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Home My WebLink AboutCOW 2015-11-23 Item 4E - Grant - 2015 COPS Hiring Grant AwardCOUNCIL AGENDA SYNOPSIS Initials Meeting .Dalt, Prepared �y Mayor - Lyors reUi 4 Council review 11/23/15 PH ❑ Resolution Mtg Dale ❑ Ordinance Altg Date 12/07/15 PH [:] Other Alig Dale SPONSOR ❑ Coulnd [:] Mayor [:] HR [:] DCD ❑ 1- inance [:] 17"ire [:] IT [:] .P&R Z Police [:] PIF SPONSOR'S The City of Tukwila received a $250,000 grant award from the United States Department of sum,NlARy Justice through its COPS Hiring Program to fund two new outreach officers who will serve as liaisons to Tukwila's immigrant and refugee communities. This grant allows the City to increase its proactive work and outreach to all communities within Tukwila. The Council is being asked to consider this item at the November 23, 2015 Committee of the Whole meeting and subsequent December 7, 2015 Regular Meeting. R-I.,xiEwt,"t) BY El cow Mtg. [:] CA&P Cmte Z F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 11/17/15 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SP0NS(.)iz/Ar)N,IIN. Police Department ColMm"171"', Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE Exi)i,'ND rrul� I," RI QUTRl3D AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Coinnient.y.- MTG. DATE RECORD OF COUNCIL ACTION 11/23/15 ITEM INFORMATION ITEM NO. 4.E. 213 ;110NS01t: PHi HUYNH ORI(;INAj,A(,,IiNI),\Di\'I'I,": 11/23/15 AGENDA ITt',"m Tn,i.i? 2015 COPS Hiring Grant Award to the City of Tukwila CATEGORY ❑ Discussion All ,g Dale 11123119 Z Motion A11 g Dale 1217119 ❑ Resolution Mtg Dale ❑ Ordinance Altg Date [].BidAward Atg Dale [:] Public I4earing Al g Dale [:] Other Alig Dale SPONSOR ❑ Coulnd [:] Mayor [:] HR [:] DCD ❑ 1- inance [:] 17"ire [:] IT [:] .P&R Z Police [:] PIF SPONSOR'S The City of Tukwila received a $250,000 grant award from the United States Department of sum,NlARy Justice through its COPS Hiring Program to fund two new outreach officers who will serve as liaisons to Tukwila's immigrant and refugee communities. This grant allows the City to increase its proactive work and outreach to all communities within Tukwila. The Council is being asked to consider this item at the November 23, 2015 Committee of the Whole meeting and subsequent December 7, 2015 Regular Meeting. R-I.,xiEwt,"t) BY El cow Mtg. [:] CA&P Cmte Z F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 11/17/15 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SP0NS(.)iz/Ar)N,IIN. Police Department ColMm"171"', Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE Exi)i,'ND rrul� I," RI QUTRl3D AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Coinnient.y.- MTG. DATE RECORD OF COUNCIL ACTION 11/23/15 MTG. DATE ATTACHMENTS 11/23/15 Informational Memorandum dated 10/14/15, with attachments Minutes from the Finance and Safety Meeting of 11/17/15 12/7/15 213 214 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance & Safety Committee FROM: Mike Villa, Chief of Police BY: Commander Eric Drever DATE: October 14, 2015 SUBJECT: 2015 COPS Hiring Grant Award to the City of Tukwila ISSUE The City of Tukwila received a $250,000 grant award from the United States Department of Justice through its COPS Hiring Program to fund two new outreach officers who will serve as liaisons to Tukwila's immigrant and refugee communities. This grant allows the City to increase its proactive work and outreach to all communities within Tukwila. I�Ta1601 belIP►I�7 The population of Tukwila includes multiple people who are recent refugees or immigrants from poverty stricken countries. The Tukwila Police Department has had limited resources for reaching out to these community members that tend to be targeted and taken advantage of by criminals because of their refugee /immigrant status. We have made progress with our outreach efforts within the Somali population and other diverse groups to problem solve and improve relationships; however, there are more communities within Tukwila that need our assistance. DISCUSSION The two outreach officers will be assigned to the residential districts in Tukwila. These new officers would have the task of proactively meeting and working with these groups in their own neighborhoods rather than expecting populations facing significant barriers to participation to initiate contact. Additionally, community members who may have had a negative history with law enforcement in their country of origin will start to see Tukwila Police Officers as trusted representative of the City, State, and Federal government rather than a government official to be feared. The Tukwila Police Department will also have these officers attend community events, such as community festivals and cultural celebrations. Currently, Tukwila officers work closely with the Abdu Bakr Mosque and the Church of the Vietnamese Martyrs along with other community groups to problem solve and improve community relationships. The increase in staffing will facilitate the expansion of these relationships to additional groups and institutions. The Tukwila School District has one high school, Foster High School, for the City of Tukwila. Adding outreach staff will allow for more officer attendance at school events and assist the district by participating as guest instructors in classes, thus increasing their contact with many ethnic communities within the city. 215 INFORMATIONAL MEMO Page 2 FINANCIAL IMPACT FY 2015 COPS Hiring Program (CHP) grant funds cover @ percentage Of the approved entry- level salary and fringe benefits of each newly-hired and/or rehired, full-time sworn career |avv enforcement officer for three years (36 months) up to $125,000 per officer position. CHP grant funding will be based on our agency's current entry-level salaries and fringe benefits for full-time sworn officers. The grant awarded two positions, for 8 total Of$25O'OOO over three years. NOTE: The grant 8vv8nd is for three years; however, the contractual |@DgU8ge of the grant requires retention Of officers, hired using grant fUOdS' for 8 period of twelve months upon expiration Of the grant. Summary of Financial Impact'. Expenditure Cost — Salary and benefits over 4 years for two officers $ 1,038,122 Uniform and Equipment $ 15,600 Marked Police Vehicle (1 car for the 2 positions) $ 66,000 O&M for Vehicle over four years $ 47,760 Replacement Schedule for vehicle over four years $ 44,000 Grant award $ (250,000) Total city cost over four years: $ 961,482 RECOMMENDATION The Mayor supports the COPS Grant. The Council is being asked to authorize the Mayor to accept the award and tO consider this item 3t the November 25.2015. Committee Of the Whole meeting and SUbS8qU8Dt December 7. 2015. F<8gU|8r Meeting. ATTACHMENTS -2O15 COPS Hiring Grant Application -Officer Wage and Benefit Calculation -Award document Cops Hiring Program wA201n Info momos\tOpS0mntldoc PDF Print View (300 PS S AIII III Ili cat i o Cti�T�� COMMUNITY UNITY ORIENTED PCTN.NON Ci SERVICES US, DEPARTMENT OF JUSTICE • • l+ Page 1 of 30 Federal assistance is being requested under the following COPS program: Verify the COPS grant program for which you are requesting federal assistance. A separate application must be completed for each COPS program for which you are applying. Please ensure that you read, understand, and agree to comply with the applicable grant terms and conditions as outlined in the COPS Application Guide before finalizing your selection. The program you have selected is: COPS Hiring Program 217 PDF Print View Page 2 of 30 A. Type of Agency (select one) Law Enforcement Non -Law Enforcement From the list below, please select the type of agency which best describes the applicant. Law Enforcement Entities Polk "o 2A. CHP Eligibility Questions In this section, we will ask you several questions about your law enforcement agency operations and authority to determine your eligibility to apply for a COPS Hiring Program (CHP) grant. Please note that CHP applicants must have a police department which is operational as of June 19, 2015, or receive services through a new or existing contract for law enforcement services. Applicants must also maintain primary law enforcement authority for the population to be served. Additionally, if funds under this program are to be used as part of a written contracting arrangement for law enforcement services (e.g., a town which contracts with a neighboring sheriff's department to receive services), the government agency wishing to receive law enforcement services must be the legal applicant in this application (although we will ask you to supply some information about the contract service provider later). Part I. Law Enforcement Agency Operations A law enforcement agency is established and operational if the jurisdiction has passed authorizing legislation and it has a current operating budget. Q1) Is your agency established and currently operational? yos Part II. Contracting to Receive Law Enforcement Services Q1) If awarded, does your agency plan to use funds awarded under this grant to establish or supplement a written contract for law enforcement services (e.g., a town contracting for services with a nearby sheriffs department)? No Part III. Law Enforcement Agency Authority An agency with primary law enforcement authority is defined as the first responder to calls for service for all types of criminal incidents within its jurisdiction. Agencies are not considered to have primary law enforcement authority if they only: respond to or investigate specific type(s) of crime(s); respond to or investigate crimes within a correctional institution; serve warrants; provide courthouse security; transport prisoners; and /or have cases referred to them for investigation or investigational support. Q1) Based on the definition above, does your agency have primary law enforcement authority? [Or, if contracting to receive services, does the agency that will be providing law enforcement services have primary law enforcement authority for the population to be served ?] yo A. Applicant ORI Number WA01723 The ORI number is assigned by the FBI and is your agency's unique identifier. The COPS Office uses the first seven characters of this number. The first two letters are your state abbreviation, the next three numbers are your county's code, and the next two numbers identify your jurisdiction within your county. If you do not currently have an ORI number, the COPS Office will assign one to your agency for the purpose of tracking your grant. ORI numbers assigned to agencies by the COPS Office may end in 'ZZ." B. Applicant Data Universal Numbering System (DUNS) Number: 10102075040000 A Data Universal Numbering System (DUNS) number is required prior to submitting this application. A DUNS number is a unique nine or thirteen digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds. For more information about how to obtain a DUNS number, please refer to the "Haw to Apply" section of the COPS Application Guide. C. System for Award Management (SAM) The System for Award Management (SAM) replaces the Central Contractor Registration (CCR) database as the repository for standard information about federal financial assistance applicants, recipients, and sub - recipients. DOJ requires that all applicants (other than individuals) for federal financial assistance maintain current registrations in the SAM database. Please note that applicants must update or renew their SAM registration at least once a year to maintain active status. Applicants that were previously registered in the CCR database must, at a minimum: Create a SAM account Lag into SAM and migrate permissions to the SAM account (all the entity registrations and records should already have been migrated). Applicants that were not previously registered in the CCR database must register in SAM prior to registering in Grants.gov. Information about SAM Registration procedures can be accessed at http: / /www.sam.gov. 218 PDF Print View Page 3 of 30 For more information about haw to register with SAM, please refer to the "Haw to Apply" section of the COPS Application Guide. Your SAM Registration is set to expire on: 10 /05/2016 Please enter date in MM/DD/YYYY format. Nate: If your SAM registration is set to expire prior to September 30, 2015, please renew your SAM Registration prior to completing this application. Contact the SAM Service Desk at 866- 606 -8220 or view /update your registration information at http: / /www.sam.gov D. Geographic Names Information System (GNIS) ID: 12722001 Please enter your Geographic Names Information System (GNIS) Identification Number. This is a unique ID assigned to all geographic entities by the U.S. Geological Survey. To look up your GNIS Feature ID, please go to the website: http:// geonames .usgs.gov /domesticlindex.html. For more information about haw to obtain a GNIS number, please refer to the "Haw to Apply" section of the COPS Application Guide. E. Cognizant Federal Agency: f' cpa irtrr enk rrt,lua� icn Select the legal applicant's Cognizant Federal Agency. A Cognizant Federal Agency, generally, is the federal agency from which your jurisdiction receives the most federal funding. Your Cognizant Federal Agency also may have been previously designated by the Office of Management and Budget. Applicants that have never received federal funding should select the "Department of Justice" as the Cognizant Federal Agency. F. Fiscal Year: From 1c)1/01/2015 to 12/31/2015 Please enter date in MM/DD/YYYY format. G. Law Enforcement Agency Sworn Force Information 1. Enter the Fiscal Year Budgeted Sworn Force Strength for the current fiscal year below. The budgeted number of sworn officer positions is the number of sworn positions funded in your agency's budget, including funded but frozen positions, as well as state, Bureau of Indian Affairs, and /or locally funded vacancies. Do not include unfunded vacancies or unpaid /reserve officers. a. Number of officers funded in agency's current fiscal year budget: Full -Time: Part -Time: H. Civilian Staffing 1. Enter the number of civilian positions funded in agency's current fiscal year budget: a. Number of civilian positions funded in agency's current fiscal year budget: Full -Time: 1,3 Part -Time: I. U.S. Department of Justice and Other Federal Funding Applicants are required to disclose whether they have pending applications for federally funded assistance or active federal grants that support the same or similar activities or services for which grant funding is being requested under this application. Be advised that as a general rule COPS grant funding may not be used for the same item or service funded through another funding source. However, leveraging multiple funding sources in a complementary manner to implement comprehensive programs or projects is encouraged and is not seen as inappropriate. To aid the COPS Office in the prevention of awarding potentially duplicative funding, please indicate whether your agency has a pending application and /or an active grant with any other federal funding source (e.g. direct federal funding or indirect federal funding through State sub - awarded federal funds) which supports the same or similar activities or services as being proposed in this COPS application. (check all that apply): Bureau of Justice Assistance (BJA) Pending Application Active Grant Office of Justice Programs (OJP) Pending Application Active Grant Office of Juvenile Justice and Delinquency Prevention (OJJDP) Pending Application Active Grant Office on Violence Against Women (OVW) Pending Application Active Grant National Institute of Justice (NIJ) Pending Application 219 PDF Print View Page 4 of 30 Active Grant Office for Victims of Crime (OVC) Pending Application Active Grant Other Department of Justice Funding Pending Application Active Grant Other Federal or State Sub - awarded Funding Pending Application Active Grant r No Federal or State Sub - awarded Funding SECTION : EXECUTIVE INFORMATION Nate: Listing individuals without ultimate programmatic and financial authority for the grant could delay the review of your application, or remove your application from consideration. A. Law Enforcement Executive /Agency Executive Information: For Law Enforcement Agencies: This is the highest ranking law enforcement official within your jurisdiction (e.g., Chief of Police, Sheriff, or equivalent). The section below has been pre - populated from the information listed in your COPS Office Agency Portal Account. If this information is no longer correct, please lag in to your COPS Office Agency Portal account and make the necessary corrections before proceeding with this application. For assistance, please call the COPS Office Response Center at 800- 421 -6770. For Nan -Law Enforcement Agencies: This is the highest ranking individual in the applicant agency (e.g., CEO, President, Chairperson, Director, etc.) who has the authority to apply for this grant on behalf of the applicant agency. If the grant is awarded, this position would ultimately be responsible for the programmatic implementation of the award. The section below has been pre - populated from the information listed in your COPS Office Agency Portal Account. If this information is no longer correct, please lag in to your COPS Office Agency Portal account and make the necessary corrections before proceeding with this application. For assistance, please call the COPS Office Response Center at 800- 421 -6770. Title: Chief of Police First Name: Mike MI: Last Name: Villa Suffix: Agency Name: Tukwila Police Department Streetl: 6200 Southcenter Boulevard Street2: City: Tukwila State: WA Zip / Postal Code: 98188 Telephone Number: 2064311815 Fax: 2064337197 Email: m.villa @tukwilawa.gov Edit Contact Information If your agency previously indicated in Section 2, that if awarded, this grant would be used in a written contracting arrangement to receive law enforcement services (e.g., a town which is contracting with a neighboring sheriffs department to receive services), then question 4A, should display the executive information for the agency which will be providing the law enforcement services under this grant (e.g., Sheriff. Question 4B should display the executive information for the government agency which will be receiving the law enforcement services under this grant (i.e., Mayor, City Manager, etc.). Before proceeding with this application, we ask that you please lag onto the COPS Office Agency Portal to update the agency providing law enforcement services as your Law Enforcement Executive /Agency Executive Information. This information will be used to populate Section 4 of this application, so please ensure its accuracy. B. Government Executive /Financial Official Information: For Government Agencies: This is the highest ranking government official within your jurisdiction (e.g., Mayor, City Administrator, or equivalent). The section below has been pre - populated from the information listed in your COPS Office Agency Portal Account. If this information is no longer correct, please lag in to your COPS Office Agency Portal account and make the necessary corrections before proceeding with this application. For assistance, please call the COPS Office Response Center at 800- 421 -6770. For Nan - Government Agencies: This is the financial official who has the authority to apply for this grant on behalf of the applicant agency (e.g., CFO, Treasurer, etc.). If the grant is awarded, this position would ultimately be responsible for the financial management of the award. Please note that information for non- executive positions (e.g., clerks, trustees, etc.) is not acceptable. The section below has been pre - populated from the information listed in your COPS Office Agency Portal Account. If this information is no longer correct, please lag in to your COPS Office Agency Portal account and make the necessary corrections before proceeding with this application. For assistance, please call the COPS Office Response Center at 800- 421 -6770. Title: Mayor First Name: Jim MI: Last Name: Haggerton Suffix: Agency Name: Tukwila Police Department Streetl: 6200 Southcenter Boulevard Street2: City: Tukwila State: WA Zip / Postal Code: 98188 Telephone Number: 2064331805 Fax: 2064331833 Email: mayor @ci.tukwila.wa.us 220 PDF Print View Edit Contact Information C. Application Contact Information: Application Contact: Enter the application contact's name and contact information. Title: lcornrnunity F :Iolic,iir16 First Name: F7 77 MI: 0 Last Name: Agency Name Page 5 of 30 F:IaHma n Suffix: 13oicca t.)no.., I '5Awiil°a Police Department j Street1: 16200 f:x;�au fficaenter Blvd Street2: City: I f "[JIcwiil°a State: VVA M,m Zip / Postal Code: E;I93185 Telephone Number: 1206 131 21 Fax: 1206 24rd .6181 Email c pariman@tukwilawa.gov Part I Enter the Fiscal Year Actual Sworn Force Strength as of the date of this application. The actual number of sworn officer positions is the actual number of sworn positions employed by your agency as of the date of this application. Do not include funded but currently vacant positions or unpaid positions. Number of officers employed by your agency as of the date of this application: Full -Time: 76 Part -Time: 3 What is the actual population your department serves as the primary law enforcement entity? This may or may not be the same as your census population. For example, a service population may be the census population minus incorporated towns and cities that have their own police department within your geographic boundaries or estimates of ridership (e.g., transit police) or visitors (e.g., park police). An agency with primary law enforcement authority is defined as having first responder responsibility to calls for service for all types of criminal incidents within its jurisdiction. For FY 2015 COPS Hiring Program (CHP) applicants are eligible to apply for the number of officers equal to 5% of their actual sworn force strength up to a maximum of 25 officers. Agencies with a sworn force of twenty or fewer officers may apply for one (1) officer position. Agencies with a service population of 1 million or above may apply for up to 25 officer positions; however, agencies with a service population less than 1 million may apply for up to 15 officer positions. FY 2015 CHP grant funds cover 75 percent of the approved entry -level salary and fringe benefits of each newly -hired and /or rehired, full - time sworn career law enforcement officer for three years (36 months) up to $125,000 per officer position. CHP grant funding will be based on your agency's current entry -level salaries and fringe benefits for full -time sworn officers. If your agency requests officers to be deployed as School Resource Officers (SRO), ALL OF THE OFFICER POSITIONS REQUESTED BELOW MUST BE USED TO DEPLOY FULL -TIME SCHOOL RESOURCE OFFICERS. Applicants in this focus area are encouraged to refer to Recommendation 4.6 in the Interim Report of the President's Task Force on 21st Century Policing for suggested actions to incorporate into your proposed community policing strategy. [http: // cops. usdoj. gov /pdf/ taskforce /Interim_TF_Report.pdf] Do not request more officer positions than your agency can expect to deploy in this capacity. A "school resource officer" is a career law enforcement officer, with sworn authority, who is engaged in community policing activities and is assigned by the employing agency to work in collaboration with schools. If awarded a grant for SRO position(s), please note that the COPS Office requires that the officer(s) deployed into the SRO position(s) spend a minimum of 75 percent of their time in and around primary and secondary schools working on school and youth - related activities.The placement of law enforcement officers in school carries a risk of contributing to a "school -to- prison pipeline" process where students are arrested or cited for minor, non - violent behavioral violations and then diverted to the juvenile court system. This pipeline wastes community resources and can lead to academic failure and greater recidivism rates for these students. If awarded, the grantee will agree that any officers deployed while implementing School -based Policing under the COPS Hiring grant cannot be involved in the administrative discipline of the students. There must be an increase in the level of community policing activities performed in and around primary or secondary schools in the agency's jurisdiction as a result of the grant. The time commitment of the funded officers must be above and beyond the amount of time that the agency devoted to the schools before receiving the grant. Grantees using CHP funding to hire and /or deploy School Resource Officers into schools agree that a signed Memorandum of Understanding (MOU) between the law enforcement agency and the school partner(s) must be submitted to the COPS Office before obligating or drawing down funds under this award. An MOU is not required at time of application; however, if the law enforcement agency already has an MOU in place that is applicable to the partnership, the MOU can be submitted as an attachment in Section 13 of the grant application. The MOU must contain the following; the purpose of the MOU, clearly defined roles and responsibilities of the school district and the law enforcement agency; focusing officers' roles on safety, information sharing, supervision responsibility and chain of command for the SRO and signatures. If awarded, grantee will agree that the MOU must be submitted and accepted by the COPS Office 90 days from the award start date which is located on the Award Document. The implementation of the COPS Hiring Grant without submission and acceptance of the required MOU within the 90 day timeframe may result in expenditures not being reimbursed by the COPS Office and /or award de- obligation. 221 PDF Print View Page 6 of 30 In addition, in Section 6B, you must select "School Based Policing through School Resource Officers" under "Child and Youth Safety Focus" as your focus area. Is your agency requesting that all of these officer positions be deployed as School Resource Officers (SROs)? No Based on the information provided in this application: Your agency is eligible to apply for up to the number of officer position(s) shown below. 4 How many entry - level, full -time officer positions is your agency requesting in this application? 0 IMPORTANT: If you later return to this section of the application and change the above number of officers you are requesting, you must then go to Section 14A, Part 1 to allow the application to recalculate your budget figures. You will also need to adjust your projection of your Federal /Local share costs in the chart located in Section 14A, Part 3. Failure to do this will cause a conflict in your budget submission. Next, your agency must allocate the number of positions requested under each of the three hiring categories described below based on your agency's current needs at the time of this application. Please be mindful of the initial three -year grant period, and your agency's ability to fill and retain the officer positions awarded, while following your agency's established hiring policies and procedures. CHP grant awards will be made for officer positions requested in each of the three hiring categories, and grantees are required to use awarded funds for the specific categories awarded. It is imperative that your agency understand that the COPS statutory nonsupplanting requirement mandates that grant funds may only be used to supplement (increase) a grantee's law enforcement budget for sworn officer positions and may not supplant (replace) state, local, or tribal funds that a grantee otherwise would have spent on officer positions if it had not received a grant award. This means that if your agency plans to: (a) Hire new officer positions (including filling existing vacancies that are no longer funded in your agency's budget): It must hire these new additional positions on or after the official grant award start date, above its current budgeted (funded) level of sworn officer positions, and otherwise comply with the nonsupplanting requirement as described in detail in the Grant Owner's Manual. (b) Rehire officers who have been laid off by any jurisdiction as a result of state, local, or tribal budget cuts: It must rehire the officers on or after the official grant award start date, maintain documentation showing the date(s) that the positions were laid off and rehired, and otherwise comply with the nonsupplanting requirement as described in detail in the Grant Owner's Manual. (c) Rehire officers who are (at the time of application) currently scheduled to be laid off (by your jurisdiction) on a specific future date as a result of state, local, or tribal budget cuts: It must continue to fund the officers with its own funds from the grant award start date until the date of the scheduled lay -off (for example, if the CHP award start date is September 1 and the lay -offs are scheduled for November 1, then the CHP funds may not be used to fund the officers until November 1, the date of the scheduled lay -off); identify the number and date(s) of the scheduled lay- off(s) in this application (see below); maintain documentation showing the date(s) and reason(s) for the lay- off; and otherwise comply with the nonsupplanting requirement as described in detail in the Grant Owner's Manual. [Please note that as long as your agency can document the date that the lay- off(s) would occur if CHP funds were not available, it may transfer the officers to the CHP funding on or immediately after the date of the lay -off without formally completing the administrative steps associated with a lay -off for each individual officer.] Documentation that may be used to prove that scheduled lay -offs are occurring for local economic reasons that are unrelated to the availability of CHP grant funds may include (but are not limited to) council or departmental meeting minutes, memoranda, notices, or orders discussing the lay -offs; notices provided to the individual officers regarding the date(s) of the lay -offs; and /or budget documents ordering departmental and /or jurisdiction -wide budget cuts. These records must be maintained with your agency's CHP grant records during the grant period and for three years following the official closeout of the CHP grant in the event of an audit, monitoring, or other evaluation of your grant compliance. If your agency's request is funded, your agency will have the opportunity after the award announcement to request a grant modification to move awarded funding into the category or categories that meet your agency's law enforcement needs at that time (including updating the dates of future scheduled lay- offs). If you need additional information regarding requesting a modification, please contact the COPS Office Response Center at 1- 800 -421- 6770. Category A: New, additional officer positions (including filling existing vacancies no longer funded in your agency's budget). Category A Request: 0 Category B: Rehire officers laid off (from any jurisdiction) as a result of state or local budget reductions. Category B Request: Jo I Category C: Rehire officers scheduled to be laid off (at the time of the application) on a specific future date as a result of state or local budget reductions. We also need some information about when the layoff of officers in this category is scheduled to occur. In the space below, please indicate when the officer(s) specified in this category are scheduled to be laid off. To enter your information, click "Add a New Officer Layoff'. To save your submission, click "Save" before moving to the next section. �L Ifs 222 PDF Print View Page 7 of 30 Nuiraiber of Officers 1I Irate there officers are scheduled to Ihie laid off d Action.,.� Add a New Officer I....ayoff Total Category C Request: 0 Part 3 As noted previously, the number of officers an applicant can request under the COPS Hiring Program in 2015 is capped. However, the COPS Office is interested in learning more about the overall need for officer positions within your department. Therefore, if no officer caps were in place, what is the total number of officers that your agency would be requesting in this application? Hire Re -Hires o Lay Off o Part 4 1. Under the 2015 COPS Hiring Program, applicants are not required to hire post- September 11, 2001 military veterans as new hires. However, the COPS Office supports the Attorney General's commitment to hiring military veterans whenever possible. Please note that if your agency checks "yes" to the question below, your agency will be required to maintain documentation that it made every effort possible (consistent with your internal procedures and policies) to hire at least one military veteran. Does your agency commit to hire and /or rehire at least one post- September 11, 2001 military veteran (as defined in the Application Guide) for the officer position(s) you have requested? y, Yes No If yes, how many officer position(s) from your total 2015 CHP request does your agency anticipate filling with post- September 11, 2001 military veterans? 0 SECTION : LAW ENFORCEMENT & COMMUNITY POLICING STRATEGY Community Policing Strategy COPS Office grants must be used to reorient the mission and activities of law enforcement agencies through initiating community policing or enhancing their involvement in community policing with the officers hired under this grant program, or an equal number of veteran officers who have been redeployed to implement this plan after hiring the entry -level COPS- funded officers. If awarded funds, your responses to sections II(a) and II(b) that follow will constitute your agency's community policing strategy under this grant. Your organization may be audited or monitored to ensure that it is initiating or enhancing community policing in accordance with this strategy. The COPS Office may also use this information to understand the needs of the field, and potentially provide for training, technical assistance, problem solving and community policing implementation tools. Please note that the COPS Office recognizes that your COPS- funded officer(s) (or an equal number of veteran officers who are redeployed after hiring the entry -level COPS- funded officers) will engage in a variety of community policing activities and strategies, including participating in some or all aspects of your identified community policing strategy. Your community - policing strategy may be influenced and impacted by others within and outside of your organization; this is considered beneficial to your community policing efforts. At any time during your grant, you should be prepared to demonstrate (1) the community policing activities engaged in prior to the grant award that are detailed in section I of this application and (2) how the grant funds and grant- funded officers (or an equal number of redeployed veteran officers) were specifically used to enhance (increase) or initiate community policing activities according to your community policing strategy contained in sections II (a) and II (b) of this application. Finally, we also understand that your community policing needs may change during the life of your grant. Minor changes to this strategy may be made without prior approval of the COPS Office; however, grantees will be required to report on progress and /or changes to the community policing strategy (if any) through required progress reports. If your agency's community policing strategy changes significantly, you must submit those changes to the COPS Office for approval. Changes are "significant" if they deviate from the specific crime problems(s) originally identified and approved in the community policing strategy submitted with the application. In some cases, changes to the approved community policing approaches may also be deemed significant and may require approval of a modified community policing strategy by the COPS Office, depending on the scope and nature of those changes as identified in the quarterly progress reports. The following is the COPS Office definition of community policing that emphasizes the primary components of community partnerships, organizational transformation, and problem solving. Please refer to the COPS Office web site (http: / /www.cops.usdoj.gov) for further information regarding this definition. Community policing is a philosophy that promotes organizational strategies, which support the systematic use of partnerships and problem solving techniques, to proactively address the immediate conditions that give rise to public safety issues, such as crime, social disorder, and fear of crime. 223 PDF Print View Page 8 of 30 The COPS Office has completed the development of a comprehensive community policing self- assessment tool for use by law enforcement agencies. Based on this work, we have developed the following list of primary sub - elements of community policing. Please refer to the COPS Office web site (http: / /www.cops.usdoj.gov) for further information regarding these sub - elements. Community Partnerships: Collaborative partnerships between the law enforcement agency and the individuals and organizations they serve to both develop solutions to problems and increase trust in police. Other Government Agencies Community Members /Groups Non - Profits /Service Providers Private Businesses Media Organizational Transformation: The alignment of organizational management, structure, personnel and information systems to support community partnerships and proactive problem - solving efforts. Agency Management Climate and culture Leadership Labor relations Decision - making Strategic planning Policies Organizational evaluations Transparency Organizational Structure Geographic assignment of officers Despecialization Resources and finances Personnel Recruitment, hiring and selection Personnel supervision /evaluations Training Information Systems (Technology) Communication /access to data Quality and accuracy of data Problem Solving: The process of engaging in the proactive and systematic examination of identified problems to develop effective responses that are rigorously evaluated. Scanning: Identifying and prioritizing problems Analysis: Analyzing problems Response: Responding to problems Assessment: Assessing problem - solving initiatives Using the Crime Triangle to focus on immediate conditions (Victim /Offender /Location) I. Current Organizational Commitment to Community Policing 1) For each of the following statements, please answer in terms of existing agency policies and practices as they relate to collaborative partnerships and problem solving activities. Please check all that apply. ACTIVITY Community Partnerships Problem Solving Q1a. The agency mission statement, vision, and /or goals includes references to: Q1 b. The agency strategic plan includes specific goals and /or objectives relating to: 4 Q1c. The agency recruitment, selection and hiring processes include elements relating to: IQ 1d. Annual line officers evaluations assess performance in: 224 PDF Print View , e. Line officers receive regular (at least once every two ars) trainina in: Page 9 of 30 2) Which of the following internal management practices does your agency currently employ? Please check all that apply. Assignment of officers to specific neighborhoods or areas for longer periods of time to enhance customer service and facilitate more contact between police and citizens Assignment of officers to geographic hot spots that are defined statistically by creating incident maps to identify geographic clustering of crime and disorder In- service training for officers on basic and advanced community policing principles Early Intervention Systems that help identify officers who may be showing signs of stress, personal problem, and questionable work conduct Alternatives to formal disciplinary practices that encourage ethical behavior None of the above 3) Which of the following do you count/measure to annually assess your agency's overall performance? Please check all that apply. Response times Reported crimes Reported incidents Arrests and citations Problem solving outcomes Department employee satisfaction Clearance rates 4' Complaints of officer behavior Reduction of crime in identified hot spots Repeat calls for service Social disorder /nuisance problems (e.g. graffiti, panhandling, loitering, etc.) Satisfaction with police services Fear of crime Victimization (i.e. non - reported crime) Community meetings held /attended Use of force incidents Meeting the priorities as identified in your agency strategic plan My agency does not conduct annual assessments of overall performance 4) Through which of the following does your agency routinely share information with community members? Please check all that apply. Neighborhood, beat, and /or school meetings Local media outlets Agency newsletter Neighborhood newsletters Agency website Social networking (Blogs, Twitter feeds, Facebook pages, etc.) Citizen alert system (telephone, email, text, etc.) Citizen alert system that is geographically targeted, based on updated hot spots Public access television /radio Community organization board membership Public forums with Chief /Sheriff /Command staff Posters, billboards, flyers None of the above 5) Through which of the following ways does your agency formally involve community members in influencing agency practices and operations? Please check all that apply. 4 Citizen police academies Volunteer activities Auxiliary police programs Civilian review boards (e.g. disciplinary review boards) 225 PDF Print View Page 10 of 30 Citizen advisory groups (i.e. informal advisory function) Involvement in hiring decisions (i.e. interview panels, selection boards, etc.) Involvement in contributing to annual line officer performance reviews Representation on promotional boards Participation in accountability and performance reporting and tracking meetings Participation in complaint resolution process (i.e. formal mediation, disciplinary boards, etc.) None of the above II(a) Proposed Community Policing Strategy: Problem Solving and Partnerships COPS grants must be used to initiate or enhance community policing activities with either the newly -hired officers funded by this grant program, or an equivalent number of veteran officers who are redeployed to implement this community policing strategy after hiring the additional entry -level officers with COPS grant funds. In this section you will be asked to identify the crime and disorder problem /focus area and the partners to be engaged through your requested COPS funding. Identifying the specific problem /focus area and partnerships that your agency plans to focus on is important to ensure that you satisfy the requirements for COPS funding under this program and to ensure that ultimately the additional grant- funded officers (or equivalent number of redeployed veteran officers) will initiate or enhance your agency's capacity to implement community policing strategies and approaches. 6) Using the following list, select a problem /focus area that will be addressed by the officers requested in this application. Please choose the option that best fits your problem. You may select one problem /focus area to address through this grant funding. When identifying a problem, it is important to think about the nature of similar incidents that taken together comprise the problem, and accordingly describe it in precise, specific terms (e.g. "burglary of retail establishments ", rather than just "burglary "). In doing this, it can be helpful to consider all aspects of the problem, including the likely offenders, the suitable targets /victims, and how these come together in time and space. Child and Youth Safety Focus Child Sexual Predators and Internet Safety Children Exposed to Violence Youth Crime and Delinquency Child and Youth Safety Focus School Based Policing through School Resource Officers By selecting this focus area, your agency is committing that if awarded, all officer positions requested in this application (or an equivalent number of redeployed veteran officers) will be used to deploy School Resource officers and address problems in and around primary and secondary schools. Please specify the areas the School Resource Officer(s) would address (check all that apply): Address crime problems, gangs, and drug activities affecting or occurring in or around an elementary or secondary school; Develop or expand crime prevention efforts for students; Educate youth in crime prevention and safety; Develop or expand community justice initiatives for students; Train students in conflict resolution, restorative justice, and crime awareness; Assist in the identification of physical changes in the environment that may reduce crime in or around the school; Assist in developing school policy that addresses crime and to recommend procedural changes to enhance school safety. " Other Area (Please Specify Other Area) Other Child and Youth Safety Focus (please specify) Drug Related Problems Drug Manufacturing /Trafficking Drug Dealing Drug Abuse Other Drug Related Problem (please specify) Homeland Security Problems Protecting Critical Infrastructure Problems Information or Intelligence Problems 226 PDF Print View Page 11 of 30 Other Homeland Security Problem (please specify) Non - Violent Crime Problems Burglary Fraud Larceny /Theft (Non -Motor Vehicle) Motor Vehicle Theft /Theft from Motor Vehicle Vandalism Social Disorder Quality of Life Problem Prostitution Other Non - Violent Crime Problem (please specify) Building Trust Applicants selecting any of the following Building Trust Focus Areas are encouraged to refer to the Interim Report of the President's Task Force on 21st Century Policing for suggested actions to incorporate into your proposed community policing strategy.[ http: // cops. usdoj. gov/ pdf/ taskforce /interim_TF_Report.pdf] Impartial Policing Transparency Fairness and Respect Sr Community Engagement If selected: Please specify your community engagement focus; for example: community outreach mechanisms (i.e. website, social media, reverse 311), regular or effective community meetings, and interaction with or knowledge about community stakeholders. Increased schod ar, Uvity pairticilpa° ion, Increased limigir; nr population corn acA through cornrrrG. niu y par kneir,,lh�ips, and Business Di ; r Diversifying Police Departments Other Building Trust Focus (please specify) Traffic /Pedestrian Safety Problems Traffic Congestion Pedestrian Safety Driver Safety Traffic Accidents Other Traffic /Pedestrian Safety Problem (please specify) Violent Crime Problems Assault Homicide Rape Robbery Domestic /Family Violence Gun Violence Other Violent Crime Problem (please specify) 6a) Briefly describe the problem /focus area that you will address with these grant funds and your approach to the problem. [4,000 characters or less] 227 PDF Print View lUUllj nil 'l3Il n1.11 DO 1 3jgno, 1 il ion 1 P kw11 a 1ri(l l l 1,10 ily [r_.ir "kon r<<inI1loo. <<�i j,wni iL io(r � onI iof1� oo�< flw o now off1(.oio w(mI,I liiv/o lIw l a,k c1 1,i( ar "[1v/oIy moo [irig and w( iking •,1tI t r, < {i iiC, I Iw11 wri no1gIih( r_]i< <,I i_til I Cis an ox1>er "[ 1rig p lnil i1 1 ( n � 1 rcirig �1gn111 ,inf 1 ,v j 1 i ^ t l,ai11r "ip,i11(ri l(, 1 n 1 1 1 1 1 o mriI Art, Nk1111(nally, w1C.11 [ I w 1rw[ oi�o 1 1 1 <o[it<i(f q otiC, iiiry liav(� i nog i[ y/o I11 [o y w1111 1 iw on i( "omonl 1n LI 1 mmriliy (f 11g111 ,ill sF( 1(1koa11 1'c 11( "o 0ff1(.oi Ao 1 1onde an,l i I [od iot1 i� riI il1v/o 1 I w C1[:y, "[ of e, ,iild led I g'voinmonI i illwi Ilim i g'voinmonI 11'1r "1 al 1 lno fo,iio,I, I I o lPik" 1 l 1'c l 1r "o )op'] tmonl a lei r" an lr iv/o l Iie � ( , f f 1(. of rt[ o r i ( I r "oiiuii�ir11 t v( iif ,, ^iu h «s inm�ir11 [y fog�1ivrl: and (iIliiirl ( "oI o I')ii[1(no, C;� ion[Iy, Puk,,11r ((111mi ,,,ik c r; I 1 „1f_h I i o lllnhi Itiki Igo � , I o and fIw (;Burr "Ii f tIw V1o[riaiii Igai[yio a1(rig w1[h othoi (ommm1f_y r {imip }vi(l) lnni �(Iv/o in,l iiiq,r_rvo mimimru[y ioIi11on�l11p,x T Iii inr "io,i in �f,ff1iu{ ,111 t 111f,ife Iio ox1,an;1(ri c1 IIw�o io]iIi(n�l111,� Co nhl1[1(rial gi_omq and in� 11(iis. Igo f k,,11 "r "Ii 1 I)1 [ [ 1r [ Iia3 cnc- ,,ldi[1 rikl [ all -w111 111 w im io of ,ai_t1r "il,a[.1rig a 3 q 1ne[ i�u "[ore I Iin1r" min iwi l io w1l111n [ I ( "1 y. �d1(o1 �[of ❑iglu "r "II oI, Ic i fho l iI n,l �oli<< 1 ( r i r i a rs1st �o lIni� 1rw[oi ing lIw1s mnf,ict Page 12 of 30 6b) Will the problem /focus area described above be addressed with an explicit place -based strategy (e.g. hot -spot policing) that targets specific addresses or locations with a disproportionate share of crime or disorder? Yes No 6c) Which of the following activities will your agency and officers hired under this grant (or an equivalent number of redeployed veteran officers) engage in as it pertains to your identified crime hot spot? (please check all that apply): Enhance enforcement efforts (sweeps or increased patrol) Targeted community alerts Prevention efforts directed at high -risk victims Prevention efforts directed at high -risk offenders On -going identification of crime concentrations by qualified analysts Formal evaluations of the effectiveness of interventions (e.g. using pre /post -test and /or comparison groups) None of the above 7) Which of the following information sources did you use to prioritize this problem /focus area as a problem /focus area to address through this grant program (please check all that apply): Police department data (e.g. police reports, calls for service, crime data, citizen complaints) Agency personnel (e.g. officer feedback, command staff priorities) Other local non law enforcement government agency data Community based organizations (e.g. faith based, non - profits, social service providers) Local businesses Individual community members /community meetings V Community survey 4 Local government officials The media None of the above 8) If awarded funds, my agency will improve our understanding of this problem /focus area by examining (please check all that apply): Routinely collected law enforcement data /information related to the problem (e.g. arrest, incident reports, calls for service) The location and /or time aspects of the problem /focus area(e.g. mapping) The conditions and environmental factors related to the problem /focus area The strengths and limitations of current responses to the problem /focus area Non -law enforcement data /information related to the problem /focus area (e.g. insurance crash data, other government agency data, census data, survey data) Existing research and best practices related to the problem /focus area 228 PDF Print View Page 13 of 30 Data /information from the community related to the problem /focus area (e.g. resident associations, business groups, non - profit community service organizations) Information about offenders contributing to the problem /focus area (e.g. offender interview, arrest records) Information about victims affected by the problem /focus area(e.g. crime reports, victim interviews) Strengths and weaknesses of previous responses to the problem /focus area None of the above 9) If awarded funds my agency will use the following information sources to assess our response to this problem /focus area to determine whether the response was implemented and achieved the desired outcomes(please check all that apply): V Routinely collected law enforcement data /information related to the problem /focus area (e.g. arrests, incident reports, calls for service) Data /information regarding whether the response was implemented as planned Police data collected for this specific problem /focus area (e.g. problem- specific surveys, field interview contact cards, etc.) Non- police data /information related to the problem /focus area(e.g. insurance crash data, other government agency data, census data, survey data) ',V1 Data /information from the community related to the problem /focus area (e.g. resident associations, business groups, non - profit community service organizations) Information about offenders contributing to the problem /focus area (e.g. offender interview, arrest records, probation /parole data) Information about victims and /or stake holders affected by the problem /focus area(e.g. crime reports, victim interviews) None of the above 10) To the best of your ability at this time, please select from the below list what your primary goals are in responding to your selected problem /focus area (please select up to 3): Eliminating the problem /focus area Reducing the number of incidents Increasing public trust in your agency Reducing the seriousness of the incidents or the amount of harm Reducing the number of victims and /or repeat victims Reducing the number of offenders and /or repeat offenders Moving the problem /focus area to another area Getting other agencies and /or stake holders to assume responsibility for the problem /focus area Improving the response to the problem /focus area (i.e., more comprehensive and coordinated way of dealing with the problem /focus area, providing better services to victims, or greater efficiency in dealing with the problem /focus area) Improving citizen perceptions of the problem /focus area Increasing the number of arrests /citations Reducing the number of calls for service None of the above 11) An important part of a comprehensive community policing strategy is the formation of partnerships, such as working with other public agencies, private organizations, or participation in regional law enforcement partnerships. If awarded funds, will your agency and the grant funded officers (or an equivalent number of redeployed veteran officers) initiate or enhance a partnership with an external group /organization to develop responses to this problem /focus area? Yes No 11a) If awarded funds, how many external groups /organizations will your agency initiate or enhance a partnership with to develop responses to this problem /focus area? 0 11 b) Name the most important external groups /organizations that your agency will initiate or enhance a partnership with to develop responses to this problem /focus area (maximum of three partners). Note: you may attach optional letters of this support from any or all of these prospective partners in Section 13 of the application. You will be limited to listing no more than three partners per public safety problem /focus area. ti................................................................. .................^Rti........... eir,........ a............................................................................................................................................. ............................... II �ar9rwar IPuJ'uur�ulh�er II �artrwar IPuJ'�aur�ue 11c. /11a.I 1 Abu IBakr 1110 r;r.:iue 11c) For this partner, please indicate the statement that best Edit Delete characterizes this partner: Local goverment agencies (non -law enforcment, e.g. probation /parole, parks and recreation, code enforcement, etc.) Community based organiztions (e.g. faith based, community redevelopment groups, social service providers, resident associations) 229 PDF Print View Businesses operating in the community Tribal law enforcement agencies Federal, state, or local law enforcement agencies (non - tribal) including through multi - jurisdictional /regional partnerships Local educational institutions (schools /colleges /universities) Individual stake holders (persons residing, working, or with an interest in the community or problem Page 14 of 30 11c) For this partner, please indicate the statement that best characterizes this partner: Local goverment agencies (non -law enforcment, e.g. probation /parole, parks and recreation, code enforcement, etc.) Community based organiztions (e.g. faith based, community redevelopment groups, social service providers, resident associations) Cornrnu nil:y Con na r,lkxs Businesses operating in the community Edit Delete Tribal law enforcement agencies Federal, state, or local law enforcement agencies (non - tribal) including through multi - jurisdictional /regional partnerships Local educational institutions (schools /colleges /universities) Individual stake holders (persons residing, working, or with an interest in the community or problem 11c) For this partner, please indicate the statement that best characterizes this partner: Local goverment agencies (non -law enforcment, e.g. probation /parole, parks and recreation, code enforcement, etc.) Community based organiztions (e.g. faith based, community redevelopment groups, social service providers, resident associations) rrt irnaUo nal Rescue Co mmi tee Businesses operating in the community Edit Delete Tribal law enforcement agencies Federal, state, or local law enforcement agencies (non - tribal) including through multi - jurisdictional /regional partnerships Local educational institutions (schools /colleges /universities) Individual stake holders (persons residing, working, or with an interest in the community or problem II(b) Proposed Community Policing Strategy: Organizational Transformation COPS grants must be used to initiate or enhance community policing activities. In this section you will be asked to identify the organizational change(s) that your agency plans to focus on through your requested COPS funding. Identifying the specific organizational change(s) that your agency plans to focus on is important to ensure that you satisfy the requirements for COPS funding under this program, and to ensure that ultimately the use of these funds will initiate or enhance your agency's capacity to implement community policing approaches. 12) If awarded funds, will your agency initiate or enhance any of the following internal changes to personnel management? (Select no more than 2 internal changes to personnel management that will be addressed with these grant funds.) Flexibility in officer shift assignments to facilitate addressing specific problems Assignment of officers to specific neighborhoods or areas for longer periods of time to enhance customer service and facilitate more contact between police and citizens Please provide a narrative for each internal change to personnel management identified (2,000 characters or less) 230 PDF Print View inca r,;,y ,; nu<s,ir, nt,p[0'� ;, I;i �, >[i, MI(c rein f,l ,nn;ng 1,r_, (, o:�l ,l)11 �hI ,I , V �;, ri f I Iw f,il, io mimimruly o1 dh, 1(,o and 1;vo ir�1,; ,l1 ri,1 rn 1. C, iiiiiruru l y ( , f Inv; l ing Not ghh( i h( ,id � & V11')i ant "( lid I„in,li11(ri fog: llll Tuk,,;l, [,o ;dori[ 11 1)1 rroi �o & kog1, ni] 1y (;, iiipol ; l 1 m n,;my 11 f11gIi t1oi1(r_ni,rig & Effo(r 1 o r >igin;ri ri 11 1', ,111v/o (;omiimri11y I, Ion 11 y & I[ii go T w C1 l y ,.f f,ik",;.l , "l i I og1(� fl an w, r ,lov/o1, po,I w1111 111 (u I1 1ritm[ 1 i mi h( )t h r;f ,f f a,id m,v2y f,ikw11 , r um,ii,ir11 l y mom ho , 1rwI m 11 rig both I'm 1 r � and io �; Ion l ; ,1 r_op or [it f ;on. lh,, ve ry 1;i 1 g, ,l, "A (;,,nmi,iruly,l Invlt;ng No1gIih( Ii( ,d: & V,1>i anI Mn 1rw� I)1r;t11,tr; 1r; , d11,,(f,v, 1, i11 C1l:y ,lol,,itmonl � t, lno (m ;n lIw no1gIi:( iI;,,,h� ,nd woik w 1 1 1 1 1o�1do„fr id I r;1 wsr,r t imiw f,ik,,11,, in nrron 1noIIoi mii,m,in11y 1n wI;;r;h 1, w,r_k a ri, I 1.1 o P w (;;fey of 1„kla11" h,, r; "Ir ;0 1mpI, moriIod , "(;, mm,iri11y (;, nn, (r [ i 1,isgi , iii , (;; ly a,11 1dori[ 1 f 1 o im ml c ; s of m„lf il,le o[Iin1(� /11 rig ,u'lic gi„q� w;lhin Iho C 1 1 y ,1 Puk,,;1, wh, ,io w;11;rig 1, lx p,;f „f <,i, „iu{o1Iq pioc, � w 1 1 h Ilya g, ,1 ,f io,hw;rig f o, i i and i pp[ Hhwn� ion ioq,iid1rig ,f1;r�;a1 ,oi,f,„�tr; ,;fh111 fh, ^e r�, inm,in111o��, T I i o T,ik,,11 1', 11 (�n I)op,ii Imon1 ; � , 1„i Cno[ ;n th1 1,i_ogi ,m. Recruitment and hiring practices that reflect an orientation towards problem solving and community engagement Page 15 of 30 In- service training for officers on basic and advanced community policing principles Field training officer (FTO) programs that teach and test problem solving, community engagement, and critical thinking skills Further define and clarify community policing roles and expectations for officers Personnel evaluation systems that assess officer activities, accomplishments, and performance related to problem solving and community engagement Early intervention systems that help identify officers who may be showing early signs of stress, personal problems, and questionable work conduct First -line supervisory skills to support officer problem solving and community engagement activities Career development and /or promotional processes that reinforce problem solving and community engagement None of the above 13) If awarded funds, will your agency initiate or enhance any of the following internal changes to agency management? (Select up to 2 internal changes to agency management that will be addressed with these grant funds.) Agency mission statement, vision, and /or goals that reflect the core values of community policing Agency strategic plan that outlines the goals and objectives around community policing and other departmental priorities Organizational performance measurement systems that include community policing metrics, and conduct annual assessments of agency performance Technology systems that provide officers, analysts, and the community better and more timely access to data and information Please provide a narrative for each internal change to agency management identified (2,000 characters or less) Iho I)ol,l 1.� (� i inns I 1n Iho l,ioro„ ,,f �oIor�Cirig , now [om,r_ h� imiri,igo oiit r;yrf,sm. 1, 11 c,u;, nt 'yaIom ; im io lhen J 1, yo,ii � , Ld aril ; 1r,idogfui o f,u_ lIw nno,l� ( )f , iii,d,rn, md m„ ;lc Pol;,e igor wy„ Orw , 1 [ I w [o,1,ii ,moril� 1, i the now iom ids m,n,g,aoril �y,tIoii ;; m„I ;lc a,,,r ^rl»11ty. Ih;.� W 1 1 1 111,W 0ff1(�o[ , �porid im io 1 1mo on lhw Lr_ooI and ;n ll,nri ,r ;1g[i,d d1r;f;;,f. . A,ldil ;, r, a lly ; l w 1 1 1 ,i1') 1 and ; ,1]y ,lo( i_e, �o l I ,iii ,in , 1 l Imo i o,I i o,I t , ompI, t, , ;, vie „ ,,nd f,ioc, 01 rh r ,.o iI,i,,gIi lIw 1' ti, 1 and I:o r,rr_,l� 1)1 v1 ;on, MIwi_ to hn„1og1 ,1 syrf,m> <,re ,loo ho1rig ov,iI,iiIo,I l,. ,lo[oiiiuno lhw;.r_ ,i�o1,i1nw„ and p lont;,1 ;mp,i ho.;; „rs t,,mRl h<,v, 1n a :1 [ 1r,g o11;r�, [ ;n I I f 1 o I , I , 231 PDF Print View Page 16 of 30 Mediation strategies to resolve citizen complaints Collection, analysis, and use of crime data and information in support of problem solving goals r Formal accreditation process Please provide a narrative for each internal change to agency management identified (2,000 characters or less) Pho I)op,i lmonl ; inl;r ";lri trig r "ciipIol;rig [ho r"r "iod!1 il;wn pig( "o.� � hui iv{ th, third qu,it,i „f 11, J m i( tar "iI I linul alion�, I I w I)op,i[Cmonl w, i riihIo l( imi!nl a;n if ; <<in,nt ar "ru_o,11l i[ 1 ri f f i l t; io uI o l I I o ,lof 1 "1 on(.1 o ,r_o ;n l,r_<;)io ;� an(l ,i ; xp t; d f„ Ire System to capture and track problem solving and partnership efforts and activities An organizational assessment of community policing Level and frequency of communication with the community on crime problems and agency activities to enhance transparency None of the above III. General Community Support and Engagement 14) Did your agency consult with any of the following groups /organizations on the development of this community policing strategy? Please check all that apply. Local government agencies (non -law enforcement, e.g. probation /parole, parks and recreation, code enforcement, etc.) Community based organizations (e.g. faith based, community redevelopment groups, social service providers, resident associations) Businesses operating in the community Tribal law enforcement agencies (outside your jurisdiction) Other Federal, state, or local law enforcement agencies Multi- jurisdictional or regional task forces /partnerships Local educational institutions (schools /colleges /universities) Local government officials Individual stakeholders residing, working or with an interest in the community and /or problem None of the above 15) To what extent are there related governmental and /or community initiatives that complement your agency's proposed community policing strategy? a) There are a significant number of related initiatives b) There are a moderate number of related initiatives c) There are a minimal number of related initiatives d) There are no related initiatives 16) To what extent is there community support in your jurisdiction for implementing the proposed community policing strategy? a) High level of support b) Moderate level of support c) Minimum level of support 17) If awarded funds, to what extent will the community policing strategy impact the other components of the criminal justice system in your jurisdiction? a) Potentially decreased burden b) No change in burden c) Potentially increased burden A. Explanation of Need for Federal Assistance All applicants are required to explain their inability to address the need for this award without federal assistance. Please do so in the space below. [Please limit your response to a maximum of 4,000 characters.] 232 PDF Print View Iire: �y �;r nu<�,ira ; �inr;�, oru ir�III"�"I 1xp�u II;ori ; I IIr I <v/oI I'I,r;w, ,n;;e 11H1 uayr;me Ixlrulal;�;n lr�vr�is �il I�O,(1(1(1 and <<u 0111 mo i ale ; I mmpai able riil;onally t ,I (;f.y ,;fh 101,000 iol11 Ion l flik 11 ; I lho Ire lC c1 lire I aigo;t flh(pp1rig iiia11 ;n lire 1'w1fis 1V;,;fI rf, fray, III, lIor 1nlei Il ilol 1nloIi or�l ;.n T�k 11,I wo P>or:doI lllo Co <<u rnoillr and "r�il,rc Iiifr;:n,,t1oiial A 1 1 pc I i l lit I l ow .(< [ 11 vo _ 'IMO, 1. Tlik 11 I;< 1 <i �oIroII hl 11 o ;n caul l ; f ,m.1 1 iinif r ,i;d 0 of f�ikw1l a 1ol1 don l flIo ho W lho }fix wily to o m 1paiod lc I r 9,/`, lxnroily levy 1 in } <.111q (: ,);III y. I n tho 1 Pik, 1 1 a 4flh(< 1 I); �I i 1; r l 1 1w i o a I (vo i_ F 0 1 1 rig u ago , �p I wri, 3 /`, f >f I Ir IIf. r gn,i 1; f y for nq1 I ko,iInoI �o1 ;(�oI il III l 80O (1 Ilu Ion l I I o o11g1hIo feu_ fIoo /Iodl od r;(h;,ol m-,Ir;. 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Its I lI; pi lo(r 1.I aio I al rid i;1 f hr s<iinr ;r poll 1 I d1 a11(�I r III I w 1 1 1 1 1 k o I y hIv/o 11gr1 1 11 1 I l ;i11t,I I wn o[II(�Igorncy �oIv /1r�ol, Page 17 of 30 B. Service Population 1. Enter the total population of the government entity applying for this grant using the latest census estimate available in the American Fact Finder at http: / /FactFinder2.census.gov. 2. Check here if the population of the entity applying for this grant is not represented by U.S. Census figures (e.g., colleges, special agencies, school police departments, etc.). 3. What is the actual population your department serves as the primary law enforcement entity? 19920 This may or may not be the same as the population specified above. For example, a service population may be the census population minus incorporated towns and cities that have their own police department within your geographic boundaries or estimates of ridership (e.g., transit police) or visitors (e.g., park police). An agency with primary law enforcement authority is defined as having first responder responsibility to calls for service for all types of criminal incidents within its jurisdiction. 3a. If applicable, please explain why the service population differs from the census population: C. Fiscal Health 1) Enter your law enforcement agency's total operating budget for the current AND previous two fiscal years. Please note: All figures must be rounded to the nearest whole dollar. CURRENT FISCAL YEAR (2015) $ 116111349 PREVIOUS FISCAL YEAR (2014) $ 115587238 PREVIOUS FISCAL YEAR (2013) $ 11512,-,,412 2) Since January 1, 2014, what percentages of the following employees in your jurisdiction (city, county, state, tribal, university) have been reduced through lay -offs. Please note: All figures must be rounded to the nearest whole percent. Civilian Law Enforcement Agency Personnel % Sworn Law Enforcement Agency Personnel % Other Government Agency Personnel % 3) The U.S. Census Bureau American Community Survey (ACS) provides multi -year poverty rate estimates for communities. Please go to the U.S. Census Bureau's American Fact Finder (http: / /FactFinder2.census.gov) to determine the percentage of individuals in poverty in your jurisdiction. For jurisdictions not included in the census (e.g., schools, universities, transit, parks), please check the box for "Not Applicable." Please see the program Application Guide for additional information and help in using the American Fact Finder. Please note: All figures must be rounded to the nearest whole percent. Percentage of individuals in poverty %, Not Applicable: 4) The Bureau of Labor Statistics' Local Area Unemployment Statistics (LAOS) program provides monthly estimates of unemployment for communities. Please go to the Bureau of Labor Statistics' LAUS website ( http : / /www.bls.gov /lau /data.htm) to find detailed instructions for looking up your local area's unemployment rate. It may be necessary to select the nearest best match to your jurisdiction (for 233 PDF Print View Page 18 of 30 example, a city of fewer than 25,000 people may report their county level rate). Please see the program Application Guide for additional information and help in using the LAUS data. For jurisdictions not included in the census (e.g., schools, universities, transit, parks), please check the box for "Not Applicable ". Please note: All figures must be rounded to the nearest whole percent. Percentage Unemployed for December 2014 Not Applicable: 5) Indicate if your jurisdiction has experienced any of the following events since January 1, 2014 (Check all that apply) A declaration of natural or other major disaster or emergency has been made pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act. (42 U.S.C. 5121 et seq.) A declaration as an economically or financially distressed area by the state in which the applicant is located. Downgrading of the applicant's bond rating by a major rating agency. Has filed for or been declared bankrupt by a court of law. Has been placed in receivership or its functional equivalent by the state or federal government. Taken on additional law enforcement duties and responsibilities resulting from an agency merger or the disbanding of a neighboring law enforcement agency (which did not result in a new or supplemented funded contract to provide these law enforcement services). 6) In addition to the data collected elsewhere in this application, the COPS Office would like to capture information from jurisdictions that may have faced an unanticipated catastrophic event that had a significant impact on the delivery of law enforcement services or have experienced an unusually large increase in the number of homicides in the past year. Examples of unanticipated catastrophic events include mass shootings, terrorist attacks, natural disasters, or other events leading to mass casualties that would not necessarily be reflected in the UCR crime statistics previously reported. Please note that if your jurisdiction is faced with an unanticipated catastrophic event (e.g., mass shooting, terrorist attack, other mass casualty event) after submission of this application, but before the application closing date, you should contact the COPS Office immediately at 800 - 421 -6770 to update your application to include this information. If your agency experienced has an unanticipated catastrophic event or an unusually large increase in the number of homicides in the time period from January 1, 2014 to present, check this box. 7) The Promise Zone Initiative is part of the President's plan to create a better bargain for the middle -class by partnering with local communities and businesses to create jobs, increase economic security, expand educational opportunities, increase access to quality, affordable housing and improve public safety. In exchange, these designees will receive the resources and flexibility they need to achieve their goals. The designees have agreed to and must demonstrate a collaborative effort- between private business and federal, state, tribal and local officials; faith -based and non - profit organizations; children and parents- to ensure that hard work leads to a decent living for every American, in every community. To be a Promise Zone, your jurisdiction must have been designated as such by the closing date of this solicitation. If your agency has a designated Promise Zone within its jurisdiction, check the box. D. Property/Violent Crime Please select at least one statement below: My agency can report crime data for all 3 years (please input in table below:). My agency cannot report crime data for 2014. My agency cannot report crime data for 2013. My agency cannot report crime data for 2012. 1) Using UCR crime definitions, enter the actual number of incidents reported to your agency in the previous three calendar years (2014, 2013, 2012) for the following crime types. Note that only those incidents for which your agency had primary response authority should be provided. Please enter 0 (zero) to indicate no incidents in a particular year /type. Leave blanks only where data is unavailable. UCR Data 2014 2013 2012 Criminal Homicide 11 1c) 12 Forcible Rape 18 2a:o 20 Robbery 180 7;3 19,E Aggravated Assault C'7' 180 Burglary 1249 1282 Larceny (except motor vehicle theft) 12674 Motor Vehicle Theft 14 7'1 1400 138 6 • • • • • 1314:154111`4 IT! If you are applying for a COPS grant with a post -award retention plan requirement, please complete A. If you are applying for a COPS grant without a post -award retention plan requirement, please complete B. A. Continuation of Project after Federal Funding Ends (for COPS grants with a retention plan requirement) 234 PDF Print View Page 19 of 30 Applicants must plan to retain all sworn officer positions awarded under your COPS hiring grant for a minimum of 12 months at the conclusion of 36 months of federal funding for each position. The retained COPS funded positions should be added to your agency's law enforcement budget with state and /or local funds at the end of grant funding, over and above the number of locally- funded sworn officer positions that would have existed in the absence of the grant. These additional position(s) must be retained using state, local, or other non - federal funding only. You may not use funds awarded by other federal grants to cover the costs of retention. At the time of grant application, applicants must affirm that they plan to retain the positions and identify the planned source(s) of retention funding. We understand that your agency's source(s) of retention funding may change during the life of the grant. Your agency should maintain proper documentation of any changes in the event of an audit, monitoring or other evaluation of your grant compliance. Please refer to the frequently asked questions on retention which can be found here http: / /www. cops. usdoj.gov /Default.asp ?Item =2367 . 1. Will your agency plan to retain any additional positions awarded under this grant for a minimum of 12 months at the conclusion of federal funding for each position? Yo , Note: Agencies that do not plan to retain all the positions awarded under this grant are ineligible to receive CHP funding 2. Please identify the source(s) of funding that your agency plans to utilize to cover the costs of retention: (check all that apply) General funds Raise bond /tax issue Private sources /donations Non- federal asset forfeiture funds (subject to approval from the state or local oversight agency) Fundraising efforts State, local, or other non - federal grant funding Other If other, please provide a brief description of the source(s) of funding not to exceed 500 characters. An official "partner" under the grant may be a governmental, private, school district, or other applicable entity that has established a legal, contractual, or other agreement with the applicant for the purpose of supporting and working together for mutual benefits of the grant. Please see the COPS Application Guide for more information on official partners that may be required. ...P air a ....IL. ;a::; t ...P our ue ................. ............................... aa.enc........IN airn ..................... ............................... c tir��...... Nancy Coogan Tukwila School District Edit Delete Sean Walsh Alive and Free YMCA of Greater Seattle Edit Delete Adam Taylor Global To Local Edit Delete Title: First Name: Middle Name: O Last Name: Suffix:?Sa.[¢.,,aP, e,tn€:r... Name of Partner Agency (e.g.,Smithville High School): Type of Partner Agency (e.g., School District): Street1: Street2: City: State: C,ckx,t Cairn; Zip/ Postal Code: Telephone Number: Fax: Email: Important! Please click "Add Partner" below to add a partner to the list. Reminder! If you have modified (edit, update, or delete) the list of partners in any way, please click "Save" to store your changes before moving to the next section. Add f'; rf¢nrr . This section should be used to attach any required or applicable attachments to your grant applications (e.g., Memorandum of Understanding, etc.) If awarded, grantees using CHIP funding to hire and /or deploy School Resource Officers into schools will agree that a signed Memorandum of Understanding (MOU) between the law enforcement agency and the school partner(s) must be submitted to the COPS 235 PDF Print View Page 20 of 30 Office before obligating or drawing down funds under this award. An MOU is not required at time of application; however, if the law enforcement agency already has an MOU in place that is applicable to the partnership, the MOU can be submitted as an attachment in Section 13 of the grant application. The MOU must contain the following; the purpose of the MOU, clearly defined roles and responsibilities of the school district and the law enforcement agency; focusing officers' roles on safety, information sharing, supervision responsibility and chain of command for the SRO and signatures. If awarded, grantee will agree that the MOU must be submitted and accepted by the COPS Office 90 days from the award start date which is located on the Award Document. The implementation of the COPS Hiring Grant without submission and acceptance of the required MOU within the 90 day timeframe may result in expenditures not being reimbursed by the COPS Office and /or award de- obligation. Please refer to the program- specific Application Guide to determine if an MOU or other application attachments are required. The Guide will also specify if optional attachments are permitted for submission. Please use appropriately descriptive file names (e.g., Program Narrative, Budget Detail Worksheet and Budget Narrative, Timelines, Memoranda of Understanding, Resumes) for all attachments. Please do not submit executable file types as application attachments. These disallowed file types include, but are not limited to, the following extensions:.com, .bat, .exe, .vbs, .cfg, .dat, .db, .dbf, All, .ini, .log, .ora, .sys, and .zip. The system may reject applications with files that use these extensions. Current Attachments Upload attachments using "Browse..." and "Upload... ". File names may only contain: a- z0- 9period(.), underscore(_), hyphen( -) Characters other than these will be replaced by a hyphen( - ).After clicking the "Upload..." button, please wait for the page to refresh. The uploaded file will automatically appear in the file list. l:::orim C0I::' S.... SI' q..... AIplplicatirainAttachimeint .....2......2..V2.2.lpdf SF -424 Delete l:::orim SII :::424.....2......1..V2.1.lpdf SF -424 Delete ....... Browse .. I`, orr orandwin of lJncior, anciing ,,m Upload SECTION 1 UT DETAIL WORKSHEETS Instructions for Completing the Budget Detail Worksheets The following Budget Detail Worksheets are designed to allow all COPS grant and cooperative agreement applicants to use the same budget forms to request funding. Allowable and unallowable costs vary widely and depend upon the type of COPS program. The maximum federal funds that can be requested and the federal /local share breakdown requirements also vary. Please refer to the program- specific Application Guide to determine the allowable /unallowable costs, the maximum amount of federal funds that can be requested, and the federal /local share requirements for the COPS program for which your agency is applying(See http: / /www. cops. usdoj.gov /Default.asp ?Item =46). To assist you, sample Budget Detail Worksheets are included in each Application Guide Please complete each section of the Budget Detail Worksheets applicable to the program for which you are applying (See http: / /www. cops .usdoj.gov /Default.asp ?Item =46 for requirements). If you are not requesting anything under a particular budget category, please check the appropriate box in that category indicating that no positions or items are requested. Final calculations will be rounded to the nearest whole dollar. Once the budget for your proposal has been completed, a budget summary page will reflect the total amounts requested in each category, the total project costs, and the total federal and local shares. If you need assistance in completing the Budget Detail Worksheets, please call the COPS Office Response Center at 800 -421- 6770. Instructions: This worksheet will assist your agency in reporting your agency's current entry -level salary and benefits and identifying the total salary and benefits request per officer position for the length of the grant term. Please list the current entry -level base salary and fringe benefits rounded to the nearest whole dollar for one full -time sworn officer position within your agency. Do not include employee contributions. (Please refer to http: / /www. cops .usdoj.gov /Default.asp ?Item =46 for information on the length of the grant term for the program under which you are applying.) Special note regarding sworn officer fringe benefits: For agencies that do not include fringe benefits as part of the base salary costs and typically calculate these separately, the allowable expenditures may be included under Part 1, Section B. Any fringe benefits that are already included as part of the agency's base salary (Part 1, Section A of the Sworn Officer Budget Worksheet) should not also be included in the separate fringe listing (Part 1, Section B). Please refer to http: / /www. cops .usdoj.gov /Default.asp ?Item =46 for information about allowable and unallowable fringe benefits for sworn officer positions requested under the program to which your agency is applying. A. SWORN OFFICER POSITIONS Full -Time Entry -Level Sworn Officer Base Salary Information Part 1: Instructions: Please Complete the questions below based on your agency's entry -level salary and benefits package for one locally- funded officer position. As applicable per the program- specific Application Guide, you may also be required to project Year 2 and Year 3 salaries. Sworn Officer Position A. Base Salary Information 236 Year 1 Salary Year 2 Salary Year 3 Salary PDF Print View Enter the first year entry -level base salary for one sworn officer position. Please check this box if base salary includes vacation costs. Please check this box if the base salary includes sick leave costs. Enter the second year entry -level base salary for one sworn officer position. 78309 .77 B. Fringe Benefit costs should be calculated for each year of the grant term. Please check this box if base salary includes vacation costs. Please check this box if the base salary includes sick leave costs. Page 21 of 30 Enter the third year entry -level base salary for one sworn officer position. r�iir3.C: }ry Please check this box if base salary includes vacation costs. Please check this box if the base salary includes sick leave q7 costs. FRINGE BENEFITS: Year 1 Fringe Benefits Year 2 Fringe Benefits Year 3 Fringe Benefits Other Solo& One, V COST a/o OF BASE SALARY COST a/o OF BASE SALARY COST BASE % OF SALARY Social security expenses cannot exceed 6.2 /o Exempt 6.2% ..;Fixed Rate Medicare expenses cannot exceed 1.45 /o o Exempt 7 1.45% ,..'Fixed Rate Health Insurance (Family Coverage) 1cj;3y„rl, r. "a'7 1; 01 .f ES 6.6a�:u lJ"'77. %Sf Jf ».f3 Life Insurance Vacation Number of Hours Annually: Sick Leave Number of Hours Annually: Retirement Worker's Compensation Exempt Unemployment Exempt 1 1 1 C) Insurance Other I Ic:liday Illay _ ` Other Solo& One, V Other Solo& One, V Benefits Sub -Total Per Year (1 Position) 33 °7ila'. ^1'7 11 76842 I`301a'C .b'7 C. Total Salary + Benefits Per Year (1 Position) 1111562 77 1120078.19 1 1129252 68 D. Total Salary and Benefits for Years 1, 2, and 3 (1 X D # of Positions Position): 71i'7ES °7.1,5 SALARY DETAILS Part 2 : Sworn Officer Salary Information 1. If your agency's second and /or third -year costs for salaries and /or fringe benefits increase after the first year, check the reasons(s) why in the space below. If these costs do not increase, please select "Not Applicable ". ',V1 Cost of Living Adjustment (COLA) Step Raises Change in Benefit Costs Not Applicable Part 3: Federal /Local Share Costs (for Hiring Grants) As part of the local matching requirement for the 2015 COPS Hiring Program, grantees must assume a progressively larger share of the cost of the grant with local funds over the three -year grant period. This means that your local match must increase each year, while the federal share must decrease. T11'Tr7.lg3 Total Salary and Benefits for year 1, 2, & 3 (all positions): Total Federal Share: 34.1,37 »l i3'al'7' "31 Total Federal Percentage: 237 PDF Print View 1,'71'T87.1g3 Total local share required »' . "1r 37 »,x " »4 °7'(,EI» Total Local Percentage: Page 22 of 30 Please project in the chart below how your agency plans to assume a progressively larger share of the grant costs during each year of the program. The chart is only a projection of your plans; while your agency may deviate from these specific projections during the grant period, it must still ensure that the federal share decreases and the local share increases. For more details on local matching requirements for this program, please refer to htttlp:flww`nr. cops . •asdol gov /Defaultt. asp ?Iltteim 46. Please use the Recalculate button below after any changes to the benefit table above before moving forward. Percent of the "Total Local Share Required" your agency plans to assume in Year 1 Percent of the "Total Local Share Required" your agency plans to assume in Year 2 Percent of the "Total Local Share Required" your agency plans to assume in Year 3 it C) Percent Total iIES'7'�,EIS.C);3 Federal Share Year 1 Federal Share Year 2 ry 1 7 Federal Share Year 3 Federal Total 43 '7 4r Local Share Year 1 ,41 r 1, Local Share Year 2 Local Share Year 3 1,717'87.183 Local Total 172178 7.28 RecaIcuiate Instructions: Please review the category totals and the total project costs below. If the category totals and project amounts shown are correct, please continue with the submission of your application. Should you need to make revisions to a budget category, please return to the Budget Detail Worksheet. Section Budget Category Category Total A. Sworn Officer Positions $721787.28 B. Non -Sworn Personnel $0.00 C. Equipment & Technology $0.00 D. Supplies $0.00 E. Travel & Training $0.00 F. Contracts & Consultants $0.00 G. Other Costs $0.00 H. Indirect Costs $0.00 Total Project Amount: $721787.28 Total Federal Share Amount: (Total Project Amount X Federal Share Percentage Allowable) $250000.00 34.636244% Total Local Share Amount(If applicable): (Total Project Amount - Total Federal Share Amount) $471787.28 65.363756% If your application is funded, but for a reduced number of officer positions, the percentage of the local share provided above will be applied to the total project cost of the awarded officers. Waiver of Local Match The COPS Office may waive some or all of a grantee's local match requirement based on severe fiscal distress. During the application review process, your agency's waiver request will be evaluated based on the availability of funding, a demonstration of severe fiscal distress as reflected through the fiscal health data in Section 7 of this application, and a comparison of your fiscal health data with that of the overall applicant pool. Q1: Are you requesting a waiver of the local match based on severe fiscal distress? NO 238 PDF Print View Page 23 of 30 Contact Information for Budget Questions Please provide contact information of the financial official that the COPS Office may contact with questions related to your budget submission. First Name: f ssdd Last Name: R )sasai Title: E eir gea nt Telephone Number: 1206 431.36 7 Fax: 06 2�.4 ...6181 Email Address: ILimssi@kilkwil SECTION 1A: ASSURANCES Several provisions of federal law and policy apply to all grant programs. The Office of Community Oriented Policing Services needs to secure your assurance that the applicant will comply with these provisions. If you would like further information about any of these assurances, please contact your state's COPS Grant Program Specialist at 800 - 421 -6770. By signing this form, the applicant assures that it will comply with all legal and administrative requirements that govern the applicant for acceptance and use of federal grant funds. In particular, the applicant assures us that: 1. It has been legally and officially authorized by the appropriate governing body (for example, mayor or city council) to apply for this grant and that the persons signing the application and these assurances on its behalf are authorized to do so and to act on its behalf with respect to any issues that may arise during processing of this application. 2. It will comply with the provisions of federal law, which limit certain political activities of grantee employees whose principal employment is in connection with an activity financed in whole or in part with this grant. These restrictions are set forth in 5 U.S.C. § 1501, et seq. 3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, if applicable. 4. It will establish safeguards, if it has not done so already, to prohibit employees from using their positions for a purpose that is, or gives the appearance of being, motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business or other ties. 5. It will give the Department of Justice or the Comptroller General access to and the right to examine records and documents related to the grant. 6. It will comply with all requirements imposed by the Department of Justice as a condition or administrative requirement of the grant, including but not limited to: the requirements of 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) as adopted by the Department of Justice in 2 C.F.R. § 2800.101 ; 48 C.F.R. Part 31 (FAR Part 31) (Contract Cost Principles and Procedures); the applicable provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; 28 C.F.R. § 38.1; the applicable COPS Application Guide; the applicable COPS Grant Owner's Manuals; and with all other applicable program requirements, laws, orders, or regulations. 7. It will, to the extent practicable and consistent with applicable law, seek, recruit and hire qualified members of racial and ethnic minority groups and qualified women in order to further effective law enforcement by increasing their ranks within the sworn positions in the agency. 8. It will not (and will require any subgrantees, contractors, successors, transferees, and assignees not to), on the grounds of race, color, religion, national origin, sex, disability, or age, unlawfully exclude any person from participation in, deny the benefits of or employment to any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds. These civil rights requirements are found in the non - discrimination provisions of Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d); the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. § 3789d); Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794); the Age Discrimination Act of 1975 (42 U.S.C. § 6101, et seq.); Title IX of the Education Amendments of 1972, as amended (20 U.S.C. § 1681, et seq.); and the corresponding DOJ regulations implementing those statutes at 28 C.F.R. Part 42 (subparts C, D, E, G, and 1). It will also comply with Executive Order 13279 Equal Treatment for Faith -Based Organizations and its implementing regulations at 28 C.F.R. Part 38, which requires equal treatment of religious organizations in the funding process and nondiscrimination of beneficiaries by Faith -Based Organizations on the basis of belief or non - belief. A. In the event that any court or administrative agency makes a finding of discrimination on grounds of race, color, religion, national origin, gender, disability or age against the applicant after a due process hearing, it agrees to forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs, 810 7th Street, NW, Washington, D.C. 20531. B. If your organization has received an award for $500,000 or more and has 50 or more employees, then it has to prepare an Equal Employment Opportunity Plan (EEOP) and submit it to the Office for Civil Rights ( "OCR "), Office of Justice Programs, 810 7th Street, 239 PDF Print View Page 24 of 30 N.W., Washington, DC 20531, for review within 60 days of the notification of the award. If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to OCR. If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and return it to OCR. 9. Pursuant to Department of Justice guidelines (June 18, 2002 Federal Register (Volume 67, Number 117, pages 41455 - 41472)), under Title VI of the Civil Rights Act of 1964, it will ensure meaningful access to its programs and activities by persons with limited English proficiency. 10. It will ensure that any facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency' (EPA) list of Violating Facilities and that it will notify us if advised by the EPA that a facility to be used in this grant is under consideration for such listing by the EPA.. 11. If the applicant's state has established a review and comment procedure under Executive Order 12372 and has selected this program for review, it has made this application available for review by the state Single Point of Contact. 12. It will submit all surveys, interview protocols, and other information collections to the COPS Office for submission to the Office of Management and Budget for clearance under the Paperwork Reduction Act of 1995 if required. 13. It will comply with the Human Subjects Research Risk Protections requirements of 28 C.F.R. Part 46 if any part of the funded project contains non - exempt research or statistical activities which involve human subjects and also with 28 C.F.R. Part 22, requiring the safeguarding of individually identifiable information collected from research participants. 14. Pursuant to Executive Order 13043, it will enforce on- the -job seat belt policies and programs for employees when operating agency - owned, rented or personally -owned vehicles. 15. It will not use COPS funds to supplant (replace) state, local, or Bureau of Indian Affairs funds that otherwise would be made available for the purposes of this grant, as applicable. 16. If the awarded grant contains a retention requirement, it will retain the increased officer staffing level and /or the increased officer redeployment level, as applicable, with state or local funds for a minimum of 12 months following expiration of the grant period. 17. It will not use any federal funding directly or indirectly to influence in any manner a Member of Congress, a jurisdiction, or an official of any government, to favor, adopt, or oppose, by vote or otherwise, any legislation, law ratification, policy or appropriation whether before or after the introduction of any bill, measure, or resolution proposing such legislation, law, ratification, policy or appropriation as set forth in the Anti- Lobby Act, 18 U.S.C. § 1913. 18. In the event that a portion of grant reimbursements are seized to pay off delinquent federal debts through the Treasury Offset Program or other debt collection process, it agrees to increase the non - federal share (or, if the awarded grant does not contain a cost sharing requirement, contribute a non- federal share) equal to the amount seized in order to fully implement the grant project. 19. None of the funds made available under this award may be distributed to the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries. False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines, imprisonment, disbarment from participating in federal grants or contracts, and /or any other remedy available by law. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. Signature of Law Enforcement Executive /Agency Executive (For your electronic signature, please type in your name) Mike Villa Vlilke Viillan Date: 106/18/2015 Signature of Government Executive /Financial Official (For your electronic signature, please type in your name) Jim Haggerton Ii�n f faggeHon Date: 106/18/2015 Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Federal Taxes and Assessments; Drug -Free Workplace Requirements; and Coordination with Affected Agencies. Although the Department of Justice has made every effort to simplify the application process, other provisions of federal law require us to seek your agency's certification regarding certain matters. Applicants should read the regulations cited below and the instructions for certification included in the regulations to understand the requirements and whether they apply to a particular applicant. Signing this form complies with certification requirements under 28 C.F.R. Part 69, "New Restrictions on Lobbying," 2 C.F.R. Part 2867, "Nonprocurement Debarment and Suspension," the applicable appropriations Acts, 28 C.F.R. Part 83, "Government -Wide Requirements for Drug -Free Workplace (Grants)," and the coordination requirements of the Public Safety Partnership and Community Policing Act of 1994. The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant. 1. Lobbying 240 PDF Print View Page 25 of 30 As required by 31 U.S.C. § 1352, implemented at 28 C.F.R. Part 69, for persons entering into a grant or cooperative agreement over $100,000, and 2 C.F.R. § 200.450 as adopted by the Department of Justice in 2 C.F.R. § 2800.101, the applicant certifies that: A. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the making of any federal grant; the entering into of any cooperative agreement; and the extension, continuation, renewal, amendment or modification of any federal grant or cooperative agreement; B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; and C. If applicant is a nonprofit organization or an institution of higher education, it will comply with the additional lobbying restrictions set forth in 2 C.F.R. § 200.450(c) as adopted by the Department of Justice in 2 C.F.R. § 2800.101; and D. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub - recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) Pursuant to Executive Order 12549, Debarment and Suspension, as implemented at 2 C.F.R. Part 2867, for prospective participants in primary covered transactions, as defined at 2 C.F.R. § 2867.20(a), and other requirements, the applicant certifies that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency; B. Have not within a three -year period preceding this application been convicted of a felony criminal violation under any Federal law, or been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) or private agreement or transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion or receiving stolen property, making false claims, or obstruction of justice, or commission of any offense indicating a lack of business integrity or business honesty that seriously and directly affects your present responsibility; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (B) of this certification; and D. Have not within a three -year period preceding this application had one or more public transactions (federal, state or local) terminated for cause or default. 3. Mandatory Disclosure Pursuant to the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. § 200.113 as adopted by the Department of Justice in 2 C.F.R. § 2800.101, the applicant certifies that it: A. Has not violated any federal criminal law involving fraud, bribery, or gratuity that may potentially affect the federal grant or cooperative agreement. B. Shall timely disclose in writing to the federal awarding agency or pass- through entity, as applicable, any violation of federal criminal law involving fraud, bribery, or gratuity that may potentially affect the federal grant or cooperative agreement. C. Shall require that the language of this certification be included in the award documents for all subawards (including subgrants and cooperative agreements) and shall require all subrecipients certify and disclose accordingly. 4. Federal Taxes and Assessments A. If applicable, an applicant who receives an award in excess of $5,000,000 certifies that, to the best of its knowledge and belief, the applicant has filed all Federal tax returns required during the three years preceding the certification, has not been convicted of a criminal offense under the Internal Revenue Code of 1986, and has not, more than 90 days prior to certification, been notified of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non - frivolous administrative or judicial proceeding. B. The applicant certifies that it does not have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. 5. Drug -Free Workplace (Grantees Other Than Individuals) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 C.F.R. Part 83, for grantees /recipients, as defined at 28 C.F.R. § 83.660 - A. The applicant certifies that it will, or will continue to, provide a drug -free workplace by: (i) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (ii) Establishing an on -going drug -free awareness program to inform employees about - (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug -free workplace; 241 PDF Print View Page 26 of 30 (c) Any available drug counseling, rehabilitation and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug -abuse violations occurring in the workplace; (iii) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (i); (iv) Notifying the employee in the statement required by paragraph (i) that, as a condition of employment under the grant, the employee will - (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (v) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (iv)(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: COPS Office, 145 N St, NE, Washington, D.C. 20530. Notice shall include the identification number(s) of each affected grant; (vi) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (iv)(b), with respect to any employee who is so convicted - (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health, law enforcement or other appropriate agency; (vii) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (i), (ii), (iii), (iv), (v), and (vi). B. The applicant further certifies that it will identify all known workplaces under each COPS Office award, keep the identification documents on file, and make them available for inspection upon request by the Department of Justice officials or their designated representatives. 6. Coordination The Public Safety Partnership and Community Policing Act of 1994 requires applicants to certify that there has been appropriate coordination with all agencies that may be affected by the applicant's grant proposal if approved. Affected agencies may include, among others, the Office of the United States Attorney, state or local prosecutors, or correctional agencies. The applicant certifies that there has been appropriate coordination with all affected agencies. Where the applicant is unable to certify to any of the statements in this Certifications form, he or she shall attach an explanation to this application regarding the particular statement that cannot be certified. Please check the box if an explanation is attached to this application. Please note that the applicant is still required to sign the Certifications form to certify to all the other applicable statements. False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines, imprisonment, disbarment from participating in federal grants or contracts, and /or any other remedy available by law. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. Signature of Law Enforcement Executive /Agency Executive (For your electronic signature, please type in your name) Mike Villa Vlilke Viillan Date: 36/18/20113 Signature of Government Executive /Financial Official (For your electronic signature, please type in your name) Jim Haggerton Ii�n f faggeHon Date: 36/18/20113 SECTION 16: DISCLOSURE OF LOBBYING ACTIVITIES Instructions for Completion of SF -LLL, Disclosure of Lobbying Activities This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and /or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a follow -up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 242 PDF Print View Page 27 of 30 4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District number, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks " Subawardee," then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application /proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFPD E -90- 001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award /loan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting registrant identified in item 4 to influence the covered Federal action. (b) Enter the full name(s) of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). 11. The certifying official shall sign and date the form, print his /her name, title and telephone number. According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. The valid OMB control number for this information collection is OMB No. 0348 -0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348- 0046), Washington, DC 20503. Disclosure of Lobbying Activities Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352. Not Applicable 1. Type of Federal Action: a. contract b. grant c. cooperative agreement d. loan e. loan guarantee f. loan insurance 2. Status of Federal Action: a. bid /offer /application b. initial award c. post -award 3. Report Type: a. initial filing b. material change For Material Change Only: If you select b. material change" above, the fallowing three fields are required. 4. Name and Address of Reporting Entity: c, lv (f `lllh Fl00 " <il woriloi Mvd I�ikwi 1 a, WA !'8 J 88 a. Prime b. Subawardee Subawardee Tier, if known 243 PDF Print View Congressional District (number), if known: 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime: Cl1y , 1 1I <., l F100 ", Iillwori[o[ Mvd llk"l1], WA !'O 1. 88 Congressional District (number), if known 6. Federal Department /Agency: C)n pairtrrne nt of 7. Federal Program Name /Description: J tC3CUt':0'wF:'' t CFDA Number, if applicable: 1r. °('10 8. Federal Action Number, if known: 9. Award Amount, if known: 10. a. Name and Address of Lobbying Registrant (if individual, last name, first name, MI): "Iunnul "l[ I,og10 E ,,, I ,Hi ;[ N,dI, >II110 ll' dlaar1rigI(ri D.C. 20001, 20 06 "I CIiril,ri I 1'c a 1,i arid, OP 10 b. Individuals Performing Services (including address if different from No.1 Oa) (last name, first name, MI): r,aqua w, IAldhol to [Iaarm�l a, H,11 D Page 28 of 30 11. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi- annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Typed Name: ".�67dd 1'"167ssi Title: E eir <tea nt Telephone Number: 2064313667 DATE: 106/18/2015 Federal Use Only: Authorized for Local Reproduction, Standard Form - LLL 1) Federal Civil Rights and Grant Reviews: Please be advised that an application may not be funded and, if awarded, a hold may be placed on the award if it is deemed that the applicant is not in compliance with federal civil rights laws, and /or is not cooperating with an ongoing federal civil rights investigation, and /or is not cooperating with a Department of Justice grant review or audit. 244 PDF Print View Page 29 of 30 2) Certification of Review of 28 C.F.R. Part 23 /Criminal Intelligence Systems: Please review the COPS Application Guide: Legal Requirements Section for additional information. Please check one of the following, as applicable to your agency's intended use of this grant: No, my agency will not use these COPS grant funds (if awarded) to operate an interjurisdictional criminal intelligence system. :. Yes, my agency will use these COPS grant funds (if awarded) to operate an interjurisdictional criminal intelligence system. By signing below, we assure that our agency will comply with the requirements of 28 C.F.R. Part 23. 3) Certification of Review and Representation of Compliance with Requirements: The signatures of the Law Enforcement Executive /Agency Executive, Government Executive /Financial Official, and the Person Submitting this Application on the Reviews and Certifications represent to the COPS Office that: a) the signatories have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity; b) the applicant will comply with all legal, administrative, and programmatic requirements that govern the applicant for acceptance and use of federal funds as outlined in the applicable COPS Application Guide; the COPS Grant Owner's Manual, Assurances, Certifications and all other applicable program regulations, laws, orders, and circulars; c) the applicant understands that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and /or any other remedy available by law to the federal government; d) the information provided in this application, including any amendments, shall be treated as material representations of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant; e) the applicant understands that as a general rule COPS funding may not be used for the same item or service funded through another funding source; and f) the applicant and any required or identified official partner(s) listed in Section 12 are partners in this grant project and mutually agreed to this partnership prior to this grant application. The signatures of the Law Enforcement Executive /Agency Executive and the Government Executive /Financial Official on this application must be the same as those identified in Section 4 of this application. Applications with missing, incomplete, or inaccurate signatories or responses may not be considered for funding. Signature of Law Enforcement Executive /Agency Executive (For your electronic signature, please type in your name) Mike Villa Vlilke Viillan Date: 36/18/20113 Signature of Government Executive /Financial Official (For your electronic signature, please type in your name) Jim Haggerton Ii�rr f faggeHorl Date: 36/18/20113 Signature of Person Submitting This Application (For your electronic signature, please type in your name) Date: 36/18/20113 4 By clicking this box, the applicant understands that the use of typed names in this grant application and the required grant forms, including the Assurances and Certifications, constitute electronic signatures and that the electronic signatures are the legal equivalent of handwritten signatures. By signing below, I certify that I have read, understand and agree to the following: a) my agency has been requested by the COPS Office to review, confirm and /or update specific data items that were previously submitted in our COPS application and our failure to respond to the request may eliminate our application from 2015 funding consideration; b) my agency has reviewed, confirmed and /or updated the specific data items identified by the COPS Office, and certify that the information is true and accurate; c) I am authorized by the appropriate governing body to act on behalf of the grant applicant entity to make changes to our COPS application which will be considered for 2015 funding; d) the information provided in this application, including any amendments, shall be treated as material representations of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant; and e) the applicant understands that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and /or any other remedy available by law to the federal government. 245 PDF Print View Page 30 of 30 Signature of the Person Completing this Form (For your electronic signature, please type in your name) f'ssdd A loo ssii Date Completed ELECTRONIC SIGNATURE: By clicking this box, I understand that typing in my name on this form constitutes an electronic signature and that the electronic signature is the legal equivalent of a handwritten signature. In order for your agency to be considered for COPS Office grant funding, all application updates must be submitted through the COPS Office website (COPS website) in accordance with COPS Office instructions. For technical assistance with submitting your updates or to withdraw your agency's application from funding consideration, please call the COPS Office Response Center at 800 - 421 -6770. 246 From: Craig ZeUerhoff Sent: Monday, July 13,20153:]1PK4 To: Ana Beard; Karen Fricke Cc: Jon Harrison Subject: RE: Entry level officer costs Police Officer PPO 2016 2017 20181 HoHday Bank/Kelly payoui 8,336 3,961 9,633 Total Salaries 87,271 93,816 Medical 21,569 23,294 25,158 Life 84 34 84 Retirement 5. 24 4,254 4,573 4,916 Workers Comp 2,406 2,647 2,911 Unemployment Clothino Alloviance 250 250 250 Total Benefits 34,773 37,524 � 40�96 Total Compensation $ 115,954.98 $ 124,794.55 134,311.73 ^ Does not include eduomonpay Craig Zellerhoff � Fiscal Coordinator Payroll & Accounts Payable Ph: 206.433.1836 Fax: The City of opportunity, the community ofchoice. �tiit �rli US. I)L:I)AR` NIL:N "I' MJUSTICL OFFICE OF COMMUNITY ORIENTED POLICING SERVICES COPS 145 N Street, ME,, Wishingtou, DC 20530 Award Document COPS Hiring Program CFDA - 16,710—Public Safety Partnership and Community Policing Grants TI'easuryAccount Symbol (TAS) 15X0406 Grant Number ORI Numbel-: OJP Vendor Number: Applicant Organization's Legal Name: DUNS Number: Law Enforeement Executive: Chief of Police Mike Villa Government Executive: Mayor Jim Haggerton Award Start Date: 09/01/2015 Award End Date: 08/31/2018 Full-Time Officers Funded: 2 New Hires: 2 Rehires - Scheduled for Lay -Off: 0 Rehires - Previously Laid Off: 0 Award Amount. $250,000.00 FY 2015 COPS Hiring Program (Cl1P) provides funding directly to late enforeentent agencies to hire and /or rehire career law enforcement officers in an effort to increase their community policing capacity and crime prevention efforts. CHI' grants provide up to 75 percent of the approved entry -level salaries and fringe benefits of Cult -time officers for a 36 -month grant period, with a minimum 25 percent local cash match requirement and a maximum federal share of S125,000 per officer position. The Financial Clearance Memorandum (FCM), included in your award package, is incorporated by reference into this Award Document and shall become part of this Award Document. By signing this Award Document, the grantee agrees to abide by all FY 2015 COPS Hiring Program Grant Ternts and Conditions; the approved budget in the FCNI; and if applicable, the Special Award Conditions and /or High Risk Conditions in the Award Document. Ronald L. Davis Date: 09/2212015 Director False statements or claims made in connection with COPS grants may result in fines, imprisonment, debarment from participating in federal grants or contracts, and /or any remedy available by law to the Federal Government. ADVANCING PUBLIC SAFETY TI)ROUGH COMMUNITY POLICING • 250 U. S. Department of Justice Qlfice of Conrnxarity Or•ienterf .Policing Services 2015 COPS Hiring Program Grant Ternis and Conditions By signing the Award Document to accept this COPS Hiring Program (CHP) grant, the grantee agrees to abide by the following grant terms and conditions: 1. Grant Owner's Alanual.'fhe grantee agrees to comply with the terms and conditions in the 2015 COPS Hiring Program Grant Owner's Manual; COPS statute (42 U.S.C. §. 3796dd, et seq.); the requirements of 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awar(ts) as adopted by the Department of Justice in 2 C.F.R. § 2800.101; 48 CFR Part 31 (FAR Part 3l) as applicable (governing cost principles and procedures); representations made in the CHP grant application; and all other applicable program requirements, laws, orders, regulations, or circulars. 2. Assurances and Certifications. The grantee acknowledges its agreement to comply with the Assurances and Certifications forms that were signed as part of its CLIP application. 3. Allowable Costs. The finding under this project is for the payment of approved full -time entry -level salaries and fringe benefits over three years (for a total of 36 months of funding), up to a maximum federal share of 5125,000 per officer position for career law, enforcement officer positions hired and/or rehired on or after the official grant award start date. Any salary and fringe benefit costs higher than entry -level that your agency pays a CHP - funded officer must be paid with local fiords. Your agency is required to use CHP grant funds for the specific hiring categories awarded. Funding tinder this program may be used for the following categories: a. Hiring new officers, which includes filling existing officer vacancies that are no longer funded in your agency's budget; b. Rehiring officers laid off by any jurisdiction as a result ofstale, local, or Bureau o£Indian Affairs (BIA) budget reductions; and/or c. Rehiring officers ",]to were, at the time of grant application, scheduled to be laid off (by yourjurisdiction) on a specific future date as it result ofstate, local, or BIA budget reductions. Ifyour agency's local fiscal conditions have changed and your agency needs to change one or more of the funded hiring categories, your agency should request a post - award grant modification and receive prior approval before spending CIIP finding under the new category. The Financial Clearance Memorandum (FCM), included in your award package, specifies the amount of CHP funds awarded to your agency. You should carefully review your FCM, which contains tine final officer salary and fringe benefit categories and amounts for which your agency was approved. Please note that the salary and fringe benefit costs requested in your CHP application may have been adjusted or removed. Your agency may only be reimbursed for the approved cost categories that are documented within the FCM, up to the amounts specified in the FCM. Your agency may not use CIIP funds for any costs that are not identified as allowable in the Financial Clearance Memorandum, Only actual allowable costs incurred during tine grant award period will be eligible for reimbursement and dravdown. If your agency experiences any cost savings over the course of the grant (for example, your grant application overestimated tine total entry -level officer salary and fringe benefits package), your agency may not use that excess finding to extend the length of the grant beyond 36 months. Any funds remaining after your agency has drawn down for the costs of approved salaries and fringe benefits incurred for each awarded position during the 36 -month fiutding period will be dcobligated during the closeout process, and should not be spent by your agency. 4. local Match. Grantees are required to contribute a local match of at leest 25 percent towards the total cost of the approved grant project, unless waived in writing by the COPS Office. The local match must be a cash match from fiords not previously budgeted for law enforcement purposes and oust be paid during the grant award period. The local match contribution must be trade on an increasing basis during each year of the three -year grant period, with the federal share decreasing accordingly. 5. Supplementing, Not Supplanting. State, local, or BIA funds budgeted to pay for sworn officer positions irrespective of the receipt ofCflP grant fluids may not be reallocated to other purposes or refunded as a result of a CI1P grant being awarded. Non- federal funds must remain available for and devoted to that purpose, with CHP funds supplementing those non- federal funds. Funding awarded cannot be obligated until after the grant award start date. This means that Call' finds cannot be applied to any agency cost or obligation incurred prior to the award start date. In addition, your agency must take active and timely steps pursuant to its standard procedures to fully fund law enforcement costs already budgeted as well as fill all focally- funded vacancies resulting from attrition during the life of the grant. 6. Retention. At the time of grant application, your agency committed to retaining all sworn officer positions awarded under the C11P grant with state and/or local funds for a minimum of 12 months following the conclusion of 36 months of federal funding for each position, over and above the number of locally- funded sworn officer positions that would have existed in the absence of the grant. Your agency cannot satisfy the retention requirement by using CHP - funded positions to fill locally- fiutded vacancies resulting fronn attrition. 7. Extensions. Your agency may request an extension of the grant award period to receive additional time to implement your grant program. Such extensions do not provide additional funding. Grants may be extended a maximum of 36 months beyond the initial award expiration date. Any request for an extension beyond 36 months will be evaluated on a case -by -case basis. Only those grantees that can provide a reasonable justification for delays will be granted no -cost extensions. Reasonable justifications may include difficulties in filling COPS - funded positions, officer turnover, or other circumstances that interrupt the 36 -month grant funding period. An extension allows your agency to compensate for such delays by providing additional time to complete the fill 36 months of funding for each position awarded. Extension requests must be received prior to the end date of the ativmrd, 8. Diodificatiors. During the C11P grant award period, it may become necessary for an agency to modify its CHP grant award due to changes in an agency's fiscal or law enforcement situation. Modification requests should be submitted to the COPS Office when an agency determines that it will need to shift officer positions awarded in one hiring category into a different hiring category, reduce the total number of positions awarded, shift funds among benefit categories, and/or reduce the entry -level salary and fringe benefit amounts. For example, an agency may have been awarded CHP grant funding for ten new, additional full -time sworn officer positions, bull due to severe fiscal distress/constraints, the agency determines it is unable to sustain all ten positions and into reduce its request to five fill -time position; or an agency may have been awarded CHP grant funding for two new, additional sworn officer positions, but due to fiscal distress/constraints tine agency needs to change the hiring category from the new hire category to the rehire category for officers laid off or scheduled for lay -off on a specific future date post - application. Grant modification under CIIP are evaluated on a case-by-case basis. The COPS Office will only consider a modification request after an agency makes Page 1 of 251 U. S. Department of Justice Qlfice of Community Oriented Pollcing Services 2015 COPS Hiring Program Grant Terms anti Conditions final, approved budget and/or personnel decisions. An agency may implement tine modified grant award following written approval from the COPS Office, Please be aware that the COPS Office will not approve any modification request that results in an increase of federal fluids. 9. Evaluations, The COPS Office may conduct monitoring or sponsor national evaluations of the COPS Hiring Program. Tire grantee agrees to cooperate with the monitors and evaluators. 10. ReportslPerformauce Goals. To assist the COPS Office in monitoring and tracking lire performance of your award, your agency will be responsible for submitting quarterly programmatic progress reports that describe project activities during tine reporting period and quarterly Federal Financial Reports using Standard Forst 425 (SF -425). Tire progress report is used to track your agency's progress toward implementing community policing strategies and to collect data to gauge the effectiveness of increasing your agency's community policing capacity through COPS finding. 11. Federal Civil Rights Laws, As a condition of receipt of federal financial assistance, yon acknowledge and agree that you will not (and will require any subgrantees, contractors, successors, transferees, and assignees not to), on the grounds of race, color, religion, national origin (which includes providing limited - Euglish proficient persons nueaningfol access to your programs), sex, disability or age, unlawfully exclude any person from participation in, deny the benefits of, or employment to any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds. These civil rights requirements are found in the non - discrimination provisions of Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d); the Omnibus Crime Control and Safe Streets Act of 1968, -m amended (42 U.S.C. § 3789d); Section 504 of the Rehabilitation Act of 1973, as anncnded (29 U.S.C. § 794); the Age Discrimination Act of 1975 (42 U.S.C. §6101, et seq.); Title IX of tine Education Amendments of 1972, as amended (20 U.S.C. § 1681, et seq.); and the corresponding DOJ regulations implementing those statutes at 28 C.P.R. Part 42 (subparts C, D, E, G, and 1), You also agree to comply uvitln Executive Order 13279 Equal Treatment for Faith -Based Organizations and its implementing regulations at 28 C.F.R Part 38, which requires equal treatment of religious organizations in the finding process and non- discrimination of beneficiaries by Faith -Based Organizations on the basis of belief or non - belief. 12. Equal Employment Opportunity Plan (EEOP). All recipients of funding from the COPS Off ice must comply with the federal regulations pertaining to tine development and implementation of an Equal Fmploynment Opportunity Plan (28 C.I',R. Part 42 subpart E). 13. Grant Monitoring Activities. Federal law requires that law enforcement agencies receiving federal funding from tine COPS Office must be monitored to ensure compliance with their grant conditions and other applicable statutory regulations. The COPS Office is also interested in tracking the progress of our programs and the advancement of community policing. Both aspects of grant implennentation— compliance and programmatic benefits —are part of ire monitoring process coordinated by the U.S. Department of Justice. Grant monitoring activities conducted by the COPS Office include site visits, office -based grant reviews, alleged noncompliance reviews, financial and progmi unatic reporting, and audit resolution. As a CHP grantee, you agree to cooperate with and respond to any requests for information pertaining to your grant. 14. Employment Eligibility. The grantee agrees to complete and keep on file, as appropriate, a Bureau of Citizenship and Immigration Services Employment Eligibility Verification Form (1 -9). This form is to be used by recipients of federal funds to verify that persons are eligible to work in the United States. 15. Community Policing, Comnmmity policing activities to be initiated or enhanced by your agency and the officers funded by this grant program were identified and described in your CHP grant application. In Sections VI(A) and (B) your agency developed a community policing plan for the CHP grant with specific reference to a crime or disorder problem and the following elements of community policing: a) problem solving —your agency's plan to assess and respond to the problern identified; b) community partnerships and support, including related governmental and community initiatives that complement your agency's proposed vise of CHP funding; and c) organizational transformation —{tow your agency will use the finds to reorient its mission to community policing or enhance its involvement in and commmitinent to community policing. Throughout the CLIP grant periodyour agency is required to implement the community policing plan it set forth in the CHP grant application. TIHe COPS Office defines community policing as a philosophy that promotes organizational strategies, which support flue systematic use ofpartnerships and problem - solving techniques, to proactively address the immediate conditions that give rise to public safety issues such as crime, social disorder, and fear of crime. CHP grants through the specific officers funded (or an equal number of redeployed veteran officers) must be used to initiate or enhance conuunity policing activities. All newly ]Hired, additional or rehired officers (or an equal number of redeployed veteran officers) funded under C1IP nnst implement your agency's approved community Policing plan, which you described in your grant application. 16. Community Policing Self Assessment Tool (CP- SA'f1, 'rile COPS Office will require your agency to complete the Community Policing Self Assessnremt Tool (CP -SAT) twice within the grant period, at the beginning and again towards the end of your grant period. 17. Contracts with Other durlsdictons, Grantees that provide law enforcement services to another jurisdiction through a contract must ensure that officers fiunded under this grant do not service the other jurisdiction, but will only be involved in activities or perform sen'ices that exclusively benefit tine grantee's own jurisdiction. I8. False Statennents. False statements or claims made in connection with COPS grants may result in fines, innprisommient, or debarment from participating in federal grants or contracts, and/or any other remedy available by Inv. 19. Additional high -Risk Grantee Requirements. The recipient agrees to comply with any additional requirements that may be imposed during tine grant performance period if the awarding agency determines (flat the recipient is a high -risk grantee (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.P.R. § 200.207 as adopted by the Department of Justice in 2 C.F.R. § 2800.10)). 20. System for Award Management (SAll) and Universal Identifier Requirements, The Office of Managennent and Budget requires federal agencies to include the following standard award teen in all grants and cooperative agreements made on or after October 1, 2010: Page 2 of 252 U. S. Department of Justice Once of Coninntnit), Oriented Policing Services 2015 COPS Hiring Program Grant Ternts and Conditions A. Requiremeat,for Systemfor ,,hrard Management (SAht) Registration Unless you are exempted from this requirement under 2 C,F.R, Part 25.110, you as the recipient must maintain the currency of your information in the SAM until you submit the final financial report required under this award or receive the final payment, whichever is later. This requires that you review and npdate the information at least annually after the initial registration, and more frequently if required by changes in your information or another award term. B. Requirententfor Data Universal AInniberingS }stem (DUMS) Numbers If you are authorized to make subawards under this award, you: 1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award terns) may receive a subaward from you unless the entity has provided its DUNS number to you. 2. May not make a subaward to an entity unless the entity has provided its DUNS number to you. C. Definitions For purposes of this award term: 1. System for Au nrd dfonagement (S.,Mq means the federal repository into which an entity must provide information required for the conduct of business as a recipient. Additional information about registration procedures may be found at the SAM Internet site at ntlt wmalm. 2. Daw Unlrersal A'umberingSystem (DUALS) number means the nine- or thirteen -digit number established and assigned by Dun and Bradstreet, Inc. (D &B) to uniquely identify business entities. A DUNS number may be obtained from D &B bytelephone (currently 866.705.5711) or the Internet at http:l /1'cdeoy dub.com/N%,ebfornt. 3. Entity, as it is used in this award tern, means all of the following, as defined at 2 C.F.R. Part 25, subpart C: a. A governmental organization, which is a stale, local govenunent, or Indian Tribe; b. A foreign public entity; c. A domestic or foreign non- profit organization; d. A domestic or foreign for - profit organization; and e. A federal agency, but only as a subrecipient under an award or subaward to a non - federal entity. Eubmvarc% a.'I'Inis term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. Is. The tenor does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec. _.210 of the attachment to OMB Circular A -133, "Audits of States, Local Governments, and Non -Profit Organizations "). c. A subaward may be provided through any legal agreement, including ann agreement that you consider a contract. Subrecipient nneans an entity that: a. Receives it subatvard from you under this award; and b. Is accountable to you for the trse of the federal finds provided by the subaward. 21. Reporting Subaward and Executive Conlnensation. The Oficc of Managennent and Budget requires federal agencies to include tale following standard award term in all grants and cooperative agreements made on or after October 1, 2010: a. Reporting offtrst -tier subuivards. 1.. fpplicabilit},. Unless you are exempt as provided in paragraph d. of this award tern, yon nwst report each action that obligates $25,000 or more in federal funds that does not include Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvcstnnent Act of 2009, Pub. L. 111 -5) for a subaward to an entity (see definitions in paragraph e, of this award term). 2. Where and ripen to report. i. You must report each obligating action described in paragraph a.l. of this award teen to tsrs eay. _ ii. For subavvard information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation vvas made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.) 3. What to report. You must report the information about each obligating action that the submission instructions posted at t syw Tsrs eov specify. b. Reporting Total Compensation of Recipient Executives. 1. Applicabilio, and irhat to report. You mast report total compensation for each of your five most highly compensated executives fertile preceding completed fiscal year, if- i. the total federal fending authorized to date under this award is $25,000 or nnore; ii. in the preceding fiscal year, you received — (A) 80 percent or more of your annual gross revenues from federal procurement contracts (and subcontracts) and federal financial assistance subject to the Transparency Act, as defined at 2 C.F.R. Part 170.320 (and subawards); and (B) $25,000,000 or more in annual gross revenues from federal procurement contracts (arid subcontracts) and federal financial assistance subject to the Transparency Act, as defined at 2 C.F.R. Part 170.320 (and subawards); and iii. The public does not have access to information about the compensation o£ the executives through periodic reports filed under section I3(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78nn(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine i f the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at svcvw,sce goy /answers /execonnp.htni.) 2. Where and irhen to repot. You must report executive total compensation described in paragraph b.l of this award tern: Page 3 of 5 253 U. S. Department OfJUStice Office of Corti inimity Orienled Policing Services 2015 COPS Hiring Program Graut'Ter►ns ami Conditions i. As part of your registration profile at u�,tn,�v.sam.eov. ii. By the end of the month fallowingthe month in which this award is made, and annually thereafter. c. Reporting of Total Compensation of Stibreciplent Eveeialves, L Applicabilily and ndrat to report. Unless you are exempt as provided in paragraph d. of this award term, for each first -tier subrecipient under this award, you shall report the unnues and total compensation of each of tine sttbrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if- i, in the subrccipient's preceding fiscal year, the subrecipient received — (A) 80 percent or more of your amoral gross revenues from federal procurement contracts (and subcon(racts) and federal finmmcial assistance subject to tine Transparency Act, as defined at 2 CY R, Part 170.320 (and subawards); and (B) $25,000,000 or more in annual gross revenues from federal proeurement contracts (and subcon(racts) and federal financial assistance subject to the "Transparency Act, as defined at 2 C.F.R. Part 170.320 (and subawards); and ii. Tire public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U,S.C. 78m(a), 78o(d)) or section 6104 of tine Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at w w.sec.eov /answers /execonnp.htrn.) 2. Where and when to report. You must report subrecipient executive total compensation described in paragraph o. I. of this award tern: i. To the recipient. ii. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., behveen October 1 and 31), you must report any required compensation information of the subrecipient by November 30 of that year. d. Exemptions If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report: i. S'mbawards, and ii. The total compensation of tlme five most higlily compensated executives of any subrecipient, e. Definitions. For purposes of this award term: 1. Entity means all of the foltowing, as defined in C.F.R. Part 25: i. A governmental organization, which is a state, local government, or Indian Tribe; ii. A foreign public entity; iii. A domestic or foreign non -profit organization; iv. A domestic or foreign for - profit organization; v. A federal agency, but only as a subrecipient under am award or subaward to a non- federal entity. 2. Executive means officers, managing partners, or any other employees in management positions. 3. Subanrard: i. This tern means a legal instrument to provide support for the performance of any portion of the substantive projector program for which you received this award and that you as the recipient award to an eligible subrecipient. ii. The tern does not include your procurement of property and scrOces needed to carry out the project or program (for further explanation, see Sec. .210 of the attachment to OMB Circular A -133, "Audits of States, Local Governments, and Non- Profit Organizations"). iii. A submvard may be provided through any legal agreement, including arm agreement that you or a subrecipient considers a contract. 4, Subrecipient means an entity that: 1. Receives a subaward from you (tile recipient) under this award; and ii. Is accountable to you for the use of the federal fiutds provided by the subaward. 5. Total compensation nmeans the cash and noncash dollar value earned by the executive daring the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 C.F.R. Part 229,402(c)(2)): i. Salary and bonus. ii. Awards ofstock, stock options, and stock appreciation rights. Use the dollar anmount recognized for financial statement reporting purposes with respect to the fiscal year in accordance vvith lime Statement of Financial Accounting Standards No. 123 (Revised 2003) (PAS 1238), Shared Based Payments. iii. Earningsforsenkes under non - equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. Y. Above - market earnings on deferred compensation that is not tau•- qualifrecl. vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. 22. Debarment and Suspension. "1'lie recipient agrees not to award Federal funds under this program to any party which is debarred or stspended from participation in Federal assistance programs. 23. Duplicative Funding, The recipient understands and agrees to notify the COPS Office if it receives, from any other source, finding fertile same item or service also funded under this award. Page 4 of 5 254 U. S. Department of Justice Office of Community Orienled Policing Services 2015 COPS Hiring Program Grant Terms and Conditions 24. WhisdeblowerProtection. The recipient agrees not to discharge, demote, or othenvise discriminate against an employee as reprisal for die employee disclosing information that he/she reasonably believes is evidence of gross mismanagement of a Federal contract or grant, a gross waste of Federal finds, an abuse ofatithorily relating to a Federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation of a contract) or grant. The recipient also agrees to provide to their employees in writing (in the predominant native language of the workforce) of the rights and remedies provided in 41 U.S.C. § 4712. Please see Appendix F in the Grant Owner's Manual for a full text of the statute. 25. Mandatory Disclosure. Recipients and subrecipients nest timely disclose in writing to the COPS Office or pass - through entity, as applicable, all federal crimival law violations involving fraud, bribery, or gratuity that may potentially affect the awarded federal funding. Failure to make required disclosures can result in any of the remedies, including suspension and debarment, described in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. § 200.338 as adopted by the Department ot'Justice in 2 CF.R, § 2800.101. 26. Conflict oflnterest. Federal awardees and subawardees nest disclose in writing to [lie COPS Office or pus - through culily, as applicable, any potential conflict of interest affecting the awarded Federal finding in accordance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. § 200.112 as adopted by the Department of Justice in 2 C.F.R. § 2800.101. 27. Contract Provisions. All contracts made by the recipients under the Fedemt mvard must contain the provisions required under 2 C.F.R. Part 200, Appendix it to Part 200 — Contract Provisions for Non - Federal Entity Contracts Under Federal Awards, as adopted by the Department of Aislice in 2 C.F.R. § 2800.101. Please see Appendix G in the Grant Owner's Manual for a full text ofthe contract provisions. 28. Restrictions on Infernal Confidentiality Aercernenls, No recipient or subrecipient under this award, or entity that receives a contract or subcontract with any finds under this award, may require mry employee or contractor to sign an internal confidentiality, agreement or statement that prohibits or othenvise restricts the lawful reporting of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. Page 5 of 5 255 256 Award Document Supplement 2015 COPS Hiring Program (CHP) By signing the Award Document to accept this COPS Hiring Program (CHP) grant, the grantee agrees to abide by the following Special Award Conditions and /or High Risk Conditions: Special Award Conditions Advancing Department of ,Justice Priority Crime Problem Awards Your agency has been selected for a COPS Hiring Program (CHP) grant to address a particular Department of Justice priority crime problem /focus area, based specifically on your CHP grant application's community policing strategy to improve your agency's public safety response to the critical issues of School Based Policing through School Resource Officers (SRO), Gun Violence, Homeland Security, Building Trust or Homicide Reduction, Please be advised that, in accepting this grant, your agency is agreeing to this Special Condition to its CHP grant award that requires your agency's COPS - funded officers (or an equivalent number of locally -fa ided officers) to initiate or enhance your agency's community policing strategy to address one of the priority crime problem identified above. By signing the 2015 CHP grant award, your agency understands and agrees to the following: • Your agency will implement the one specific community policing strategy identified in your CHP grant application; • Your agency will address its specific priority crime problem throughout the entire CHP grant period; • Your agency will implement any organizational changes identified in its CHP grant application in Section 6B, Questions 12 and 13; • Your agency will cooperate with any grant monitoring by the COPS Office to ensure that it is initiating or enhancing its community policing efforts to address its priority crime problem, which may include your agency having to respond to additional or modified reporting requirements. Memorandum of Understanding Requirement (School Based Policing through School Resource Officers Focus Area Only) By signing the 2015 CHP grant award, grantees using CHP fianding to hire and /or deploy School Resource Officers into schools understand and agree to the following: • Your agency must submit a signed Memorandum of Understanding (MOU) between the law enforcement agency and the school partner(s) to the COPS Office. The MOU must be submitted to the COPS Office within 90 days of the date shown on the award congratulatory letter. • Your agency's MOU must contain the following information: 257 The purpose of the MOU o Clearly defined roles and responsibilities of the school district and the law enforcement agency, focusing officers' roles on safety Information sharing Supervision responsibility and chain of command for the SRO o Signatures Note: Please refer to the MOU Fact Sheet for a detailed explanation of the requirements under each of the bullets. o Your agency's implementation of the CHP grant without submission of the required MOU within the 90 day timeframe may result in expenditures not being reimbursed by the COPS Office and/or award de- obligation. 258 4 City of Tukwila Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes November 17, 2015 — 5:30 p.m.; Hazelnut Conference Room PRESENT Councilmembers: De'Sean Quinn, Acting Chair; Joe Duffie, Verna Seal (Absent: Kathy Hougardy) Staff: David Cline, Peggy McCarthy, Chris Flores, Kim Gilman, Stephanie Brown, Mike Villa, Eric Drever, Kraig Boyd, Todd Rossi, Leon Richardson, Trina Cook, Christy O'Flaherty, Robin Tischmak, Gail Labanara, Laurel Humphrey Guests: Duncan Brown, Public Financial Management, Inc.; Jerry Thornton, Resident; Libby Johnson, Resident CALL TO ORDER: The meeting was called to order at 5:30 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA There was consensus to consider items of business in the order as presented below. A. Ordinance: Refunding the 2006 Water, Sewer, Surface Water Revenue Bonds Staff is seeking Council approval of an ordinance that would authorize the refunding of the 2006 Water and Sewer Revenue bonds as proposed by Columbia Bank. Columbia Bank was selected from six proposals as having the most favorable terms. Closing is estimated to occur in late December 2015. A revision version of the draft ordinance was distributed to the Committee and will be included in the COW packet. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 23, 2015 COMMITTEE OF THE WHOLE. B. 2015 COPS Hiring Grant Award Staff is seeking Council approval to accept a federal COPS grant award of $250,000 to help fund two new officers who will be assigned to residential areas and focus on outreach to the City's immigrant and refugee communities. The total cost of salary, benefits, vehicle and equipment over four years is $1,211,482.00 leaving a City cost of $961,482. Committee members and staff discussed the merits of the proposal. Councilmember Quinn noted the importance of communicating to the community the benefits and efficiencies resulting from this kind of investment, noting that resources may be freed up in other areas. The Committee suggested public outreach on this grant award and funding proposal. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 23, 2015 COMMITTEE OF THE WHOLE. C. Police Records Management System Purchase The Police Department is planning to update its records management system which has been in place for almost 20 years and is considered inefficient and limited. An updated system is expected to improve effectiveness, efficiency and safety, reduce liability, and falls in alignment with the City and the Police Department Strategic Plans. Staff conducted an RFP process and recommends the purchase of the Sentryx product from Spillman Technologies, Inc. A department needs assessment and onsite vendor visit were analyzed together, resulting in the list of recommended modules and features outlined in the memo. The total request will include software, hardware, implementation, training, and half -time tech support position. The total, including one -time and ongoing costs, is $1,070,466.00 through 2018. $350,000 has been set aside in the contingency fund for this purchase and the remainder through 2017 is included in 259