whole dollar. Once the budget for your proposal has been completed, a budget
summary page will reflect the total amounts requested in each category, the total project costs, and the total federal and local shares.
If you need assistance in completing the Budget Detail Worksheets, please call the COPS Office Response Center at 800 -421-
6770.
Instructions: This worksheet will assist your agency in reporting your agency's current entry -level salary and benefits and identifying the
total salary and benefits request per officer position for the length of the grant term. Please list the current entry -level base salary and
fringe benefits rounded to the nearest whole dollar for one full -time sworn officer position within your agency. Do not include employee
contributions. (Please refer to http: / /www. cops .usdoj.gov /Default.asp ?Item =46 for information on the length of the grant term for the
program under which you are applying.)
Special note regarding sworn officer fringe benefits: For agencies that do not include fringe benefits as part of the base salary costs and
typically calculate these separately, the allowable expenditures may be included under Part 1, Section B. Any fringe benefits that are
already included as part of the agency's base salary (Part 1, Section A of the Sworn Officer Budget Worksheet) should not also be
included in the separate fringe listing (Part 1, Section B). Please refer to http: / /www. cops .usdoj.gov /Default.asp ?Item =46 for information
about allowable and unallowable fringe benefits for sworn officer positions requested under the program to which your agency is
applying.
A. SWORN OFFICER POSITIONS
Full -Time Entry -Level Sworn Officer Base Salary Information
Part 1: Instructions: Please Complete the questions below based on your agency's entry -level salary and benefits package for one
locally- funded officer position. As applicable per the program- specific Application Guide, you may also be required to project Year 2 and
Year 3 salaries.
Sworn Officer Position
A. Base Salary Information
Year 1 Salary Year 2 Salary Year 3 Salary
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Enter the first
year entry -level
base salary for
one sworn officer
position.
Please check this box
if base salary
includes vacation
costs.
Please check this box
if the base salary
includes sick leave
costs.
Enter the second
year entry -level
base salary for
one sworn officer
position.
78309 .77
B. Fringe Benefit costs should be calculated for each year of the grant term.
Please check this box
if base salary
includes vacation
costs.
Please check this box
if the base salary
includes sick leave
costs.
Page 21 of 30
Enter the third
year entry -level
base salary for
one sworn officer
position.
r�iir3.C: }ry
Please check this box
if base salary
includes vacation
costs.
Please check this box
if the base salary
includes sick leave
q7 costs.
FRINGE BENEFITS:
Year 1 Fringe
Benefits
Year 2 Fringe
Benefits
Year 3 Fringe
Benefits
Other Solo& One, V
COST a/o OF
BASE SALARY
COST a/o OF
BASE SALARY
COST
BASE
% OF
SALARY
Social security expenses
cannot exceed 6.2 /o Exempt 6.2% ..;Fixed Rate
Medicare expenses
cannot exceed 1.45 /o o Exempt 7 1.45% ,..'Fixed
Rate
Health Insurance (Family Coverage)
1cj;3y„rl, r. "a'7
1; 01 .f ES 6.6a�:u
lJ"'77. %Sf
Jf ».f3
Life Insurance
Vacation Number of Hours Annually:
Sick Leave Number of Hours Annually:
Retirement
Worker's Compensation Exempt
Unemployment Exempt
1
1
1
C)
Insurance
Other I Ic:liday Illay _ `
Other Solo& One, V
Other Solo& One, V
Benefits Sub -Total Per Year (1 Position) 33 °7ila'. ^1'7 11 76842 I`301a'C .b'7
C. Total Salary + Benefits Per Year (1 Position) 1111562 77 1120078.19 1 1129252 68
D. Total Salary and Benefits for Years 1, 2, and 3 (1
X D # of Positions
Position): 71i'7ES °7.1,5
SALARY DETAILS
Part 2 : Sworn Officer Salary Information
1. If your agency's second and /or third -year costs for salaries and /or fringe benefits increase after the first year, check the reasons(s)
why in the space below. If these costs do not increase, please select "Not Applicable ".
',V1 Cost of Living Adjustment (COLA)
Step Raises
Change in Benefit Costs
Not Applicable
Part 3: Federal /Local Share Costs (for Hiring Grants)
As part of the local matching requirement for the 2015 COPS Hiring Program, grantees must assume a progressively larger share of the
cost of the grant with local funds over the three -year grant period. This means that your local match must increase each year, while the
federal share must decrease.
T11'Tr7.lg3 Total Salary and Benefits for year 1, 2, & 3 (all positions):
Total Federal Share:
34.1,37 »l i3'al'7' "31 Total Federal Percentage:
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1,'71'T87.1g3 Total local share required
»' . "1r 37 »,x " »4 °7'(,EI» Total Local Percentage:
Page 22 of 30
Please project in the chart below how your agency plans to assume a progressively larger share of the grant costs during each year of
the program. The chart is only a projection of your plans; while your agency may deviate from these specific projections during the grant
period, it must still ensure that the federal share decreases and the local share increases. For more details on local matching
requirements for this program, please refer to htttlp:flww`nr. cops . •asdol gov /Defaultt. asp ?Iltteim 46.
Please use the Recalculate button below after any changes to the benefit table above before moving forward.
Percent of the "Total Local Share Required" your agency plans to assume in Year 1
Percent of the "Total Local Share Required" your agency plans to assume in Year 2
Percent of the "Total Local Share Required" your agency plans to assume in Year 3
it C) Percent Total
iIES'7'�,EIS.C);3 Federal Share Year 1
Federal Share Year 2
ry 1 7 Federal Share Year 3
Federal Total
43 '7 4r Local Share Year 1
,41 r 1, Local Share Year 2
Local Share Year 3
1,717'87.183 Local Total
172178 7.28 RecaIcuiate
Instructions: Please review the category totals and the total project costs below. If the category totals and project amounts shown are
correct, please continue with the submission of your application. Should you need to make revisions to a budget category, please return
to the Budget Detail Worksheet.
Section
Budget Category
Category Total
A. Sworn Officer Positions
$721787.28
B. Non -Sworn Personnel
$0.00
C. Equipment & Technology
$0.00
D. Supplies
$0.00
E. Travel & Training
$0.00
F. Contracts & Consultants
$0.00
G. Other Costs
$0.00
H. Indirect Costs
$0.00
Total Project Amount:
$721787.28
Total Federal Share Amount:
(Total Project Amount X Federal Share Percentage Allowable)
$250000.00
34.636244%
Total Local Share Amount(If applicable):
(Total Project Amount - Total Federal Share Amount)
$471787.28
65.363756%
If your application is funded, but for a reduced number of officer positions, the percentage of the local share provided above will be
applied to the total project cost of the awarded officers.
Waiver of Local Match
The COPS Office may waive some or all of a grantee's local match requirement based on severe fiscal distress. During the application
review process, your agency's waiver request will be evaluated based on the availability of funding, a demonstration of severe fiscal
distress as reflected through the fiscal health data in Section 7 of this application, and a comparison of your fiscal health data with that of
the overall applicant pool.
Q1: Are you requesting a waiver of the local match based on severe fiscal distress?
NO
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Contact Information for Budget Questions
Please provide contact information of the financial official that the COPS Office may contact with questions related to your budget
submission.
First Name:
f ssdd
Last Name:
R )sasai
Title:
E eir gea nt
Telephone Number:
1206 431.36 7
Fax:
06 2�.4 ...6181
Email Address:
ILimssi@kilkwil
SECTION 1A: ASSURANCES
Several provisions of federal law and policy apply to all grant programs. The Office of Community Oriented Policing Services needs to
secure your assurance that the applicant will comply with these provisions. If you would like further information about any of these
assurances, please contact your state's COPS Grant Program Specialist at 800 - 421 -6770.
By signing this form, the applicant assures that it will comply with all legal and administrative requirements that govern the applicant for
acceptance and use of federal grant funds. In particular, the applicant assures us that:
1. It has been legally and officially authorized by the appropriate governing body (for example, mayor or city council) to apply for this
grant and that the persons signing the application and these assurances on its behalf are authorized to do so and to act on its behalf
with respect to any issues that may arise during processing of this application.
2. It will comply with the provisions of federal law, which limit certain political activities of grantee employees whose principal
employment is in connection with an activity financed in whole or in part with this grant. These restrictions are set forth in 5 U.S.C. §
1501, et seq.
3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, if applicable.
4. It will establish safeguards, if it has not done so already, to prohibit employees from using their positions for a purpose that is, or gives
the appearance of being, motivated by a desire for private gain for themselves or others, particularly those with whom they have family,
business or other ties.
5. It will give the Department of Justice or the Comptroller General access to and the right to examine records and documents related to
the grant.
6. It will comply with all requirements imposed by the Department of Justice as a condition or administrative requirement of the grant,
including but not limited to: the requirements of 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards) as adopted by the Department of Justice in 2 C.F.R. § 2800.101 ; 48 C.F.R. Part 31 (FAR Part 31)
(Contract Cost Principles and Procedures); the applicable provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended; 28 C.F.R. § 38.1; the applicable COPS Application Guide; the applicable COPS Grant Owner's Manuals; and with all other
applicable program requirements, laws, orders, or regulations.
7. It will, to the extent practicable and consistent with applicable law, seek, recruit and hire qualified members of racial and ethnic
minority groups and qualified women in order to further effective law enforcement by increasing their ranks within the sworn positions in
the agency.
8. It will not (and will require any subgrantees, contractors, successors, transferees, and assignees not to), on the grounds of race, color,
religion, national origin, sex, disability, or age, unlawfully exclude any person from participation in, deny the benefits of or employment to
any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal
funds. These civil rights requirements are found in the non - discrimination provisions of Title VI of the Civil Rights Act of 1964, as
amended (42 U.S.C. § 2000d); the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. § 3789d); Section 504
of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794); the Age Discrimination Act of 1975 (42 U.S.C. § 6101, et seq.); Title IX
of the Education Amendments of 1972, as amended (20 U.S.C. § 1681, et seq.); and the corresponding DOJ regulations implementing
those statutes at 28 C.F.R. Part 42 (subparts C, D, E, G, and 1). It will also comply with Executive Order 13279 Equal Treatment for
Faith -Based Organizations and its implementing regulations at 28 C.F.R. Part 38, which requires equal treatment of religious
organizations in the funding process and nondiscrimination of beneficiaries by Faith -Based Organizations on the basis of belief or non -
belief.
A. In the event that any court or administrative agency makes a finding of discrimination on grounds of race, color, religion, national
origin, gender, disability or age against the applicant after a due process hearing, it agrees to forward a copy of the finding to the Office
for Civil Rights, Office of Justice Programs, 810 7th Street, NW, Washington, D.C. 20531.
B. If your organization has received an award for $500,000 or more and has 50 or more employees, then it has to prepare an Equal
Employment Opportunity Plan (EEOP) and submit it to the Office for Civil Rights ( "OCR "), Office of Justice Programs, 810 7th Street,
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N.W., Washington, DC 20531, for review within 60 days of the notification of the award. If your organization received an award between
$25,000 and $500,000 and has 50 or more employees, your organization still has to prepare an EEOP, but it does not have to submit
the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file and make it available for review on request. In
addition, your organization has to complete Section B of the Certification Form and return it to OCR. If your organization received an
award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of the award; or if your
organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your organization is exempt from
the EEOP requirement. However, your organization must complete Section A of the Certification Form and return it to OCR.
9. Pursuant to Department of Justice guidelines (June 18, 2002 Federal Register (Volume 67, Number 117, pages 41455 - 41472)), under
Title VI of the Civil Rights Act of 1964, it will ensure meaningful access to its programs and activities by persons with limited English
proficiency.
10. It will ensure that any facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project
are not listed on the Environmental Protection Agency' (EPA) list of Violating Facilities and that it will notify us if advised by the EPA that
a facility to be used in this grant is under consideration for such listing by the EPA..
11. If the applicant's state has established a review and comment procedure under Executive Order 12372 and has selected this
program for review, it has made this application available for review by the state Single Point of Contact.
12. It will submit all surveys, interview protocols, and other information collections to the COPS Office for submission to the Office of
Management and Budget for clearance under the Paperwork Reduction Act of 1995 if required.
13. It will comply with the Human Subjects Research Risk Protections requirements of 28 C.F.R. Part 46 if any part of the funded project
contains non - exempt research or statistical activities which involve human subjects and also with 28 C.F.R. Part 22, requiring the
safeguarding of individually identifiable information collected from research participants.
14. Pursuant to Executive Order 13043, it will enforce on- the -job seat belt policies and programs for employees when operating agency -
owned, rented or personally -owned vehicles.
15. It will not use COPS funds to supplant (replace) state, local, or Bureau of Indian Affairs funds that otherwise would be made
available for the purposes of this grant, as applicable.
16. If the awarded grant contains a retention requirement, it will retain the increased officer staffing level and /or the increased officer
redeployment level, as applicable, with state or local funds for a minimum of 12 months following expiration of the grant period.
17. It will not use any federal funding directly or indirectly to influence in any manner a Member of Congress, a jurisdiction, or an official
of any government, to favor, adopt, or oppose, by vote or otherwise, any legislation, law ratification, policy or appropriation whether
before or after the introduction of any bill, measure, or resolution proposing such legislation, law, ratification, policy or appropriation as
set forth in the Anti- Lobby Act, 18 U.S.C. § 1913.
18. In the event that a portion of grant reimbursements are seized to pay off delinquent federal debts through the Treasury Offset
Program or other debt collection process, it agrees to increase the non - federal share (or, if the awarded grant does not contain a cost
sharing requirement, contribute a non- federal share) equal to the amount seized in order to fully implement the grant project.
19. None of the funds made available under this award may be distributed to the Association of Community Organizations for Reform
Now (ACORN) or its subsidiaries.
False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines, imprisonment,
disbarment from participating in federal grants or contracts, and /or any other remedy available by law.
I certify that the assurances provided are true and accurate to the best of my knowledge.
Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant.
Signature of Law Enforcement Executive /Agency Executive (For your electronic signature, please type in your name) Mike Villa
Vlilke Viillan
Date:
106/18/2015
Signature of Government Executive /Financial Official (For your electronic signature, please type in your name) Jim Haggerton
Ii�n f faggeHon
Date:
106/18/2015
Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Federal Taxes and Assessments; Drug -Free
Workplace Requirements; and Coordination with Affected Agencies.
Although the Department of Justice has made every effort to simplify the application process, other provisions of federal law require us
to seek your agency's certification regarding certain matters. Applicants should read the regulations cited below and the instructions for
certification included in the regulations to understand the requirements and whether they apply to a particular applicant. Signing this form
complies with certification requirements under 28 C.F.R. Part 69, "New Restrictions on Lobbying," 2 C.F.R. Part 2867, "Nonprocurement
Debarment and Suspension," the applicable appropriations Acts, 28 C.F.R. Part 83, "Government -Wide Requirements for Drug -Free
Workplace (Grants)," and the coordination requirements of the Public Safety Partnership and Community Policing Act of 1994. The
certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice
determines to award the covered grant.
1. Lobbying
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As required by 31 U.S.C. § 1352, implemented at 28 C.F.R. Part 69, for persons entering into a grant or cooperative agreement over
$100,000, and 2 C.F.R. § 200.450 as adopted by the Department of Justice in 2 C.F.R. § 2800.101, the applicant certifies that:
A. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with the making of any federal grant; the entering into of any cooperative agreement;
and the extension, continuation, renewal, amendment or modification of any federal grant or cooperative agreement;
B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a
member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit
Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; and
C. If applicant is a nonprofit organization or an institution of higher education, it will comply with the additional lobbying restrictions set
forth in 2 C.F.R. § 200.450(c) as adopted by the Department of Justice in 2 C.F.R. § 2800.101; and
D. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers
(including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub - recipients shall certify and
disclose accordingly.
2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient)
Pursuant to Executive Order 12549, Debarment and Suspension, as implemented at 2 C.F.R. Part 2867, for prospective participants in
primary covered transactions, as defined at 2 C.F.R. § 2867.20(a), and other requirements, the applicant certifies that it and its
principals:
A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a
state or federal court, or voluntarily excluded from covered transactions by any federal department or agency;
B. Have not within a three -year period preceding this application been convicted of a felony criminal violation under any Federal law, or
been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state or local) or private agreement or transaction; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,
tax evasion or receiving stolen property, making false claims, or obstruction of justice, or commission of any offense indicating a lack of
business integrity or business honesty that seriously and directly affects your present responsibility;
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with
commission of any of the offenses enumerated in paragraph (B) of this certification; and
D. Have not within a three -year period preceding this application had one or more public transactions (federal, state or local) terminated
for cause or default.
3. Mandatory Disclosure
Pursuant to the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. § 200.113
as adopted by the Department of Justice in 2 C.F.R. § 2800.101, the applicant certifies that it:
A. Has not violated any federal criminal law involving fraud, bribery, or gratuity that may potentially affect the federal grant or cooperative
agreement.
B. Shall timely disclose in writing to the federal awarding agency or pass- through entity, as applicable, any violation of federal criminal
law involving fraud, bribery, or gratuity that may potentially affect the federal grant or cooperative agreement.
C. Shall require that the language of this certification be included in the award documents for all subawards (including subgrants and
cooperative agreements) and shall require all subrecipients certify and disclose accordingly.
4. Federal Taxes and Assessments
A. If applicable, an applicant who receives an award in excess of $5,000,000 certifies that, to the best of its knowledge and belief, the
applicant has filed all Federal tax returns required during the three years preceding the certification, has not been convicted of a criminal
offense under the Internal Revenue Code of 1986, and has not, more than 90 days prior to certification, been notified of any unpaid
Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or
offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a
non - frivolous administrative or judicial proceeding.
B. The applicant certifies that it does not have any unpaid Federal tax liability that has been assessed, for which all judicial and
administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement
with the authority responsible for collecting the tax liability.
5. Drug -Free Workplace (Grantees Other Than Individuals)
As required by the Drug -Free Workplace Act of 1988, and implemented at 28 C.F.R. Part 83, for grantees /recipients, as defined at 28
C.F.R. § 83.660 -
A. The applicant certifies that it will, or will continue to, provide a drug -free workplace by:
(i) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled
substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such
prohibition;
(ii) Establishing an on -going drug -free awareness program to inform employees about -
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug -free workplace;
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(c) Any available drug counseling, rehabilitation and employee assistance programs; and
(d) The penalties that may be imposed upon employees for drug -abuse violations occurring in the workplace;
(iii) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required
by paragraph (i);
(iv) Notifying the employee in the statement required by paragraph (i) that, as a condition of employment under the grant, the employee
will -
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than
five calendar days after such conviction;
(v) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (iv)(b) from an employee or
otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to:
COPS Office, 145 N St, NE, Washington, D.C. 20530. Notice shall include the identification number(s) of each affected grant;
(vi) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (iv)(b), with respect to any
employee who is so convicted -
(a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of
the Rehabilitation Act of 1973, as amended; or
(b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such
purposes by a federal, state or local health, law enforcement or other appropriate agency;
(vii) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (i), (ii), (iii), (iv), (v),
and (vi).
B. The applicant further certifies that it will identify all known workplaces under each COPS Office award, keep the identification
documents on file, and make them available for inspection upon request by the Department of Justice officials or their designated
representatives.
6. Coordination
The Public Safety Partnership and Community Policing Act of 1994 requires applicants to certify that there has been appropriate
coordination with all agencies that may be affected by the applicant's grant proposal if approved. Affected agencies may include, among
others, the Office of the United States Attorney, state or local prosecutors, or correctional agencies. The applicant certifies that there has
been appropriate coordination with all affected agencies.
Where the applicant is unable to certify to any of the statements in this Certifications form, he or she shall attach an explanation to
this application regarding the particular statement that cannot be certified. Please check the box if an explanation is attached to this
application. Please note that the applicant is still required to sign the Certifications form to certify to all the other applicable statements.
False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines, imprisonment,
disbarment from participating in federal grants or contracts, and /or any other remedy available by law.
I certify that the assurances provided are true and accurate to the best of my knowledge.
Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant.
Signature of Law Enforcement Executive /Agency Executive (For your electronic signature, please type in your name) Mike Villa
Vlilke Viillan
Date:
36/18/20113
Signature of Government Executive /Financial Official (For your electronic signature, please type in your name) Jim Haggerton
Ii�n f faggeHon
Date:
36/18/20113
SECTION 16: DISCLOSURE OF LOBBYING ACTIVITIES
Instructions for Completion of SF -LLL, Disclosure of Lobbying Activities
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or
receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form
is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the
implementing guidance published by the Office of Management and Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is and /or has been secured to influence the outcome of a
covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a follow -up report caused by a material change to the information
previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by
this reporting entity for this covered Federal action.
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4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District number, if known. Check
the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the
tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts,
subgrants and contract awards under grants.
5. If the organization filing the report in item 4 checks " Subawardee," then enter the full name, address, city, state and zip code of the
prime Federal recipient. Include Congressional District, if known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency
name, if known. For example, Department of Transportation, United States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal
Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments.
8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal
(RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the
application /proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFPD E -90- 001."
9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of
the award /loan commitment for the prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting registrant identified in item 4
to influence the covered Federal action.
(b) Enter the full name(s) of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First
Name, and Middle Initial (MI).
11. The certifying official shall sign and date the form, print his /her name, title and telephone number.
According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it
displays a valid OMB Control Number. The valid OMB control number for this information collection is OMB No. 0348 -0046. Public
reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions
for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348- 0046), Washington, DC 20503.
Disclosure of Lobbying Activities
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352.
Not Applicable
1. Type of Federal Action:
a. contract
b. grant
c. cooperative agreement
d. loan
e. loan guarantee
f. loan insurance
2. Status of Federal Action:
a. bid /offer /application
b. initial award
c. post -award
3. Report Type:
a. initial filing
b. material change
For Material Change Only: If you select b. material change" above, the fallowing three fields are required.
4. Name and Address of Reporting Entity:
c, lv (f `lllh
F100 " <il woriloi Mvd
I�ikwi 1 a, WA
!'8 J 88
a. Prime
b. Subawardee
Subawardee Tier, if known
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Congressional District (number), if known:
5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:
Cl1y , 1 1I <., l
F100 ", Iillwori[o[ Mvd
llk"l1], WA
!'O 1. 88
Congressional District (number), if known
6. Federal Department /Agency:
C)n pairtrrne nt of
7. Federal Program Name /Description:
J tC3CUt':0'wF:'' t
CFDA Number, if applicable:
1r. °('10
8. Federal Action Number, if known:
9. Award Amount, if known:
10. a. Name and Address of Lobbying Registrant (if individual, last name, first name, MI):
"Iunnul "l[ I,og10
E ,,, I ,Hi ;[ N,dI, >II110 11'
dlaar1rigI(ri D.C.
1(.1(: 01,
10 06 "I CIiril,ri I
1'c a 1,i arid, OP
10 b. Individuals Performing Services (including address if different from No.1 Oa) (last name, first name, MI):
r,aqua w, IAldhol to
Ilaarm�l a, H,11 D
Page 28 of 30
11. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying activities
is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or
entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-
annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a
civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Typed Name:
".�67dd 1'"167ssi
Title:
E eir <tea nt
Telephone Number:
2064313667
DATE:
106/18/2015
Federal Use Only:
Authorized for Local Reproduction, Standard Form - LLL
1) Federal Civil Rights and Grant Reviews:
Please be advised that an application may not be funded and, if awarded, a hold may be placed on the award if it is deemed that the
applicant is not in compliance with federal civil rights laws, and /or is not cooperating with an ongoing federal civil rights investigation,
and /or is not cooperating with a Department of Justice grant review or audit.
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2) Certification of Review of 28 C.F.R. Part 23 /Criminal Intelligence Systems:
Please review the COPS Application Guide: Legal Requirements Section for additional information.
Please check one of the following, as applicable to your agency's intended use of this grant:
No, my agency will not use these COPS grant funds (if awarded) to operate an interjurisdictional criminal intelligence system.
:. Yes, my agency will use these COPS grant funds (if awarded) to operate an interjurisdictional criminal intelligence system. By
signing below, we assure that our agency will comply with the requirements of 28 C.F.R. Part 23.
3) Certification of Review and Representation of Compliance with Requirements:
The signatures of the Law Enforcement Executive /Agency Executive, Government Executive /Financial Official, and the Person
Submitting this Application on the Reviews and Certifications represent to the COPS Office that:
a) the signatories have been legally and officially authorized by the appropriate governing body to submit this application and act on
behalf of the grant applicant entity;
b) the applicant will comply with all legal, administrative, and programmatic requirements that govern the applicant for acceptance and
use of federal funds as outlined in the applicable COPS Application Guide; the COPS Grant Owner's Manual, Assurances, Certifications
and all other applicable program regulations, laws, orders, and circulars;
c) the applicant understands that false statements or claims made in connection with COPS programs may result in fines, imprisonment,
debarment from participating in federal grants, cooperative agreements, or contracts, and /or any other remedy available by law to the
federal government;
d) the information provided in this application, including any amendments, shall be treated as material representations of fact upon which
reliance will be placed when the Department of Justice determines to award the covered grant;
e) the applicant understands that as a general rule COPS funding may not be used for the same item or service funded through another
funding source; and
f) the applicant and any required or identified official partner(s) listed in Section 12 are partners in this grant project and mutually agreed
to this partnership prior to this grant application.
The signatures of the Law Enforcement Executive /Agency Executive and the Government Executive /Financial Official on this application
must be the same as those identified in Section 4 of this application. Applications with missing, incomplete, or inaccurate signatories or
responses may not be considered for funding.
Signature of Law Enforcement Executive /Agency Executive (For your electronic signature, please type in your name) Mike Villa
Vlilke Viillan
Date:
36/18/20113
Signature of Government Executive /Financial Official (For your electronic signature, please type in your name) Jim Haggerton
Ii�rr f faggeHorl
Date:
36/18/20113
Signature of Person Submitting This Application (For your electronic signature, please type in your name)
Date:
36/18/20113
4 By clicking this box, the applicant understands that the use of typed names in this grant application and the required grant forms,
including the Assurances and Certifications, constitute electronic signatures and that the electronic signatures are the legal equivalent of
handwritten signatures.
By signing below, I certify that I have read, understand and agree to the following:
a) my agency has been requested by the COPS Office to review, confirm and /or update specific data items that were previously
submitted in our COPS application and our failure to respond to the request may eliminate our application from 2015 funding
consideration;
b) my agency has reviewed, confirmed and /or updated the specific data items identified by the COPS Office, and certify that the
information is true and accurate;
c) I am authorized by the appropriate governing body to act on behalf of the grant applicant entity to make changes to our COPS
application which will be considered for 2015 funding;
d) the information provided in this application, including any amendments, shall be treated as material representations of fact upon which
reliance will be placed when the Department of Justice determines to award the covered grant; and
e) the applicant understands that false statements or claims made in connection with COPS programs may result in fines, imprisonment,
debarment from participating in federal grants, cooperative agreements, or contracts, and /or any other remedy available by law to the
federal government.
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Signature of the Person Completing this Form (For your electronic signature, please type in your name)
f'ssdd A loo ssii
Date Completed
ELECTRONIC SIGNATURE: By clicking this box, I understand that typing in my name on this form constitutes an electronic
signature and that the electronic signature is the legal equivalent of a handwritten signature.
In order for your agency to be considered for COPS Office grant funding, all application updates must be submitted through the COPS
Office website (COPS website) in accordance with COPS Office instructions. For technical assistance with submitting your updates or to
withdraw your agency's application from funding consideration, please call the COPS Office Response Center at 800 - 421 -6770.
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From: Craig ZeUerhoff
Sent: Monday, July 13,20153:]1PK4
To: Ana Beard; Karen Fricke
Cc: Jon Harrison
Subject: RE: Entry level officer costs
Police Officer
PPO
2016
2017
20181
HoHday Bank/Kelly payoui
8,336
3,961
9,633
Total Salaries
87,271
93,816
Medical
21,569
23,294
25,158
Life
84
34
84
Retirement 5. 24
4,254
4,573
4,916
Workers Comp
2,406
2,647
2,911
Unemployment
Clothino Alloviance
250
250
250
Total Benefits
34,773
37,524
�
40�96
Total Compensation $
115,954.98 $
124,794.55
134,311.73
^ Does not include eduomonpay
Craig Zellerhoff � Fiscal Coordinator Payroll & Accounts Payable Ph: 206.433.1836 Fax:
The City of opportunity, the community ofchoice.
126
�tiit �rli
US. I)L:I)AR` NIL:N "I' MJUSTICL
OFFICE OF COMMUNITY ORIENTED POLICING SERVICES COPS
145 N Street, ME,, Wishingtou, DC 20530
Award Document
COPS Hiring Program
CFDA - 16,710—Public Safety Partnership and Community Policing Grants
TI'easuryAccount Symbol (TAS) 15X0406
Grant Number
ORI Numbel-:
OJP Vendor Number:
Applicant Organization's Legal Name:
DUNS Number:
Law Enforeement Executive: Chief of Police Mike Villa
Government Executive: Mayor Jim Haggerton
Award Start Date: 09/01/2015 Award End Date: 08/31/2018
Full-Time Officers Funded: 2
New Hires: 2 Rehires - Scheduled for Lay -Off: 0
Rehires - Previously Laid Off: 0
Award Amount. $250,000.00
FY 2015 COPS Hiring Program (Cl1P) provides funding directly to late enforeentent agencies to hire and /or rehire career law enforcement
officers in an effort to increase their community policing capacity and crime prevention efforts. CHI' grants provide up to 75 percent of the
approved entry -level salaries and fringe benefits of Cult -time officers for a 36 -month grant period, with a minimum 25 percent local cash match
requirement and a maximum federal share of S125,000 per officer position.
The Financial Clearance Memorandum (FCM), included in your award package, is incorporated by reference into this Award Document and shall
become part of this Award Document. By signing this Award Document, the grantee agrees to abide by all FY 2015 COPS Hiring Program
Grant Ternts and Conditions; the approved budget in the FCNI; and if applicable, the Special Award Conditions and /or High Risk Conditions in
the Award Document.
Ronald L. Davis Date: 09/2212015
Director
False statements or claims made in connection with COPS grants may result in fines, imprisonment, debarment from participating in federal grants or
contracts, and /or any remedy available by law to the Federal Government.
ADVANCING PUBLIC SAFETY TI)ROUGH COMMUNITY POLICING
127
128
U. S. Department of Justice
Qlfice of Conrnxarity Or•ienterf .Policing Services
2015 COPS Hiring Program Grant Ternis and Conditions
By signing the Award Document to accept this COPS Hiring Program (CHP) grant, the grantee agrees to abide by the following grant terms and conditions:
1. Grant Owner's Alanual.'fhe grantee agrees to comply with the terms and conditions in the 2015 COPS Hiring Program Grant Owner's Manual; COPS statute (42
U.S.C. §. 3796dd, et seq.); the requirements of 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awar(ts) as adopted by the Department of Justice in 2 C.F.R. § 2800.101; 48 CFR Part 31 (FAR Part 3l) as applicable (governing cost principles and procedures);
representations made in the CHP grant application; and all other applicable program requirements, laws, orders, regulations, or circulars.
2. Assurances and Certifications. The grantee acknowledges its agreement to comply with the Assurances and Certifications forms that were signed as part of its
CLIP application.
3. Allowable Costs. The finding under this project is for the payment of approved full -time entry -level salaries and fringe benefits over three years (for a total of 36
months of funding), up to a maximum federal share of 5125,000 per officer position for career law, enforcement officer positions hired and/or rehired on or after the
official grant award start date. Any salary and fringe benefit costs higher than entry -level that your agency pays a CHP - funded officer must be paid with local fiords.
Your agency is required to use CHP grant funds for the specific hiring categories awarded. Funding tinder this program may be used for the following categories:
a. Hiring new officers, which includes filling existing officer vacancies that are no longer funded in your agency's budget;
b. Rehiring officers laid off by any jurisdiction as a result ofstale, local, or Bureau o£Indian Affairs (BIA) budget reductions; and/or
c. Rehiring officers ",]to were, at the time of grant application, scheduled to be laid off (by yourjurisdiction) on a specific future date as it result ofstate, local, or BIA
budget reductions.
Ifyour agency's local fiscal conditions have changed and your agency needs to change one or more of the funded hiring categories, your agency should request a post -
award grant modification and receive prior approval before spending CIIP finding under the new category.
The Financial Clearance Memorandum (FCM), included in your award package, specifies the amount of CHP funds awarded to your agency. You should carefully
review your FCM, which contains tine final officer salary and fringe benefit categories and amounts for which your agency was approved. Please note that the salary
and fringe benefit costs requested in your CHP application may have been adjusted or removed. Your agency may only be reimbursed for the approved cost categories
that are documented within the FCM, up to the amounts specified in the FCM. Your agency may not use CIIP funds for any costs that are not identified as
allowable in the Financial Clearance Memorandum,
Only actual allowable costs incurred during tine grant award period will be eligible for reimbursement and dravdown. If your agency experiences any cost savings over
the course of the grant (for example, your grant application overestimated tine total entry -level officer salary and fringe benefits package), your agency may not use that
excess finding to extend the length of the grant beyond 36 months. Any funds remaining after your agency has drawn down for the costs of approved salaries and
fringe benefits incurred for each awarded position during the 36 -month fiutding period will be dcobligated during the closeout process, and should not be spent by your
agency.
4. local Match. Grantees are required to contribute a local match of at leest 25 percent towards the total cost of the approved grant project, unless waived in writing
by the COPS Office. The local match must be a cash match from fiords not previously budgeted for law enforcement purposes and oust be paid during the grant award
period. The local match contribution must be trade on an increasing basis during each year of the three -year grant period, with the federal share decreasing
accordingly.
5. Supplementing, Not Supplanting. State, local, or BIA funds budgeted to pay for sworn officer positions irrespective of the receipt ofCflP grant fluids may not be
reallocated to other purposes or refunded as a result of a CI1P grant being awarded. Non- federal funds must remain available for and devoted to that purpose, with CHP
funds supplementing those non- federal funds. Funding awarded cannot be obligated until after the grant award start date. This means that Call' finds cannot be applied
to any agency cost or obligation incurred prior to the award start date. In addition, your agency must take active and timely steps pursuant to its standard procedures to
fully fund law enforcement costs already budgeted as well as fill all focally- funded vacancies resulting from attrition during the life of the grant.
6. Retention. At the time of grant application, your agency committed to retaining all sworn officer positions awarded under the C11P grant with state and/or local
funds for a minimum of 12 months following the conclusion of 36 months of federal funding for each position, over and above the number of locally- funded sworn
officer positions that would have existed in the absence of the grant. Your agency cannot satisfy the retention requirement by using CHP - funded positions to fill
locally- fiutded vacancies resulting fronn attrition.
7. Extensions. Your agency may request an extension of the grant award period to receive additional time to implement your grant program. Such extensions do not
provide additional funding. Grants may be extended a maximum of 36 months beyond the initial award expiration date. Any request for an extension beyond 36
months will be evaluated on a case -by -case basis. Only those grantees that can provide a reasonable justification for delays will be granted no -cost extensions.
Reasonable justifications may include difficulties in filling COPS - funded positions, officer turnover, or other circumstances that interrupt the 36 -month grant funding
period. An extension allows your agency to compensate for such delays by providing additional time to complete the fill 36 months of funding for each position
awarded. Extension requests must be received prior to the end date of the ativmrd,
8. Diodificatiors. During the C11P grant award period, it may become necessary for an agency to modify its CHP grant award due to changes in an agency's fiscal or
law enforcement situation. Modification requests should be submitted to the COPS Office when an agency determines that it will need to shift officer positions
awarded in one hiring category into a different hiring category, reduce the total number of positions awarded, shift funds among benefit categories, and/or reduce the
entry -level salary and fringe benefit amounts. For example, an agency may have been awarded CHP grant funding for ten new, additional full -time sworn officer
positions, bull due to severe fiscal distress/constraints, the agency determines it is unable to sustain all ten positions and into reduce its request to five fill -time
position; or an agency may have been awarded CHP grant funding for two new, additional sworn officer positions, but due to fiscal distress/constraints tine agency
needs to change the hiring category from the new hire category to the rehire category for officers laid off or scheduled for lay -off on a specific future date post -
application. Grant modification under CIIP are evaluated on a case-by-case basis. The COPS Office will only consider a modification request after an agency makes
Page 1 of
129
U. S. Department of Justice
Qlfice of Community Oriented Pollcing Services
2015 COPS Hiring Program Grant Terms anti Conditions
final, approved budget and/or personnel decisions. An agency may implement tine modified grant award following written approval from the COPS Office, Please be
aware that the COPS Office will not approve any modification request that results in an increase of federal fluids.
9. Evaluations, The COPS Office may conduct monitoring or sponsor national evaluations of the COPS Hiring Program. Tire grantee agrees to cooperate with the
monitors and evaluators.
10. ReportslPerformauce Goals. To assist the COPS Office in monitoring and tracking lire performance of your award, your agency will be responsible for
submitting quarterly programmatic progress reports that describe project activities during tine reporting period and quarterly Federal Financial Reports using Standard
Forst 425 (SF -425). Tire progress report is used to track your agency's progress toward implementing community policing strategies and to collect data to gauge the
effectiveness of increasing your agency's community policing capacity through COPS finding.
11. Federal Civil Rights Laws, As a condition of receipt of federal financial assistance, yon acknowledge and agree that you will not (and will require any
subgrantees, contractors, successors, transferees, and assignees not to), on the grounds of race, color, religion, national origin (which includes providing limited - Euglish
proficient persons nueaningfol access to your programs), sex, disability or age, unlawfully exclude any person from participation in, deny the benefits of, or
employment to any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds. These
civil rights requirements are found in the non - discrimination provisions of Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d); the Omnibus
Crime Control and Safe Streets Act of 1968, -m amended (42 U.S.C. § 3789d); Section 504 of the Rehabilitation Act of 1973, as anncnded (29 U.S.C. § 794); the Age
Discrimination Act of 1975 (42 U.S.C. §6101, et seq.); Title IX of tine Education Amendments of 1972, as amended (20 U.S.C. § 1681, et seq.); and the corresponding
DOJ regulations implementing those statutes at 28 C.P.R. Part 42 (subparts C, D, E, G, and 1), You also agree to comply uvitln Executive Order 13279 Equal Treatment
for Faith -Based Organizations and its implementing regulations at 28 C.F.R Part 38, which requires equal treatment of religious organizations in the finding process
and non- discrimination of beneficiaries by Faith -Based Organizations on the basis of belief or non - belief.
12. Equal Employment Opportunity Plan (EEOP). All recipients of funding from the COPS Off ice must comply with the federal regulations pertaining to tine
development and implementation of an Equal Fmploynment Opportunity Plan (28 C.I',R. Part 42 subpart E).
13. Grant Monitoring Activities. Federal law requires that law enforcement agencies receiving federal funding from tine COPS Office must be monitored to ensure
compliance with their grant conditions and other applicable statutory regulations. The COPS Office is also interested in tracking the progress of our programs and the
advancement of community policing. Both aspects of grant implennentation— compliance and programmatic benefits —are part of ire monitoring process coordinated
by the U.S. Department of Justice. Grant monitoring activities conducted by the COPS Office include site visits, office -based grant reviews, alleged noncompliance
reviews, financial and progmi unatic reporting, and audit resolution. As a CHP grantee, you agree to cooperate with and respond to any requests for information
pertaining to your grant.
14. Employment Eligibility. The grantee agrees to complete and keep on file, as appropriate, a Bureau of Citizenship and Immigration Services Employment
Eligibility Verification Form (1 -9). This form is to be used by recipients of federal funds to verify that persons are eligible to work in the United States.
15. Community Policing, Comnmmity policing activities to be initiated or enhanced by your agency and the officers funded by this grant program were identified and
described in your CHP grant application. In Sections VI(A) and (B) your agency developed a community policing plan for the CHP grant with specific reference to a
crime or disorder problem and the following elements of community policing: a) problem solving —your agency's plan to assess and respond to the problern identified;
b) community partnerships and support, including related governmental and community initiatives that complement your agency's proposed vise of CHP funding; and
c) organizational transformation —{tow your agency will use the finds to reorient its mission to community policing or enhance its involvement in and commmitinent to
community policing. Throughout the CLIP grant periodyour agency is required to implement the community policing plan it set forth in the CHP grant application.
TIHe COPS Office defines community policing as a philosophy that promotes organizational strategies, which support flue systematic use ofpartnerships and problem -
solving techniques, to proactively address the immediate conditions that give rise to public safety issues such as crime, social disorder, and fear of crime. CHP grants
through the specific officers funded (or an equal number of redeployed veteran officers) must be used to initiate or enhance conuunity policing activities. All newly
]Hired, additional or rehired officers (or an equal number of redeployed veteran officers) funded under C1IP nnst implement your agency's approved community
Policing plan, which you described in your grant application.
16. Community Policing Self Assessment Tool (CP- SA'f1, 'rile COPS Office will require your agency to complete the Community Policing Self Assessnremt Tool
(CP -SAT) twice within the grant period, at the beginning and again towards the end of your grant period.
17. Contracts with Other durlsdictons, Grantees that provide law enforcement services to another jurisdiction through a contract must ensure that officers fiunded
under this grant do not service the other jurisdiction, but will only be involved in activities or perform sen'ices that exclusively benefit tine grantee's own jurisdiction.
I8. False Statennents. False statements or claims made in connection with COPS grants may result in fines, innprisommient, or debarment from participating in federal
grants or contracts, and/or any other remedy available by Inv.
19. Additional high -Risk Grantee Requirements. The recipient agrees to comply with any additional requirements that may be imposed during tine grant
performance period if the awarding agency determines (flat the recipient is a high -risk grantee (Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards, 2 C.P.R. § 200.207 as adopted by the Department of Justice in 2 C.F.R. § 2800.10)).
20. System for Award Management (SAll) and Universal Identifier Requirements,
The Office of Managennent and Budget requires federal agencies to include the following standard award teen in all grants and cooperative agreements made on or
after October 1, 2010:
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130
U. S. Department of Justice
Once of Coninntnit), Oriented Policing Services
2015 COPS Hiring Program Grant Ternts and Conditions
A. Requiremeat,for Systemfor ,,hrard Management (SAht) Registration
Unless you are exempted from this requirement under 2 C,F.R, Part 25.110, you as the recipient must maintain the currency of your information in the SAM until you
submit the final financial report required under this award or receive the final payment, whichever is later. This requires that you review and npdate the information at
least annually after the initial registration, and more frequently if required by changes in your information or another award term.
B. Requirententfor Data Universal AInniberingS }stem (DUMS) Numbers
If you are authorized to make subawards under this award, you:
1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award terns) may receive a subaward from you unless the entity has
provided its DUNS number to you.
2. May not make a subaward to an entity unless the entity has provided its DUNS number to you.
C. Definitions
For purposes of this award term:
1. System for Au nrd dfonagement (S.,Mq means the federal repository into which an entity must provide information required for the conduct of business as a
recipient. Additional information about registration procedures may be found at the SAM Internet site at ntlt wmalm.
2. Daw Unlrersal A'umberingSystem (DUALS) number means the nine- or thirteen -digit number established and assigned by Dun and Bradstreet, Inc. (D &B) to
uniquely identify business entities. A DUNS number may be obtained from D &B bytelephone (currently 866.705.5711) or the Internet
at http:l /1'cdeoy dub.com/N%,ebfornt.
3. Entity, as it is used in this award tern, means all of the following, as defined at 2 C.F.R. Part 25, subpart C:
a. A governmental organization, which is a stale, local govenunent, or Indian Tribe;
b. A foreign public entity;
c. A domestic or foreign non- profit organization;
d. A domestic or foreign for - profit organization; and
e. A federal agency, but only as a subrecipient under an award or subaward to a non - federal entity.
Eubmvarc%
a.'I'Inis term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you
received this award and that you as the recipient award to an eligible subrecipient.
Is. The tenor does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec.
_.210 of the attachment to OMB Circular A -133, "Audits of States, Local Governments, and Non -Profit Organizations ").
c. A subaward may be provided through any legal agreement, including ann agreement that you consider a contract.
Subrecipient nneans an entity that:
a. Receives it subatvard from you under this award; and
b. Is accountable to you for the trse of the federal finds provided by the subaward.
21. Reporting Subaward and Executive Conlnensation. The Oficc of Managennent and Budget requires federal agencies to include tale following standard award
term in all grants and cooperative agreements made on or after October 1, 2010:
a. Reporting offtrst -tier subuivards.
1.. fpplicabilit},. Unless you are exempt as provided in paragraph d. of this award tern, yon nwst report each action that obligates $25,000 or more in federal funds
that does not include Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvcstnnent Act of 2009, Pub. L. 111 -5) for a subaward to
an entity (see definitions in paragraph e, of this award term).
2. Where and ripen to report.
i. You must report each obligating action described in paragraph a.l. of this award teen to tsrs eay. _
ii. For subavvard information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation vvas
made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.)
3. What to report. You must report the information about each obligating action that the submission instructions posted at t syw Tsrs eov specify.
b. Reporting Total Compensation of Recipient Executives.
1. Applicabilio, and irhat to report. You mast report total compensation for each of your five most highly compensated executives fertile preceding completed fiscal
year, if-
i. the total federal fending authorized to date under this award is $25,000 or nnore;
ii. in the preceding fiscal year, you received —
(A) 80 percent or more of your annual gross revenues from federal procurement contracts (and subcontracts) and federal financial assistance subject to the
Transparency Act, as defined at 2 C.F.R. Part 170.320 (and subawards); and
(B) $25,000,000 or more in annual gross revenues from federal procurement contracts (arid subcontracts) and federal financial assistance subject to the
Transparency Act, as defined at 2 C.F.R. Part 170.320 (and subawards); and
iii. The public does not have access to information about the compensation o£ the executives through periodic reports filed under section I3(a) or 15(d) of the
Securities Exchange Act of 1934 (15 U.S.C. 78nn(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine i f the public has access to
the compensation information, see the U.S. Security and Exchange Commission total compensation filings at svcvw,sce goy /answers /execonnp.htni.)
2. Where and irhen to repot. You must report executive total compensation described in paragraph b.l of this award tern:
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131
U. S. Department OfJUStice
Office of Corti inimity Orienled Policing Services
2015 COPS Hiring Program Graut'Ter►ns ami Conditions
i. As part of your registration profile at u�,tn,�v.sam.eov.
ii. By the end of the month fallowingthe month in which this award is made, and annually thereafter.
c. Reporting of Total Compensation of Stibreciplent Eveeialves,
L Applicabilily and ndrat to report. Unless you are exempt as provided in paragraph d. of this award term, for each first -tier subrecipient under this award, you shall
report the unnues and total compensation of each of tine sttbrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal
year, if-
i, in the subrccipient's preceding fiscal year, the subrecipient received —
(A) 80 percent or more of your amoral gross revenues from federal procurement contracts (and subcon(racts) and federal finmmcial assistance subject to tine
Transparency Act, as defined at 2 CY R, Part 170.320 (and subawards); and
(B) $25,000,000 or more in annual gross revenues from federal proeurement contracts (and subcon(racts) and federal financial assistance subject to the
"Transparency Act, as defined at 2 C.F.R. Part 170.320 (and subawards); and
ii. Tire public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the
Securities Exchange Act of 1934 (15 U,S.C. 78m(a), 78o(d)) or section 6104 of tine Internal Revenue Code of 1986. (To determine if the public has access to
the compensation information, see the U.S. Security and Exchange Commission total compensation filings at w w.sec.eov /answers /execonnp.htrn.)
2. Where and when to report. You must report subrecipient executive total compensation described in paragraph o. I. of this award tern:
i. To the recipient.
ii. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of
October of a given year (i.e., behveen October 1 and 31), you must report any required compensation information of the subrecipient by November 30 of that
year.
d. Exemptions
If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report:
i. S'mbawards, and
ii. The total compensation of tlme five most higlily compensated executives of any subrecipient,
e. Definitions. For purposes of this award term:
1. Entity means all of the foltowing, as defined in C.F.R. Part 25:
i. A governmental organization, which is a state, local government, or Indian Tribe;
ii. A foreign public entity;
iii. A domestic or foreign non -profit organization;
iv. A domestic or foreign for - profit organization;
v. A federal agency, but only as a subrecipient under am award or subaward to a non- federal entity.
2. Executive means officers, managing partners, or any other employees in management positions.
3. Subanrard:
i. This tern means a legal instrument to provide support for the performance of any portion of the substantive projector program for which you received this
award and that you as the recipient award to an eligible subrecipient.
ii. The tern does not include your procurement of property and scrOces needed to carry out the project or program (for further explanation, see Sec. .210 of
the attachment to OMB Circular A -133, "Audits of States, Local Governments, and Non- Profit Organizations").
iii. A submvard may be provided through any legal agreement, including arm agreement that you or a subrecipient considers a contract.
4, Subrecipient means an entity that:
1. Receives a subaward from you (tile recipient) under this award; and
ii. Is accountable to you for the use of the federal fiutds provided by the subaward.
5. Total compensation nmeans the cash and noncash dollar value earned by the executive daring the recipient's or subrecipient's preceding fiscal year and includes
the following (for more information see 17 C.F.R. Part 229,402(c)(2)):
i. Salary and bonus.
ii. Awards ofstock, stock options, and stock appreciation rights. Use the dollar anmount recognized for financial statement reporting purposes with respect to the
fiscal year in accordance vvith lime Statement of Financial Accounting Standards No. 123 (Revised 2003) (PAS 1238), Shared Based Payments.
iii. Earningsforsenkes under non - equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not
discriminate in favor of executives, and are available generally to all salaried employees.
iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans.
Y. Above - market earnings on deferred compensation that is not tau•- qualifrecl.
vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the
employee, perquisites or property) for the executive exceeds $10,000.
22. Debarment and Suspension. "1'lie recipient agrees not to award Federal funds under this program to any party which is debarred or stspended from participation in
Federal assistance programs.
23. Duplicative Funding, The recipient understands and agrees to notify the COPS Office if it receives, from any other source, finding fertile
same item or service also funded under this award.
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132
U. S. Department of Justice
Office of Community Orienled Policing Services
2015 COPS Hiring Program Grant Terms and Conditions
24. WhisdeblowerProtection. The recipient agrees not to discharge, demote, or othenvise discriminate against an employee as reprisal for die employee disclosing
information that he/she reasonably believes is evidence of gross mismanagement of a Federal contract or grant, a gross waste of Federal finds, an abuse ofatithorily
relating to a Federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal contract
(including the competition for or negotiation of a contract) or grant. The recipient also agrees to provide to their employees in writing (in the predominant native
language of the workforce) of the rights and remedies provided in 41 U.S.C. § 4712. Please see Appendix F in the Grant Owner's Manual for a full text of the statute.
25. Mandatory Disclosure. Recipients and subrecipients nest timely disclose in writing to the COPS Office or pass - through entity, as applicable, all federal
crimival law violations involving fraud, bribery, or gratuity that may potentially affect the awarded federal funding. Failure to make required disclosures can result in
any of the remedies, including suspension and debarment, described in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards, 2 C.F.R. § 200.338 as adopted by the Department ot'Justice in 2 CF.R, § 2800.101.
26. Conflict oflnterest. Federal awardees and subawardees nest disclose in writing to [lie COPS Office or pus - through culily, as applicable, any potential conflict of
interest affecting the awarded Federal finding in accordance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards, 2 C.F.R. § 200.112 as adopted by the Department of Justice in 2 C.F.R. § 2800.101.
27. Contract Provisions. All contracts made by the recipients under the Fedemt mvard must contain the provisions required under 2 C.F.R. Part 200, Appendix it to
Part 200 — Contract Provisions for Non - Federal Entity Contracts Under Federal Awards, as adopted by the Department of Aislice in 2 C.F.R. § 2800.101.
Please see Appendix G in the Grant Owner's Manual for a full text ofthe contract provisions.
28. Restrictions on Infernal Confidentiality Aercernenls, No recipient or subrecipient under this award, or entity that receives a contract or subcontract with any
finds under this award, may require mry employee or contractor to sign an internal confidentiality, agreement or statement that prohibits or othenvise restricts the
lawful reporting of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such
information.
Page 5 of 5
133
134
Award Document Supplement
2015 COPS Hiring Program (CHP)
By signing the Award Document to accept this COPS Hiring Program (CHP) grant, the grantee
agrees to abide by the following Special Award Conditions and /or High Risk Conditions:
Special Award Conditions
Advancing Department of ,Justice Priority Crime Problem Awards
Your agency has been selected for a COPS Hiring Program (CHP) grant to address a particular
Department of Justice priority crime problem /focus area, based specifically on your CHP grant
application's community policing strategy to improve your agency's public safety response to the
critical issues of School Based Policing through School Resource Officers (SRO), Gun Violence,
Homeland Security, Building Trust or Homicide Reduction,
Please be advised that, in accepting this grant, your agency is agreeing to this Special Condition to its
CHP grant award that requires your agency's COPS - funded officers (or an equivalent number of
locally -fa ided officers) to initiate or enhance your agency's community policing strategy to address
one of the priority crime problem identified above. By signing the 2015 CHP grant award, your
agency understands and agrees to the following:
• Your agency will implement the one specific community policing strategy identified in
your CHP grant application;
• Your agency will address its specific priority crime problem throughout the entire CHP
grant period;
• Your agency will implement any organizational changes identified in its CHP grant
application in Section 6B, Questions 12 and 13;
• Your agency will cooperate with any grant monitoring by the COPS Office to ensure that
it is initiating or enhancing its community policing efforts to address its priority crime
problem, which may include your agency having to respond to additional or modified
reporting requirements.
Memorandum of Understanding Requirement
(School Based Policing through School Resource Officers Focus Area Only)
By signing the 2015 CHP grant award, grantees using CHP fianding to hire and /or deploy School
Resource Officers into schools understand and agree to the following:
• Your agency must submit a signed Memorandum of Understanding (MOU) between
the law enforcement agency and the school partner(s) to the COPS Office. The MOU
must be submitted to the COPS Office within 90 days of the date shown on the award
congratulatory letter.
• Your agency's MOU must contain the following information:
135
The purpose of the MOU
o Clearly defined roles and responsibilities of the school district and the law
enforcement agency, focusing officers' roles on safety
Information sharing
Supervision responsibility and chain of command for the SRO
o Signatures
Note: Please refer to the MOU Fact Sheet for a detailed explanation of the requirements under each of the
bullets.
o Your agency's implementation of the CHP grant without submission of the required
MOU within the 90 day timeframe may result in expenditures not being reimbursed by
the COPS Office and/or award de- obligation.
136
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO:
Mayor Haggerton
Finance and Safety Committee
FROM:
Chief Mike Villa
BY:
Trina Cook
DATE:
11/5/2015
SUBJECT: Records Management System Purchase
ISSUE
The Police Department needs to update its records management system (RMS), and the
Request for Proposals process as well as our internal process resulted in the recommendation
to purchase the Spillman Technologies, Inc. Sentryx product. This project will require a
significant investment of both financial and staff resources.
BACKGROUND
The RMS being used, Justice by Custom Micro, Inc., has been in place for nearly 20 years. The
overall functionality of the system is basic and limited. Inefficiency restricts our ability to
effectively create mandatory state reports, respond to public disclosure requests, and
investigate criminal networks. Officers turn in hand - written reports which are then entered into
the RMS by Records staff and photocopied for distribution to the major crimes unit and /or
prosecutor — Tukwila is the only valley agency still processing cases in this outdated and
inefficient manner.
Tukwila is also unable to implement an online reporting option for citizens, which is available in
every other valley city. This option allows citizens the option of reporting certain types of
property crimes online, which gives officers more time to focus on preventing crime or
community outreach.
The police department has been talking about updating the RMS for many years. Around 2010,
Chief Dave Haynes started looking at new systems in earnest and realized it would have a
significant financial impact, and then started allocating funds each year in order to offset the
initial purchase price.
Strategic Plan
A goal was published in the 2014 Police Department Strategic Plan to "Implement a New
Records Management System," which supports the goal to "Effectively Manage Our
Resources." A new RMS will also support the strategic plan goals of targeting hot spots and key
offenders, strengthening investigations and timely arrests, improving responsiveness to the
community, and establishing a system for equipment management. The new RMS would also
support the City's strategic plan. Goal Four is "A High - Performing and Effective Organization" —
Section E.2. directs us to "Focus City expenditures on community priorities and maximize
efficiencies in service delivery," and specifically, "Establish policies and process to adopt
technology that improves City services and makes them more efficient."
In the summer of 2014, an internal project manager was assigned, and a project team
established. The team created a needs assessment by surveying all department members, and
the project manager began researching RMS vendors. A variety of options were explored, such
as establishing a regional RMS and partnering with another local jurisdiction for cost savings.
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INFORMATIONAL MEMO
Page 2
Both were rejected. No other local agencies are planning to change their RMS, which would be
required for a regional RMS, and local jurisdictions using Spillman are not using the features
Tukwila has selected.
Vendors were invited to do on -site demonstrations, which were scheduled in March of 2015,
and were scored on 122 objective needs, 15 short answer questions, and five subjective
categories. In April 2015, representatives of the project team conducted site visits to user
agencies, in order to see how local agencies used the systems.
The Technology Council was briefed on this project and is in support of an updated RMS for the
department.
Vendor Selection
A Request for Proposals was published in October of 2015. Spillman Technologies, Inc., based
in Salt Lake City, Utah, was the only vendor to respond, and based on this as well as our
previous research, Spillman was selected as the vendor of choice. Spillman has shown they will
be an excellent partner for our department. They have police, sheriff, dispatch, and jail
customers numbering over 150 in Washington, and a local user group (Spillman Northwest User
Group - SNUG) that advocates for Spillman customers in this region. The relationship between
SNUG and Spillman is unsurpassed by any other user group across the country, and SNUG
also works very closely with the Washington Association of Sheriffs and Police Chiefs
(WASPC). Tukwila will benefit greatly by joining this network of Spillman agencies.
DISCUSSION
Once Spillman was selected, the department needs assessment was analyzed to determine
which suite of modules should be purchased. Spillman also did an on -site visit to Tukwila to see
how the software could benefit the department. These two assessments were combined - the
recommended modules and their primary features will be detailed. The lists here follow Exhibit
B in the Purchase and License Agreement.
System Features
The System Core is a central repository for all system information, and prevents users from
duplicating data entry. Its features include: address verification, link analysis, preformatted
reports, digital file storage in multiple formats, warrant tracking, case management, in- system
instant messaging, and view -only workstations.
Law Records — primary location for all case report information
Imaging — easily creates photo montages
Traffic — tracks collision and citation data to make informed decisions
Pin Mapping — plots data for quick analysis on trends
CompStat Dashboard — presents statistics in an easy -to- analyze format, user - defined
dashboard display for special project tracking by time period and geographic area
Vehicle Impound — maintains detailed records of vehicles impounded to the city yard
Sex Offender Tracking — assigns, schedules, and records address verification duties, tracks
distance of residence from restricted locations
Personnel Management — serves as a central repository for all personnel data including training
records
Equipment Maintenance — tracks location and condition of department- issued equipment and
vehicles, provides simple inventory for issued items
Inventory Management — manages inventory of non - issued items, prevents unexpected
shortages
138 W 12015 Info Memos\PDRecord System, docx
INFORMATIONAL MEMO
Page 3
Mobile modules meet goals of the department strategic plan by giving officers full access to the
RMS while working in the field. Officers will use driver's license scanners to automatically
populate name and date of birth information in the system. Querying the state and national
systems will also allow officers to import name returns to their case reports. The field reporting
option is optimized for mobile use, making the case report entry process more convenient when
officers are not in the station.
Several interfaces are written for use in the RMS. Because of Spillman's extensive customer
base in Washington, every interface has already been written, tested, and is in use with other
agencies in Washington. Tukwila will not be beta - testing any interface, which is an enormous
benefit. Interfaces of note include:
Spillman Touch — allows for RMS access from smart phones or tablets, as well as attaching
photos to case reports via smart phone /tablet
Spillman InSight — enhances regional information sharing; Tukwila would be a regional leader
for InSight and also share data with other InSight agencies around the state
Spillman Analytics— visualizes crime patterns, identifies trends, supports proactive policing
efforts, maps hot spots, and creates scheduled reports for regular dissemination
CrimeMonitor Interface — share map -based case report information with the public; Seattle
Police Department also shares with this system so Tukwila cases and Seattle cases are on the
same map
Data Conversion
In order to maintain historical files, data from the current RMS and the training database will be
converted into Spillman. The Records division is auditing case reports in order to ensure the
transferred data has high integrity. Converting the training database meets the strategic plan
goal of integrated systems, and will also allow all employees to see their own training record, as
well as allow for better response to subpoenas for training records.
Licensing
Spillman offers site licensing, which means we pay for the system and it will accommodate as
many users and devices (desktop, laptop, tablet, and /or smartphone) as we need. Site licensing
ensures stable pricing, means we never limit access to a maximum number of users, and
eliminates a need to purchase additional licenses if staffing levels change.
Professional Services
The project management and training services offered by Spillman are top- notch. Tukwila will
be assigned a dedicated Project Management Professional certified project manager to see the
12 -16 month implementation through. Spillman staff will be onsite for many weeks throughout
the process, including 13 weeks of hands -on end -user training prior to go -live. Spillman staff will
also be on -site when the department goes live to help with the transition and any needed
troubleshooting.
Support Fees
Annual support fees are included for the first year, and include all software upgrades and
enhancements for the life of the contract. Standard business hours phone support is also
included, and outside of business hours calls are charged on a per hour basis. All customer
support is handled from Spillman corporate headquarters, located in Utah. In 2014, 54% of
support calls were resolved in one phone call. Also available and included in the cost is
Spillman's online classroom education website, which contains a training and tutorial video
library, quizzes, documentation, and discussion forums, as well as a training database.
WA2015 Info MemosTDRecordSystem.docx
139
INFORMATIONAL MEMO
Page 4
Prepaid Services
Attendance at Spillman's annual user conference is included in prepaid services. This fee will
cover two employee registration fees (subject to increase) each year, and unused fees are
rolled over in Tukwila's account with Spillman. Spillman requires a certified Spillman Application
Administrator at each agency, and certification classes are offered at the conference. Spillman
also offers certification in its Records system, which would benefit power users in Tukwila's
Records division.
FINANCIAL IMPACT
A project with such a wide reach also has a significant financial impact. The project requires not
only the software purchase from Spillman, but also additional hardware infrastructure and
overtime costs for training.
Cost Savings Options
Several options for cost savings were considered. As mentioned previously, partnering with a
neighboring agency was not an option. While there are several valley agencies using Spillman,
none are using the system as fully as Tukwila intends. Savings were found by using the
handheld driver's license scanners from a preexisting vendor rather than through Spillman. To
effectively track vehicle assignments, the department will use the equipment maintenance
module instead of purchasing the fleet maintenance module — fleet maintenance offers features
more suited toward the way the City Shops manages the fleet rather than how the police
department needs to track them.
The package and structure listed in Exhibit B will ensure a robust, but fiscally smart, system.
Payment Schedule
Payment milestones with Spillman allow for payments to occur over three budget years. In
2015, upon contract signing, 20% of the purchase price is due. Throughout 2016, the
infrastructure hardware and 50% of the purchase price will be paid. In 2017, the final 30% of the
purchase price is due, and the driver's license scanner hardware will be purchased.
Additional Staff
Implementing a new RMS, especially one with such an increase in technological capacity, will
require additional technology support. This purchase includes a 0.5 FTE staff position to offer
additional support through the implementation and go -live process, as well as for regular on-
going system maintenance after go -live. This position would be hired in 2016 and continue in
the budget until 2018, at which point it would be assessed for any needed changes.
Fundinq_Unexpected Increases
In order to safeguard against needing funds beyond those currently quoted, a 10% contingency
increase was added across the board. While Spillman has an unsurpassed success rate of
never failing an implementation, and always meeting not only the go -live timeline but also the
budget as set, this increase in budgeted funds will allow for unexpected price increases for
internal infrastructure needs or future hardware replacements. For example, the FBI Criminal
Justice Information Services (CJIS) requirement to have advanced authentication to access
criminal justice information when using remote systems required the purchase of advanced
authentication tokens. These tokens are on a three -year replacement schedule and unused
funds in this contingency amount could be allocated for the eventual replacement.
One -Time and Ongoinq Costs
For the contract - signing year through one year past go -live, one -time versus ongoing costs are
detailed. Also included is $9,350 starting in 2018 for yearly refresher training. Spillman staff
would come on -site and offer specific training for the department, in areas identified, such as
140 WA2015 Info Memos\PDRecord System, docx
INFORMATIONAL MEMO
Page 5
field training officer refresher training (to ensure new officers are being trained correctly),
records - specific training like public disclosure request training, or update training (focusing on
changes from upgrades and enhancements).
A total of $350,000 has been allocated already and the remainder cost through 2017 is being
requested through the budget process.
RECOMMENDATION
The Council is being asked to approve the contract and consider this item at the November 23,
2015 Committee of the Whole meeting and subsequent December 7, 2015 Regular Meeting.
ATTACHMENTS
Spillman Technologies, Inc. Purchase and License Agreement
Spillman Technologies, Inc. Company and Product Fact Sheet
October 20, 2015 Finance and Safety Meeting Minutes
WA2015 Info Memos\PDRecord System. docx
141
2015
2016
2017
2018
Total
One -Time
$ 136,841.54
$ 405,542.06
$ 245,924.45
$ -
$ 788,308.00
Ongoing
$ -
$ 74,800.00
$ 74,800.00
$ 132,558.00
$ 282,158.00
Total
$ 136,841.54
$ 480,342.06
$ 320,724.45
$ 132,558.00
$ 1,070,466.00
A total of $350,000 has been allocated already and the remainder cost through 2017 is being
requested through the budget process.
RECOMMENDATION
The Council is being asked to approve the contract and consider this item at the November 23,
2015 Committee of the Whole meeting and subsequent December 7, 2015 Regular Meeting.
ATTACHMENTS
Spillman Technologies, Inc. Purchase and License Agreement
Spillman Technologies, Inc. Company and Product Fact Sheet
October 20, 2015 Finance and Safety Meeting Minutes
WA2015 Info Memos\PDRecord System. docx
141
142
Tukwila Police
Department
Purchase and License Agreement
The contents of this document are confidential and propriety to
Spillman Technologies, Inc. Copying or distributing this material is
strictly prohibited.
143
Spillman°
Purchase and License Agreement
Purchase and License Agreement ........................ ..............................1
Section1:
Definitions ................................................ ...............................
1
Section
2: Purchases of Professional Services and Third Party Products............
2
Section3:
License ..................................................... ...............................
2
Section
4: Scope of Rights ......................................... ...............................
3
Section
5: Fees and Payments .................................... ...............................
3
Section6:
Support .................................................... ...............................
4
Section
7: Customer Responsibilities ............................ ...............................
4
Section
8: Proprietary Protection and Restrictions .......... ...............................
4
Section
9: Confidential Information ............................. ...............................
5
Section
10: Utilities; Restrictions on Usage ................... ...............................
5
Section
11: Limited Warranty and Limitation of Liability; Indemnification .........
6
Section
12: Term of Agreement; Termination ................ ...............................
8
Section
13: Miscellaneous .......................................... ...............................
8
Exhibit A Maintenance and Support Agreement .. .............................12
Section
1: Definitions ................................................. .............................12
Section
2: Eligibility For Support .................................. .............................13
Section
3: Scope of Services ........................................ .............................13
Section
4: Services Not Covered by this Support Agreement .........................14
Section
5: Obligations of Customer ............................... .............................15
Section
6: Spillman Application Administrator Requirements .........................15
Section
7: Fees and Charges ....................................... .............................16
Section
8: Termination ............................................... .............................17
Section9:
General ..................................................... .............................17
Appendix
1 Authorized Agency Technical Representative(s) Contact Information19
Exhibit B Purchased Products and Services ......... .............................20
Exhibit C Existing Interfaces — Technical Product Documents ..........
24
Exhibit D
Data Conversion — Scope of Work ........ .............................49
Exhibit E
BAIR Analytics — Data Usage Agreement ..........................54
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Purchase and License Agreement
This Purchase and License Agreement (the "Agreement ") is made and entered into effective as of the date
this Agreement is signed by both parties below (the "Effective Date "), and is by and between:
Spillman Technologies, Inc. ( "Spillman ")
4625 Lake Park Blvd.
Salt Lake City, UT 84120
and
City of Tukwila ( "Customer ")
6200 Southcenter Blvd
Tukwila, WA 98188
Customer desires to purchase from Spillman licenses for certain Spillman software, professional services,
maintenance services, and third party hardware, software and services, as set forth in Exhibit B
(Purchased Products and Services), and Spillman desires to sell such licenses, services and products to
Customer, pursuant to the terms and conditions of this Agreement.
In consideration of the mutual agreements set forth herein, ' the sufficiency of which is hereby
acknowledged, the parties agree as follows:
Section 1: Definitions
1.1 "Confidential Information" means any non -public information provided by either party to
the other in connection with this Agreement, including the Software, Spillman s pricing, future
product plans, trade secrets, know -how; a„ party's non - public business and financial information;
Customer lists; and any written materials marked as confidential and any other information,
including visual or oral information, which reasonably should be understood to be confidential.
Confidential Information does not include information that a party can prove: (a) is now or later
becomes generally available to the public without fault of the party who received such information;
(b) was rightfully in the receiving party's possession prior to its disclosure by the disclosing party;
(c) is independently developed by the receiving party without the use of any Confidential
Information of the disclosing party; or (d) is obtained by the receiving party without obligation of
confidentiality from a third party who has the right to disclose it. Additionally, the receiving party
may disclose Confidential Information to the extent required by a judicial or legislative order or
proceeding, or by any applicable federal or state open records act or freedom of information act
requirements provided that it gives the disclosing party prompt prior notice of the intended
disclosure and an opportunity to respond or object to the disclosure, if permissible.
1.2 "Documentation" means all written or electronic user documentation for the Software
provided by Spillman to Customer.
1.3 "Software" means the package of Spillman computer program(s), interfaces and /or data, in
machine - readable form only, as well as related materials, including Documentation, identified in
Exhibit B (Purchased Products and Services) and Exhibit C (Existing Interfaces - Technical Product
Documents) or subsequently licensed by Customer pursuant to the terms of this Agreement.
Software also includes all Utilities, modifications, new Releases and Enhancements (as defined in
Exhibit A (Maintenance and Support Agreement)). Software specifically excludes Third Party
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145
Software not developed by Spillman, but that might be used in conjunction with the Spillman
software, such as word processors, spreadsheets, terminal emulators, etc.
1.4 "Spillman Application Administrator" means an agent of Customer appointed by
Customer, who has been certified on the Software by Spillman, pursuant to the procedures set forth
in Section 6 of Exhibit A (Maintenance and Support Agreement), and is able to communicate
effectively with Spillman support personnel in the description and resolution of problems
associated with the Software.
1.5 "Utilities" means the software utilities and tools provided by Spillman as part of the Software,
including Spillman s XML Query, ODBC interface and implementation code, ctperl, dbdump, and
dbload, as well as any other software utilities provided by Spillman, in connection with the
Software.
Section 2: Purchases of Professional Services and Third Pa
2.1 Professional Services. Customer agrees to purchase the
in Exhibit B (Purchased Products and Services).
2.2 Third Party Products. Customer agrees to purch
identified in Exhibit B (Purchased Products and Ser,
respect to such third party products, but agrees to
provided by the manufacturers of such products, to the
Section 3: License
services listed
cn Spillman the third party products
Spillman makes no warranties with
trough to Customer any warranties
permitted.
3.1 Grant Of License. In consideration of the payment of the license fees set forth in Exhibit B
(Purchased Products and Services), Spillman grants Customer a nonexclusive, non - transferable
license to use the Software, subject to the terms of this Agreement (including the restrictions with
respect to Utilities set forth in Section 10).
3.2 Ownership. Spillman's Software and all related documentation and materials provided by
Spillman are licensed (not sold) to Customer. Spillman retains sole and exclusive ownership of all
rights, title, and interest in and to the Software, all related materials, and all modifications and
enhancements thereof (including ownership of all trade secrets, copyrights and other intellectual
property rights pertaining thereto), subject only to the licenses expressly granted to Customer
herein by Spillman, regardless of whether Customer, its employees, or contractors may have
contributed to the conception or development of any part of the Software, including enhancements
or customized Software. The Software may also include third party software separately licensed to
Spillman from third party licensors. Such third party software is sublicensed to Customer and
protected pursuant to the terms of this Agreement, and may be used only in conjunction with
Spillman s Software. This Agreement does not provide Customer with title or ownership of the
Software or any component thereof, but only a limited license. Spillman and its licensors
specifically reserve all rights not expressly granted to Customer in this Agreement. Customer must
keep the Software free and clear of all claims, liens, and encumbrances.
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146
Section 4: Scope of Rights
4.1 Location of Software. Customer may install and use the Software only in Customer's own
facilities, including any authorized mobile sites. Customer shall give Spillman two (2) weeks prior
written notice of any change in the location of Customer's primary facility where the server -based
Software is installed; provided that if an immediate change in location is required due to an
emergency or disaster recovery, Customer will notify Spillman as soon as is reasonably practical.
4.2 Customer Use Only. Customer may use and execute the Software only for purposes of serving
the internal needs of Customer's business, except as specifically set forth in this Agreement.
4.3 Copies. Customer may make one copy of the Software in machine - readable, object code form, for
backup and archival purposes only, provided that Spillman s copyright notice is included. Such
backup copies shall not be used for productive use, except to the extent required if the primary
Software installation is not functioning. Customer may reproduce (photocopy or electronic copy)
Software Documentation according to Customer's needs for the authorized use of the Software.
Customer may not distribute any of the Documentation for use outside of Customer's primary
place of business, except as required by law.
4.4 Shared Agency Arrangements. If C,
desire to enter into an arrangement whereby
Shared Agency to access the Software throe
execute a Shared Agency Agreement for suc
additional Exhibit. Spillman will bill Cusi
Customer agrees to be responsible for timely
Shared Agency to comply with the terms
cooperate as reasonably requested by Spillm
Agency.
Section 5: Fees
er and another agency (the "Shared Agency")
,mer will act as a "Host Agency" and permit the
xstomer, the Shared Agency and Spillman will
ingement and attach it to this Agreement as an
directly for the applicable license fees, and
ent of such invoices. Customer shall require the
its Agreement and shall notify Spillman and
the event of any non - compliance by the Shared
5.1 Fees. The license fee for the Software and the price for all services and third party products
purchased by Customer from Spillman are specified in Exhibit B (Purchased Products and
Services). All invoices are payable within thirty (30) days of the date of the invoice. Customer must
pay such fees directly, to Spillman according to the agreed payment terms set forth in Exhibit B
(Purchased Products and Services).
5.2 Taxes. Customer is solely responsible for any and all taxes resulting from this Agreement and its
purchase of the products and services described herein (excluding taxes on Spillman s net income).
It shall be the responsibility of Spillman to collect and remit applicable taxes. If Customer is a tax -
exempt organization, Customer will provide Spillman with documentation required by the taxing
authority to support such exemption.
5.3 Late Payments. If Customer fails to pay any amounts owed when due, Spillman may assess
interest at one -and- one -half percent (1.5 %) per month on all overdue amounts, or the highest rate
permitted by law, whichever is less. Customer shall also be liable for all costs of collection.
147
Section 6: Support
6.1 Spillman will provide maintenance and support services to Customer with respect to the Software,
pursuant to the terms of the Support Agreement attached as Exhibit A (Maintenance and Support
Agreement) hereto.
Section 7: Customer Responsibilities
7.1 Spillman Application Administrator. Customer is responsible for designating a Spillman
Application Administrator who is qualified to operate the Software on Customer's own equipment,
has been certified as set forth in Exhibit A (Maintenance and Support Agreement), and is familiar
with the information, calculations, and reports that serve as input and output of the Software.
7.2 Spillman Support Contact. Agency personnel who are authorized to ''contact Spillman
support are listed in Appendix 1, as referenced in Section 6 of Exhibit A (Maintenance and Support
Agreement). Spillman reserves the right to refuse assistance or to charge additional fees if the
agency representative seeks assistance with respect to such basic background information or any
other matters not directly relating to the operation of the Software.
7.3 Additional Components. Other components (hardware and /or software) may be required for
the use of the Software. Spillman assumes no responsibility under this Agreement for obtaining
and /or supporting such components except as expressly agreed in writing.
7.4 Proper Environment. Customer is responsible for ensuring a proper environment and proper
utilities for the computer system on which the Software will operate, including housing and
operating the server equipment in an environment and according to the specifications for the
equipment as specified by its manufacturer.
7.5 Data Conversion Services. Spillman assumes no responsibility under this Agreement for
converting Customer's data files for use with the Software, except as listed in Exhibit B (Purchased
Products and Services) and detailed in a data conversion scope of work.
7.6 Improper Use. Customer shall use reasonable efforts to prevent its employees and independent
contractors from making unauthorized copies of the Software or improperly using the Software. If
Customer discovers any such problems, it will promptly notify Spillman and take commercially
reasonable actions to resolve the problem as soon as reasonably possible.
Section 8: Proprietary Protection and Restrictions
8.1 Third Party Access and Queries. Customer may not allow any other agency, entity, or
individual to use or have access to the Software in any manner other than inquire -only unless
expressly authorized by Spillman. Except as specifically authorized by Spillman, queries may be
conducted solely for Customer's internal business purposes, and Customer may not query the
Software, or permit any third party to query the Software, for a third party's business purposes.
8.2 Restrictions. Customer may not use, copy, modify, rent, share, or distribute the Software
(electronically or otherwise), or any copy, adaptation, transcription, or merged portion thereof,
4
.;
except as expressly authorized in writing by Spillman. Customer may not translate, modify, reverse
assemble, reverse compile, or otherwise reverse engineer the Software.
8.3 Competitive Use. Customer may not utilize or permit a third party to access or utilize any part
of the Software (including the Utilities) in any manner that competes, directly or indirectly, with
any product or service provided by Spillman. This includes, without limitation, using the Software
(or its Utilities) to develop any software, interfaces, or other products that compete with Spillman s
products or services, or using interfaces or other products connecting to the database of the
Software in connection with a third party's competing product.
8.4 NO Service Bureau, Etc. No service bureau work, multiple -user license, or time - sharing
arrangement is permitted, except as expressly authorized in writing by Spillman. Customer may
not install the Software in any other computer system or use it at any other location without
Spillman s express authorization obtained in advance (which will not be unreasonably withheld).
8.5 Inspection. Customer hereby authorizes Spillman to enter Customer's premises in order to
inspect the Software in any reasonable manner during regular business hours, with or without
prior notice, to verify Customer's compliance with the terms of this Agreement.
Section 9: Confidential Information
9.1 Confidentiality Terms. Each party shall keep confidential all Confidential Information
provided to it by the other party, and shall not use such Confidential Information for any purpose
other than the proper purposes of this Agreement or as required by law. A party may disclose
Confidential Information only to its employees and contractors who need to know such
information, and who are bound to keep such information confidential. Each party shall give the
other party's Confidential Information at least the same level of protection as it gives its own
confidential information of similar nature, but not less than a reasonable level of protection.
9.2 Restrictions on Disclosure. Customer must not disclose the Software, its Documentation, or
any other Spillman documentation, (i) to any competitor of Spillman, or (ii) to any other third party
unless it has a need to know such information for the proper purposes of this Agreement or unless
required by law.
Section 10: Utilities; Restrictions on Usage
10.1 Utilities. Spillman provides certain software Utilities as part of the Software. Spillman may add,
modify, or remove Utilities from the Software during the term of this Agreement. The Utilities
contain material that is proprietary to Spillman and /or its licensors, and may be used only as
permitted by this Agreement.
10.2 Use Of Utilities. Customer is permitted to use the Utilities for read -only operations in
connection with the authorized use of the Software, but may not allow third parties to use the
Utilities unless an authorized official of Spillman consents in writing. With the exception of
ODBC, customer is NOT permitted to utilize the Utilities or any other software tools to write to
Spillman s database in any manner, due to the potential for data corruption and system slowdown
.:
or damage. Due to the potential for data corruption and system slowdown or damage, Customer
agrees that it does so solely at its own risk.
10.3 Disclaimer. Spillman is NOT responsible for any breach of warranty, damages to the Software
or its database, data corruption, support issues, security issues or performance issues arising out
of Customer's or a third party's use of the Utilities (even if permitted by Spillman) or use of any
other software not specifically licensed in this Agreement (including any third party querying or
writing to the database).
Section 11: Limited Warranty and Limitation of Liability; Indemnification
11.1 Functionality. Spillman warrants for a period of 12 months (the "Warranty Period "), and for
Customer's benefit alone, that the Software conforms in all material respects to the specifications
for the current version of the Software provided by Spillman. The Warranty Period will begin on
the date of Customer's cutover to live operation of the Software (Go- live). This warranty is
expressly conditioned on Customer's observance of the operation, security, and data- control
procedures set forth in the Documentation included with the Software.
11.2 Limitations. Spillman is not responsible for obsolescence of the Software that may result from
changes in Customer's requirements. The warranty in Section 11.1 shall apply only to the most
current version of the Software issued by Spillman from time to time. Customer must notify
Spillman of any warranty issues or breaches within the Warranty Period; after the end of the
Warranty Period, Software errors and defects will be handled under Exhibit A (Maintenance and
Support Agreement). Issuance of updates does not result in a renewal or extension of the
Warranty Period. Spillman assumes no responsibility for the use of superseded, outdated, or
uncorrected versions of the Software. Such warranty also excludes non - performance issues that
result from third party hardware or software malfunction or defect; modification of the Software
by any person other than Spillman, or defects or problems that are outside the reasonable control
of Spillman. Customer will reimburse Spillman for its reasonable time and expenses for any
services provided at Customer's request to remedy excluded non - performance issues.
Additionally, Spillman is not responsible for any problems or errors with the Software or
Customer's system resulting from use of the ctperl or dbload Utilities in any manner other than
read -only. Customer expressly acknowledges that any use of the "write" or "update" features of
these Utilities may damage Customer's database or cause other problems with its system.
11.3 Remedies. As Customer's exclusive remedy for any material defect in the Software for which
Spillman is responsible, Spillman shall use reasonable efforts to correct or cure any reproducible
defect by issuing corrected instructions, a fix or a workaround. In the event Spillman does not
correct or cure such nonconformity or defect after Spillman has had a reasonable opportunity to
do so, Spillman's liability shall be limited to the amount paid as the license fee for the defective or
non - conforming module of the Software. Spillman shall not be obligated to correct, cure, or
otherwise remedy any nonconformity or defect in the Software if Customer has made any changes
whatsoever to the Software, if the Software has been misused or damaged in any respect, or if
Customer has not reported to Spillman the existence and nature of such nonconformity or defect
promptly upon discovery thereof.
11.4 Limitation of Warranties. EXCEPT AS EXPRESSLY SET FORTH IN THIS AGREEMENT,
SPILLMAN AND ITS LICENSORS DISCLAIM ANY AND ALL PROMISES,
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150
REPRESENTATIONS, AND WARRANTIES WITH RESPECT TO THE SOFTWARE, INCLUDING
ITS CONDITION, ITS CONFORMITY TO ANY REPRESENTATION OR DESCRIPTION, THE
EXISTENCE OF ANY LATENT OR PATENT DEFECTS, TITLE, NON - INFRINGEMENT, AND
ITS MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE OR USE.
11.5 Limitation of Liability. THE CUMULATIVE LIABILITY OF SPILLMAN AND ITS
LICENSORS TO CUSTOMER FOR ALL CLAIMS RELATING TO THE SOFTWARE AND THIS
AGREEMENT, INCLUDING ANY CAUSE OF ACTION SOUNDING IN CONTRACT, TORT, OR
STRICT LIABILITY, SHALL NOT EXCEED THE TOTAL AMOUNT OF ALL LICENSE FEES
PAID TO SPILLMAN HEREUNDER. This limitation of liability is intended to apply without
regard to whether other provisions of this Agreement have been breached or have proven
ineffective. Spillman shall have no liability for the loss of data or documentation, it being
understood that Customer is responsible for reasonable backup precautions.
11.6 Limitation of Damages. IN NO EVENT SHALL SPILLMAN AND ITS LICENSORS BE
LIABLE FOR ANY LOSS OF PROFITS; ANY INCIDENTAL, SPECIAL, PUNITIVE, OR
CONSEQUENTIAL DAMAGES; OR ANY CLAIMS OR DEMANDS BROUGHT AGAINST
CUSTOMER BY THIRD PARTIES, EVEN IF SPILLMAN OR ITS LICENSORS HAVE BEEN
ADVISED OF THE POSSIBILITY OF SUCH CLAIMS OR DEMANDS. This limitation upon
damages and claims is intended to apply without regard to whether other provisions of this
Agreement have been breached or have proven ineffective.
11.7 Indemnification. Spillman agrees to defend Customer against any and all third party claims,
demands, lawsuits or legal actions arising out of any actual or alleged infringement of any
trademark, copyright, trade secret, or U.S. patent by the Software, and Spillman will pay any
damages, costs and expenses (including reasonable attorneys' fees) finally awarded in such action
or paid to settle the action. Spillman will not be required to indemnify Customer unless (i)
Customer promptly notifies Spillman of any such claim; (ii) Customer gives Spillman sole control
of the defense and all settlement negotiations, and the authority to represent Customer in
defending the claim; and (iii) Customer provides Spillman with any information and assistance
that Spillman reasonably requests in defending against the claim. Customer may, at its option and
expense, be represented by separate counsel in any such action. If a court or other legal authority
finds that any part of the Software infringes on a third party's intellectual property rights, or if
Spillman believes that it infringes, Spillman will use reasonable efforts to obtain a license under
the rights that have been infringed, to modify the Software so it is no longer infringing, or to
provide to Customer substitute software that is non - infringing; provided that if in Spillman s
judgment such options are not commercially reasonable, Spillman may terminate the license for
the Software or the infringing portion thereof upon written notice to Customer. Spillman will have
no liability for infringement arising out of modification of the Software by any party other than
Spillman, use of an outdated version of the Software, or the combination or use of the Software
with any other software, hardware, equipment, product, or process not furnished by Spillman, if
use of the Software alone and in its current, unmodified form would not have been an
infringement. Spillman is not liable for any infringement claims based upon third party software
or hardware. This Section 11.7 states Spillman s entire obligation with respect to any claim for
infringement or misappropriation of any third party intellectual property rights.
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151
Section 12: Term of Agreement; Termination
12.1 Term of Agreement. Customer's license of the Software shall become effective upon the
execution of this Agreement and shall continue perpetually unless otherwise terminated as
provided herein.
12.2 Support Required. Customer is required to continue purchasing support and maintenance
services from Spillman throughout the term of this Agreement, as a condition to the license of the
Software under this Agreement. This Agreement shall automatically terminate if Customer ceases
paying the required fees for maintenance and support of the Software.
12.3 Termination without Cause. Customer may terminate this Agreement at any time upon
ninety (90) days' prior written notice to Spillman, without cause, subject to any outstanding
obligations and financial commitments of Customer under this Agreement (e.g., Customer's
obligation to pay license fees is not rescinded by such termination).
12.4 Termination for Cause. Either party may i
any other available remedies, if the other party
including the Support and Maintenance Agreem
XX) - and does not correct such breach within
breach from the other party. Repudiation or
constitutes a material breach of this Agreement.
may seek any other remedies that may be availab
minate this Agreement, in addition to seeking
•eaches any material term of this Agreement -
t,(Exhibit A) or the Statement of Work (Exhibit
drty (30) days following written notice of the
ilure to accept the Software without cause
t addition to or in lieu of termination, a party
at law or in equity.
12.5 Effect of Termination. Upon termination of this Agreement, all rights granted to Customer
will terminate and revert to Spillman and /or its licensors. Promptly upon termination of this
Agreement for any reason or upon discontinuance or abandonment of Customer's possession or
use of the Software, Customer must return or destroy, as requested by Spillman, all copies of the
Software in Customer's possession (whether modified or unmodified), and all related
Documentation, Confidential Information and other materials pertaining to the Software
(including all copies thereof). Customer agrees to certify Customer's compliance with such
obligation upon Spillman's request.' Customer will permit Spillman to repossess the Software and
any products sold hereunder for which Customer has not fully paid the purchase price. If
Customer has any outstanding payment obligations under this Agreement, Spillman may
accelerate and declare all such obligations of Customer immediately due and payable by
Customer as a liquidated sum and proceed against Customer in any lawful way for satisfaction of
such sum. The terms of Sections 2.2, 3.2, 5.2, 5.3, 9, 10.3, 11.4, 11.5, 11.6, 11.7, 12.5 and 13 shall
survive termination or expiration of this Agreement.
Section 13: Miscellaneous
13.1 Entire Agreement - Amendment. This Agreement, together with its exhibits, which are
attached hereto and incorporated herein by reference, constitutes the complete agreement between
the parties with respect to the Software and other subject matter hereof. No modification of this
Agreement shall be binding unless it is in writing and is signed by an authorized representative of
each party.
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152
13.2 Assignment. Customer may not assign or transfer this Agreement or any of its rights or duties
hereunder to any third party without Spillman s prior written consent.
13.3 Governing Law. This Agreement will be governed by the laws of the state of Washington, not
including conflicts of laws provisions. The parties hereby submit to the exclusive jurisdiction and
venue of Washington state and federal courts with respect to any action between the parties
relating to this Agreement. In any such action, the prevailing party shall be entitled to an award of
its reasonable costs and attorneys' fees from the other party.
13.4 NO Waiver. Any waiver by either party of a default or obligation under this Agreement will be
effective only if in writing. Such a waiver does not constitute a waiver of any subsequent breach or
default. No failure to exercise any right or power under this Agreement or to insist on strict
compliance by the other party will constitute a waiver of the right in the future to exercise such
right or power or to insist on strict compliance.
13.5 Injunctive Relief. Customer will offer written notice prior to any released confidential
information required by law and will give Spillman ample opportunity to dispute or give
permission for release of confidential information. Customer acknowledges that, in the event of
Customer's breach of any of the confidentiality ;terms or scope of use restrictions in this
Agreement, Spillman will not have an adequate remedy in money or damages. Spillman shall
therefore be entitled to obtain an injunction against such breach from any court of competent
jurisdiction immediately upon request, without the necessity of posting bond, in addition to any
other remedies that may be available at law or in equity.
13.6 Limitation of Actions. No action, whether based on contract, strict liability, or tort, including
any action based on negligence, arising out of the performance of services under this Agreement,
may be brought by either party more than three (3) years after such cause of action occurred.
However, action for nonpayment may be brought within three (3) years the date of the last
payment was received by Spillman.
13.7 Notices. Any notices ''required or permitted under this Agreement shall be in writing and
delivered in person or sent by registered or certified mail, return receipt requested, with proper
postage affixed, or sent by commercial overnight delivery service with provisions for a receipt.
Notice shall be deemed received on the date of delivery when provided in person, or three days
after mailing when provided by mail.
13.8 Severability. If any term of this Agreement is held to be invalid or void by any court or
tribunal of competent jurisdiction, it shall be modified by such court or tribunal to the minimum
extent necessary to make it valid and enforceable. If it cannot be so modified, it shall be severed
from this Agreement and all the remaining terms of this Agreement shall remain in full force and
effect.
13.9 Force Majeure. A party shall be excused from delays or failure to perform its duties, other
than payment obligations, to the extent such delays or failures result from acts of nature, riots,
war, acts of public enemies, fires, epidemics, labor disputes, or any other causes beyond its
reasonable control. The parties will promptly inform and consult with each other as to any of the
above causes that in their judgment may or could be the cause of a substantial delay in the
performance of this Agreement. Either party may, in its discretion, terminate this Agreement if a
9
153
delay in performance by the other party exceeds or is reasonably expected to exceed six (6)
months.
13.10 Export. In the event export of the Software is expressly permitted in writing by Spillman,
Customer may only export the Software (including any related materials) as authorized by U.S.
law and any other applicable jurisdiction. In particular, the Software may not be exported into
any country where such export is prohibited by law, regulation, or governmental order.
Spillman desires that Customer be confident that the Software will suit Customer's needs. Although
Customer must make that determination, Spillman is prepared to fully discuss the Software with
Customer and answer questions. By executing this Agreement, Customer acknowledges that it has been
given an adequate opportunity to investigate Customer's computer and Software needs and that based
on its examination of the Software, Customer finds the Software to be satisfactory.
10
154
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized
representatives as set forth below. This Agreement is not effective, and the license of the Software will not
commence, until it has been executed by an authorized representative of both Customer and Spillman.
Accepted and Approved by:
Customer:
Signature:
Print Nmmc-
Title:
Date
Spill
Sign<
Print
Title:
Date
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155
Exhibit A
Maintenance and Support Agreement
This Maintenance and Support Agreement (the "Support Agreement "), dated effective as of the date this
Agreement is signed by both parties below, is by and between Spillman Technologies, Inc. ( "Spillman')
and Tukwila Police Department ( "Customer "). In connection with the Purchase and License Agreement
between the parties (the "License Agreement "), Customer desires to purchase from Spillman certain
maintenance and support services for the Software. All capitalized terms used and not otherwise defined
herein shall have the meanings set forth in the License Agreement.
In consideration of the mutual agreements set forth herein, the sufficiency of which is hereby
acknowledged, the parties agree as follows:
Section 1: Definitions
1.1 Coverage Hours. The hours between 8:00 a.m. and 5:OO p.m., Mountain Time, Monday through
Friday, excluding regularly scheduled holidays of Spillman.
1.2 Enhancement. Any modification or addi
changes its utility, efficiency, functional cape
solely an Error Correction. Spillman may desi
on Spillman's assessment of their value and of 1
1.3 Error. Any failure of the Software to cc
specifications as published from time to time
Section 4.
lade or added to the Software,
on, but that does not constitute
its as minor or major, depending
to the preexisting Software.
material respects to its functional
subject to the exceptions set forth in
1.4 Error Correction. Either a software modification or addition that, when made or added to the
Software, establishes material conformity of the Software to the functional specifications, or a
procedure or routine that, when observed in the regular operation of the Software, eliminates the
practical adverse effect on Customer of such nonconformity. Error Correction services are subject to
the exceptions set forth in Section; 4.
1.5 Releases. New versions of the Software, including all Error Corrections and Enhancements.
1.6 Response Time. Six (6) or less Coverage Hours, from the time Customer first notifies Spillman
of an Error until Spillman initiates work toward development of an Error Correction.
1.7 Support Term. The Initial Support Term together with all renewal terms of this Agreement.
The Initial Support Term will be for the twelve (12) month period of the Warranty Period, as
defined in Section 11.1 of the License Agreement. Thereafter, the Support Term shall automatically
renew for successive periods of one year each, unless and until terminated pursuant to Section 8
hereof. In no event, however, shall the Support Term extend beyond the term of the License
Agreement.
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156
Section 2: Eligibility For Support
2.1 Spillman's obligation to provide the support and maintenance services described in this Support
Agreement with respect to the Software may be terminated pursuant to Section 8.2.2 or suspended,
at Spillman's discretion, if at any time during the term of this Support Agreement any of the
following requirements are not met:
2.1.1 The License Agreement must remain valid and in effect at all times;
2.1.2 The Software must be operated on a hardware platform
2.1.3 Customer must be current on payment of maintenance
2.2 Spillman may require Customer to appoint a new Spillman A
continue receiving support services or increase Customer's s
determines that the acting Spillman Application Administr
experience necessary to communicate effectively with Spillman
Section 3: Scope of Services
During the Support Term, Spillman shall
Coverage Hours:
3.1 Spillman shall maintain a Support Services
Application Administrator, by telephone, i
assistance in use of the Software.'
3.2 Spillman shall maix
Support Agreement.
Spillman; and
ator in order to
nan reasonably
the training or
pport of the Software, during
r capable of receiving from the Spillman
software irregularities, and requests for
le of rendering support services set forth in this
3.3 Spillman shall be responsible for using all reasonable diligence in correcting verifiable and
reproducible Errors when reported to Spillman in accordance with Spillman's standard reporting
procedures. Spillman shall, after verifying that such an Error is present, initiate work within the
Response Time in a diligent manner toward development of an Error Correction. Following
completion of the Error Correction, Spillman shall provide the Error Correction through a
"temporary fix" consisting of sufficient programming and operating instructions to implement the
Error Correction, and Spillman shall include the Error Correction in all subsequent Releases of the
Software. Spillman supports two (2) versions back from the most recent release version. However,
Spillman shall not be responsible for correcting Errors in any version of the Software other than the
most recent release.
3.4 Spillman may, from time to time, issue new Releases of the Software to its Customers generally,
containing Error Corrections, minor Enhancements, and, in certain instances, if Spillman so elects,
major Enhancements. Spillman reserves the right to require additional license fees for major
Enhancements. Spillman shall provide Customer with one copy of each new Release, without
additional charge. Spillman shall provide reasonable assistance to help Customer install and
operate each new Release, provided that such assistance, if required to be provided at Customer's
facility, shall be subject to the supplemental charges set forth in Spillman's current Fee Schedule.
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157
3.5 Spillman shall consider and evaluate the development of Enhancements for the specific use of
Customer and shall respond to Customer's requests for additional services pertaining to the
Software (including, without limitation, data conversion and report - formatting assistance),
provided that such assistance, if agreed to be provided, shall be subject to supplemental charges
mutually agreed to in writing by Spillman and Customer.
Section 4: Services Not Covered by this Support Agreement
The services identified in this section are specifically NOT covered by this Support Agreement. Spillman
strongly recommends that Customer secure a separate support agreement with third party vendors for all
non - Spillman products. Spillman may, in its discretion, provide such services to Customer upon request,
for an additional fee as the parties may agree in writing.
4.1 Support for any third party products including hardware, or support for hardware failure due to
the use of any third party vendor products. Spillman may in its discretion provide first -line support
for third party software; if not, Spillman will refer Customer to the vendor of such software for
resolution of support issues.
4.2 Any network failures or problems including, but not limited to, cabling, communication lines,
routers, connectors, and network software.
4.3 Restoration and /or recovery of data files and /or the operating system. Spillman will, upon request
of Customer and subject to its then- current fees for such services, use reasonable efforts to assist
Customer in recovering lost data,
4.4 Any breach of warranty, damages to the Software or its database, data corruption, or support
issues, security issues, or performance issues arising out of Customer's or a third party's use of the
Utilities or any software not specifically licensed by Spillman to Customer for use in connection
with the Software. Any assistance provided by Spillman in resolving such problems shall be
charged to Customer on ,a time and materials basis. Additionally, any unauthorized use of the
Utilities or other software in connection with the Software by Customer (or by a third party with
Customer's knowledge) may result, at Spillman s sole option, in voidance of warranties, an increase
in the annual maintenance and support fees under this Support Agreement, and /or loss of rights to
upgrades under this Support Agreement.
4.5 Any damages to or problems with the Software or its database, data corruption, support issues,
security issues,' or performance issues arising from Customer's utilization of the "write' feature of
the ODBC,nterface to write to or modify the database in any way.
4.6 Support for Software problems caused by Customer misuse, alteration or damage to the Software
or Customer's combining or merging the Software with any hardware or software not supplied by
or identified as compatible by Spillman, customizing of programs, accident, neglect, power surge
or failure, lightning, operating environment not in conformance with the manufacturer's
specifications (for electric power, air quality, humidity or temperature), or third party software or
hardware malfunction.
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158
4.7 Supporting, configuring, maintaining, or upgrading the operating system, including, but not
limited to, backups, restores, fixes, and patches.
4.8 Assistance with problems caused by operating system installation, configuration, errors,
maintenance or repair, or using incorrect versions of the operating system.
4.9 Onsite service visits to Customer's facility.
4.10 Printers connected to the back of terminals /personal computers (commonly called pass- through
printing) or network printers are not supported by Spillman.
Section 5: Obligations of Customer
5.1 Customer must maintain and provide, at no cost to Spillman, access to broadband internet
connectivity for VPN connection purposes and a Cisco 1811 integrated services router and data set,
or equivalent, connected directly to customer's network, with full access to the server (24 hours per
day, 7 days per week) that is used with the Licensed Program as scheduled at a mutually - agreeable
time with Customer's IT department.
5.2 A representative of Customer's IT department must be present when any onsite support is
provided, as scheduled at a mutually - agreeable time with Customer's IT department. Customer
agrees that if such representative is not present when the Spillman representative arrives on site,
the Spillman representative shall notify an appropriate representative of Customer, if feasible, that
there is no Customer IT representative present. If Customer's IT representative does not arrive
within a reasonable time, no work will be performed and Customer will be charged for all expenses
incurred and relating to the visit.`'
5.3 All
5.4 Customer is re!
as described in
5.5
W
must be in the English language.
aviding one or more qualified Spillman Application Administrators
ast one authorized representative, as specified in Appendix 1, must
,er, after -hours availability is required only when and if Customer is
from Spillman.
�)r providing all network and server security.
Spillman with information sufficient for Spillman to duplicate the
h an Error in the Software became apparent.
Section 6: Spillman Application Administrator Requirements
6.1 The designated Spillman Application Administrator must be certified by Spillman within one year
of the date of Customer's cutover to live operation of the Software ( "Go- live "). The designated
administrator must meet the following requirements in order to certify at the basic level:
6.1.1 Attend and participate in, and successfully pass the final written and practical
examinations from the following courses within one hundred twenty (120) days of
installation of the Software:
15
159
i. System Introduction — Inquiry,
ii. System Introduction — Data Entry & Modification,
iii. If applicable, UNIX Fundamentals Training (AIX),
iv. Basic System Administration, and
v. Spillman training applicable for the Spillman applications used by Customer.
6.1.2 Pass the Basic SAA exam within one year after the agency's Go -live date.
6.2 Customer will be responsible for the costs of such training, including any course fees, travel, and
lodging expenses.
6.3 Contact information for the Spillman Application Administrator(s) must be recorded in Appendix 1
of this Support Agreement. Appendix 1 must be signed by an authorized representative of
Customer. Changes to the information recorded in Appendix 1 will require that a new Appendix 1
be completed, signed and filed with Spillman.
6.4 Requests for support services received by anyone other than an authorized agency representative
as identified in the current Appendix 1 on file with Spillman, will be refused.
6.5 Each designated agency representative must be qualified to address, or have other support
resources to address, without the aid of Spillman, all problems relating to hardware, software, or
operating system not directly associated with the Software.
Section 7: Fees and Cha
7.1 Customer shall pay Spillman the Support Fee, as set forth in Exhibit B: Purchased Products and
Services, and any other charges or fees described herein. Spillman reserves the right to change its
Support Fee, effective upon no less than 90 days prior written notice to Customer. Second -year
level support fees, as referenced in Exhibit B: Purchased Products and Services, are charged
beginning the day after the end of the Initial Support Term, as defined in Section 1.7. Additionally,
adjustments to Support Fees may result from changes in (1) software prices, (2) number of software
modules used, (3) an increase in Customer's size (as further described in Section 7.6) , (4) computer
hardware, (5) Coverage Hours selected by Customer, or (6) violation of the restrictions set forth in
Section 4.4 of this Support Agreement.
7.2 Spillman shall invoice Customer for annual Support Fees at the beginning of each contract year. In
the event that additional billable work is performed, all billable charges and expenses will be
invoiced to Customer at the beginning of the month following the month in which they accrued or
were incurred. Customer shall pay the invoiced amounts immediately upon receipt of such
invoices. Any amount not paid within thirty (30) days after the invoice date shall bear interest at
the rate of eighteen (18) percent per year or the highest rate allowed by applicable law, whichever is
less.
7.3 Customer shall be responsible for and agrees to pay the fees and charges incurred for procuring,
installing, and maintaining all equipment, telephone lines, modems, communications interfaces,
networks, and other products necessary to operate the Licensed Software.
16
160
7.4 Customer agrees to pay additional charges according to the Spillman Fee Schedule for all work
required by Customer and performed outside of Coverage Hours. These charges are applicable for
any work performed outside of the Coverage Hours, upon customer request, REGARDLESS OF
THE CAUSE, even if the requested work was reported and /or initiated during normal Coverage
Hours.
7.5 Should Customer request onsite support services, Customer shall reimburse Spillman for all labor,
travel, and related expenses incurred by Spillman in providing such support services.
7.6 Additional Support Fees may be required by Spillman if there is a significant increase in
Customer's size with respect to use of the Software. An increase in size may arise either out of
Customer's internal growth or out of a Host Agency /Shared Agency arrangement as described in
Section 4.4 of the License Agreement, if applicable. Relevant factors include number of employees,
number of dispatchers and /or number of jail beds. Payment of such additional Support Fees is due
within one hundred and twenty (120) days of the date of the invoice for such fees. Such fees will be
prorated, based upon the date during the contract year the increase in Customer's size occurred.
Sect
8.1
L'A
Sect
upon termination of the
the other party, at least 90
its intent to terminate this
s materially breached any
party has not cured such
iediately invoice Customer
ner shall pay the invoiced
9.1 The terms of Section 11: Limited Warranty and Limitation of Liability; Indemnification and Section
13: Miscellaneous of the License Agreement are hereby incorporated into this Support Agreement
by reference.
17
161
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized
representatives as set forth below.
Customer:
Signature:
Print Name:
Title:
Date
Spill
Sign<
Print
Title:
Date
162
Appendix 1
Authorized Agency Technical Representative (s)
Contact Information
See Section 6 of the Support Agreement for a description of representative responsibilities and authorized
activities, including authorization for system changes and operation.
Name:
Work
Cell I
Emai
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163
Exhibit B
Purchased Products and Services
Module
System Core (Master Tables)
$61,409
# of user
included in price
1
Price per
additional
user license
$0
Imaging
$18,896
1
$0
GIS
$0
1
$0
Records Management System
$37,789
1
$0
Traffic Information
$11,338
1
$0
Pin Mapping
$11,338
1
$0
Comparative Statistics (CompStat)
$40,600
1
$0
Vehicle Impound
$5,670
1
$0
Sex Offender Tracking
$11,338
1
$0
Mobile Records
$14,438
1
$0
Mobile State and National Queries
$14,438
1
$0
Mobile Automated Field Reporting
$18,896
1
$0
Driver License Scanning
$5,670
1
$0
Personnel Management
$11,338
1
$0
Equipment Maintenance
$9,448
1
$0
Inventory Management
$5,670
1
$0
Total Price for Required Modules
$278,276
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164
® IBR Reporting Interface
$22,675
1
$0
......................................
® Spillman Touch (Smartphone and
$18,896
1
$0
Tablet interface)
......................................
® StateLink (WACIC /ACCESS Interface)
$22,675
1
$0
® Spillman InSight (External System
$11,338
1
$0,
Queries Interface)
® XML Accidents and Citations
$22,676
1
$0
(SECTOR Interface)
..................
® CopLogic Interface
$5,670
1
$0
® LInX Data Warehouse Interface
$5,670
1
$0
.................
® Tiburon CAD to Spillman RMS
$16,959
1
$0
Interface
® Spillman Analytics
$5,600
1 Year
Annual Subscription
® CrimeMonitor Interface
$1,960
1 Year
Annual Subscription
® XML Law (FileOnQ Interface)
$11,338
1
$0
Total Price for Required Interfaces
$145,457
Justice RMS including related files -- ata Conversion
Training Officer 2000 database Data Conversion
Total Price for Required Interfaces F$47,650
21
165
Training Services
Total price for administrative training
Included
Total price for end user training
$59,700
Total price for Go -live assistance
Included
Total travel and per diem estimate
Included
Total Price for Training Services
Included
Cisco Router 1 $950 1 1 1 $950
rdware 1 $950
First -year support (12 months) I $0 I $247.50 /Hour
Second -year support * 1 $46,608 1 $247.50 /Hour
Annual User's Conference
166
for planning purposes and is not included in this purchase.
22
2 Attendees 1 $1,800
Inclusions
Total Software /Interfaces
$423,733
Total Data Conversion
$47,650
Total Professional Services
$89,550
Total Hardware
$950
Total Support (first year included)
$0
Prepaid Services
$1,800
Total Taxes
$58,324
Grand Total
$622,007
Tukwila Police Department desires
Spillman s project manager will wor
schedule, so that pay
Payment Terms
r spread payment out over their 2016 and 2017 budget cycles.
a mutually agreeable implementation
Dpriate budget cycles.
Payment Milestones
Due upon contract signing
Payment %
20
Payment $
$124,401.40
Completion of Pre - implementation Meeting
10
$62,200.70
Approval of formal project implementation schedule
10
$62,200.70
Installation of Spillman application software
10
$62,200.70
Completion of Project team training
20
$124,401.40
Completion of end user software training
20
$124,401.40
Completion of Go -live
10
$62,200.70
Total Paid
100
$622,007
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167
Exhibit C
Existing Interfaces - Technical Product Documents
The following interfaces are included as part of the Software licensed to Customer.
• CopLogic Interface
• Automated Export Utility (Linx Data Warehouse Interface)
• Tiburon CAD to Spillman RMS
• Washington StateLink
XML Accidents and Citations (SECTOR Interface)
Spillman reserves the right to modify the functionality
to time as it updates the Software.
24
-
its interfaces) from time
CopLogic XML Law Interface
Technical Product Description
Description
This interface allows CopLogic to send law incident data to the Spillman Database. When a law incident
record in CopLogic is created or modified, CopLogic will generate an XML document containing the
information and send it over a socket connection to Spillman to add or modify the record on the Spillman
Law Incident table.
Requirements
General
This interface uses the DEx webapp. CopLogic pushes their data over to Spillman via a socket
connection. DEx will be setup to accept incoming connections from CopLogic. This interface will
work on all Spillman- supported operating systems.
Hardware
No specific hardware requirements.
Software
Spillman 4.6 or higher.
Documentation
No documentation is available
Training
No training is availa
ie interface receives XML data from the third -party software and imports it
ita fields. If fields in the third -party software are not mapped to the Spillman
a in the third -party fields can be included in the Comments field in the
nplished through the third -party software by including unmapped
XML tag of the XML file.
SAA Information
The SAA will work with the Spillman Installation System Engineer to setup and configure this interface.
Maintenance Information
Annual maintenance is required.
25
.•
Automated Export Utility (Linx Data Warehouse
Interface)
Technical Product Description
Description
The Automated Export Utility was developed to give agencies the ability to export data from their
database automatically and in a granular fashion. The export is highly definable by the SAA (Spillman
Applications Administrator) in terms of tables, fields and even data in those fields to include or exclude
in the export. The SAA also determines the location on the Spillman server or SFTP server to which the
text files are exported. Once the files have been sent to the designated location they are available for
pickup by a third party or other application utilizing the data.
The Automated Export Utility was developed specifically for data warehousing. As such, it does not just
send data from the last export; rather it exports all records in the tables defined in the export
configuration and saves them in a specified directory, replacing the files from the last export. Therefore,
it only stores the newest files from the most current export. The Export Utility is set to a Cron timer which
is configured to run the export however frequent is needed.
There are several data warehouse companies utilizing the Automated Export Utility and a specific export
configuration has been saved for these specific companies. The names of those' companies or programs
are: RAIN, LINX, and CopLink.
Requirements
General
A general understanding of delimited text files and .tar files is helpful if an agency is going to
use the Export Utility for general use. If the RAIN, LINX, or CopLogic Interface(s) are
purchased, a Spillman Installations Technician will install the Export Utility with the specific
To configure the Automated Export Utility, a text file is modified which stores all the settings
for the export. There is no user interface. An SAA must be comfortable modifying text files
with the appropriate syntax to operate the Automated Export Utility
• SAA certification is highly recommended.. A UNIX or Windows Cron will need to be set up
which controls when the Export Utility runs. This requires the training and a technical
understanding of a certified SAA. If one of the before mentioned programs is purchased, the
Spillman Installation Technician will set up the Cron.
Hardware
• Standard Spillman Hardware requirements apply. No new hardware is needed for the
Automated Export Utility to function.
• The Export Utility is supported on both a Windows and UNIX server.
Software
• Spillman Version 4.6 +.
Note: Photos can be exported in version 4.6 but is not available for version 6.1 +.
26
170
• Automated Export Utility must be purchased and installed on the Spillman Server.
Documentation
• Automated Export Utility Configuration Set Up - This document explains how to modify
the configuration file to manage what information is exported from the Spillman database.
Training
• No training is available for the Automated Export Utility
SAA Information
Below is an overview of the granularity of the configuration file
Configuration File Location - The SAA has two options for
the Export Utility what data to dump out.
1.1. Text file on the file system - If this route is 6
by an editor that doesn't preserve long lines.
wemacs doesn't preserve long lines.
1.2. An apparam Entry - Create a new
Name and Description. Then in t
file. From that point on, the SAA'
the Summit editor like other Snill
Using the Summit edi
long lines, the lines w
whitespace is entered
Summit editor won't ,4
spaces from
appear with
2. Global
2.
to
the configuration file which tells
1 file can never be saved
Summit editor or
and unique names for the
I paste a complete valid configuration
the export utility through apparam and
n can be done but because it doesn't preserve
boundaries and make sure that leading
> are continuing from one physical line to another. If the
g a leading space on a line, then just hit "space" until the
down onto the next line, pushing the words over so they
- Show or not show table name.
- Allows the SAA to determine the characters used for new lines or
program picking up the text file is using SQL or HTML or whatever other
the text files, the line breaks or linefeeds will already be in place.
2.3. DefaultDelimiter - Chose a default delimiter. If this parameter is set, a delimiter for each table
without a specified delimiter will use this delimiter.
2.4. VerboseLogging - Used for debugging purposes if more detail is needed the default logging
settings.
2.5. DontSendMail - Turns of emailing when Export Utility runs.
2.6. MailMessageReceivers - Lists the users who should receive email every time the export runs.
2.7. SetPriority - Sets the priority of processing the export. For one CPU systems or small CPU
systems, this allows the system to run the export when other higher priority processes are done
being processed.
27
171
2.8. ConfidentialityStartMarker - Allows SAA to exclude information from a Spillman text field.
2.9. ConfidentialityEndMarker - Allows SAA to exclude information from a Spillman text field.
2.10. ConfidentialityReplacementStatement - Allows SAA to put a statement in place of confidential
information redacted from section 2.8 and 2.9.
2.11. UseIndex - Allows to dump records out using an index value.
3. Table Set Up
3.1. Table - Chose table.
E
3.2. Fields - Chose fields.
3.3. Delimiter - Chose a delimiter
3.4. Export - Specify the directory path and name of file
3.5. SystemName - Name of the specific export. This allows
distinguish between them.
3.6. Debug - Causes the system to notify the mailrecei
3.7. Filtering - Set up rules using 'Regular Expression.,
File Management & Transfer Settings
4.1. PostCommand - Additional text scrubbing could
the files.
4.2. DataFileSourceInfo - Specifies
4.3. DataTarFileName - N
4.4. ImageTarFileName -
Spillman version 46
The information.: con
service not expli4
Technologies,
172
to
data from the export.
gzip commands to reduce the size of
will be stored. This is only a feature of
to execute a transfer of the files to another system, ex. SFTP.
d in this document is proprietary to Spillman Technologies, Inc. of Salt Lake City, Utah. Any functionality or
overed in this document is not implied. SUMMITOand SPILLMAN ®are registered trademarks of Spillman
All other brand or product names are trademarks or registered trademarks of their respective holders.
(c) 2007 Spillman Technologies, Inc. All rights reserved.
Tiburon CAD Interface
Technical Product Description
Description
The Tiburon CAD Interface imports Tiburon CAD records into the Spillman RMS via File Transfer
Protocol (FTP). File transfer can be initiated either from Tiburon or configured to retrieve the files from an
FTP /SFTP server. This is not a CAD 2 CAD interface.
Requirements
General
Tiburon CAD Interface will work with Windows, AIX, and
configured requires no special requirements.
Hardware
No specialized hardware is needed aside from the
be using the Tiburon CAD software.
Software
• Spillman 6.2 and higher.
Documentation
• PMD from Accelerant is
Training
No training available.
User Information
When the record is import
and make updates as need
Mainte
Any supp+
and once set up and
the Spillman software and to
it will create a Law record in Spillman. Users can then go in
services, updates, versions, or new releases shall be contracted under a
ccelerant Group and Client. These services are limited to the following:
accommodate new data structures in the Tiburon or Spillman systems
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173
Washington StateLink
Technical Product Description
StateLink Version: 1.0 and 2.0
Executable: wapi.jar (Jar) ***More than on PI?
Protocol: TCP /IP, 3780 Bisync/Telamon
Operating System: AIX, Linux, Windows
Interface Standard: specific to Washington
Delivery Package: Installation Package available
NCIC 2000 Standard: Yes.
Displays Images in Returns: Photos
Voice: 1.0 — Yes, 2.0 - No
Highlight: 1.0 — Yes, 2.0 - No
Form Population: 1.0 — Yes, 2.0 - No
"'For trarrsacti €:errs available for Wlritc €:err °r, see WASHING
'' Note ttrat Statet:.Jrrk 1.0 arid 2.0 are iristalled as a f',all S
state is ready for Spillrr °Tarr to write arr entire 2.0 Statet.irr
The Washington PI allows you to send
Washington transactions avail
will be the case t,rrrtil tlre:°
are and from Mobile.
State queries available from Mobile
• Boat Registration queries
• Stolen Boat queries
• Driver's License queries
(produces photo responses)
• Stolen Vehicle queries
• Gun queries
• Vehicle Registration queries
• Stolen Article queries
• Wanted Person queries
Local queries available from Mobile
• Boat queries
• Property queries
• Name queries
• Vehicle queries
Washinaton. transactions available from the Spillman software
Transaction
type
Screen
command
line access
Screen name
Message key(s) ` sent
Administrative
AM
Administrative Messages
AM
FREE
Free Form
FREE
SM
System Memo
AM
SMF
System Memo Format
FREE1
YQ
Hit Confirmation Request
YQ
30
174
Transaction
type
Screen
command
line access
Screen name
Message key(s) sent
YR
Hit Confirmation Response
YR
NDN
NIC's Denial
NDN
NDO
NIC's Denial Overturn
NDO
NICS
NIC's Immigration Alien Query
IAQ
NLN
NIC's Delayed Notification &
Proceed Notification
NLN, NPN
SM
System Memo
AM
SMA
System Memo
AM
SMF
System Memo Free Format
FREE1
Articles
CA
Clear Article
CAA, CAS, CAR, CAP
EA
Enter Article
EAS, EAR, EAP, EASN,
EAAN
LA
Locate Article
LAS, LAA
MA
Modify Article
MAA, MAS, MAR, MAP
QA
Query Article
QA
Washinqton transactions available from the Spillman software (continued)
Transaction
type
Screen
command
line access
Screen name
Message key(s) ` sent
XA
Cancel Article
XAA, XAP, XAR, XAS
Boats
CB
Clear Boat
CBS
EB
Enter Boat
EBS, EBS1, EBSA, EBSF,
EBSP
LB
Locate Boat
LBS
MB
Modify Boat
MBS
QB
Query Boat
B, BH, BQ, BR
XB
Cancel Boat
XBS
Boat Safety
Education
BC
Query by Boater Education Card
Number
BC
BC
Query by Boater's Name and
DOB
BI
CLIF
EC
Enter CLIF
EAL, EALS, EBL, EBLS,
EVL, EVLS
Criminal History
QH
Query History
QH, QWH
QI
Query State ID
QI
QR
Rap Sheet
QR
31
175
Washinqton transactions available from the Spillman software (continued)
Screen
Transaction
command
type
line access
Screen name
Message key(s) sent
Missing Persons
ESKA
Enter Sex /Kidnap Address
ESKA
Change
Detainer
EDW
Enter Detainer
EDW
EDW
Cancel Detainer
XDW
Driver's License
DQ
Query Driver's License
DW, QW, QWH, QWO,
W, DQ Photo
DQCAD
Washington Sate Crime
QWH, QR, W, QR, QH, D,
Information Center (WACIC)
DQ, FN, K, P, CF,,QPO,
Driver License Inquiry from
DQ Photo
CAD
KQ
Query Driver's History
K, KQ
NMCAD
Query Driver's License from
D, DQ, DW
CAD
Gangs
QN
Query Gang
QGG
Guns
CG
Clear Gun
CGS, CGM, CGF, CGP,
CGR
EG
Enter Gun
EGF, EGFP, EGS, EGSP,
EGM, EGMP, EGP, EGR
LG
Locate Gun
LGF, LGS, LGM
MG
Modify Gun
MGF, MGS, MGM, MGP,
MGR
QG
Query Gun
QG, F
XG
Cancel Gun
XGF, XGP, XGM, XGR,
XGS
Missing Persons
CM
Clear Missing Person
CM
EM
Enter Missing Person
EMD, EMDC, EME,
EMEC, EMI, EMIC, EMJ,
EMDC, EMO, EMOC,
EMV, EMVC
EN
Enter Supplemental Data
EMN, EN, XMN, XN,
XUN
LM
Locate Missing Person
LM
MM
Modify Missing Person
MM
Washinqton transactions available from the Spillman software (continued)
32
176
Screen
Transaction
command
type
line access
Screen name
Message key(s) ` sent
Missing Persons
QNP
Query Missing Person (Federal
CF, D, DQ, FN, GV, K, P,
32
176
Transaction
type
Screen
command
line access
Screen name
Message key(s) sent
(continued)
& State Fire License can be
queried on)
QH, QN, QPO, QR, QWH,
W, QNP
QP
Query Missing Person
CF, D, DQ, FN, K, P, QH,
QN, QNP, QPO, QR,
QWH, W, DQ Photo
CP
Canadian Person Query
UQ, WQ
XM
Cancel Missing Person
XM, XMA
Protective Order
ER
Enter Protective Order
EPO, EPOC
MR
Modify Protective Order
MPO
MI
Modify Person of Interest
MIP
XI
Cancel Person of Interest
XIP
Person of Interest
EI
Enter Person of Interest
EIP, EIPC
Restraining
Order /Protection
SR
Serve Protection Order
SPO
XR
Cancel Protection Order
XPO
Securities
CS
Clear Security
CSM, CSSM
ES
Enter Security
ESM, ESSM
LS
Locate Security
LSM, LSSM
MS
Modify Security
MSM, MSSM
QS
Query Security
QS, S
XS
Cancel Security
XSM, XSSM
Stolen Vehicles
CV
Clear Vehicle
CVI, CVS, CVW
CAV
Canadian Vehicle Query
XQ, VQ
CLS
Clear License Stolen
CLS
EV
Enter Vehicle
EVI, EVIP, EVR, EVS,
EVSA, EVSF, EVSP, EVW,
EVWA, EVWF, EVWP
EP
Enter Part
EPP, EPR, EPS, EPSP
LV
Locate Vehicle
LVS, LVW
MV
Modify Vehicle
MVI, MVIP, MVR, MVS,
MVW
QV
Query Vehicle
QVC, RQ, RV, QV
VHCAD
Query Vehicle License from
CAD
QL, RQ, RV
XV
Cancel Vehicle
XVI, XVIP, XVR, XVS,
XVW
33
177
Washinqton transactions available from the Spillman software (continued)
Transaction
type
Screen
command
line access
Screen name
Message key(s) sent
Stolen License
Plate
EL
Enter License Stolen
ELS, ELSA, ELSF, ELSP,
MLSA, MLSF, MLSP, LLS,
LLSA, LLSF, LLSP, LLSF,
CLS, CLSA, CLSF, CLSP,
XLS, XLSA,;XLSF, XLSP
LLS
Locate License Stolen
LLS
ML
Modify License Stolen
MLS
XLS
Cancel License Stolen
XLS
Abandon /Sold
Vehicle
AV
Query Abandon or Sold Vehicle
AVL,,AVV
Vehicle
Registration
RQ
Query Vehicle Registraton
QV, RQ, RV
RQCAD
CAD Vehicle Registration
Inquiry
QV, QVC, RQ, RV
Warrants
CW
Clear Warrant
CTF, CWF, CWJ, CWW
EW
Enter Warrant
EWF, EWFC, ETF, ETFC,
EWW, EWWC, EWJ,
EWJC, EN, ENS, ENW,
EDW
LW
Locate Warrant
LTF, LWF, LWJ, LWW
MW
Modify Warrant
MTF, MWF, MWJ, MWW
QW
Query Warrant
DW, QW, QWH, QWO, W
XW
Cancel Warrant
XTF, XWF, XWJ, XWW
State Index
Display
DP
Query Index
QDP
DP
Enter Index
EDP
DP
Modify Index
MDP
DP
Query Supplemental Index
SDP
DP
Cancel Index
XDP
State Index
Display
System Message
Sm430
System Message 430
AM
34
178
XML Law Interface
Technical Product Description
Description
Part of Spillman s XML Interface System includes the Law Incident Interface. The Law Incident Interface
allows agencies to easily populate information from third -party software applications into the Spillman
database. The interface allows information from third -party software to send law incident data to the
Spillman Database. Upon completing the information in the third -party software, the interface will
generate an XML document containing the information, and import the data into the Spillman database.
When a law incident record is created or modified in the third -party software, the interface will add or
modify a record in the Spillman Database.
There are two methods for the third -party software to transfer the XML data to the Spillman Server.
1. XML file drop from third -party software
a. The correctly formatted XML file is placed in a folder.
The Spillman server must have access to read and delete files from the directory.
b. A script launched by a cron job loads the file into the Spillman XML Import Interface.
c. No success /fail message is sent; i
• Successfully sent files are deleted from the folder.
• Unsuccessfully sent files are left in the
2. Socket Connection from
a. The third -party software makes a socket connection to the Spillman Interface.
is available upon request.
b. The third -party sends the correctly formatted XML file across the socket connection.
c. The Spillman Interface replies with a success /fail message as well as the unique key of the
records that were added or updated.
The method of transfer is determined by the third -party vendor and the agency and then the method
which was chosen is communicated to Spillman so that the installation of the interface can be configured.
Note: The XML file format for the interface is available upon request.
Requirements
General
• General requirements for using the third -party software and interface apply.
• General requirements for Spillman software apply.
• Supported server OS platforms: UNIX, Linux, or windows
35
179
Hardware
• Hardware requirements for using the third -party software and interface apply.
• Hardware requirements for Spillman software apply.
Software
• Software requirements for using the third -party software and interface apply.
• Software requirements for Spillman software apply.
Either transfer method:
Socket connection between the third -party software
XML file drop in a folder that the Spillman
Documentation
• There is an XML Interface System Support P
purposes. This is available through the custe
Training
• No training available
User Information
To create Spillman records, the
to the designated Spillman dat<
software, the information in tht
record. This is accomplished th
comments XML tag of the XML
Creati
When
WE
third parties for development
=ount Manager.
L data from the third -party software and imports it
third -party software are not mapped to the Spillman
i be included in the Comments field in the Spillman
software by including unmapped information in the
ident or citation /warning data
receives a data transfer for an accident or citation /warning from the third -party
s the appropriate Accident Number, Citation Number or Warning Number field
matching numbers. If the interface finds a matching number, it updates the
i the information from the third -party XML record. If a matching number does not
is created in the appropriate table using the logic as follows:
36
it
d
No record created
Log error
Blank
Law Incident Interfa
Compare
number
n n +,h
"Use record" indicates that records are updated
as per "Trust the Forms" settings (on /off)
No match,
proper Temp ID, ad match, New record
bad value, or Num Proper bad value, or
lum11 using value
bad Temp ID Temp ID bad format provided
format format
proper Temp ID
37
ME
181
Original Original
de -dup rule is de -dup rule is
No record created Not Blank "No record created
Try Phase II
Log error "New record" blank SSN Blank Num^ Log error'
de -dup Try Phase II
de -du
Blank Blank Blank
No match,
Compare proper templD(
number bad value, or
bad templDo
format
Match
Compare No matchk Compare No matchlum Blank
Ilum
SSN or blank dlnum dlst
Match Match Not blank
Use first Original
matching record, Compare de -dup rule is
m 4... Match Not blanktu `New record"
Return all dlst Try Phase II
matches de -dup
The interface then links the law incident to the new or existing Spillman Name or Vehicle record.
The "Trust the Form" option is what tells the interface what data to keep as the information of record.
If there is data in the Spillman field and the third -party data does not match, this option determines
which data is stored in the field and which data is recorded in the comments field.
"Trust the Form" option OFF:
a. If a Spillman field contains data, and the XML file contains different data,
i. The data from the corresponding third -party field will be documented in the
comments field.
182
ii. If a Spillman field is blank, the interface enters the data from the
corresponding third -party field into the blank Spillman field.
2. "Trust the Form' option ON:
a. If a Spillman field contains data and the XML file contains different data.
i. The data from the Spillman field will be moved to the comments field.
ii. The data from the corresponding third -party field will replace the existing
data in the Spillman field.
b. If a Spillman field is blank the interface enters the data from the corresponding third -
party field into the blank Spillman field.
Note: Name records nmhistory and Vehicle records v,
information
If the software finds more than one matching record, the
primary record and that any other records are duplicateE
updates the first matching record it finds and makes a to
matching records. If the third -party is connected using a
matching Name records is also sent with the success /fail
SAA Information
Setting up the third -party Interface
Before you can use Spillman s law incidents Interface, you must:
• Have a server to run the Spillman software.
• Have the third -party software installed.
• Determine if the "Trust the Form" option will be on or off.
• File drop method:
updated with the appropriate
assumes that the first record is the
xplicatesare found, the software
retaining the list of potential
inection, the list of potential
Set up a directory in which the third -party software can deposit the XML data.
• The Spillman server must have read and delete access to the files.
• The agency is responsible for network connectivity between the Spillman server
and the third -party computer.
• The agency is responsible for the transfer of the file to the directory whether by
FTP, direct access writes, etc.
- A Cron or a scheduled task that runs the data transfer script.
■ Spillman Technologies recommends that you set up a cron or scheduled task entry
that runs the data transfer scripts on a regular basis, such as once a day,
depending on your agency's needs.
• Socket connection method:
- Determine the socket connection port to utilize (default 9999).
39
183
■ The agency is responsible for providing network security for that port.
■ The agency is responsible for network connectivity between the Spillman server
and the third -party computer.
- The third -party must be able to make a valid socket connection and send the XML data
correctly formatted to one of the Spillman XML Import Interfaces.
The Spillman Installation or the Spillman Support department set up the XML server for the interface
using the port and "Trust the Form' option setting selected above.
Maintaining the third -party Interface
After the interface transfers the data from the third -party software to the
SAA should perform the following tasks:
• Validate the data transferred to the Spillman tables,
necessary.
• Review the log file. The log file provides information
any errors, contact Spillman Customer Support for h(
You can set up the software to send an
MAILADM environment variable to dE
that is
the data transfer. If you find
-iiz them.
when errors occur. Use the
t errors.
• Delete or back up the log file after making corrections. If you do not delete or back up the log file,
it becomes increasingly large.
The Spillman Installation department performs the initial setup and installation of Spillman s Field -based
Reporting Interfaces. However, you might need to start and stop the interface for maintenance and
troubleshooting. Use dstart and dstop or the Daemon Manager screens (sydaemon and sydgmg) to start and
stop the interface.
Setting the MAILADM environment variable
The MAILADM environment variable determines who receives email notification of errors that occur
when information is transferred from the third -party interface to the Spillman software. When setting
the MAILADM environment variable, use commas to separate the email addresses.
ng up the interface on the Spillman server
a the directions given in the Tomcat Application Manager Support Package to ensure the
priate WAR files are deployed for the Law Incident Interface.
Implementation Task List
1. Install or be upgraded to Summit 4.6 or greater.
2. Deploy WAR files for Law Incident Interface. Call Spillman Support for assistance if assistance is
needed.
3. Third party develops interface and tests with Spillman's test server. Specifications for the test
server are available in the Support Package for third parties.
40
WE
4. Upon test completion, interface is deployed live at Spillman site for go live and any additional
testing.
Maintenance Information
The XML Interface System has little maintenance. The deployment and starting and stopping of the
specific interfaces within the Interface System are handled at the file layer. The XML Interface does not
need to be started and stopped if an error occurs. The specified WAR file for the Law Incident Interface
will just need to be stopped and restarted, in some cases redeployed, if an error occurs. If there are
additional problems, Spillman Support will need to be contacted for assistance.
The information contained in this document is proprietary to Spillman Technologies, Inc. of Salt Lake City, Utah. Any functionality
or service not explicitly covered in this document is not implied. SUMMIT® and SPILLMAN® are registered trademarks of Spillman
Technologies, Inc. All other brand or product names are trademarks or registered trademarks of their respective holders.
(c) 2008 Spillman Technologies, Inc. All rights rE
41
185
XML Accidents and Citations (SECTOR Interface)
Technical Product Description
Description
Spillman s Accidents and Citations Interfaces allow agencies to easily populate information from third -
party software applications into the Spillman database. Officers working in the field can use third -party
software to record accident and /or citation data. Upon completing the information in the third party
software, the interface will generate an XML document containing the information, . and import the data
into the Spillman database.
Each time a user creates an accident or citation /warning record in the third - party„ software, the interfaces
can be configured to create the following in the Spillman software:
• Accident Forms Interface
- A new or updated Accident record
- New Name records with system involvements, or system involvements between the
Accident record and existing Name records
- New Vehicle records with system involvements, or system involvements between the
Accident record and existing Vehicle records
• E- Citations Interface
- A new or updated Citation or Warning record
- A new Name record with a system involvement, or a system involvement between the
Citation or Warning record and an existing Name record
- A new Vehicle record with a system involvement, or a system involvement between the
Citation or Warming record and an existing Vehicle record
There are two methods for the third -party software to transfer the XML data to the Spillman Server.
3. XML file drop from third vartv`software
a. The correctly formatted XML file is placed in a folder.
The Spillman server must have access to read and delete files from the directory.
b. A script launched by a cron job loads the file into the Spillman XML Import Interface.
c. No success /fail message is sent; instead the following occurs:
• Successfully sent files are deleted from the folder.
• Unsuccessfully sent files are left in the folder.
4. Socket Connection from third -party software
a. The third -party software makes a socket connection to the Spillman Interface.
The API for the socket connection is available upon request.
b. The third -party sends the correctly formatted XML file across the socket connection
42
M.
c. The Spillman Interface replies with a success /fail message as well as the unique key of the
records that were added or updated.
The method of transfer is determined by the third -party vendor and the agency and then the method
which was chosen is communicated to Spillman so that the installation of the interface can be configured.
Note: The XML file format for each interface (Accident Forms or E- Citations) is available upon request.
Requirements
General
• General requirements for using the third -party software and interface apply.
• General requirements for Spillman software apply.
• Supported server OS platforms: UNIX, Linux, or
Hardware
• Hardware requirements for using the
• Hardware requirements for
Software
• Software requirements for
• Software requirements
• Either transfer
- Socket con
- XML file d
Documentation
• There is an X11%
purposes. Thi
Training
apply.
and interface apply.
Q
the third -party software and the SPILLMAN server
at the Spillman server has access to
nterface System Support Package available to third parties for development
available through the Customer Spillman Account Manager.
o training available
User Information
To create Spillman records, the interface receives XML data from the third -party software and imports it
to the designated Spillman data fields. If fields in the third -party software are not mapped to the Spillman
software, the information in the third -party fields can be included in the Comments field in the Spillman
record. This is accomplished through the third -party software by including unmapped information in
the comments XML tag of the XML file.
Creating records from accident or citation /warning data
When the interface receives a data transfer for an accident or citation /warning from the third -party
software, it searches the appropriate Accident Number, Citation Number or Warning Number field
43
Wit
in the database for matching numbers. If the interface finds a matching number, it updates the
existing record with the information from the third -party XML record. If a matching number does
not exist, a new record is created in the appropriate table using the logic as follows:
No record created
Log error "Use record" indicates that records are updated
as per "Trust the Forms" settings (on /off)
Blank
Warning /Accident
or Citation
No match,
Compare
proper Temp ID,
number
bad value, or
bad Temp ID
format
Match
Use
matching
record
No match, New record
Num Proper bad value, or _ lum using value
Temp ID bad templD provided
format
proper Temp ID
New record
using
Spillman synxtids
generated value
It then searches the appropriate Spillman Name or Vehicle table for matching data using the Spillman
duplicate searching logic as follows:
New record mR Not Blank Blank -pm No record created
No record created blank VIN Log error
Log error
No match,
Compare proper tempi Do, Compare No match Compare
bad value, or ii, w . No matchwm, Blank
number bad templDo VIN or blank Ipnum Ipst
format
Match Match Not blank
Use first
Match Nisi,,,, matching record, 11i Compare Not blankllm
Return all Ipst New record
matches
44
Original Original
de -dup rule is de -dup rule is
No record created Not Blank No record created
Try Phase II
Log error 'New record" 0111 blank SSN Blank ium^ Log error"
de -dup Try Phase II
de -du
Blank Blank Blank
No match,
proper templD(),
Compare Compare No match Compare Blank
number bad value, or I SSN or blank dlnum No match dlst
bad templD0 > > >
format
Match Match Not blank
Use first Original
matching record, Compare de -dup rule is
Match iii Match Not blank) `New record"
Return all dlst Try Phase II
matches
de -dup
Blank
Use original
de -dup rule
No match {ii Compare No match
First or last blank, or blank phone or blank
both blank, I
ompar last & Compare Phase I
Names -last, first match, Compare Match , Mismatch Log
ii,,„ p street, city, de -dub rule is
first, &middle middle initial DOB tate, & ZIP or blank ew Recor " error
nitial not a mismatch
Use first New Record
No exact match matching record
*> Match - k' Return all ""m Match Valid Valid DOB or - - -- New record DOB or <*> phone phone
city and state
Both sets not blank Valid zip Both
blank blank
Phase I No record created Blank city street Blank
de -dub rule is New Record A ....Blank... A Blank zip >blank
ew Recor " Log error or state not blank street
Log error -..,, Blank
The interface then links the Accident, Citation, or Warning to the new or existing Spillman Name or
Vehicle record.
The "Trust the Form" option is what tells the interface what data to keep as the information of record.
If there is data in the Spillman field and the third -party data does not match, this option determines
which data is stored in the field and which data is recorded in the comments field.
3. Trust the form option OFF:
a. If a Spillman field contains data, and the XML file contains different data,
45
:•
i. The data from the corresponding third -party field will be documented in the
comments field
ii. If a Spillman field is blank, the interface enters the data from the
corresponding third -party field into the blank Spillman field
4. Trust the form option ON:
a. If a Spillman field contains data and the XML file contains different data
i. The data from the Spillman field will be moved to the comments field.
ii. The data from the corresponding third -party field will replace the existing
data in the Spillman field.
b. If a Spillman field is blank the interface enters the data from the corresponding third -
party field into the blank Spillman field.
Note: Name records nmhistory and Vehicle
information
If the software finds more than one matching r
primary record and that any other records are
updates the first matching record it finds and r
matching records. If the third -party is connect+
matching Name records is also sent with the st
SAA Information
Setting up the third -party Interface
Before you can use Spillman'
• Have a s€
• Have the
• Determin
• File drop
third
if the
are updated with the appropriate
Ze software assumes that the first record is the
:es. When duplicates are found, the software
log entry containing the list of potential
a socket connection, the list of potential
Citations Interfaces, you must:
software.
installed.
the Form" option will be on or off.
zp a directory in which the third -party software can deposit the XML data.
• The Spillman server must have read and delete access to the files
• The agency is responsible for network connectivity between the Spillman server
and the third party computer
• The agency is responsible for the transfer of the file to the directory whether by
FTP, direct access writes, etc.
- A cron or scheduled task that runs the data transfer script
46
190
■ Spillman Technologies recommends that you set up a cron or scheduled task that
runs the data transfer scripts on a regular basis, such as once a day, depending
on your agency's needs
• Socket connection method:
- Determine the socket connection port to utilize (default 9999)
■ The agency is responsible for providing network security for that port
■ The agency is responsible for network connectivity between the Spillman server
and the third -party computer
- The third -party must be able to make a valid socket connection and send the XML data
correctly formatted to one of the Spillman XML Import Interfaces
The Spillman Installation or the Spillman Support department set up the XML server for the
using the port and "Trust the Form' option setting selected above.
Maintaining the third -party Interfa
After the interface transfers the data from the third -party software to the Spillman software, a user or
SAA should perform the following tasks:
• Validate the data transferred to the
necessary.
• Review the log file. The log
any errors, contact Spillmar
You can set up the software to
MAILADM environment vari
• Delete or back up the
it becomes increasiniz
and add any additional information that is
>n on the status of the data transfer. If you find
help with correcting them.
d an email message to notify users when errors occur. Use the
to determine who is notified about errors.
making corrections. If you do not delete or back up the log file,
The Spillman Installation department performs the initial setup and installation of Spillman s Field -based
Reporting Interfaces. However, you might need to start and stop the interface for maintenance and
troubleshooting. Use dstart and dstop or the Daemon Manager screens (sydaemon and sydgmg) to start and
stop
Setting the MAILADM environment variable
The MAILADM environment variable determines who receives email notification of errors that occur
when information is transferred from the third -party interface to the Spillman software. When setting
the MAILADM environment variable, use commas to separate the email addresses.
Setting up the interface on the Spillman server
Follow the directions given in the Tomcat Application Manager to ensure the appropriate WAR files
are deployed for the Accidents and Citations Interfaces.
47
191
Implementation Task List
1. Install or be upgraded to Summit 4.6 or greater.
2. Deploy WAR files for Accidents and Citations. Call Spillman Support for assistance if assistance
is needed.
3. Third party develops interface and tests with Spillman's test server. Specifications for the test
server are available in the Support Package for third parties.
4. Upon test completion, interface is deployed live at Spillman site for go live and any additional
testing.
Maintenance Information
The XML Interface System has little maintenance. The deployment and starting and stopping of the
specific interfaces within the Interface System are handled at the file layer. The XML Interface does not
need to be started and stopped if an error occurs. The specified WAR file for Accidents or Citations will
just need to be stopped and restarted, in some cases redeployed, If there are additional problems,
Spillman Support will need to be contacted for assistance.
The information contained in this document is proprietary to Spillman Technologies, Inc. of Salt Lake City, Utah. Any functionality
or service not explicitly covered in this document is not implied. SUMMIT® and SPILLMAN® are registered trademarks of Spillman
Technologies, Inc. All other brand or product names are trademarks or registered trademarks of their respective holders.
(c) 2008 Spillman Technologies, Inc. All rights reserved.
192
IN
Exhibit D
Data Conversion - Scope of Work
49
193
Tukwila PD — Statement of work
i % .. BOX uI ! tea
R-ojec N&� ," e: Tukwila PD Data Conversion J,,ate:
10/26/2015
This Statement of Work sets forth the roles and responsibilities, assumptions, scope, constraints (with an estimated
schedule TBD) that will govern the project detailed below. The content of this document is intended to provide
framework for the project processes to ensure mutual understanding, clear expectations and successful results.
R Po II J of o o,t
Spillman: , @ spillman.com
White Box: Nikki Huff, 801.386.5013 Ext. 5012,
Tukwila PD: ,
PER','OD O %,ERF R ° M 10/25/15- 12/31/16
nikki.huff@whiteboxt.com
�Ii`k' OJII J,u Full conversion of legacy RMS and Training Databases (Custom Micro), (Sierra
Pacific Software), for use in Spillman. According to the availability and completeness of the source data
and available Spillman target modules, all of the fields and tables within the various functional areas will
be populated to the fullest extent possible as outlined below.
and responsibilides�
Spillman
• Implementation Manager
• Work to facilitate sign off of Table Mapping Document, adherence to schedule, and issue resolution
• Inform White Box of issues impacting conversion
• Load converted data into target database for customer testing and delivery
• Report conversion issues to White Box in a timely manner following a delivery, including necessary
details to research and resolve
• Application & Database Subject Matter Expert
• Cooperate with White Box to provide prompt assistance answering technical questions
• Review and sign off on Table Mapping Document
Tukwila
• Legacy System Subject Matter Expert and IT Support
• Work with White Box to retrieve data and layout information from legacy system in a usable format
• Inform White Box of issues impacting conversion
• Ensure prompt and accurate delivery of source data for mock and final data extraction
• Promptly answer technical and /or business operation questions
• Review, provide feedback and approve Table Mapping Document and mock conversion per schedule
• White Box will provide an online code mapper utility for Tukwila's use to provide, generate and
validate code maps for use in the conversion
White Box
• Project Manager
• Manage project scope, schedule, and performance
• Coordinate conversion activities with Spillman
• Work with Spillman to resolve issues
• Analyst
o Work with Spillman and Tukwila to develop the conversion rules and resolve issues identified during
mock(s) and final conversion
• Engineer
• Retrieve and prepare source data and setup other applicable systems
• Build, test, run conversion and deliver converted data
This document contains confidential and proprietary information of White Box Inc.
Do not copy or disclose without prior written permission of White Box executive management
Page 50 of 61 Effective as
194f 10/25/2015
Tukwila PD — Statement of work
i % .. BOX "'I ! tea
lliss �pt 'ins and Co nst t,s,
• This project includes three mock conversions and a final conversion for one go live, consisting of the source
data provided to White Box Technologies. Data must be in either a CSV, flat files with table header layouts or
in a portable (e.g. SQL) format
• Spillman will provide the code tables populated with Tukwila data in a timely manner to support the data
mapping and conversion
• Images and /or file attachments are included with this conversion
• A project schedule will be developed and mutually agreed to during the initiation of this project. Any
delay in the delivery of milestones or related sub -steps to the schedule, which is the responsibility
of Spillman or Tukwila, can result in a day- for -day delay in subsequent milestones that White Box is
responsible for. If delays cause the project to extend beyond the Period of Performance, a
postponement fee of 10% of the work order price for reallocation may be charged. (The period of
performance begins from the inception of the project to 30 days after the scheduled go live).
• Following a White Box deliverable, unless otherwise specified Spillman or Tukwila has 10 business days to
report any issues. If White Box receives no response within that time, the deliverable will be considered
accepted as delivered and if tied to a billable milestone, deliverable will be invoiced. Issues reported after that
period of time will be resolved on a case by case basis and may or may not be subject to additional charges
and / or a change request.
• White Box will not be responsible for de- duplication of legacy data with in- service data, although the Spillman
name merge utility will be applied to the conversion, 100% success rate of duplicate records is not
guaranteed
• Any addresses that are part of the data conversion will not be geo verified for Spillman use
• Code, configuration and maintenance tables will not be populated in the target system by White Box. White
Box will not be responsible for deleting any existing data in the configuration database.
• Work performed under this SOW is under warranty by White Box for thirty (30) days following delivery of the
final conversion. Errors or omissions in converted data that result from application, database, or source data
changes by Spillman or Tukwila following acceptance of the Table Mapping document and /or mock
conversion are not included in this SOW.
,,' � ated Il(ev; o�)"sP,r c't nr=.;,r sto ,es
This document contains confidential and proprietary information of White Box Inc.
Do not copy or disclose without prior written permission of White Box executive management
Page 51 of 61 Effective as
of 10/25/2015 195
Deliver Source data and code tables to White Box.
Establish deliverable timelines
Spillman /Tukwila/
White box
Deliver Table Mapping Document
White Box
Sign off on Table Mapping Document and code mapping
within 10 days of TMD deliver
Spillman / Tukwila
Deliver first mock converted data and Exception Report(s)
White Box
Cut off for providing feedback on mock conversion (within 10
days of Mock deliver
Spillman
Deliver second mock converted data and Exception
Report(s)
White Box
Cut off for providing feedback on mock conversion (within 10
days of Mock deliver
Spillman /Tukwila
Deliver third mock converted data and Exception Report(s)
White Box
Cut off for providing feedback on mock conversion (within 10
days of Mock deliver
Spillman /Tukwila
Deliver source data for go live
Spillman /Tukwila
Deliver final converted data and Exception Report(s)
White Box
Cut off to sign and return project acceptance form or
report issues
Spillman
Cut off for reporting post conversion issues (30 day Warranty
period
Spillman
This document contains confidential and proprietary information of White Box Inc.
Do not copy or disclose without prior written permission of White Box executive management
Page 51 of 61 Effective as
of 10/25/2015 195
Tukwila PD — Statement of work
i % .. BOX "'I ! tea
• Source system(s): Custom Micro (RMS), Sierra Pacific Software (Training)
• Number of Source Tables needing Analysis and Conversion: No more than 35 source data tables from both
systems. If more than 35 source data tables, scope may result in a change request for both time and cost.
• Source data delivered to White Box Technologies: Not received, sample only. Scope will need to be
verified once complete source data is received.
• Target Modules in scope: Spillman RMS
• Modules out of scope: Any not listed above including CAD and JMS
The following table outlines the services that are considered within the scope of this SOW.
This document contains confidential and proprietary information of White Box Inc.
Do not copy or disclose without prior written permission of White Box executive management
Page 52 of 61 Effective as
196f 10/25/2015
Baseline Services
Data Conversion
Changing digital data from one format to another so it can be used in another software
application. The scope of this SOW includes three mock conversions and a final
conversion.
Data Standardization
Converting accepted (not misspellings) data values that represent the same information
into a single unified, recognized, and accepted structure as required by the target system.
Base Data Cleansing
Removing or defaulting data in a database that is inaccurate, incomplete, or improperly
formatted, so it will load into the target database and not cause the application to crash.
Data Defaulting
Based on predefined business rules, assigning a specific value to a field in the target
database that is different than the corresponding value in the source database.
Data Exception
Reports that provide qualitative analysis of the source data and identify missing, incorrect,
Report(s)
or incorrectly formatted data elements required by the target database or application.
(Note: If the source data problems are not corrected or defaulted, the target application will
be inaccurate or may crash or will have limited reliability.)
Release Notes
Report developed at the time of conversion data delivery that outlines mapping document
version, the source and target database and application version, the tables and modules
populated, and any known issues.
Duplicate Names
Reports to indicate the exactly matched name records and the potential name record
Reports
matches, per the criteria provided by Spillman to determine duplicate entities.
Data Alteration Report
Report to indicate records that have been truncated in order to insert into the database.
The records are logged with the table, field, and primary key of the target record so that
the full original value is not lost.
Image Conversion
Converting digital images that were used in one application, for use in another software
application. May also require changing the format of the images so that they function in
the new application
This document contains confidential and proprietary information of White Box Inc.
Do not copy or disclose without prior written permission of White Box executive management
Page 52 of 61 Effective as
196f 10/25/2015
Tukwila PD - Statement of work
2Ii % .. BOX
/ I —
Out of Scope�
The following table outlines the services that are considered outside the scope of this SOW. Spillman /Tukwila is
requested to submit a Change Request in order to include any of these optional services within the scope of this
SOW. Note that additional services may result in added cost and /or schedule delay.
/ )
Spillman
(Authorized Signature)
Name:
Title:
Date:
l f;
Tukwila PD
(Authorized Signature)
Name:
Title:
Date:
/-,c A f;
White Box
(Authorized Signature)
Name: Derek Smith
Title: President
Date: Oct 25, 2015
This document contains confidential and proprietary information of White Box Inc.
Do not copy or disclose without prior written permission of White Box executive management
Page 53 of 61
of 10/25/2015
Effective as
197
Optional
Additional
Re -run of the conversion process above and beyond those agreed to be within scope.
Conversions /Go Lives
Address Validation
Validates and standardizes address against USPS database
Custom Reports
Reports to indicate data that meets a certain criteria provided by Spillman / Cowley
Additional 3rd party
Review and correction of legacy data through use of third party commercially available
Validation
reference applications to provide assurance that data is adequate for its intended use
Enhanced Data
Amending, correcting, removing, or defaulting inaccurate, incomplete, duplicated, or
Cleansing
improperly formatted source data beyond that which is required to load the data properly in
the target a lication
Data Augmentation
Adding new or derived data necessary or desired in the target system but not available in
the source. (Also called data enrichment). This includes changing the intent of the source
data
Financial Data
Any data that has financial components (fees, obligations, payments. interest etc). that
Conversion
needs to be calculated, converted and populated into the target a lication.
/ )
Spillman
(Authorized Signature)
Name:
Title:
Date:
l f;
Tukwila PD
(Authorized Signature)
Name:
Title:
Date:
/-,c A f;
White Box
(Authorized Signature)
Name: Derek Smith
Title: President
Date: Oct 25, 2015
This document contains confidential and proprietary information of White Box Inc.
Do not copy or disclose without prior written permission of White Box executive management
Page 53 of 61
of 10/25/2015
Effective as
197
Exhibit E
BAIR Analytics - Data Usage Agreement
ATACRAIDS and RAIDS ONLINE (WWW.RAIDSONLINE.COM)
This Data Usage Agreement (the "Agreement') is made this day of , 20_ between BAIR
Analytics Inc., 640 Plaza Drive, Suite 340, Highlands Ranch, Colorado 80129 ( "BAIR ") and
("Customer").
RECITALS
WHEREAS, BAIR has developed certain websites (the "Sites," as further defined below) that supplies
information to the public and /or law enforcement agencies about the location and nature of certain
alleged crimes; and
WHEREAS, Customer is (or includes) a law enforcement agency that will supply data and other
information (the "Data') about the location and nature of certain alleged crimes to BAIR for use on
BAIR's Site; and
WHEREAS, certain BAIR software has been distributed to Customer by Spillman Technologies, Inc.
( "Spillman'), which will facilitate Customer's use of the Sites; and
WHEREAS, the parties desire through the sharing of the Data by the Customer and the use of the Data
by the BAIR to facilitate the sharing of crime data for the benefit of the general public and /or law
enforcement;
NOW, THEREFORE, for good and valuable consideration, the sufficiency of which is hereby
acknowledged by the parties, IT IS THEREFORE AGREED AS FOLLOWS:
AGREEMENT
1. DATA. Customer agrees that any Data it provides to BAIR may be displayed on BAIR's Site consistent
with the terms of this Agreement and the current Terms of Use (the "Terms of Use ") as posted on
raidsonline.com and /or atacraids.com (the "Sites'), the most recent version of which Terms of Use is
attached hereto as Exhibit A and incorporated herein by reference. BAIR may modify and update the
Terms of Use from time to time, effective upon the posting of such modified Terms of Use on either of the
Sites. Customer agrees that it is responsible for periodically reviewing the Terms of Use available online
at the Sites to familiarize itself with any changes thereto. Customer agrees to keep the Data updated and
to ensure that the Data provided by Customer to BAIR is displayed on BAIR's Site as Customer wishes.
BAIR is not responsible for the loss of any Data or the accuracy of the Data. Customer represents that
Data is accurate, complete and that it maintains a duplicate copy of all Data.
2. DATA USAGE DISCLAIMER. BAIR used Google Geocoder to geocode address locations that do not
already contain "X" and "Y" coordinates. Any "X" and "Y" coordinate information provided by the
Customer is assumed by BAIR to be accurate and will not be geocoded by Google Geocoder. Crime dot
locations geocoded by Google Geocoder as displayed on the Site are approximate due to automated
location methods and address inconsistencies. BAIR is not responsible for any errors or omissions in the
Data or the use of the Data by any third party, including the public or any law enforcement or
governmental agencies.
3. INTELLECTUAL PROPERTY. BAIR and its licensors retain and reserve exclusive ownership of all
worldwide copyrights, trademarks, service marks, trade secrets, patent rights, moral rights, property
rights and all other industrial rights in and to the Site, including any derivative works, modifications,
customizations, updates, or enhancements and BAIR grants Customer a license to use such rights for the
purposes hereunder.
54
W.
4. WARRANTY AND LIMITATIONS. BAIR'S SERVICES AND THE SITES ARE PROVIDED "AS IS"
WITHOUT ANY WARRANTY WHATSOEVER. CUSTOMER RECOGNIZES THAT THE "AS IS"
CLAUSE OF THIS AGREEMENT IS AN IMPORTANT PART OF THE BASIS OF THIS AGREEMENT,
WITHOUT WHICH BAIR WOULD NOT HAVE AGREED TO ENTER THIS AGREEMENT.
BAIR, ITS AFFILIATES AND SALES PARTNERS, INCLUDING SPILLMAN, DISCLAIM ALL OTHER
WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO ANY
WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND
NONINFRINGEMENT, WITH REGARD TO BAIR'S SERVICES AND THE SITES. NO
REPRESENTATION OR OTHER AFFIRMATION OF FACT REGARDING THE SERVICES SHALL BE
DEEMED A WARRANTY FOR ANY PURPOSE OR GIVE RISE TO ANY LIABILITY OF BAIR
WHATSOEVER. CUSTOMER ACKNOWLEDGES THAT IT HAS RELIED ON NO WARRANTIES
OTHER THAN AS EXPRESSLY SET FORTH IN THIS AGREEMENT.
UNDER NO CIRCUMSTANCES WILL BAIR OR ITS PARTNERS, INCLUDING SPILLMAN, BE LIABLE
FOR ANY INDIRECT, SPECIAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES (INCLUDING LOST
PROFITS) ARISING OUT OF OR RELATED TO THIS AGREEMENT OR THE SITES. IN NO EVENT
SHALL THE AGGREGATE LIABILITY OF BAIR AND ITS PARTNERS TO CUSTOMER FOR ANY
LOSS, DAMAGE OR CLAIM ARISING OUT OF OR RELATED TO THIS AGREEMENT OR THE SITES
EXCEED THE GREATER OF THE FOLLOWING: (A) THE TOTAL AMOUNTS PAID BY CUSTOMER
TO SPILLMAN OR BAIR FOR ACCESSING THE SITES; OR (B) FIVE U.S. DOLLARS ($5.00).
5. CONTROLLING LAW AND VENUE. The parties agree that the terms of this Agreement shall be
governed by and construed in accordance with the laws of the State of Colorado, not including any
conflict of laws provisions. The parties further agree that any action to enforce the provisions of this
Agreement shall be brought in District Court for the State of Colorado.
6. SEVERABILITY. If any provision of this Agreement shall be deemed by any court having jurisdiction
thereon to be invalid, illegal or unenforceable, it shall be severed and the balance of this Agreement shall
remain in effect; if any provision of this Agreement shall be deemed by any such court to be
unenforceable because such provision is too broad in scope, such provision shall be construed to be
limited in scope to the extent such court shall deem necessary to make it enforceable; and if any provision
is deemed inapplicable by any such court to any person or circumstances, it shall nevertheless be
construed to apply to all other persons and circumstances.
7. WAIVER. Any waiver by either party of any breach of any term or condition of this Agreement shall
not be construed as or be deemed to be a waiver of any future breach of such term or condition.
8. COUNTERPARTS. This Agreement may be executed in one or more counterparts, each of which shall
be deemed an original, and all of which taken together shall constitute one agreement, binding on the
parties hereto.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly
authorized representatives.
BAIR Analytics Inc. Customer:
Signature: Signature:
f
Printed Name: Sean Bair Printed Name:
Title: President Title:
Date: Date:
55
••
Exhibit A
DISCLAIMER AND TERMS OF USE
FOR
RAIDS ONLINE (WWW.RAIDSONLINE.COM)
ATACRAIDS (WWW.ATACRAIDS.COM)
With respect to your access and use of raidsonline.com and /or atacraids.com (the "Site "), BAIR Analytics Inc. ( "BAIR ") provides
its services to you, subject to the following Terms of Use ( "TOU "), which may be updated by BAIR from time to time without
notice to you, and which updates become effective when posted. You are responsible for regularly reviewing these terms and
conditions.
In addition, when using the Site, you and BAIR shall be subject to any posted guidelines or rules applicable to Sites or services
which may be posted from time to time. All such guidelines or rules are hereby incorporated by reference into these TOU. In
the event that any of the terms, conditions, and notices contained herein conflict with such guidelines or rules, then these terms shall
control. You agree to be bound by these TOU, and indicate such agreement by any access or use of this Site. Your use of this Site
demonstrates and manifests your assent to this Agreement. If you do not agree to this Agreement, do not access and use the Site.
1. PERMITTED USE. Subject to these TOU, BAIR hereby grants you the
Purposes:
(i) if you are accessing the Site as an individual, then any and all use
(ii) if you are accessing the Site on behalf of a business entity, then a
internal business purposes in connection with the establishment or ce
not
(iii) send or otherwise post unauthorized commercial corny
(iv) collect content or information, or otherwise access the
or scrapers) or by bypassing the Site's user interface withot
(v) upload viruses or other malicious code to the Site;
(vi) do anything that could disable, overburden, or impair t
(vii) facilitate or encourage any violations of this Agreeme,
expressly granted to you in this Agreement. Except as expr
or otherwise distribute the material on the Site unless speci
or assist third parties in framing, any of the weld pages cont
Agreement. The content and software on the Site are the pr
protected by U.S. and international copyright and other int(
solely for the following
is for your personal, non - commercial use only; or
use of the Site must be for such business entity's
i of a business relationship with BAIR. You shall
as spam)'on the Site;
rated means (such as harvesting bots, robots, spiders,
ie proper working of the Site, such as a denial of service attack; or
it. BAIR retains all rights with respect to the Site except those
,ssly permitted hereunder, you agree not to duplicate, publish, modify,
ica)ly authorized in writing by BAIR to do so. You agree not to frame,
rived in the Site. Such framing is strictly prohibited under this
)prietary property of BAIR and /or its suppliers and Partners and are
llectual property laws.
2. LINKS TO THIRD PARTY SITES. The Site may contain links or produce search results that reference links to third party
websites ( "Linked Sites "). BAIR has no control over these Linked Sites or the content within them. BAIR cannot and does not
guarantee, represent, or warrant that the content contained in the Linked Sites, including, without limitation other links, is
accurate, legal, and /or inoffensive. BAIR does not endorse the content of any Linked Site, nor does it warrant that a Linked Site will
not contain computer viruses or other harmful 'code that can impact your computer or other web access device. By using the Site to
search for or link to another Site, you agree and understand that such use is entirely at your own risk, and that you may not make any
claim against BAIR for any damages or losses whatsoever resulting from such use.
3. NO UNLAWFUL OR PROHIBITED USE. As a condition of your use of the Site, you warrant to BAIR that you will not use the
Site for any purpose that is unlawful or prohibited by these TOU. You agree not to use the Site in any manner which could
damage, disable, overburden, or impair the Site or interfere with any other party's use and enjoyment of the Site. You may not
obtain or attempt to obtain any materials or information through any means not intentionally made available or provided for through
the Site.
4. PRIVACY AND DISCLOSURE OF INFORMATION. Your privacy is important to us. BAIR is providing this notice to
describe and explain our online information practices and the choices you can make about the way your information is collected and
used.
A. THE INFORMATION WE COLLECT AND HOW WE COLLECT IT. In general, you can visit this Site without
telling us who you are or revealing any personal information about yourself. There are times, however, when we may need
information from you. Personal information like your name, postal address and e -mail address is obtained only when
voluntarily submitted. BAIR collects this information in several ways:
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200
(i) Through the user signing up to receive crime alerts, crime information, news, scheduling product
demonstrations, entering contests and /or completing surveys.
(ii) Through registration, surveys and other online forms.
(iii) As part of an ongoing sales process.
(iv) While providing technical support, consultation, or product information.
(v) Through the process of maintaining and upgrading our products. Through automated means such as communications
protocols, email, communications and cookies. To provide you with timely, high - quality information, we may also ask you to
provide us with information regarding your professional interests and experiences with our products or services. Providing us
with this information is optional. Personal data collected online may also be combined with information you provide to us
through other sources such as product registration, call centers, or in conjunction with events such as trade shows, training
seminars and conferences. Information that you supply will relate to the relationship that BAIR has with you or your
organization.
B. WEB SERVER LOGS. In the process of administering this Site, we maintain and track usage through Web server logs. Web
server logs provide information such as what types of browsers are accessing our Site, what pages receive high traffic, and the
tunes of day our servers experience significant load. We use this information to improve the content and navigation features of
our Site. Anonymized or aggregated forms of this data may be used to identify future features and functions to develop for the
Site and to provide better customer service.
C. COOKIES. There are various technologies, including one called "cookies" which can be used to provide tailored information
from a website. A cookie is an element of data that a website can send to your browser, which may then store it on your system.
Some BAIR pages use cookies or other technologies so that we can better serve you when you return to our Site. You can set your
browser to notify you when you receive a cookie, giving you the chance to decide whether to accept it. For more
information, please refer to user information provided with your Web browser.
D. WEB BEACONS. Some of our Web pages and HTML- formatted e -mail use Web beacons in conjunction with cookies to
compile aggregate statistics about website usage. A Web beacon is an electronic image, called a single -pixel (1x1) or clear GIF.
Web beacons can recognize certain types of information on 'a visitor's computer, such as a visitor's cookie numb We
beacons unusable by rejecting their associated cookies.
E. PERSONALIZED URL LINKS AND PI
web URL link for certain visitors. If you visit'
other types of information you have previous)
also personalize the content of newsletters, e -
interest. We collect information about how yo
with other information that is better tailor
links, you are agreeing to allow BAIR to colj
information about you and your relationship „v
the invitation to visit these Sites.
SONALIZED MESSAGE CONTENT. Occasionally, we may create a unique
of these Sites, you may find forms that are already filled out with your name, or
xdicated an interest in, based on information you have given us before. We may
it offers or invitations based on topics in which you have previously indicated an
onsume this type of personalized information in order to help us provide you
to your interests. If you choose to visit one of the personalized web URL
k information about your visits and also to associate that information with other
i BAIR. If you do not wish your information to be used in this way, do not accept
F. HOW WE USE YOUR INFORMATION. ' BAIR may use your personal information to:
(i) Fulfill subscription requests, orders for software and services made online and to provide other information you request.
(ii) Make the Site easier for you to use.
(iii) Help us customize content most relevant to your interests.
(iv) Notify you about important news concerning BAIR.
(v) Notify you of new products and services, product updates, technical support issues, events and special offers we think you
may be interested in.. We do analyze some of our Web services such as registrations, demos, downloads, and e -mail responses
at the individual level in order to improve the quality of those offerings and to better tailor our marketing to our customers'
needs.
G. HOW WE SHARE YOUR INFORMATION. We may share the personal data you provide with other BAIR entities and /or
business partners for purposes related to those described above. We will not sell, rent or lease to others your personally
identifiable information. BAIR reserves the right to disclose any and all pertinent information to law enforcement or
other governmental officials as we, in our sole discretion, believe necessary or appropriate.
H. CHOICE / OPT -OUT. BAIR offers you the choice of receiving different types of communication and information related to
our company, products and services. You may subscribe to e- newsletters or other publications; you may also elect to receive
marketing communications and other special offers from us via e -mail. If at any time you would like to change your
communication preferences, we provide unsubscribe links and an opt -out mechanism for your convenience.
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L OUR COMMITMENT TO DATA SECURITY. BAIR is concerned about the security of your information. To prevent
unauthorized access or disclosure, to maintain data accuracy, and to ensure the appropriate use of information, we have put in
place reasonable physical, electronic, and managerial procedures to safeguard and secure the information we collect online. We
use encryption technology when collecting or transferring sensitive data such as credit card information. Credit card numbers are
used only for processing payment and are not used for other purposes.
J. CHANGES TO THIS PRIVACY POLICY. If there are updates to the terms of BAIR's online Privacy Policy, we will post
those changes here and update the revision date in this document so that you will always know what information we collect
online, how we use it, and what choices you have. Your continued use of the Site following the posting of changes to this Privacy
Policy means you accept those changes.
K. YOUR ACCEPTANCE OF THESE TERMS. By using the Site, you signify your assent to this Privacy Policy.
5. OWNERSHIP OF USER SUBMITTED CONTENT. You agree that any and all information and content that you provide to the
Site becomes the exclusive property of BAIR, and you irrevocably assign all rights of ownership, including, without limitation,
intellectual property rights, to BAIR upon submission of the information and content. You represent and warrant that you are the
owner of such information and content and are authorized to make such assignment of rights.
6. OWNERSHIP OF LAW ENFORCEMENT AGENCY SUBMITTED CONTENT. All information provided by a law
enforcement agency is offered and owned by that law enforcement agency. Unless otherwise indicated by the law enforcement
agency, all data will be retained by BAIR Analytics Inc. and remain accessible by the general public and/or other law enforcement
agencies in accordance with the provisions of this Agreement. However, the law enforcement agency shall have the right to cause
BAIR Analytics Inc. to archive (remove from view) and purge (remove from database) all of its agency data at the agency's request.
Any law enforcement agency submitting information to BAIR Analytics Inc. represents and warrants that its disclosure of such
information does not violate any applicable federal, state or local statute or regulation concerning such disclosure and further agrees to
indemnify BAIR Analytics Inc. regarding its disclosure of such information should such disclosure be claimed to violate and federal,
state or local statute or regulation.
7. WARRANTY DISCLAIMER. BAIR does not promise th,,
specific results from your use of any content, search or link on
on an "AS IS" and "AS AVAILABLE" basis. BAIR does
will be free of viruses or other harmful features. BAIR_DIl�
INCLUDING ANY IMPLIED WARRANTIES OF MERCHA
PARTICULAR PURPOSE.
vill be error -free, uninterrupted, nor that the Site will provide
Site and all content contained within them are delivered
at or represent that files you download from the Site
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spMman-
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206
4
City of Tukwila
Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
October 20, 2015 — 5:30 p.m.; Hazelnut Conference Room
PRESENT
Councilmembers: Kathy Hougardy, Chair; Joe Duff ie, Kate Kruller (Absent: De'Sean Quinn)
Staff: Peggy McCarthy, Sandy Garrett,Trina Cook, Leon Richardson, Laurel Humphrey
CALL TO ORDER: Chair Hougardy called the meeting to order at 5:30 p.m.
I. PRESENTATIONS No presentations.
II. BUSINESS AGENDA
A. Resolution: Amending the Change Fund Levels
Staff is seeking Council approval of a resolution that would establish a $500 petty cash fund for
the payment of witness and juror fees. These payments are currently made through accounts
payable which involves three staff members. Cash payments are expected to be much more
efficient and will also remove these payments from the annual unclaimed property process. The
resolution also proposes to eliminate the Southside Visitor Center change fund, as the
establishment of the Tourism Promotion Area means the SSVC will no longer operate as a City
function. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 2, 2015 REGULAR
CONSENT AGENDA.
B. Update on Police Records Management System
The Police Department is planning to update its records management system which has been
in place for almost 20 years and is considered inefficient and limited. An updated system is
expected to improve effectiveness, efficiency and safety, reduce liability, and falls in alignment
with the City and the Police Department Strategic Plans. $350,000 has been set aside in the
contingency fund for this effort, and a request for an additional $500- 600,000 will come forward
in the City's budget amendment proposal due in committee next month. The total request will
include software, hardware, implementation, training, and half -time tech support position. A
request for proposals has been issued to identify a vendor, and the City's Tech Council has
been briefed and is in support of an updated records management system for the Police
Department. INFORMATION ONLY.
C. Update on 2014 Audit Report
The Washington State Auditor has issued the City's 2014 audit report. The City received a
clean report for the financial and accountability portions of the audit, but the audit of compliance
with federal grant regulations resulted in findings that the City did not have adequate internal
controls to ensure compliance with federal suspension and debarment requirements. The City
strongly disagrees with this finding, as it was in fact in compliance with those requirements, it
did just not have physical evidence, such as a printed out webpage. Many cities in South King
County have been observing and voicing concerns about changes in the State Auditor's Office
in the past two years. INFORMATION ONLY.
207
KIT:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Stephanie Brown, Human Resources Director
DATE: November 10, 2015
SUBJECT: 2016 Non - Represented Wages and Benefits
Information /Discussion Only
BACKGROUND
In May of 2012, the City Council adopted Resolution No. 1769 which applied different wage
adjustments to specific bands of the Non - Represented salary structure. Over the past few years
this has affected the salary structure line of regression creating compression at bands C43,
D61 -F102. The compression has resulted in employees at lower bands earning more than
employees in higher bands.
DISCUSSION
Upon review of the existing (2015) salary structure it was discovered that the regression line is
out of alignment causing compression to occur at bands C43, D61 -F102. To determine what
caused this misalignment, we looked back at wage adjustments that have been given to non -
represented compensation, since 2012. It appears that when the different percentage
adjustments were applied to the different bands within the salary structure, it created this
misalignment.
Council Resolution No. 1796 states "the goal of the City is to mitigate or avoid salary
compression issues where possible. An example of salary compression would be when a non -
represented supervisor earns less or is projected to earn less than those that he /she supervises
due to contracted wage increases."
With the represented groups expected to receive their contractual wage adjustments in 2016,
we will begin to see internal equity compression with the lower bands of the non - represented
group if we do not provide for a wage adjustment that is comparable. Therefore, the
Administration is recommending a threefold approach to address this issue, and would like to
discuss the recommendation in more detail with the Finance and Safety Committee.
RECOMMENDATION
• A 1 % pay increase for all non - represented employees which will preserve internal equity
as this will be in alignment with what will be received by some of our represented groups;
Changes to the salary structure line of regression, phased in over two years to address the
compression between the lower and upper bands due to previous wage adjustments not
applying to all bands. The data to show how phasing of the line over two years was not
completed in time for this meeting. Administration requests to bring it for review at the next
Finance and Safety Committee meeting on December 8. Alternatively, if the Finance and
Safety committee is comfortable with these recommendations, this proposal could go
directly to the next Council of the Whole meeting on November 23 with the final schedule.
l
INFORMATIONAL MEMO
Page 2
• A commitment during the 1St quarter of 2016 to review the City Council's compensation
policy related to non - represented wages and benefits, which would include an opportunity
for input from non - represented staff. In addition, this review could include a review of the
application of this policy for represented staff.
The Finance and Safety Committee is being asked to consider the Administration's
recommendation for non - represented employee compensation effective January 1, 2016, and
that Administration return to the Finance and Safety Committee meeting on December 8, or
alternatively directly to the Council of the Whole meeting on November 23, to provide the data
on the phased approach to correct the misalignment.
We look forward to discussing this information with you further. Thank you.
210