HomeMy WebLinkAboutReg 2011-05-16 Item 5C - Final Acceptance - Andover Park West / Andover Park East Sewer Repair by SCI Infrastructure for $363,700.53 CO UNCIL AGENDA SYNOPSIS
Initials ITE'M NO.
Meeting Date Prepared by I Mayor, e w Council review
05/16/11 i BG E::]W I t4
5.0
ITEM ....FORMATION!
CAS NUMBER: 11-052 I ORIGINAL AGENDA DATE: MAY 16, 2011
AGENDA ITEM TITLE Accept as complete Andover Park West /Andover Park East Sewer Repair
Feb 2011 Project and release retainage
CATEGORY Discussion N Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mt g Date 05/16/11 Mtg Date Mtg Date Mt Date Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R E] Police N PW
SPONSOR'S The contract with SCI Infrastructure, LLC of Pacific, WA is complete for the Andover Park
SUMMARY West /Andover Park East Sewer Repair Feb 2011 Project. This project was an emergency
sewer repair per Emergency Declaration Resolution 1736. Construction began February 3,
2011 and was completed on February 18, 2011. Council is being asked to accept and
finalize the contract in the amount of $363,700.53.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
N Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 05/10/11
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT /FUND SOURCES
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$363,700.53 $0.00 $0.00
Fund Source: 402 SEWER FUND
Comments: Emergency Repair Funds from Ending Fund Balance,
MTG. ;DATE RECORD OF COUNCIL ACTION
05/16/11
MTG DATE ATTACHMENTS
05/16/11 I Informational Memorandum dated 05/06/11
State of WA Dept of Revenue Notice of Completion 11 -033
Minutes from the Utilities Committee meeting of 05/10/11
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City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Public Works Director
DATE: May 6, 2011
SUBJECT: APW /APE Sewer Repair Feb 2011
Project #91140202
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize for release of the retainage.
BACKGROUND
On February 3, 2011, a break in a 12 -inch waterline was discovered on Andover Park West just
south of Upland Drive. After the waterline was repaired, it was determined that the 12 -inch sewer
system had also been severely damaged. Council approved Resolution No. 1736 declaring an
emergency and authorized Public Works to immediately start repairs to the sewer main.
ANALYSIS
On March 10, 2011, the City entered into Contract No. 11 -033 with SCI Infrastructure, LLC of
Pacific, Washington for the emergency sewer repair on Andover Park West. Work began on
February 3, 2011 and was substantially completed on February 18, 2011. No change orders were
issued during the contract.
Contract Award Amount (without sales tax) 400,000.00
Decrease in Quantities (67,853.40)
Actual Construction Costs 332,146.60
Sales Tax 9.5% 31,553.93
Total Amount Paid (incl. retainage) 363.700.53
There has been $16,607.33 in retainage withheld from the payment to SCI Infrastructure, LLC for
this contract. The budget for the APW sewer repair is coming from the Sewer Fund's ending fund
balance as this was an emergency contract per Resolution No. 1736.
The Sewer Fund's project costs totaled $415,979.54. These costs included the SCI contract for
$363,700.53, miscellaneous construction rentals and equipment for $28,186.34, and construction
management services for $24,092.67. In -house staff time was tracked but not charged directly to
the Sewer Fund for an amount of $109,102.19, bringing the project's grand total to $525,081.73.
RECOMMENDATION
The Council is being asked for formal acceptance and retainage release authorization, subject to
standard claim and lien release procedures, for the contract with SCI Infrastructure, LLC, in the
amount of $363,700.53 and consider this item on the consent agenda for the May 16, 2011 Regular
meeting.
Attachment: Dept of Revenue Notice of Completion
W: \PW Eng \PROJECTS\A- SW Projects \91140202 APW APE Sewer Repair Feb 2011 \Info Memo Closeout SCI gl -sb 5- 2- 11.doc
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State of Washington
Department of Revenue
PO Box 47474
REVENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 602 094 857
Date 4/14/11
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Flom:
Name &'Address of Public Agency'; y i f ;Department Use Only
Assigned To
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188 Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
Andover Pk W Emergency Sewer Repair Construction 91140202 11 -033
Contractor's Name Telephone Number
SCI Infrastructure, LLC (253) 218 -0444
Contractor's Address
1508 Valentine Ave., Pacific, WA 98047
Date Work Commenced Date Work Completed Date Work Accepted
2/3/11 3/15/11
Surety or Bonding Company
Parker, Smith Feek, Inc. (liability insurance emergency contract)
Agent's Address
2233 112th Ave. NE, Bellevue, WA 98004
Contract Amount 400,000.00
Additions 0.00 Liquidated Damages 0.00
Reductions 67,853.40
Sub -Total 332,146.60 Amount Disbursed 347,093.20
Amount of Sales Tax Paid at 9.5 31,553.93 Amount Retained 16,607.33
(!f various rates apply, please send a breakdown.)
TOTAL 363,700.53 TOTAL 363,700.53
x x�
D>s6uc si>ug ,Officer
Comments:
Tukwila Emergency Declaration Resolution Signature
No. 1736 Type or Print Name Diane Jaber
Finance Approval Phone Number 206 433 -1871
6f
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on out Internet home page at http: /dor.wa.gov.
5&EV 31 0020e (6- 27 -01)
City of Tukwila
Utilities Committee
UTILITIES COMMITTEE
Meeting Minutes
May 10, 2011 5: 00 p. m. Conference Room #1
PRESENT De'Sean Quinn, Chair; Dennis Robertson and Kathy Hougardy
Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Mike Cusick, Gail Labanara, and Kimberly
Matej
CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:02 p.m.
I. PRESENTATIONS
No Presentations
H. BUSINESS AGENDA
A. Andover Park West (APW) /Andover Park East (APE) Sewer Repair Proiect Closeout
Staff is seeking Council approval for project completion, closeout and release of retainage to SCI
Infrastructure, LLC in the amount of $16,607.33 for emergency sewer repair in response to damages
caused by a collapsed sanitary sewer in the 1000 block of Andover Park West.
The City Council approved Resolution No. 1736, for emergency work related to this repair on March 7,
2011 (also see Utilities Committee minutes dated 02/15/11). Staff estimated the original contract to be
$400,000 and the final contract was $363,700.53.
Committee members noted that this project emphasizes the need for City Officials to continue to
prioritize projects in order to protect the City from infrastructure failures. The Committee believes their
responsibility is to be deliberate in the strategic prioritization. UNANIMOUS APPROVAL.
FORWARD TO MAX 16 CONSENT AGENDA.
M. MISCELLANEOUS
Meeting adjourned at 5:19 p.m.
Next meeting: Tuesday, May 24, 2011 5:00 p.m. Conf. Room No. 1.
40 Committee Chair Approval
Minutes by KAM. Reviewed by GL.
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