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HomeMy WebLinkAboutCivilService 2015-12-07 Agenda6200 Southcenter Boulevard e Tukwila, Washington 98188 Jim Haggerton, Mayor Hazelnut Conference Room (aka 43) 6200 Southcenter Boulevard Tukwila, WA 98188 Monday December 7, 2015 5:00 p.m. CIVIL SERVICE COMMISSION AGENDA CALL TO ORDER APPROVAL OF MINUTES (9/8/15 and 11/2/15) GENERAL BUSINESS FIRE DEPARTMENT BUSINESS a. Staffing Update b. 2016 Fire Captain Testing POLICE DEPARTMENT BUSINESS a. Staffing Update b. Entry-Level Police Officer List (entered into the record) NEW BUSINESS ADJOURNMENT Phone: 206-433-1800 • City Hall Fax. 206-433-1833 * Website: www. Tukwila Wa.gov September 8, 2015 Jim Ha g rton, Mayor The following commissioners attended the regularly scheduled meeting of the Tukwila Civil Service Commission: Ron Johnston, Steve Wheeler and Bruce Paquette. Others in attendance were Police Chief Mike Villa, Interim Fire Chief Chris Flores, Assistant Fare Chief Mike Soss and Kim Gilman, Civil Service Examiner. CALL TO ORDER 5:00 p.m. APPROVAL OF MINUTES Chair Ron Johnston called The Chair asked the Julv 15th Co POLICE DEPARTMENT BUSINESS Staffing Update Certi Assis noted. to ere any corrections needed for Meeting minutes. No Chief Villa reported that the Police Department is fully staffed with 77 commissioned officers. He noted that there are 2 lateral police candidates currently in the background process. The Department recently filled a Records Specialist and a Records Manager position recently. He noted that there exists a vacancy for the Patrol Administrative Assistant position and that the recruitment for that the Chief s Interviews to fill that position will be occurring later this month based on the eligibility list presented for certification tonight. The Civil Service Examiner presented an eligibility list for the position of Patrol Administrative Assistant. The list contained 11 names. The Examiner reported that 120 candidates applied. MOVED BY WHEELER, SECONDED BY JOHNSTON THAT THE PATROL ADMINISTRATIVE ASSISTANT ELIGIBILTY LIST BE CERTIFIED. MOTION PASSED UNANIMOUSLY. 1 17 K 6200 Southc ntcr Boulevard . Tukwila. Washington ton 981 8 Jim Ha g rtun, Mayor List Termination: Entry- Chief Villa requested an early termination to the existing e Level Police Officer eligibility list that began on April 10, 2015. The Chief noted that the list had been depleted and only 1 candidate remained on the list of the original 4. The 1 candidate had received a Chief's interview but was not deemed suitable for hire. One candidate had withdrawn from the list. Two of the remaining candidates were backgrounded, of which 1 had been hired. Chief Villa requested that the current list be terminated effective September 8, 2015 so that the Department could begin testing to generate a new list. MOVED BY WHEELER, SECONDED BY PAQUETTE THAT THE EXISTING ENTY -LEVEL POLICE OFFICER ELIGIBILITY LIST BE TERMINATED EFFECTIVE SEPTEMBER 8, 2015 DUE TO LIST DEPLETION. MOTION PASSED NEW BUSINESS Meeting Time At the suggestion of the Examiner, an earlier meeting time during City business hours (between 8:30am- 5 :00pm) was discussed. Commissioners had daytime conflicts that would interfere with their ability to meet at an earlier time. Therefore the meeting time remains unchanged. FIRE Chief Flores reported that the Department is fully staffed except for 1 out on long -term disability, 1 on light -duty, and 2 entry -level firefighters currently in the Academy. He noted that the 4 most recent graduates will be in EMT school for the next 5 weeks. 2016 Fire Captain Testing Assistant Chief Soss reported on the possibility of holding a joint promotional exam with Kent Fire Regional Fire Authority in 2016. The joint test would benefit both entities if the Fire Department joined the RFA. He explained that each Department would maintain their own individual eligibility lists, but if a merger occurred, the lists could be easily merged as well since the test components and assessors would be identical. He noted that the 2 RFA Update VN/ ADJOURNMENT 6:13pm Jim Haggerton, Mayor Department has worked with the RFA for the past few years on the tactical portion of the test. Commissioners discussed the idea and asked clarifvina citiestions. Chief Flores provided an Regarding the Regional I Investigation. A powerp The Chief noted that not( is being done to maintain citizens of Tukwila. Pro, become increasingly mar provided answers to the I Commissioners r ant presentation was given. I that this investigative work the high levels of service to the iding this level service has expensive. The Chief questions. MOVED BY JOHNSTON, SECONDED BY WHEELER THAT THE REGULAR MEETING BE ADJOURNED. MOTION PASSED UNANIMOUSLY. Vice-Chairperson Stephen Wheeler 3 K 0 VN/ November 2, 2015 Jim Haggerton, Mayor The following commissioners attended the regularly scheduled meeting of the Tukwila Civil Service Commission: Bruce Paquette. Others in attendance were Police Chief Mike Villa and Kim Gilman, Civil Service Examiner. CALL TO ORDER 5:03 p.m. Civil Service Examiner Kim Gilman called the meeting to order. ADJ( 5:041 Seeing that there v attendance, the Ex least 2 Commissioners in nd that there was no quorum lusiness was conducted due to rson Stephen Wheeler I 01 A CITY OF TUKWILA FIRE CAPTAIN ELIGIBILITY LIST PROCESS All dates listed below are tentative. 1. ADVERTISE: • Open the position on February 1St with a closing date of February 19th at 5:00pm. Only accepting applications via NEOGOV. • Internal Opening Only. Advertise using email /bulletin board postings. • Assumption is that at least 14 qualified candidates apply. 2. TACTICAL: (March 23 -24, 2016: Kent RFA) • Weighted at 45% of overall score. • Only candidates that pass the Tactical will be scheduled for the Assessment Center. A score of 70% or above is needed to pass the Tactical. 3. ASSESSMENT CENTER: (April TBD, TCC) • Candidate Orientation: DATE • Ron Hiraki will run the Assessment Center. 3 Exercises comprise the Assessment Center. Maximum of 16 candidates to test. • Panel: X Assessors chosen from in and outside of Zone 3, rank of Captain and above. X Roleplayers. • Assessor Orientation Date: • Weighted at 55% of overall score. 4. APPEALS /PROTEST PERIOD: • Per Civil Service Rules, 5 days following the administration of the test. 5. CERTIFICATION OF ELIGIBILITY LIST: List to compiled by the end of April. • Submit eligibility list to the Commission for certification at the May meeting. • Eligibility list posted. List in effect for 1 year, with an option to extend an additional year. 6. DEBRIEF: • What went right with the process? • What can we do to improve on the process next time? VA