HomeMy WebLinkAbout2015-11-17 Finance and Safety Minutes4
City of Tukwila
Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
November 17, 2015 — 5:30 p.m.; Hazelnut Conference Room
PRESENT
Councilmembers: De'Sean Quinn, Acting Chair; Joe Duffie, Verna Seal (Absent: Kathy Hougardy)
Staff: David Cline, Peggy McCarthy, Chris Flores, Kim Gilman, Stephanie Brown, Mike
Villa, Eric Drever, Kraig Boyd, Todd Rossi, Leon Richardson, Trina Cook, Christy
O'Flaherty, Robin Tischmak, Gail Labanara, Laurel Humphrey
Guests: Duncan Brown, Public Financial Management, Inc.; Jerry Thornton, Resident;
Libby Johnson, Resident
CALL TO ORDER: The meeting was called to order at 5:30 p.m.
I. PRESENTATIONS No presentations.
II. BUSINESS AGENDA
There was consensus to consider items of business in the order as presented below.
A. Ordinance: Refunding the 2006 Water, Sewer, Surface Water Revenue Bonds
Staff is seeking Council approval of an ordinance that would authorize the refunding of the 2006
Water and Sewer Revenue bonds as proposed by Columbia Bank. Columbia Bank was selected
from six proposals as having the most favorable terms. Closing is estimated to occur in late
December 2015. A revision version of the draft ordinance was distributed to the Committee and
will be included in the COW packet. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER
23, 2015 COMMITTEE OF THE WHOLE.
B. 2015 COPS Hiring Grant Award
Staff is seeking Council approval to accept a federal COPS grant award of $250,000 to help
fund two new officers who will be assigned to residential areas and focus on outreach to the
City's immigrant and refugee communities. The total cost of salary, benefits, vehicle and
equipment over four years is $1,211,482.00 leaving a City cost of $961,482. Committee
members and staff discussed the merits of the proposal. Councilmember Quinn noted the
importance of communicating to the community the benefits and efficiencies resulting from this
kind of investment, noting that resources may be freed up in other areas. The Committee
suggested public outreach on this grant award and funding proposal. UNANIMOUS
APPROVAL. FORWARD TO NOVEMBER 23, 2015 COMMITTEE OF THE WHOLE.
C. Police Records Management System Purchase
The Police Department is planning to update its records management system which has been
in place for almost 20 years and is considered inefficient and limited. An updated system is
expected to improve effectiveness, efficiency and safety, reduce liability, and falls in alignment
with the City and the Police Department Strategic Plans. Staff conducted an RFP process and
recommends the purchase of the Sentryx product from Spillman Technologies, Inc. A
department needs assessment and onsite vendor visit were analyzed together, resulting in the
list of recommended modules and features outlined in the memo. The total request will include
software, hardware, implementation, training, and half -time tech support position. The total,
including one -time and ongoing costs, is $1,070,466.00 through 2018. $350,000 has been set
aside in the contingency fund for this purchase and the remainder through 2017 is included in
Finance & Safety Committee Minutes November 17, 2015 - Page 2
the budget amendment currently under Council review. UNANIMOUS APPROVAL.
FORWARD TO NOVEMBER 23, 2015 COMMITTEE OF THE WHOLE.
D. Non - Represented Employee Compensation
Staff briefed the Committee on a proposal for 2016 compensation for non - represented
employees. The proposal includes a 1% pay increase and a commitment to review the
compensation policy in the first quarter of 2016, including input from affected staff. In addition,
staff proposes to phase in over two years changes to the salary structure line of regression to
address the compression between the lower and upper bands. Data and analysis to support
this is not yet ready. The Committee asked staff to return to the December 8 meeting with this
information. They also expressed support for the proposed policy review in 2016. RETURN TO
COMMITTEE.
E. Ordinance: Adopting the 2015 -2016 Budget Amendment
Staff is seeking Council approval of an ordinance to authorize the 2015 -2016 mid - biennium
budget amendments as required by state law. Proposed amendments are categorized as
existing service levels, backed by revenue, carryovers, and new initiatives. Details on the
amendments are included in the staff report in both narrative and spreadsheet format. Finance
Director McCarthy briefed the Committee on the proposals and Councilmembers asked
clarifying questions, with particular emphasis on the amendments proposed for Police and Fire,
which are due to overages on salaries, benefits on overtime, and jail costs (Police), and salaries,
overtime and benefits on overtime (Fire). The budget overage became apparent over 1 st and
2nd quarter. Vacancies are not always predictable to allow timely hiring of replacements. In
addition, full staffing in PD did not result in fewer overtime costs as expected, as there has been
a number of unplanned big events this year. Councilmember Quinn asked Chief Villa and Acting
Chief Flores to address efforts made by their departments to save costs in other areas. He also
asked if the budget amendments accurately reflect the required level of service and suggested
that staff be prepared to address that in the next discussion. Finance staff noted that there is a
planned analysis of SCORE jail costs scheduled in 2016. Following discussion the Committee
chose to make no recommendation while forwarding the item to the Committee of the Whole for
continued discussion. FORWARD TO NOVEMBER 23, 2015 COMMITTEE OF THE WHOLE
WITH NO COMMITTEE RECOMMENDATION.
III. MISCELLANEOUS
Meeting adjourned at 8:06 p.m.
Next meeting: Tuesday, December 8, 2015 - 5:30 p.m. - Hazelnut Conference Room
40
Committee Chair Approval
Minutes by LH