HomeMy WebLinkAboutReg 2015-12-07 Item 4B - Binder - Regional Fire Authority Annexation► \� City of Tukwila
TO:
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Tukwila City Council
FROM: David Cline, City Administrator
BY: Moira Carr Bradshaw
DATE: December 3, 2015
SUBJECT: Regional Fire Authority Annexation Review
This binder is a collection of the documents and information that has been provided to the
Council, Steering Committee and the public as the City has moved through its review of a
potential annexation to the Kent Regional Fire Authority.
The materials have been organized as follows:
1. Council Updates
• April 2015 — Introduced the Steering Committee members and their scope of
review; outlined the key messages and outreach, recapped the review history and
why the Kent RFA is being considered.
• June 2015 - Updated the schedule and reviewed public outreach
• August 2015 - Provided an overview of the budget comparison and details on the
Finance and Governance sub - committees work
• October 2015 — Updated the budget based upon Tukwila Fire Department actuals,
explained the framework for the sample budgets, provided a Cost Comparison
Worksheet
• November 2015 — Steering Committee members presented their recommendation
2. Steering Committee Minutes and Recommendation
Contains minutes from all Steering Committee meetings. The minutes from October 28,
2015 and November 18, 2015 are in draft form because review has not yet been
completed. The final document in this section is the recommendation from the Steering
Committee.
3. Kent RFA Plan — draft Tukwila Amendment
This is the document that will need to be approved by the City Council and the Kent RFA
Governing Board. The Kent RFA Plan exists and the Tukwila amendments will be per
the Council's recommendation to the Kent RFA Governing Board. The draft Tukwila
Amendment will be a framework outlining the future of fire service in Tukwila as part of
the Kent RFA. The enclosed draft has been reviewed by the Steering Committee and is
shown in strike - through underline format so that suggested changes can be identified.
INFORMATIONAL MEMO
Page 2
4. Services
Contains information about the Tukwila Fire Department and the Kent RFA levels of
service as presented to the Steering Committee in May 2015. Kent's FD Cares program,
which provides services for non - emergency medical needs, would be a new service for
Tukwila residents.
5. Facilities
Provides a description of the fire stations as well as a needs analysis and feasibility study
in Tukwila and a description for the variety of fire facilities in the Kent RFA.
6. Finance
Includes the following documents presented to the Steering Committee:
• an overview of municipal budgeting and RFA budgeting presented in June 2015,
• Tukwila Fire Department budget presented in July 2015,
• a sample 2015 budget comparison between the two agencies presented on October
2015,
• an RFA proposed revenue and capital plan for the City of Tukwila, presented in
October 2015,
• an explanation of the benefit charge proposal for Tukwila presented in October
2015.
7. Contract Services
There are specific services that would remain the responsibility of the City of Tukwila
should fire suppression and EMS be annexed to the Kent RFA. The Fire Prevention
Bureau administer the International Fire Code and permitting services and is responsible
for investigating the cause and origin of fires. Emergency Management for the City is
currently performed by personnel in the Tukwila Fire Department.
8. History
Provides both a summary of the various reviews of fire service delivery that the City has
undertaken over the past few years, as well as a history of the Tukwila and the Kent RFA
fire departments.
9. Community Outreach
Information has been regularly flowing to the community since October of 2014. This
section contains the content of the City of Tukwila web page, all -user City email,
Grapevine article, flyers used by the Tukwila firefighters, Tukwila Reporter articles, E-
Hazelnut, Hazelnut and presentations given to City advisory boards and community
groups.
Z: \RFA \City Council \12 -07 -15 binder \CoverMemo.doc
City of Tukwila
6200 Southcenter Boulevard • Tukwila, Washington 98188 Jim Haggerton, Mayor
Memorandum
Date: April 8, 2015
To: Tukwila City Council
Jim Haggerton, Mayor
From: David Cline
By: Moira Bradshaw
Subject: Regional Fire Authority Annexation Steering Committee
Background
In September 2014, the Fire Exploratory Committee, which included Councilmembers Seal and
'Cruller and City staff, recommended to the City Council that the City investigate the annexation
of the Tukwila Fire Department to the Kent Regional Fire Authority (RFA.)
The Council agreed with the committee's recommendation and made the following motion: "to
endorse further exploration of feasibility of annexing to the Kent RFA and the creation of a
steering committee with administration, council, firefighters and public involvement. Further
committees may be necessary and are hereby authorized for the exploration of finance issues,
public outreach and asset examination."
Update
Since September, a Finance Work Group, made up of Councilmember Robertson and City and
Kent RFA staff, have been working on the financial feasibility of a combined Kent RFA and
Tukwila. In addition, a broad representative committee of residents and businesses and
Councilmembers Duffie and Seal has been formed (Attachment A.) A member of the
governance board for the Kent RFA as well as their Chief and Union president are also
participating and providing input. The Regional Fire Authority Annexation Steering Committee
has met twice and toured both RFA and Tukwila fire facilities.
Their review will focus on the significant policy choices that are associated with this type of
annexation. They will discuss services and service level, facilities and other assets, governance,
and cost impacts. Their timeline is to present the Council with a recommendation in November
2015.
Recommendation Information only, no action needed
Attachments RFA Annexation Steering Committee 2015
Scope of Work
Phone: 206 - 433 -1800 • City Hall Fax: 206- 433 -1833 • Website: www.TukwilaWa.gov
3
City of Tukwila
6200 Southeenter Boulevard • Tukwila, Washington 98188 Jim Haggerton, Mayor
Regional Fire Authority Annexation Steering Committee — February 2015
Tukwila City Council
Joe Duffie, City Councilmember
Verna Seal, City Councilmember
Tukwila Administration
David Cline, City Administrator
Chris Flores, Interim Tukwila Fire Chief
Fire Union Members
Dawn Judkins, President Local 2088
Alan Codenys, Tukwila Firefighter
Merle Brooks, Tukwila Firefighter
Residential Community Members
Jessica Jerwa, Resident
Jerry Thornton, Resident
Kathleen Wilson, Resident
Business Community Members
Roxanne Knowle, Senior Real Estate Manager, CBRE
John Lamb, Segale Business Park
Becky Smith, District General Manager Westfield
(Genevieve Christensen, Westfield Alternate)
NonVoting Kent RFA Members
Mike Denbo, Fire District 37 Commissioner
Jim Schneider, Chief Kent RFA
Ray Shjerven, President, IAFF LOCAL 1747
Tukwila Staff: Moira Bradshaw: moira.bradshaw @tukwilawa.gov; 206 431 -3651
Vicky Carlsen: Vicky.carlsen @tukwilawa.gov; (206) 433 -1839
5
2015 Regional Fire Authority Annexation Steering Committee Scope of Work
Task: To evaluate and recommend to the City Council whether Tukwila should vote on
annexation of fire services to the Kent Regional Fire Authority.
Meeting
Topic
Question
1.
Background and Agreement on Committee
Scope of Work
Why is City considering the
annexation of the Fire Dept to
the Kent RFA?
2.
Municipal Services provided by Fire Dept.:
Fire Prevention, Emergency Management
and Investigation
To contract or retain?
3.
Level of Service and Fire Related Assets
(stations, rolling stock, fixed and fire - fighting
equipment)
How will levels of service
compare? How should City
dispose of facilities and land?
What is the relationship
between the two?
4.
Municipal Fire Dept budgeting versus
Regional Fire Authority Budgeting
What is the difference between
the Kent RFA and Tukwila Fire
depts.?
5.
Costs of the Kent RFA
How much will it cost Tukwila
property owners?
6.
Tukwila Revenue Altematives
What will the impact be for
Tukwila property owners?
7.
Govemance
How would the Tukwila
community be represented in
the -Kent RFA?
8.
Summary and Final Review of RFA
Altemative
Review draft recommendation
9.
Presentation to City Council
Recommend to annex to RFA
or keep municipal Fire Dept.
Tukwila City Council Motion to endorse further exploration of feasibility of annexing to
the Kent Regional Fire Authority and the creation of a steering committee with
administration, council, firefighters and public involvement. Further committees may
be necessary and are hereby authorized for the exploration of finance issues, public
outreach and asset examination." September 15, 2014.
6 April 3, 2015 \\deptstoze \City Common\RFA12015\Steeaing CommittceeAgendas\March 2015\Scope of Work.docx
11/30/2015
2015
Regional Fire Authority
Annexation Steering Committee
APRIL 13, 2015 - BRIEFING
i
Fire Service Exploration in Tukwila
February 2010 — Council Retreat
June 2010— Fire Services Options Presentation
June 2010 — Council established Fire Exploratory Committee
December 2010 — Council established Joint Fire Exploratory Committee
June 2012 — Joint Fire Exploratory Committee ended
February 2014 — 2014 Fire Exploratory Committee formed
September 2014 — 2014 Fire Exploratory Committee recommends
1
11/30/2015
2014 Fire Exploratory Committee
Recommends that the City explore further the annexation of the Tukwila
Fire Department to the Kent Regional Fire Authority (RFA.)
Tukwila City Council approves a motion: "to endorse further exploration of
feasibility of annexing to the Kent RFA and the creation of a steering
committee with administration, council, firefighters and public involvement.
Further committees may be necessary and are hereby authorized for the
exploration of finance issues, public outreach and asset examination."
2
• Review data, forecast FBC revenue, determine feasibility
• City Council receives briefings at this stage and throughout
• Steady flow of information to electeds, public and press
• Stakeholder input
• Assets, vehides, capital, LEOFF 1, governance, etc
• Concurrent with other phases
• City Council adopts resolution requesting annexation
• RFA Board adopts resolution amending Plan to allow annexation
• City Council places measure on ballot
• Voters must approve annexation, Plan amendment, FBC
• Voter outreach 2-4 months
• ILA Ls developed based upon an adopted RFA Plan
2014
Q4
2015
Q1
Qi'Q4
QZ-Q3
Q2-Q4
2016
01
Q2'Q4
2
11/30/2015
Viable Option- RFA
Financial sustainability of high quality service
Economies of scale
Fire Benefit Charge
Governance
Viable Option - Kent RFA
Experienced and established
Successful relationship — Training Consortium
Interested in partnership and further exploration
3
11/30/2015
Finance Work Group
Meeting since December 2014 to analyze the financial feasibly;
Dennis Robertson, Tukwila City Councilmember
David Cline, Tukwila City Administrator;
Vicky Carlsen, Tukwila Deputy Finance Director;
Chris Flores, Interim Tukwila Fire Chief;
Jim Schneider, Kent RFA Chief;
Larry Rabel, Kent RFA Captain Logistics;
Margaret Martin, Kent RFA Finance Manager;
Moira Bradshaw, Tukwila Project Manager
Finance: Scope
{ Identify the current operating cost for Tukwila Fire
Review a new formula for the RFA Fire Benefit charge
Discussion on the assets and facilities
4
11/30/2015
Messaging and Outreach
The Tukwila Communications Office is supporting efforts with:
Articles in the electronic and hard copy versions of the Hazelnut
and the Tukwila Reporter
Electronic Links to the Steering Committee agendas and web
page updates
Speakers Bureau with a presentation useful for Boards and
Commissions
Fire Department Staff
February 2015 Tukwila Fire Department Staff met with the Kent
and Tukwila Chiefs and IAFF 2088 and Local 1747 Union Presidents
Contract, Personnel Procedures, Operations, Benefits
Concurrent Review
5
11/30/2015
RFA Annexation Steering Committee
Joe Duffie, City Councilmember
Verna Seal, City Councilmember
David Cline, City Administrator
Chris Flores, Interim Tukwila Fire Chief
Dawn Judkins, President IAFF Local 2088
Alan Codenys, Tukwila Firefighter
Merle Brooks, Tukwila Firefighter
Jerry Thornton, Resident
Jessica Jerwa, Resident
Kathleen Wilson, Resident
Becky Smith, District General Manager Westfield
(Genevieve Christensen, Alternate)
Roxanne Knowle, Senior Real Estate Manager, CBRE
John Lamb, Segale Business Park
Mike Denbo, Fire District 37 Commissioner Jim Schneider, Chief Kent RFA
Ray Shjerven, President IAFF Local 1747
Committee: Scope
Level of service
Assets and Facilities
Governance format
Service Functions
Funding
Alb
6
11/30/2015
7
Kent Fire De artment Regional Fire Authority
2014
Annual
Report
Serving Kent, SeaTac,
Covington, and
Fire District 37
From the Chief
Dear Community Member,
Oh behalf of the Kent Fire Department Regional Fire Authority (RFA), I want to
thank you, our residents, for your continued support in 2014. As an organization
we are committed to professionally and compassionately helping those we
serve and protect.
In 2014, under the direction of Division Chief Mitch Snyder and Captain Jim
Webb, the Kent Fire Department continued to enhance our Fire Department
Community,Assistance, Referral, and Education Services program (FD CARES).
Our fully integrated emergency medical services (EMS) system, blended into
the broader health system, continues to improve the outcome of individuals
in need of non - emergency service. In 2014, the Department implemented the
FD CARES staffing pilot project with a 24 hour, 7 days a week FD CARES unit
in service.This pilot project has proven to be a very valuable program for our residents and the department.
The Department has been very successful in building partnerships with health insurers. In 2015, the Kent Fire
Department RFA, health insurers, and providers will take the next step forward in the pilot project by creating
a data share process and a shared savings program that will provide benefits to all parties. In addition,
the FD CARES program has received a one year grant to hire a social worker to assist with the continued
development of the FD CARES program.
In 2014, the contractual consolidation agreement between the Kent Fire Department RFA and the City of
SeaTac Fire Department went into effect. Firefighters and civilian personnel that were employed by the City
of SeaTac became Kent Fire Department RFA personnel on January 1, 2014.Through a contract for services
agreement, the Kent Fire Department RFA now provides fire /EMS services to the City of SeaTac.
Both the continued success of the FD CARES program and the consolidation of the Kent Fire Department RFA
and City of SeaTac Fire Department demonstrate that coming together is a beginning, keeping together is
progress, and working together is success.
Your continued support of the Kent Fire Department RFA has allowed our organization to evaluate, consider,
and combine resources to sustain service delivery in the most cost effective way. We will continue to look
for economies of scale and the reduction of costs as we professionally and compassionately help those we
serve and protect.
Thank you,
c=.1cmbe
Jim Schneider
Fire Chief
Kent Fire Department RFA.
Fire Chief
Jim Schneider
Deputy Chiefs
John Willits
Brian Wiwel
Division Chiefs
Pat Pawlak
Dominic Marzano
Mitch Snyder
Fire Marshal
Jon Napier
Kent Fire Department Regional Fire Authority
Governance Board
Front L to R. Covington Mayor Margaret Harto, Kent Couricilrnern4rei
Bill Boyce, District Commissioner Mike Denbo,
Kent Councilmember Les Thomas
Bat,* L to fic Kent Councilmember Dennis Higgins,
District Commissioner Allan Barrie,
District Commissioner Harry George
What Happened in 2014
The Kent Fire Department RFA saw a number of changes during 2014, with the most substantial being a contract
for services with the City of SeaTac. This 20 -year contract provides for a consolidation of fire and life safety
services and emergency response. The contract increased the Department's response area by 10- square miles,
three fire stations, and 46 personnel.This increase also allows for an economic concept referred to as economies
of scale, which are the cost savings and advantages that larger organizations have compared to smaller ones.
In 2014, the Department responded to a record 22,006 emergency responses. A summary of calls for the year can
be found on page 5 of this report.
After 34 years with the Department, Deputy Chief Ken Weatherill retired in June. Although his leadership and
experience will be missed, we hope that he enjoys his well- deserved retirement. Division Chief John Willits was
appointed to fill this position.
This past year, the Department expanded its Hazardous Materials Response to two teams.This second Haz Mat
Team is located at Fire Station 75 (see map), and provides for quicker responses to the eastern -most portions of
the Department's coverage area.
The Department received its new tiller - ladder truck late in
the year, which will be housed at Fire Station 46 (see map).
The tiller was a joint purchase between the City of SeaTac
and Sound Transit. It provides for a tighter turning radius to
more easily maneuver narrow or congested streets. Sound
Transit's contribution is for its anticipated usage related to
the Link Light Rail extension being built in SeaTac from the
airport to South 200th Street.
The Fire Maintenance Shop for all of the Department
apparatus, as well as three other contract fire departments, is
located at Fire Station 76 (see map). In 2014, the Department
was awarded a $606,181 solar panel grant for Station 76 from
Washington State.The solar panels will reduce the building's
electrical costs by half, and entitle the Department to a $30,000 Washington State Solar Production credit over six
years. Additionally, the Fire Maintenance Shop hired a consultant to look at how the division can operate more
efficiently and safely.The consultant recommendations will be implemented in 2015.
The Department was awarded another grant, for $102,313 from the state entitled Best Practices for Reducing
Firefighter Risk of Exposure to Carcinogens.This grant is aimed at reducing the incidents of job - related cancers
and increasing the life- expectancy of firefighters, and funding will be used to create policies and procedures to
reduce risk.These policies will serve as a blueprint for other fire departments to utilize in order to reduce risk to
their personnel as well.
The Renton Fire Department joined the South King CountyTraining Consortium in 2014, bringing the total number
of personnel in the Consortium to over 550. As a result of its continued growth, the Consortium relocated from
Fire Station 74 (see map) to a facility in the 20800 block of the EastValley Highway.This new space provides more
room and large classrooms for the continuing education of firefighters from throughout South King County.
The Office of Emergency Management conducted two
significant exercises during the year. The first, called the
Great Shake Out, involved all City of Kent staff as well as
the Fire Department.The exercise was focused on employees
evaluating the City for damage following an "earthquake" and
dealing with the effects of a resulting landslide. The second
was a cooperative exercise with the Washington National
Guard Homeland Response Force Communications Unit and
addressed communication issues discovered by emergency
responders during the SR 530 mudslide in Snohomish
County.
The Zone 3 Fire Explorers of South King County excelled once again at the National Fire /Emergency Services
Exploring Conference in Indiana bringing home four 1st place trophies. For more information on the Explorers,
visit www.zone3explorers.com.
Through Operation Warm (www.operationwarm.com), the Kent Firefighters Foundation and Local 1747 gave
away new coats to hundreds of elementary school children, many of whom had never had a new coat before.
What to Expect in 2015
The Kent Fire Department RFA will continue to become more efficient and green this year as we begin purchasing
all- electric vehicles for scheduled replacement of non -fire apparatus.These vehicles will reduce fuel costs as well
as emissions.
We will also increase efficiency as the Fire Maintenance Shop opens several remote sites where certain emergency
vehicle work can be done without having the vehicle travel to the main shop, reducing wear and tear, vehicle
miles, and fuel consumption.The first remote site is expected to open in the Auburn area.
The South King CountyTraining Consortium will continue to grow this year as the Valley Regional Fire Authority
(VFRA) joins. VRFA serves the communities of Auburn, Pacific, and Algona, and has 118 career firefighters.
The Department's Information Technology (IT) staff
will be relocating this year into the space previously
occupied by the Training Division at Fire Station 74.
As the Department continues to grow, the needs for
support services such as IT do as well, and this new
space supports that growth.
Installation will begin this year on the solar panel
project at Fire Station 76 and the Maintenance Shop.
Fire Chief Jim Schneider and a number of staff
members are scheduled to attend the Center for Public
Safety Excellence (CPSE) Conference, where the on -site
peer assessment team will submit its final report on
recommendation for the Department's re- accreditation
before the Commission on Fire Accreditation
International. The Department has been accredited since 2004. Accreditation is
an ongoing internal and external review of operations, helps to identify strengths and weakness, and promotes
excellence within the organization. The Kent Fire Department RFA is one of less than 200 CPSE accredited
agencies in the world.
Ladder 46 will go into service this year at Fire Station 46.The new tiller -style ladder is steered both in the front
and back.This maneuverability will allow it access to spaces that other 100 -foot aerial ladders could not achieve.
Two Community Emergency Response Team (CERT) classes will be offered in 2015. CERT offers community
members free hands -on training to help prepare them for an area -wide disaster where traditional emergency
responders may not be available. For additional information or to register, contact the Office of Emergency
Management at 253 - 856 -4343, via e-mail at kentoem @kentwa.gov, or online at www.kentfirerfa.org.
important because it requires
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Ken Weatherill Mike Moore
Deputy Chief Engineer
Hired 02/01 /1980 Hired 02/14/1982
Retired 06/30/2014 Retired 02/15/2014
John Robinson Dave Stargel
Captain Engineer
Hired 01/02/1981 Hired 02/01/1982
Retired 02/28/2014 Retired 01/27/2014
Kent Fire Department
Regional Fire Authority
24611 116 Ave. SE
Kent, WA 980.30
253-856-4300
Website: kentfireri<a.org
Twitter: @ kentfi rerfa
Fa'ce:bo.o is
Kent Fire Department RFA
Call Volume 2014
22,006 Total Calls
Hazardous Materials/ Fire — 833
Explosions — 374 Service — 889 (4 %)
(2 %) (4 %)
Kent Fire Department
.KRFANSeaTac Base Map
Soon 74
Madan 73.
• KRFA Fire Stations
▪ SeaTac Fire Stations
▪ Other Fire Stations
Kent Fire Department
O City of Kent
Q City of Covington
=CV of SeaTac
2 3 a a h
Kent Fire Department RFA Fire Stations
504 West Crow Street, Kent
Lzra
25620 140th Ave SE, Kent
Surface, sub - surface, and swift water rescue Map book program; Site plan program
26512 Military Road So, Kent
Fire hose maintenance
24611 116th Avenue SE, Kent
Ladder truck; High and low angle rope
rescue team; Confined space rescue
team;Trench rescue team; information
Technology; Emergency Management, Fire
Administration; East Battalion Chief
11
15635 SE 272nd Street, Kent
Self contained breathing apparatus repair
and maintenance; Pressurized air system;
Firefighting foam program; Hazardous
Materials ResponseTeam
20676 72nd Ave So, Kent
Hazardous Materials ResponseTeam;
Fire apparatus repair and maintenance;
New apparatus setup and outfitting;
Central Battalion Chief
20717 132nd Ave SE, Kent
Equipment decontamination
17820 SE 256th Street, Covington
Small engines & equipment maintenance,
repair and purchasing
3521 South 170th Street, SeaTac
Confined Space Rescue and Rope Rescue;
West Battalion Chief
<<`i7
3215 South 152nd Street, SeaTac
Gnu
2929 South 200th Street, SeaTac
Surface Water Rescue; Map Book/Site Plan
Program; Zone 3 Fire Explorers
f 'rfG. rtic►�r ��i�fkan
400 West Gowe Street, Kent
Code Enforcement; Fire Inspections;
Public Education; Investigations;
Fire Plan Review
Dili(, U tLpi!hig
20800 West Valley Highway, Kent
South King County
FireTraining Consortium
KENT FIRE DEPARTMENT
"SERVING THE CITIES OF KENT,
COVINGTON, AND KING COUNTY
FIRE DISTRICT 37"
REGIONAL
FIRE AUTHORITY
PLAN
TABLE OF CONTENTS
Page
Acknowledgement 5
Strategic Opportunity 7
Section 1: Needs Statement 9
Section 2: Definitions 11
Section 3: Formation Authority 13
Section 4: Jurisdictional Boundaries 15
Section 5: Governance 19
Section 6: Organizational Structure /Operations 21
Section 7: Financial 23
Section 8: Administrative /Management/Personnel Components 27
Section 9: Fire Prevention, Public Education Services, Emergency
Management and Fire Investigation Unit 31
Appendix A - Jurisdictional Boundaries 35
Appendix B - Fire Benefit Charge 37
Appendix C - Organizational Structure 41
Appendix D - Asset Transfer 43
PAGE LEFT INTENTIONALLY BLANK
ACKNOWLEDGEMENT
Recognizing the challenges and opportunities that all fire jurisdictions are
facing, the City of Kent and King County Fire District 37, through a partnership of
many years, agreed in 2006, to explore the different options available in
operating and funding the Kent Fire Department.
In February 2008, the City of Kent and King County Fire District 37 Regional Fire
Protection Stakeholders Report, recommended that the City and Fire District develop a
Regional Fire Authority (RFA) Plan. Through the efforts, dedication and professional
commitment of the individuals acknowledged, we have completed the RFA Plan.
On behalf of the City of Kent, King County Fire District 37, and all Kent Fire
Department personnel, I want to thank everyone who participated in creating
the future vision of our organization that will ultimately provide the citizens
we serve and protect an enhanced opportunity to determine the level of
service they desire.
Your efforts are recognized and very much appreciated.
Jim Schneider
Regional Fire Authority Planning
Committee Members:
Debbie Raplee, Kent City Council
Tim Clark, Kent City Council
Ron Harmon, Kent City Council
Allan Barrie, Fire District 37
Mike Denbo, Fire District 37
Margaret Harto, City of Covington
Brian Snure, Fire District Attorney
Dr. Robert McKenzie, CEO, CSI
Greg Markley, Battalion Chief
Mark Jones, Captain, Union President
Larry Rabel, Captain
Deanna Gratzer, District Secretary
Jim Schneider, Fire Chief
Regional Fire Authority Steering
Committee Members:
Ken Weatherill, Deputy Chief
Pat Pawlak, Division Chief
Jon Napier, Division Chief
Greg Markley, Battalion Chief
Eric Tomlinson, Battalion Chief
Kevin Garling, Battalion Chief
Larry Rabel, Captain
Mark Jones, Captain
Chris Martin, Captain
Dave Woelber, Captain
John Lytle, Captain
Martin Oliver, Firefighter
Margaret Martin, Executive Assistant
Deanna Gratzer, District Secretary
Jim Schneider, Fire Chief
(5)
RFA Communications Plan Committee:
Ken Weatherill, Deputy Chief
Lynn Heesen, Battalion Chief
Eric Tomlinson, Battalion Chief
Kraig Peiguss, Captain
Kyle Ohashi, Captain
Bud Sizemore, Firefighter
John Robbins, Firefighter
Don Barberie, Firefighter
Deanna Gratzer, District Secretary
Jim Schneider, Fire Chief
City of Kent:
Suzette Cooke, Mayor
John Hodgson, CAO
Elizabeth Albertson, Councilperson
Tim Clark, Councilperson
Jamie Danielson, Councilperson
Ron Harmon, Councilperson
Deborah Ranniger, Councilperson
Debbie Raplee, Council President
Les Thomas, Councilperson
Robert Nachlinger, Finance Director
Sue Viseth, Director Employee Services
Becky Fowler, Employee Services
Robert Goehring, Finance
Bonnie Fell, Finance
Kathleen Etheredge, Finance
Paula Barry, Finance
Mike Carrington, Info. Technology Director
Curt Ryser, Information Technology
Paul Dunn, Information Technology
Tom Brubaker, City Attorney
Pat Fitzpatrick, Deputy City Attorney
Jeff Watling, Parks Director
Charlie Lindsey, Facilities
RFA Finance Committee:
Pat Pawlak, Division Chief
Jon Napier, Division Chief
Greg Markley, Battalion Chief
Kevin Garling, Battalion Chief
Mark Jones, Captain
Chris Martin, Captain
Dave Woelber, Captain
John Lytle, Captain
Martin Oliver, Firefighter
Margaret Martin, Executive Assistant
Fire Department Planning Unit:
Larry Rabel, Captain
Randy Droppert, Data Integr. Coord.
Mark Thompson, Tech. Integr. Coord.
Jackie Yip, Senior Systems Analyst
Fire Administration:
Margaret Martin, Executive Assistant
Deanna Gratzer, District Secretary
Jane Ogren, Administrative Assistant
Elizabeth Kingery, Admin Secretary
Jennifer Bilodeau, Admin Secretary
Kristine Hauer, Admin Support
Fire District 37:
Pat Riordan, Commissioner
Bill Stewart, Commissioner
Tom Sawyer, Commissioner
Allan Barrie, Commissioner
Mike Denbo, Commissioner
(6)
ICEN
REGIONAL FIRE AUTHORITY
VISION
The Kent Fire Department is a community partner, providing effective and sustainable
fire and EMS services that maximize the resources entrusted to us to serve the needs
of a changing community.
STRATEGIC OPPORTUNITY
To strategically position the Kent Fire Department and King County Fire District #37,
which includes the City of Covington, in a cost effective partnership that provides the
community with effective and sustainable fire and EMS services.
• Effective fire and life saving EMS service is dependent on three components
o Fire Prevention
• Safe buildings reduce fire risk, life loss, and reduce the long term
cost of emergency response;
o Public Education
• Perfect emergency response is not possible, the public must be
empowered to reduce their own risk and provide time critical
actions prior to arrival of firefighters;
o Emergency Response
• Perfect prevention does not exist, emergency responders must
arrive prior to flashover in fire, and brain death in non - breathing
patients.
• The three legs of the fire service delivery system, fire prevention, public
education and emergency response can only be sustained with adequate funding
o Level of Service performance objectives provide the measure of adequate
service;
o Prevention, Education and Response resources must be balanced to meet
the Level of Service objective and assure the most cost effective delivery
of service;
o Adequate funding of the fire service delivery system is evidenced by its
ability to meet level of service performance objectives. (Appendix A)
MISSION
Professionally and compassionately helping people.
VALUES
Be Safe
Do Your Best
Serve With Integrity
Take Care of Each Other
['1
PAGE LEFT INTENTIONALLY BLANK
(s)
KENT FIRE DEPARTMENT
REGIONAL FIRE AUTHORITY (RFA)
PLAN
Section 1: Needs Statement
Adopted: 06 -03 -09
Revised: 12 -08 -09
1. The ability to respond to emergency situations by fire protection and
emergency medical services jurisdictions has not kept up or progressed with
the community's needs and special service demands;
2. Providing a fire protection and emergency medical service system requires a
collaborative partnership and responsibility among local and regional
governments and the private sector;
3. There are efficiencies to be gained by regional fire protection and emergency
medical service delivery, while maintaining local control; and
4. Timely development of significant projects can best be achieved through
enhanced funding options for regional fire protection, emergency services,
specialized rescue, hazardous material mitigation, using existing taxing
authority to address fire protection and emergency service needs, with new
authority to address critical fire protection projects and emergency services.
5. The City of Kent Fire and King County Fire Protection District 37 have had a
cooperative partnership, striving to provide the highest level of fire and
emergency medical services to our citizens within the confines of available
resources.
6. Cooperation and the partnership between the City of Kent Fire Department
and King County Fire District 37 began with an inter -local agreement in
1973, providing the legal structure for the entities to remain separate but
work cooperatively together.
7. In 2007, the City of Kent and King County Fire District 37 completed a
regional fire protection stakeholders report. The stakeholders involved in
that process consisted of citizens of the Cities of Kent and Covington and
unincorporated areas of King County Fire District 37 It included union
representatives of IAFF Local 1747, business owners in our communities, and
elected officials of the City of Kent, Covington and King County Fire District
37.
(s)
8. In 2008, after a 9 month process, the Stakeholders Committee, through
consensus, selected and recommended that the City of Kent and King County
Fire District 37 create a plan for a new entity, referred to as a Regional Fire
Authority, as permitted by state law.
9. To streamline economies of scale, and diversify revenue options, the City of
Kent and King County Fire District 37 will be asking its citizens to consider
combining all functions and services provided by the two jurisdictions into a
single entity, called a Regional Fire Authority.
RFA Plan Revision:
1. The NEEDS STATEMENT section of The Kent Fire Department RFA Plan
is subject to amendment by a majority vote of the RFA Governance Board.
( 10 )
KENT FIRE DEPARTMENT
REGIONAL FIRE AUTHORITY (RFA)
PLAN
Adopted: 06 -03 -09
Section 2: Definitions
Revised: 12 -08 -09
The definitions in this section apply throughout the Regional Fire Protection
Service Plan, unless the context clearly requires otherwise.
1. "Board" or "Governing Board ": Means the governing body of a regional
fire protection services authority.
2. "Participating Jurisdictions ": Means the City of Kent and King County
Fire Protection District No. 37.
3. "Regional Fire Authority," "Kent Fire Department RFA" "RFA ": Means
a municipal corporation, an independent taxing authority within the meaning
of Article VII, Section 1, of the Washington State Constitution, and a taxing
district within the meaning of Article VII, Section 2, of the Washington State
Constitution, whose boundaries are coextensive with the City of Kent and
King County Fire Protection District No. 37 that has been created by a vote of
the people under Revised Code of Washington 52.26 to implement a Regional
Fire Authority Plan.
4. "Regional Fire Authority Planning Committee" or "Planning
Committee ": Means the advisory committee created under Revised Code of
Washington 52.26.030 to create and propose to participating jurisdictions a
Regional Fire Service Authority Plan.
5. "Regional Fire Authority Plan," "RFA Plan," "Kent Fire Department
RFA Plan" or "Plan ": Means a plan to develop, govern and finance a
Regional Fire Authority, including, but not limited to, specific capital projects,
fire prevention services, fire suppression services, emergency medical services,
and services for the protection of life and property pursuant to Revised Code of
Washington 52.26.040, and the preservation and maintenance of existing or
future facilities and services.
RFA Plan Revision:
1. The DEFINITIONS section of The Kent Fire Department RFA Plan is
subject to amendment by a majority vote of the RFA Governance Board.
( 12 )
KENT FIRE DEPARTMENT
REGIONAL FIRE AUTHORITY (RFA)
PLAN
Section 3: Formation Authority
Adopted: 06 -03 -09
Revised: 12 -08 -09
Reference:
1. Authority to form a Regional Fire Protection Services Authority between the
City of Kent and King County Fire District 37 (participating jurisdictions) is
authorized by Chapter 52.26 RCW.
2. The authority to form and operate a Planning Committee is provided by RCW
52.26.030 and 040.
3. The City of Kent and King County Fire District 37 Planning Committee
included three (3) members of the Kent City Council and three (3)
Commissioners of King County Fire District 37.
4. The Commissioners of King County Fire District 37 appointed an elected
official from the City of Covington to fill one of its positions because it was
the planning phase of the process, and because of the long term relationship
and partnership between the Fire District and the City of Covington. This
option was agreed to by both parties for the RFA Planning Committee process
only.
5. The mission and goal of the Planning Committee is to develop and present to
the elected officials of each participating jurisdiction, the Kent Fire
Department RFA Plan.
6. Upon development, approval and adoption of the Kent Fire Department RFA
Plan by the Planning Committee, the Plan shall be presented to each
participating jurisdiction's elected legislative body for approval and adoption
by resolution for placement of the RFA Plan on the ballot for consideration by
a vote of the people within the boundaries of the proposed RFA.
7. Upon approval of the RFA Plan by the elected legislative body of each
participating jurisdiction, the participating jurisdictions shall draft a joint
ballot title, give notice as required by law for ballot measures, and perform
( 13 )
other duties as required to put the Plan before the voters of the participating
jurisdictions for approval or rejection as a single ballot measure.
Activity and Operation:
1. The joint agreement between the City of Kent and King County Fire District
37 shall remain in force during the RFA planning period.
2. Should the Kent Fire Department RFA Plan be approved by 60% of the voters
of the participating jurisdictions, the Kent Fire Department Regional Fire
Authority shall be formed on, July 1, 2010, in accordance with RCW
52.26.070. If the Plan is not approved by 60% of the voters, then operations
relating to the services set forth herein shall remain unchanged.
3. Upon voter approval of the Plan, the City of Kent and King County Fire
District 37 shall continue to exist as Washington State Municipal
Corporations. The exclusive purpose of the continued existence of King
County Fire District 37 shall be to levy and collect taxes and /or other fire
district revenue to be transferred to the RFA until such time as the RFA
collects its own revenues and to provide representation to the newly formed
Kent Fire Department RFA Governance Board.
4. Upon voter approval of the Plan, it is the intent that the City of Kent and King
County Fire District 37 will cease to operate their own fire departments
effective July 1, 2010. At such time as King County Fire District 37 no longer
provides revenues or representative to the governance board it may be
dissolved in accordance with RCW 52.26.120.
RFA Plan Revision:
1. The formation authority section of the Kent Fire Department RFA Plan
is subject to amendment only by a revised Kent Fire Department Plan being
re- submitted to the electorate for approval.
(14)
KENT FIRE DEPARTMENT
REGIONAL FIRE AUTHORITY (RFA)
PLAN
Section 4: Jurisdictional Boundaries
Adopted: 07 -15 -09
Revised: 12 -08 -09
A. Reference:
1. The authority to define the jurisdictional boundaries of the Kent Fire
Department Fire Authority is provided by RCW 52.26.020(2).
B. Jurisdictional Boundaries on Formation of Kent Fire Department
Fire Authority:
1. If the adopted Kent Fire Department Fire Authority Plan is approved by the
voters, the jurisdictional boundaries of the Kent Fire Department Fire
Authority (RFA) shall be the current legal boundaries of the participating
jurisdictions, which boundaries are currently contiguous and are depicted on
the map attached hereto and marked as Appendix "A" of this plan.
C. Changes in Jurisdictional Boundaries After Formation of Kent Fire
Department Fire Authority:
1. Boundary Changes that do not require a RFA Plan amendment.
a. City of Kent annexations of areas included within the
boundaries of King County Fire Protection District No. 37.
Such annexations will not affect the RFA since the areas will already
be within the RFA boundaries. Pursuant to RCW 52.26.290 there
will be no required asset or employee transfers between the fire
district and the city.
b. City of Kent annexations of areas not included within King
County Fire Protection District No. 37. On the effective date of
such annexation, the territory annexed shall automatically be
included within the boundaries of the RFA pursuant to RCW
( 15 )
52.26.090. The territory added to the RFA by such annexation shall
be subject to the taxation, charges, and bonded indebtedness (if
approved as part of the annexation process) of the RFA. Any
transfer of assets or employees that occurs as a result of
annexation shall be between the transferring entity and the RFA.
c. King County Fire Protection District No. 37 annexations of
areas outside the boundaries of the RFA. On the effective date
of such annexation, the territory annexed shall automatically be
included within the boundaries of the RFA pursuant to RCW
52.26.090. The territory added to the RFA by such annexation shall
be subject to the taxation, charges, and bonded indebtedness (if
approved as part of the annexation process) of the RFA .
d. Partial merger of an area located in an adjacent fire
protection district into King County Fire Protection District
No. 37. On the effective date of such partial merger, the territory
merged into King County Fire Protection District No. 37 shall
automatically be included within the boundaries of the RFA. The
territory added to the RFA by such partial merger shall be subject
to the taxation, charges, and bonded indebtedness of the RFA in
the manner specified in chapter 52.06 RCW. Any transfer of assets
or employees as a result of a partial merger shall be between the
merging district and the RFA.
e. Merger of an adjacent fire protection district into King
County Fire Protection District No. 37. On the effective date of
such merger, the territory merged into King County Fire Protection
District No. 37 shall automatically be included within the boundaries
of the RFA. The territory added to the RFA by such merger shall be
subject to the taxation, charges, and bonded indebtedness of the
RFA in the manner specified in chapter 52.06 RCW. Pursuant to
RCW 52.06.085, the merger will result in an increase in the size of
the governing board of King County Fire Protection District No. 37.
Such increase shall not, however, alter the Governance Plan and
the RFA governing board shall still have 3 representatives from the
Fire District. Any transfer of assets or employees as a result of a
merger shall be between the merging district and the RFA.
f. Full or partial merger of King County Fire Protection District
37 into an adjacent fire protection district. On the effective
date of such merger, the areas within King County Fire Protection
District No. 37 that are merged into the adjacent fire protection
district shall be removed from the jurisdictional boundaries of the
RFA. In this situation the RFA shall not be obligated to transfer
employees or assets of the RFA and the adjacent fire protection
district shall be restricted to assets and employees of the fire
district, if any.
g. Annexation of a portion of King County Fire Protection
District 37 by a City that is not a participating jurisdiction in
the RFA. On the effective date of such annexation, the territory
annexed shall automatically be removed from the boundaries of the
RFA. In this situation the RFA shall not be obligated to transfer
employees or assets of the RFA and the annexing city shall be
restricted solely to assets and employees of the fire district, if any.
h. Annexation of areas by the City of Covington. Provided that
the City of Covington remains annexed into King County Fire
Protection District No. 37, on the effective date of any such
annexation, the territory annexed shall automatically be included
within the boundaries of the RFA pursuant to RCW 52.26.090 and
RCW 52.04.091. The territory added to the RFA by such
annexation shall be subject to the taxation, charges, and bonded
indebtedness (if approved as part of the annexation process) of the
RFA. Any transfer of assets or employees that occurs as a result of
such annexation shall be between the transferring entity and the
RFA
2. Boundary Changes that require a RFA Plan amendment.
The addition of another entity as a participating jurisdiction in the RFA shall
require a voter approved amendment to the RFA Plan.
RFA Plan Revision:
1. Except as provided in paragraph C.2, the JURISDICTIONAL BOUNDARIES
section of The Kent Fire Department RFA Plan is subject to amendment
by a majority vote of the RFA Governance Board.
( 17 )
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( is )
6.4=
KENT FIRE DEPARTMENT
REGIONAL FIRE AUTHORITY (RFA)
PLAN
Adopted: 07 -15 -09
Section 5: Governance
Revised: 12 -08 -09
Governance and Representation
Reference:
1. The authority to provide governance for the Regional Fire Authority is
provided by RCW 52.26.080 and RCW 52.26.090.
Governing Board Structure and Operation:
1. As provided by RCW 52.26.080, the RFA Governing Board shall be
established and have authority as of July 1, 2010.
2. As provided by RCW 52.26.080, the governing board shall include six voting
members consisting of three (3) current, seated members from the City of
Kent to be appointed by the Kent City Council and three (3) current, seated
King County Fire District 37 Board of Commissioners members and one
nonvoting advisory position consisting of one (1) current, seated member
from the City of Covington, appointed by the Covington City Council.
3. The RFA Governing Board shall adopt governance policies and rules for
conducting business for the RFA in accordance with RCW 52.26.080.
4. The RFA Governing Board shall adopt by -laws to govern RFA affairs in
accordance with RCW 52.26.080.
5. The RFA Governing Board shall have all the power and authority granted
governing boards under Washington State law, and shall include the power
and authority to make any decisions appropriate for the RFA and for matters
related to Title 52 RCW.
6. Commissioners of the Governing Board will receive compensation in the same
manner and under the same conditions as provided by law for commissioners
of a fire protection district organized under Title 52 RCW.
( 19 )
Placement of Ballot Measures before Electorate of the RFA:
1. Subject to state law, ballot measures may be placed on the ballot for a vote
by the members of the RFA by a majority vote of the members of the RFA
Governing Board. The Board shall reach a decision of election at least 30
days in advance of county filing deadlines.
Plan Revisions:
1. The GOVERNANCE section of the Kent Fire Department RFA Plan may be
amended by a majority vote of the RFA Governance Board.
( 20 )
KENT FIRE DEPARTMENT
REGIONAL FIRE AUTHORITY (RFA)
PLAN
Section 6: Organizational Structure /Operations
Adopted: 11 -04 -09
Revised: 12 -08 -09
A. Reference:
1. The authority for the RFA to establish an Organizational Structure is
provided in RCW 52.26.040.
B. Activity /Operation:
1. Commencing the day of formation, the RFA shall be organized and
managed, with leadership provided as show in Appendix "C" of the RFA
Plan.
2. The RFA Administrative, Operations and Prevention Division shall be
organized, and a chain of command be established in accordance with
the organizational structure provided in Appendix "C" of the RFA Plan.
3. The Governing Board for the RFA shall be referred to as the Regional
Fire Authority Governing Board, as identified in Appendix "C" of the
RFA Plan.
4. All current operational and service delivery aspects of the Kent Fire
Department and King County Fire District 37 shall be transferred over
on the day of formation.
5. Current staffing models, standards of coverage, deployment
standards, field operations, command staffing, and operational policies
and procedures shall be transferred and continued at the current level
of service on day the of transfer.
6. The RFA will adopt the Kent Fire Department Standards of Coverage
Document, which will define services, levels of service, standards of
coverage, development standards and customer expectations of the
RFA.
C. RFA Plan Revision Disposition:
( 21 )
1. The Organizational Structure portion of the RFA Plan may be
revised by a majority vote of the current sitting RFA Governance
Board.
( 22 )
iu04.1
KENT FIRE DEPARTMENT
REGIONAL FIRE AUTHORITY (RFA)
PLAN
Section 7: Financial
Adopted: 11 -04 -09
Revised: 12 -08 -09
A. Reference:
1. The authority to provide FUNDING and levy taxes for the RFA is
provided by RCW 52.26.050, RCW 52.26.120, RCW 52.26.140, RCW
52.26.150, RCW 52.26.160, RCW 52.26.170, RCW 52.26.180, RCW
52.30.020, chapter 84.52 RCW and chapter 84.55 RCW.
2. The authority and mechanism for the collection of taxes and the
benefit service charge shall be in accordance with RCW 52.26.170,
RCW 52.26.200 - .270
B. Revenues /Funding:
1. The funding for the operation and administration of the RFA
contributed by each of the participating jurisdictions for 2010
operations shall be in an amount equal to the funding total approved
for the fire department services in the budgets of each respective
participating jurisdiction of the RFA for the 2010 calendar year.
2. Funding for the RFA beginning in calendar year 2011 and beyond shall
be accomplished by a property tax of $1.00 per thousand of taxable
assessed value and a benefit service charge on all improved properties
within the RFA service area, initially based upon the general formula
and methodology provided in Appendix B of the RFA Plan.
3. To the extent permitted by law, the RFA shall contract with agencies
and entities exempt from property taxes in accordance with RCW
52.30.020 and related statutes.
4. The Governing Board shall have the authority to pursue all additional
revenue sources authorized by law including but not limited to revenue
sources specifically identified in Title 52 RCW that are not otherwise
addressed in chapter 52.26 RCW.
( 33 )
5. The RFA shall pay all costs of continued operation of King County Fire
Protection District No. 37 subsequent to the formation of the RFA
C. Financial Assets Transferred:
1. Once the RFA is formed on July 1, 2010, King County Fire Protection
District 37 shall immediately transfer the remaining funds approved for
the 2010 King County Fire Protection District No. 37 budget, and shall
transfer all future property tax and contractual payments received at
the time of receipt unless otherwise specifically allowed by the RFA
Plan.
2. Once the RFA is formed on July 1, 2010, the City of Kent will then
transfer the remaining funds approved for 2010, on a proportional
basis, on the 15th and 30th of each of the six remaining months for
2010, through December 31, 2010.
3. Transfer of Project Fund accounts and Reserve Cash funds from the
City of Kent and King County Fire Protection District 37 as identified in
Appendix D of the Asset Transfer Appendix, shall be transferred to the
RFA on the date of the formation of the RFA in the amount remaining
in the accounts on the date of formation of the RFA.
4. Transfers of Real Property.
a. All real property owned by King County Fire Protection District
No. 37 shall be transferred to the RFA on the date of formation
of the RFA.
b. The following real property owned by the City of Kent shall be
transferred or leased as identified below:
i. Station 71: City of Kent shall sell to the RFA for $1, with
an automatic reversionary interest in the event the
station is no longer used for RFA purposes.
ii. Station 72: City of Kent shall sell to the RFA for $1, with
an automatic reversionary interest in the event the
station is no longer used for RFA purposes.
iii. Station 73: City of Kent shall sell to the RFA for $1,
subject to any easements or other interests, with an
automatic reversionary interest in the event the station is
no longer used for RFA purposes.
iv. Station 74 /Administration: City of Kent will retain
ownership of property and lease 1/2 of the space to the
RFA for an amount to be determined. As a condition of
the lease, the RFA will agree to assume 1/2 of the
maintenance costs of the property, except for the burn
( 24 )
tower, which the RFA will assume 100% of the
maintenance costs.
v. Station 75: City of Kent will retain ownership and lease to
the RFA for $1 /year, subject to the right of the City of
Kent to sell the property. In the event the City sells the
property, the City shall, prior to the closing of the sale, be
financially responsible for relocating Station 75 to a
location with a structure that is operationally ready and
allows for an equivalent level of service to that provided
from Station 75.
vi. Station 76: City of Kent shall sell to the RFA for $1, with
an automatic reversionary interest in the event the
station is no longer used for RFA purposes.
vii. Washington Avenue Property: City of Kent shall sell to the
RFA for $1. RFA shall lease property to City of Kent for
storage for $1. The RFA shall sell the property back to
the City of Kent for $1 at a point when the RFA no longer
wishes to retain the property.
viii. Ropes Course Property: City of Kent will retain ownership
and lease to the RFA for $1 /year
5. Transfers of Personal Property.
a. King County Fire Protection District No. 37 shall transfer all
personal property, including but not limited to equipment,
supplies, agreements, documents and records to the RFA on the
date of formation of the RFA.
b. Unless otherwise agreed to in an interlocal agreement, the City
of Kent shall transfer for $1 all personal property used by the
Kent Fire Department (administration, support services,
emergency management, prevention and Operations) including,
but not limited to equipment, supplies, agreements, documents
and records to the RFA on the date of formation of the RFA.
6. Risk of Loss.
a. All buildings and equipment that have been transferred to the
RFA, shall be operated, insured, and maintained at the expense
of the RFA.
D. Liabilities:
1. On the date of formation, the RFA shall assume all outstanding
liabilities of King County Fire Protection District No. 37.
2. On the date of formation, the RFA shall assume the following liabilities
of the City of Kent.
( 25 )
a. Except as provided below, all employment liabilities associated
with the employee transfers as provided in Section 8 of the
Plan.
3. The City of Kent shall retain the following liabilities:
a. The City of Kent will keep the liability for retired and active
LEOFF 1 Kent Fire Department FTE's to include medical and long
term care insurance payments and any other expenses incurred
by the Kent Fire Department LEOFF 1 personnel in accordance
with the City of Kent LEOFF 1 Policies and Procedures.
b. The City of Kent will retain its Fire Relief and Pension Fund and
make required pension payments to eligible LEOFF 1
participants.
c. The City of Kent shall remain responsible for the following
accrued but unfunded employment liabilities:
i. Between July 1, 2010, and December 31, 2011, the City
agrees to pay to the RFA for vacation hours accrued and
owed to a retiring RFA employee; provided, the amount
paid shall not exceed a total of $50,000 or payment to
five employees, whichever is less. The City shall not be
liable for any vacation of any RFA employee after
December 31, 2011.
E. RFA Plan Revision Disposition:
1. Subject to any statutory requirements for voter approval, the funding
portion of the RFA Plan, including the benefit charge funding formula
and methodology may be revised by a majority vote of the current
sitting RFA Governance Board.
( 36 )
KENT FIRE DEPARTMENT
REGIONAL FIRE AUTHORITY (RFA)
PLAN
Section 8: Administrative /Management /Personnel
Components
Adopted: 11 -04 -09 Revised: 12 -08 -09
A. Reference:
1. The authority for the RFA to establish and provide Administrative,
Management and Personnel components is provided in RCW 52.26.040
and RCW 52.26.100.
B. Activity /Operation:
1. The RFA shall be organized as provided in Appendix C of the RFA Plan.
2. The existing staff of the participating agencies shall transfer to the RFA
to fulfill assigned duties as outlined in the organizational structure in
Appendix C. All current FTE's of the City of Kent Fire Department and
King County Fire Protection District 37 shall be transferred on the day
of formation at their current rank, grade and seniority.
3. Unless otherwise noted in the RFA Plan, the transfer of authority and
the administration and management of the RFA shall be seamless and
shall initially model the current administrative and management
components of the Kent Fire Department.
4. All current employee agreements, collective bargaining unit
agreements, outstanding labor issues, personal service contracts, and
any other contracts or agreements pertaining to work, duties, services
or employment with the City of Kent Fire Department and King County
Fire Protection District 37, shall be transferred over with all personnel
on the day of formation. Any consolidation of employees into one of
the existing labor agreements must be mutually agreed upon by the
labor unions and each of the participating jurisdictions prior to the July
1, 2010, implementation date of the RFA.
( 27 )
5. The City of Kent LEOFF Board will continue to oversee LEOFF 1 benefits
for said personnel in accordance with the City of Kent LEOFF 1 Policies
and Procedures.
6. The administrative staff of the RFA shall be the current members of
the Kent Fire Department administrative staff. All current
administrative and business functions, agreements, documents,
operations, and policies and procedures from the Kent Fire Department
shall transfer over to the RFA unless otherwise noted in this plan.
7. The current Kent Fire Department and King County Fire District 37
staff assigned to support services, logistics, supply, fleet maintenance
and facilities shall be transferred over to fulfill the duties of those
services outlined in the organizational structure in Appendix C.
8. Effective July 1, 2010, the following employee services and benefit
administration functions of the RFA shall be provided by the RFA:
Recruitment and Hiring, Labor Relations and Negotiations, Risk
Management including Labor and Industries time -loss, Liability and
Property Insurance and all administrative functions related to the
Family Medical Leave Act (FMLA), the Family Care Act (FCA), and all
other state and federal employment and labor laws.
Effective July 1, 2010, the RFA will continue to participate in the City
of Kent Health care plans as identified in the current collective
bargaining agreements which include medical, dental and vision
coverage. In addition, the RFA will continue to participate in the
Wellness program and the Employee Assistance Program as
administered by the City of Kent. All costs related to these plans will
be paid for by the RFA pursuant to an inter -local agreement between
the RFA and the City of Kent.
Effective July 1, 2010, the RFA will continue to use the Kent Civil
Service Commission and the City of Kent Civil Service Examiner. The
costs related to these services will be paid for by the RFA pursuant to
an inter -local agreement between the RFA and the City of Kent..
9. Effective July 1, 2010, all accounts payable and accounts receivable
services shall be provided by the RFA.
10.Effective July 1, 2010, all payroll services shall be provided by the
RFA.
11.In 2010 and 2011, the City of Kent shall provide the RFA with
information technology (IT), phone services, and information
management (IM) services. The RFA shall contract for such services
pursuant to an inter -local agreement between the RFA and the City of
Kent beginning July 1, 2010, in order to provide seamless, up -to -date
IT, phone, and IM services for the RFA.
12.In 2010 and 2011, facility maintenance services shall be provided to
the RFA by the City of Kent. Yard maintenance service will not be
provided by the City of Kent, and will be the responsibility of the RFA.
The RFA shall contract for such services beginning July 1, 2010,
pursuant to an inter -local agreement between the RFA and the City of
Kent in order to provide seamless repair, maintenance and readiness
operations of the RFA facilities.
13.In 2010, the current fuel procurement and associated fuel services
shall be provided by the City of Kent pursuant to an inter -local
agreement between the RFA and the City of Kent. The RFA will have
the option to contract for such services beginning January 1, 2011.
14.The RFA shall provide its own legal services effective July 1, 2010.
RFA Plan Revision Disposition:
1. The administrative, management and personnel portion of the RFA
Plan may be revised by a majority vote of the current sitting RFA
Governance Board.
( �9 )
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( 30 )
"e•E
or KENT
WASNINOTON
KENT FIRE DEPARTMENT
REGIONAL FIRE AUTHORITY (RFA)
PLAN
Section 9: Fire Prevention, Public Education Services,
Emergency Management and Fire Investigation Unit
Adopted: 11 -04 -09
Revised: 12 -08 -09
A. Reference:
1. The authority for the RFA to establish and provide Fire Prevention, Public
Education, Emergency Management and Fire Investigation components is
provided in RCW 52.26.040, RCW 52.26.090(2), RCW 52.12.031 (3),(6) and
(7) and chapter 39.34 RCW.
B. Activity /Operation:
1. EXISTING SERVICE PROVIDERS:
1.1. The City of Kent, through the Kent Fire Department currently provides
the following services within the boundaries of the City of Kent:
a. Fire Prevention Services pursuant to RCW 19.27.050;
b. Fire Investigation Services pursuant to RCW 43.44.050 and chapter
51 -54 WAC;
c. Emergency Management Services pursuant to chapter 38.52 RCW;
and
1.2. The City of Kent currently provides the following services within the
City of Covington pursuant to contract:
a. Fire Prevention Services; and
b. Fire Investigation Services.
1.3. King County Fire Protection District No. 37 currently provides the
following services within the boundaries of the City of Kent and within
the District (including Covington):
a. Public Education Services.
( 31 )
1.4. King County currently provides the following services within the
boundaries of King County Fire Protection District No. 37 (excluding
Covington).
a. Fire Prevention Services;
b. Fire Investigation Services; and
c. Emergency Management Services.
1.5. The City of Covington currently provides the following services within
the boundaries of Covington.
a. Emergency Management Services.
2. SERVICE PROVIDERS FOLLOWING RFA EFFECTIVE DATE:
2.1. FIRE PREVENTION SERVICES
a. On the effective date of the creation of the RFA, Fire Prevention
Services within the boundaries of the RFA shall be provided as
follows:
Within the City Kent. The RFA will provide Fire Prevention
Services to the City of Kent pursuant to an inter -local agreement
to be negotiated prior to the effective date "Kent Inter - local."
(ii). Within the City of Covington, the RFA intends to provide Fire
Prevention Services to the City of Covington pursuant to an
inter -local agreement between the RFA and Covington
"Covington Inter - local."
(iii). The RFA will credit or transfer to the City of Kent, revenue
generated for fire prevention services rendered by the RFA for
the City of Covington, pursuant to the "Kent Inter - local"
(iv). Within unincorporated King County. King County shall provide
Fire Prevention Services.
2.2. FIRE INVESTIGATION SERVICES:
a. On the effective date of the creation of the RFA, Fire Investigation
Services within the boundaries of the RFA shall be provided as
follows:
Within the City Kent. The RFA will provide Fire Investigation
Services to the City of Kent pursuant to an inter -local agreement
to be negotiated prior to the effective date "Kent Inter - local."
(ii). Within the City of Covington. The RFA intends to provide Fire
Investigation Services to the City of Covington pursuant to an
32 )
inter -local agreement between the City of Kent and Covington
"Covington Inter - local."
(iii). Within unincorporated King County. King County shall provide
Fire Investigation Services.
2.3. EMERGENCY MANAGEMENT SERVICES.
a. On the effective date of the creation of the RFA, Emergency
Management Services within the boundaries of the RFA shall be
provided as follows:
Within the City Kent. The RFA will provide Emergency
Management Services to the City of Kent pursuant to an inter -
local agreement to be negotiated prior to the effective date
"Kent Inter - local."
(ii). Within the City of Covington. Covington shall remain the
provider of Emergency Management Services.
(iii). Within unincorporated King County. King County shall remain
the provider of Emergency Management Services.
2.4. PUBLIC EDUCATION SERVICES.
a. On the effective date of the creation of the RFA, the RFA shall
provide Public Education Services throughout the jurisdiction of the
RFA.
3. TRANSITION OF SERVICES.
3.1. In order to effectuate the transition of services identified above, the
following shall occur on the effective date of the RFA:
a. The City of Kent Fire Department staff on July 1, 2010, assigned to
the Fire Prevention and Emergency Management Divisions, shall be
transferred over to the RFA.
b. The RFA Fire Prevention and Emergency Management Divisions
shall be organized as provided in Appendix C of this RFA Plan.
c. The City of Kent agrees to designate the Chief and Fire Marshal of
the RFA as the Chief and Fire Marshal of the City of Kent.
d. The City of Covington has agreed to designate the Chief and Fire
Marshal of the RFA as the Chief and Fire Marshal of the City of
Covington.
e. Unless otherwise noted in the RFA Plan, or the inter -local
agreements referenced herein, the transfer of authority and the Fire
Prevention and Emergency Management Divisions of the RFA shall
( 33 )
be seamless and shall initially model the current Fire Prevention and
Emergency Management Divisions of the Kent Fire Department.
f. The City of Kent and the City of Covington will retain code
enforcement authority in accordance with Washington State Law
within their respective jurisdictions and, except as provided in the
Kent and Covington Inter - locals shall provide the necessary legal
and police support for enforcement of code enforcement issues.
g.
The City of Kent and the City of Covington will retain fire
investigation authority in accordance with Washington State Law
within their respective jurisdictions and, except as provided in the
Kent and Covington Inter - locals shall provide the necessary legal
and police support for enforcement of fire investigation issues.
h. The City of Kent and the City of Covington will retain emergency
management authority in accordance with Washington State Law
and, except as provided in the Kent and Covington Inter - locals,
shall provide legal and police support as needed to provide
emergency management services
4. Other Service Providers.
4.1. All current automatic aid and mutual aid agreements and any other
contractual services agreements, documents, or memorandums
currently in place with the City of Kent and King County Fire District 37
shall be transferred over on July 1, 2010, to provide continuous,
seamless readiness and emergency services coverage.
C. RFA Plan Revision Disposition:
1. The fire prevention, emergency management, public education and fire
investigation services portion of the RFA Plan may be revised by a majority
vote of the current sitting RFA Governance Board.
( 34 )
APPENDIX A
Jurisdictional Boundaries
Proposed Kent Regional Fire Authority
South King County, WA
Stations 71 to 78
Major Streets
SEa92.5r
3
o
'Station 77
• r -got, �t
`W4 " • • City ofK n
olooLar.St.
as
E240•t
Station 74
y s sf1
Station 71 `m, —
a g _ - -t t
S
t • I station 78
s6.Sr &256•t 13 Ea565
Stati 72 '
sy•Ftcl Station City of Covington
a
7f yes
Fire District 37
4240dt
p tr s a ,^7 1 E- Kenrw,yt yNt
y —.1
i t.
D Fire Stations
c3Kent City Limits
i _JCovington City Limits
��Fire Distrkt 37
0.5 1 2 3 4
Miles
A
( 35 )
PAGE LEFT INTENTIONALLY BLANK
( 36 )
APPENDIX B
Fire Benefit Charge
Kent Fire Department — Fire Benefit Charge - (FBC) Formula
The Fire Benefit Charge (FBC) was authorized by State Law in 1987 upon voter
approval and must be reasonably apportioned to the services afforded to the property.
Therefore, assessed value is not used in determining the FBC, instead the Kent Fire
Department uses property type, property use, and associated risk increasers (see
definition of hazard factors) or risk reducers (see sprinkler and alarm discount) in
determining the FBC amount for each structure. The primary factor of the formula is
based upon the amount of "required fire flow" or water needed to extinguish a fire, the
number of firefighters and equipment needed to effectively deliver the required fire
flow and their associated cost for fighting a fire in the type and size of structure being
assessed. As structure size or fire loading within a structure increases, the need for
required fire flow, firefighters, and equipment also increases. The benefit charge is
based upon the Insurance Services Office (ISO) required fire flow formula and
considers these factors. Therefore, the Kent Fire Authority Governance Board has
adopted the following formulas for the benefit charge:
One and two family buildings
v/Area * 18 * CF * ERF * CPG * Sprinkler Discount = FBC
Multi Family buildings
v/Area * 18 * CF * ERF * CPG * Sprinkler and Alarm Discount = FBC
Commercial buildings
v/Area * 18 * CF * ERF * HF * CPG * Sprinkler and Alarm Discount = FBC
Definitions:
/Area: /Area is the square root of the total square feet of the buildings over
400 square feet located upon the property.
Y CF = Category Factor: The category factor is based upon building type and size.
This information is obtained from the King County Assessor database for each
building subject to the FBC. Category factors are listed below:
One and two family buildings:
Mobile Home = 0.75
Single Family = 0.80
Condominium = 0.80
Multi - family buildings:
< 15,000 sq ft = 1.60
< 50,000 sq ft = 3.25
< 140,000 sq ft = 6.70
< 200,000 sq ft = 8.60
< 300,000 sq ft = 11.10
< 300,000 sq ft = 14.25
( 37 )
APPENDIX B
Fire Benefit Charge
Commercial buildings
Commercial 1 = 1.00 < 4, 000 sq. ft.
Commercial 2 = 1.20 < 10,000 sq. ft.
Commercial 3 = 1.40 < 30,000 sq. ft.
Commercial 4 = 1.50 <100,000 sq. ft.
Commercial 5 = 2.05 <200,000 sq. ft.
Commercial 6 = 3.00 >200,000 sq. ft.
➢ ERF = Effective Response Force. The effective response force factor is
relational to the size of force in firefighters and equipment needed to deliver the
required fire flow.
One and two family building ERF
< 1,800 sq ft = 1
< 2,700 sq ft = 1.1
< 3,600 sq ft = 1.35
< 5,000 sq ft = 1.65
> 5,000 sq ft = 2.25
Multi - family building ERF
Three units or more = 1.5
Commercial building ERF
< 8,000 sq ft = 1.18
< 20,000 sq ft = 1.75
< 30,000 sq ft = 2.65
> 30,000 sq ft = 4.00
➢ HF = Hazard Factor: The hazard factor represents the degree of risk caused
by the use, processing, or storage of hazardous materials within a building. The
hazard factor reflects the need for larger and /or more specialized effective
response forces. Hazard factors are determined from use and risk classifications
found in the National Fire Protection Association's (NFPA) Standard 13
(Standards for the Installation of Sprinkler Systems).
Hazard Factors
Light Hazard = 1.00
Ordinary Hazard - 1 = 1.10
Ordinary Hazard - 2 = 1.20
Extra Hazard - 1 = 1.30
Extra Hazard - 2 = 1.40
➢ CPG = Cost Per Gallon: Is the relative cost of providing the required fire flow
per gallon during a fire incident. CPG is a balancing factor used as an adjustable
multiplier to finely tune the FBC calculation across all properties to reach
precisely the desired target FBC amount.
( 38 )
APPENDIX B
Fire Benefit Charge
Estimated 2010 CPG = 0. 0.197678 (estimated until adopted and
presented at public hearing as required by RCW 52.26.230)
> Senior Citizen Discount: By State law, senior discounts for the FBC are applied at the
same percentage of discount as those given for regular property taxes. This information
is obtained from and maintained by King County's property and tax records. FBC billings
will be reduced by the qualifying senior discount amount.
D Sprinkler and Alarm System Discount: (7.5 to 15 %)
Fire sprinkler systems in combination with alarm systems will receive a 7.5 to 15
percent reduction depending upon system capability. Partial coverage systems
may not qualify for a discount. Alarms are categorized as local (alerting only
the occupants of the building) and monitored (alerting both occupants and the
fire department)
Sprinkler & Alarm Discounts
One and two family buildings:
Fire sprinklers
No alarm discount this category
Multi- family and commercial buildings
Fire sprinklers
Fire sprinklers and manual local alarm
Fire sprinklers and automatic local alarm
Fire sprinklers and manual monitored alarm
Fire sprinklers and automatic monitored alarm
= -7.5%
= -7.5%
= -9.5%
= -10.5%
= -12.5%
= -15.0%
Mobile Homes: King County does not adequately maintain square feet data for
mobile homes. The average mobile home size has been determined to be 1075
square feet.
D Minimum Square Footage: The FBC will not be applied to parcels with a total
improvement square footage of less than 400 sq. ft.
FBC Formula Examples: (note all CPG factors are estimated until adopted and
presented at public hearing as required by RCW 52.26.230)
* **
Example 1: 2500 square foot single family building (no sprinklers).
(Area * 18 * CF * ERF * CPG ) - Sprinkler Discount = FBC
( 50 * 18 * .08 * 1.1 * 0.197678) - 0% = $156.56
Example la: 2500 square foot single family building (with sprinklers).
(Area * 18 * CF * ERF * CPG ) - Sprinkler Discount = FBC
( 50 * 18 * .08 * 1.1 * 0.197678) - 7.5% = $144.70
* **
( 39 )
APPENDIX B
Fire Benefit Charge
Example 2: 13000 square foot apartment building (no sprinklers or alarm).
( Area * 18 * CF * ERF * CPG) - Sprinkler & Alarm Discount = FBC
(114.02 * 18 * 1.60 * 1.50 * 0.197678) - 0% = $973.69
Example 2a: 13000 square foot apartment building (sprinklers and auto monitored
alarm).
( Area * 18 * CF * ERF * CPG ) - Sprinkler & Alarm Discount = FBC
(114.02 * 18 * 1.60 * 1.50 * 0.197678) - 15% = $827.64
* **
Example 3: 100,000 square foot commercial building (light hazard and no sprinkler or
alarm) .
( Area * 18 * CF * ERF * HF * CPG) - Sprinkler & Alarm Discount= FBC
(316.23 * 18 * 2.05 * 4 * 1.0 * 0.197678) - 0% = $9226.73
Example 3a: 100,000 square foot commercial building (light hazard and with sprinkler &
auto monitored alarm).
( Area * 18 * CF * ERF * HF * CPG) - Sprinkler & Alarm Discount= FBC
(316.23 * 18 * 2.05 * 4 * 1.0 * 0.197678) - 15% = $7,842.72
Example 3b: 100,000 square foot commercial building (extra hazard 2 and no sprinkler or
alarm) .
( Area * 18 * CF * ERF * HF * CPG) - Sprinkler & Alarm Discount= FBC
(316.23 * 18 * 2.05 * 4 * 1.4 * 0.197678) - 0% = $12,917.42
Example 3c: 100,000 square foot commercial building (extra hazard 2 with sprinkler &
auto monitored alarm).
( Area * 18 * CF * ERF * HF * CPG) - Sprinkler & Alarm Discount = FBC
(316.23 * 18 * 2.05 * 4 * 1.4 * 0.197678) - 15% = $10,979.80
* **
( 40 )
Revised: 01/05/2010
APPENDIX C
Kent Fire Department
Organizational Structure
AdminlSt ati
tuun M s-rant
Rr:nion:1l
Authority,
ti n, rii nil hoard
Emergency Mgmt
Division Chief
Program
Manager
Emergency
Management
Spedallst
Prevention
Division Division
DMsion Chief
Administrative Fl
Assistant 2
Adminlstradve
Secretary 2 -
K
time
Program
Coordinator
Der. Services
Amt. F.M.
Captain
Mrs &Arson
Fire(2)
(2)
( 41 )
Code Enforce.
Asst. F.M.
Captain
Certified
Inspectors
(2)
PAGE LEFT INTENTIONALLY BLANK
( 42 )
APPENDIX D
City of Kent Project Accounts
The following are identified Fire Department Project Accounts, and their current
estimated balances as of June 30, 2009 that we are recommending to not
transfer to the RFA, but to stay with the City of Kent:
M200088 Breathing Apparatus Cylinders - The RFA will fund the future SCBA
purchases; the City of Kent would retain net $272,473
V00025 BLS Transport - RFA Planning, net $14,128
510033500 Fleet Fire Equipment - Emergency Repair Fund $202,879
F20018 Fire Security Fences - Net $50,223
F20060 Remodel Washington Avenue Property - $140, 405
Total estimated project revenue going to the City of Kent - $680,108
The following are identified fire department project accounts, and their
current estimated balances as of June 30, 2009, that we are requesting to be
transferred to the RFA effective July 1, 2010, with the actual balance on June
30, 2010 being transferred:
1000.34600.0045 Community Fund (Donations from Citizens)
Current Balance $5,887
M20044 Fire Radio Equipment - no funding by the City in 2010, the RFA
would find the $125,000 in 2010
Current Balance Transferred $109,618
V00020 Physical Fitness (Contract)
Current Balance Net
V00075 Training Equipment
Current Balance Net
$46,150
$73,565
F00015 Fire Maintenance Shop Renovation, current account Bob will
release so we can order PPE this year, pay for SAFER grant, and order PPE
for 2010
Current Balance Net $263,526
Total estimated funds as of June 30, 2009 that would be transferred to the
RFA, with the fund balances on June 30, 2010
$498,746
( O3)
PAGE LEFT INTENTIONALLY BLANK
APPENDIX D
City of Kent Financial Assets Transferred
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mum ImIsvmmonsmai ufl
( 45 )
OVRPM
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al
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APPENDIX D
Financial Assets Transferred
N
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( 46 )
APPENDIX D
Financial Assets Transferred
1
g..
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11101111111 11111110111iiiiiiIIIIIIii
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IIIIIVOI
+gam` ��jj �Q[ �a( gp� ��ij !!QQ !� �qj {�j I,�j �p wa �r �j 1 1 i i
.71.1111 M111 $11 A It iNiiiJIIIIRl A AI W AIIII�R�l M o.gd n_G
iiiIiiiliiiliiliiiiliilliliiliiiiiiiiiiiiiiilliiiiiiii
$1.1$aas11ss s11111a111111I111111 g11/Q11111111b1 pill
( 47 )
APPENDIX D
Financial Assets Transferred
Vehicle # Year
701 1999
702 2003
703 2003
704 2005
705 2007
706 2001
708 2001
710 2004
711 2006
712 2005
713 2006
714 1986
715 1996
716 2009
717 2009
722 2009
724 1998
726 2007
727 1989
728 1989
729 2006
730 1989
732 1989
733 1983
744 1990
760 1990
764 1995
766 2001
APPENDIX D
Apparatus Transfers Over 1 Ton
City of Kent Apparatus Transferring to the RFA - Over 1 Ton
Make /Model
Freightliner Air Unit
Road Rescue Aid Car
Road Rescue Aid Car
MedTec Aid Car
MedTec Aid Car
Pierce Quantum Pumper
Pierce Quantum Pumper
Pierce Quantum Pumper
Dodge Ram Pick -up
Pierce Quantum Pumper
Pierce Tiller Aerial
Pierce Tender
Smeal Aerial
Kentucky Trailer
Pierce Quantum Sky -Boom
Peterbilt Tractor
Ford Expedition
Trail Blazer Decon Trailer
Pierce Lance Pumper
Pierce Lance Pumper
Top Hat Trailer Pump Simulator
Pierce Lance Pumper
Pierce Lance Pumper
Portable Generator
Bounder by Fleetwood
Hackney Isuzu Haz Mat
Ford F350 Flat Bed
Pierce Quantum Pumper
(49)
VIN
1FV6HLCB1XHA78436
1HTMRAAM13H555076
1HTMRAAM33H555077
1HTMRAAL56H211388
1HTMRAAL37H486498
4P1CT02S51A001533
4P1CTO2SZ1A001534
4P 1CT02H44A004034
3D7LX38C46G244771
4P1CU01H65A004696
4P1CU0H37A006814
1P9CTO1JPGA040163
44KFT6489TWZ 18328
Under Construction
To be purchased July 2009
To be purchased July 2009
1FMPU18L9WLB44365
1P9CT01J0KA040772
1P9CT02J0KA040785
1P9CT02J8KA040808
1P9CTO2J8KA040810
WA720165
4CDB4XG29L2100215
JALM7A1N4M3200640
2FDKF38F2SCA66302
4P1CT02S21A001535
Division /Unit
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
Operations
APPENDIX D
Apparatus Transfers Under 1 Ton
Staff City of Kent Vehicles Transferring to the RFA - Under 1 Ton
Vehicle # Year
756
7102 2006
7104 2006
7106 2007
7122 2006
7203 2006
7204 2008
7205 2008
7206 2008
7218 2005
7231 2006
7516 2008
7603 1998
7606 2000
7608 1998
7610 2000
7611 1995
7612 1995
7614 2001
7619 2001
7620 2001
7621 1995
7624 1997
7627 1997
7630 1999
7633 2000
7634 2000
7635 2000
7636 2000
Make /Model
Tork -Lift Foam Trailer
Ford Expedition
Ford Expedition
Ford Expedition
Ford Expedition
Ford Expedition
Ford F250 Pick -up Truck
Ford F250 Pick -up Truck
Ford Escape Hybrid
Dodge Grand Caravan
Chevolet Silverado Pick -up
Ford F250 Pick -up Truck
Dodge Caravan
Ford Crown Victoria
Jeep Cherokee
Chevrolet Lumina
Ford3 /4 Ton Pick -up
Chevrolet 8 Pass. Van
GMC Safari Van
GMC Safari Van
Ford Crown Victoria
GMC Safari Van
Ford Taurus
Ford Taurus
Jeep Cherokee
Ford Ranger 4x4
Ford Ranger 4x4
Jeep Cherokee
Chevolet Astro Van
VIN
1FMPU16566LA68964
1FMPU16516LA68967
1FMFU16537LA65176
1FMPU165X6LA68966
1FMPU16586LA68965
1FTSW21R68ED99835
1FTSW21R28ED99833
1FMUC59379KB00458
1D4GP23R85B130705
1GCEC19V76E225819
1FTSW21528EA62933
1B4GT44L6WB678442
2FAFP71W0YX197966
1J4F328S8WL226443
2G1W L52J3Y 1285435
1FTHX26G8SKA36752
1GNEL19W9SB216227
1GKEL19W21B515831
1GKEL19W71B515856
2FAFP71W41X181338
1GTDM 19W2SB543120
1FALP52U6VA209241
1FALP52UXVG222698
1J4FF28S1XL610521
1FTZR15X8YPB20396
1FTZR15X6YPB20395
1J4FF28S5YL219518
1GCDL19W7YB185413
( 50 )
Division /Unit
Operations
Fire Administration
Fire Administration
Fire Prevention
Fire Administration
Emergency Management
Operations (Logistics)
Fire Investigation
Public Information Officer
Logistics
Logistics
Fire Training
Fire Training
Fire Training
Fire Prevention
Fire Prevention
Operations (Tows Boat)
Fire Prevention
Fire Prevention
Fire Training
Logistics
Logistics
Emergency Management
Fire Prevention
Fire Prevention
Fire Prevention
Fire Prevention
Fire Investigation
Public Education
Location
Station 71
Station 72
Station 73
Station 74
Station 75
APPENDIX D
Station Transfers
City of Kent - 6 Stations
City of Kent
Address
504 W. Crow Street, Kent, WA 98032
25620 140 Ave. SE, Kent, WA 98042
26512 Military Road S., Kent, WA 98032
24611 116 Ave SE, Kent, WA 98030
15635 SE 272 Street, Kent, WA 98042
Metal Building 15635
Station 76 20676
Drill Tower 24523
Police /Fire Training Center 24523
Vehicle Maintenance Facility 20678
Future Fire Station Site 407 N.
SE 272 Street, Kent, WA 98042
72 Ave. S., Kent, WA 98032
116 Ave. Se, Kent, WA 98030
116 Ave. Se, Kent, WA 98030
72 Ave. S., Kent, WA 98032
Washington Ave., Kent, WA 98032
( 51 )
Parcel #
9197100092
2722059161
2722049014
2022059126
3522059180
3522059180
6314400101
2022059126
2022059126
6314400101
5436200503
Lot Size
1.05 acres
0.92 acres
7.00 acres
8.66 acres
4.18 acres
See St. 75
2.80 acres
See St. 74
See St. 74
See St. 76
1.22 acres
Building Size
10,858 Sq. Ft
7,772 Sq. Ft
13,000 Sq. Ft
26,653 Sq. Ft
13,775 Sq. Ft
1,350 Sq. Ft
13,104 Sq. Ft
4,652 Sq. Ft
See St. 74
10,865 Sq. Ft
3,464 Sq, Ft
Vehicle # Year
700 1993
707 2003
709 2003
7100 2008
7202 2008
7625 2000
7628 1997
7629 1998
7632 1999
9904 2006
9912 2006
Vehicle # Year
718 2009
731 1989
735 2008
754 1991
767 2001
Vehicle #
7101
7201
APPENDIX D
King County Fire District 37
Staff KCFD #37 Vehicles Transferring to the RFA - Under 1 Ton
Make /Model
Chevolet Suburban
Ford Pick -up
Ford Expedition
Ford F250 Pick -up Truck
Ford Escape Hybrid
Chevolet Astro Van
Chevolet Astro Van
Jeep Cherokee
GMC Safari Van
Ford Expedition
Wells Carge Trailer
VIN
1GCGK26N8PJ371578
1FTSX31P3EC91395
1FMPU16L63LC14452
1FTWW31558EC53950
1FMCU59H48KD75523
1GNEL19WOYB184695
1GCDM 19W5VB216621
1J4F368S8W L230516
1GKEL19W4XB536852
1FMPU16576LA72747
1WC200E2854058325
Division /Unit
Vehicle Maintenance
Vehicle Maintenance
Operations
Emergency Management
Fire Prevention (Planning)
Fire Prevention (Planning)
Public Education
Crisis Intervention Coordinator
Emergency Management
Administration /Support Services
Public Education
KCFD #37 Vehicles Transferring to the RFA - Over 1 Ton
Make /Model
Pierce Quantum Sky -Boom
Pierce Lance Pumper
Wooldridge 20' Boat
Rescue Boat &Trailer
Pierce Quantum Pumper
VIN
To be purchased 2009
1P9CT02JXKA040809
4P1CT02S21A001561
Division /Unit
Operations
Operations
Operations
Operations
KCFD #37 Trailers Being Transferred to the RFA
Year Make /Model
Hallmark Shelter Trailer
CERT Trailer
( 52 )
VIN
Division /Unit
Emergency Management
Emergency Management
Location
Station 77
Station 78
Emergency Management
Emergency Management
Emergency Management
Future Fire Station Site - 79
Future Fire Station Site - 79
APPENDIX D
King County Fire District 37
KCFD #37 Facilities Transferring to the RFA
KCFD #37
Address
20717 132 Ave. SE, Kent, WA 98042
17820 SE 256 Street, Kent, WA 98042
24523 116 Ave. Se, Kent, WA 98030
24523 116 Ave. Se, Kent, WA 98030
24523 116 Ave. Se, Kent, WA 98030
Parcel A
Parcel B
( 53 )
Parcel #
422059095
2422059064
2022059126
2022059126
2022059126
822059042
822059121
Lot Size
1.98 acres
3.10 acres
See St. 74
See St. 74
See St. 74
Building Size
15,900 Sq. Ft
17,685 Sq. Ft
1,200 Sq. Ft
200 Sq. Ft.
160 Sq. Ft.
INTERLOCAL AGREEMENT FOR THE DIVISION OF SERVICES
RESULTING FROM THE FORMATION OF THE
KENT FIRE DEPARTMENT REGIONAL FIRE AUTHORITY
I. PARTIES
The parties to this Interlocal Agreement for the Division of Services Resulting from
the Formation of the Kent Fire Department Regional Fire Authority ( "Agreement ")
are the City of Kent (hereinafter the "City"), a Washington municipal corporation,
and the Kent Fire Department Regional Fire Authority (hereinafter the "RFA "), a
Washington municipal corporation formed in accordance with Ch. 52.26 RCW.
II. AUTHORITY
The City and the RFA are public agencies as defined by Chapter 39.34 of the
Revised Code of Washington ( "RCW "), and are authorized to enter into interlocal
agreements on the basis of mutual advantage and thereby to provide services and
facilities in the manner and pursuant to forms of governmental organization that
will accord best With geographic, economic, population, and other factors
influencing the needs of local communities.
III. PURPOSE
The City has maintained a full service fire department for decades. On April 27,
2010, voters Within the jurisdictions of the City and • King County Fire Protection
District No. 37 ( "District ") voted to create the RFA in order to provide fire services,
and adopted the Regional Fire Authority Plan which sets forth the manner in which
fire services will.be provided by the RFA. The RFA came into existence and became
effective on July 1, 2010. The RFA consolidated the City of Kent Fire Department
and the District into one governmental entity, with taxing authority, designed to
provide fire services within the geographical boundaries of the City and the District.
While the RFA has the authority to provide fire services, it remains the
responsibility of the City to enforce its building codes, to provide emergency
management services, and to provide fire investigation services. It is the parties'
desire, however, that the RFA perform the following services for the City: fire
prevention, emergency management, and fire investigation services. It is also the
parties' desire that the City perform the following services for the RFA: provision of
medical benefits including medical, dental, vision, wellness program, and employee
assistance program for RFA employees; Civil Service Examiner services;
information technology services; facilities maintenance; and access to the City's
commute trip reduction program and flexible spending accounts;
This Agreement establishes the framework for transferring responsibilities from the
City to the RFA pursuant to the formation of the RFA and adoption of the Regional
Fire Authority Plan. This Agreement also sets forth the manner in which the
services described above will be provided by both the City and the RFA.
INTERLOCAL AGREEMENT FOR THE DIVISION OF SERVICES
RESULTING FROM THE FORMATION OF THE KENT FIRE
DEPARTMENT REGIONAL FIRE AUTHORITY -- Page 1 of 15
IV. EXHIBITS INCORPORATED AND AMENDABLE
Attached to this Agreement are a number of exhibits that detail the work to be
performed by the RFA for the benefit of the City, and the work to be performed by
the City for the benefit of the RFA. There are also exhibits attached to this
Agreement that designate the manner of transferring documents and handling
other matters related to the transfer of fire services from the City to the RFA. The
attached Exhibits A through K (the "Exhibits ") are adopted and incorporated into
this Agreement by this reference.
Notwithstanding any provision contained within this Agreement that states
otherwise, the Exhibits may be amended from time to time by written agreement of
the Committee, as established in Section XIV of this Agreement, in order to provide
for the orderly and efficient provision of services by the parties, and the governing
bodies of the City and the RFA hereby delegate their authority over amendments of
the Exhibits to the Committee.
V. PLAN REFERENCED AND ATTACHED BUT NOT INCORPORATED
The Regional Fire Authority Plan, which was passed by the voters of the City and
the District on April 27, 2010, is hereby attached as Attachment 1 to this
Agreement for reference purposes, though not specifically incorporated herein.
VX. RFA SOLELY RESPONSIBLE FOR COMPLIANCE WITH LAWS AND
REGULATIONS
It is recognized that with the passage of the RFA plan by the voters of the City and
the District, a new governing entity was created as of July 1, 2010, with a purpose
separate from that of the City, and with officers, employees, and elected and
appointed officials separate from those of the City. It is recognized that as of July
1, 2010, the RFA is a stand -alone and independent legal entity completely separate
in all purposes from that of the City. Except as otherwise provided for in this
Agreement, the RFA shall be solely legally responsible for all conduct and services
provided by the RFA, and shall conduct itself in a manner consistent with all
applicable laws and regulations.
VII. DESIGNATION OF FIRE CHIEF, FIRE MARSHAL, AND FIRE CODE
OFFICIAL
For the purposes of enforcement of federal, state, and City laws relating to the
provision of fire services, and for the purposes of complying with federal and state
grant programs or any other programs which relate to the provision of the services
formerly provided by the City of Kent Fire Department, the Chief Officer of the RFA
(hereinafter "Fire Chief ") shall be considered the City's Fire Chief, and the Chief
Officer assigned to the Fire Prevention Services Division shall be considered the
City's Fire Marshal and Fire Code Official.
INTERLOCAL AGREEMENT FOR THE DIVISION OF SERVICES
RESULTING FROM THE FORMATION OF THE KENT FIRE
DEPARTMENT REGIONAL FIRE AUTHORITY - Page 2 of 15
VIII. SERVICES PERFORMED BY THE RFA FOR THE CITY
A. Services to be Provided. The RFA agrees to perform Fire Prevention,
Emergency Management, and Fire Investigation Services for the City as set forth in
Exhibits B, C, and D of this Agreement, as well as RFA services at the ShoWare
Center as set forth in Exhibit E.
B. Employees of the RFA Are Not Employees of the City. Ali RFA
employees who provide the City the services called for in this Section VIII shall be
employees of the RFA, and not employees of the City. Except as provided in this
Agreement, the employees of the RFA who are performing the services called for in
this Section VIII shall not be entitled to any benefit provided to employees of the
City. The RFA shall, at all times, be solely responsible for the conduct of its
employees in performing the services called for in this Section VIII.
C. Records. Ali records relating to the provision of the services called for
in Exhibits B, C, and D shall be considered records of the City, and shall be retained
in accordance with the records retention requirements of the City. Custody and
disclosure of the records shall be managed in accordance with Exhibit A.
D. Quarterly Reports. For the services provided pursuant to Exhibits B, C,
and D, the RFA shall, within fourteen (14) calendar days of a request by the City
and In a form to be approved by the City, provide the City with a report which shall,
at a minimum, specify the following;
1. Any revenue generated by or brought in by either of the three
(3) services.
2. For Fire Prevention Services:
a. The number of permits reviewed;
b. The number of permits granted;
c. The number of permits denied;
d. Permit activity performance;
e. The number of inspections conducted;
f. The number of complaints Investigated;
g. The number of code enforcement cases investigated;
h. The number of code enforcement cases filed;
1. The number of short subdivision committee meetings
attended; and
j. The number of pre - application meetings attended.
The report shall separately report all of the above information
relating to services provided to any agency other than the City,
such as, but not limited to, services provided to the city of
Covington.
INTERLOCAL AGREEMENT FOR THE DIVISION OF SERVICES
RESULTING FROM THE FORMATION OF THE KENT FIRE
DEPARTMENT REGIONAL FIRE AUTHORITY - Page 3 of 15
3. For Emergency Management Services:
a. The number of training programs provided to City
employees;
b. The number of training programs provided to the public;
c. Activities relating to the update of any emergency plans;
d. Any grants applied for;
e. Any grants received; and
f. Attendance at regional emergency management
meetings.
4. For Fire Investigation Services:
a. The number of matters investigated;
b. The number of cases filed;
c. The number of cases investigated but either not filed or
declined by the prosecutor's office; and
d. Training attended by fire investigators.
F. Audit Authority. The City may, at the sole cost of the City and with
twenty -four (24) hours' notice to the RFA, perform an audit of the services provided
in Exhibits B, C, and D, and any other RFA matter that relates to or affects RFA
charges to the City. The RFA shall cooperate fully with any audit conducted by the
City. Such audit may be performed by City personnel or an agency or private entity
with which the City contracts, Such audit may, at the sole discretion of the City,
require the production of documents and reports without the necessity of a public
records request or subpoena, and a response by RFA personnel to any questions or
inquiries relating to the services provided by the RFA. This audit authority shall
extend to any services provided to the City or to any other agency, such as, but not
limited to, the city of Covington.
G. Employee Performance. RFA employees performing services called for
in Exhibits B, C, and D shall conduct themselves in a professional manner and
consistent with RFA and City policies and procedures. In the event the City Is
dissatisfied with the performance or conduct of an RFA employee performing the
services called for herein and such performance or conduct violates RFA or City
policies or procedures, the Mayor of the City, or his or her designee, (the "Mayor ")
may report, In writing, his or her dissatisfaction to the Fire Chief, with an
explanation for that .dissatisfaction and the policies and procedures allegedly
violated; provided that the Mayor's failure to initiate such report shall In no way be
interpreted as an acceptance of unsatisfactory performance or conduct.
The Mayor may request in writing that any employee for whom a
written dissatisfaction notice is issued be removed from a position in which he or
she provides services to the City pursuant to this Agreement. In such event, the
Fire Chief shall reassign such employee to a position that does not involve the
services called for in Exhibits B, C, or D, unless the Fire Chief demonstrates that he
or she is unable to reassign the employee due to legal reasons or reasons that
would violate a provision of a collective bargaining agreement. The RFA shall not
agree to any provision in any collective bargaining agreement that would interfere
INTERLOCAL AGREEMENT FOR THE DIVISION OF SERVICES
RESULTING FROM THE FORMATION OF THE KENT FIRE
DEPARTMENT REGIONAL FIRE AUTHORITY - Page 4 of 15
With the Fire Chief's authority to reassign an RFA employee who performs services
for the City.
Regardless of whether the Mayor requests the removal of an RFA
employee, in the event such dissatisfaction is of such a nature that if true could
form the basis of a violation of RFA policies or procedures, the Fire Chief may,
consistent with RFA collective bargaining agreements and other applicable policies
and procedures, initiate an investigation and impose appropriate disciplinary or
corrective measures.
H. New Employees - Authorization. The Fire Chief shall, at least thirty
(30) days prior to assigning any person to a position that performs services
pursuant to Exhibits B, C, and D, meet with the Mayor to discuss the position, and
the candidate that the Fire Chief wishes to assign to that position. In the event the
Fire Chief and the Mayor agree to the assignment of the person to the position, the
Fire Chief may make the assignment. In the event the Fire Chief and the Mayor do
not agree to the assignment, the Fire Chief shall provide the Mayor with a list of
three (3) candidates qualified for the position, and if there are not three (3)
qualified candidates, then at least two (2) qualified candidates for the position. The
Mayor shall be permitted to select from the three (3) candidates, or two (2) as the
case may be, the person to be assigned to the position; provided, that prior to such
selection, the Fire Chief and the Mayor shall meet to discuss the candidates. The
person selected by the Mayor shall be the person assigned to the position.
I. Modification in Level of Service or Funding. From time to time, due to
economic circumstances, the City may be required to modify levels of service or
funding in the City. These modifications may be made necessary by reductions in
available City funds, or increases in activity in the services performed pursuant to
Exhibits B, C, and D.
In the event the City, for any reason, determines that it is in the
interest of the City to modify the level of service with regards to the services
provided in Exhibits B, C, and D, the City may, at its sole option and with thirty
(30) days' advance written notice to the RFA, modify the funding provided to the
RFA for the services provided in Exhibits B, C, and D. Any modification in funding
shall be preceded by an agreement relating to any modifications to the levels of
service that will accompany the modification of funding.
The following information reflects the workload and revenue activity in
the Fire Prevention Division which shall serve the purpose of facilitating discussions
regarding modifications in the levels of service or funding for the Fire Prevention
Division:
1. Code Enforcement Unit. In 2010, the Code Enforcement unit
brought in $150,792 in Revenue. In addition, over a three (3) year period, the
Code Enforcement unit:
a. Had three (3) full -time employees, and
b. Engaged in 968 activities per year, per full -time
employee.
INTERLOCAL AGREEMENT FOR THE DIVISION OF SERVICES
RESULTING FROM THE FORMATION OF THE KENT FIRE
DEPARTMENT REGIONAL FIRE AUTHORITY - Page 5 of 15
2. Development Services Unit. In 2010, the Development Services
Unit brought in $347,651 in revenue. In addition, over a six (6) year period, the
Development Services Unit:
a. Had three and one -half (3.5) employees, and
b. Engaged in 1,857 activities per year, per full -time
employee.
It is not the intent of this subsection to permit the .City to replace RFA
personnel with City personnel or third -party personnel. The City's replacement of
RFA personnel with City or third -party personnel may be considered a termination
of service subject to the requirements of Section XVI of this Agreement.
IX. SERVICES PERFORMED BY THE CITY FOR THE RFA
The City agrees to perform the following services for the RFA, the payment of which
will be provided for in accordance with Sections XII and XIII of this Agreement:
Exhibit No.: Title of Exhibit:
F. Information Technology, Telephone, and Information Management
Services;
G. Facilities Maintenance Services
H. Medical Benefits, Wellness, and Employee Assistance Program
Services;
I. Access to Commute Trip Reduction Program;
.I. Access to Flexible 125 Spending Account; and
K. Civil Service Examiner Services.
The manner in which those services will be provided is detailed in Exhibits F to K of
this Agreement.
X. RECORDS TRANSFER AND REQUESTS FOR RECORDS
Except as provided elsewhere in this Agreement, the City and the RFA anticipate
the transfer of records as provided in Exhibit A from City custody to RFA custody.
Exhibit A shall govern the retention and disclosure of any records of one party held
by the other.
XL ASSET TRANSFER
A. Real Property. The real property associated with City fire services has
been sold or leased to the RFA in accordance with Section 7 of the Regional Fire
Authority Plan. Responsibilities relating to the maintenance and upkeep of the
properties leased by the RFA are specified in the leases between the City and the
RFA.
B. Vehicles. Equipment, and Other Personal Property. All vehicles,
equipment, and other personal property listed in Appendix D of the Regional Fire
Authority Plan have been transferred in accordance with Section 7 of the Regional
Fire Authority Plan; provided, that Information Technology equipment listed In the
INTERLOCAL AGREEMENT FOR THE DIVISION OF SERVICES
RESULTING FROM THE FORMATION OF THE KENT FIRE
DEPARTMENT REGIONAL FIRE AUTHORITY - Page 6 of 15
Appendices shall not be transferred to the RFA; and provided further that in the
event any Exhibit provides for something other than a transfer, such Exhibit shall
control.
Upon transfer of vehicles, equipment, and property that must by law be
registered, the RFA shall take all necessary steps to transfer title to the RFA and
register the vehicles, equipment and property in the name of the RFA within the
time requirements of state law. All vehicles, equipment, and property are being
transferred "as -is, where is, without warranties, express or implied," and the RFA
shall defend, indemnify, and hold the City harmless from any and all injuries or
damages to persons or property that may be occasioned in any manner whatsoever
by the vehicles and equipment, whether those damages or injuries are suffered by
agents, employees, officials, or assigns of the RFA or by third - parties.
C. City of Kent Project Accounts and Reserve Cash Funds. The City
Project Accounts and reserve Cash Funds identified in Appendix D of the Regional
Fire Authority Plan were transferred in accordance with Section 7 of the Fire
Authority Plan.
• D. Other Assets. It is anticipated that some assets relating to the
provision of fire services may not have transferred pursuant to the Regional Fire
Authority Plan. Any assets not contained within the Regional Fire Authority Plan
shall be transferred only by a separately negotiated written agreement between the
City and the RFA.
XII. WAIVER OF FIRE BENEFIT CHARGE
At partial consideration for the services provided by the City pursuant to this
Agreement, all personal property and improvements to real property now owned by
the City or owned by the City at a future date shall be exempt from any fire benefit
charge or service benefit charge otherwise imposed by the RFA pursuant to the
Regional Fire Authority Plan or Chapter 52.26 RCW.
XIII. PAYMENT
A. Payment. Payment for the services provided by the City to the RFA,
and for the services provided for by the RFA to the City, is set forth in Exhibits B
through K of this Agreement. Payment shall be calculated either on a pre-
established, per -year cost of service basis, on an hourly basis, .or, in the case of
units provided, on a cost per -unit basis.
Payment for the services set forth in Exhibits B through K shall be
made in accordance with this Section XIII.
B. Time for Payment. Unless as otherwise provided in Exhibits B through
K, payments shall be made as follows:
1. Payments Dependent on Pre - Established Per -Year Cost. In the
case of any costs of services that are established on a per -year
INTERLOCAL AGREEMENT FOR THE DIVISION OF SERVICES
RESULTING FROM THE FORMATION OF THE KENT FIRE
DEPARTMENT REGIONAL FIRE AUTHORITY - Page 7 of 15
basis, such costs shall be divided into twenty -four (24) equal
payments paid on the 15th day of each month and the last day
of each month; provided, for the remainder of the year 2010,
such costs shall be divided into twelve (12) equal payments,
payable on the 15th day of each month and the last day of each
month.
2. Payments Dependent on Hours Worked. In the case of
payments which are based upon the number of hours worked,
the party providing the service shall, by the 15th day of each
month, submit an invoice for the hours worked in the previous
month. For example, an invoice submitted by December 15th
would cover the hours worked during November. Payment of
the invoiced amount shall be due no later than thirty (30)
calendar days from the date of the invoice.
3. Payments Made on Cost Per Unit Basis. In the case of payments
which are based upon the number of units purchased, such as
replacement parts, the party providing the units shall, by the
15th day of each month, submit an invoice for the units provided
to the other party in the previous month. For example, an
invoice submitted by December 15th would cover the telephones
purchased during the month of November. Payment of the
invoiced amount shall be due no later than thirty (30) calendar
days from the date of the invoice.
C. Failure to Submit Invoice. The failure of one party to submit an
invoice for services to the other party within the timeframes provided In this
Agreement shall not result in a waiver of the requirement of the other party to pay
for those services; provided that the failure of a party to invoice the other party for
a period in excess of thirteen (13) months from the date the services were
rendered shall result in a complete waiver and release from any obligation to pay
for that service, unless otherwise agreed to by the parties.
D. Disputed Amounts. In the event that there is a dispute regarding the
amount of money owed by a party, any undisputed amounts shall remain due and
payable in accordance with the payment dates and terms established in subsection
XIII(B) above. As to any remaining disputed amount, the Committee shall make
every effort to resolve that dispute. In the event that the Committee is unable to
resolve the dispute, the only means of resolving that dispute will be by the dispute
resolution process provided in Section XXII(B).
E. Reconciliation of Amount Due After Termination. Within thirty (30)
calendar days of the effective date of this Agreement's termination, the parties shall
submit to each other a final invoice consistent with the methods of invoicing
required above. Final payment and settlement of accounts shall occur within ninety
(90) calendar days of the effective date of termination of the Agreement. Any
disputed amounts will be resolved in accordance with the procedures in Section
XIII(D) above.
INTERLOCAL AGREEMENT FOR THE DIVISION OF SERVICES
RESULTING FROM THE FORMATION OF THE KENT FIRE
DEPARTMENT REGIONAL FIRE AUTHORITY - Page 8 of 15
XIV. ADMINISTRATIVE COMMITTEE TO ADMINISTER AGREEMENT
To carry out the purposes of this Agreement, a two- person committee is hereby
created to administer this Agreement ( "Committee "). The Committee shall consist
of the Mayor of the City of Kent and the Fire Chief, or their designees. The
Committee shall meet no less than one (1) time per year to discuss the
performance of the obligations of the City and the RFA pursuant to this Agreement;
provided that either member of the Committee may call additional meetings as
deemed appropriate, The Committee may, at Its discretion and by mutual
agreement of the parties, amend the Exhibits to this Agreement and may, at the
Committee's option, develop bylaws, policies, and procedures to aid in the
implementation of this Agreement. Unless otherwise specified in this Agreement,
all decisions of the Committee must be unanimous. In the event of a dispute of the
Committee, such dispute shall be handled in accordance with Section XXII(B) of this
Agreement.
XV. DURATION OF AGREEMENT
This Agreement shall become effective on July 1, 2010. Should this Agreement be
ratified by the governing bodies of the City and the RFA after July 1, 2010, this
Agreement shall be effective retroactively as of July 1, 2010, and all acts consistent
with this Agreement shall be deemed ratified by the City and the RFA. This
Agreement shall remain in full force and effect until terminated as provided for in
Section XVI.
XVI. TERMINATION
A. Restriction on Termination. Unless otherwise specifically provided in
this Agreement or the Exhibits, this Agreement shall not be terminated prior to
January 1, 2013, unless such termination is mutually agreed to by the parties.
Pursuant to subsection B of this section, notice of a termination that is to occur on
January 1, 2013, shall be provided no later than January 1, 2012.
B. Termination by Notice. Except as limited by subsection A of this
section, this Agreement, in whole or in part, may be terminated by either party
upon providing the other party with 365 days' advance written notice of
termination; provided that modifications in levels of service that do not involve a
wholesale termination of a particular service shall be governed by Section VIII(I) of
this Agreement, and provided further that in the event any of the attached Exhibits
specify a different termination period, the period set forth in the Exhibit shall
control over this subsection.
C. Termination by Mutual Written Agreement. All or any part of the
services provided by this Agreement may be terminated at any time by mutual
written agreement of the parties.
D. Termination for Breach. Either party may terminate this Agreement
with thirty (30) days' advance written notice upon the failure of the other party to
INTERLOCAL AGREEMENT FOR THE DIVISION OF SERVICES
RESULTING FROM THE FORMATION OF THE KENT FIRE
DEPARTMENT REGIONAL FIRE AUTHORITY - Page 9 of 15
make timely payments or provide services as required by this Agreement. Failure
to make timely payments or to provide the services required in this Agreement
shall constitute a breach. In the event of a breach, the non- breaching party shall
provide a written notice describing the breach to the breaching party, and the
breaching party will have thirty (30) calendar days to cure the breach, unless that
time period Is extended by mutual agreement of the parties. If the breaching party
fails to cure the breach in the allotted time, the non - breaching party may
immediately terminate this Agreement.
XVII. INDEMNIFICATION AND HOLD HARMLESS.
Each party agrees to defend, indemnify, and hold harmless the other party and
each of its employees, officials, agents, and volunteers from any and all losses,
claims, liabilities, lawsuits, or legal judgments arising out of any negligent or
willfully tortious actions or inactions by the performing party or any of its
employees, officials, agents, or volunteers, while acting within the scope of the
duties required by this Agreement. Each party shall be responsible for its own legal
costs and attorneys' fees. This provision shall survive the expiration of this
Agreement. This provision shall also survive and remain in effect In the event that
a court or other entity with jurisdiction determines that this Agreement Is not
enforceable.
It is further specifically and expressly understood that the indemnification provided
herein constitutes each party's waiver of immunity under industrial insurance, Title
51 RCW, solely to carry out the purposes of this indemnification clause. The parties
further acknowledge that they have mutually negotiated this waiver.
XVIII. WORKERS COMPENSATION TO BE PROVIDED BY RFA
As of July 1, 2010, employees of the RFA will no longer be covered under the City's
workers' compensation program which is established pursuant to Title 51 RCW.
XVIX. UNEMPLOYMENT INSURANCE TO BE PROVIDED BY THE RFA.
As of July 1, 2010, the employees of the RFA will no longer be part of the City's
unemployment self- insurance program.
XX. LIABILITY INSURANCE.
Effective no later than July 1, 2010, each party shall carry and maintain, for the
duration of this Agreement, insurance coverage as described below. Coverages
shall be written with an insurance carrier admitted in the state of Washington.
General and Automobile Liability Insurance: Coverage for
damages caused resulting in personal injury, property
damage or advertising liability shall be provided.
Coverage shall be in an amount not Tess than $5 Million
per Occurrence.
INTERLOCAL AGREEMENT FOR THE DIVISION OF SERVICES
RESULTING FROM THE FORMATION OF THE KENT FIRE
DEPARTMENT REGIONAL. FIRE AUTHORITY - Page 10 of 15
The insurance policies of each party shall name the other party and its officials,
officers, employees, and volunteers, who are acting within the scope of this
Agreement as additional named insureds for any and all actions taken by each
party, its officials, officers, employees, and volunteers in the scope of their duties
pursuant to this Agreement. The insurance policy or policies shall have a thirty
(30) calendar days prior notice of cancellation clause to be given to the other party,
in writing, in the event of termination or material modification of the insurance
coverage. The insurance shall be written on an "occurrence" basis, rather than a
"claim's- made" basis. In the alternative, each party may satisfy the requirements
of this section by becoming or remaining a participant in an authorized self -
insurance pool in the State of Washington if that party can demonstrate protection
equal to or greater than that specified herein.
XXI. PROPERTY INSURANCE
The City will continue to insure all buildings and equipment detailed below through
December 31, 2010. The City will ensure the RFA is listed as an Additional Named
Insured on the City's property insurance policy with regard to the property and
equipment detailed below.
Effective January 1, 2011, the RFA will be responsible for insuring all property and
equipment detailed below, with the exception of the Fire Station 74 /Police Fire
Training Center Building, which will be insured by the City through Its property
insurance program. The RFA will provide evidence of insurance for the specified
property by January 1, 2011.
A. Property.
LOCATION NAME ADDRESS
ESTIMATED
CONST.
REPLCMNT
COST
BUILDING
SQ.
FOOTAGE
ESTIMATED
CONTENTS
VALUE
FIRE STATION #71
504 W. CROW
$1,068,539
10,180
$161,191
$72,445
$138,128
$630,873
$0
FIRE STATION #72
25630 - 140th SE
$504,134
7,779
FIRE STATION #73
26522 MILITARY RD
$1.668,096
13,000
AUXILIARY BLDG #1
$54,843
AUXILIARY BLDG #2
$86,594
FIRE STATION #74 (FIRE
HEADQUARTERS)
24523 - 116TH AVE SE
$2,677,228
29,554
$483,447
MODULAR BLDG
$55,000
1,056
$60,000
$60,000
STORAGE BLDG #1
$5,000
224
STORAGE BLDG #2
$5,000
160
$20,000
$362,224
$345,320
FIRE STATION #75
15635 - SE 272nd
$2,075,900
14,000
FIRE STATION 476 (N.
INDUSTRIAL STN.)
20676 -72nd St. S.
$1,192,239
10,621
VEHICLE APPARATUS
MAINTENANCE BLDG
$867,568
12,705
FIRE STATION #77
20717 132ND Ave SE
82.981,125
13,500
$362,224
FIRE STATION #78
17820 - SE 236th St.
Covington
85,200,000
INTERLOCAL AGREEMENT FOR THE DIVISION OF SERVICES
RESULTING FROM THE FORMATION OF THE KENT FIRE
DEPARTMENT REGIONAL FIRE AUTHORITY — Page 11 of 15
LOCATION NAME ADDRESS
ESTIMATED
CONST.
REPLCMNT
COST
BUILDING
SQ.
FOOTAGE
ESTIMATED
CONTENTS
VALUE
ESTIMATED
CURRENT VALUE
700
1993 CHEV SUBURBAN
71578
24402C
FIRE / POLICE TRAINING
CENTER
24611 - 116th AVE SE
2007 PIERCE QUANTUM TILLER
06814
42040D
DRILL TOWER
705
$184,264
86498
42045D
STORAGE BUILDING
407 Washington Ave. N.
$262,406
78436
272960
$140,000
$160,000
$160,000
702
2003 ROAD RESCUE
H555076
357410
TOTAL FIRE:
STRUCTURE VALUES:
$18,887,935
361300
$2,695,852
B. Equipment.
APP #
YEAR MAKE /MODEL
SERIAL
LIC #
ESTIMATED
CURRENT VALUE
700
1993 CHEV SUBURBAN
71578
24402C
$5,000
713
2007 PIERCE QUANTUM TILLER
06814
42040D
$949,000'
705
2007 MedTec Aid Car 4400LP
86498
42045D
$229,000
701
1999 FREIGHTLINER
78436
272960
$140,000
$160,000
$160,000
702
2003 ROAD RESCUE
H555076
357410
703
2003 ROAD RESCUE
H555077
361300
707
2003 FORD PICKUP
91395
65506C
$30,797
709
2003 FORD EXPEDITION
14452
65754C
$27,532
704
2005 MEDTEC AID CAR AD170
11388
40926D
$173,393
$5,000
1985 FORD 1 TON PICK -UP
32854
D34130
706
2001 PIERCE ENGINE /AID
001533
341930
$350,000
$350,000
708
2001 PIERCE ENGINE/AID
001534
34194D
710
2004 PIERCE PUMPER
04034
38291D
$455,727
*463,250
712
2005 PIERCE PUMPER
04696
4696
714
1986 PIERCE TANKER
040163
23852D
$100,000
715
1996 SMEALLADOER TRUCK
Z18328
238460
$350,000
724
1998 FORD EXPEDITION
44365
251430
$20,000
727
1989 PIERCE ENGINE/AID CAR
040772
05741D
$80,000
728
1989 PIERCE ENGINE/AID CAR
040785
057420
$80,000
730
1989 PIERCE ENGINE/AID CAR
040808
23877D
$80,000
731
1989 PIERCE ENGINE/AID CAR
040809
08874C
$80,000
732
1989 PIERCE ENGINE /AID CAR
040810
08875C
$80,000
733
1983 PORTABLE GENERATOR
9311XM
D23270
$5,000
744
1990 BOUNDER BY FLEE1W000
00215
08749D
$150,000
$5,000
754
1991 EZ LOAD TRAILER
13568
16010C
756
TORK -LIFT FOAM TRAILER
01638
08790D
$1,500
760
1990 HACKNEYISUZU
00640
107810
$100,000
764
1995 FORD F350 4 X 4
66302
20618D
$20,000
711
2006 DODGE RAM
44771
426000
$32,675
765
2000 INTERSTATE CARGO TRLR
09246
56348C
$5,000
766
2001 PIERCE ENGINE/AID
001535
34195D
$350,000
8350.000
767
2001 PIERCE ENGINE /AID
001561
58382C
INTERLOCAL AGREEMENT FOR THE DIVISION OF SERVICES
RESULTING FROM THE FORMATION OF THE KENT FIRE
DEPARTMENT REGIONAL FIRE AUTHORITY - Page 12 of 15
APP #
•
YEAR MAKE /MODEL
SERIAL
LTC #
'ESTIMATED -
CURRENT VALUE
726
2007 TRAIL BLAZER (WMD)
412122
42041D
729
2006 TOP HAT TRAILER
276T071417
735
WOOLDBRIDGE 20' ALASKAN II -BOAT
WLG20153HBO9
Total of Vehicles /Equipment
$5,387,874
XXII. MISCELLANEOUS
A. Non- Waiver of Breach. The failure of either party to insist upon strict
performance of any of the covenants and agreements contained in this Agreement,
or to exercise any option conferred by this Agreement in one or more instances
shall not be construed to be a waiver or relinquishment of those covenants,
agreements, or options, and the same shall be and remain In full force and effect.
B. Resolution of Disputes and Governing Law. This Agreement shall be
governed by and construed in accordance with the laws of the State of Washington.
If the parties or the Committee are unable to settle any dispute, difference, or claim
arising from the parties' performance of this Agreement, the exclusive means of
resolving that dispute, difference, or claim, shall only be by filing suit exclusively
under the venue, rules, and jurisdiction of the King County Superior Court, King
County, Washington, unless the parties agree in writing to an alternative dispute
resolution process. In any claim or lawsuit arising from the parties' performance of
this Agreement, each party shall pay all its own legal costs and attorneys' fees
incurred in defending or bringing such claim or lawsuit, in addition to any other
recovery or award provided by law; provided, however, nothing in this paragraph
shall be construed to limit the parties' right to indemnification under this
Agreement.
C. Assinment. Any assignment of this Agreement by either party
without the prior written consent of the non - assigning party shall be void. If the
non - assigning party gives its consent to any assignment, the terms of this
Agreement shall continue in full force and effect and no further assignment shall be
made without additional written consent.
D. Modification. No waiver, alteration, or modification of any of the
provisions of this Agreement shall be binding unless in writing and signed by a duly
authorized representative of each party and subject to ratification by the legislative
body of each party.
E. Compliance with Laws. Each party agrees to comply with all local,
federal, and state laws, rules, and regulations that are now effective or in the future
become applicable to this Agreement.
F. Entire Agreement. The written terms and provisions of this
Agreement, together with any Exhibits attached hereto, shall supersede all prior
communications, negotiations, representations or agreements, either verbal or
written of any officer or other representative of each party, and such statements
shall not be effective or be construed as entering into or forming a part of or
INTERLOCAL AGREEMENT FOR THE DIVISION OF SERVICES
RESULTING FROM THE FORMATION OF THE KENT FIRE
DEPARTMENT REGIONAL FIRE AUTHORITY - Page 13 of 15
altering in any manner this Agreement. Ali of the Exhibits are hereby made part of
this Agreement.
G. Severability. If any section of this Agreement is adjudicated to be
invalid, such action shall not affect the validity of any section not so adjudicated.
H. Interpretation. The legal presumption that an ambiguous term of this
Agreement should be interpreted against the party who prepared the Agreement
shall not apply.
I. Notice. All communications regarding this Agreement shall be sent to
the parties at the addresses listed on the signature page of the Agreement, unless
notified to the contrary. Any written notice hereunder shall become effective upon
personal service or three (3) business days after the date of mailing by registered
or certified mail, and shall be deemed sufficiently given if sent to the addressee at
the address stated in this Agreement or such other address as may be hereafter
specified In writing.
]. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall constitute an original, and all of which will
together constitute this one Agreement.
K. Calendar Days. The word "days" as used in this Agreement shall mean
calendar days unless the context otherwise specifically provides that business days
are intended.
IN WITNESS, the parties below execute this Agreement, which shall become
effective on the last date entered below.
RFA:
Kent Fire Department
Regional Fire Authority:
CITY:
City of Kent:
DATE: fi?.3 A9/47
INTERLOCAL AGREEMENT FOR THE DIVISION OF SERVICES
RESULTING FROM THE FORMATION OF THE KENT FIRE
DEPARTMENT REGIONAL FIRE AUTHORITY - Page 14 of 15
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
(253)
(253)
City of Kent
220 Fourth Avenue South
Kent, WA 98032
•
(telephone) (253) 856- (telephone)
(facsimile) (253) 856- (facsimile)
APPROVED AS TO FORM:
APPROVED AS TO F ' ' M:
Snure, . hur "Pa °'Fitzpatrick,
Attorney for RFA
Deputy City Attorney
P: \ONI\Flles \Open Files \1421- Reglonat Fire AuthorRy\ RFAInterlocalAgreemenFINAL072610 .docx
INTERLOCAL AGREEMENT FOR THE DIVISION OF SERVICES
RESULTING FROM THE FORMATION OF THE KENT FIRE
DEPARTMENT REGIONAL FIRE AUTHORITY -- Page 15 of 15
- -THIS PAGE INTENTIONALLY LEFT BLANK --
EXHIBIT A
TO THE INTERLOCAL AGREEMENT
BETWEEN THE CITY OF KENT AND THE KENT FIRE DEPARTMENT REGIONAL
FIRE AUTHORITY FOR THE DIVISION OF SERVICES
RECORDS MANAGEMENT
1.1 Record Ownership.
a. RFA records ( "RFA Records ") shall include:
i. All records prepared, owned, used, or retained by the RFA
related to the performance of its statutory and contractual duties on or after July 1,
2010.
ii. All City Records actually received by the RFA pursuant to
the RFA Plan or the interlocal agreement.
b. City records ( "City Records ") shall Include:
1. All records of the Kent Fire Department prepared, owned,
used, or retained by the City related to the performance and operation of the Kent
Fire Department for all periods prior to July 1, 2010.
ii. All records prepared, owned, used, or retained by the City
in relation to Fire Prevention, Fire Investigations, and Emergency Management
Services provided by the RFA to the City subsequent to July 1, 2010.
W. All records prepared, owned, used, or retained by the City
related to the City's continuing obligations or services as specified in the RFA Plan
or by interlace( agreement with the RFA.
c. The parties recognize that physical custody of RFA Records or
City Records is not determinative of whether the records are RFA Records or City
Records and the parties shall work cooperatively in responding to requests for
records made pursuant to the rules of subpoena or pursuant to the Washington
State Public Records Act.
1.2 Records Custodian. Except as provided below, the RFA will be the
primary record custodian of all RFA Records. The City will be the primary custodian
of all City Records. The City shall transfer to the RFA the following City Records
which, upon receipt by the RFA, shall also be considered RFA Records:
a. Personnel Files of all employees transferred from the City to the
RFA.
EXHIBIT A - RECORDS MANAGEMENT
Page 1
b. Civil service files of all civil service employees transferred from
the City to the RFA.
c. Arty other City Records identified in the future that both the City
and the RFA agree should be in the custody of the RFA.
1.3 Cost of Transfer. The costs of transferring records shall be shared
equally by the RFA and the City. Each party shall be responsible for costs of its
own personnel required to transfer the records.
1.4 Requests for Records. The parties recognize that some City Records
will be In the custody of the RFA and some RFA Records will be in the custody of the
City. The parties establish the processes set forth in Sections 1.5 and 1.6 to
provide a method of responding to records requests received through subpoenas
and the Public Records Act, or records otherwise requested by the City or the RFA.
The method set forth in this Exhibit A shall serve only as a guideline, and may be
altered from time to time as necessary.
1.5 Requests for City Records in the Custody of RFA and Directed to or
Received by the City. In the event the City receives a public records request,
subpoena, or other request for City Records that are In the custody of the RFA, the
following process shall be followed:
a. The City will advise the RFA In writing that the request has been
received. The RFA will have five (5) business days to respond to
the City with the records or a reasonable estimate of the time
necessary to provide the City with the records.
b. The RFA will provide copies, at its sole cost and expense and in
the form requested by the City, either directly to the City or
directly to the requestor as directed by the City. In the event
the City receives payment for the copies provided to the
requestor, the City shall forward such payment to the RFA.
c. The City will remain responsible for communicating with the
requester in compliance with all legal obligations. The City and
the RFA shall jointly work to determine which records are to be
disclosed to the requestor, and if the request was submitted
under the Public Records Act, which records are exempt from
disclosure.
d. It shall be the responsibility of the City, and at the expense of
the City, to defend any claim or lawsuit for a violation of the
Public Records Act or laws relating to a subpoena, and pay any
damages, fees, costs, or settlements relating to such claim or
lawsuit; provided, that in the event the claim or lawsuit relates
in any manner to City records in the sole custody of the RFA
EXHIBIT A - RECORDS MANAGEMENT
Page 2
EXHIBIT B
TO THE INTERLOCAL AGREEMENT
BETWEEN THE CITY OF KENT AND THE KENT FIRE DEPARTMENT REGIONAL
FIRE AUTHORITY FOR THE DIVISION OF SERVICES
FIRE PREVENTION SERVICES
1.1 City Appointment of Fire Chief and Fire Marshal /Fire Code Official. For
the purpose of enforcement of federal, state, and City laws relating to Fire
Prevention Services, including but not limited to the International Fire Code
(hereinafter "codes "), the Chief Officer of the RFA shall be considered the City's Fire
Chief, and the Chief Officer assigned to the Fire Prevention Services Division shall
be considered the City's Fire Marshal and Fire Code Official.
1.2 Fire Prevention Administration Services Provided to City. The RFA
shall provide the following Fire Prevention Administration Services to the City:
a. Direct the management and supervision of Fire Prevention
Services Division personnel;
b. Administer Fire Prevention Services Division programs and
activities to include inspections, plan review, code enforcement,
addressing, fire investigations, public education, assessment
and collection of fees, document management, and payroll.
c. Subject to City approval, create and adopt policies, procedures,
rules, and regulations to clarify the application of the codes.
d. Subject to City approval, create and develop forms, letters, and
other documents to assist in the application of codes.
e. Provide interpretations of codes.
f. Approve materials, equipment, and devices used in
construction, and the methods of construction to the extent that
approval is authorized by the codes.
Operate front counter for public access to the Fire Prevention
Services Division.
9.
h. Perform accounting and payroll functions to include invoicing
and /or billing of assessed fees, coordinating the collection of
fees with the City's Finance Customer Services Division, time-
keeping and completion of payroll documents.
EXHIBIT B - FIRE PREVENTION SERVICES
Page 1
Document management, to include creating and maintaining
division files, routing of development applications and plans,
preparing and imaging retained documentation, and fulfilling
public record requests.
Permit process activities to include the logging and routing of
plans, data entry of new applications, assembling and routing of
completed application packages.
k. Issue, print, and deliver permits.
I. Process code complaints or inquiries from the public to include
data entry, file creation, and routing of information.
m. Schedule and conduct Inspections for developers or contractors.
n. Perform all duties necessary in order to enforce the codes.
o. Evaluate the codes for local adoption and develop local codes or
amendments for consideration by the City.
p. Review and sign voluntary correction agreements.
q. Represent the Fire Chief on the City's Short Subdivision
Committee.
r. Perform all other tasks rented to the provision of. Fire
Prevention Administration Services.
1.3 Fire Prevention Code Enforcement Services Provided to City. The RFA
shall provide the following Fire Prevention Code Enforcement Services to the City:
a. Initial fire and life safety inspections of new or relocated
businesses.
b. Inspections of businesses that are required to have fire code
permit(s).
c. Investigate and resolve public code violation complaints or
inquiries.
d. All code enforcement duties related to the fire codes as required
by Chapter 1.04 KCC.
e. Special inspections required by outside agencies such as
Department of Defense, Department of Early Learning,
Department of Social and Health Services, and private insurance
companies.
EXHIBIT B - FIRE PREVENTION SERVICES
Page 2
that were not provided to the City by the RFA, then the RFA
shall defend such claim or lawsuit and pay any damages, fees,
costs, or settlements relating to such claim or lawsuit. The City
and the RFA agree to cooperate fully in the defense of any such
claim or lawsuit. If both the City and the RFA fail to produce all
records, they will cooperate in defense and each party will pay
all its own legal costs and attorneys' fees.
1.6 Requests for RFA Records in the Custody of the City and Directed to or
Received by the RFA. In the event the RFA receives a public records request,
subpoena, or other request for RFA Records in the custody of the City, the following
process shall be followed:
a. The RFA will advise the City in writing that the request has been
received. The City will have five (5) business days to respond to
the RFA with the records or a reasonable estimate of the time
necessary to provide the RFA with the records.
b. The City will provide copies, at its sole cost and expense and In
the form requested by the RFA, either directly to the RFA or
directly to the requestor as directed by the RFA. In the event
the RFA receives payment for the copies provided to the
requester, the RFA shall forward such payment to the City.
c. The RFA will remain responsible for communicating with the
requester in compliance with all legal obligations. The City and
the RFA shall jointly work to determine which records are to be
disclosed to the requester, and if the request was submitted
under the Public Records Act, which records are exempt from
disclosure.
d. It shall be the responsibility of the RFA, and at the expense of
the RFA, to defend any claim or lawsuit for a violation of the
Public Records Act or laws relating to a subpoena, and pay any
damages, fees, costs, or settlements relating to such claim or
lawsuit; provided, that in the event the claim or lawsuit relates
in any manner to RFA Records in the sole custody of the City
that were not provided to the RFA by the City, then the City
shall defend such claim or lawsuit and pay any damages, fees,
costs, or settlements relating to such claim or lawsuit. The
parties agree to cooperate fully in the defense of any such claim
or lawsuit. If both the RFA and the City fall to produce all
records, they will cooperate in defense and each party will pay
all its legal costs and attorneys' fees.
EXHIBIT A - RECORDS MANAGEMENT
Page 3
f. Post - disaster building and system inspections and /or
evaluations.
g.
Approval and review fire safety, emergency evacuation,
lockdown, shelter -in- place, and hazardous materials
management plans.
h. Attend and provide testimony and exhibits at Code Enforcement
Hearings before the City's Hearings Examiner, and upon appeal,
If any, to court.
1. Perform all other tasks related to providing Fire Prevention Code
Enforcement Services.
1.4 Fire Prevention Development Services Provided to City. The RFA shall
provide the following Fire Prevention Development Services to the City:
a. Address' program activities to include the creation, assignment,
verification, issuance, and change of addresses.
b. Manage the Knox /Supra rapid entry program.
c. Provide development review program services to include
answering project inquiries, attending meetings, reviewing plans
for code compliance, and approving plans.
d. Provide development inspection program services to include
pre - construction meetings, inspections, troubleshooting fire
protection systems, final acceptance tests, field review of basic
permits, coordination with the Building Services Division for the
issuance of Certificates of Occupancy.
e. Provide economic development activities to include research of
properties, systems and code requirements for potential
projects and existing buildings.
f. Approve hydrant placement on public and private projects.
g. Perform hydrant flows to verify available water supply.
h. Provide false alarm reduction program activities to Include next
day follow -up of false alarms from Fire Operations Division,
coordinate with property owner /agent on repairs or
troubleshooting, quality assurance of incident reports from false
alarms, feedback to Fire Operations Division on next steps for
problematic systems.
EXHIBIT B - FIRE PREVENTION SERVICES
Page 3
j.
Provide fire protection system confidence test program activities
to include evaluation of confidence tests provided by third -
parties, issuance of correction notices and /or notices of
violation, and drafting of voluntary correction agreements and
field inspections.
Provide Permit Center activities to include customer service,
answering phone calls, and meeting with customers and
members of the public.
k. Perform all other tasks related to providing Fire Prevention
Development Services.
1.5 Timeline of Work Provided. All work performed by the Fire Prevention
Division shall be performed pursuant to and within the timelines required of the
codes, policies, and procedures of the City, and any state or federal laws applicable
to the performance of that work,
1.6 Fire Prevention Services Staff Dedicated to City. The RFA will staff
nine and one -half (9.5) positions for the provision of Fire Prevention Services to the
City, including:
a. A Fire Division Chief /Fire Marshal (Currently Jon Napier);
b. Two (2) Captains /Assistant Fire Marshals (currently Ray
Shjerven and Kevin Nee);
c. Four (4) Firefighters /Deputy Fire Marshals (currently Tom
Smith, Jeff Humenik, Don Barbarie, and Bruce Verhei);
d. One (1) Administrative Assistant II (currently Paula Thayer);
and
e. One and one -half (1.5) Administrative Secretary II (currently
Beth Peterson and Teri Nee).
It is recognized that the City is paying for Fire Prevention Services at
the above - stated staffing levels, and the RFA acknowledges that it will provide the
level of service identified in this Exhibit. In the event a person occupying a position
set forth above is on leave for any reason for a period of thirty (30) days or more,
the RFA shall, at no expense to the City, cover the position with another employee
with sufficient experience and training to ensure the City is provided with the
staffing level noted above unless the City agrees that such coverage is
unnecessary.
1.7 RFA Staff Overtime Budget. Section 1.13 of this Exhibit B provides the
agreed upon payment for any and all overtime worked by the RFA while providing
Emergency Management, Investigation, and Fire Prevention Services for the City.
Except as provided in the following paragraph, there shall be no additional
consideration paid by the City to the RFA for overtime pay in excess of the amount
provided in Section 1.13 of this Exhibit B.
EXHIBIT B - FIRE PREVENTION SERVICES
Page 4
There may be some disaster occurrences that are unanticipated. In
the event of an ECC activation, the RFA shall take reasonable measures to reduce
the costs of such ECC activation, and the CAO be consulted immediately to discuss
the potential operational and overtime costs of the ECC activation. In the event of
a Level 2 ECC activation lasting more than twenty -four (24) hours, or a Level 3 ECC
activation, the City shall only be responsible for the cost of reasonable overtime
work performed by the staff set forth in Section 1.6 above that is performed
pursuant to the ECC activation. The City shall not be responsible for overtime
performed by Fire Prevention staff who perform other RFA duties that normally
would be the RFA's obligation to provide. For example, and not by limitation, the
City would pay the overtime of a Fire Prevention staff person inspecting buildings as
a result of an ECC Level 3 response, but would not pay the overtime of a Fire
Prevention staff person performing shift or line work during the emergency.
In the event a Fire Prevention staff person is absent and another staff
member Is called in to perform his or her work, all overtime costs occasioned by the
replacement staff person shall be at the sole cost of the RFA. Any state or federal
reimbursement for overtime or regular hours attributable to Fire Prevention staff
work that was the City's responsibility shall be transferred back to the City.
1.8 Fire Marshal /Fire Code Official Reports to City's Mayor or Economic and
Community Development Director. The City's Fire Marshal /Fire Code Official shall
provide reports to the Mayor or the City's Economic or Community Development
Director as requested. While the Fire Chief shall have the authority to direct the
work of the RFA employees, the Mayor or the City's Economic or Community
Development Director, shall be kept informed of the work performed by the RFA
employees on behalf of the City, and shall have authority to set the desired
outcomes of the Fire Prevention staff.
1.9 To Whom Services Provided. The City shall pay only for Fire
Prevention Services provided to the City. The Fire Prevention Services Division may
provide services to other agencies by interlocal agreement. In the event the RFA
performs Fire Prevention Services for another agency in the future, the RFA shall,
prior to entering an agreement with such other agency, provide notice to the City of
the RFA's intent to provide services to the other agency, provide the City with the
details of the services to be provided, and negotiate with the City the Impacts, if
any, that the service to the other agency may have on the service level provided to
the City. In the event that such services result in an increased cost or decreased
level of service to the City, such interlocal agreement for services shall require
specific prior written authorization from the City. In the event that the RFA
provides Fire Prevention Services to another agency without increasing the number
of hours of work provided by the Fire Prevention Services Division staff identified in
Section 1.6, the amount the City pays to the RFA for Fire Prevention Services shall
be reduced by the value of the hours provided to the other agency.
1.10 gquiprnent to Perform Services. Office space shall be provided by the
City at 400 West Gowe Street, Suite #414, Kent, WA; provided that the City may,
with reasonable notice, move the office space in order to meet the needs of the
EXHIBIT B - FIRE PREVENTION SERVICES
Page 5
City. The City will provide Information Technology equipment, including computers,
computer servers, and computer programming, as well as telephone equipment and
telephone services pursuant to the Information Technology Exhibit to the interlocal
agreement. All other supplies and equipment required to perform the duties called
for in this Exhibit B shall be provided by the RFA. For the purposes of performing
the services called for herein, and for accounting the RFA shall have access to the
City's KIVA system and JD Edwards accounting /billing system. •
1.11 Grant Funds. From time to time, the RFA may apply for grant funding.
Any grant funding that may directly affect the staffing levels of the Fire Prevention
Division shall be first approved by the City. In the event that grant funding is
obtained, such funding shall not, without specific City approval, increase the City's
cost of Fire Prevention Services or in any manner bind the City to a certain staffing
level. Moreover, any grant funding related to the work performed by the Fire
Prevention Services Division for the City shall be applied in accordance with the
Grant Guidelines to provide Fire Prevention Services.
1.12 Collection and Transmission of Fees and Charges. All money, fees,
and charges of any kind collected or charged by the Fire Prevention Services
Division for services within the City or as a result of the provision of Fire Prevention
Services within the City shall be the sole property of the City and payable to the
City. The RFA shall establish a standard procedure for the charging and collection
of fees and charges as directed by the City's Finance Department, and shall
immediately transmit all such money collected to the City.
1.13 Cost of Fire Prevention Services. In accordance with the Regional Fire
Authority Plan, the City shall pay the RFA for Fire Prevention services an amount
equivalent to the funding approved by the City Council in the adjusted budget,
which was approved by the City Council on June 8, 2010. Beginning in 2011, the
City shall pay the RFA $1,802,726.00 annually for the Fire Prevention Services
provided by the RFA; provided, that the amount specified shall be adjusted
beginning January 1, 2011, as provided in Section 1.14 of this Exhibit; and
provided further, that a total of $67,999.00 shall be the amount the City pays the
RFA for overtime worked in Fire Prevention, the Office of Emergency Management
and Fire Investigation Services; and provided further, that additional overtime may
be charged to the City only in accordance with Section 1.7 of this Exhibit B and
Section 1.3 of the Office of Emergency Management Exhibit C.
1.14 Cost Adjustments. On January 1 of each year, the cost of Fire
Prevention Services and Fire Investigation Services as set forth In Section 1.13 shall
be adjusted by the lesser of either 100% of the Seattle/Tacoma /Bremerton CPI -W
percentage increase for the period of June to June, or the amount of pay increase
pursuant to the Collective Bargaining Agreement negotiated between the RFA and
RFA firefighters.
EXHIBIT e - FIRE PREVENTION SERVICES
Page 6
EXHIBIT C
TO THE INTERLOCAL AGREEMENT
BETWEEN THE CITY OF KENT AND THE KENT FIRE DEPARTMENT REGIONAL
FIRE AUTHORITY FOR THE DIVISION OF SERVICES
OFFICE OF EMERGENCY MANAGEMENT
1.1 Services Provided to City. The RFA shall provide the following
Emergency Management Services to the City:
a. Administer all emergency management programs.
b. Ensure that plans, programs, and training are in compliance
with federal and state standards.
c. Ensure that adequate training is provided to meet federal
mandates. However, the RFA will not be responsible if City staff
does not participate or meet these mandates.
d. Manage and oversee the Emergency Coordination Center
( "ECC ") and emergency operations.
e. Maintain and update the following plans in accordance with state
and federal requirements, as well as any other plans that are
required pursuant to future state and federal requirements:
1. Comprehensive Emergency Management Plan;
2. Hazardous Materials Emergency Response Plan;
3. Local Hazard Mitigation Plan;
4. Hazardous Identification and Vulnerability Analysis; and
5. Homeland Security Exercise and Evaluation Program.
f. Apply for and manage all disaster recovery grants, Emergency
Performance Grants, and other public assistance grants.
g. Represent the City and actively coordinate and participate on
local and regional groups, committees, and associations to
further emergency preparedness, and to keep current on
emergency management issues facing the region and the City.
The participation may include the following groups, committees,
EXHIBIT C - OFFICE OF EMERGENCY MANAGEMENT
Page 1
or associations, as well as any new local or regional Emergency
Management Related groups:
1. Emergency Management Advisory Committee;
2. Training and Exercise Sub - Committee;
3. King County Citizen Corps Sub - Committee;
4. City of Kent Emergency Planning Committee;
5. Regional Strategic Planning Group;
6. Regional Catastrophe Planning Group;
7. Regional Disaster Planning Committee; and
8. Region 6 Homeland Security.
h. Continue to manage and oversee the Local Emergency Planning
Committee in accordance with federal, state, and City statutes,
regulations, and policies.
1. Prepare City staff and residents for emergencies by providing
the following training:
1. National Incident Management System Training;
2. Emergency Coordination Center Position Training;
3. Department Operation Center Training;
4. Community Emergency Response Training;
5. School Emergency Response Training;
6. Business Emergency Response Training;
7. Flood Preparedness Training; and
8. Debris Management Training.
J. Maintain the City's designation as a Storm Ready City.
k. Perform all other tasks related to providing Emergency
Management Services.
EXHIBIT C - OFFICE OF EMERGENCY MANAGEMENT
Page 2
1.2 RFA Staff Dedicated to City Office of Emergency Management. The
RFA will staff four (4) positions for the City's Office of Emergency Management:
a. A Division Chief /Emergency Manager (currently Dominic
Marzano);
b. A Firefighter /Program Manager (currently Brian Felczak);
c. A Program Coordinator (currently Kimberly Behymer); and
d. An Emergency Management Specialist (currently Jennifer
Keizer).
It is recognized that the City is paying for Emergency Management
services at the above - stated staffing levels and the RFA affirms that it will provide
the level of service identified in this Exhibit C. These staff members are dedicated
to provide City Emergency Management Services and the City shall not be charged
for services that normally would be the RFA's obligation to provide. In the event a
person occupying a position set forth above is on leave or works a different shift for
any reason for a period of thirty (30) days or more, the RFA shall, at no expense to
the City, cover the position with another employee familiar with and adequately
trained to provide Emergency Management Services in order to ensure the City
receives the staffing level noted above unless the City agrees that such coverage is
unnecessary.
1.3 RFA Staff Overtime. Section 1.13 of the Fire Prevention Services
Exhibit B provides the agreed upon payment for any and all overtime worked by the
RFA while providing Emergency Management, Investigation, and Fire Prevention
Services for the City. Except as provided in the following paragraph of this Section
1.3, there shall be no additional consideration paid by the City to the RFA for
overtime worked in excess of the amount provided in Section 1.13 of the Fire
Prevention Services Exhibit B.
There may be some disaster occurrences that are unanticipated. In
the event of an ECC activation, the RFA shall take reasonable measures to reduce
the costs of such ECC activation, and the City's Mayor be consulted immediately to
discuss the potential operational and overtime costs of the ECC activation. In the
event of a Level 2 ECC activation lasting more than twenty-four (24) hours, or a
Level 3 ECC activation, the City shall only be responsible for the cost of reasonable
overtime work performed by the staff set forth in Section 1.2 above that is
performed pursuant to the Emergency Management function as described in this
Exhibit C. The City shall not be responsible for overtime performed by Office of
Emergency Management staff who perform other RFA duties that normally would be
the RFA's obligation to provide. For example, and not by limitation, the City would
pay the overtime of an Office of Emergency Management staff person working in
the ECC during an emergency, but would not pay the overtime of an Office of
Emergency Management staff person performing shift or line work during the
emergency.
In the event an Office of Emergency Management staff person is
absent and another staff member is called in to perform his or her work, all
EXHIBIT C - OFFICE OF EMERGENCY MANAGEMENT
Page 3
overtime costs occasioned by the replacement staff person shall be at the sole cost
of the RFA. Any state or federal reimbursement for overtime or regular hours
attributable to Office of Emergency Management staff work that was the City's
responsibility shall be transferred back to the City.
1.4 Authority of City's Mayor. While the Fire Chief shall have the authority
to direct the work of the RFA employees, the City's Mayor shall be kept informed of
the work performed by the RFA employees on behalf of the City, and shall have
authority to set the desired outcomes of the Office of Emergency Management.
1.5 To Whom Services Provided. The City shall pay only for Emergency
Management Services provided to the City. The Office of Emergency Management
may provide Emergency Management services to other agencies by interlocal
agreement. In the event the RFA performs Emergency Management services for
another agency, the RFA shall, prior to entering into an agreement with such other
agency, provide notice to the City of the RFA's intent to provide services to the
other agency, provide the City with the details of the services to be provided, and
negotiate with the City the impacts, if any, that the service to the other agency
may have on the service level provided to the City. In the event that such services
result in an increased cost or decreased level of service to the City, such interlocal
agreement for services shall require specific prior written authorization from the
City. In the event that the RFA provides Emergency Management Services to
another agency without increasing the number of hours of work provided by the
Office of Emergency Management staff identified In Section 1.2 above, the amount
the City pays to the RFA for Emergency Management Services shall be reduced by
the value of the hours provided to the other agency.
1.6 Collection_ and Transmission of Fees and Charges. All money, fees,
and charges of any kind collected or charged by the Office of Emergency
Management or as a result of the provision of Emergency Management Services for
the City shall be the sole property of the City and payable to the City. The RFA
shall establish a standard procedure for the charging and collection of fees and
charges as directed by the City's Finance Department, and shall immediately
transmit all such money collected to the City.
1.7 Grant Funds. From time to time, the Emergency Management
Services Division will apply for grant funding. Any grant funding that may directly
affect the staffing levels of the Office of Emergency Management as set forth in
Section 1.2 shall be first approved by the City. In the event that grant funding is
obtained, such funding shalt not, without specific City approval, increase the cost to
the City of Emergency Management Services or in any manner bind the City to a
certain staffing level. Moreover, grant funding relating to the work performed by
the Office of Emergency Management for the City shall be used in accordance with
the Grant guidance to provide Emergency Management Services.
1.8 RFA to Provide Equipment to Perform Services. All office space,
supplies, and equipment will be provided by the RFA at 24523 -116th Ave S.E, Kent,
WA; provided, the City will provide information technology equipment, €nciuding
EXHIBIT C - OFFICE OF EMERGENCY MANAGEMENT
Page 4
computers, computer servers, and computer programming, as well as telephone
equipment and telephone services pursuant to the interlocal agreement. Further,
the City will provide the ECC its current location at 24523 -116th Ave S.E, Kent, WA,
1.9 Report Regarding Services Provided. The Division Chief /Emergency
Manager, or the most senior officer of the Office of Emergency Management, shall,
no less than quarterly, provide a written report to the CAO regarding the past,
present, and future functions of the Office of Emergency Management, and shall
provide the CAO with the quarterly reports required of the interlocal agreement.
1.10 Cost of Emergency Management Services. In accordance with the
Regional Fire Authority Plan, the City shall pay the RFA for Emergency Management
Services an amount equivalent to the funding approved by the City Council in the
adjusted budget which was approved by the City Council on June 8, 2010.
Beginning in 2011, the City shall pay the RFA $520,620.00 annually for the
Emergency Management services provided by the RFA; provided, that the amount
specified shall be adjusted beginning January 1, 2011, as provided in Section 1.11
of this Exhibit C, and provided further, that pay for overtime in accordance with
Section 1.3 of this Exhibit shall be paid in accordance with the payment section of
the interlocal agreement.
1.11 Cost Adjustments. On January 1 of each year, the cost of Emergency
Management Services as set forth in Section 1.10 shall be adjusted by the lesser of
either 100% of the Seattle /Tacoma /Bremerton CPI -W percentage increase for the
period of June to June, or the amount of pay increase pursuant to the Collective
Bargaining Agreement negotiated between the RFA and RFA firefighters.
1.12 Crisis Intervention Coordinator. The RFA shall employ a Crisis
Intervention Coordinator. The Crisis Intervention Coordinator shall serve equally
the RFA and the City. The RFA shall pay the salary and benefits of the Crisis
Intervention Coordinator and provide the Crisis Intervention Coordinator with a
vehicle which shall be utilized for the performance of his or her duties; provided,
the City shall pay $30,000.00 to the RFA and provide the Crisis Intervention
Coordinator with office space, a telephone, and a computer as consideration for
equally using the services of the Crisis Intervention Coordinator. The amount
specified in this Section 1.12 shall be in addition to the amount set forth In Section
1.10 of this Exhibit. The duties of the Crisis Intervention Coordinator shall be
consistent with a job description that shall be developed by the RFA and the City
jointly. The Crisis Intervention Coordinator shall remain an at -will employee of the
RFA at all times.
EXHIBIT C - OFFICE OF EMERGENCY MANAGEMENT
Page 5
EXHIBIT D
TO THE INTERLOCAL AGREEMENT
BETWEEN THE CITY OF KENT AND THE KENT FIRE DEPARTMENT REGIONAL
FIRE AUTHORITY FOR THE DIVISION OF SERVICES
FIRE INVESTIGATION SERVICES
1.1 Services Provided to City. The RFA shall provide the following Fire
Investigation Services to the City:
a. Investigate the cause and origin of fires, interview suspects and
witnesses, examine fire scenes, document findings and prepare
reports, collect and protect evidence, arrest and transport
suspects, cooperate with prosecutors, file cases in court, be
available for interviews and courtroom testimony, and other
associated duties.
b. Investigate all fires that are arson, suspicious, injurious, and
fires with a loss of $10,000 or more.
c. Coordinate arson investigation activities with the Kent Police
Department as necessary.
d. Identify juvenile fire setters and coordinate intervention and
counseling.
e. Staff the 24/7 Fire Investigation Unit by responding to all
working fires when requested.
f. Participate in the Alcohol Tobacco and Firearms (ATF) Puget
Sound Arson Explosives Taskforce by Memorandum of
Understanding.
g.
Participate in regional and state fire investigative organizations
and activities.
h. Perform all other tasks related to providing Fire Investigation
Services.
1.2 Commissioned Investiaators. Investigators who perform the fire
investigation services shall retain no less than a limited commission as a law
enforcement officer in the City as determined by the Police Chief.
EXHIBIT 0 — FIRE INVESTIGATION SERVICES
Page 1
1.3 Uniformed Police Officer When Arrest Made. Every effort shall be
made to have a uniformed commissioned police officer present when making an
arrest in the City.
1.4 Evidence Retention. All evidence gathered during the criminal
investigation of a fire or other event for which Fire Investigative Services are
provided shall be maintained by the evidence custodians of the City's Police
Department pursuant to the policies and procedures for the maintenance of
evidence set forth by the City's Police department.
1.5 Inform Police Chief. The Fire Investigation Services Division shall
make every attempt to keep the City's Police Chief or his or her designee informed
as to the status of all fires in the City that occur as a result of suspected or
confirmed criminal conduct by providing status reports of investigations as the
investigations evolve.
1.6 Fire Investigation Services Dedicated to City. Fire Investigation
Services staff will be directly supervised by the RFA's Fire Marshal /Fire Code Official
who also supervises the Fire Prevention Services Division. The RFA will staff three
(3) positions for the provision of City Fire Investigation Services, including:
a. A Captain (currently Eric Pedersen); and
b. Two (2) Firefighters (currently Fritz Winniger and Rusty Olsen).
It is recognized that the City is paying for Fire Investigation Services
at the above stated staffing levels and the RFA affirms that it will provide the level
of service identified in this Exhibit D. Further, these staff members are dedicated to
provide City Fire Investigation Services and the City shall not be charged for
services that normally would be the RFA's obligation to perform. In the event a
person occupying a position set forth above is on extended leave for any reason for
a period of thirty (30) days or more, the RFA shall, at no expense to the City, cover
the position with another employee familiar with and adequately trained to provide
Fire Investigation Services in order to ensure the City receives the staffing level
noted above unless the City agrees that such coverage is unnecessary.
1.7 RFA Staff Overtime Budget. Combined, the four (4) positions shall
work shifts in a manner that provides Fire Investigation Services to the City twenty-
four (24) hours a day, seven (7) days per week. Section 1.13 of the Fire
Prevention Services Exhibit B provides the agreed upon payment for any and all
overtime worked by the RFA while providing Emergency Management,
Investigation, and Fire Prevention Services for the City.
1.8 Wiley Regional Fire Authority (VRFA) Staff. The RFA also currently
uses a Fire Investigator employed by VRFA. The VRFA investigator works for the
RFA pursuant to an interlocal agreement between the RFA and VRFA, which was
established prior to the formation of the RFA and which expires on August 15,
2010. The purpose of having the VRFA investigator work as a member of the City's
Fire Investigation Services Division was to permit the staffing of a Fire Investigator
EXHIBIT D - FIRE INVESTIGATION SERVICES
Page 2
twenty -four (24) hours per day, seven (7) days per week. The RFA and the VRFA
will attempt to negotiate a new interlocal agreement that retains the VRFA
investigator beyond December 31, 2010, in such a manner as to maintain the level
of service to the City provided by the interiocal agreement and this Exhibit D
without additional cost to the City. Nothing in this Exhibit D shall bind the City to
any relationship with VRFA for the provision of the Fire Investigator, and nothing in
this Exhibit shall delegate authority to the RFA to bind the City to any relationship
with VRFA.
The Fire Investigation Services Division may provide Fire Investigation
Services to other agencies by interlocal agreement. In the event the RFA performs
Fire Investigation Services for another agency in the future, the RFA shall, prior to
entering an agreement with such other agency, provide notice to the City of the
RFA's intent to provide services to the other agency, provide the City with the
details of the services to be provided, and negotiate with the City the impacts, if
any, that the service to the other agency may have on the service level provided to
the City. In the event that such services result in an increased cost or decreased
level of service to the City, such interlocal agreement for services shall require
specific prior written authorization from the City. In the event that the RFA
provides Fire Investigation Services to another agency without increasing the
number of hours of work provided by the Fire Investigation Services Division staff
identified in Section 1.6, the amount the City pays to the RFA for Fire Investigation
Services shall be reduced by the value of the hours provided to the other agency.
1.9 Fire Marshal /Fire Code Official Reports to City's Police Chief. The City's
Fire Marshal /Fire Code Official shall provide official reports to the City's Police Chief
on request. While the Fire Chief shall have the authority to direct the work of the
RFA employees, the City's Police Chief shall be kept informed of the work performed
by the RFA employees on behalf of the City, shall have authority to set the desired
outcomes of the Fire Investigation staff, and may establish policies and procedures
for the conduct of the work of the Fire Investigations staff related to police
action /enforcement.
1.10 RFA to Provide Equipment to Perform Services. Office space shall be
provided by the City at 400 West Gowe Street, Suite #414, Kent, WA; provided
that the City may, with reasonable notice, move the office space in order to meet
the needs of the City. The RFA shall provide station /sleeping quarters to Fire
Investigators, as well as all office supplies, vehicles, and equipment not identified
as being provided by the City. The City will provide Information Technology
equipment, including computers, computer servers, and computer programming, as
well as telephone equipment and telephone services pursuant to the interlocal
agreement.
1.11 Fire Investigator Equipment Provided by City. The City, through its
Police Department, will provide a firearm with holster, ballistic vest, ammunition,
and related equipment to the City Fire Investigators, as well as police training
regarding the use of such equipment.
EXHIBIT D - FIRE INVESTIGATION SERVICES
Page 3
1,12 J eport Regarding Services Provided. The Fire Marshal /Fire Code
Official shall, no less than quarterly, provide a written report to the City's Mayor
and the Police Chief regarding the past, present, and future functions of the Fire
Investigation Services Division, and shall provide the Mayor with the quarterly
reports required of the Interlocal agreement.
1.13 Grant Funds. From time to time, the RFA may apply for grant funding.
Any grant funding that may directly affect the staffing levels of the Fire
Investigation Services Division shall first be approved by the City. In the event that
grant funding is obtained, such funding shall not, without specific City approval,
increase the cost to the City of Fire Investigation Services or in any manner bind
the City to a certain staffing level. Moreover, grant funding related to the work
performed by the Fire Investigation Services Division for the City shall be used in
accordance with the grant guidelines to provide Fire Investigation Services.
1.14 Collection and Transmission of Fees and Charges. All money, fees,
and charges of any kind collected or charged by the Fire Investigation Services
Division for services within the City or as a result of the provision of Fire
Investigation Services within the City shall be the sole property of the City and
payable to the City. The RFA shall establish a standard procedure for charging and
collecting fees and charges as directed by the City's Finance Department, and shall
immediately transmit all such money collected to the City.
1.15 Cost of Fire Investigation Services. Beginning July 1, 2010, and in
accordance with the Regional Fire Authority Plan, the City shall pay the RFA for Fire
Investigation Services an amount equivalent to the funding approved by the City
Council in the adjusted budget, which was approved by the City Council on June 8,
2010. Beginning on January 1, 2011, the City shall pay the RFA $384,704.00
annually for the Fire Investigation Services provided by the RFA; provided, that the
amount specified shall be adjusted beginning January 1, 2011, as provided in
Section 1.16 of this Exhibit D.
1.16 Cost Adjustments. On January 1 of each year, the cost of Fire
Investigation Services as set forth in Section 1.15 shall be adjusted by the lesser of
either 100% of the Seattle/Tacoma /Bremerton CPI -W percentage increase for the
period of June to June, or the amount of pay increase pursuant to the Collective
Bargaining Agreement negotiated between the RFA and RFA firefighters.
EXHIBIT D — FIRE INVESTIGATION SERVICES
Page 4
EXHIBIT E
TO THE INTERLOCAL AGREEMENT
BETWEEN THE CITY OF KENT AND THE KENT FIRE DEPARTMENT REGIONAL
FIRE AUTHORITY FOR THE DIVISION OF SERVICES
SHOWARE CENTER
1.1 Emergency Medical Presence. Unless otherwise provided in the
operational agreement between the City and the operator /manager ( "SMG ") of the
ShoWare Center, the RFA shall provide an emergency medical presence at the
ShoWare Center during all ShoWare events In which attendance at the event is
expected to be 750 or more attendees at any one time or over the course of one
(1) day of the event. For the purposes of thls Exhibit E, the term "emergency
medical presence" shall mean the attendance at a ShoWare event of at least two
(2) RFA employees who are of the rank of firefighter or higher.
1.2 Services to be Provided at no Charge for Certain Events. The RFA shall
provide a medical presence at all Thunderbirds hockey games, arena football
games, and lingerie football games, and shall not charge the City or SMG for the
emergency medical presence at these events.
1.3 RFA May Charge for Other Events. The RFA will charge SMG for the
emergency medical presence for any event not specified In Section 1.2 of this
Exhibit E. The actual costs of providing the emergency medical presence shall be
based on the Washington State Fire Chiefs Association current rate schedule.
1.4 RFA to Have Access to ShoWare Facilities. For the purpose of
providing an emergency medical presence at the ShoWare Center, the RFA shall
have access to a room in which to perform examinations of patients and provide
emergency medical services, and shall have access to telephones and a computer
for the purposes of communications and report writing.
EXHIBIT E - SHOWARE CENTER
Page 1
- -THIS PAGE INTENTIONALLY LEFT BLANK --
EXHIBIT F
TO THE INTERLOCAL AGREEMENT
BETWEEN THE CITY OF KENT AND THE KENT FIRE DEPARTMENT REGIONAL
FIRE AUTHORITY FOR THE DIVISION OF SERVICES
INFORMATION TECHNOLOGY TELEPHONE -
INFORMATION MANAGEMENT SERVICES
1.1 Purpose. This Exhibit F details the agreement between the City and
the RFA for the City's provision of Information Technology Services ( "IT Services ")
to the RFA by the City of Kent's Information Technology Department ( "IT "). This
Exhibit F describes the scope of work and responsibility for all parties as It relates to
the ownership, operation, maintenance, and repair of the data,
telecommunications, networking infrastructure, and associated systems and
applications installed for the operation of the RFA.
1.2 Maintenance of Supported Systems. IT has installed and will maintain
the telecommunications, cable plant, data network, computers, multi - function
devices, servers, applications, and associated servers specifically identified in Table
1, Supported Systems ("Supported Systems "), for the RFA pursuant to the terms of
this Exhibit F. IT will keep the supported systems operational on an "as -is" basis,
consistent with the operational level the City provided to the Supported Systems
and hardware as of June 30, 2010; provided, any upgrades to the City's system
that occur after June 30, 2010, which affect the operability of the supported
systems, will be kept operational at the upgraded level. Application support shall
be limited to the correction of problems that prevent proper operation of an
operating system or supported software or application that was owned by the City
and utilized by the Kent City l=ire Department on June 30, 2010. To this end, the
RFA accepts the operational level and capabilities of the City's Supported Systems
in an "as -is" condition as of June 30, 2010.
SUPPORTED SYSTEMS*
SYSTEM
).00ATIOR
Telecommunications
. Telephone Switchgear
Telephone Sets (IP) (Not to Include Installation)
Telephone Sets (Analog) ( Not Including installation)
Telephone Signal Server
Cross Connections to PSTN
Provisioned Data Circuits (ISDN)
Cell Phones
Pagers
ECC Message Center Rollover Switch
Cable Plant
Cat 5 /6e Network Cabling
EXHIBIT F - INFORMATION TECHNOLOGY, TELEPHONE, INFORMATION MGMT SERVICES
Page 1
SUPPORTED SYSTEMS*
SYSTEM
J..00ATIOP(
Data Network
Internet Connectivity
Data Firewall
.
Network Switch Equipment
Computers .
City Computers in RFA Offices and Spaces
Mobile Data Computers
Multi- Function Devices (MFDs)
Multi - Function Devices (MFDs) / Copiers
Servers
Email (Exchange)
Active Directory/Domain Controller
File Server
Outlook Web Access
Blackberry/SmartPhone
Microsoft Exchange Hosted SPAM Filter .
Applications & Associated Servers that are Current Standard & Maintained as of June
30, 2010 .
RescueNet FIreRMS /MyFlreRules (SQL Database Support Only)
SMS Feed for FireRMS
Oracle Imaging /Scanning
Permitting (Kiva)
WebQA - Resident Request Tracking
ArcGIS
Tiburon - Police RMS
CAD GUI Mobile
SharePoint (CitySpace/TeamSpace)
Code Red - Emergency Notification
Crystal Enterprise Reporting
StagelT
Dynamics GP (SQL Database Support Only)
Netmotion
CAD Mobile GUI
Internet Explorer
• Microsoft Office
Workstation Operating System
Adobe Acrobat Pro Software
Microsoft Visio
Microsoft Project
able 1. Supported Systems
1.3 Cost of Maintenance of Supported Systems. Addendum A to this
Exhibit F represents a baseline estimate of the costs associated with the
maintenance of the Supported Systems described in Table 1 and set forth in Section
1.2 of this Exhibit. IT staff time for Supported Systems is built into and
represented in the baseline estimate set forth in Addendum A to this Exhibit F.
There are additional City staff costs that will be chargeable to the RFA
for the Additional Services set forth In Section 1.4 of this Exhibit. The fee schedule
for staff hours is set forth in Section 1.5 of this Exhibit. In addition, certain costs,
referred to as Pass - Through Costs, are not included in Addendum A, and shall be
assessed to the RFA as an additional charge. Those Pass- Through Costs are set
forth in Section 1.6 of this Exhibit.
EXHIBIT F - INFORMATION TECHNOLOGY, TELEPHONE, INFORMATION MGMT SERVICES
Page 2
1.4 Additional Services Provided. Additional Services are not considered
Supported Systems, are not captured in the cost estimate of Addendum A, and
therefore, are subject to staff hourly charges. The Additional Services are as
follows:
a. Telephone. 'Computer, a d Other IT Equipment Set '
Move /Add /Change. The RFA shall pay a separate charge for any move /add /change
("MAC ") of any telephone set, computer, or other IT equipment, which will include
the cost of any City staff time and any materials required to execute the MAC,
including but not limited to any cables, computers, telephone sets, and equipment;
provided, the RFA will be entitled to six (6) hours of IT service per month at no
additional charge, and such service shall be considered part of the maintenance of
supported systems. All staff time and materials will be invoiced to the RFA at the
City's cost on a monthly basis.
b. Support of Non -City Devices. Non -City devices are those
devices that are not integrated into the City's IT systems and are either purchased
privately by an RFA employee for business use or were purchased by the RFA in a
process that does not ensure integration with the City's IT services and systems.
With non -City devices, IT will make its best efforts to do the following at an
additional cost to the RFA:
1. IT will provide its best efforts to establish and maintain
data network or telecommunications connectivity and support. IT may, at its sole
option, provide additional services beyond data network or telecommunications
connectivity depending upon knowledge of the device or system and availability of
staff, and at an additional cost to the RFA.
2. In the event of a device problem or failure, IT will provide
its best efforts to replace the unit with a spare unit provided by the RFA, if
available, and establish and maintain data network or telecommunications
connectivity and support.
c. Multimedia Servi es. Multimedia services are not considered
supported systems, shall be performed only on a project -by- project basis, and will
be subject to hourly staff rates. The Multimedia Division will develop and provide
estimated costs for any projects requested by the RFA..
d. Unique Support Service Requests. The nature of the business
activity within the offices and spaces occupied and managed by the RFA may
require installation of unique or larger than normal scale equipment sets or
configurations in order to support unique business needs. Some service requests
may incur charges beyond the scope of covered services in the interlocal agreement
between the RFA and the City, which may be provided by IT at an additional cost to
the RFA. Without limitation, examples of these services are:
EXHIBIT F - INFORMATION TECHNOLOGY, TELEPHONE, INFORMATION MGMT SERVICES
Page 3
1. Cable plant additions requiring installation and routing of
Cat 5/6e or fiber optic cable.
2. Provision of network ports that would require the
purchase of additional network switchgear or other
support hardware.
3. Expansion of services that would require the :purchase of
additional hardware. .
4. Addition or expansion of networked data services,
software, and applications.
In these situations, the costs, vendors, and other circumstances
surrounding the service request must be mutually agreed to by the City and the
RFA in writing prior to proceeding. It is recommended that the RFA.. request a
planning meeting with IT at least three (3) weeks prior to such an event in order to
completely plan and provide a scope of work and timeline for completion.
1.5 Additional Service Staff Costs. The Additional Services set forth in
Section 1.4 are not considered Supported Systems under Table 1, are not set forth
in Addendum A, and therefore, will result in additional staff charges to the RFA.
Staff time for additional services shall be charged at the following rates:
Technical Services Division: $65 /hour
Systems Division Services: $93 /hour
Multimedia Graphics Services: $45 /hour
Multimedia Video Services: $65 /hour
PW GIS Division Services: $80 /hour
The above rates shall be adjusted on January 1 of each year by the lesser of
100% of the Seattle/Tacoma /Bremerton CPI -W for the period of June to June, or
the amount of pay increased pursuant to the City's annual budgetary process.
1.6 Pass - Through Costs. The following costs and charges are not reflected
in Addendum A and will be passed - through to the RFA on a monthly basis.
a. Telephone Charges. The following telephone charges will be
billed to the RFA:
1. Long Distance and Special Services and Charges. Long
distance charges and special charges of the RFA, such as
but not limited to calls to "information," and telephone -
based alarm systems, using the City's telephone system
will be charged at the rate charged to the City.
2. Cellular Phone Charges. All cellular service charges
attributable to RFA employees, including but not limited
EXHIBIT F - INFORMATION TECHNOLOGY, TELEPHONE, INFORMATION MGMT SERVICES
Page 4
to monthly services charges, call charges, texting
charges, application charges, and telephone hardware
charges will be billed to the RFA at the rate charged to
the City. •
3. Pacer Services. All pager service charges attributable to
RFA employees, including but not limited to monthly
services charges and pager hardware charges will be
billed to the RFA at the rate charged to the City.
b. Multifunction Device /Copier Fees. The monthly lease rate and
fees of the multifunction devices /copiers used by the RFA are reflected in
Addendum A. However, the per page charge for services related to, but not limited
to, copies, printed or scanned documents, and facsimiles, is not included in
Addendum A, and shall be charged to the RFA at the rate charged to the City on a
monthly basis.
c. Consultant and Contractor Costs. From time to time, IT utilizes
contractors and consultants to perform various IT- related services. In the event
that such services are needed to perform services related to the IT work performed
for the RFA, IT staff will first meet with RFA staff to establish a cost estimate and
scope of work. In the event the RFA agrees with the cost estimate and scope of
work, the RFA shall be responsible for all costs of the consultant that are
attributable to the scope of work agreed upon.
e. Equipment and Material Costs. From time to time, the RFA will
be required to replace failing technology equipment, or will purchase additional
technology equipment. In the event that new equipment is needed or desired, IT
staff will first meet with RFA staff to establish a cost estimate of the new
equipment. In the event the RFA agrees with the cost estimate, the RFA shall be
responsible for all costs of the new equipment. If the RFA chooses to purchase new
equipment not supported by IT, the RFA is responsible for all costs of the new
equipment and its maintenance through a party other than IT.
1.7 Costs for Kiva Permitting System and Tiburon System. It is
understood that the Kiva Permitting System and the Tiburon System are systems
that exclusively support City functions. Therefore, the costs of maintaining and
operating such systems shall be costs of the City.
1.8 )_ quipment Ownership — Non - Transfer — New Equipment - Exceptions.
The City shall retain and maintain sole ownership and title to all equipment related
to IT Services owned by the City prior to July 1, 2010, including but not limited to
personal computers, monitors, keyboards, mice and accessories attached to
personal computers, mobile data computers, laptop computers, docking stations
and keyboards, mice and accessories attached to and to accommodate laptop
computers, printers, multi - function devices (copier /printer /scanner /fax machine),
telephone switching equipment, telephone sets, cell phones, pagers, network
switching and routing equipment, uninterruptible power supply units connected to
EXHIBIT F - INFORMATION TECHNOLOGY, TELEPHONE, INFORMATION MGMT SERVICES
Page 5
or supporting City owned equipment, cables, cords, racks and anciilary equipment
operated and maintained by IT, servers, disk arrays, rack equipment and seismic
protection equipment, software licenses for operating systems, applications, and
databases. This Exhibit F shalt in no way be interpreted to confer ownership or title
to the aforementioned equipment to the RFA at any time prior to or following July
1, 2010.
In the event the RFA needs to replace existing equipment, or desires
to expand or upgrade its equipment, such replacement and expansion shall be at
the sole cost of the RFA, and any new equipment purchased pursuant to such
replacement or expansion shall be owned by the RFA; provided, that any equipment
that is purchased by the RFA and integrated into the City -owned equipment in such
a manner that future separation from City equipment will result in a cost to the
City, the City shall become the owner of the equipment purchased by the RFA at no
cost to the City or, in the alternative, the RFA shall reimburse the City.for any costs
of separation.
Notwithstanding other representations made in this section, the
following equipment shall remain the property of the RFA, and shall not be
considered property of the City:
equipment Description
Name Serial Number
RescueNet Fire RMS Database Server FDDBP01 USE828NAZP
Citrix Terminal Server SNPROCTX0P05 USE532C057
Citrix Terminal Server SNPROCTX0P06 USE532C056
SMS Server (production) FDAPPO1 2UB439002S
SMS Server (test) FDAPD01 UB4390054
Scanner in Fire Admin. DR -3080C CC307331
Scanner in Fire Prevention DR- 3080CII DF323303
Scanner in FS #73 DR- 3080CII DF312203
Blackberry Server TBD TBD
WebEOC Server WebEOC EOCWBP01
1.9 Backuos and Data Recovery. IT is responsible for data backup and
recovery services. Except as provided In subsections (a) and (b) below, data
backups are performed every twenty -four (24) hours, Monday through Friday, and
server operating system and operating data files are backed up once per month.
a. The following servers and data sets will be backed up:
1. Server operating systems and operating system files
(monthly);
2. User Directories and Profiles;
3. Public (departmental /workgroup) directories, on file
servers or attached storage; and
4. Email (email is backed up for purposes of system data
recovery, and not for archiving purposes.). Recovery of
specific emaiis from any given date may not be possible.
EXHIBIT F - INFORMATION TECHNOLOGY, TELEPHONE, INFORMATION MGMT SERVICES
Page 6
b. The following systems and data sets will not be backed up.
1. Data stored on individual PC hard drives; and
"2. Any other systems not specifically named in the
paragraph above.
In the event that data recovery .is necessary, the data recovery point
will be the time of the last backup. In many cases, this will be twenty -four (24)
hours or less. It is anticipated that the time it takes to recover data will generally
be three (3) business days or less.
RFA staff are to coordinate and work with IT staff on required backup
and maintenance plans for any databases used in association with the applications
identified in the Supported Systems set forth in Table 1.
It is agreed that the backup system .shall not be relied upon by the
RFA as a data archiving system. The RFA understands that data not properly
archived may be lost and not recovered by use of the backup system. The RFA will
use its best efforts to procure, install, and maintain a data archiving system that
complies with Washington regulations regarding the archiving of public records.
The recovery of data for any purposes other than to recover from a system failure
shall be at the sole cost of the RFA.
1.10 problem Reporting, Prioritization, and Response. RFA users needing IT
service assistance should call ext 4266 to log the problem into the City's trouble
ticket system. Once logged, the problem will be assigned a trouble ticket number
and will be dispatched to an IT engineer for resolution. The IT engineer is
responsible for contacting the user(s) and to establish a time that they will respond
and begin work to resolve the issue.
a. The table below lists the standard criteria and guidelines for
response and resolution for reported problems. There may arise in the course of
events that two (2) or more high or urgent priority calls are actively in the IT's
queue, and the ability to respond according to the criteria and guidelines below may
be impaired. An occurrence of this nature is contemplated to be rare. In the event
that multiple issues are logged and are considered urgent or high priority,
consideration will be given to responding first to issues that directly affect: 1)
public safety, 2) life, 3) property, 4) business operations.
b. For the purposes of Table 3 below, the terms that follow shall
have the following definitions:
1. Response Time: The time elapsed from the time a
problem is reported to the time that a service engineer
contacts the customer to arrange for service.
2. Turnaround Time: The time elapsed from the time a
problem is reported to the time that a final resolution to
EXHIBIT F - INFORMATION TECHNOLOGY, TELEPHONE, INFORMATION MGMT SERVICES
Page 7
the problem has been made, and the issue /problem has
been closed. The turnaround times are guidelines and
are not guaranteed. Turnaround times for Service
Requests are as mutually agreed upon at the time the
request is entered, and may be amended by the City as
necessary.
3. Alert: In cases of an urgent- problem, or in cases of
unusual or extreme failures, an alert indicates that upper
IT Management has been notified of the problem, and are
also directly involved in the resolution process.
4. Service Request: Service requests are activities that are
not problems or break /fix incidents. Examples of Service
Requests are:
• System moves;
• Telecom moves, adds or changes (MACs);
• Telecom system programming - voicemail,
forwarding, call hunt, etc.;
• New user account setup;
• Software installation /training;
• Database management or repairs beyond normal
maintenance;
• Data extraction /export, or translation;
• Custom report development and preparation; and
• Application development /enhancement or
modifications.
c. The RFA shall enter service requests as soon as the need is
known, In order to allow as much lead time as possible for IT to plan and arrange
the appropriate resources to accommodate the request. Requests received less
than two (2) business days before their needed completion may not be completed
in time.
Priority
Criteria
Dispatch
Action
Response
Time
Turnaround
Time
1 - Urgent
Entire Site or Sites affected
- unable to work - network'
telecom., application or
server problem
Immediate
and
Dispatch
Immediate
ASAP
2 - High
User or Users completely
unable to perform job
function due to problem
Immediate
Dispatch
30 Minutes
1 Business Day
3 - Medium
User or Users able to
perform Job function on
another machine or limited
ability on affected
machine(s)
Dispatch
Queue
3 Hours
3 Business Days
EXHIBIT F - INFORMATION TECHNOLOGY, TELEPHONE, INFORMATION MGMT SERVICES
Page 8
Priority
Criteria
Dispatch
Action
Response
Time
Turnaround
Time
4 - Low
Inconvenience to user or
users. Ability to perform
Job function not affected.
Dispatch
Queue
8 Hours
•
1 Week
5 - Service
Request
Not Break/Fix related -
moves adds changes etc
Dispatch
Queue
8 Hours
As arranged
Table 3. Problem Prioritization and Response Times
1.11 Operations Hours. IT Service Desk Hours are 8 a.m. - 5 p.m., Monday
through Friday. On -call emergency service is available for Priority 1 (urgent)
service events. In these situations, the RFA shall contact IT's after hours service
number (253- 856 -4616) to reach the on -call service engineer. After hours calls
received that are not Priority 1 will be responded to on the next business day.
1.12 Service Availability Standards. The service availability standards set
forth in Table 4 apply to services provided by and maintained by IT. They
represent a target availability of the noted services. These standards are exclusive
of planned or scheduled outages for maintenance or upgrade.
Table 4. Service Availability Standards
1.13 Routine Scheduled Maintenance. The Table 5 below defines the
scheduled maintenance windows for services, servers, and devices. Unless
otherwise noted, all maintenance occurs on the first Saturday of each calendar
month. In cases of some Saturdays that fall on or close to holidays, this schedule
may be altered. Upon request, this schedule may be changed to accommodate
other special requirements of the RFA; provided that the RFA shall cover all costs of
such schedule change.
Other minor "windows" may be added, or these published windows
may be modified upon discussion and mutual consent of both parties. These
adjustments to the schedule may be for convenience or necessity, but in no case
will occur without mutual agreement by both parties.
Service or Device
Service or System
Availability Standard
✓
Telephone System - Voice Calls, Fax Calls - In/Outbound
99.999% ( "5 Nines")
✓
Voicemall
99.99%
✓
Internet Connectivity
99.99%
✓
Email Server Availability
99.99%
✓
Internet Email Transmitted /Received
99.99%
✓
File Server Availability
99.99%
✓
RFA Facilities Local Area Network Availability
99.99%
✓
Wide Area Fiber Optic Unks - City Hall to RFA Sites
99.999%
✓
Wireless Network Access Points
99.0%
Table 4. Service Availability Standards
1.13 Routine Scheduled Maintenance. The Table 5 below defines the
scheduled maintenance windows for services, servers, and devices. Unless
otherwise noted, all maintenance occurs on the first Saturday of each calendar
month. In cases of some Saturdays that fall on or close to holidays, this schedule
may be altered. Upon request, this schedule may be changed to accommodate
other special requirements of the RFA; provided that the RFA shall cover all costs of
such schedule change.
Other minor "windows" may be added, or these published windows
may be modified upon discussion and mutual consent of both parties. These
adjustments to the schedule may be for convenience or necessity, but in no case
will occur without mutual agreement by both parties.
Service or Device
Maintenance Window
Core Network Services
0800
- 1000
Telecommunications
0700
-01100
Servers
Email and File Server
0900
- 1200
EXHIBIT F - INFORMATION TECHNOLOGY, TELEPHONE, INFORMATION MGMT SERVICES
Page 9
Service or Device
Maintenance Window
Domain Controller and Network Services
(Active Directory) Server
0900 - 1200
PC Workstations
As Needed
Other Devices
As negotiated
Table S. Scheduled Maintenance Windows
1.14 }Network. Email. Internet. and Social Media Policy. As a condition of
the City providing IT Services to the RFA as set forth in this Exhibit F, the RFA shall,
no later than September 1, 2010, establish Network, Email, Internet, and Social
Media Policies consistent with City policies. The RFA shall also establish a policy
relating to the use of the City's IT equipment, including computers, cell phones, and
pagers, for RFA purposes no later than the September 1, 2010, deadline. IT shall
have the authority to require prior approval of any policies established pursuant to
this section, or to require amendment of any adopted policy if the policy places a
burden on the City's operation of its Supported Systems.
1.15 Payment and Reconciliation. In consideration of the services set forth
in this Exhibit, the RFA will pay the City in accordance with the payment terms of
the interlocal agreement, as amended by this Exhibit.
a. Payment. The City will invoice the RFA for IT Services on a
monthly basis. That invoice will include the following:
1. 1/12 of the cost of maintenance of Supported Systems as
set forth in Addendum A;
2. Additional Service staff costs attributable to Additional
Services performed during the preceding month and
reconciled on the current month's invoice; and
3. Any Pass - Through Costs attributable to the preceding
month and reconciled on the current month's invoice.
b. Reconciliation. At the conclusion of each calendar year,
representatives of the City and the RFA will meet to reconcile the costs estimated
by the parties to provide IT Services to the RFA with the actual costs incurred by
the City in providing those services. This reconciliation meeting shall occur no later
than January 31St of the following year.
1. Upon completing that reconciliation, the following will
occur:
(i) If the actual costs to provide IT Services to the RFA
were less than what was anticipated, the RFA will
receive a credit equal to that difference, which will
be used to offset the next month's bill (and any
immediately succeeding bills, if necessary) for any
renewal or extension to the term provided for by
this Exhibit.
EXHIBIT F — INFORMATION TECHNOLOGY, TELEPHONE, INFORMATION MGMT SERVICES
Page 10
(ii) If the actual costs to provide IT Services to the RFA
were more than what was anticipated, billed, and
paid by the RFA, the RFA will receive a debit, which
will be added to the next month's bill for any
renewal or extension to the term provided for by
this Exhibit.
2. This annual reconciliation will ensure that:
(i) The City is paid based on the actual costs incurred
to support and maintain systems Identified above;
and
(ii) The RFA does not pay the City for more than the
actual costs incurred to support and perform the
services identified under this Agreement.
3. Annual adjustments will be made to Addendum A after
the annual reconciliation meeting and during the month of
February to reflect the anticipated costs for providing
services during the next renewal term of this Exhibit F as
provided for in Section 1.16 below, based upon the actual
costs incurred in providing those services during the
preceding calendar year. In accordance with the terms of
the interlocai agreement, annual adjustments are subject
to Administrative Committee approval before becoming
effective. During this annual update of Addendum A, any
changes to the scope of services, supported
infrastructure, and applications are to be reviewed and
agreed upon by both parties, and approved by the
Administrative Committee.
1,16 Term. The initial term of the services provided pursuant to this Exhibit
F will be for the period of July 1, 2010, through December 31, 2011. If IT Services
are to be extended to the RFA beyond December 31, 2011, the parties will
negotiate that term extension and the costs of those IT Services to be provided no
later than October 1, 2011, and those negotiations may result in an amendment to
this Exhibit F. The term of the services provided under the interlocai agreement
and this Exhibit shall align with the City's calendar year budget.
1.17 Amendments to Exhibit F. As provided for in the lnterlocal agreement,
this Exhibit F may be amended at anytime by written authorization of the
Administrative Committee.
EXHIBIT F - INFORMATION TECHNOLOGY, TELEPHONE, INFORMATION MGMT SERVICES
Page 11
- -THIS PAGE INTENTIONALLY LEFT BLANK --
Addendum A to Exhibit F:
information Technology Estimate of Service Costs for the RFA:
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Systems
Summary
1
RescueNet F'ireRMS
License to be transferred to the RFA.
$24,320.77
2
Orade Imaging/Scanning
RFA will continue to use the Orade imaging / Scanning system.
$22,609.57
3
WebQA - Resident Request
RFA will continue to use the Resident Request Tracking system.
$7,249.26
4
ArcGIS Desktop/Extensions 1
The
RFA 2 ArcGIS extensions purchased by Fire will be transferred to the
$8,192.65
5
Collaboration - SharePoint
RFA will continue to use the CitySpace and TeamSpace solutions.
$14,254.92
6
Crystal Enterprise Reporting
RFA will continue to use the Crystal Enterprise Server.
52,979.17
7
GP Dynamics
RFA implementing for Financials /PY /AP
$12,044.50
8
StagelT
RFA will continue to use the StagelT software.
_
$0.00
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yi >70 3; 5 pF
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Sub —Total to Kent Fire RFA:
5151,546.79
Sub -Total Charged Back to City of Kent
'tY` r?L•ii 'j i i'i'4. 9',8 95
Technical Services Summary
1
Staffing Support
$167,363.18
2
Infrastructure
$68,949.44
3
Desktop
523,854.50
4
HW - Lifecyde & Maintenance
$24,724.00
5
SW - Lifecycle
$34,297.10
Totals:
$470,735.01
ADDENDUM A TO EXHIBIT F
INFORMATION TECHNOLOGY, TELEPHONE, INFORMATION MGMT SERVICES
Page 1
G15 costs to Fire is a baseline cost to keep systems operational as -is and answer support calls. For any work beyond the baseline, RFA
1- would be charged an hourly rate of $93 for a Systems Analyst time and /or $80 for a Public Works staff. Currently Fire has averaged around
183 hours of work per year with the Public Works GIS staff.
2 - Systems and applications provided by the City of Kent in support of services contracted with Kent Fire RFA. Costs will be billed to Kent Fire
RFA and charged.back to the City of Kent as operational costs.
ADDENDUM A TO EXHIBIT F
INFORMATION TECHNOLOGY, TELEPHONE, INFORMATION MGMT SERVICES
Page 2
EXHIBIT G
TO THE INTERLOCAL AGREEMENT
BETWEEN THE CITY OF KENT. AND THE KENT FIRE DEPARTMENT REGIONAL
FIRE AUTHORITY FOR THE DIVISION OF SERVICES
FACILITIES MAINTENANCE SERVICES
1.1 Locations For Which Services to be Provided. The City shall provide
Facilities Maintenance Services consistent with the scope of services set forth in this
Exhibit G to the RFA at the following locations:
• Station 71, located at 504 Crow Street, Kent, WA 98032;
• Station 72, located at 140"' Ave. SE, Kent, WA 98042;
• Station 73, located at 26512 Military Road S., Kent, WA 98032;
• Station 74, located at 24611 116th Ave SE, Kent, WA 98030;
• Emergency Management Modular Buildings, located at 24523 116th Ave
SE, Kent, WA 98030;
• Police /Fire Training Facility, located at 24523 116th Ave SE, Kent, WA
98030;
• Station 75, located at 15635 SE 272 "d Street, Kent, WA 98042;
• Metal Building located at Station 75, 15635 SE 272nd Street, Kent, WA
98042;
• Station 76, located at 20676 72nd Ave. S., Kent, WA 98032;
• Vehicle Maintenance Facility located at 20678 72nd Ave. S., Kent, WA
98032;
• Station 77, located at 20717 132 Ave. SE, Kent, WA 98042; and
• Station 78, located at 17820 SE 256 Street, Covington, WA 98042.
1.2 Scope of Services. The Facilities Maintenance Services provided
pursuant to this Exhibit G shall include the following:
• Change light bulbs and replace ballasts interior and exterior;
• Set clocks;
• Install keyboard trays, monitor arms, install /uninstall /repair furniture and
cabinets;
• Troubleshoot and repair appliances;
• Localized plumbing repairs or fixture replacement, e.g., toilets, hot water
tanks, faucets, etc,;
• Replace ceiling tiles /repair ceiling grid;
• Electrical repairs /fixture replacements, add new circuits;
• Building envelope repairs, e.g., windows, siding, doors, minor roof
repairs, etc.;
• Bay door repairs;
• Drywall repair /replacement;
EXHIBIT G - FACILITIES MAINTENANCE SERVICES
Page 1
• Interior and exterior painting;
• Hanging of art work /coat hooks /white boards /bulletin boards;
• Vehicle exhaust extraction system repairs;
• Air compressor repairs;
• HVAC system preventative maintenance,e.g., change filters, repair
motors, pumps, and compressors;
• Respond to employee comfort issues;
• Care for direct digital HVAC controls;
• Fire alarm system repairs, certifying, and monitoring;
• Building fire suppression systems, repair;
• Fire extinguisher repairs, testing, and replacements;
• Building- related back flow preventing devices, repair, certification;
• Monitor and repair underground fuel tanks to the extent that monitoring
and repair does not exceed $1,000;
• Monitor and repair of fuel dispensing systems to the extent that
monitoring and repair does not exceed $1,000;
• Building lock repair or replacement including keying /resetting
combinations;
• Carpet repairs not including cleaning; and
• Parking lot cleaning and restriping etc.
1.3 Limitation on Scope of Services. In the event that an item that comes
within the scope of services described in Section 1.2 requires replacement, in whole
or in part, or the replacement of any component of a system or item covered under
the scope of services, such replacement shall be covered to the extent that such
replacement does not exceed $1,000.
1.4 Capital Improvements Excluded. Capital improvements to any of the
properties listed in Section 1.1 shall be excluded from the scope of services set
forth in Section 1.2. Capital improvements shall be considered, but not limited to,
the construction of walls or new doorways, roof replacement, electrical and
plumbing systems replacement, replacement of bay doors, window replacements,
flooring replacement, etc. The RFA will be responsible for all capital improvements;
provided, the RFA may utilize City staff for capital improvements by separate
agreement with the City.
1.5 exterior Maintenance Excluded. Services relating to the maintenance
of any landscaping, lawns, irrigation systems, sidewalks, driveways, fencing,
exterior plumbing, or exterior lighting that is not attached to the main building of
the property described in Section 1.1 shall be beyond the scope of services set forth
in Section 1.2.
1.6 ) anitorial 'Services Excluded - Exception. Janitorial services are
beyond the scope of services set forth in Section 1.2; provided, janitorial services
EXHIBIT G - FACILITIES MAINTENANCE SERVICES
Page 2
EXHIBIT H
TO THE INTERLOCAL AGREEMENT
BETWEEN THE CITY OF KENT AND THE KENT FIRE DEPARTMENT REGIONAL
FIRE AUTHORITY FOR THE DIVISION OF SERVICES
MEDICAL BENEFITS - WELLNESS - EMPLOYEE
ASSISTANCE PROGRAM SERVICES
1.1 Purpose. This Exhibit H details the agreement between the City and
the RFA for the City's provision of self - Ensured health and wellness services to RFA
employees under the interlocal agreement.
1.2 Fiduciary Authority. The City shall have final and fiduciary authority to
modify benefit and eligibility provisions, set rates (in accordance with State
requirements), negotiate and contract with third -party vendors to administer the
programs, and to construe and interpret the terms of the health and wellness plans
subject to the interlocal agreement. No Health Maintenance Organization ( "HMO ")
will be offered as part of this agreement to the RFA.
1.3 Effective Provision. The health care benefits provided under the
interlocal agreement and this Exhibit H shall be effective as of July 1, 2010, and
shall continue until terminated in accordance with Section 1.13 of this Exhibit.
1.4 Eligibility. All benefited employees of the City and the RFA who work a
minimum of twenty -one (21) hours per week are eligible for health care benefits
pursuant to the contract requirements of the City's third -party administrators. The
benefited employee may also enroll the legal spouse, including state - registered
domestic partner, and eligible dependent children. LEOFF 1 retirees and their
eligible dependents are also eligible for coverage under this program.
1.5 Actuarial Report. Annually, a certified healthcare actuary will provide
budget projections and plan specific rates for the City's medical /Rx, dental, and
vision plans within the Health & Wellness Fund. These rates are calculated using
standard actuarial methods and take into account plan reserves, anticipated claims,
administration costs, stop Toss premium costs, professional fees, and other plan
expenses. The actuary will also calculate reserve requirements including Incurred
but Not Reported ( "IBNR ") claim liability.
1.6 Reserves. The City will hold the reserves and IBNR liability as an asset
of the City. Reserves In excess of two (2) times the calculated IBNR claim liability
will be Used at the City's discretion and control and may be used to help moderate
future rate adjustments.
EXHIBIT H — MEDICAL BENEFITS, WELLNESS, EMPLOYEE ASSISTANCE PROGRAM SERVICES
Page 1
13 Additional Funding. If at any time during the plan year assets fall
below the level necessary to fund the IBNR claim reserve, as calculated in the
annual actuarial report, the City and the RFA shall be responsible for depositing
additional funding into the Health & Wellness fund. Any determined increase shall
be assessed immediately to each participating agency according to its proportionate
share of the prior three (3) months of premium costs.
1.8 Financial Statements. The City shall ensure that accurate and
complete financial statements for the self - insured plan are prepared and
maintained. The City shall continue to maintain a written accounting for all monies
received, payments made, and liabilities incurred for the self- insured plan.
Quarterly Health & Wellness reports will be provided to the RFA and annual reports
will be provided to the State Risk Management Office. Both parties understand and
acknowledge that expenses attributable to the Health & Wellness Fund include, at a
minimum, the following: fees charged by third- parties to administer benefits of the
program; premiums charged for stop -loss reinsurance; fees for actuarial, audit,
broker /consultant and other professional services; costs associated with approved
wellness programs; and salaries and benefits for City employees who are involved
in the administration of the program.
1.9 Health Care Board. A health care board will serve as the oversight
committee for the health and wellness program. The health care board, comprised
of the City Employee Services Director, the City Finance Director, RFA Chief, with
staff support of the City's Benefits Manager, is authorized to take any action it
deems reasonable and necessary to operate and administer the self- insured
program. The health care board may adopt rules and procedures as it deems
appropriate to ensure the orderly, reasonable, and efficient operation of the self -
insured program.
1.10 Review Committee. The City's Employee Services Director, Benefits
Manager, and the RFA's Human Resources Manager will comprise the review
committee for appeals by subscribers for a denied medical, dental, or vision claim.
Each member of the review committee shall have one (1) vote. The committee will
review medical, dental, or vision claims of subscribers that have exhausted their
administrative appeal process with their provider(s). Appeals must be submitted in
writing and must include the appeals determination by the medical, dental, or
vision provider. Appeals must be received within ninety (90) days from date of
final denial by the provider.
1.11 Health Care Committee. The RFA will have a member assigned to the
City's Health Care Committee. The purpose of the Committee will be to review
health plan related information and to offer feedback and recommendations on
behalf of its members. Any benefit changes will be reviewed during these meetings
prior to implementation.
1.12 Third -Party Administrator Requirements. The City and the RFA will
abide by the contract requirements of the third -party administrators including, but
not limited to, member enrollment, eligibility, and claims submission.
EXHIBIT H - MEDICAL BENEFITS, WELLNESS, EMPLOYEE ASSISTANCE PROGRAM SERVICES
Page 2
EXHIBIT I
TO THE INTERLOCAL AGREEMENT
BETWEEN THE CITY OF KENT AND THE KENT FIRE DEPARTMENT REGIONAL
FIRE AUTHORITY FOR THE DIVISION OF SERVICES
ACCESS TO COMMUTE TRIP REDUCTION PROGRAM
1.1 Purpose. The City participates in a Commute Trip Reduction Program
(CTR) to encourage a reduction in the number of automobile trips by its employees
going to and from work. Pursuant to that program, the City has issued to
participating employees a "One Regional Card for All" card (ORCA card) for use in
paying for mass transit in the Puget Sound region. These cards cover the period of
July 1, 2010, to June 30, 2011. The RFA wishes to provide its employees with
access to a CTR program, as well as ORCA cards, but cannot do so until July 1,
2011. This Exhibit I details the agreement between the City and the RFA for the
provision of access to the City's CTR program for the period of July 1, 2010, to June
30, 2011,
1.2 Effective Period. The CTR program shall be available to RFA employees
from July 1, 2010, to June 30, 2011.
1.3 Eligibility. The CTR program shall be available to all eligible RFA
employees pursuant to the contract requirements of the METRO /King County
agreement.
1.4 Third -Party Administrator /Contract Requirements. Access to and
eligibility for the CTR program shall be in accordance with and comply with the
terms of the Agreement for Purchase of ORCA Business cards and ORCA Passport
Products entered between the City and King County Metro Transit.
1.5 Payment of Costs. The RFA agrees to reimburse the City the amount
of $108.00 for every RFA employee who participates in the CTR program; provided,
that the $108.00 amount may be prorated for any months of the Effective Period
that may have expired prior to the employee beginning his or her participation.
The RFA shall pay the costs within thirty (30) days of the date that the RFA
employee enrolls In the program.
1.6 Enrollment and Termination of Members. The City and the RFA will
work together to set up a process to enroll new members and to terminate
members who are no longer eligible.
EXHIBIT I - ACCESS TO COMMUTE TRIP REDUCTION PROGRAM
Page 1
are within the scope of services of this Exhibit G, and therefore will be provided by
the City at the following three locations only:
• Station 74, located at 24611 116th Ave SE, Kent, WA 98030;
• Emergency Management Modular Buildings, located at 24523 116th Ave
SE, Kent, WA 98030; and
o Police /Fire Training Facility, located at 24523 116th Ave SE, Kent, WA
98030.
1.7 Maintenance Reauests to be Submitted Electronically. All maintenance
requests shall be submitted by the RFA using the City's electronic maintenance
system, to which the City will grant the RFA access. The RFA's requests, however,
will be placed In queue, and prioritized and processed just like any other request.
The RFA will be entitled to no response preference to its requests. Facilities will
give special consideration to mission critical items such as apparatus bay doors,
decontamination equipment, and piymo -vent systems.
1.8 Cost of Services for Period of July 1, 2010. through December 31L
2010. The City shall charge the RFA $406,613.39 for the period of July 1, 2010,
through December 31, 2010 for the services provided under this Exhibit G. This
amount shall be divided into twelve (12) equal payments and payable to the CIty in
accordance with the payment section of the interlocal agreement.
1.9 Cost of Services for Period of January 1, 2011 through December 31,
2011. For the period from January 1, 2011, through December 31, 2011, the City
shalt charge the RFA $813,226.77, plus the percentage increase occasioned by
application of the Seattle /Tacoma /Bremerton CPI -W for the period of June to June,
which shall be established in July or August 2010.
1.10 Cost of Services After December 31, 2011. Beginning January 1,
2012, the City will charge an hourly rate for the services called for in this Exhibit G.
Such hourly rate shall be established by negotiations between the City and the RFA,
and an amendment to this Exhibit G.
1.11 Costs of Contract Development and Compliance with Biddin_g or
Proposal Requirements. In the event that any maintenance will require the
development or execution of a contract, or the establishment of a process relating
to bidding or requests for proposals, City Facilities staff shall assist the RFA in
preparing such contract, bidding, or request for proposal documents; provided, that
any legal review or representation during or after the bidding process shall be the
responsibility of and at the cost of the RFA, and the issuance of any required notice
or advertising pursuant to such bidding or request for proposal shall be at the cost
of the RFA.
EXHIBIT G - FACILITIES MAINTENANCE SERVICES
Page 3
1.12 Quarterly Reports. For the services provided by the City to the RFA
under this Exhibit G, the City shall, within fourteen (14) calendar days of a request
by the RFA and in a form to be approved by the RFA, provide the RFA with a report
which shall, at a minimum, specify the following:
• The number of facility maintenance requests submitted.
• The number of facility maintenance requests completed.
• The status of maintenance requests, 20 days or older, not yet completed.
• The cost of each completed maintenance request.
• The staff hours spent on each completed maintenance request.
EXHIBIT G - FACILITIES MAINTENANCE SERVICES
Page 4
EXHIBIT .7
TO THE INTERLOCAL AGREEMENT
BETWEEN THE CITY OF KENT AND THE KENT FIRE DEPARTMENT REGIONAL
' FIRE AUTHORITY FOR THE DIVISION OF SERVICES
ACCESS TO FLEXIBLE 125 SPENDING ACCOUNT
1.1 Purpose. Traditionally, the City has provided its employees with
access to a flexible spending account established and provided in accordance with
Section 125 of the Internal Revenue Code (Flex Account) as a benefit to working for
the City. Under the Flex Account, the employee is permitted to deposit a portion of
his or her pre -tax earnings into the Flex Account for the purposes of using those
earnings to pay for medicai expenses. The RFA wishes to provide its employees
with access to an account established under section 125 of the Internal Revenue
Code, but cannot provide such access on its own until December 16, 2010. This
Exhibit details the agreement between the City and the RFA for the provision of
access to the City's Flex Account for RFA employees through December 15, 2010.
1.2 Effective Period. The City's Flex Account shall be available for
contribution by eligible employees of the RFA between July 1, 2010, and December
15, 2010. As of December 16, 2010, eligible employees shall not be permitted to
make contributions to the City's Flex Account, though the employees shall have
access to their account contributions until the last day of February, 2011.
1.3 Eligibility. Only those benefited employees of the RFA who, while still
City employees, were enrolled in the City's Flex Account on June 30, 2010, shall be
eligible to have access to and participate in the City's Flex Account during the
effective period.
1.4 Third -Party Administrator /Contract Requirements. The Flex Account
shall be maintained in accordance with the Administrative Services Agreement
between the City and Flex -Plan Services, Inc. The City does not guarantee the
performance of Flex -Plan Services, Inc., and in no way warrants that Flex -Plan
Services, Inc. will perform in accordance with the agreement or any laws relating to
the services provided. To that end, the RFA indemnifies and holds the City
harmless from any and all losses or injuries occasioned by the performance or lack
of performance of Flex -Plan Services, Inc.
1.5 Payment of Premiums. The RFA agrees to remit the employee
contributions of employees participating in the Flex Account on a semi- monthly
basis. Employee contributions shall be paid on the fifth (5th) and the twentieth
(20th) of the month In which the employee participates
EXHIBIT J — ACCESS TO FLEXIBLE 125 SPENDING ACCOUNT
Page 1
1.6 Enrollment nd Termination of Members. The City and the RFA will
work together to set up a process to terminate .members who are no longer eligible
or who are permitted to terminate participation due to a qualified life change.
1.7 Return of Unused Funds. At the conclusion of the effective period, the
City will endeavor to encourage employees who have remaining funds in the Flex
Account to claim their funds; provided, that an employee Who fails to claim his or
her remaining funds by February 28, 2011, shall be deemed to have forfeited the
funds to the City.
EXHIBIT) - ACCESS TO FLEXIBLE 125 SPENDING ACCOUNT
Page 2
EXHIBIT K
TO THE INTERLOCAL AGREEMENT
BETWEEN THE CITY OF KENT AND THE KENT FIRE DEPARTMENT REGIONAL
FIRE AUTHORITY FOR THE DIVISION OF SERVICES
CIVIL SERVICE EXAMINER SERVICES
1.1 Services Provided by City. The City shall provide the following Civil
Service Examiner Services to the RFA:
a. Recruitment and promotional services pursuant to the then
applicable Civil Service Rules;
b. Pre- employment testing (psychological and physical exams),
driver's license record checks, etc.;
c. Attendance by the Civil Service Examiner at the monthly Civil
Service Commission meetings;
d. Maintenance of Civil Service rules and regulations;
e. Establishing and maintaining eligibility lists;
f. Test and score validation;
g. Candidate notifications;
h. Contract management for Civil Service testing by third -party
contractors;
1. Maintenance of Civil Service personnel files; and
j. Perform all other tasks related to providing Civil Service
Examiner Services.
1.2 Period of Performance. The services provided pursuant to Section 1.1
of this Exhibit K shall be provided between July 1, 2010, and December 31, 2010,
unless terminated earlier by agreement of the parties. Any services provided after
December 31, 2010, shall be provided only pursuant to separate written
agreement.
1.3 Conditions of City Performance. In order for the City to provide Civil
Service Examiner Services to the RFA, the RFA shall meet the following conditions:
EXHIBIT K - CIVIL SERVICE EXAMINER SERVICES
Page 1
a. The RFA shall appoint the then existing Civil Service
Commissioners who serve on the City's Civil Service Commission
to serve on the RFA's Civil Service Commission. The RFA shall
coordinate such appointment with the current Civil Service
Commissioners.
b. The RFA shall adopt Civil Service Rules.
c. The RFA shall ensure that it has taken ail necessary steps to
ensure the proper establishment of a Civil Service system
compliant with Chapter 41.08 RCW.
d. The RFA Civil Service Commission shall appoint the City's Civil
Service Examiner as the RFA's Interim Civil Service Examiner.
e. In the event that there is a vacancy on the City's Civil Service
Commission, the City shall have full discretion to appoint a new
Commissioner, and the RFA shall appoint that same
Commissioner to its own Commission.
1.4 Occurrence of Civil Service Commission Meetings. Civil Service
Commission meetings of the RFA shall be held directly following the Civil Service
Commission meetings of the City, and on the same days as the City's Civil Service
Commission meetings. The meetings of the RFA shall be separate from the
meetings of the City, shall be governed by separate agendas, and shall be recorded
separately from the City's recordings.
1.5 Records of Civil Service Commissions. Civil Service records of the RFA
shall be kept separate from those of the City. Records shall be maintained by
either the Interim Civil Service Examiner or the RFA as agreed to by the parties.
After the December 31, 2010, termination date, or any agreed extension of that
date, all Civil Service records will be transferred to the RFA. The RFA will then be
the primary custodian of those records under the interlocal agreement and Exhibit
A.
1.6 Commission Appeals and Attorney for Commission. In the event an
appeal is filed before the RFA Civil Service Commission, the RFA shall, if requested
by the RFA Civil Service Commission, provide the Commission with the services of
an attorney for the purpose of assisting the Commission through the appeal
process. The attorney, if requested, shall be available to provide the Commission
with assistance prior to and during the hearing, as well as assistance in preparing
the decision of the Commission. The provision of such an attorney shall be at the
sole expense of the RFA.
1.7 Commission Appeals and Attorney for Civil Service Examiner. In the
event an appeal is filed before the RFA Civil Service Commission, the RFA shall, if
requested by the RFA Interim Civil Service Examiner, provide the Examiner with the
services of an attorney for the purpose of assisting the Examiner through the
EXHIBIT K - CIVIL SERVICE EXAMINER SERVICES
Page 2
A. Payment of Premiums. The RFA agrees to remit premium
payments to the City on a semi - monthly basis. Premiums are payable on the fifth
(5th) and the twentieth (20th) of the month for which coverage is provided. In the
event that premium payments are received more than ten (10) days after the due
date, a late fee will be assessed equal to one - percent (1 %) of the amount payable.
If the outstanding amount continues more than thirty (30) days past the due date,
an additional charge of one percent (1 %) will be assessed for each thirty (30) day
period for which the balance remains unpaid.
B. Enrollment and Termination of Members. Parties will work
together to set up a process to enroll new members and to terminate members who
are no longer eligible,
1.13. Interlocal Agreement Termination.
A. Termination by the RFA will occur as follows:
1. By providing three hundred sixty --five (365) days' advance
written notice, prior to the end of any plan year, to the
City's Director of Employee Services of the RFA's intention
to terminate its participation in the health care plan.
2. The termination date will be the last day of the plan year
(December 31).
B. Termination by the City will occur as follows:
1. Giving three hundred sixty -five (365) days' advance
written notice to the RFA of the City's intention to
terminate its participation in the health care plan.
2. The termination date will be the last day of the plan year
(December 31).
1.14 plan Reserves. As noted above, the City holds all reserves as assets of
the City. The RFA will not have any ownership interest in the Reserves held by the
City of Kent under the Interlocal Agreement.
EXHIBIT H - MEDICAL BENEFITS, WELLNESS, EMPLOYEE ASSISTANCE PROGRAM SERVICES
Page 3
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appeal process. The provision of such an attorney shall be at the sole expense of
the RFA.
1.8 Appeals to Court. In the event an appeal of an RFA Civil Service
Commission decision is made before a court of law, such appeal shall be at the sole
expense of the RFA, and shall be prosecuted or defended by an attorney hired by
the RFA.
1.9 Salary and Benefits of Civil Service Examiner. The RFA shall pay
twenty -five percent (25 %) of the salary and benefit cost of the Interim Civil Service
Examiner. Payment shall be made by the RFA in accordance with the interlocal
agreement. The amount of the Civil Service Examiner's salary shall be set at the
sole discretion of the City.
EXHIBIT K - CIVIL SERVICE EXAMINER SERVICES
Page 3