HomeMy WebLinkAboutFS 2015-12-08 COMPLETE AGENDA PACKETCity of Tukwila
Finance and Safety
Committee
O Kathy Hougardy, Chair
O Joe Duffie
O De'Sean Quinn
AGENDA
Distribution:
Recommended Action
K. Hougardy
R. Turpin
J. Duffle
L. Humphrey
D. Quinn
B. Giberson
K. Kruller
T. Kinlow
D. Robertson
T. Eberle- Harris
Mayor Haggerton
S. Brown
D. Cline
K. Gilman
P. McCarthy
B. Frank
C. O'Flaherty
M. Villa
TUESDAY, DECEMBER 8, 2015 — 5:30 PM
HAZELNUT CONFERENCE ROOM
(formerly known as CR #3) at east entrance of City Hall
Item
Recommended Action
Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. Extend the lease agreement with SCA (Sound Cities
a. Forward to 12/14 Special
Pg.i
Association) for space in the 6300 Building.
Meeting Consent Agenda.
Bob Giberson, Public Works Director
b. Laserfiche records system upgrade.
b. Forward to 12/14 C.O.W.
Pg.5
Christy 0' Flaherty, City Clerk
and Special Meeting
Trish Kinlow, Court Administrator
Consent Agenda to follow.
Tami Eberle - Harris, Database Administrator
c. A resolution regarding non - represented employee
c. Forward to 12/14 C.O.W.
Pg.31
compensation.
and Special Meeting
Stephanie Brown, Human Resources Director
Consent Agenda to follow.
d. A contract for health care broker services.
d. Forward to 12/14 Special
Pg.43
Kim Gilman, Human Resources Analyst
Meeting Consent Agenda.
e. Amendment #1 to contract #14 -086 with Public
e. Forward to 12/14 Special
Pg.53
Financial Management (PFM), Inc.
Meeting Consent Agenda.
Peggy McCarthy, Finance Director
f. Police Department updates:
f. Information only.
Pg.69
(1) Police uniform presentation
Pg.69
Officer Brent Frank
(2) 2015 3rd Quarter Police Department Report
Pg.83
(3) Police vehicles
Pg.109
Mike Uilla, Police Chief
3. ANNOUNCEMENTS
4. MISCELLANEOUS
Next Scheduled Meeting: January 2016
SThe City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206 - 433 -1800 (TukwilaCityClerk @TukwilaWA.gov) for assistance.
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Bob Giberson, Public Works Director
DATE: December 4, 2015
SUBJECT: Sound Cities Association
Lease Amendment — Suite 206, 6300 Building
ISSUE
Approve the lease amendment with Sound Cities Association (SCA).
BACKGROUND
In 2006, the City entered into a five year lease of Suite 206 in the 6300 Building and an
amendment extended the lease through 2012. A new lease agreement was executed in 2013
to include an additional 360 square feet of space, City - provided phone and technology services,
and a new monthly rent of $1,703.33 for 2013, $1,764.17 for 2014, and $1,825.00 for 2015.
A new lease amendment has been negotiated to extend the lease until December 31, 2018 with
rent at $1,885,83/month for 2016, $2,007.50 /month for 2017 and $2,068.33 /month for 2018.
DISCUSSION
The current lease with SCA expires on January 31, 2016. This lease amendment extends the
lease through December 31, 2018 and continues to benchmark the lease rate to surrounding
market rate rents.
RECOMMENDATION
Council is being asked to formally approve the lease amendment with SCA for an extended
lease term and increase in rent, and consider this item on the Consent agenda for Special
Council Meeting on December 14, 2015.
ATTACHMENTS:
Draft of the SCA Lease Amendment
2
LEASE AMENDMENT
THIS LEASE AMENDMENT is made this day of , 20
between CITY OF TUKWILA ( "LANDLORD "), and SOUND CITIES ASSOCIATION
( "TENANT ").
WHEREAS, Landlord and Tenant entered into a Lease dated January 8, 2013 for
those certain premises located at Suite 206, 6300 Southcenter Blvd., Tukwila,
Washington (the "PREMISES "), as more fully described in the Lease. Capitalized terms
used but not otherwise defined herein shall have the meanings given to them in the Lease;
and
WHEREAS, Landlord and Tenant desire to modify the Lease as provided herein.
NOW, THEREFORE, in consideration of the covenants and agreements
contained herein, the parties hereby mutually agree as follows:
TERM. The Lease for Suite 206 shall expire on December 31, 2018. Therefore,
the Term of the current Lease for Suite 206 shall be extended from January 31,
2016 and expiring December 31, 2018.
4. RENTAL RATE ADJUSTMENT. The adjusted rental rates are as follows:
2/01/2016 — 12/31/2016 $15.50 /sf /yr $1,885.83/mth $22,630/yr
1/01/2017 — 12/31/2017 $16.50 /sf /yr $2,007.50 /mth $24,090/yr
1/01/2018 — 12/31/2018 $17.00 /sf /yr $2,068.33/mth $24,820/yr
Except as expressly modified above, all terms and conditions of the Lease remain in full
force and effect and are hereby ratified and confirmed.
IN WITNESS WHEREOF, the parties hereto have entered into this I"
Amendment to Lease as of the date first written above.
LANDLORD:
City of Tukwila
By:
Title:
Date:
TENANT:
Sound Cities Association
By:_
Title:
Date:
3
El
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Safety Committee
FROM: Christy O'Flaherty, City Clerk, LaTricia Kinlow, Court Administrator, and
Tami Eberle- Harris, Database Systems Administrator
DATE: December 1, 2015
SUBJECT: Enterprise Document Management Solution: Laserfiche Rio
ISSUE
There is a critical need for governmental agencies and judicial branches to provide resources
toward advances in records management - to answer the public's call in responding to public
records requests and open government.
BACKGROUND
The City Clerk's Office acquired a basic Laserfiche system in 2001 which has been used to
develop a Digital Records Center (DRC) for online access by staff and the public. The system
is used daily by staff City -wide and allows for digital delivery of documents to the public, with 24
hour access.
DISCUSSION
Laserfiche Rio is the upgrade to the basic product and is a robust enterprise content, document
and Records Management system that provides a centralized records storage system for the
entire City. The Rio system offers separate repositories to allow full security for departments
such as the Court, Police, and Human Resources. The upgrade will also provide unlimited
public portal retrieval licenses through a web browser.
In the 14 years since the initial acquisition, few improvements have been made City -wide to
automate records processes to increase efficiency and to facilitate timely and thorough
responses to public records requests. Upgrading to the Rio solution will add vital new features
to the basic system, to include workflow functions that will send automatic reminders regarding
critical deadlines and allow for electronic approvals. The enhanced system will also include
Records Management capabilities for life cycle management of records from creation to final
disposition helping to ensure compliance with State retention laws.
The Laserfiche system is utilized both nationally and regionally as an effective tool in developing
records solutions for Police, Fire, DCD, Public Works, Human Resources, Finance and Court
records. Expertise developed in the Clerk's Office using the system for the past 14 years can
be leveraged to assist the advancement of other City departments. Washington agencies using
Laserfiche include and are not limited to Auburn, Renton, Edmonds, Port Angeles, Tumwater,
Port Angeles, Walla Walla, Spokane Valley, Longview, Bremerton, Thurston County, Cowlitz
County, and Skagit County.
As the Court staff explored requirements for the new OCourt System, they became aware that
the Renton Municipal Court uses the Laserfiche System. However, the Renton system has the
advanced features being requested in this proposal. The Renton Court staff manage and
access their court records electronically, creating time - saving efficiencies throughout the various
judicial processes. This presents an incredible opportunity for Tukwila, as Renton has already
completed the labor intensive steps to create workflow processes for court functions. They are
5
INFORMATIONAL MEMO
Page 2
willing to share the scripts, programming, and instructions they have developed with Tukwila.
This collaborative relationship with Renton could move the Court forward quickly into effective
implementation, if upgrades to our system are acquired.
Moreover, with the implementation of GR31.1 as it relates to the administrative records of the
courts, the upgrade to the Laserfiche System will ease the impact of court records requests.
The new efficiencies provided by the Laserfiche upgrade will create more streamlined and
accurate processes in supporting both court case and administrative records.
The Technology Services (TS) Database Systems Administrator has been a key player in
reviewing the Laserfiche system upgrade and providing valuable input (see attached email).
Additionally, the City's Technology Council approved the acquisition of this upgrade at their
November 16, 2015 meeting.
The City Attorney has reviewed the proposal and composed the attached Resolution authorizing
sole source purchase of the upgrade.
FINANCIAL IMPACT
Estimated Cost: $93,179.24 for Laserfiche Rio Upgrade to be part of the 2016 budget
amendment.
PRIORITIES ADDRESSED BY PROPOSAL
❖ Create and implement policies that support continued financial stability and sustainability
❖ Implement new methods to streamline processes creating alignment with Strategic Plan
❖ Continue to Create a More Effective Organization (Implement new methods to streamline
processes creating alignment with Strategic Plan Goal #4)
RECOMMENDATION
The Council is being asked to consider this item at the December 14, 2015 Committee of the
Whole meeting for discussion and the Special Meeting Consent Agenda that same evening.
ATTACHMENTS
-Email from Database Systems Administrator
- Proposal for Laserfiche Rio Upgrade
- Resolution authorizing sole source purchase
WA2015 Info MemoslLaserficheRio.doc
6
Christy O'Naherty
From: Tami Eberle- Harris
Sent: Tuesday, July 28, 2015 11:22 AM
To: Christy O'Flaherty
Cc: Trish Kinlow; Bao Trinh; Mike Marcum
Subject: LF potential upgrade to RIO
Hi Christy,
Thank you for all of your assistance and collaboration with the Court and Technical Services in researching and
consulting on the Laserfiche upgrade. Per our conversation, following is a re -cap of why the Laserfiche upgrade is
recommended from a Technical Services perspective.
The upgrade of Laserfiche would benefit the entire organization but the need for integration of Court's e -forms from the
multi - jurisdictional CodeSmart project is the catalyst for upgrading the current Laserfiche environment. In order to
integrate with the City's document management system, the newly developed CodeSmart system for Court requires the
forms and workflow add -ons in Laserfiche. This necessitates an upgrade to the City's current Laserfiche United product.
There are several advantages to purchasing the RIO version of Laserfiche (over our existing United, or Avante product)
With RIO, the City can have multiple servers and repositories. This is key for Court, as they require separation from the
City network in order to be CAS compliant. It is important to note that this advantage would potentially allow PD to
consider the system in the future as well, since the required separation would be available. In addition, this will give us
the flexibility to create an entirely separate TEST environment, where users can create and test workflows before
pushing them to production. Having this ability will allow the Technical Services department to facilitate administration
of the system without taking over the day to day operations. Without RIO the City would be expending extra resources
for every additional repository required. In addition, a completely separate server for court would basically initiate
purchasing Laserfiche two times, and result in operating disassociated systems.
Other local jurisdictions are moving towards the RIO platform for similar reasons — the advantage of allowing for
additional repositories and servers to be compliant with CJIS.
I've confirmed with Bao that we have adequate licensing in our VM environment to create the servers that are needed
for this project.
We currently have a one Terabyte drive segmented for the DCD digitization project, and 67G for the City volumes. Bao
indicates he can segment another 1 Terabyte drive for the Court's volumes, which will be adequate to begin with. Future
growth could initiate the need for additional space.
I've confirmed with Bao that the weblink server will be 1 processor (vendor indicated that 2 processor would increase
licensing cost from 45K to 50K, 3 processors would be 75K, for the Public Portal License) There is no indication at this
time that we would need to increase the # of processors for that server.
In addition to this upgrade being paramount to the Court's project, it sets the City up for future growth, enhancing the
capabilities of a leading edge product for document management.
Tami Eberle- Harris
Database Systems Administrator I City of Tukwila
6300 Southcenter Blvd #202 1 Tukwila, WA 98188
VA
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DIGITAL
TAKE INFORMATION FURTHER
11/18/2015
Christy O'Flaherty
City Clerk
City of Tukwila
6200 Southcenter Blvd
Tukwila, WA 98188
Dear Christy,
Thank you for the opportunity to present a Laserfiche Enterprise Content Management (ECM) Solution
Proposal for City of Tukwila. The city, a long standing Laserfiche organization, has put in years of effort
to get the most out of Document Management through Laserfiche United. With a vast repository of text
searchable documents, many which are available to the public online, city personnel have done an
excellent job of maintaining a clean and robust system.
Laserfiche Rio is a roadmap to take that efficient core Document Management System to an enterprise
level. Transitioning to Rio will extend the capabilities of the city's Laserfiche system to bring in a wide
array of cross - departmental solutions and tools to increase business process automation. Business
process automation is naturally followed by standardization — resulting in quicker and more consistent
process turnaround times. Instead of a simply static system of documents and organization, Laserfiche
will become a kinetic part of the city's efforts to run leaner.
The proposed solution builds off the success experienced by the many organizations Cities Digital has
had the opportunity to consult in the past. Our history providing award winning service and support
makes us an excellent choice for your project.
There are a few points I would like to highlight for you while considering this information:
• Cities Digital is a company focused exclusively on providing creative document imaging and
management solutions and responsive software support.
• Cities Digital can and will be your one source for service and support for the proposed
solution. We are certified by the manufacturers of each product we are proposing and
stand by our ability to be an end -to -end solution for our clients' solutions.
• We concentrate on building long term relationships with our clients so that we are able to
help support and plan for the initial implementation and continued growth into the future.
• We work with a high degree of honesty, integrity and attention to detail.
Rega rds,
Ryan Patalita
Solutions Consultant
Cities, Digital, Inc. 2107 Elliott Ave., Suite 103 Seattle, WA 98121 P. 206.858.9330 F. 866.592 7343
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Proposal for City of Tukwila
By
Ryan Patalita
Cities Digital, Inc.
11
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TAKE
INFORMATION FURTHER"
Proposal for City of Tukwila
By
Ryan Patalita
Cities Digital, Inc.
11
Table Contents
ProjectOverview .................................................................... ...............................
Solution Components— Software and Hardware .................. ...............................
Service Components .............................................................. ...............................
SampleProject Plan ............................................................... ...............................
PriceEstimate ........................................................................ ...............................
Washington State Contract .................................................... ...............................
Discounts................................................................................ ...............................
DIGITAL
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2
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Project Overview
Cities Digital is proposing to provide and implement an Enterprise Content Management System with
DoD 5015.2 compliant Records Management at the City of Tukwila. This system will utilize Laserfiche
Workflow, Advanced Audit Trail, Laserfiche Forms and Forms Portal, along with other tools to augment
the current Laserfiche installation.
With these additional tools in place, departments can simplify and automate an enormous range of
internal and external document processes including Public Disclosure Requests, Contract Management,
expense reimbursements, leave requests, and beyond.
This scalable solution will allow all departments to share gains in efficiency and customer service as well
as increase security and ensure accountability for information access and distribution.
Key Laserfiche Benefits:
• : O f With Laserfiche Forms, customizable r
online forms can be embedded into —or linked from —any page ECftsysterrr will
on your website, intranet or public portal so that it's easy for bey nine your orderly river
employees, customers and other stakeholders to access, cif records, letting
complete and submit them. iriformaiion flow. din
• rx.;i' air – Use Laserfiche Workflow to quickly l r- ldjti 7 of this technology
design standard and repeatable processes through a graphical {
into your organization is
interface. With over 70 out -of- the -box tasks, making custom
Workflows is as easy as drag and drop. rnrare than just an expense;
• �.� ... i�4 , – Laserfiche Web Access enables use of its can investment in
Laserfiche through a browser or on a mobile device. This eff/cierrcY.
component simplifies getting access to documents on- the -go
with apps for Android, Apple, and Windows.
• `art . �a. rat 1. ���r�g : .'oohs – Manage configuration details such as security, indexing criteria,
and volumes from an intuitive GUI program. Empower compliance officials to regularly review
user activity, assess the effectiveness of internal control mechanisms and demonstrate
regulatory compliance with built -in audit trail tracking.
• ti , pf.)s% – Cities Digital provides full end user and administrator support.
Included with the annual maintenance is unlimited telephone and online support to help users
and administrators work through any issue that may arise.
• a .� ���,,,3: – Reduce litigation risks associated with expired and outdated records
and apply retention schedules to meet Washington State requirements.
• – The Laserfiche Suite of products includes many advanced components such as forms
processing and workflow solutions. Solutions may be scaled up at any time to allow for
additional user licenses or advanced functionality.
We believe that this proposed Laserfiche solution will meet the needs of City of Tukwila and will
improve operations and document accessibility for its members. We look forward to working with City
of Tukwila to implement this solution.
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Solution Components — Software and Hardware
Thin _CBent Componen_ts� rServer Components Thick Client Components
In tir
• Thin Client • Laserfiche Server • Thick Client
• Workstations • Advanced Audit Trail • Workstations
• Laserfiche Forms • Workflow • Laserfiche Client
• Audit Trail • Web Access • Workflow Designer
• Web Access • Laserfiche Forms • ScanConnect
Public Portal 9 Forms Portal • LF Plus
• 9 Import Agent
• Public Portal
WM Server Requirements Workstation �Requlrements
Recommended:
CPU: Intel Core 2 Duo or Afn Ion Phenorn or more
recent cluak -core processor (at least 1.8 GHz)
Memory: 2-8 GB RAM
Operating system: Windows Server 2008 or later
Note: An x64 operating system is recommended
for the computer that will host the Laserfiche
Full-Text indexing and Search Engine.
Database engine: Microsoft SQL Server 2005
(Serve ce Pack 4), Microsoft SQL Server 2008 (Service
Pack 1), Microsoft SOL Server 2008 R2, Microsoft
SQL Server 2012, Oracle 11g (11..1.0.6 +), Orad e 12c
Recommended:
• Without Laserfiche Scanning:
CPU: lintel Pentium 4, Opteron, orAthlon 64, or
more recent processor (at least 2.4 GHz)
.Memory: 256 MB RAM or moret
Operating system: Microsoft Windows Vista,
Microsoft Window, 7, Microsoft Windows 8, or
Microsoft Windows 8.1
Note: Internet Explorer 6.0 or later
• Laserfiche Scanning Station:
CPU: Intel Pentium 4, Opteron, of Athlort 64, or
more recent processor {at least 2.4 GHz)
Memory, 1 GB RAM or more
Operating system. Same as above
Note: Laserfiche 10 is compatible with both SQL 2014 and Windows 10. Please see KB article 1013707 for specific Laserfiche
compatibility or email ryan@citiesdigital.com for a copy.
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Laserfiche Rio's licensing is based on the number of people who will be using the system —which makes
it possible to calculate the cost of most systems by doing little more than counting employees. The Rio
system provides a complete suite of applications with a single procurement, resulting in a lower total
cost of ownership for a distributed enterprise. Combined with generous volume discounts, this helps
you budget accurately, simplify procurement and —best of all —avoid overpayment.
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The core RIO system includes:
The Laserfiche Rio suite includes an unlimited number of Laserfiche Servers, offering
tremendous flexibility in configuration. Expanding your Rio system to additional departments,
satellite offices or divisions doesn't require an additional procurement —it simply involves
adding a new Laserfiche Server to your existing infrastructure. Rio allows for up to 15
repositories per server.
True thin client, supports Microsoft° Internet Explorer° 6.0 and higher and Mozilla® Firefox° 2.x
and reduces installation, support and maintenance requirements. Web Access also includes an
industry - leading integration that adds imaging functionality, comprehensive security and
enhanced workflow capabilities to Microsoft SharePoint°. Support for mobile devices is include
with Web Access Light and iPad, Phone, and Android apps.
Laserfiche® WorkflowTM is a flexible framework for optimizing and automating business
processes enterprise -wide. With Workflow, documents are automatically moved, copied or
deleted based on predetermined rules you design, while automatic notifications ensure prompt
action and simplify supervision. Combine the extensive security features of Workflow with the
comprehensive security reporting of Audit TrailT", and you have the information you need to
accurately assess your business processes to identify bottlenecks, maintain performance
comparisons and track document - related activity to improve quality, accountability and
productivity.
By constantly monitoring and recording events that occur in your document repository,
Laserfiche Audit Trail helps you protect information from misuse. Audit Trail enables you to
regularly review user activity, assess the effectiveness of internal control mechanisms and
demonstrate regulatory compliance. It readily fits into your existing IT infrastructure, providing
you with a detailed view of enterprise business processes— without creating additional work for
your IT department.
Digital signatures employ public - private encryption key pairs and associated certificates given to
individual users, offering a unique method of electronic identification for those working with
your documents.
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The desktop -based Laserfiche Client offers users intuitive, instant access to information. Each user has
their own connection through the Laserfiche Client, so they are always able to access their information.
The Full Named User License includes the ability to:
• Laserfiche Scanning is an intuitive scanning interface to add paper documents into your
Laserfiche repository. An array of tools enables you to enhance images, so you get the most
accurate text capture possible.
• Laserfiche SnapshotT"' creates archival TIFF images of electronic documents, without repetitive
printing and scanning.
• Laserfiche E -mail Plug InT" uses any MAPI - compliant e-mail application to distribute documents
stored in the Laserfiche repository.
• Participate in Laserfiche Workflows to route, approve and auto -file documents.
Licensing Model:
The Full Named User is a named user license. Each user who will need read -write access to the
Laserfiche repository will need a Full Named User license. Number of licenses purchased should directly
reflect number of employees needing any type of edit capabilities in the Laserfiche repository.
With Records Management Module, you:
• Enforce enterprise -wide records policies — regardless of your records' format, location or
content.
• Automate life cycle management from document creation to final disposition.
• Run reports detailing where records are in their life cycle and which records are eligible for
transfer, accession or destruction.
• Log all system activity, providing an audit trail that can be used to prove adherence to your
records management plan —and compliance regulations.
• Ensure the future accessibility of your archived records with storage in non - proprietary TIFF file
format.
• Safeguard records with comprehensive access controls.
• Support compliance with Sarbanes- Oxley, HIPAA, USA PATRIOT Act, SEC, FINRA and other
regulations.
• Reduce litigation risks associated with expired and outdated records.
Licensing Model:
Records Management Module is a percentage add -on per Rio user.
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Laserfiche Import Agent provides effortless document importing and management within a Laserfiche
repository. These documents come from a variety of sources, such as multifunctional peripherals
(MFPs), which include devices performing any combination of printing, faxing, scanning, and copying.
Without the Import Agent, the risk of misfiling documents and incorrect index cards exists. Documents
are more difficult to find as a result. Laserfiche Import Agent maximizes document accessibility by
automating document importing and document management within the Laserfiche repository.
Laserfiche Import Agent looks for documents wherever they are created and sends those documents to
a Laserfiche folder. The Laserfiche Import Agent monitors single or multiple locations. For example, an
MFP captures documents and stores these documents in a directory. Laserfiche Import Agent
automatically looks for specified documents in that directory and moves them to the Laserfiche
repository.
Configurable document filters in Laserfiche Import Agent organize documents into folders based on
filename, document type, or a combination. For example, the Import Agent provides the capability of
importing TIFF images from a network folder into the Laserfiche repository. Moreover, the Import
Agent auto - populates the index card template fields for the imported TIFF image.
An automated schedule efficiently archives documents in the Laserfiche repository. Schedules represent
the time during which the Laserfiche Import Agent actively looks for documents in specific directories
thereby minimizing network traffic during peak hours of the day.
Licensing Model:
Import Agent is a single server license. The application may be installed on a server and will allow
unlimited profiles to be configured to shuttle documents from a network location to a Laserfiche
location.
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Loserfiche Rio Quick Fields Bundles
Quick Fields Client
• Automatically captures information from documents
• Dynamically create indexing values and folder paths
• Advanced image processing options
Zone OCR
• Capture text -based data from form -based documents
• Identify the beginning each new document
Real Time Lookup
• Uses Windows ODBC to access any data source available
• Imports indexing values from existing external databases
Pattern Matching
• Uses regular expressions to separate extracted data from larger blocks of text
• Verifies that it is correctly formatted
Bar Code
• Recognizes the seven most popular barcode formats
• Includes support for several 2D barcode formats
Forms Processing
• Forms Registration: Image enhancement corrects misaligned forms
• Optical Mark Recognition: Detects marks in form elements such as check boxes
• Forms Identification: Recognizes the form based on its overall structure, even in the absence of
bar codes, form data or other distinguishing information.
• Forms Extractor: Removes form outlines to isolate data for more accurate capture.
Laserfiche Rio Annotation /Bates Numbering
• Creates permanent stamps on documents as they are processed
Licensing Model:
Quick Fields is a per seat license. Each workstation or server that needs to perform forms processing
will need its own dedicated Quick Fields license, along with a license for each necessary Quick Fields
add -on to perform the required processes.
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With Forms Add -on:
• Easily create attractive forms using preconfigured templates that allow you to specify colors,
fonts, logos and more.
• Drag and drop a wide variety of fields, checkboxes and radio buttons onto your form to collect
the exact information you need —in the precise format you require.
• Configure form elements so that they are hidden or displayed based on selections made in other
fields, improving the user experience and ensuring that you don't collect unnecessary data.
• Change the look and feel of your form —or add or delete questions from it —at any time without
help from programmers.
• Pulls user data from your primary applications to pre - populate forms for known audiences,
reducing the need for staff to rekey or manually validate information like name, address and
phone number.
• Prevents common user errors such as incomplete fields and incorrect data types, improving
both the user experience and the quality of your data.
• Uses role -based security to ensure that access to submitted data is limited to authorized
personnel, guaranteeing the security of confidential information.
Licensing Model:
Forms is a percentage add -on per user.
Laserfiche Forms Portal
Forms Portal expands the functionality in Laserfiche Forms to include publicly available forms that users
can fill out anonymously. In contrast, users must log in to Laserfiche Forms without the Portal Add -on.
Licensing Model:
• The Laserfiche Forms Standard Portal Add -on is licensed per instance. You can allocate each
Forms Portal instance you have to one Forms Server. To use Forms Portal with a particular
Forms Server, you'll register the server as normal during installation and allocate the Forms
Portal to the desired Forms Server from the Rio License Manager.
• With the Laserfiche Forms Enterprise Portal Add -on, every instance of Laserfiche Forms will
have the additional Forms Portal functionality.
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Laserfiche Public Portal allows you to generate a content portal site based on a database, without
coding or programming. Anyone with a connection to the Internet or a local intranet has access to the
information they need —often reducing the burden on staff of responding to requests for information.
Public Portal functionality enables your organization to make information available to more interested
parties than typically have access to your content repository. Specifically, adding Public Portal to the full
Laserfiche Client allows you to offer two views into the same active repository: full read /write access to
individuals who need to work with content (e.g., internal use with the Client), and read -only access with
no modify or delete capabilities for the public (e.g., external publication with Public Portal). In addition,
WebLink sites can now be crawled by Internet search engines, so your public documents can be found
the same way users find other pages on the Internet.
With Laserfiche Public Portal, access, security, and customization are easy. Your published Public Portal
site is browser and platform independent, so anyone who needs to access your content can find it.
Administrators put the power of Laserfiche access controls to work to allow or restrict public access to
appropriate information. And functionality can be customized to your organization's needs, just as the
look and feel can be customized to match your branding.
Licensing Model:
Public Portal is a per server, per processor license. The organization will need a Public Portal license for
each server that they wish to have Public Portal installed on.
1 G I TA L g
TAk Cr IN FQ qM ATIgN FLI GITHFR
21
Service Components
As a service premium to its customers, Cities Digital offers supplemental service packages to augment
the basic Laserfiche Annual Maintenance (LSAP) agreement. The benefits include:
• Reduced professional services rate (normally $175/hr).
• Receive priority support with guaranteed response times.
80 hours of remote or onsite installation or training
Access to Priority Support Hotline
Additional discounted onsite support service hours available
11c) � o` 1,30 V. a_a � � �. � � �.., . � k�, .. .. �'4a "{ .. a Y "f ° t, � � . � t t r -(, Pn lc w ."
• On -site Traveling: If a technician is traveling on -site, service package hours will be billed at 1/2
the normal rate during travel. Additionally, if the technician is driving, a rate of $.585 /mile will
be charged - and if the technician is traveling by plane, the entire cost of the airfare will be
charged. A $225 /day per diem will also be charged for on -site travel.
• Off Hours Support: $250 /hr. Regular support hours are 8am -7pm CT Monday through Friday. All
off -hours support requests must be scheduled two weeks in advance. Off Hours Support time
may be deducted from any Advanced Service Package at an adjusted conversion rate (rates
adjust based on average per hour cost of package).
• Development Hours: $250 /hr. Developer time may be deducted from the Advanced Service
Package at an adjusted conversion rate (as described in "Off Hours Support ")
OIGITAL
K5 N C.?RM ATIf3N -IJp ...
22
10
Sample Project Plan
Cities Digital Solutions Consultants will wo.rk with City of Tukwila's project manager provide tools and assistance
that will help during the implementation period. In addition to scheduled progress reports, real -time updates can
be provided to City of Tukwila's staff upon request.
1. Planning and Consulting Meeting
The initial meeting after City of Tukwila's Contract Award will be for planning and consulting. This meeting can
take place on the start date of the contract, or shortly thereafter. The planning and consulting will require time
from the key decision maker and staff time to determine how the software will be used, identify key resources
and contacts, and set timelines. Planning and consulting will revolve around the recommended processes and
procedures, and initial planning of priorities for implementation and documentation. Deliverables for this
meeting will include an overall implementation strategy, implementation plan, and project timeline.
2. Software and Hardware Order
Upon receiving a PO for the software and hardware, Cities Digital will order the products. This process takes
five business days to complete and will begin immediately after the PO is received.
3. Initial Documentation
Cities Digital staff will meet with City of Tukwila's key departmental contacts that will administer and support
the Laserfiche software. Our staff will consult with City of Tukwila staff to develop policies and procedures
that will best meet the business needs and adhere to best practices for document management. Cities Digital
will then develop initial training materials that will illustrate the procedures and state the policies for end
users. This documentation will be available in editable format to City of Tukwila staff.
4. Software Installation /Pilot User Training and Testing
The software will be installed on target test computers at City of Tukwila. Initial setup of the server and client
computers will be completed on this day including setup of a test platform (if required). Generally, the next
day will include onsite user and administrator training. Training may include configuration of some system
components if configuration was not completed by Cities Digital installation personnel. When configuration is
complete, pilot users will test policies and procedures. During testing, Cities Digital staff will be available for
consultation and guidance on the setup and making adjustments to settings. Following testing, customized
documentation will be adjusted.
5. All Other Training
When testing has been completed, and policies and procedures are in place, all other users may be trained on
how to use the system. Training will include full users and retrieval only users. This training will be completed
onsite and should be conducted in small groups.
T 11
A E IhIFQRMATI�M FUFiTM4�„R
23
Rio Software' Full Users (25 Full Named Users) $84,160.00
Records Management (10% add on per Full User)
Forms (10% add on per user Full User)
Forms Portal (Unlimited )
Quick Fields Basic (1 Installation)
Import Agent
Scan Connect (1 Installation)
Unlimited Public Portal (Weblink Read -Only
access, unlimited concurrent logins)
Integration(s) ' I Laserfiche Integration for DISCUS/ AS 1 $7,500.00 1
Laserfiche Software
One year of Software Maintenance that includes:
$18,332.00
Assurance (LSAP) Z
Rapid- response Technical Support, the Latest
$93,179.24
Hotfixes, Updates and Patches, new Version
Releases, and Access to the Priority Support Line
Trade -In Software
Trade in credit for legacy Laserfiche United System
($25,065)
Components
Trade -In LSAP3
Trade in credit for unused LSAP for legacy
($5,031..80)
Laserfiche United Svstem
Discount Get 1 Full User License Free for Every 2 Purchased ($7,200)
when uaeradine from United to Rio°
Services' 80 hours of professional services from Cities $12,400.00
Digital for Installation, Training, and Consulting.
Subtotal
$85,095.20
Tax
$8,084.04
Total
$93,179.24
'Onetime costs include Software ($91,660) and Professional Services ($12,400) plus tax
2Recurring Annual Software Maintenance will be $18,332 plus tax (first year charged with system purchase)
3Due to the quote being first generated June 2015, the initial total was $96,328.25. After refreshing the quote December 2015 to reflect the current
status of the city's Laserfiche Software Assurance Plan, the amount decreased to $93,179.24 No other changes were made.
°Though the promotion concluded at the end of Quarter 2, Cities Digital was able to hold the discount for The City of Tukwila through 12/31/2015.
DIGITAL
X�KE IM CA MATT 1- TT....
24
0%
On July 14th 2015, Laserfiche was one of five vendors selected to complete a master contract with
Washington State to drastically simplify the selection process of an Enterprise Content Management
solution at state and local government organizations. Laserfiche was chosen not only due to its granular
DoD 5015.2 and VERS security certifications, diverse Workflow capabilities, and strong Records
Management features, but also its widespread usage throughout the state at every level of government.
Local municipalities that are currently using Laserfiche include the cities of Renton, Medina, Auburn,
Federal Way, Puyallup, Fife, and many others. These cities, many of whom have relied on Laserfiche for
years, are a testament to the long term value of an investment in Laserfiche.
From the Washington Secretary of State's Website:
"Purpose for Enterprise Content Management Initiative
The purpose of this statewide initiative is to assist agencies and do the "heavy lifting"
that comes with developing an RFP for an Enterprise Content Management (ECM)
system and to facilitate and support implementation of these systems in a way that is
both effective and affordable for agencies.
A multi- agency and multi - disciplinary team will select and satisfy competition for a
limited number of ECM systems and options that will meet the business and legal needs
agency. The team will also look for those systems that offer a "user- friendly"
experience, workflow improvement and the ability to automate processes. These
systems will also meet the requirements for public records that apply to all government
agencies in the state as well as other requirements that the state has for security and
protection of records and data.
As agencies implement breakthrough principles and guidance with an Enterprise
Content Management (ECM) System in their own initiatives, employees will be able to
effectively organize, manage, and use electronic documents and unstructured data as a
critical agency asset. Agencies will be able to resolve electronic records disorganization
and proliferation issues, and the related problems that flow from those issues such as
public disclosure and compliance with the statutory requirements found in Chapter
RCW 40.14 and Chapter RCW 42.56." 1
1 http: / /www.sos.wa.gov/ archives/ RecordsManagement /ecm- initiative.aspx
L
13
25
"So what is the big deal about an Electronic Content Management (ECM) System?
An agency simply cannot manage records and information in this day and age without a
system of some kind, period. Be it a manual system or a software system, "system" in
this instance is all about established systematic processes and procedures to holistically
manage records and information across the agency regardless of formats (both paper
based and electronic). Agencies need a system that has the ability to appropriately and
defensibly disposition (destroy or transfer) according to the retention requirements and
in a timely fashion and need a system that supports the business user in doing their job
with less effort and more efficiency while offering workflow improvements and more
automated processes.
This does not mean a "system" where "archiving" records is simply keeping everything
in storage and just adding to the pile. That's hoarding, not managing.
An ECM system provides the support and management capabilities for records and
information from start (point of creation) to finish (ready for destruction /transfer) -
otherwise known as "cradle to grave" management within a single repository and using
one software application.
Think along the lines of the "one ring to rule them all" and bringing back the tried and
true concepts of central files and consistent structures and an automated "dragon lady"
that will be in charge of the files and take care of the information - but which is all
managed behind the scenes and in a seamless fashion.
An ECM system can manage all CONTENT, regardless of format. These systems can store
and manage over 400 formats - including emails, the entire Microsoft office suite of
products, video, audio, images, pretty much everything a typical agency creates. And as
part of the requirements developed for the ECM initiative, these systems must interface
or offer interoperability with other existing systems (including SharePoint).
Part of the strategy with an ECM is to eliminate the silos that are scattered throughout
an organization, hindering searching and retrieval of relevant information to both do
work and respond to records requests. An ECM supports the storing, access and
retrieval of related records and information together so it can be better managed and
disposed or transferred in bulk using more automated processes.
AND these systems offer workflow, support mobility, dashboards, disclosure and e-
discovery search, redaction and production tools tool" 2
Z http: / /www.sos.wa.gov/ archives /recordsmanagement /big -deal- about - ecm.aspx
NF aF'M roti ��Ar�
26
14
Discounts
The City of Tukwila, a long standing Laserfiche user under the United model, is eligible for several
promotions and trade -ins that can be applied towards a Rio upgrade.
Legacy System Trade -In: Laserfiche views its software as an investment that retains value overtime. As
such, Laserfiche users can expect a dollar for dollar trade -in of their legacy systems when upgrading
licensing models or adding product.
Laserfiche Software Assurance Plan Reset: Upgrading to Laserfiche Rio will reset the date for annual
software maintenance. As such, maintenance already paid is credited back on a prorated basis.
State Contract: Although Laserfiche and the Washington Secretary of State's Office have negotiated a
state contract, the contract does not include preferential software pricing but instead standardizes
consulting rates. Those rates are across the board higher than those Cities Digital charges for the same
services, and thus will not apply to this proposal.
"Buy 2 Get 1 Free ": Quarter 2 of 2015 featured a promotion for existing Laserfiche United organizations
to receive a substantial discount redeemable during a licensing upgrade to Laserfiche Rio. The
promotion granted a free Full User License for every two purchased when an organization also
purchased Laserfiche Forms and transitioned to Laserfiche Rio. Though the promotion concluded at
quarter end, Cities Digital was able to hold the discount for a few selected organizations through
1.2/31/201.5. The terms of the promo code require that the order is placed before the end of the year.
By applying this promotion, the City of Tukwila is able to save $7,200 on product costs.
Laserfiche Empower: Every January, Laserfiche holds its premier learning and networking event in the
Los Angeles area. Known as Empower, the conference consists of more than 200 training courses and is
attended by over 2,500 members of the global Laserfiche community. It's a fantastic opportunity for
users from every skill level to learn more about the product, meet Laserfiche users in similar fields, and
network with other Laserfiche supported Washington organizations. Additionally, Cities Digital will
sponsor a social event to explicitly bring together its supported organizations.
Tickets for this year's Empower in Long Beach, CA are approximately $800 and are likely to sell out. If
the City of Tukwila decides to upgrade to Rio, Laserfiche has agreed to also allow the use of a second
promotion that provides for up to four complimentary tickets3 to the conference. It's hard to imagine a
better start to the year for the city than an upgrade to Laserfiche Rio with great training from Laserfiche
Empower.
'Travel and hotel expenses are not included in this promotion.
DIGITAL
AK E, fV ORM F�'i'AOM WRTM 6iR
15
27
C Ir: IE Y.... M DIGITAL
TAKE INFORMATION FURTHER
W.
l+ji4i
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, WAIVING THE BIDDING
REQUIREMENTS AND AUTHORIZING SOLE - SOURCE
PURCHASE OF THE LASERFICHE RIO COMPONENT,
AND AUTHORIZING PURCHASE OF THE SAME.
WHEREAS, RCW 39.04.280(1)(a) provides for exemption from competitive bidding
requirements when purchases are clearly and legitimately limited to a single source of
supply; and
WHEREAS, the City has utilized Laserfiche document management software since
2001 to expedite document search and retrieval for staff and the public by providing
digital access to many City records; and
WHEREAS, the City wishes to expand its enterprise workflow management and
business process automation capabilities across multiple departments and the Tukwila
Municipal Court, and the addition of the Laserfiche Rio component to the City's current
Laserfiche system would provide a centralized yet flexible solution; and
WHEREAS, Laserfiche products are sold and maintained only through Value
Added Re- sellers (VARS), and Cities Digital is the VAR that holds the City's Laserfiche
maintenance contract; and
WHEREAS, Laserfiche's policy is to only allow the VAR that holds the maintenance
contract to sell additional components; and
WHEREAS, Cities Digital is the only Laserfiche VAR that sells and supports an
integration with the Washington Courts' District and Municipal Court Information System
(DISCUS) and the Judicial Information System (JIS) used by the Tukwila Municipal
Court; and
WHEREAS, integration with DISCUS /JIS is necessary to the Tukwila Municipal
Court's operations;
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29
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. In accordance with RCW 39.04.280(1)(a), it has been determined that
the purchase of the Laserfiche Rio component is limited to a sole source. The
competitive bidding requirements for the City's purchase of the Laserfiche Rio
component is hereby waived in order to ensure compatibility with the existing system.
Section 2. The Mayor is hereby authorized to enter into an agreement with Cities
Digital for purchase of the Laserfiche Rio component.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Special Meeting thereof this day of , 2015.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Kate Kruller, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
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Page 2 of 2
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Stephanie Brown, Human Resources Director
DATE: November 17, 2015 ( Updated Memorandum memo December 2, 2015)
SUBJECT: 2016 Non - Represented Wages and Benefits
BACKGROUND
In May of 2012, the City Council adopted Resolution No. 1769 which applied different wage
adjustments to specific bands of the Non - Represented salary structure. Over the past few years
this has affected the salary structure line of regression creating compression at bands C43,
D61 -F102. The compression has resulted in employees at lower bands earning more than
employees in higher bands.
DISCUSSION
Upon review of the existing (2015) salary structure it was discovered that the regression line is
out of alignment causing compression to occur at bands C43, D61 -F102. To determine what
caused this misalignment, we looked back at wage adjustments that have been given to non -
represented compensation, since 2012. It appears that when the different percentage
adjustments were applied to the different bands within the salary structure, it created this
misalignment.
Council Resolution No. 1796 states "the goal of the City is to mitigate or avoid salary
compression issues where possible. An example of salary compression would be when a non -
represented supervisor earns less or is projected to earn less than those that he /she supervises
due to contracted wage increases."
With the represented groups expected to receive their contractual wage adjustments in 2016,
we will begin to see internal equity compression with the lower bands of the non - represented
group if we do not provide for a wage adjustment that is comparable. Therefore, the
Administration is recommending a threefold approach to address this issue, and would like to
discuss the recommendation in more detail with the Finance and Safety Committee.
RECOMMENDATION
• A 1 % pay increase for all non - represented employees which will preserve internal equity
as this will be in alignment with what will be received by some of our represented
groups;
• Changes to the salary structure line of regression, phased in over two years to address the
compression between the lower and upper bands due to previous wage adjustments not
applying to all bands. The data to show how phasing of the line over two years was not
completed in time for this meeting. Administration requests to bring it for review at the
next Finance and Safety Committee meeting on December 8. Alternatively, if the
Finance and Safety committee is comfortable with these recommendations, this proposal
could go directly to the next Council of the Whole meeting on November 23 with the final
schedule. 31
INFORMATIONAL MEMO
Page 2
• A commitment during the 1st quarter of 2016 to review the City Council's compensation
policy related to non-represented wages and benefits, which would include an
opportunity for input from non-represented staff. In addition, this review could include a
review of the application of this policy for represented staff.
The FiRaRGe and Safety-P.,ornmitltee is being asked tG Ge der th - AA-;-;-4-,-ti()R'S
llul— 0016, and.
reGGMMeRdatiGR fOr ROR represeRted-emoayee—,,G�pe-n�ep effe
AdM iRiStFatiGn return to the Finance and Safety Com-�e-rneet_ n nn rlor omhor 8, G.F
_f +k- IAII-E)le
alternatively diFeGtly te the G ndil 1 11 — . � I I mee#ng-o"evember 23, to provide the-Gi.ata
on the phased-a-lap,moa--h te ----,rreGt the misalignment
At the Finance and Safety Committee meeting held on November 17, the Committee requested
that Administration return on December 8, and provide additional data to support correction to
the regression line for the non-represented salary structure. Attached are the minutes from the
November 17, Finance and Safety Committee.
The Finance and Safety Committee is being asked to forward this resolution to the Committee
of the Whole meeting on December 14, for discussion and the special meeting to follow for
oossible adootion. -.
We look forward to discussing this information with you further. Thank you
32
2
4
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, UPDATING AND CLARIFYING
THE NON - REPRESENTED EMPLOYEES' COMPENSATION
AND ADOPTING THE NON - REPRESENTED SALARY
SCHEDULE AND BENEFITS SUMMARY, EFFECTIVE
JANUARY 1, 2016.
WHEREAS, the City Council has made a determination to review the non -
represented compensation for even - numbered years and provide cost -of- living
adjustments (COLAs) in odd - numbered years; and
WHEREAS, per Resolution No. 1769, adopted May 21, 2012, different wage
adjustments were applied to specific bands of the Non - Represented Salary Structure
affecting the structure's line of regression, creating compression over time at bands
C43 - F102; and
WHEREAS, City Administration recommends a 1% across the board increase to
the Non - Represented Salary Structure effective January 1, 2016 to maintain internal
equity and reduce compression; and
WHEREAS, City Administration recommends correcting the line of regression for
the Non - Represented Salary Structure to be phased in over two years, effective
January 1, 2016, and on January 1, 2017;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Non - Represented Wage Plan.
A. The 2016 wage schedule for non - represented employees shall increase by 1%
across the board, with additional increases to be given to the affected bands at D61 -
F102, such increases not to exceed 3.35% each; and on January 1, 2017, additional
increases, not to exceed 2.7% each, shall be applied to the affected bands D62, D63,
and F102, to bring the line of regression back into alignment as reflected in Attachment
A, "Non- Represented Salary Structure 2016/2017 ".
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33
B. In addition, during the 1 st quarter of 2016, City Administration will meet with the
City Council to review and discuss City Council Resolution No. 1796 (related to a
compensation policy for City employees), specific to comparability related to non -
represented employees' compensation and benefits.
Section 2. Non - represented salary schedule, benefits summary and longevity
pay plan.
A. The "Non- Represented Salary Schedule — 2016/2017," Attachment A hereto, is
approved, effective January 1, 2016.
B. The "Non- Represented Employee Benefits Summary — 2016," Attachment B
hereto, is approved, effective January 1, 2016.
C. The "Longevity Pay Plan for Non- Represented Employees — 2016," Attachment
C hereto, is approved, effective January 1, 2016.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2015.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
Attachments:
- Attachment A, Non - Represented Salary Schedule — 2016/2017
- Attachment B, Non - Represented Employee Benefits Summary — 2016
- Attachment C, Longevity Pay Plan for Non - Represented Employees — 2016
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34
Attachment A (Page 1 of 4)
City of Tukwila
Non - Represented Salary Schedule - 2016/2017
Classification Title
Job Title
Range
Office Technician
Human Resources Technician
B21
Office Specialist
Assistant to the Chief
B22
Administrative Assistant
Deputy City Clerk
B23
Executive Assistant
Assistant to the Director
Council Administrative Assistant
Program Coordinator
Systems Administrator
C41
Human Resources Assistant
Management Coordinator
City Clerk
C42
Police Records Manager
Management Analyst
Council Analyst
C42
Human Resources Analyst
Parks & Recreation Analyst
Public Works Analyst
Program Administrator
Economic Development Liaison
C43
Emergency Manager
Project Manager
Project Development Manager
C51
Program Manager
Building Official
D61
Communications/ Government Relations
Manager
Administrative Manage
Maintenance Operations Manager
D62
Assistant Director
Deputy Community Development Director
D63
Deputy Finance Director
Deputy Public Works Director
Municipal Court Administrator
Department Manager
Assistant Fire Chief
D72
City Engineer
Department Administrator
Economic Development & Strategic Planning
E81
Manager
Deputy Police Chief
Deputy Police Chief
E82
35
Attachment A (Page 2 of 4)
City of Tukwila
Non - Represented Salary Schedule - 2016/2017
Classification Title
Job Title
Range
Department Head
Human Resources Director
E83
DCD Director
Finance Director
IT Director
Parks & Recreation Director
Department Director
Fire Chief
E91
Police Chief
Public Works Director
City Administrator
City Administrator
F102
36
Attachment A (Page 3 of 4)
Non - Represented Salary Structure (Monthly) - 2016
DBM
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
A 1 1
$3,976
$4,102
$4,227
$4,351
$4,474
Al2
$4,291
$4,429
$4,565
$4,700
$4,833
A13
$4,619
$4,760
$4,905
$5,050
$5,192
B21
$4,824
$5,005
$5,187
$5,367
$5,552
B22
$5,138
$5,330
$5,524
$5,717
$5,912
B23
$5,447
$5,652
$5,857
$6,061
$6,270
B31
$5,718
$5,968
$6,218
$6,468
$6,719
B32
$6,173
$6,444
$6,715
$6,986
$7,258
C41
$6,359
$6,612
$6,867
$7,123
$7,377
$7,633
C42
$6,717
$6,987
$7,256
$7,525
$7,794
$8,066
C43
$7,015
$7,297
$7,579
$7,860
$8,140
$8,424
C51
$7,245
$7,569
$7,894
$8,221
$8,545
$8,874
C52
$7,744
$8,091
$8,440
$8,789
$9,138
$9,413
D61
$7,661
$8,044
$8,427
$8,812
$9,195
$9,786
D62
$8,058
$8,460
$8,864
$9,269
$9,671
$10,071
D63
$8,342
$8,759
$9,177
$9,596
$10,013
$10,427
D71
$8,516
$8,981
$9,449
$9,916
$10,381
$10,850
D72
$8,814
$9,296
$9,780
$1 0,263
$1 0,745
$11,230
E81
$8,878
$9,322
$9,768
$10,209
$10,686
$11,165
$11,623
E82
$9,188
$9,647
$10,109
$10,565
$11,059
$11,555
$12,029
E83
$9,511
$9,986
$10,464
$10,936
$11,447
$11,961
$12,451
E91
$9,843
$10,335
$10,830
$11,318
$11,847
$12,378
$12,886
E92
$10,188
$10,696
$11,209
$11,714
$12,262
$12,812
$13,337
F101
$10,544
$11,071
$11,601
$12,124
$12,691
$13,260
$13,804
F102
$10,629
$11,160
$11 ,695
$ 12,222
$12,793
$ 13,367
$13,915
37
Attachment A (Page 4 of 4)
Non - Represented Salary Structure (Monthly) - 2017
DBM
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
All
$3,976
$4,102
$4,227
$4,351
$4,474
Al2
$4,291
$4,429
$4,565
$4,700
$4,833
A13
$4,619
$4,760
$4,905
$5,050
$5,192
B21
$4,824
$5,005
$5,187
$5,367
$5,552
B22
$5,138
$5,330
$5,524
$5,717
$5,912
B23
$5,447
$5,652
$5,857
$6,061
$6,270
B31
$5,718
$5,968
$6,218
$6,468
$6,719
B32
$6,173
$6,444
$6,715
$6,986
$7,258
C41
$6,359
$6,612
$6,867
$7,123
$7,377
$7,633
C42
$6,717
$6,987
$7,256
$7,525
$7,794
$8,066
C43
$7,015
$7,297
$7,579
$7,860
$8,140
$8,424
C51
$7,245
$7,569
$7,894
$8,221
$8,545
$8,874
C52
$7,744
$8,091
$8,440
$8,789
$9,138
$9,413
D61
$7,661
$8,044
$8,427
$8,812
$9,195
$9,786
D62
$8,104
$8,509
$8,915
$9,322
$9,727
$10,129
D63
$8,387
$8,807
$9,227
$9,648
$10,067
$10,483
D71
$8,516
$8,981
$9,449
$9,916
$10,381
$10,850
D72
$8,814
$9,296
$9,780
$10,263
$10,745
$11,230
E81
$8,878
$9,322
$9,768
$10,209
$10,686
$11,165
$11,623
E82
$9,188
$9,647
$10,109
$10,565
$11,059
$11,555
$12,029
E83
$9,511
$9,986
$10,464
$10,936
$11,447
$11,961
$12,451
E91
$9,843
$10,335
$10,830
$11,318
$11,847
$12,378
$12,886
E92
$10,188
$10,696
$11 ,209
$11,714
$12,262
$1 2,812
$13,337
F101
$10,544
$11,071
$11,601
$12,124
$12,691
$13,260
$13,804
F102
$1 0,913
$11,458
$1 2,007
$ 12,548
$13,135
$13,724
$14,287
W
Attachment B (Page 1 of 2)
Non - Represented Employee Benefits - 2016
Social Security (FICA): Social Security benefits shall be provided as contained in Section
2.52.010 of the Tukwila Municipal Code (TMC).
State -Wide Employee Retirement System (PERS): Retirement shall be provided as contained
in Section 2.52.020 of the TMC.
Holidays: Holidays shall be provided as contained in Section 2.52.030 of the TMC. An
additional floating holiday has been granted to each non - represented employee, for a total of 2
floating holidays. Regular part -time employees shall be entitled to benefits on a pro -rata basis.
Sick Leave: Sick leave shall be provided as contained in Section 2.52.040 of the TMC. Regular
part -time employees shall be entitled to benefits on a pro -rata basis.
Medical Insurance: The City shall pay 100% of the 2016 premium for regular full-time
employees and their dependents under the City of Tukwila self - insured medical/ dental plan.
Premium increases above 8% per year shall result in a modified plan document to cover the
additional cost above 8 %, or a premium shall be implemented for the difference, at the City's
discretion. The City reserves the right to select all medical plans and providers. Regular part -
time employees shall be entitled to benefits on a pro -rata basis. Employees who choose
coverage under the Group Health Cooperative plan shall pay the difference between the City of
Tukwila plan full - family rate and the rate charged to them by Group Health.
Dental Insurance: The City shall provide 100% of the 2016 premium for the regular full -time
employees and all dependents under the City of Tukwila self - insured medical /dental plan for
dental coverage. Regular part -time employees shall be entitled to the same benefits on a pro -
rata basis.
Life Insurance: For regular full -time employees, the City shall pay the premium for Plan C
(Multiple of annual earnings) or similar group life and accidental death and dismemberment
insurance policy. Said plan shall be at 100% of annual earnings rounded up to the next $1,000.
Regular part -time employees that work at least 20 hours per week shall be entitled to benefits
on a pro -rata basis (per insurance program requirements).
Vision/Optical: Benefits provided to all non - represented regular full-time employees and their
dependents at the rate of $200 per person, to a maximum of $400 per family unit each year.
Regular part -time employees and their dependents shall be entitled to benefits on a pro -rata
basis.
Disability Insurance: The City shall provide 100% of the premium for regular full-time
employees for a comprehensive long -term disability policy. Regular part -time employees that
work at least 20 hours per week shall be entitled to benefits on a pro -rata basis (per insurance
program requirements).
Health Reimbursement Arrangement/Voluntary Employee Benefit Association (HRA/VEBA):
VEBA benefits shall be provided as contained in Resolution No. 1445 and as amended.
39
Attachment B (Page 2 of 2)
Non - Represented Employee Benefits - 2016
Vacation: Following the sixth month of continuous employment, annual vacation leave of six
full days (each day is calculated at eight hours, regardless of schedule worked) shall be granted.
Thereafter, an additional day of annual leave shall accrue each month, up to a total of 12 days.
Three additional days of annual leave shall be granted on the employee's anniversary date after
the third, fourth and fifth years. After six years, the employee shall be granted one day per year
additional annual leave to a maximum of 24 days per year. The maximum number of accrued
hours is 384 or 48 days.
Years of Service
Vacation Accrual
Years of Service
Vacation Accrual
0 -1 years
12 days*
10 years
19 days
1 -2 years
12 days
11 years
20 days
3 -6 years
15 days
12 years
21 days
7 years
16 days
13 years
22 days
8 years
17 days
14 years
23 days
9 years
18 days
15 years
24 days (maximum)
*Six full days will be granted following the sixth month of continuous employment.
(Days accrue at eight hours, regardless of schedule worked.) Regular part -time
employees shall be entitled to benefits on a pro -rata basis.
Uniform Allowance: An annual uniform allowance of $650 shall be granted to the following
employees: Fire Chief, Assistant Fire Chief, Police Chief, Deputy Police Chief, and Records
Manager.
.i
Attachment C
Longevity Pay Plan for Non - Represented Employees -- 2016
The monthly longevity flat rates shall be as follows for regular full-time employees after the
completion of the number of years of full time employment with the City set forth below.
Regular part -time employees shall receive longevity on a pro -rata basis.
Completion of 5 years
$75
Completion of 10 years
100
Completion of 15 years
125
Completion of 20 years
150
Completion of 25 years
175
Completion of 30 years
200
41
42
1
FROM:
BY:
DATE:
SUBJECT
City of Tukwila
Jim Haggerton, Mayor
Mayor Haggerton
Finance & Safety Committee
Stephanie Brown, Human Resources Director
Kim Gilman, Human Resources Analyst
November 30, 2015
Healthcare Broker Services
Contract for R.L. Evans, Broker of Record
ISSUE
Execute a contract with R.L. Evans in the amount of $48,750 for healthcare brokerage services
regarding the active employee and retiree plans in 2016.
BACKGROUND
The City of Tukwila's self- funded health insurance program was started in 1990. R.L. Evans
has been our broker since that time, helping the City to manage the costs of both the retiree and
active employee health insurance plans as well as negotiating competitive prices on Life, Long-
term Disability, Stop -Loss Insurance and IRS Section 125 Plan services.
DISCUSSION:
City staff have been pleased with the expertise and the high level of customer service that R.L.
Evans has provided to us in the past and is confident that their ongoing service will assist the
City in continuing to operate a cost effective and comprehensive benefits plan.
FINANCIAL IMPACT
Contract Budget
Broker Services (Active Employee Plan) $39,000 $31,900
Broker Services (Retiree Plan) $9,750 $5,183
Totals $48,750 $37,083
Due to commission offsets, the contract amount does not reflect the actual amount that the City
pays over a year. In 2014, the City paid $19,199 in Broker Fees. In 2015, the City is projected
to have paid $23,400 under this contract. It is expected that similar commission offsets will
occur in 2016 and therefore contract expenses will be within 2016 budgeted amounts.
RECOMMENDATION
The Committee is being asked to approve the contract with R.L. Evans for Healthcare Broker
Services and forward this item to the subsequent December 14th Special Meeting Consent
Agenda.
ATTACHMENTS
R.L. Evans Contract, Scope of Work and Fee Schedule
►N
City of Tukwila ,ontract Number:
• 6200 Southcenter Boulevard, Tukwila WA 98188
Vs
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a non - charter
optional municipal code city hereinafter referred to as "the City," and R.L. Evans Company, Inc.
hereinafter referred to as "the Contractor," whose principal office is located at 3535 Factoria Blvd. SE
Suite 120, Bellevue, WA 98006.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $48,750 per year.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the
City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
January 1, 2016, and ending December 31, 2016, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
CA Revised 2012 Page 1 of 7
45
6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement, except for
injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the
Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the Contractor's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits
as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products- completed operations aggregate limit.
Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors, products -
completed operations, stop gap liability, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability insurance shall be
endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an
equivalent endorsement. There shall be no endorsement or modification of the Commercial
General Liability Insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the Contractor's Commercial
General Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured- Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
CA Revised 1 -2013
M.
Page 2 of 7
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self - insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall
be made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of
such notice.
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.1.4 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is
canceled for any reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence
of any disability in the selection and retention of employees or procurement of materials or supplies.
CA Revised 1 -2013
Page 3 of 7
47
12. Assil4nment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No amendment or modification
of this Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Stephanie Brown, HR Director
City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this day of
CITY OF TUKWILA
Stephanie Brown, HR Director
ATTEST /AUTHENTICATED:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
CA Revised 1 -2013
.;
20
CONTRACTOR
C
Printed Name and Title:
Address: 3535 Factoria Blvd., Suite 120
Bellevue, WA 98006
Page 4 of 7
EXHIBIT A. SCOPE OF SERVICES
For Active and Retiree Plans
The Scope of Services for this contract includes the following coverages or programs:
Medical /Rx Individual /Aggregate Stop Loss
Dental Third Party Administrative (TPA) Services
Vision Group Life & AD &D and Dependent Life
Long Term Disability (LTD) IRS Section 125 Medical Reimbursement Plan
HMO (Group Health Co -op)
The following are representative of the basic services the BROKER will provide with respect to the CITY'S benefit
plans:
1. Current Plan Review
• Review in -force contracts, plans, benefit design
• Review funding agreements
• Review claims data and plan benefit design
• Assist with renewal contract negotiations
2. Bidding the In -Force Lines of Coverage
• Prepare bid specifications for underwriters
• Research insurance markets on CITY'S (Plan Sponsor's)behalf
• Analyze proposals and make recommendations
3. Plan Administration
• Evaluate current /prospective TPA's
• Assist with billing and eligibility problems
• Assist with plan installation
• Monitor TPA for compliance with contract terms
4. Benefit Communication
• Plan and organize employee meetings
• Develop benefit summaries
• Assist with preparation of Summary Plan Descriptions
5. Assist the City (Plan Sponsor) to Comply with Federal Laws Impacting Benefit Plans
• COBRA compliance
• PPACA compliance
• TEFRA compliance
• HIPAA compliance
CA Revised 1 -2013
Page 5 of 7
.•
6. Other Services
• Act as an advocate of the participants and CITY in resolving difficult claims and administrative
problems
• Meet, at least quarterly with Health Care Committee, and as desired, with City representatives to
discuss claims experience, administration services, cost containment ideas, benefit design, new
programs and other employee benefit plan issues and problems.
• Assist in providing detailed annual financial accountings
• Review and analyze claims data and make recommendations
• Review industry trends and advise the City of Tukwila
• Assist the CITY in strategic benefit planning
• Other special projects agreed to between the CITY and BROKER
CA Revised 1 -2013
50
Page 6 of 7
EXHIBIT B. METHOD OF PAYMENT
ACTIVE (4024) and RETIREE (5024) PLANS
The Broker Commission Fee payable to R.L. Evans is $4,062.50 per month. This contract is not to exceed
$48,750 in a year. The fee is reduced by any standard agent fees or commissions that R.L. Evans receives
during the year and will provide a full accounting at year -end.
CA Revised 1 -2013
Page 7 of 7
51
52
City of Tukwila
Jim Haggerton, Mayor
TO: Mayor Haggerton
Finance & Safety Committee
FROM: Peggy McCarthy, Finance Director
DATE: November 24, 2015
SUBJECT: Approve Contract Amendment with PFM Inc., the City's Financial Advisor
ISSUE
Approve a contract amendment with PFM Inc. increasing the not to exceed amount and the term.
BACKGROUND
A contract for municipal advisor services was signed with Public Finance Management Inc. (PFM)
on June 30- 2014. The contract amount was $40,000 and the term was two years, with an
expiration date of June 1, 2016.
Under this contract, the following fees have been paid through proceeds of the bond issues:
Invoice
Bond Issue
Description of Services / Fees
Amount
Date
December 31, 2017
Amount
$40,000
1/13/2015
Urban renewal
Financial advisory fee plus mileage
$15,209.12
bonds, two issues
4/28/2015
Arterial Street bonds
Financial advisory and Official Statement
$23,500.00
preparation fees
TOTAL
$38,709.12
The City plans to refund the 2006 Water and Sewer Revenue Bonds in December 2015 and issue
bonds for the 42nd Ave S residential street project in 2016. Other financing may be undertaken in
the near future as well.
DISCUSSION
Services from PFM have benefited the City and have resulted in favorable interest rates on the
bond issues. It is in the best interest of the City to continue to use of their services. Accordingly,
revised contract terms are recommended to extend the service term, as follows:
Contract Terms
Original
Revised
Expiration date
June 1, 2016
December 31, 2017
Amount
$40,000
$130,000
RECOMMENDATION
The Council is being asked to approve the contract amendment and consider this item at the
December 14, 2015 Special Meeting Consent Agenda.
ATTACHMENTS
Contract amendment 14- 086(a)
Original contract 14 -086
53
54
City of Tukwila Contract Number: 14- 086(a)
Council Approval
` 6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Amendment # 1
Between the City of Tukwila and Public Financial Management, Inc. (PFM)
That portion of Contract No. 14 -086 between the City of Tukwila and Public Financial
Management, Inc. (PFM) is amended as follows:
Section 2. Compensation and Method of Payment.
The City shall pay the Contractor for services rendered according to the rate set forth on Exhibit B
attached hereto and incorporated herein by this reference. The total amount to be paid shall not
exceed $130,000.
Section 4. Duration of Agreement:
This agreement shall be in full force and effect for a period commencing June 1, 2014 and ending
December 31, 2017, unless sooner terminated under the provisions hereinafter specified.
All other provisions of the contract shall remain in full force and effect.
Dated this
CITY OF TUKWILA
day of
Jim Haggerton, Mayor
ATTEST /AUTHENTICATED
City Clerk
20
CONTRACTOR
Printed Name:
APPROVED AS TO FORM
City Attorney
Page 1 of 1
55
56
This Agreement is entered into by and between the City of Tukwila, Washington, a non - charter
optional municipal code city hereinafter referred to as "the City," and Public Financial Management,
Inc.., hereinafter referred to as "the Contractor" or "PFM" whose principal office is located at 1200 Fifth
Ave. Seattle, WA 98101.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $40,000 at a rate of 295.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the
City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
June 1, 2014 , and ending June 1, 2016 , unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
CA Revised 2012 -J Page 1 of 9
57
6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement, except for
injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the
Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the
Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits
as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products - completed operations aggregate limit.
Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors, products -
completed operations, stop gap liability, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability insurance shall be
endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an
equivalent endorsement. There shall be no endorsement or modification of the Commercial
General Liability Insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the Contractor's Commercial
General Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured - Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
CA Revised 1 -2013
Page 2 of 9
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self - insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall
be made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of
such notice.
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keepinst and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is
canceled for any reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence
of any disability in the selection and retention of employees or procurement of materials or supplies.
CA Revised 1 -2013 Page 3 of 9
59
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No amendment or modification
of this Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any
such action shall be entitled to its attorney's fees and costs of suit.
M,
DATED this 304— day of , 20 -4.
CITY OF TUKWILA
60
, Jim
TTEST /AUTHENTICATED:
dh
c A City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
)f
O -fice of the City Attoi4iey
CO UZACTOR
B Y
Susan Musselman Director
Address: 1200 Fifth Avenue Suite 1220
Seattle, WA 98101 -3132
CA Revised 1 -2013 Page 4 of 9
60
FX" A"
Services related to the Financial Planning and Policy Development:
• Assist the City in the formulation of Financial and Debt Policies and Administrative Procedures.
• Review current debt structure, identifying strengths and weaknesses of structure so that future debt issues
can be designed to maximize ability to finance future capital needs. This will include, reviewing existing
debt for the possibility of refunding that debt to provide the City with savings.
• Analyze future debt capacity to determine the City's ability to raise future debt capital.
• Assist the City with the development of the City's financial planning efforts and process by assessing
capital needs, identifying potential revenue sources, analyze financing alternatives such as pay -as- you -go,
lease /purchasing, short-term vs. long -term financings, assessments and provide analysis of each alternative
as required as to the budgetary and financial impact.
• Develop, manage and maintain computer models for long -term capital planning which provide for inputs
regarding levels of ad valorem and non -ad valorem taxation (if relevant), growth rates by operating revenue
and expenditure item, timing, magnitude and cost of debt issuance, and project operating and capital
balances, selected operating and debt ratios and other financial performance measures as may be
determined by the City.
• Attend meetings with City's staff, consultants and other professionals and the City.
• Review underwriter's proposals and provide analysis of same to the City.
• financial planning and policy development assignments made by the City regarding bond and other
financings, and financial policy including budget, tax, enterprise rates, cash management issues and related
fiscal policy and programs.
• Assist the City in preparing financial presentations for public hearings and/ or referendums.
• Provide special financial services as requested by the City.
• Services Related to Debt Transactions (Includes short term financings, notes, loans, letters of credit, line of
credit and bonds). Upon the request of the City:
• Analyze financial and economic factors to determine if the issuance of debt is appropriate.
• Advise as to the various financing alternatives available to the City.
• Develop a financing plan in concert with City's staff which would include recommendations as to the
approach to and timing series of borrowing.
• Assist the City by recommending the best method of sale, either as a negotiated sale, private placement or a
public sale. In a public sale, make recommendation as to the determination of the best bid. In the event of a
negotiated sale, assist in the solicitation, review and evaluation of any investment banking proposals, and
provide advice and information necessary to aid in such selection.
• Develop alternatives related to debt transaction including evaluation of revenues available, maturity
schedule and cash flow requirements.
• Evaluate benefits of bond insurance and/or security insurance for debt reserve fund, if applicable.
• Develop credit rating presentation and coordinate with the City the overall presentation to rating agencies,
which applicable.
• Assist the City in the procurement of other services relating to debt issuance such as printing, paying agent,
registrar, etc.
CA Revised 1 -2013 Page 5 of 9
61
• Identify key bond covenant features and advise as to the financial consequences of provisions to be
included in bond resolutions regarding security, creation of reserve funds, flow of funds, redemption
provisions, additional parity debt tests, etc.; review and comment on drafts of documents relating to
authorization of financing.
• Review the requirements and submit analysis to bond insurers, rating agencies and other professionals as
they pertain to the City's obligation.
• Review the terms, conditions and structure of any proposed debt offering undertaken by the City and
provide suggestions, modifications and enhancements where appropriate and necessary to reflect the
constraints or current financial policy and fiscal capability.
• Coordinate with City's staff and other advisors as respects the furnishing of data for offering documents, it
being specifically understood that Financial Advisor is not responsible for the inclusion or omission of any
material in published offering documents.
• Provide regular updates of tax- exempt bond market conditions and advise the City as to the most
advantageous timing for issuing its debt.
• Advise the City on the condition of the bond market at the time of sale, including volume, timing
considerations, competing offerings, and general economic considerations.
• Assist and advise the City in negotiations with underwriters regarding fees, pricing of the bonds and final
terms of any security offering, and make in writing definitive recommendations regarding a proposed
offering to obtain the most favorable financial terms based on existing market conditions.
• Assist the City in selecting an underwriter for a negotiated sale of bonds. Review and oversee the
Underwriter's bond marketing plan, review the interest rates, reoffering yields, Underwriter's
compensation and other terms and conditions of the sale, and advise the City on the reasonableness of the
Underwriter's purchase proposal.
• For any competitive sale of bonds, prepare official notice of sale, recommend sale parameters, take steps
necessary to ensure broad market exposure of the issue, through the use of newswire services and official
statement distribution, and perform additional steps necessary and customary for competitive bond sales.
• Coordinate parties to the closing, and ensure wire instructions and transfer amounts are confirmed.
• Review (or upon request, prepare) Preliminary Official Statements and final Official Statements prepared
on behalf of the City for use in marketing any bonds and meeting regulatory requirements.
Other PFM Services. Upon request of the City and subject to separate, mutually acceptable fee structures PFM or
its affiliates may provide other services which may include the following:
a. Impact fee financial analysis
b. Grantsmanship
c. Rate analysis
d. Management analysis
e. Referendum assistance
f. Legislative initiatives
g. Project assessment analysis
h. Implementation of revenue enhancement programs
i. Arbitrage and rebate services
j. Financial analysis of projects being developed by engineer / architect / specialized consultant studies
k. Negotiate on behalf of the City for proposed projects
1. Services for acquisition of Private Utility
m. Public- Private Partnership advisory services
n. Investment of bond proceeds, including escrow structuring and procurement
o. Arbitrage rebate and post - issuance compliance
CA Revised 1 -2013
62
Page 6 of 9
p. Interest rate swap advisory services
q. Management and Budget Consulting services, including:
• Multi -year Plan — Provide general analytical support as needed for annual budgetary development,
multi -year financial planning, and other various policy initiatives as requested by the City;
• Collective Bargaining Support — Provide quantitative and analytical support for the City in
collective bargaining through such services as the development of costing models for
compensation scenarios, development of workforce cost containment strategies, and delivery of
expert testimony in employee interest arbitration proceedings;
• Revenue Enhancement — Assist the City in evaluating the fiscal and policy impacts of revenue
enhancement options such as tax policy reforms and non -tax revenue adjustments;
• Economic Development — Assist the City in evaluating transportation, infrastructure, and general
economic development financing options in support of the City's goals;
• Cash Flows — Review cash flow projections produced by the City, and, as necessary, suggest and
support improvements to the City's cash flow model; and
• Performance Enhancement — Deliver additional strategic management consulting services as may
be requested by the City in areas related to fiscal improvement, management /productivity
reforms, and governmental performance. Such services may include, without limitation, assisting
the City with the development of analyses and narrative with regard to overall strategy and
assumptions, revenue forecasts, and /or expenditure reduction initiatives. Such support may
include quantitative analysis, identification of best practices, and /or technical review and quality
assurance.
CA Revised 1 -2013
63
EXHIBIT B - FINANCIAL ADVISORY COMPENSATION
For the services described, PFM's professional fees and expenses shall be paid as follows:
1. For services related to financial planning, policy development and financial analysis, PFM shall
receive hourly rates as listed below. Fees for support staff are included in the hourly rates for professionals.
Services will be billed monthly.
Experience Level Hourly Rate
Director /Managing Director $295
Senior Managing Consultant $275
Senior Analyst $225
Analyst $195
Associate $175
2. For services related to the issuance of Bonds, PFM will be paid a fee in accordance with the
following schedule, based on a rate per $1,000 of financing, for each separate bond issue:
For financing up to $20 million: $1.50 per $1,000, with a $15,000 minimum
For financing up to $75 million: $30,000 plus $0.75 per $1,000 over $20 million
Reimbursable Expenses
In addition to fees for services, PFM will be reimbursed for necessary, reasonable, and documented out -
of- pocket expenses incurred, including travel, telephone conferencing service, overnight mail, and other
ordinary cost and any actual extraordinary cost for graphics, and printing which are incurred by PFM.
Appropriate documentation will be provided.
Other PFM Services
Other PFM Services described in Exhibit A will be subject to separate, mutually acceptable fee
structures and may require a separate contract with PFM or its affiliates.
Official Statements. The Advisor will coordinate and prepare bond official statements, with
compensation based on an additional fee which will depend on the estimated time involved in preparation of
the official statement. This cost is estimated at approximately $7,500 to $8,500, depending on complexity of
the transaction. Although the Advisor may prepare official statements, the City is primarily responsible for
the providing accurate and complete information for inclusion in the official statement, and will be
responsible for reviewing the official statement.
CA Revised 1.2013
Page 8 of 9
65
EXHIBIT C — INSURANCE STATEMENT
Public Financial Management, Inc. ( "PFM ") has a complete insurance program, including property, casualty,
comprehensive general liability, automobile liability and workers compensation. PFM maintains professional liability
and fidelity bond coverages which total $15 million and $10 million, respectively.
Our Professional Liability policy is a "claims made" policy and our General Liability policy claims would be made by
occurrence.
Deductibles /SIR:
General Liability $0
Automobile $250 comprehensive
$500 collision
Professional Liability (E &O) $500,000
Financial Institution Bond $75,000
Insurance Company & AM Best Rating
Professional Liability (E &O):
Financial Institution Bond:
General Liability:
Automobile Liability:
Excess /Umbrella Liability:
Workers Compensation & Employers Liability
CA Revised 1 -2013
Indian Harbor Insurance Company; (A)
Federal Insurance Company; (A + +)
Great Northern Ins. Company; (A + +)
Federal Insurance Company
Federal Insurance Company
Pacific Indemnity Company; (A + +)
Page 9 of 9
67
W.*
City of Tukwila
Jim Haggerton, Mayor
• ' ` • ` • ' `
TO: Mayor Haggerton
Finance & Safety Committee
FROM: Mike Villa, Chief of Police
BY: Brent Frank, K9 Officer /Patrol Division
DATE: 11/11/15
SUBJECT: Tukwila Police Uniform Addition: Load Bearing External Vest Carriers
ISSUE
The Tukwila Police Department will be integrating an external load bearing vest carrier as
optional wear for Officers.
BACKGROUND
Within the last ten years, many departments have transitioned to the use of external armor
carriers. Regionally, those agencies include Seattle, Renton, Federal Way, Kent, Des Moines,
Bellevue, Redmond, Lynnwood, and King County. These "load bearing vests" represent an
evolution in law enforcement equipment. The vests have become the ideal tool for helping to
prevent work related injuries associated with the hip, back, and spine. They also offer increased
mobility, more efficient gear placement, and increased capacity for officers when performing
their duties.
DISCUSSION
Throughout the country, traditional police uniforms have included a heavy duty belt that contains
the equipment Officers need to carry out their daily tasks. The items on the belt often include
radios, handcuffs, a firearm, extra magazines, OC spray, a taser, flashlights, a cell phone,
batons, and other necessary gear. Additionally, officers wear a bullet proof vest under their
uniforms. The weight of any given officers required apparatus may exceed 30 or more pounds,
and the majority of the load is placed on their hips and lower back. This has contributed to both
long and short term injuries over the course of many officers' careers and into retirement. Also,
unlike duty - belts, where space for gear is limited by an officer's waist size, the vest is a one -size
fits all solution. It allows for officers with varying statures to arrange and carry their equipment
in a manner that allows them the best access and use. The vest also benefits officers assigned
to specialty rolls. Detective will have immediate usage of all the tools that normally would be on
kept on a belt. Officers riding bikes will experience greater range of motion while piloting their
vehicles decreasing impingement on their thighs /hips. K9 officers will have increased mobility
while running during deployments and additional storage space for their extra dog gear.
FINANCIAL IMPACT
There is no financial impact to the City. Officers will purchase vests /equipment on their own and
will be responsible for maintenance of items.
RECOMMENDATION
Information only
M
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City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Michael Villa, Chief of Police
BY: Commander Eric Drever — Police Department
DATE: December 2, 2015
SUBJECT: Budget Reallocation — Police Department Vehicles
ISSUE
The 2015 -2016 Biennial Budget line 7 lists a special outfitted vehicle for "Detective Sniper" for
$63,000. The police department does not intend to field a specialty outfitted vehicle for such
use. The Major Crimes Division is now fully staffed for the first time in ten years and is short on
vehicles. The police department would like to purchase two detective vehicles in lieu of the
special outfitted vehicle using the current budgeted funding.
BACKGROUND
The Major Crimes Division of the police department is now fully- staffed, however, they do not
have the required vehicles for this level of manning.
ANALYSIS
The shortage of vehicles in the Major Crimes Division has required other divisions to forfeit
usage of their vehicles. Professional Standards Division has had to transfer their vehicle to the
Major Crimes Division. The ability to purchase two vehicles for the price of one would eliminate
the stress the department is undergoing in their vehicle allotment.
FINANCIAL IMPACT
There would be no financial impact to the capital budget. Funding is in place for the purchase of
the special outfitted vehicle at $63,000. The cost to outfit a Taurus for detective use would be
about $31,500 each. The only financial impact would be the operations and maintenance
(O &M) cost of $3,000 per year for the additional vehicle. This additional cost will be absorbed in
the annual budget.
RECOMMENDATION
Information only. This transaction would allow the Fleet Department to purchase two vehicles
under the funding supplied in the 2015 -2016 Biennial Budget line 7.
ATTACHMENTS
Page 330 of the 2015 -2016 Biennial Budget.
109
110
2015 - 2016 Biennial Budget City of Tukwila, Washington
Schedule of New and Replacement Purchases in 2015 -2016
PURCHASEYEAR Estimated REPLACEMENT
CURRENT iJNIT UNIT # _ _ Replacement
UN ]IT
2015 I 2016 1
Year
"POLICE
330
111
' Carga Van, High Roof
1
Cargo Van
1275 ; S
60,000
2030
Extended Area
............... .. ............
2
Detective Sedan
1120
30,000
2025
....__...;.......
:Detective Sedan
_ _
3
Detective Sedan
..
1123
30,000
2025
.. ...........
........ _ .
:Detective Sedan
4
Detective Sedan
_.
1141
30,000 `
. _..
2025
.... .. .. . ...........
Detective Sedan
5
Detective Sedan
1116
30,000
...
2026
.. .
!Detective Sedan
6
Detective Sedan
1163
30,000
2026
Detective Sedan
7
< Detective, Sniper
....
3900
63,000
2022
.
Detective, Sniper
8
Admin Sedan, ER Admin
1717
54,000 '
....
.... ....
2022
_.._ . ....
Admin Sedan, ER Admin
9
;Patrol Vehicle
1715
66,000
2020
Patrol Vehicle
10
',Patrol Vehicle
1728
66,000
2020
Patrol Vehicle
11
Patrol Vehicle
1729
66,000
2020
_
Patrol Vehicle
__._.._._... _._...
12
Patrol Vehicle
1185
—
66,000
2021
.
.
V
Patrol Vehicle
13
Patrol Vehicle
1724
66,000
2021
Patrol Vehicle
14
Patrol Vehicle, K -9
1722
73,000
2021
Patrol Vehicle, K -9
SHARED COSTS 05% ST/SE/SWIWA):
15
Dump Truck, 10 yd.
1380
320,000
2030
Dump Truck, 10yd.
16
(new)
95,000
2030
Mini Excavator wi Trailer (d)
SHARED COSTS (50% SE/WA}:
17
Vactor
1309
600,000
2030
Vactor
STREET:
18
1380
25,000
2030
De -icer Spray Tank W .
SHARED COSTS (50% SE/SW):
Add Camera to Video
19
2900
22,000 >
2020
Inspection Vehiclet�t
SURFACE WATER:
20
new
38,000
2025
Pickup, 3'4 -ton tai
WA TER:
21
- Cargo Van
1228
50,000 `
2025
'Pickup, Service Truck
PARKS:
22
M ower, front deck
1680
40,000 ?
_..
2025
Mower, front deck
23 :Mower,
front deck..
1677 �.
45,000
2031
Mower_, front deck
24 :Trailer
1011
20,000:
2036
Trailer
330
111
2015 - 2016 Biennial Budget City of Tukwila, Washington
PURC HAS EYEAR Estimated REPLACEMENT
CURRENT UN TT UNIT # Replacement UNIT
2015 2016 Year
Grand Total $ 2,211,000
Re- purpose re- assign low use unit # 1275 to Custodians eliminating purchase budgeted in 2014
m� Adds value to existing units
Purchase De -icer tank instead of new &,inder for dual response abilities
(d) Purchase dependent upon approval
331
112
25 Top Dresser
1474
18,000
2030
Top Dresser
26 Cart, Utility
1062
10,000
2025
Cart, Utility
27 Mower, Greens
1649
40,000
2026
Core Harvester
28 Mower, Reelmaster
6605
85,000 1
2026
Mower, Reelmaster
PLANNING (DCD):
_ 29
w
(new)
.. .._23,000 -.
_
2030 ..
__ _... .. _ ....._._. ,...._ .
Code Enf Admin Sedan (d)
BUILDING MAINTENANCE:
30 Manlift, Genie Lift 23"
1898
25,000
2035
Manlift
EQUIPMENT RENTAL:
Portable Heavy Duty
Tool, Portable Heavy Duty
31
Tool,
9611
25,000 ;
2040
Hoist
Total by YEAR
$ 1,693,000
r $518,000 E
Grand Total $ 2,211,000
Re- purpose re- assign low use unit # 1275 to Custodians eliminating purchase budgeted in 2014
m� Adds value to existing units
Purchase De -icer tank instead of new &,inder for dual response abilities
(d) Purchase dependent upon approval
331
112