HomeMy WebLinkAboutReg 2015-12-07 COMPLETE AGENDA PACKETTukwila City Council Agenda
• ❖ REGULAR MEETING ❖
Jim Haggerton, Mayor Counci /members: • :- Joe Duffie • :- Dennis Robertson
David Cline, City Administrator Allan Ekberg • :- Verna Seal
Kate Kruller, Council President Kathy Hougardy De'Sean Quinn
Monday, December 7, 2015; 7:00 PM • Ord #2491 • Res #1869
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
Moment of silence in honor of Pearl Harbor Remembrance Day.
2. CITIZEN
At this time, you are invited to comment on items not included on this agenda
COMMENT
(please limit your comments to five minutes per citizen). To comment on an
item listed on this agenda, please save your comments until the issue is presented
for discussion.
3. CONSENT
a. Approval of Minutes: 11/23/15 (Special Mtg.)
AGENDA
b. Approval of Vouchers.
c. Authorize the Mayor to sign supplement #2 to contract #14 -157 with
Pg.i
KPG, Inc., for additional construction management services for the
2015 Overlay and Repair Program in the amount of $92,143.12 (total
contract not to exceed $400,529.83). [Reviewed and forwarded to Consent
by the Transportation Committee on 11/16/15.]
d. Award a bid to Dirt and Aggregate Interchange, Inc., for the
Pg.11
construction of the 42nd Avenue South /Allentown Roadside Barriers
Project in the amount of $77,777.00 (plus contingency) and authorize
the Mayor to sig n the contract. [Reviewed and forwarded to Consent by the
Transportation Committee on 11/16115.]
e. Authorize the Mayor to sign supplement #4 to contract #12 -002 with
Pg.19
the U.S. Department of the Interior for the operation and maintenance
of a streamgage at the 200th Street Bridge in the amount of $9,610.00
(total contract value $43,430.00). [Reviewed and forwarded to Consent
by the Utilities Committee on 11 124115.]
f. Accept as complete the Central Business District Sanitary Sewer
Pg.29
Rehabilitation Project (contract #14 -159) with R. L. Alia Company;
authorize release of retainage, subject to the standard claim and lien
release procedures (final cost of project, including retainage:
$547,954.88). [Reviewed and forwarded to Consent by the Utilities
Committee on 11 124115.]
g. Accept as complete the 2015 Small Drainage Program (contract
Pg.37
#15 -141) with Green River Construction; authorize release of retainage,
subject to the standard claim and lien release procedures (final cost of
project, including retainage: $182,542.58). [Reviewed and forwarded to
Consent by the Utilities Committee on 11 124115]
h. Authorize the Mayor to sign supplement #1 to contract #15 -074 with
Pg.45
RH2 Engineering, Inc., for additional construction management services
for the 2015 Central Business District (CBD) Sanitary Sewer Rehabili-
tation Project in the amount of $96,574.00 (total contract not to exceed
$112,710.00). [Reviewed and forwarded to Consent by the Utilities
Committee on 11 124115.]
(continued...)
REGULAR MEETING
Monday, December 7, 2015
Page 2
CONSENT
i. Authorize the Mayor to sign a consultant agreement with Akana for
Pg.59
AGENDA
construction management support for the Tukwila International
(coat.)
Boulevard Redevelopment (Motel Demolition) Project in the amount of
$72,646.00. [Reviewed and forwarded to Consent by the Utilities Committee
on 11 124115.]
j. A resolution adopting a new Public Works fee schedule and repealing
Pg.81
Resolution No. 1850. [Reviewed and forwarded to Consent by the Utilities
Committee on 11 124115.]
4. UNFINISHED
a. An ordinance providing for the issuance, sale and delivery of a water
Pg. 117
BUSINESS
and sewer revenue refunding bond in the principal amount of not to
exceed $2,100,000.
b. Regional Fire Authority annexation review.
Pg.143
Please see the binder provided under separate cover Q
c. Tukwila International Boulevard Redevelopment Project:
Pg.161
(1) Staff update on the alternative use of the Traveler's Choice Motel.
Pg.167
(2) Award a bid to Construction Group International, LLC, for building
Pg.179
demolition for the Tukwila International Boulevard Redevelopment Project
(demolition of the Boulevard, Great Bear, Spruce and Traveler's Choice
Motels and Sam Smoke Shop) in the amount of $603,027.45 (plus
contingency), and authorize the Mayor to sign the contract.
d. Authorize the Mayor to sign the 2015 Community Oriented Policing
Pg.183
Services (COPS) grant agreement from the U.S. Department of Justice
in the amount of $250,000.00.
e. Authorize the Mayor to sign a purchase and license agreement with
Pg. 185
Spillman Technologies, Inc., for purchase and maintenance of the
Sentryx product as the new Police Records Management System and
related support and services in an amount not to exceed $1,070,466.00
($350,000.00 of funding from the 2015 -2016 biennial budget, and
$720,466.00 allocated through a budget amendment).
f. An ordinance amending Ordinance Nos. 2458 and 2478 (part), which
Pg. 187
adopted and amended the City of Tukwila's Biennial Budget for the
2015 -2016 biennium, to adopt an amended mid - biennium budget.
5. NEW BUSINESS
6. REPORTS
a. Mayor
b. City Council
c. Staff - City Administrator Report
Pg.193
d. City Attorney
e. Intergovernmental
7. MISCELLANEOUS
S. EXECUTIVE SESSION
9. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at
www.tukwilawa.aov, and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio /video taped.
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic riles of courtesy when speaking and limit your comments to five
minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on
comments received until they are referred to a Committee or discussed under New Business.
COUNCIL MEETINGS
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council
Meetings held on the 1 st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the
form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular
Council meetings.
Committee of the Whole Meetings - Council members are elected for a four -year term. The Council
President is elected by the Council members to preside at all Committee of the Whole meetings for a
one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed are forwarded to the Regular Council meeting for official action.
GENERAL INFORMATION
At each Council meeting citizens are given the opportunity to address the Council on items that are not
included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes.
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public interest
such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at this time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL AGENDA SYNOPSIS
- - - - - -- ---------- - - - - -- Initials
Meetin Date Pre ared b Ma or's reww Council review
12/07/15 BG AA
ITEM INFORMATION
ITEMNO.
3.C.
CAS NUI\IBI;R:
S I'Arr SPONSOR: BOB GIBERSON
ORIGINAI, AGhNDA DATE,: 12/07/15
AGENDA ITEM TITLE 2015 Overlay & Repair
Construction Management Supplement No. 2 with KPG, Inc.
CATEGORY ❑ Discussion
Mtg Date
® Motion
Mtg Date 12107115
❑ Resolution
Mt
g Date
❑ Ordinance
Mt
g Date
❑ BidAward
g Date
Aft
❑ Public Hearing
Mt
g Date
❑ Other
Aft
g Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PAV
SPONSOR'S Contract No. 14 -157 with KPG provided design services for the 2015 Overlay & Repair
SUMMARY Project and Supplement No. 1 added construction management services. Due to
unexpected time extensions, KPG is needed for additional construction management
services. The remaining construction budget will cover KPG's Supplemental Agreement No.
2. Council is being asked to approve KPG's Supplement No. 2 for $92,143.12, bringing the
entire contract to $401,529.29.
RI VII W' D BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ® Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/16/15 COMMITTEE CHAIR: JOE DUFFIE
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$92,143.12 $1,741,727.28 $0.00
Fund Source: 104 ARTERIAL STREETS (PAGE 18, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
12/07/15
MTG. DATE
ATTACHMENTS
12/07/15
Informational Memorandum dated 11/13/15
Consultant Supplemental Agreement No. 2
Minutes from the Transportation Committee meeting of 11/16/15
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
BY: David Sorensen, Project Manager
DATE: November 13, 2015
SUBJECT: 2015 Overlay and Repair Program
Project No. 91510401, Contract No. 14 -157
Supplement No. 2 for Construction Management Services
ISSUE
Execute Contract Supplement No. 2 with KPG, Inc. for additional construction management services for the 2015 Overlay
and Repair Program.
BACKGROUND
KPG, Inc. was hired to provide design services for the 2015 Overlay and Repair Project through Contract No. 14 -157 and
was subsequently selected to perform construction management services through Contract Supplement No. 1. The
construction phase was scheduled to be complete by September 11, 2015, but unexpected delays (primarily within the
Contractor's control) have extended the completion date into November.
DISCUSSION
An additional supplement is needed with KPG to continue services through November due to the construction extending
past the expected completion date. Due to the unexpected time extension, KPG has incurred additional expenses for
construction management services that are estimated to be $92,143.12. Since Contract Supplement No. 2 exceeds the
Project's contingency funds, the additional construction management costs will be paid for using anticipated under -runs in
the construction budget as noted below.
FISCAL IMPACT
( *) All Schedules
Actual Costs
Design Contract $ 136,727.28
Construction Management Sup No. 1 172,658.89
Construction Management Sup No. 2 92,143.12
Estimated Final Construction Contract Costs* 1,223,678.00
Construction Contingency 5% 67,240.55
Totals 1.692.447.84
RECOMMENDATION
Budget
$ 136,727.28
175,000.00
1,430,000.00
0.00
1.741.727.28
Council is being asked to approve Supplement No. 2 to Contract 14 -157 for additional construction management services
with KPG, Inc. for the 2015 Overlay and Repair Program in the amount of $92,143.12 and consider this item on the Consent
Agenda at the December 7, 2015 Regular Meeting.
Attachments: Consultant Agreement Supplement No. 2 with Exhibits
WAPW Eng \PROJECTS\A- RW & RS Projects\Annual Overlay & Repair Programs\2015 Overlay & Repair Program \Construction Management\Docs to TC \CM Supplement #2 \Info Memo CM Sup #2 KPG 11 -13 -15 gl- rrl.docx 3
0
SUPI'LE:VIWYM, A(.izFE EN'r No.2
At REE tRENT No. 14 -1.57
PROJEur No. 9151.0401
City ofTukwila
Public Works Department:
6300 SOtlthcenter I3oule:vard #100
Tukwila, WA 98188
KPG, Inc.
753 - 9th Avenue N.
Seattle, WA 981.09
PROJEC,r: 2015 Overlay Prograrn -- Construction Services
This SUPPLEMENTAL AGREEMENT NO. 2 is to supplement the agreement entered into with KPG,
111e. and the City of Tukwila, which was executed on the 9th day of October, 2014.
All provisions its the basic agreement remain in effect, except as expressly modified as Follows;
Article 2, Scope of Services, shall be supplemented with the following:
7lie Consultant agrees to provide construction wvices in accordance with the scope ref work included as
Exhibit A.
Article 4, Payment, shall be modified as follows:
l'awnent for work provided by Consultant shall be made as provided on Exhibit I3, cattachel hereto,
provided_lhat. the _iol ul amount of pe {ynurnt_to the Consultctcat_fi r Mis wok not exceed $92.143.12 -without _
express written modification o,f the Agreement signed by the City. The new total contract :ehall not exceed
$400,529.8.3 without express written modification of the Agreement signed by the City.
TN WITNESS WHEREOF, the parties hereto have set their hands and seals this_ _. ____day
of 2015.
APPROVED:
CITY Ol-''1'U11,W fI_,A
Ji i7s LiaggE.i ton
Mayor
Attested:
Christy O'Flaherty, City Clerk
APPROVED:
KPG, INC.
Nelson l3 vis, RE,
Principal
5
WT41,1113111�
City of Tukwila
2015 Overlay Program
A. Project Description
The purpose of this scope is to amend the services and the associated fee defined in the 2015 Overlay
Program Project. Due to the contractor's work approach, the most current project schedule estimate
places the conclusion of the construction portion of the project at November 7th, 2015. This date is
approximately 8 weeks past the originally scheduled project conclusion date of September 12"'' 2015.
This extension has resulted in the need for additional days for the construction team to manage the
project, provide construction documentation support, and field inspection oversight.
This scope and fee will serve as Supplement #2 for Project No 91510401. The Consultant Fee
Determination is attached to this scope uf work and is labeled Exhibit 8'1.
B. Deliverables
Consultant deliverables are described in Task 10of the Scope ofWork,
C. Proposed Schedule
This supplernent does not change the current contract completion date of June 31, 2015.
D. Scope ofWork
Task lO— Additional Construction Services
This task covers the effort required to manage the contract and assure that the project meets the City's
expectations for schedule, budget and quality ofproduct. Effort included under this task isasfollows:
I0.1 Management/Coordination — The consultant shall continue Project Management and
Coordinate the project team through November Z3nd'2O1S.
lO] Construction Services (Office) — The consultant shall provide additional construction
documentation support and contractor coordination through November 23rd, 2015.
�
Extended Construction Management, Documentation and Office Support
City ofrukwilo
2015 Overlay Program
Construction Services
Scope ofwork
N. �
KPG
Project Number 14117
HOUR AND FEE ESTIMATE
Project: City of Tukwila
2015 Overlay Program
Construction Services - Supplement
t- XHIBLT 6
1 - fdanagemerit. Coordination. Administration (Estimated duration 10 weeks)
Weekly level of effort by Classification
0
0
0
0
Preconstruction Budget Estimate
0
20
2.715.31
2 - Construction Services Estimated duration 8 week
bcatino
Weekly level ot effort
0
2C
0
40
20
Construction Period Budget Estimate 0
128
160
320 0 0 160 0 6 79,367.44
3 - Closeout/Record Dwg Services (Estimated duration 2 weeks)
Weckhr level of efforl by Ci-assssilicall,,n 0
0 12
20
0
Closeout ( Record Dwg Budget Estimate
16
0
10 0
24
0
40
9.050.37
Subtotal - -Labor
10 160
0 2
43.12
Reimbursables & Subconsultants
Material Testing Allowance $
Construction Vehicle (1 months 45s $7501 $
Miscellaneous - Mileage, Repro, Field Supplies $
1.`115. -b.
Subtot
bursables
Tatai Pro ct Btt
2.143.12
1114120 5
City Of Tukwila
Transportation Committee
TRANSPORTATION COMMITTEE
Meeting Minutes
November 16, 2015 — 5.15 p.m. — Foster Conference Room, 6300 Building
PRESENT
Councilmembers: Joe Duffie, Chair; Allan Ekberg, Kathy Hougardy
Staff: David Cline, Bob Giberson, Robin Tischmak, Rachel Bianchi, Laurel Humphrey
CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:15 p.m.
1. PRESENTATIONS
11. BUSINESS AGENDA
A. Bid Award: 42nd Avenue South /Allentown Roadside Barriers
Staff is seeking Council approval to award a construction contract in the amount of $77,777.00 to
Dirt and Aggregate Interchange, Inc. for the 42nd Avenue South /Allentown Roadside Barriers Project.
This project will install guardrail or barriers at several sections along the Duwamish River and 42nd
Avenue South and South 115' Street, and funding was approved in the CIP. Dirt and Aggregate
Interchange was selected from two bids and are recommended by KPG Inc. The engineer's estimate
was $72,460.00. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR
CONSENT AGENDA.
B. Contract Supplement: 2015 Overlay and Repair Program
Staff is seeking council approval of a contract supplement in the amount of $92,143.12 with KPG,
Inc. for the 2015 Overlay and Repair Program. Construction was originally scheduled to be complete
by September 11 but was extended into November and is now physically complete. The supplement
exceeds the contingency funds and will be paid for using anticipated under -runs in the construction
budget_ The project budget is $1,741,727.28 and actual costs including the contract extension are
$1,692,447.84. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR
CONSENT AGENDA.
C. Amtrak Cascades Corridor Stop Policy Advisory Committee
Staff provided an update on the Amtrak Cascades Corridor Stop Policy Advisory Committee, which
was convened by WSDOT and ODOT to develop a draft policy for how the agencies will respond to
communities along the Cascades Route that desire a stop. There is currently a moratorium on
additional stops, but in 2017 the Amtrak Cascades Route will add two additional round trips per day
between Seattle and Portland. Tukwila's current stop, with 42,000 boardings per year, is considered
secure. INFORMATION ONLY.
D. Sound Transit ST3 Update
Sound Transit is currently developing the ST3 ballot measure to go before voters in November 2016,
which requires evaluation and approval or rejection of projects from a list of nearly 100. There are
four projects which would have positive impact in Tukwila if they make the cut: Boeing Access Road
Light Rail Station, Boeing Access Road Commuter Rail Station, Bus Rapid Transit on 1 -405; Burien
to Lynnwood, and Parking Study and Potential Parking Expansion at the Tukwila International
Boulevard Station. Sound Transit expects to make a final decision in 2016, including public
participation. Around 1/3 of the draft projects will make it to the final list. INFORMATION ONLY.
W
COUNCIL AGENDA SYNOPSIS
---------------------------- - - - - -- Initials
Meetin Date Prpared by Mayor's nevi zv Council review
12/07/15 BG
ITEM INFORMATION
ITEM NO.
3.D.
CAS NUMBER:
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 12/07/15
AGENDA ITEM TTTi,i?. 42nd Ave S /Allentown Roadside Barriers
Bid Award to Dirt & Aggregate Interchange, Inc.
CATEGORY ❑ Discussion
.Aft
g Date
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
❑ Ordinance
Nltg Date
® Bid Award
Mtg Date 12107115
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑Finance ❑Fire ❑ IT ❑ P&R ❑ Police ® PW
SPONSOR'S The 42nd Ave S /Allentown Roadside Barriers Project was advertised for bids on October 13
SUMMARY and 20, 2015. Two bids were opened October 27, 2015 with the low bid of $77,777.00 from
Dirt & Aggregate Interchange, Inc. Several sections are scheduled for guardrail /barrier
installation along 42 "d Ave S. Council is being asked to award the bid to Dirt & Aggregate
Interchange, Inc. in the amount of $77,777.00.
REVIEWED BY [:] COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ® Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/16/15 COMMITTEE CHAIR: JOE DUFFIE
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMI "I TE'El Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE: REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$77,777.00 $173,625.00 $0.00
Fund Source: 103 RESIDENTIAL STREETS (PAGE 5, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
12/07/15
MTG. DATE
ATTACHMENTS
12/07/15
Informational Memorandum dated 11/13/15
Page 5, 2015 CIP
Consultant Recommendation Letter
Bid Tabulation
Minutes from the Transportation Committee meeting of 11/16/15
11
12
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director >�
BY: David Sorensen, Project Manager
DATE: November 13, 2015
SUBJECT: Small Roadway and Safety Improvements
42 "d Ave South /Allentown Roadside Barriers (Project No. 91310301)
Bid Award
ISSUE
Award the bid for the first phase of construction for the 42nd Ave South /Allentown Roadside
Barriers Project.
BACKGROUND
In 2013 a study was conducted to evaluate the need for installation of a guardrail or barrier between
the Duwamish River and the adjacent streets of 42nd Ave S and S 115th St in Allentown. Several
sections are recommended for guardrail /barrier installation and funding was approved in the CIP for
design in 2014 and construction in 2015.
ANALYSIS
A call for bids was advertised for the 42nd Ave South /Allentown Roadside Barriers Project on
October 13th and 20th and two bids were opened on October 27, 2015. The lowest bidder was
Dirt and Aggregate Interchange, Inc. with a bid of $77,777.00. The engineer's estimate was
$72,460.00. No errors were found in the bid tabulations. KPG Inc. provided a review of the bids,
a background check, and a recommendation letter to award the bid to Dirt and Aggregate
Interchange, Inc.
BUDGET AND BID SUMMARY (All amounts include sales tax)
Bid Results Estimate Budget
Bid Award — Dirt & Aggregate $77,777.00 $72,460.00 $ 60,000.00
Contingency (10 %) 7,777.70
Thorndyke Safe Routes to School
(Unused Contingency) 0.00 0.00 113,625.00
Total $85,554.70 72 4 $173,625.00
RECOMMENDATION
Council is being asked to award the construction contract for the 42nd Ave South /Allentown
Roadside Barriers Project to Dirt and Aggregate Interchange, Inc., in the amount of $77,777.00
and consider this item at the on the Consent Agenda at the December 7, 2015 Regular Meeting.
Attachments: 2015 CIP Page 5
Consultant Recommendation
Bid Tabulation
W:\PW Eng \PROJECTS\A- RW & RS Projects \42nd Ave S Allentown Roadside Barrier (91310301)\Design\Ad and AwardWward Docs to TC \Final Docs to TC \Info Memo 42nd Ave Barrier Bid Award 11 -13 -15 gl- rrt- sb.docx
13
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Small Roadway and Safety Improvements Project No. 91310301
Varies
DESCRIPTION:
Programmatic approach to addressing small roadway and safety concerns through a variety of methods.
Addresses needs not included in general maintenance, traffic calming, or other approaches.
JUSTIFICATION:
Increasing public demand on staff time. Local access streets in residential neighborhoods may need minor
roadway or safety improvements that can not be addressed with any other City program.
STATUS:
42nd Ave S /Allentown Roadside Barrier is proposed in phases, Project No. 91310301. Full design in 2014
and critical areas constructed in 2015. Additional construction in 2016 is grant dependent.
MAINT.IMPACT:
Minimal.
COMMENT:
Federal construction grant is proposed for $350,000 from the City Safety with no local match required. Full
program is only feasible if Public Works adds a Traffic Engineer to staff (same position as Traffic Calming).
FINANCIAL Through Estimated
(in $000'sl 2013 2014 2015 2016 2017 2018 2019 2020 RFYOND TOTAL
EXPENSES
Design
8
30
78
116
Land (R/W)
0
Const. Mgmt.
10
50
60
Construction
60
300
360
TOTAL EXPENSES
1 81
30
1 148
1 350
1 01
01
01
01
01
536
FUND SOURCES
Awarded Grant
0
Proposed Grant
350
350
Mitigation Actual
0
Mitigation Expected
0
City Oper. Revenue
8
30
148
0
0
0
0
0
0
186
TOTAL SOURCES
1 81
30
1 148
1 350
1 01
01
01
01
01
536
2015 - 2020 Capital Improvement Program 5
IM,
~~.~..
uwmsn�cmnos
SEATTLE-TACOMA
October 28,2Ol5
Mb. David Sorensen, PE
Public Works
City of Tukwila
030OSootbCooicrBlvd
Tukwila, WA 98188
R2: 42 "1 Ave Roadside Barrier
Dear Dave,
As requested, KPG has tabulated the bids and reviewed the bid packages subi-nitted for the 42""
Ave 8/Allentown Roadside Runricm Project. The lowest bidder in the amount of $77,777.00 is
Dirt and Aggregate Interchange, Inc.
As part of our review, we checked the status of Dirt and Aggregate Interchange, Inc on the
Y/oxh\ngk)n State Labor and loduatdsa web page to confirm they are currently insured, bonded,
and licensed. VVo also checked their state and federal debarment status, both of which indicated
no issues. Finally, we ran a rudimentary analysis of their bid against all other bids and industry
pricing, which indicated no substantial icobu}uocoa or significant hoot loading.
It is KPG's recon-iniendation that the 42"'1 Ave S/Allentown Roadside Barriers Project he
awarded to Dirt and Aggregate Interchange, Inc.
We have enclosed the original bid package along with the contractor verification and bid
tabulation for your review.
Sincerely,
SumDooauy.|�E.
KPG, Inc.
cc: Nelson Davis, PE
Enclosures: Dirt and Aggregate Interchange, Inc bid package including Contractor
Verification Bid Tabulation
753um Avenue North ^Seattle, YVA981og+ Phone (2o6)28b-154o^ Fax (208)286-1t39
z5oz Jefferson Avenue ^Tacoma, vvAg84o2^ Phone (z53)6z7*nzo^ Fax (z55)6z74144
*ww.kpg.mm
CITY OF TUKWILA
DEPARTMENT OF PUBLIC WORKS
42nd Ave S /Allentown Roadside Barriers
Bid Documents
Project No. 91310301
October 2015
KPG
Item
No.
Section
No.
Item Description
Qty
Unit
Engineer's Estimate
Dirt and Aggregate Interchange, Inc
Petersen Brothers
Unit Price
Amount
Unit Price
Amount
Unit Price
Amount
1
1 -04
Unexpected Site Changes
1
FA
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
2
1 -07
SPCC Plan
1
LS
$ 500.00
$ 500.00
$ 500.00
$ 500.00
$ 208.59
$ 208.59
3
1 -09
Mobilization
1
LS
$ 6,500.00
$ 6,500.00
$ 7,500.00
$ 7,500.00
$ 11,324.22
$ 11,324.22
4
1 -10
Project Temporary Traffic Control
1
LS
$ 7,500.00
$ 7,500.00
$ 17,652.00
$ 17,652.00
$ 14,933.37
$ 14,933.37
5
4 -04
Crushed Surfacing Top Course
50
TN
$ 80.00
$ 4,000.00
$ 100.00
$ 5,000.00
$ 150.48
$ 7,524.00
6
8 -01
Erosion/Water Pollution Control
1
LS
$ 5,000.00
$ 5,000.00
$ 6,150.00
$ 6,150.00
$ 9,352.52
$ 9,352.52
TRAFFIC CONTROL DEVICES
7 8 -22 Paint Line, 4 in. 700 1 LF
$ 2.00 ( $ 1,400.00
$ 2.50 1 $ 1,750.00
$ 3.00 1 $ 2,100.00
ROADSIDE DEVELOPMENT
8
8 -11
Removing Post Obstructions
1
EST
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
9
8 -11
Removing Guardrail
255
LF
$ 12.00
$ 3,060.00
$ 5.00
$ 1,275.00
$ 6.87
$ 1,751.85
10
8 -11
Removing Guardrail Anchor
2
EA
$ 500.00
$ 1,000.00
$ 400.00
$ 800.00
$ 214.86
$ 429.72
11
8 -11
Timber Guardrail - 6 ft. Post
390
LF
$ 50.00
$ 19,500.00
$ 35.00
$ 13,650.00
$ 69.03
$ 26,921.70
12
8 -11
Timber Guardrail - 8 ft. Post
100
LF
$ 60.00
$ 6,000.00
$ 45.00
$ 4,500.00
$ 73.15
$ 7,315.00
13
8 -11
Timber Guardrail - 11 ft. Post
200
LF
$ 70.00
$ 14,000.00
$ 75.00
$ 15,000.00
$ 80.76
$ 16,152.00
Total Construction Cost $ 72,460.00
$ , 77,777.00
$ 102,012.97
1 of 1
Bid Proposal
$77,777.00
Matches?
Yes
Bid Proposal
Matches?
$102,012.97
Yes
City Of Tukwila
• Transportation Committee
TRANSPORTATION COMMITTEE
Meeting Minutes
November 16, 2015 — 5:95 p.m. — Foster Conference Room, 6300 Building
PRESENT
Councilmembers: Joe Duffie, Chair; Allan Ekberg, Kathy Hougardy
Staff: David Cline, Bob Giberson, Robin Tischmak, Rachel Bianchi, Laurel Humphrey
CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5 :15 p.m.
1. PRESENTATIONS
II. BUSINESS AGENDA
A. Bid Award: 42nd Avenue South /Allentown Roadside Barriers
Staff is seeking Council approval to award a construction contract in the amount of $77,777.00 to
Dirt and Aggregate Interchange, Inc. for the 42nd Avenue South /Allentown Roadside Barriers Project.
This project will install guardrail or barriers at several sections along the Duwamish River and 42nd
Avenue South and South 115' Street, and funding was approved in the CIP. Dirt and Aggregate
Interchange was selected from two bids and are recommended by KPG Inc. The engineer's estimate
was $72,460.00. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR
CONSENT AGENDA.
B. Contract Supplement: 2015 Overlay and Repair Program
Staff is seeking council approval of a contract supplement in the amount of $92,143.12 with KPG,
Inc. for the 2015 Overlay and Repair Program. Construction was originally scheduled to be complete
by September 11 but was extended into November and is now physically complete. The supplement
exceeds the contingency funds and will be paid for using anticipated under -runs in the construction
budget. The project budget is $1,741,727.28 and actual costs including the contract extension are
$1,692,447.84. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR
CONSENT AGENDA.
C. Amtrak Cascades Corridor Stop Policy Advisory Committee
Staff provided an update on the Amtrak Cascades Corridor Stop Policy Advisory Committee, which
was convened by WSDOT and ODOT to develop a draft policy for how the agencies will respond to
communities along the Cascades Route that desire a stop. There is currently a moratorium on
additional stops, but in 2017 the Amtrak Cascades Route will add two additional round trips per day
between Seattle and Portland. Tukwila's current stop, with 42,000 boardings per year, is considered
secure. INFORMATION ONLY.
D. Sound Transit ST3 Update
Sound Transit is currently developing the ST3 ballot measure to go before voters in November 2016,
which requires evaluation and approval or rejection of projects from a list of nearly 100. There are
four projects which would have positive impact in Tukwila if they make the cut: Boeing Access Road
Light Rail Station, Boeing Access Road Commuter Rail Station, Bus Rapid Transit on 1 -405; Burien
to Lynnwood, and Parking Study and Potential Parking Expansion at the Tukwila International
Boulevard Station. Sound Transit expects to make a final decision in 2016, including public
participation. Around 1/3 of the draft projects will make it to the final list. INFORMATION ONLY.
17
W.
COUNCIL AGENDA SYNOPSIS
---------------------------------- Initiab-
MeeCin ,g Date
Pre ared by
Ma ors view
Council review
12/07/15
BG
❑ Resolution
All Date
❑ Ordinance
Mtg Date
❑ Bid Award
g Date
Mt
❑ Public Hearing
Mt Date
❑ Other
Aft Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ .Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PW
SPONSOR'S This Water Resources Investigations Agreement is for the fixed -cost Joint Funding
SUMMARY Agreement with the United States Department of Interior for the Green River flow
monitoring streamgage, located at the South 200th Street Bridge. The streamgage costs
are split evenly with the City of Kent. The South 200th St streamgage aids emergency
management decisions, river flood patrols, and surface water pump station procedures.
Council is being asked to approve the agreement with the US Dept of Interior.
REVIEWI3D BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte
® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/24/15 COMMI"ITEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$9,610.00 Annually $0.00 $0.00
Fund Source: 412 SURFACE WATER (PAGE 82, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
12/07/15
ITEM INFORMATION
ITEMNO.
3.E.
19
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 12/07/15_
AGENDA ITEM TITLE South 200th Street Bridge - Streamgage
Agreement with the United States Department of Interior
CATEGORY ❑ Discussion
Mt Date
® Motion
R1tg Date 12107115
❑ Resolution
All Date
❑ Ordinance
Mtg Date
❑ Bid Award
g Date
Mt
❑ Public Hearing
Mt Date
❑ Other
Aft Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ .Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PW
SPONSOR'S This Water Resources Investigations Agreement is for the fixed -cost Joint Funding
SUMMARY Agreement with the United States Department of Interior for the Green River flow
monitoring streamgage, located at the South 200th Street Bridge. The streamgage costs
are split evenly with the City of Kent. The South 200th St streamgage aids emergency
management decisions, river flood patrols, and surface water pump station procedures.
Council is being asked to approve the agreement with the US Dept of Interior.
REVIEWI3D BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte
® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/24/15 COMMI"ITEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$9,610.00 Annually $0.00 $0.00
Fund Source: 412 SURFACE WATER (PAGE 82, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
12/07/15
MTG. DATE
ATTACHMENTS
12/07/15
Informational Memorandum dated 11/20/15
Contract with the US Dept of Interior
Minutes from the Utilities Committee meeting of 11/24/15
19
20
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director --
By: Ryan Larson, Senior Program Manager
DATE: November 20, 2015
SUBJECT: S 2001h St. Bridge — Streamgage
Project No. 81241207, Contract 12 -002
Agreement with the United States Department of the Interior
ISSUE
Approve an agreement with the United States Department of the Interior to continue the
operation of the Green River streamgage at S 200th St.
BACKGROUND
In 2011, the City of Kent and Tukwila requested that the U.S. Geological Survey (USGS)
install a river gage at the S 200th St. Bridge to provide real time river flow monitoring within
the lower reaches of the Green River. The USGS agreed to install and maintain the gage,
provided that local sponsors cover the cost of installation and yearly monitoring. This
agreement is for Tukwila's portion of the yearly monitoring of the S 200th St. streamgage.
DISCUSSION
A flow monitoring station at S 200th St. is important for Tukwila as it allows for a more
accurate assessment of the river flow through the City. Significant inflow can occur below
Auburn that is not monitored and these can have a significant impact on available freeboard
of the levee system. A 12,000 CFS event in Auburn that occurs simultaneously with a
significant rain event in the lower valley will result in a river stage that is several feet higher
than if it occurred without a corresponding elevated local inflow. Information from the S 200th
St. gage could be used to aid emergency management decisions, river flood patrols, and
surface water pump station operational cutoff procedures.
FISCAL IMPACT
The original contract was approved in 2012 for the installation of the stream gage for $15,070 and
the annual monitoring cost started at $9,000 and will be $9,610 for 2016. Approval of this year's
contract, combined with previous years expenditures will exceed $40,000 and therefore requiring
Council approval. Available funding is from the Annual Small Drainage Program.
RECOMMENDATION
Council is being asked to approve the Water Resources Investigations Agreement with the US
Department of the Interior for the S 200th St. Streamgage Project and to consider this item on the
Consent Agenda at the December 7, 2015 Regular Meeting.
Attachment: US Department of the Interior - Contract
WAPW Eng \PROJECTS\A- DR Projects \Streamgage at S 200th St Bridge (81241207) \INFO MEMO 2015 - US Geological Survey 11 -20 -15 gl- sb.docx 21
22
6000002660/16W N WA20080/FY 16 -C
United States Department of the Interior
U.S. GEOLOGICAL SURVEY
TAKE PRIDE'
INAMERICA
Washington Water Science Center
934 Broadway, Suite 300
Tacoma, Washington 98402
(253) 552 -1600 • FAX (253) 552 -1581 OCT
http: / /wa. water. usgs.gov ��i
�U r ILA
mac 6r 22, 2015
Mr. Bob Giberson, Director
City of Tukwila Public Works Department
6300 Southcenter Blvd., Suite 100
Tukwila, WA 98188 -2544
Dear Mr. Giberson:
Enclosed for your review and signature is a fixed -cost Joint Funding Agreement (JFA) for a
cooperative program between the USGS and the City of Tukwila Public Works Department (City)
for the operation and maintenance of USGS streamgaging station No. 12113344, Green River at
2001h Street Bridge at Kent, during federal fiscal year 2016 (October 1, 2015 — September 30,
2016). The total fixed cost of this program is $19,220, of which the City's share is $9,610; the
remainder is funded by the City of Kent.
If this agreement is acceptable to the City, please sign both copies of the enclosed JFA and return
one copy to the address above. Also, please complete the customer contact information on page
two of the JFA. PLEASE NOTE: In order to continue operation of this gage, the USGS will need a
signed agreement no later than November 23, 2015.
The USGS will bill you on an annual basis, in July of 2016. For billing purposes, the USGS uses
Department of the Interior, Down Payment (Bill) Request, form number DI -1040. If you have
questions regarding billing, please contact Sharbra Gordon -Scott, Budget Analyst, at (253) 552-
1698 or sgordon - scoff @usgs.gov. The USGS has TIN number 916001519 on file for the City of
Tukwila. If this number is incorrect, please contact Sharbra with the correct number.
For your information, the USGS DUNS number is 093640092.
It is understood that the results of this work will be available to the USGS for publication and use
in connection with related work. In addition, the USGS may provide unpublished USGS data or
information to your office for scientific peer and (or) courtesy review during the course of this jointly
planned activity and partnership. Guidance concerning USGS's non - disclosure policy will be
provided with any review material and is further explained in USGS Circular 1367, Fundamental
Science Practices, available at http: // pubs. usgs .gov /circ/1367 /pdf /Cl367.pdf.
23
6000002660/16W N WA20080/FY16 -C
If you have any questions, please contact Ken Frasl, Western Washington Field Office Chief, at
(253) 552 -1670 or kefrasl @usgs.gov; or Marijke van Heeswijk, Assistant Director, Washington
Water Science Center, at (253) 552 -1625 or heeswijk @usgs.gov.
Sincerely]
Cynthia Barton, h.D., L.G., L.H.G.
Center Director
Enclosures
cc:
Ken Frasl, Western Washington Field Office Chief, USGS WAWSC, Tacoma, WA
Marijke van Heeswijk, Assistant Director, USGS WAWSC, Tacoma, WA
24
Form 9 -1366
(Oct. 2005)
U.S. Department of the Interior
U.S. Geological Survey
Joint Funding Agreement
Customer #: 6000002660 FY16 -A
Agreement #: 16WNWA20080
Project #: 97229EU
TIN #: 916001519
Fixed Cost r C-
Agreement Yes No
FOR
WATER RESOURCES INVESTIGATIONS
THIS AGREEMENT is entered into as of the 15' day of OCTOBER 2015, by the U.S. GEOLOGICAL SURVEY,
UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the City of Tukwila,
party of the second part.
1. The parties hereto agree that subject to availability of appropriations and in accordance with their
respective authorities there shall be maintained in cooperation a fixed -price agreement for the
operation and maintenance of a streamgage at the 200th Street Bridge on the Green River near
Kent, Washington, herein called the program. The USGS legal authority is 43 USC 36C; 43 USC 50;
and 43 USC 50b.
2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical
work directly related to this program. 2(b) includes In -Kind Services in the amount of $ N /A.
by the party of the first part during the period
(a) $0.00 OCTOBER 1, 2015 to SEPTEMBER 30, 2016
by the party of the second part during the period
(b) $9,610 OCTOBER 1, 2015 to SEPTEMBER 30, 2016
(c) Additional or reduced amounts by each party during the above period or succeeding periods as may be
determined by mutual agreement and set forth in an exchange of letters between the parties.
(d) The performance period may be changed by mutual agreement and set forth in an exchange of letters
between the parties.
3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively
governing each party.
4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic
review by an authorized representative of the party of the first part.
5. The areas to be included in the program shall be determined by mutual agreement between the parties
hereto or their authorized representatives. The methods employed in the field and office shall be those
adopted by the party of the first part to insure the required standards of accuracy subject to modification by
mutual agreement.
6. During the course of this program, all field and analytical work of either party pertaining to this program shall
be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory
manner, either party may terminate this agreement upon 60 days written notice to the other party.
7. The original records resulting from this program will be deposited in the office of origin of those records. Upon
request, copies of the original records will be provided to the office of the other party.
25
8. The maps, records, or reports resulting from this program shall be made available to the public as promptly
as possible. The maps, records, or reports normally will be published by the party of the first part. However,
the party of the second part reserves the right to publish the results of this program and, if already published
by the party of the first part shall, upon request, be furnished by the party of the first part, at costs,
impressions suitable for purposes of reproduction similar to that for which the original copy was prepared.
The maps, records, or reports published by either party shall contain a statement of the cooperative relations
between the parties.
9. USGS will issue billings utilizing Department of the Interior Down Payment (Bill) Request (form DI- 1040).
Billing documents are to be rendered ANNUALLY. Payments of bills are due within 60 days after the billing
date. If not paid by the due date, interest will be charged at the current Treasury rate for each 30 day period,
or portion thereof, that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File
B- 212222, August 23, 1983).
U.S. Geological Survey
United States
Department of the Interior
USGS Point of Contact
Name:
Marijke van Heeswijk
Address:
USGS Washington Water Science Ctr
934 Broadway, Suite 300
Tacoma, WA 98402
Telephone:
253 - 552 -1625
Email:
heeswiik @usgs.gov
Signatures
By�,y,
Name:
Address:
Telephone:
Email:
DatelkZ (►- By a -j
Date
Name of Customer
City of Tukwila
Customer Point of Contact
Signatures
—;
Name: Cynthia Barton, Ph.D., L.G., L.H.G. Name:
Title: Center Director, USGS Washington Title: WA�r'
Water Science Center
a
Name:
Title:
Date
6000002660/16W NW A20080 /FY16 -A
26
By
Date
Name:
Title:
City Of Tukwila
Utilities Committee
UTILITIES COMMITTEE
Meeting Minutes
November 24, 2015 — 5:30 p.m. — Foster Conference Room, 6300 Building
PRESENT
Councilmembers: Dennis Robertson, Chair; Verna Seal, De'Sean Quinn
Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin, Mike Perfetti, Ryan
Larson, Peter Lau, Mike Cusick, Gail Labanara and Laurel Humphrey
CALL TO ORDER: Chair Robertson called the meeting to order at 5:30 p.m.
11. BUSINESS AGENDA
A. Agreement: South 200th Street Bridge - Streamqaqe
Staff is seeking Council approval of a Water Resources Investigations Agreement with the
U.S. Department of the Interior for the South 200th Street Strearrigage Project. The U.S.
Geological Survey (USGS) installed the gage in 2011 to provide real time river flow
monitoring in the lower reaches of the Green River. The annual monitoring cost for 2016 will
be $9,610.00. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR
CONSENT AGENDA.
B. Grant Application: Gilliam Creek Fish Barrier Removal Project
Staff is seeking Committee approval to submit an application to Puget Sound Partnership
for $30,000 in grant funding for the Gilliam Creek Fish Barrier Removal Project. This project,
which will construct a fish ladder and self-regulating tide gate, is a good candidate for the
program as it is one of WRIA 9's projects in the Salmon Habitat Plan. No City match is
required. UNANIMOUS COMMITTEE APPROVAL.
C. Proiect Completion: CBD Sanitary Sewer Rehabilitation
Staff is seeking Council approval of project completion and release of retainage to R.L. Alia
Company in the amount of $547,954.88 for the CBD Sanitary Sewer Rehabilitation Project.
This contract was issued in October 2014 to repair a collapsed sewer line and install a
manhole in Andover Park East, and was completed on August 21, 2015. Cost overruns
were due to additional pipe required to repair collapsed sewer near the railroad tracks and
a separate pipe collapse that occurred during construction. UNANIMOUS APPROVAL.
FORWARD TO DECEMBER 7, 2015 REGULAR CONSENT AGENDA.
D. Proiect Completion: 2015 Small Drainage Program
Staff is seeking Council approval of project completion and release of retainage to Green
River Construction, Inc. in the amount of $182,542.58 for the 2015 Small Drainage Program.
The project provided drainage improvements at three locations and was physically
completed on October 2, 2015. Overruns were mainly due to additional usage of quarry
spall for culvert slope stabilization. UNANIMOUS APPROVAL. FORWARD TO
DECEMBER 7, 2015 REGULAR CONSENT AGENDA.
E. Agreement Supplement: 2015 CBD Sanitary Sewer Rehabilitation
Staff is seeking Council approval of Supplemental Agreement No. 1 with RI-12 Engineering,
Inc. in the amount of $96,574.00 for construction management of the 2015 Sanitary Sewer
Manhole Rehabilitation Project and 2015 Sanitary Sewer Rehabilitation Project. This
27
W.
COUNCIL AGENDA SYNOPSIS
Initials
Meeii g Date Prepared by Mayor's re . ex Council revien,
12/07/15 BG
V V
ITEM INFORMATION
ITEM NO.
3.F.
CAS NUMBER:
STAFF SPONSOR: BOB GIBERSON
� ORIGINAL AGENDA DATE: 12/07/15
AGENDA ITFINf TITLE CBD Sanitary Sewer Rehabilitation - APW/APE Sewer Repair
Project Completion and Acceptance
CATEGORY [__J Discussion
Alt
,g Date
Z motion
Mt
,g Date 12107115
❑ Resolution
Mi
,g Date
F-1 Ordinance
Aft
,g Date
❑ Bid,-Iward
Mt
,g Date
F-1 Public Hearing
,g Date
Mt
❑ Other
Aft
,g Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police Z PTV
SPONSOR'S The contract with R.L. Alia Company of Renton, WA is complete for the Commercial
SUMMARY Business District (CBD) Sanitary Sewer Rehabilitation Project - Andover Park
West/Andover Park East Sewer Repair. This project repaired a collapsed sewer line and
installed a manhole on Andover Park E. Change orders and unit price over-runs were
$129,432.42, as there was a second collapse during construction. Council is being asked to
accept and finalize the contract with R.L. Alia Company in the amount of $547,954.88.
REXIEWED BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/24/15 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
Expi,"NDri,upi,, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$547,954.88 $680,185.54 $0.00
Fund Source: 402 SEWER (PG 71, 2015 CIP)
Comments.-
MTG. DATE
RECORD OF COUNCIL ACTION
12/07/15
MTG. DATE
ATTACHMENTS
12/07/15
Informational Memorandum dated 11/20/15
State of WA Depart of Revenue Notice of Completion 14-159
Minutes from the Utilities Committee meeting of 11/24/15
29
30
City of Tukwila
Jim Haggerton, Mayor
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director o
BY: Mike Cusick, PE, Senior Program Manager
DATE: November 20, 2015
SUBJECT: CBD Sanitary Sewer Rehabilitation - Construction
City Project No. 91140203, Contract No. 14 -159
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
Notice to proceed for Contract No 14 -159 with R.L. Alia Company, of Renton Washington,
was issued on October 20, 2014. The R.L. Alia Company repaired a collapsed sewer line
and installed a manhole in Andover Park East. This contract was bid and awarded with the
CBD Sliplining Project and was partially funded with the Public Works Trust Fund Loan.
Construction was physically completed on August 21, 2015 and four change orders were
issued. The total construction budget for the two projects was $680,185.54. Cost over -runs
were due to additional pipe required to repair the collapsed sewer near the railroad tracks
and a new pipe collapse near Andover Park West that occurred during construction.
Retainage of $25,020.78 is currently being held.
Contract Award Amount (without sales tax) $370,983.00
Change Order No. 1 & 4 (time) 0.00
Change Order No. 2 (addition of manhole) 8,767.20
Change Order No. 3 (repair of additional sewer pipe) 83,243.97
Cost Over -runs 37,421.25
Sales Tax at 9.5% 47,539.46
Total Contract Amount $547,954.88
RECOMMENDATION
Council is being asked to formally accept the project and authorize the release of retainage,
subject to standard claim and lien release procedures for the CBD Sanitary Sewer
Rehabilitation Contract No.14 -159 with R.L. Alia Company in the final amount of
$547,954.88 and consider this item on the Consent Agenda at the December 7, 2015,
Regular Meeting.
Attachment: Notice of Completion for Contract No. 14 -159 with R.L. Alia Company
WAPW Eng \PROJECTS\A- SW Projects \CBD Sewer Rehabilitation (91140203) \Info Memo ALIA Close out 11 -20 -15 sb mpc gl.docx
31
32
Date: 9/10/2015
sw spare.
y.
�yt txea t� Y
❑ Original
❑ Revised #
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Contractor's UBI Number: 600 149 378
Name & Mailing Address of Public Agency Department Use Only
City of u wl a Assigned to:
6200 Southcenter Blvd.
Tukwila, Wa 98188 Date Assigned:
UBI Number: 91 -600 15 19
Notice is hereby given relative to the completion of contract or project described below
Project Name
Contract Number
Job Order Contracting
CBD Sanitary Sewer Rehabitation
114-159
❑ Yes VNo
Description of Work Done /Include Jobsite Address(es)
Repair of a collapsed sanitary sewer between Andover Park East and Andover Park West and the insertion of a
manhole in Andover Park East.
The site address is 1100 Andover Park East
�{
Federally funded transportation project? El Yes S No (if yes, provide Contract Bond Statement below)
Contractor's Name
E -mail Address
Affidavit ID*
R.L. Alia Company - idpank@rlalia.com
Intent #715912
Contractor Address
Telephone #
107 Williams Ave South
1425- 226 -8100
If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number.
❑ Retainage Bond ❑ Contract /Payment bond (valid for federally funded transportation projects)
Name:
I Bond Number:
Date Contract Awarded
Date Work Commenced
Date Work Completed
Date Work Accepted
8/18/2014
10/20/2014
18/21/2015
8/21/2015
Were Subcontracters used on this project? If so, please complete Addendum A. Yes ❑ No
Affidavit ID* -No I.&I release will be granted until all affidavits are listed.
Contract Amount
Additions ( + )
Reductions (- )
Sub -Total
$ 370,983.00
$ 129,432.41
$ 500,415.41
Liquidated Damages $
0.00
Amount Disbursed $
522,934.10
Amount Retained $
25,020.78
Amount of Sales Tax 47,539.5
(If various rates apply, please send a breakdown) $ 47539.47
,�.. TOTAL $ 547,954.88 "® TOTAL $
547,954.88
Fi NOTE: These two totals must beequal
conllllents: l
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
Contact Name:
Email Address:
r�Department of Revenue
Works Section
mmhi uimn staip Dgmnment of
Labor & Industries
CPublic
(360) 704 -5650
Contract Release
PWC @dor.wa.gov
(855) 545 -8163, option # 4
ContractRelease @LN I. WA. GOV
REV 31 0020e (4/28/14) F215 -038 -000 04 -2014
Title:
Phone Number:
Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902 -9450
publicworks@esd.wa.gov
33
Addenda►! A: Please List all Subcontractors and Sub -tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L &I release will be granted until all affidavits are listed.
Subcontractor's Name: UBI Number: (Required) Affidavid ID*
C & P Fencing 603 210 811
Bravo Environmental Services LLC 601 764 016
Eversons Econo Vac, INC
601 443 326
Apply A Line, INC
600 553 941
McDonough And Sons
601 520 714
Sleads Construction
278 048 845
Hot Mix Pavers, INC
600 310 693
West Coast Concrete Lining Systems
603 278 120
Ground Up Road Construction
602 790 246
Del Mar Concrete Cutting
602 260 574
For tax assistance or to request this document in an alternate format, please call 1- 800 - 647 -7706. Teletype (TTY) users may use the
Washington Relay Service by calling 711.
REV 31 0020e Addendum (04/28/14) F215- 038 -000 04 -2014
34
LA
City of Tukwilzr
fA Utilities •
UTILITIES COMMITTEE
Meeting Minutes
November 24, 2015 — 5:30 p.m. — Foster Conference Room, 6300 Building
PRESENT
Councilmembers: Dennis Robertson, Chair; Verna Seal, De'Sean Quinn
Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin, Mike Perfetti, Ryan
Larson, Peter Lau, Mike Cusick, Gail Labanara and Laurel Humphrey
CALL TO ORDER: Chair Robertson called the meeting to order at 5:30 p.m.
1. PRESENTATIONS
11. BUSINESS AGENDA
A. Agreement: South 200th Street Bridge - Streamga.
Staff is seeking Council approval of a Water Resources Investigations Agreement with the
U.S. Department of the Interior for the South 200th Street Streamgage Project. The U.S.
Geological Survey (USGS) installed the gage in 2011 to provide real time river flow
monitoring in the lower reaches of the Green River. The annual monitoring cost for 2016 will
be $9,610.00. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR
CONSENT AGENDA.
B. Grant Application: Gilliam Creek Fish Barrier Removal Project
Staff is seeking Committee approval to submit an application to Puget Sound Partnership
for $30,000 in grant funding for the Gilliam Creek Fish Barrier Removal Project. This project,
which will construct a fish ladder and self - regulating tide gate, is a good candidate for the
program as it is one of WRIA 9's projects in the Salmon Habitat Plan. No City match is
required. UNANIMOUS COMMITTEE APPROVAL.
C. Project Completion: CBD Sanitary Sewer Rehabilitation
Staff is seeking Council approval of project completion and release of retainage to R.L. Alia
Company in the amount of $547,954.88 for the CBD Sanitary Sewer Rehabilitation Project.
This contract was issued in October 2014 to repair a collapsed sewer line and install a
manhole in Andover Park East, and was completed on August 21, 2015. Cost overruns
were due to additional pipe required to repair collapsed sewer near the railroad tracks and
a separate pipe collapse that occurred during construction. UNANIMOUS APPROVAL.
FORWARD TO DECEMBER 7, 2015 REGULAR CONSENT AGENDA.
D. Proiect Completion: 2015 Small Drainage Program
Staff is seeking Council approval of project completion and release of retainage to Green
River Construction, Inc. in the amount of $182,542.58 for the 2015 Small Drainage Program.
The project provided drainage improvements at three locations and was physically
completed on October 2, 2015. Overruns were mainly due to additional usage of quarry
spall for culvert slope stabilization. UNANIMOUS APPROVAL. FORWARD TO
DECEMBER 7, 2015 REGULAR CONSENT AGENDA.
E. Agreement Supplement: 2015 CBD Sanitary Sewer Rehabilitation
Staff is seeking Council approval of Supplemental Agreement No. 1 with RI-12 Engineering,
Inc. in the amount of $96,574.00 for construction management of the 2015 Sanitary Sewer
Manhole Rehabilitation Project and 2015 Sanitary Sewer Rehabilitation Project_ This
35
36
COUNCIL AGENDA SYNOPSIS
Meetin ,g Date
Prepared by
Mayor's rey'ew
Council review
12/07/15
BG
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ BidAxard
g Date
Mt
❑ Public Hearing
Mtg Date
❑ Other
Alt
g Date
SPONSOR ❑ Counczl ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PW1'
SPONSOR'S The contract with Green River Construction of Tukwila, WA is complete for the 2015 Small
SUMMARY Drainage Program. This project provided drainage improvements at three locations.
Construction began August 3, 2015 and was completed on October 2, 2015. Unit price over-
runs were $400.08. Council is being asked to accept and finalize the contract with Green
River Construction in the amount of $182,542.58.
RE BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte
® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/24/15 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMIT-IT" ? Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE RI1QUIRFD AMOUNT BUDGETED APPROPRIATION REQUIRED
$182,542.58 $325,000.00 $0.00
Fund Source: 412 SURFACE WATER (PG 82, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
12/07/15
ITEM INFORMATION
ITEM NO.
3.G.
CAS NUMBER:
STAFF SPONSOR: BOB GIBERSON
ORIGINAL_ AGENDA DATE: 12/07/15
AGI.NDA ITEM TITLE 2015 Small Drainage Program
Project Completion and Acceptance
CATEGORY ❑ Discussion
Mtg Date
® Motion
g Date 12/07/15
Aft
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ BidAxard
g Date
Mt
❑ Public Hearing
Mtg Date
❑ Other
Alt
g Date
SPONSOR ❑ Counczl ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PW1'
SPONSOR'S The contract with Green River Construction of Tukwila, WA is complete for the 2015 Small
SUMMARY Drainage Program. This project provided drainage improvements at three locations.
Construction began August 3, 2015 and was completed on October 2, 2015. Unit price over-
runs were $400.08. Council is being asked to accept and finalize the contract with Green
River Construction in the amount of $182,542.58.
RE BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte
® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/24/15 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMIT-IT" ? Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE RI1QUIRFD AMOUNT BUDGETED APPROPRIATION REQUIRED
$182,542.58 $325,000.00 $0.00
Fund Source: 412 SURFACE WATER (PG 82, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
12/07/15
MTG. DATE
ATTACHMENTS
12/07/15
Informational Memorandum dated 11/20/15
State of WA Depart of Revenue Notice of Completion 15 -141
Minutes from the Utilities Committee meeting of 11/24/15
37
w
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO:
Mayor Haggerton
Utilities Committee
FROM:
Bob Giberson, Public Works Director 'o
BY:
Peter Lau, Senior Program Manager
DATE:
November 20, 2015
SUBJECT:
2015 Small Drainage Program
Project No. 91541201, Contract No. 15 -141
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract Number 15 -141 with Green River Construction, Inc. of
Tukwila, Washington was issued on August 3, 2015 for the 2015 Small Drainage Program
(SDP). This construction project provided drainage improvements at three locations in Tukwila.
The improvements included storm pipe and structure replacements, temporary erosion control,
asphalt paving and thickened edge installation, pressure -grout in and around culvert entrances,
and site restoration.
DISCUSSION
Construction was physically completed on October 2, 2015. No change order was executed for
the 2015 Small Drainage Project.
FINANCIAL IMPACT
The construction budget for the 2015 SDP and 2015 SDP — Longacres Way Project was
$325,000.00. The 2015 SDP — Longacres Way Project was accepted by the Council on August 17,
2015 for $56,748.38. For the 2015 Small Drainage Project, a small amount of unit price over -runs
were mainly due to some additional usage of quarry spall for the culvert slope stabilization. The
total of Contract #15 -141 is $182,542.58 with retainage in the amount of $9,127.13.
Contract
2015 SDP Contract Amount $182,142.50
Unit Price Over -runs 400.08
Subtotal of Contract #15 -141 $182,542.58
2015 SDP — Longacres Way Contract 56,748.38
Total 2015 Small Drainage Projects $231290.96
RECOMMENDATION
The Council is being asked to formally accept the 2015 Small Drainage Project contract with
Green River Construction, Inc. in the final amount of $182,542.58 as complete, and authorize
the release of retainage subject to standard claim and lien release procedures, and to consider
this item on the Consent Agenda at the December 7, 2015 Regular Council Meeting.
Attachment: Notice of Completion, Contract #15 -141
WAPW Eng\PROJECTSW DR Projects\Annual Small Drainage Programst2015 SDP (91541201) \Construction\2015 SDP\ #.700 - Post Construction & Closeout \Info Memo Close Out 2015 SDP 11 -20 -15 gl.docx
39
.s
�, aTnr�•
Yfry tAAS ��Y
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Contractor's UBI Number: 600582949
Date: November 16, 2015
Name & Address of Public Agency
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
UBI Number: 179 000 208
Department Use Only
Assigned to:
Date Assigned:
Notice is herebv eiven relative to the comaletion of contract or nroiect described below
Project Name
Contract Number
Job Order Contracting
2015 Small Drainage Program 115-141
Amount Retained $
❑ Yes X No
Description of Work Done /Include Jobsite Address(es)
Storm drainage improvements at 3 locations within the City. Specific improvements included: 1) removed and replaced existing storm drain pipes and drainage
structures; 2) installed new storm drain pipes and drainage structures; 3) provided temporary erosion control; 4) removed and replaced asphalt pavement and
thickened edge; 5) pressure - grouted in and around culvert entrance; and 6) site restoration. Affidavit ID for Green River Construction Company, Inc. is 608875.
Federally funded road transportation project? ❑ Yes Wr No
Contractor's Name
Telephone Number
Green River Construction Company, Inc.
1206-246-9456
Contractor Address
6402 South 144th Street, Suite #1, Tukwila, WA 98168
If Retainage is Bonded, List Surety's Name (or attach a copy)
N /A.
Surety Agent's Address
N /A.
Date Contract Awarded
Date Work Commenced
Date Work Completed
Date Work Accepted
June 15, 2015
August 3, 2015
October 2, 2015
Contract Amount
Additions ( + )
Reductions (- )
Sub -Total
Amount of Sales Tax Paid at N/A
(If various rates apply, please send a breakdown)
TOTAL
Please List all Subcontractors Below:
$
182,142.50
400.08
0.00
182,542.58
Liquidated Damages $
0.00
Amount Disbursed $
173,415.45
Amount Retained $
9,127.13
$ 0.00
$ 182,542.58
NOTE: These two totals must be equal
TOTAL $ 182,542.58
Subcontractor's Name:
UBI Number:
Affidavit ID (if known)
Briar Group, Inc.
602110282
600795
Brundage Bone Concrete Pumping, Inc.
600630026
601633
Evergreen Concrete Cutting, Inc.
601605667
600890
Puget Construction Services, Inc.
603356329
600987
Perfect Paint Striping
601803400
601419
Action Asphalt Paving, LLC
602206312
599220
F215 -038 -000 08 -2011
REV 31 0020e (08/25/11)
Continued on page 2
41
42
City Of Tukwila
eS Ci ` Utilities Committee
UTILITIES COMMITTEE
Meeting Minutes
November 24, 2015 — 5:30 p.m. — Foster Conference Room, 6300 Building
PRESENT
Councilmembers: Dennis Robertson, Chair; Verna Seal, De'Sean Quinn
Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin, Mike Perfetti, Ryan
Larson, Peter Lau, Mike Cusick, Gail Labanara and Laurel Humphrey
CALL TO ORDER: Chair Robertson called the meeting to order at 5:30 p.m.
1. PRESENTATIONS
II. BUSINESS AGENDA
A. Agreement: South 200th Street Bridqe - Streamgage
Staff is seeking Council approval of a Water Resources Investigations Agreement with the
U.S. Department of the Interior for the South 200th Street Streamgage Project. The U.S.
Geological Survey (USGS) installed the gage in 2011 to provide real time river flow
monitoring in the lower reaches of the Green River. The annual monitoring cost for 2016 will
be $9,610.00. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR
CONSENT AGENDA.
B. Grant Application: Gilliam Creek Fish Barrier Removal Proiect
Staff is seeking Committee approval to submit an application to Puget Sound Partnership
for $30,000 in grant funding for the Gilliam Creek Fish Barrier Removal Project. This project,
which will construct a fish ladder and self - regulating tide gate, is a good candidate for the
program as it is one of WRIA 9's projects in the Salmon Habitat Plan. No City match is
required. UNANIMOUS COMMITTEE APPROVAL.
C. Project Completion: CBD Sanitary Sewer Rehabilitation
Staff is seeking Council approval of project completion and release of retainage to R.L. Alia
Company in the amount of $547,954.88 for the CBD Sanitary Sewer Rehabilitation Project.
This contract was issued in October 2014 to repair a collapsed sewer line and install a
manhole in Andover Park East, and was completed on August 21, 2015. Cost overruns
were due to additional pipe required to repair collapsed sewer near the railroad tracks and
a separate pipe collapse that occurred during construction. UNANIMOUS APPROVAL.
FORWARD TO DECEMBER 7, 2015 REGULAR CONSENT AGENDA.
D. Proiect Completion: 2015 Small Drainage Program
Staff is seeking Council approval of project completion and release of retainage to Green
River Construction, Inc. in the amount of $182,542.58 for the 2015 Small Drainage Program.
The project provided drainage improvements at three locations and was physically
completed on October 2, 2015. Overruns were mainly due to additional usage of quarry
spall for culvert slope stabilization. UNANIMOUS APPROVAL. FORWARD TO
DECEMBER 7, 2015 REGULAR CONSENT AGENDA.
E. Agreement Supplement: 2015 CBD Sanitary Sewer Rehabilitation
Staff is seeking Council approval of Supplemental Agreement No. 1 with RH2 Engineering,
Inc. in the amount of $96,574.00 for construction management of the 2015 Sanitary Sewer
Manhole Rehabilitation Project and 2015 Sanitary Sewer Rehabilitation Project. This
43
COUNCIL AGENDA SYNOPSIS
-- - - - - -- -------------------------- Initial,
Meeting Date Prepared by y Mayor's rep'er' Council review
12/07/15 BG
ITEM INFORMATION
ITEMNO.
3.H.
CAS NUNIBER:
I STAFF SPONSOR: BOB GIBERSON
I ORIGINAL AGENDA DATE: 12/07/15
AGENDA ITi,'Im Trrj.i, 2015 CBD Sanitary Sewer Rehabilitation Project
Construction Management Supplement No. 1 with RH2 Engineering, Inc.
CATEGORY F-1 DiKussion
Aft
,g Date
Z Motion
Aft Date 12107115
❑ Resolution
Aft
,g Date
❑ Ordinance
Aftg Date
F-1 BidAxard
Aftg Dote
[:] Public Hearing
Aft
,g Date
❑ Other
Alt
,g Date
SPONSOR ❑ Council ❑ Mayor [:1 HR ❑ DCD ❑ Finance [:] Fire ❑ IT ❑ P&R [:] Police ❑ PWI
SPONSOR'S Contract No. 15-074 with RH2 Engineering, Inc. provided design services for the 2015
SUNINIARY Commercial Business District (CBD) Sanitary Sewer Rehabilitation Project. Supplement No.
1 will provide construction management support for the two separate construction projects
that were recently awarded by Council. Council is being asked to approve RH2's
construction management Supplement No. 1 for $96,574.00, bringing the entire contract to
$112,710.00.
REVIEWED BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
Z Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/24/15 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
ExPE'NDri,uiu," REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$96,574.00 $120,000.00 $0.00
Fund Source: 402 SEWER FUND (PAGE 71, 2015 CIP)
Comments.-
MTG. DATE
RECORD OF COUNCIL ACTION
12/07/15
MTG. DATE
ATTACHMENTS
12/07/15
Informational Memorandum dated 11/20/15
Page 71, 2015 CIP
Consultant Supplemental Agreement No. 1
Minutes from the Utilities Committee meeting of 11/24/15
45
m
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO:
Mayor Haggerton
$ 16,136.00
Utilities Committee
FROM:
Bob Giberson Public Works Dir e c t oAO
By:
Peter Lau, Senior Program Manager
DATE:
November 20, 2015
SUBJECT: 2015 CBD Sanitary Sewer Rehabilitation Project
Project No. 91541201, Contract No. 15 -074
Construction Management Supplemental Agreement No.1
ISSUE
Approve Supplemental Agreement No.1 to Contract No. 15 -074 with RH2 Engineering, Inc. (RH2).
BACKGROUND
Consultant Contract No. 15 -074 with RH2 provided design engineering services for the 2015 Central Business
District (CBD) Sanitary Sewer Rehabilitation. Two separate construction projects were generated after the
design was completed; the 2015 Sanitary Sewer Manhole Rehabilitation Project and the 2015 CBD Sanitary
Sewer Rehabilitation Project. Supplemental Agreement No. 1 with RH2 will provide construction management
(CM) support for these two sanitary sewer construction projects. City Council awarded the 2015 Sanitary Sewer
Manhole Rehabilitation Project to Olson Brothers Pro -Vac, LLC, and the construction contract for the 2015 CBD
Sanitary Sewer Rehabilitation project was awarded to Michels Corporation at the November 2, 2015 Council
meeting.
DISCUSSION
To properly manage these two sanitary sewer construction projects, the City will need CM support during the
construction phase. Through this Supplement No. 1, RH2 will provide construction inspections, review of
material submittals and change order requests, and assist with monthly payments. RH2 staff has expertise in
construction inspection for sewer pipe relining and manhole construction and has performed the design work for
these two projects. Tukwila CM staff will still provide the majority of the CM work and the remaining share of
field inspections.
BUDGET SUMMARY
This Supplemental Agreement was carefully reviewed and is reasonable for cost and scope of work.
RH2 Design Contract 15 -074
RH2 Contract 15 -074 Supplement #1
Total
RECOMMENDATION
Contract
2016 CM Budget
$ 16,136.00
$ 20,000.00
96,574.00
120,000.00
112 710.00
$140,000.00
Council is being asked to approve Supplemental Agreement No. 1 to Contract No. 15 -074 with RH2
Engineering, Inc. in the amount of $96,574.00 for the construction management of the 2015 Sanitary Sewer
Manhole Rehabilitation Project and 2015 CBD Sanitary Sewer Rehabilitation Project and to consider this item
on the Consent Agenda at the December 7, 2015 Regular Meeting.
Attachment: Page 71, 2015 CIP
RH2 Supplemental Agreement No. 1
WAPW Eng \PROJECTS\A- SW Projects \CBD Sewer Rehabilitation (91140203)\2015 CBD Sewer\Construction\ #,100 -Contract Documents \RH2 \Info Memo for RH2 Supplement #1 CM, #15- 074,11 -20 -15 gl- sb.doc 47
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: CBD Sanitary Sewer Rehabilitation Project No. 91140203
DESCRIPTION:
The asbestos concrete pipe in the CBD (commercial business district) is approximately 45 years old and
becoming soft. Slip lining the pipe will reinforce the strength with little impact to roadways and minimal excavation.
JUSTIFICATION:
If the pipe collapses, the street will have to be excavated and the cost of the repairs will be significant. In the
last five years we have had two major pipe failures on Andover Park West.
STATUS:
A Public Works Trust Fund loan was successfully obtained in 2012 for construction.
MAINT. IMPACT:
Reduced maintenance and repair costs.
COMMENT:
The limits of the 2013 project is APW to APE from Minkler Blvd to S 180th St and will now include the repair
to the sewer under the railroad tracks.
FINANCIAL
Through Estimated
(in $000's)
2013 2014 2015 2016 2017 2n1R 2n1U 2n2n RFVr1Nn Tf1TAl
EXPENSES
Design
159
33
20
20
20
20
20
292
Land (R/W)
0
Const. Mgmt.
87
120
120
120
120
120
687
Construction
639
900
900
900
900
900
5,139
TOTAL EXPENSES
159
759
1,040
1,040
1,040
1,040
1,040
0
0
6,118
FUND SOURCES
Awarded Grant
0
PWTF /Proposed PW1
45
250
455
750
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
114
509
585
1,040
1,040
1,040
1,040
0
0
5,368
TOTAL SOURCES
159
759
1,040
1,040
1,040
1,040
1,040
0
0
6,118
2015 - 2020 Capital Improvement Program
71
I •
50
SUPPLEMENTAL AGREEMENT NUMBER 1 to CONSULTANT AGREEMENT
NUMBER 15 -074
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila
Washington, herein -after referred to as "the City ", and RH2 Engineering hereinafter referred to as
"the Consultant ", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
April 6, 2015, and identified as Agreement No. 15 -074. All provisions in the basic agreement
remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Task 1— Additional CIP Planning
Objective: Revise project to fit into modified 2015 budget.
Approach:
1.1. Iteratively eliminate portions of completely designed project until the revised project is
within the City's reduced 2015 budget.
RH2 Deliverables:
• Cost estimates of alternative design packages that meet the City's revised budget, and email
and phone correspondence with City regarding scheduling the pipe segments with the
greatest criticality.
Task 2 — Bid Document Modifications
Objective: Modify previously completed set of plans and bid documents to be consistent with
reduced scope project consistent with revised CIP determined in Task 1.
Approach:
2.1. Delete portions of project from completed plan set and specifications and move some to
additive bid alternative. Produce plans and bid documents in the revised format.
RH2 Deliverables:
• Revised plans and bidding documents.
Task 3 — Services During Construction (SDC) for Central Business District
Sanitary Sewer Rehabilitation
Objective: Assist the City with technical efforts during construction of the Central Business
District Sanitary Sewer Rehabilitation project, including on -site construction observation.
Approach:
3.1 Pre - construction Meeting — Prepare for and attend one (1) pre- construction conference.
Prepare an agenda and meeting minutes for the pre- construction conference.
51
3.2 Submittal Review — Review shop drawings, submittals, and change order proposals of
those items requested in the technical specifications. Provide a written response to the
contractor and the City for each shop drawing and submittal reviewed.
3.3 Requests for Information and Pay Requests — Review written requests for information
(RFIs) and quantities for pay requests and provide written responses to the City.
3.4 Construction Observation — Provide on -site construction observation (see assumed
construction duration below) and associated administrative duties, including: observation of
the contractor and its subcontractors, bid item quantity tracking, communications with City
staff, and other tasks required in the field.
Participation or Information Needed from the City:
• Provide RFI responses to the contractor.
• Help to process the contractor's pay requests.
R112 Deliverables:
Pre - construction conference administration and documentation, including pre- construction
conference meeting agenda and minutes.
• Limited on -site construction observation and associated reports.
• Meetings and correspondence with the City and contractor, as needed, within the budgeted
hours identified in Exhibit A — Estimate of Time and Expense.
Assumptions:
• The City is performing the lead role in construction management and administration
• For Task 3.41 construction is assumed to last approximately ten (10) hours each day for
twenty -five (25) days. An R112 Engineering, Inc., (RH2) team member will be present at all
times during construction.
• Construction phase services are variable in nature and depend in part on the contractor
awarded the project. RH2's estimate is based upon an experienced and reasonable
contractor being awarded the construction contract. RH2 recommends that the City budget
the amount shown for services during construction in the fee estimate plus a contingency
amount. The contingency would cover additional services if a more intensive level of
observation and technical support becomes necessary.
• Record Drawing work may be required
Task 4 — Project Management for Central Business District Sanitary Sewer
Rehabilitation
Objective: Coordinate with City staff; monitor scope, budget, and schedule; review and issue
invoices; and maintain project files and records for the Central Business District Sanitary Sewer
Rehabilitation project.
Approach:
4.1. Coordinate with City staff on schedule, progress, and technical questions.
52
4.2. Prepare for and attend two (2) construction progress meetings. Prepare an agenda and
meeting minutes for the construction progress meetings.
4.3. Prepare invoices. Review for consistency and monitor budget spent. Provide monthly status
updates.
Participation or Information Needed from the City:
• Attendance at construction meetings by members of the City's staff.
Task 5 — SDC for Sanitary Sewer Manhole Rehabilitation
Objective: Assist the City with technical efforts during construction of the Sanitary Sewer
Manhole Rehabilitation project, including on -site construction observation.
Approach:
5.1. Pre - construction Meeting — Prepare for and attend one (1) pre - construction conference.
Prepare an agenda and meeting minutes for the pre- construction conference.
5.2. Submittal Review — Review shop drawings, submittals, and change order proposals of
those items requested in the technical specifications. Provide a written response to the
contractor and the City for each shop drawing and submittal reviewed.
5.3. Requests for Information and Pay Requests — Review written RFIs and quantities for pay
requests and provide written responses to the City.
5.4. Construction Observation — Provide on -site construction observation (see assumed
construction duration below) and associated administrative duties, including: observation of
the contractor and its subcontractors, bid item quantity tracking, communications with City
staff, and other tasks required in the field.
Participation or Information Needed from the City:
• Provide RFI responses to the contractor.
• Help to process the contractor's pay requests.
R112 Deliverables:
• Pre - construction conference administration and documentation, including pre- construction
conference meeting agenda and minutes.
• Limited on -site construction observation and associated reports.
• Meetings and correspondence with the City and contractor, as needed, within the budgeted
hours identified in Exhibit A — Estimate of Time and Expense.
Assumptions:
• The City is performing the lead role in construction management and administration.
For Task 5.4, construction is assumed to last approximately ten (10) hours each day for
twelve (12) days. An RH2 team member will be present at all times during construction.
• Construction phase services are variable in nature and depend in part on the contractor
awarded the project. RH2 's estimate is based upon an experienced and reasonable
53
contractor being awarded the construction contract. RH2 recommends that the City budget
the amount shown for services during construction in the fee estimate plus a contingency
amount. The contingency would cover additional services if a more intensive level of
observation and technical support becomes necessary.
• Record Drawing work may be required.
Task 6 — Project Management for Sanitary Sewer Manhole Rehabilitation
Objective: Coordinate with City staff, monitor scope, budget, and schedule; review and issue
invoices; and maintain project files and records for the Sanitary Sewer Manhole Rehabilitation
project.
Approach:
6.1. Coordinate with City staff on schedule, progress, and technical questions.
6.2. Prepare for and attend two (2) construction progress meetings. Prepare an agenda and
meeting minutes for the construction progress meetings.
6.3. Prepare invoices. Review for consistency and monitor budget spent. Provide monthly status
updates.
Participation or Information Needed from the City:
• Attendance at construction meetings by members of the City's staff.
1. Time for Performance, the completion date of the work shall be August 31, 2016.
2. Payment, shall be as follows:
o Payment for the work provided by the Consultant as part of this supplement
shall be made for an additional $96,574.00. The total amount for the
Consultant for this contract shall not exceed $112,710.00 without express
written modification of the Agreement signed by the City.
DATED this day of 2015.
CITY OF TUKWILA
Jim Haggerton, Mayor
54
CONSULTANT
Printed Name: Richard L. Ballard
Title: Director
EXHIBIT A
City of Tukwila
Supplemental Agreement No. 1 to Agreement No. 15 -074
2015 Central Business District Sewer Rehabilitation SDC
Estimate of Time and Expense
Tony V. Pardi John D. Hendron Kenneth D. Schonberger Zachary W. Schrempp Maureen A. Schueren
$214.00 $206.00 $161.00 $150.00 $129.00
Steve Fletcher
Hours 5138
Task 1
1.1
Principal I
Project Manager
2
Project Engineer
Staff Engineer
Administrative
Total
$
-
$
Description
$ 37
$
932
Reduce scope of project to hi within the City's reduced 2015 budget
$ 895
Support
Hours
Total Labor
Sub Cost
Total SUbconsultant
Total Expense
Total Cost
5
Professional IX 1
Professional VII
I
Professional III
......'......Ad
Professional II
.i istrative .........
� Administrative V
$ 37
$
Technician
Technician IV
Tony V. Pardi John D. Hendron Kenneth D. Schonberger Zachary W. Schrempp Maureen A. Schueren
$214.00 $206.00 $161.00 $150.00 $129.00
Steve Fletcher
Hours 5138
Task 1
1.1
ADDITIONAL CIP PLANNING
2
3
-
5
$
-
$
-
$ 37
$
932
Reduce scope of project to hi within the City's reduced 2015 budget
$ 895
Subtotal
-
2
3
-
-
5
$ 895
-
$
-
$
-
$ 37
$
932
Task2
BID DOCUMENT MODIFICATIONS
2.1
Revise bidding documents to remove work and move portions to additive bid alternative
1
2
2
2
2
9
$ 1,506
$
-
$
-
$ 53
$
1,559
Subtotal
1
2
2
2
2
9
$ 1,506
-
$
-
$
-
$ 53
$
1,559
Task 3
SDC FOR CENTRAL BUSINESS DISTRICT SANITARY SEWER REHABILITATION
3.1
Prepare for and attend one (1) pre- construction conference
-
4
6
-
-
10
$ 1,790
$
-
$
-
$ 144
$
1,934
3.2
Review shop drawings, submittals, and change order proposals
-
2
5
16
-
23
$ 3,617
16
$
2,208
$
2,208
$ 92
$
5,917
3.3
Review RFIS and pay requests, and provide written response(s) to the City
-
6
6
12
-
24
$ 4,002
2
$
276
$
276
$ 102
$
4,380
3.4
Provide on -site construction observation
-
8
40
40
-
88
$ 14,088
170
$
23,460
$
23,460
$ 1,419
$
38,967
Subtotal
-
20
57
68
-
145
$ 23,497
188
$
25,944
$
25,944
$ 1,758
$
51,199
Task 4
PROJECT MANAGEMENT FOR CENTRAL BUSINESS DISTRICT SANITARY SEWER REHABILITATION
4.1
Coordinate with City staff regarding schedule, progress, and technical questions
-
2
2
2
2
8
$ 1,292
$
-
$
-
$ 34
$
1,326
4.2
Prepare for and attend two (2) construction progress meetings
-
6
8
-
2
16
$ 2,782
6
$
828
$
828
$ 143
$
3,753
4.3
Prepare invoices and monitor project budget
-
2
2
-
-
4
$ 734
$
-
$
-
$ 19
$
753
Subtotal
-
10
12
2
4
28
$ 4,808
6
$
828
$
828
$ 196
$
5,832
Task 5
SDC FOR SANITARY SEWER MANHOLE REHABILITATION
5.1
Prepare for and attend one (1) pre- construction meeting
-
4
6
-
-
10
$ 1,790
$
-
$
-
$ 144
$
1,934
5.2
Review shop drawings, submittals, and change order proposals
-
2
6
16
-
24
$ 3,778
16
$
2,208
$
2,208
$ 96
$
6,082
5.3
Review 5517 and pay requests, and provide written response(s) to the City
-
6
6
12
-
24
$ 4,002
3
$
414
$
414
$ 102
$
4,518
5.4
Provide on -site construction observation
-
8
20
20
-
48
$ 7,868
80
$
11,040
$
11,040
$ 815
$
19,723
Subtotal
-
20
38
48
-
106
$ 17,438
99
$
13,662
$
13,662
$ 1,158
$
32,258
Task 6
PROJECT MANAGEMENT FOR SANITARY SEWER MANHOLE REHABILITATION
6.1
Coordinate with City staff regarding schedule, progress, and technical questions
-
1
1
1
1
4
$ 646
$
-
$
-
$ 18
$
664
6.2
Prepare for and attend two (2) construction progress meetings
-
6
8
-
2
16
$ 2,782
6
$
828
$
828
$ 143
$
3,753
6.3
Prepare invoices and monitor project budget
-
1
1
-
-
2
$ 367
$
-
$
-
$ 10
$
377
Subtotal
- _
8
10
1 _
3
22
$ 3,795
6
$
828
$
828
$ 171
$
4,794
PROJECT TOTAL
62
122
121
9
315 $ 51,939 299 $ 41,262 $ 41,262 $ 3,373 $ 96,574
J'. Oata1TI,90113-050\2015 CBD\Contrecn2015 SDC Cor0racl,Sopp Agmt_No. 1_FEE_2015 C80 Rehab - S0C.tls,
1111 ]12015 5'.21 PM
56
City of Tukwila
Utilities Committee
UTILITIES COMMITTEE
Meeting Minutes
November 24, 2015 — 5.30 p.m. — Foster Conference Room, 6300 Building
PRESENT
Councilmembers: Dennis Robertson, Chair; Verna Seal, De'Sean Quinn
Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin, Mike Perfetti, Ryan
Larson, Peter Lau, Mike Cusick, Gail Labanara and Laurel Humphrey
CALL TO ORDER: Chair Robertson called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
11. BUSINESS AGENDA
A. Agreement: South 200th Street Bridge - Streamgage
Staff is seeking Council approval of a Water Resources Investigations Agreement with the
U.S. Department of the Interior for the South 200th Street Streamgage Project. The U.S.
Geological Survey (USGS) installed the gage in 2011 to provide real time river flow
monitoring in the lower reaches of the Green River. The annual monitoring cost for 2016 will
be $9,610.00. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR
CONSENT AGENDA.
B. Grant Application: Gilliam Creek Fish Barrier Removal Proiect
Staff is seeking Committee approval to submit an application to Puget Sound Partnership
for $30,000 in grant funding for the Gilliam Creek Fish Barrier Removal Project. This project,
which will construct a fish ladder and self - regulating tide gate, is a good candidate for the
program as it is one of WRIA 9's projects in the Salmon Habitat Plan. No City match is
required. UNANIMOUS COMMITTEE APPROVAL.
C. Project Completion: CBD Sanitary Sewer Rehabilitation
Staff is seeking Council approval of project completion and release of retainage to R.L. Alia
Company in the amount of $547,954.88 for the CBD Sanitary Sewer Rehabilitation Project.
This contract was issued in October 2014 to repair a collapsed sewer line and install a
manhole in Andover Park East, and was completed on August 21, 2015. Cost overruns
were due to additional pipe required to repair collapsed sewer near the railroad tracks and
a separate pipe collapse that occurred during construction. UNANIMOUS APPROVAL.
FORWARD TO DECEMBER 7, 2015 REGULAR CONSENT AGENDA.
D. Project Completion: 2015 Small Drainage Program
Staff is seeking Council approval of project completion and release of retainage to Green
River Construction, Inc. in the amount of $182,542.58 for the 2015 Small Drainage Program.
The project provided drainage improvements at three locations and was physically
completed on October 2, 2015. Overruns were mainly due to additional usage of quarry
spall for culvert slope stabilization. UNANIMOUS APPROVAL. FORWARD TO
DECEMBER 7, 2015 REGULAR CONSENT AGENDA.
E. Agreement Supplement: 2015 CBD Sanitary Sewer Rehabilitation
Staff is seeking Council approval of Supplemental Agreement No. 1 with RI-12 Engineering,
Inc. in the amount of $96,574.00 for construction management of the 2015 Sanitary Sewer
Manhole Rehabilitation Project and 2015 Sanitary Sewer Rehabilitation Project. This
Utilities Committee Minutes November 24, 2015 - Page 2
supplement if approved will provide construction management support for the two projects,
including inspections, material review, change order requests, and payment assistance.
UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR CONSENT
AGENDA.
F. Consultant Selection: Tukwila International Boulevard Redevelopment Project
Staff is seeking Council approval of a construction management contract with AKANA in the
amount of $72,646.00 for the Tukwila International Boulevard Redevelopment Project. This
project will demolish the Sam's Smoke Shop building along with the Great Bear, Boulevard,
and Spruce Motels. The proposed scope of work is based on the number of expected
working days and is independent of the decision the Council makes regarding the Travelers
Choice Motel. That property is currently being evaluated as a potential site for art use in
partnership with 4Culture, and a decision is expected in December. UNANIMOUS
APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR CONSENT AGENDA.
G. Water, Sewer, and Surface Water Rates for 2016
Staff is seeking Council approval of a resolution adopting a new Public Works fee schedule
to update water, sewer, and surface water rates for 2016. Committee packets include rate
comparison charts for neighboring cities for each type.
Water: After analyzing the needs of the water enterprise fund, staff is proposing no increase
for single family or multifamily residential customers and a 5% increase for
commercial/industrial.
Sewer: Staff is proposing no increase for residential customers and a 5% increase for
commercial/industrial.
Surface Water: Staff is proposing a 15% increase for residential and commercial customers.
Committee members asked clarifying questions. Committee Chair Robertson requested a
2016 work plan item to discuss financing of large projects in greater detail, including
information on utility-specific local improvement districts. The Committee forwarded the
resolution to the consent agenda but asked that Public Works staff be in attendance to
address any questions that arise. UNANIMOUS APPROVAL. FORWARD TO DECEMBER
7, 2015 REGULAR CONSENT AGENDA.
Ill. MISCELLANEOUS
Meeting adjourned at 6:15 p.m.
Next meeting: Tuesday, December 15, 2015 - 5:30 p.m. - Foster Conference Room
--- Committee Chair Approval
Minutes by LH_ Reviewed by GL
W
COUNCIL AGENDA SYNOPSIS
--- -------------- --------- -- - - - - -- Initial,
Meetin ,g Date Prepared by Mayor's review, Council review
12/07/15 BG
ITEM INFORMATION
ITEM NO.
3.1.
CAS NUMBER:
STAFF SPONSOR: BOB GIBERSON
ORIGINAL,AGENDA DATE:: 12/07/15
AGENDA ITEnI TITLE Tukwila International Blvd Redevelopment Project - Demolition
Construction Management Contract with AKANA
CATEGORY ❑ Discussion
Mtg Date
® Motion
Aft
g Date 12107115
❑ Resolution
g Date
Mt
❑ Ordinance
Aft
g Date
❑ BidAward
Mt
g Date
❑ Public Hearing
Aft
g Date
❑ Other
g Date
Aft
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PIV
SPONSOR'S This contract is for construction management services for the Tukwila International
SUMMARY Boulevard Redevelopment Project - Demolition. AKANA was selected from the list of three
consulting firms. Construction management services will include project management,
documentation, and part -time inspection for the demolition contract that the City plans to
award in December 2015. Council is being asked to approve the construction management
contract with AKANA for $72,646.00.
R1�VIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte
® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/24/15 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMrrrrE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$72,646.00 $250,000.00 $0.00
Fund Source: 302 FACILITIES (PAGE 43, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
12/07/15
MTG. DATE
ATTACHMENTS
12/07/15
Informational Memorandum dated 11/20/15
Consultant Selection Scoring Matrix
Page 43, 2015 CIP
AKANA Contract with Scope of Work and Fee
Minutes from the Utilities Committee meeting of 11/24/15
59
AM
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
BY: Robin Tischmak, City Engineer
DATE: November 20, 2015
SUBJECT: Tukwila International Blvd Redevelopment Project — Motel Demolition
Project No. 91330201
Construction Management Consultant Selection and Contract
ISSUE
Execute a construction management contract with AKANA for the demolition of the Great
Bear, Boulevard, and Spruce Motels and Sam's Smoke Shop on Tukwila International
Boulevard (TIB). Demolition of the Traveler's Choice is included if awarded by Council.
BACKGROUND
The City purchased the Great Bear, Boulevard and Traveler's Choice motels from the
Federal Government in 2014 and Sam's Smoke Shop and the Spruce Motel in 2015 as part
of the TIB Redevelopment Project. Bids were received and opened on October 22, 2015 for
demolition of the buildings and site stabilization, which the City plans to award in December
2015.
ANALYSIS
Management of the construction contract will require outside consulting services to assist
with project management, documentation, and part -time inspection. The City is proposing to
provide an inspector from Public Works staff to cover the majority of the inspection.
AKANA was selected from a list of three firms and was determined to be the most qualified
consultant to provide the requested services. The proposed contract scope of work is based
on the number of expected working days in the contract and is independent of whether or
not the City awards the Bid Alternate No. 1 to demolish the Traveler's Choice Motel.
BUDGET AND BID SUMMARY
Contract Budget
AKANA CM Contract $ 72,646.00 $250,000.00
RECOMMENDATION
Council is being asked to approve the construction management contract for the TIB
Redevelopment Project with AKANA for $72,646.00, and to consider this item on the
Consent Agenda at the December 7, 2015 Regular Meeting.
Attachments: Consultant Selection Scoring Matrix
Page 43, 2015 CIP
Contract with Scope of Work and Estimate
WAPW Eng \PROJECTSW- BG Projects \Tukwila Village (90030222) \Demolition \Info Memo Demolition Motels - CM AKANA 11 -20 -15 gl- rt.docx
61
62
Tukwila International
Blvd. Redevelopment
Project - Motel
Demolition
Consultant
0
io
i�
0
Cm
0
V
Date: 11/4/15
H: \Scoring Matrix.xlsScoring Matrix.xls
W
Total Possible Points
15
20
20
10
15
20
100
AKANA
15
20
18
10
15
20
98
1
Anchor Envronmental
15
20
17
5
15
20
92
2
Harris & Associates
15
16
16
8
12
18
85
3
Date: 11/4/15
H: \Scoring Matrix.xlsScoring Matrix.xls
W
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT:
TIB Redevelopment Project Project No. 91330201
DESCRIPTION:
This Tukwila International Blvd (TIB) Redevelopment Project is for the acquisition and disposition of properties
within and adjacent to the City's Urban Renewal Area.
JUSTIFICATION:
Improve the neighborhood's safety by eliminating the high amounts of crime associated with the motel properties.
STATUS:
The City has completed appraisals and is in negotiations with the property owners and the US Attorney
General's Office to purchase four motels and a smoke shop.
MAINT. IMPACT:
If purchased, the City will need to demolish buildings and maintain the properties until they are redeveloped.
COMMENT:
Land purchase costs are based on appraised value. Engineering includes legal and administrative expenses.
Debt service costs are not shown (see Attachment A).
FINANCIAL Through Estimated
(in $000's) 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL
EXPENSES
Engineering
35
250
250
535
Land (R/W)
3,610
1,590
5,200
Construction
250
200
50
500
TOTAL EXPENSES
35
4,110
1 2,040
1 50
1 0
0
0
0
0
6,235
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Land Sale
2,250
2,250
Bonds
3,850
2,250
6,100
City Oper. Revenue
35
260
(210)
(2,200)
0
0
0
0
0
(2,115)
TOTAL SOURCES
35
4,110
1 2,040
1 50
1 01
01
01
01
01
6,235
2015 - 2020 Capital Improvement Program 43
M
City of Tukwila Contract Number:
6200 Southcenter Boulevard, Tukwila WA 98188
CONSULTANT AGREEMENT FOR
CONSTRUCTION MANAGEMENT SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City ", and AKANA, hereinafter referred to as "the Consultant ", in consideration of
the mutual benefits, terms, and conditions hereinafter specified.
1. Proiect Designation. The Consultant is retained by the City to perform Construction
management services in connection with the project titled Urban Renewal Motel Demolition.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending 270 Calendar days from
execution, unless sooner terminated under the provisions hereinafter specified. Work under
this Agreement shall commence upon written notice by the City to the Consultant to proceed.
The Consultant shall perform all services and provide all work product required pursuant to
this Agreement no later than 270 Calendar days from NTP unless an extension of such time is
granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $72,646.00 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
65
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Consultant's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
CA revised : 1 -2013
W%
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non - owned, hired and leased vehicles. Coverage
shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute
form providing equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
Page 2
2. Commercial General Liabilitv insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
4. Professional Liability with limits no less than $1,000,000 per claim and
$1,000,000 policy aggregate limit. Professional Liability insurance shall be
appropriate to the Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self- insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A: VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant
before commencement of the work. Certificates of coverage and endorsements as required
by this section shall be delivered to the City within fifteen (15) days of execution of this
Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
CA revised : 1 -2013
Page 3
67
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non - Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any
such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The provisions
of this Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
CA revised : 1 -2013
MP
Page 4
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Jeff Faunce
3380 146" place SE, suite 105
Bellevue, Washington 98007
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
DATED this day of
CITY OF TUKWILA
Mayor, Jim Haggerton
Attest /Authenticated:
City Clerk, Christy O'Flaherty
CA revised: 1 -2013
20
CONSULTANT
Printed Name: Ken Valder
Title: Vice President
Approved as to Form:
Office of the City Attorney
Page 5
M
70
EXHIBIT A
SCOPE OF SERVICES
Construction Management Services
City of Tukwila Urban Renewal Motel Demolition
Akana (CONSULTANT) will provide professional Construction Management (CM) Services for the City of Tukwila
(CITY). These services will include CM, contract administration, field observation, documentation, and reporting as
required during the "Urban Renewal Motel Demolition Project ". All services will be provided in accordance with
the Washington State Department of Transportation's (WSDOT) Local Agency Guidelines and Construction Manual.
Consultant will be providing Construction Management (Jeff Faunce), Contract Administrator, and Inspection
services on a Part time basis to the project to perform the duties listed below.
Project Description
The project includes Demolition and site reconfiguration of four (4) Motel properties and one retail property,
including but not limited to: removal of site structures and improvements, cutting /capping utilities, removal of one
approx. 60" Dia. retention pipe, removal of concrete and asphalt paving, installation of new chain link and cedar
split rail fencing, new drainage, piping and illumination and other work necessary.
Work Breakdown Structure by Tasks
100 Pre - Construction Services:
101 CONSULTANT will review bid documents to become familiar with the project.
102 City Inspector will take pre- construction photographs and burn them to a disc to include in hard -copy
files.
103 CONSULTANT will conduct a site visit with City Inspector to become acquainted with the project site.
104 CONSULTANT will prepare hard -copy and electronic files for project documentation.
105 CONSULTANT will prepare Project Templates for:
A. Design Changes
B. Change Orders and Change Order Justifications
C. Case Log and Case Log Files
D. Pay Estimates, including Ledger
E. Forecasted Cost to Complete
F. Coordination Meeting Agendas, Minutes and Sign -In Sheets
106 CONSULTANT will prepare Project Logs for tracking:
A. Design Changes
B. Change Orders
C. Requests for Information(RFI)
D. Submittals
E. Materials on Hand (will correlate with Pay Estimates)
F. Employment Documentation
107 CONSULTANT will prepare for, and conduct, a Pre - Construction meeting. Duties will include:
A. Preparing an agenda draft and sending it to the CITY for review /comments.
B. Developing an attendees list with input from CITY.
C. Conducting the meeting.
D. Preparing Meeting Minutes, sending them to CITY for review /comments, revising them per
comments and distributing them to attendees and affected stakeholders.
108 CONSULTANT will review the Contractor's initial Schedule against allowable Working Days. CONSULTANT
will also review schedule sequencing and activity duration to check that they are reasonable. Any
discrepancies, conflicts or unreasonable work durations will be brought to the attention of the Contractor
and the CITY will be notified.
109 CONSULTANT will prepare up to 4 monthly CONSULTANT progress invoices for CITY review and payment.
200 Construction Management Administration:
71
201 CONSULTANT will prepare up to 4 Monthly Progress Pay Estimates for work performed by Contractor.
These will be completed once CONSULTANT and Contractor have reached agreement on estimate
quantities.
202 City inspector will prepare Weekly Statement of Working Day reports.
203 CONSULTANT will monitor Contractor and Sub - Contractor's employment documentation for adherence to
contract requirements. Monitoring will include:
A. Maintaining Employment Documentation Log.
B. Collecting, reviewing and approving (or rejecting) Requests to Sublet.
C. Collecting Certified Payrolls to verify that they meet contract wage requirements.
D. Collecting Statements of Intent to pay prevailing wages.
E. Collecting Affidavits of Wages Paid.
204 CONSULTANT will review and respond to Requests for Information (RFIs) submitted by the Contractor.
Responses will include technical interpretations of the drawings, specifications, and Contract Documents.
The CONSULTANT will update the RFI Log as RFIs are submitted and resolved.
205 CONSULTANT and City Inspector will monitor issues that may eventually have impacts to the project
budget or schedule. These issues will be documented Information included in the Log will be:
A. An assigned number that will be used to track each issue separately.
B. The date the issue became known.
C. A description of the issue.
D. An estimate of the lowest cost necessary to resolve the issue. If resolution creates an overall
decrease to the budget, this amount would be negative.
E. An estimate of the highest cost necessary to resolve the issue.
F. An estimate of the issue's impact on Working Days.
G. A summary of project documents that relate to the issue.
H. Comments relating to the issue.
206 CONSULTANT will prepare Change Orders and will include the CITY in the process of Change Order
negotiation and preparation. Items tracked using the Issue Log may eventually become Change Orders.
CONSULTANT Change Order work will include:
A. Scheduling and conducting negotiation meetings. The CONSULTANT will create and distribute
meeting agendas and minutes.
B. Preparation of independent Engineer's Estimates.
C. Compilation of Change Order back -up. This will include, but is not limited to:
i. Engineer's Estimates
ii. E -mail correspondence
iii. Extra Work Orders from Contractor
iv. Design Change Documents
v. Meeting Minutes
D. Preparation of Change Order Justifications. (1 change order included in proposal cost)
Justifications will include:
i. A description of the change.
ii. An evaluation of what is required by the Contract.
iii. An explanation as to why a Change Order is necessary.
iv. Descriptions of considered alternatives to a Change Order.
v. The reasons for entitlement; why the work cannot be paid for under the existing
contract.
vi. The names of those that approved the Change Order.
vii. An evaluation of impact to Working Days.
viii. Change Order back -up.
E. Writing the Change Orders and providing them to CITY for edits and /or concurrence.
F. Obtaining the necessary signatures for execution once concurrence has been given by the CITY.
G. Maintaining the Change Order Log.
300 Construction Services - Field: Calendar Days 180: of these days 135 Calendar days compromise this
contract proposal as indicated on page P -1 of the contract documents.
72
CONSULTANT will provide Part time Inspection consisting of a senior and Junior inspector depending on
the skill sets needed for the days operation to assist in layout and slope verification to meet ADA and
observe day -to -day conduct of construction. This will include acting as the project hub for
communications, monitoring Contractor adherence to Contract Documents and documentation of
Contractor's work progress for payment. Work will include the following:
301 CONSULTANT will request and review the Contractor's breakdowns of lump -sum items for accuracy and
payment purposes. Breakdowns will be used to evaluate construction progress of these items for pay
estimates.
302 City and Consultant Inspectors will prepare Field Note Records that detail Contractor's completed work
for inclusion in monthly Pay Estimates. Field Note Records will internally be checked for accuracy prior to
being entered into Pay Estimates.
303 Prior to monthly Pay Estimate completion, the City and CONSULTANT will coordinate with the Contractor
to reach agreement on the Pay Estimate quantities.
304 City will review the materials delivered to the project site to ensure they are the approved construction
materials. This will be done by checking them against the approved Submittals and noting materials
delivered on Inspector Daily Reports (IDR).
305 The CONSULTANT Inspector(s) will prepare up to 10 Inspector's Daily Reports when city Inspector is
absent. If there is more than one Inspector, each will prepare an individual report. IDRs will include:
A. Weather information.
B. Contractor and Subcontractors working that date, as well as the on -site representative for each.
C. A work activity summary.
D. Bid items worked on.
E. Equipment and employees utilized and hours used /worked.
F. A diary to be used as a narrative of the day's events.
G. Photos.
H. Materials used.
306 City and Consultant will take photos of construction progress and will maintain them electronically in an
orderly fashion. Upon completion of the project, these photos will be burned to discs that will be
included in the hard -copy files.
307 CONSULTANT will assist the CITY regarding Public Information by assisting the CITY with responding to
project related questions from property owners and the general public.
308 City and Consultant will review the Contractor's As -Built drawings. Drawings will be checked for accuracy
and to determine if they reflect as- constructed conditions.
400 Materials:
City will review submittals by the Contractor. Materials that do not require testing will be rejected, approved or
conditionally approved per the requirements of the City and the Contract provisions. Materials that require testing
will be rejected, approved or conditionally approved per results of field evaluation and WSDOT Construction
Manual requirements. The Contractor will be notified immediately of any unapproved materials or failed test
results.
401 CONSULTANT will update the Submittal list as submittals are rejected, approved, or conditionally
approved as well as when test results are obtained.
402 City and Consultant will inspect materials and conduct testing in accordance with the Cities direction and
the WSDOT Construction Manual.
403 City and Consultant will inspect the Concrete for adherence to Contract requirements. Test cylinders will
be taken as required, inspectors will inspect loads to verify that conformance with Mix design is met.
404 City and Consultant will inspect installation of Hot Mix Asphalt for adherence to Contract requirements.
405 Consultant will provide a sub consultant to perform a Minor Materials Testing to a limit of $5000.00 for
Asphalt compaction, Concrete Cylinders, and backfill compaction as directed by the Inspection staff.
500 Project Completion:
Assist the CITY with the close -out of the project. Items of work include the following:
73
501 CONSULTANT will coordinate with the CITY, and the Contractor to resolve outstanding project issues. This
includes up to 2 Project Closeout Meetings. The CONSULTANT will prepare and distribute the agendas
and minutes.
502 City will prepare and issue a Letter of Substantial Completion. Prior to being issued to the Contractor.
Issuance of this letter will mark the beginning of project completion.
503 CONSULTANT will coordinate with the Contractor to obtain all outstanding project documentation.
504 City and Consultant will prepare a Punch List of work items for the Contractor. This list will be created
with input from the CITY. Creation of the list will include 1 initial project walkthrough and up to 2 follow -
up walkthroughs to ensure Punch List work is complete. The list may still be revised after it has been
issued to the Contractor.
505 City will prepare and issue a Letter of Physical Completion. This letter will denote that the Contractor's
work is completed.
506 City and Consultant will take photos of completed project and will maintain them electronically in an
orderly fashion. Upon completion of the project, these photos will be burned to discs that will be
included in the hard -copy files.
507 City and Consultant will receive As- Builts (Record Drawings) from the Contractor upon issuance of Physical
Completion and will perform a review of the drawings for accuracy.
508 CONSULTANT will prepare the Final Pay Estimate and Voucher. Prior to being issued to the Contractor,
drafts of these items will be routed to the CITY for review /approval.
509 CONSULTANT will review the project records to verify that they are complete. This will be a last check
before hard -copy files are transferred to the CITY.
510 Attend a wrap up meeting with the CITY.
600 Optional Field Services:
Upon written approval from the CITY, the CONSULTANT shall provide engineering services beyond the work
identified above. Services may include the addition of new tasks; additional working days added to the contract or
increasing the work effort of the engineering services as directed by the CITY. Such work shall be specified in a
written Supplement to this Agreement.
Optional services may include: additional work caused by extension of contract time due to Non - Working Days or
schedule delays, additional project meetings, additional testing due to failing tests, additional surveying and
mapping, additional geotechnical analysis, additional environmental documentation, document printing and
overtime due to the contractor working weekends.
Assumptions:
• This scope and fee does not include construction support services during non - working days. A Non -
Working Day is defined in the WSDOT Standard Specifications as "...unworkable because of weather or
conditions caused by the weather that prevents satisfactory and timely performance of the work shown
on the critical path of the Contractor's approved schedule." If the contract amount under this agreement
is exceeded, the CONSULTANT may request a supplement to cover the costs incurred from work
completed on Non - Working Days.
• Construction will take no more than 135 Calendar days for this contract proposal as indicated on page P-
1 of the contract documents.
• The Contractor will be responsible for environmental documentation requirements.
• No Overtime has been estimated.
• Assume the contractor will work 8:00 am to S:OOpm, working a 40 hour week, 8 hours a day, I shift.
• No office space for Consultant will be provided, weekly meeting space will be assumed to be available at
Public works.
• Consultant will provide vehicle and fuel, cell phone, standard safety wear and laptop computer.
• Mileage for PPM, PM /RE, PE, and CA, assume 40 x trips @ 60 miles round trip (includes anticipated on -site
daily mileage). inspection mileage will be charged assume 65 trips at 60 miles round trip
74
Deliverables by Task:
• 100 Pre - Construction Services
0 101 Sub - Consultant Agreements
0 102 Notice to Proceed Letter
0 103 Award Data Package
0 112 Pre - construction meeting agenda, sign -in sheet and minutes
0 113 Initial CPM Schedule Review with up to 2 updates
0 114 4 CONSULTANT Progress Invoices
• 200 Construction Management Administration
0 201 Up to 4 Pay Estimates
0 203 Employment documentation and tracking log for Contractor and Sub - Contractors
0 204 RFI responses and RFI Log
0 205 Case Log
0 207 Change Orders (CO), a CO Log and CO justifications with back -up
• 300 Construction Services — Field
0 301 Review of lump -sum breakdowns
0 302 Field Note Records
0 304 Scale Certifications, Scaleman's Daily Reports and Scale Report Log
0 306 Inspector's Daily Reports ( Consultant)
0 308 Disc of construction progress photos
• 400 Materials
0 401 Approved Request for Approval of Materials (RAM), ROM and test reports
• 500 Project Completion
0 501 Meeting agendas, sign -in sheets and minutes for up to 2 close -out meetings
0 502 Letter of Substantial Completion
0 504 Final Punch List
0 505 Final Change Order
0 506 Letter of Physical Completion
0 507 Disc of completed project photos
0 508 Contractor produced As- Builts (Record Drawings)
0 509 Final Pay Estimate and Voucher
0 510 Hard - copies of project files
75
76
Proposal Fee Estimate
Exhibit B
CLIENT Name: City of Tukwila
PROJECT Description: Urban Renewal Motel Demolition phase 2 Scott inspection
Proposal /Job Number: Date: 11/12/15
AKANA
January 1, 2014 Rates
Classification:
d
V
3
u
-
:
w
L N
d L N
-° O a
d
N
Y .E ma Q
Total
CZE CZE CZE 1 Sub
T 0
C7
d
L
c = x o
H O ii. °
Sub CZE
0.
3
L
to 2
R la
5 in
CZE
co
V
O
CZE
Q.
co z
V i
0 2
Total Expenses
Total Labor +
Expenses
Hourly Rate:
$72 1 $72 1$50 $40 $30
Hours
Fees 143% 10% Fees Fees 5% Fees 5%
Fees
Task 100 - preconstruction services
Preconstruction services
16 4
8 12 24
64
$3,042 $4,353 $739 $0 $0
$5,092
$8,134
$0 $0 $0 $0 $0
$0
$0
$01 $0 $0 $0 $0
$0
$0
Task
0 OI
0
$01 $0
$01 $0
$0
$0
$0
Task 100 - Subtotal
16, 4i 8
12, 24
64
$3,042
$4,353
$739
$0 $0I $0I $0 $0
$5,092
$8,134
Task 200 - Construction Services Field office
Administration
48
156
204
$8,142
$11,651
$1,979
$0, $0 $1,344
$67
$15,041
$23,183
FA tracking
12
32
44
$1,825
$2,612: $3,7381 $0 $0
$6,350
$8,176
0
$0
$0 $0 $0 $0
$0
$0
0
$0
$0 $0, $0 $0
$0
$0
Task 200- Subtotal
601 OI 0 0 188
248
$9,967 $14,263, $5,717 $0 $0 $0 $1,344', $67
$21,392
$31,359
Task 300 - Construction Services Field
field inspection services
fa tracking
36
80
116
0
$6,596 $9,439 $1,604;
$0. $0 $0
$0, $2,184
$0
$109
$0
$13,336
$0
$19,932
$0
Task
0
$0 $0 $0
$0
$0
$0
$0
0
$0; $0
$0
$0
$0
$0
$0
Task300- Subtotal
36 0 80
01 0
116
$6,5961 $9,439
$1,604 $0 $0
$0I $2,184 $109
$13,336
$19,932
Task 400 - materials
materials
0
$0 $0
$0, $5,000 $250
$0
$5,250
$5,250
Task
0
$0, $01 501 $0
$0
$0
$0
Task
0
$01 $0 $0 $0
$0
$0
$0
Task
0
$0 $0 $0 $0
$0
$0
$0
Task 400 - Subtotal
O1 0
0 0; 0
0
$0 $0 $0 $0 $5,000 $250', 501 $0
$5,250
$5,250
Task 500 - Project Completion
closeout
16,
16,1 24
56
$2,674', $3,826: $650 $781 $39
$0
$5,296
$7,970
Task
i
0
$01 $0 $0
$0
$0
$0
$0
Task
'
0
$01 $01
$0
::
$0
$0
$0
$0
Task
0
$0 $0
$0
$0
$0
$0
$0
Task 500 - Subtotal
16 0 16 01 24
56
$2,6741 $3,8261 $650
$781 1 $0i $391 $01 $0
$5,296
$7,970
hidden line - task groups end
I
All Phases Total
128 4', 104 121 236
484
$22,279 $31,882j $8,710, $7811 $5,000', $289 $3,528, $176
$50,367
572,646
W: \PW Eng \ OTHER \Forms \Agendas \UC Agenda Items \Exhibit E-1 Cost Estimate phase 2
2012 Cooper Zieiz Engineers, Inc.
m
Utilities Committee Minutes November 24, 2095 - Page 2
supplement if approved will provide construction management support for the two projects,
including inspections, material review, change order requests, and payment assistance.
UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR CONSENT
AGENDA.
F. Consultant Selection: Tukwila International Boulevard Redevelopment Protect
Staff is seeking Council approval of a construction management contract with AKANA in the
amount of $72,646.00 for the Tukwila International Boulevard Redevelopment Project. This
project will demolish the Sam's Smoke Shop building along with the Great Bear, Boulevard,
and Spruce Motels. The proposed scope of work is based on the number of expected
working days and is independent of the decision the Council makes regarding the Travelers
Choice Motel. That property is currently being evaluated as a potential site for art use in
partnership with 4Culture, and a decision is expected in December. UNANIMOUS
APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR CONSENT AGENDA.
G. Water Sewer, and Surface Water Rates for 2016
Staff is seeking Council approval of a resolution adopting a new Public Works fee schedule
to update water, sewer, and surface water rates for 2016. Committee packets include rate
comparison charts for neighboring cities for each type.
Water: After analyzing the needs of the water enterprise fund, staff is proposing no increase
for single family or multifamily residential customers and a 5% increase for
commercial /industrial.
Sewer: Staff is proposing no increase for residential customers and a 5% increase for
commercial /industrial.
Surface Water: Staff is proposing a 15% increase for residential and commercial customers.
Committee members asked clarifying questions. Committee Chair Robertson requested a
2016 work plan item to discuss financing of large projects in greater detail, including
information on utility- specific local improvement districts. The Committee forwarded the
resolution to the consent agenda but asked that Public Works staff be in attendance to
address any questions that arise. UNANIMOUS APPROVAL. FORWARD TO DECEMBER
7, 2015 REGULAR CONSENT AGENDA.
III. MISCELLANEOUS
Meeting adjourned at 6:15 p.m.
Next meeting: Tuesday, December 15, 2015 - 5:30 p.m. - Foster Conference Room
Committee Chair Approval
Minutes by L 1, Reviewed by GL
79
Mm
COUNCIL AGENDA SYNOPSIS
Initiair
Meetin Date Prepared by Mayor's re view Council review
12/07/15 BG
ITEM INFORMATION
ITEMNO.
3.J.
NE
S'T'AFF SPONSOR: BOB GIBERSON
ORIGINALAGENM DATE: 12/07/15
AGENDA ITEM TITT,i, Resolution updating the Public Works Fee Schedule for the
2016 Water, Sewer, and Surface Water Rates
CA'T'EGORY ❑ Duczession
Mtg Date
❑ Motion
Alt
g Date
® Resolution
Mtg Date 12107115
❑ Ordinance
Alt Date
❑ .BidAward
Mtg Date
❑ Public Hearing
g Date
Mt
❑ Other
Alt
g Date
SPONSOR ❑ Council []Mayor ❑ HR ❑ DCD ❑ Finance ❑ .Fire ❑ IT ❑ P&R ❑ Police ® PWI
SPONSOR'S The City's water, sewer, and surface water rates need to be increased to meet operational
SUTNINL -CRY and capital expenditures. Commercial /Industrial water consumption rates will increase to
$4.60/$6.30 and the sewer fund's monthly commercial/ industrial rates will increase from
$51.00 to $53.50. The surface water residential fees will increase from $142.00 to $163.00
and commercial properties will increase to $196.28/$1,640.26.
RT,VIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte
® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/24/15 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR /ADNIIN. Public Works Department
COMMI'17EE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source: 401 WATER, 402 SEWER, AND 412 SURFACE WATER
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
12/07/15
MTG. DATE
ATTACHMENTS
12/07/15
Informational Memorandum dated 11/20/15
Exhibit A - Rate Matrix, Exhibit B - KC Ord. #18064, & Exhibits C - Comparisons
Resolution - Public Works Fee Schedule
Attachments D, E & F, Proposed CIP
Minutes from the Utilities Committee meeting of 11/24/15
NE
LIM
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
To:
Mayor Haggerton
Utilities Committee
From:
Bob Giberson, Public Works Director 4 @4
By:
Gail Labanara, Public Works Analyst
Date:
November 20, 2015
Subject: Water, Sewer, and Surface Water Rates for 2016
ISSUE
Adopt 2016 water, sewer, and surface water rate increases.
WATER
Public Works has analyzed the needs of the water enterprise fund. Cascade Water
Alliance's (CWA) wholesale water rates were increased 2.75% each year for 2015 and
2016. A rate increase is being proposed for consumption charges for commercial /industrial
rates.
Exhibit A is a rate matrix of all of the proposed utility rate increases for residential
customers. Exhibit C -1 shows a comparison of adjoining cities and their water rates. Exhibit
D is the Resolution which updates the Public Works Fee Schedule.
King County Ordinance No. 18064 shows no change in the King County sewage disposal
fees for 2016. The King County sewer rate will remain $42.03 per residential customer
equivalent per month. The King County sewage treatment capacity charge (for any new
sewer connections) will increase from the current $57.00 to $58.70 per month for fifteen
years for any sewer connection occurring between January 1, 2016 and December 31,
2016. Exhibit B is King County Ordinance No. 18064 for the 2016 rates.
Tukwila's sewer base rate is scheduled for an increase (see Table 2) in accordance with the
rate model which analyzes the City's operational and capital needs. The City's sewer rate
will increase from $51.00 to $53.50 for up to 750 cubic feet or fraction thereof for
commercial /industrial customers. Exhibit C -2 shows a comparison of adjoining cities and
their sewer rates.
SURFACE WATER
Tukwila's surface water base rate is scheduled for an increase in 2016. The City's surface
water rate will increase from $142.00 to $163.00 per residential parcel, per year and will
range from $196.28 to $1,640.26 per 4,356 square foot for all other parcels. Exhibit C -3
shows a comparison with other cities and their surface water rates.
MW
INFORMATIONAL MEMO
Page 2
TABLE 1 - WATER RATES PROPOSED FOR 2016
CATEGORY
Current 2015
Charges
Proposed
for 2016
Single Family
$16.00
No change
Multi - Family (each condo, apt, or dwelling unit)
$16.00
No change
Multi - Family Consumption Charges per 1 CCF
$3.21 & $4.49
No change
Commercial /Industrial Consumption per 1 CCF
$4.38 & $6.00
$4.60 & $6.30
TABLE 2 - SEWER RATES PROPOSED FOR 2016
CATEGORY
Current 2015 Rates
Proposed for 2016
Residential Sewer Service
(single dwelling unit)
Flat rate of $29.00
per month
No change
Residential Sewer Service
(multiple dwelling unit, permanent type)
Flat rate of $29.00 per
month for each dwelling unit
No change
Commercial /Industrial Sewer
Service
Flat rate of $51.00-1
per month and, any usage
over 750 cubic feet of water
per month shall be at the rate
of $51.00 per 750 cf
Flat rate of $53.50
per month and, any usage
over 750 cubic feet of water
per month shall be at the rate
of $53.50 per 750 cf
The attached Public Works Fee Schedule Resolution only includes utility and transportation
fees.
RECOMMENDATION
The Council is being asked to adopt the City's 2016 water, sewer, and surface water proposed
rate increases in accordance with the Public Works Fee Schedule Resolution and consider
this item on the Consent Agenda at the December 7, 2015 Regular Meeting.
Attachments: Exhibit A Rate Matrix
Exhibit B King County Ordinance No. 18064 for 2016
Exhibit C -1 through C -3 Comparison of Rates with Adjoining Cities
Exhibit D Public Works Fee Schedule Draft Resolution
Attachment D — Water
Attachment E — Sewer
Attachment F — Surface Water
84 W:\PW Eng \OTHER \Gail Labanara \Water & Sewer Documents \Info Memo 2016 Water Sewer & SWM 2016 Rates 11- 20- 15.docx
City of Tukwila Proposed Utility Rate Increases
Monthly Fees for Residential Customers
With 10 % City Utility Tax
Exhibit A
RESIDENTIAL WATER RATES
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
Total
City of Tukwila Surface Water
+9%
+3%
+10%
+15%
+15%
+10%
+10%
+10%
+5%
+5%
+5.6%
+5%
+5%
+5%
+5%
+5%
+5.2%
King County Sewer Treatment
23.40 to 25.60
$25.60
+11.7%
$27.95
27.95 to 31.90
$31.90
31.90 to 36.10
$36.10
36.10 to 39.79
$39.79
+2.5%
+2.5%
+2.5%
+2.5%
+2.5%
44.14 to 45.09
CWA Purchased Water Pass - through
$2.98 to $3.07
$3.07 to $3.38
$3.38 to $3.77
$2.35
$0.00
$3.95
$5.92 to $7.08
$4.20
$7.75 to $8.50
03.69
$3.90 to $3.98
$4.08 to $4.18
$4.28 to $4.38
$4.48 to $4.59
$4.70 to $4.80
00.81
(Average monthly rate with 10 ccf)
$2.32
$24.01
$0.90
$3.10
03.90
+10%
+15%
+15%
+15%
+20%
+20%
+20%
$0.80
$1.00
$1.00
$1.10
$1.00
$12.80
+3.4%
0%
012.33
City of Tukwila Sewer
$7
+3.3%
$8 to $8.80
$8.80 to $10.12
10.12 to 11.64
11.64 to 13.39
13.3910 16.06
16.0610 19.26
19.26 to 23.10
+2.5%
+2.5%
+2.5%
+2.5%
+2.5%
$30.00
City of Tukwila Water
$31.00
+10%
(Monthly Flat Rate)
0.00
$3.77 to $3.90
00.80
01.32
01.52
$1.75
02.67
03.20
$3.84
$3.98 to $4.08
$4.18 to $4.28
$4.38 to $4.48
$4.59 to $4.70
$4.80 to $4.92
(Average monthly rate with 10 ccf)
$24.00
Monthly Sewer Bill (Residential)
$32.60
$1.20
$36.75
038.07
$43.54
$45.29
$52.16
055.36
$62.89
$1.00
$1.00
$1.00
$1.10
01.20
$6.50
$76.09
$78.41
Range 3%-20%
Range 3 % -20%
Range 3%-20%
Range 3 % -20%
Range 3 % -7%
Range 3 % -7%
0%
Range 3 % -7%
Range 3 % -7%
Range 3%.7%
Range 3%-7%
City of Tukwila Minimum Monthly
$6.00 to $8.00
$8.00 to $10.00
10.00 to 12.00
12.00 to 14.00
14.00 to 15.00
15.00 to 16.00
$16.00
16.00 to 17.00
17.00 to 18.00
18.00 to 19.00
19.00 to 20.00
charge per meter /each dwelling unit
$2.00
02.00
$2.00
$2.00
01.00
$1.00
$1.00
$1.00
$1.00
$1.00
$14.00
Commercial Water
+15%
_
Range +66%
Range +50%
Range +33%
+8%
+6.5%
Range +5%
+5%
+5%
+5%
+5%
+5%
+5%
$3.83 to $3.94
$3.94 to $4.33
, $4.33 to $4.98
$4.98
$4.98
$4.98
$4.98 to $5.36
$5.36 to $5.72
$5.72 to $6.00
06.00 to $6.30
Consumption Increase
$0.11-
$0.38
$0.36
$0.28
$0.30
Minimum Charge based on Meter Size
$12.00
$12.00
$20 -$360
$30 -$480
$40 -$575
$45 -$600
1
_ Fire lines
Fire lines
Fire lines
RESIDENTIAL SEWER RATES
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
Total
City of Tukwila Surface Water
+9%
0%
+9.17%
0%
+14.13%
0%
+13.17%
0%
+10.22%
0%
+5.6%
0%
+3.1%
0%
+1.9%
+2.2%
+5.2%
King County Sewer Treatment
23.40 to 25.60
$25.60
25.60 to 27.95
$27.95
27.95 to 31.90
$31.90
31.90 to 36.10
$36.10
36.10 to 39.79
$39.79
39.79 to 42.03
$42.03
42.03 to 43.33
$43.33
43.33 to 44.14
44.14 to 45.09
45.09 to 47.41
(Monthly Flat Rate)
$2.20
$4.33 to $5.17
$2.35
$0.00
$3.95
$5.92 to $7.08
$4.20
$7.75 to $8.50
03.69
$8.92 to $9.83
$2.24
11.83 to 13.58
01.30
14.25 to 14.66
00.81
$0.95
$2.32
$24.01
Monthly Increase for chart
8,50
+15%
+10%
+15%
+15%
+15%
+20%
+20%
+20%
+15%
+10%
0%
0%
+3.5%
0%
+3.4%
0%
012.33
City of Tukwila Sewer
$7
$7 to $8
$8 to $8.80
$8.80 to $10.12
10.12 to 11.64
11.64 to 13.39
13.3910 16.06
16.0610 19.26
19.26 to 23.10
23.10 to 26.50
$26.50 to $29
$29.00
$29.00
$29 to $30
$30.00
$30 to $31
$31.00
+10%
(Monthly Flat Rate)
0.00
$1.00
00.80
01.32
01.52
$1.75
02.67
03.20
$3.84
$3.40
$2.50
$1.00
$1.00
$24.00
Monthly Sewer Bill (Residential)
$32.60
$33.60
$36.75
038.07
$43.54
$45.29
$52.16
055.36
$62.89
$66.29
$71.03
$71.03
$72.33
$73.33
$74.14
$76.09
$78.41
Commercial Sewer Rate Increases
+19.7%
+15%
+29.3%
% +33:17%
+20%
+30.22%
+15.6%
+5i
3.1%
+3:5%
1.9%
5.6%
5.2%
RESIDENTIAL SURFACE WATER
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
Total
City of Tukwila Surface Water
+20%
2016
+15%
2018
+20%
+10%
+10%
+5%
+10%
+20%
+15%
+5%
+3%
+5%
+3%
+5%
Annual Charge (billed Jan & July)
$52 to $62
$62.00
$62 to $71
$71.00
$71 to $85
$85 to $93
$93 to $102
$102 to $107
$107 to $118
$118 to $142
$142 to $163
$163 to $171
$171 to $176
$176 to $185
$185 to $190
$190 to $200
Annual Charge divided monthly
49.64
$4.33 to $5.17
Sewer
$5.17 to $5.92
-55,36
$5.92 to $7.08
$7.08 to $7.75
$7.75 to $8.50
$8.50 to $8.92
$8.92 to $9.83
$9.83 to $11.83
11.83 to 13.58
13.58 to 14.25
14.25 to 14.66
14.66 to 15.42
15.42 to 15.83
15.83 to 16.66
SWM
Monthly Increase for chart
8,50
00.84
X 9,83
$0.75
1183
$1.16
$0.67
$0.75
00.42
$0.91
$2.00
01.75
$0.67
$0.41
$0.76
$0.41
$0.83
012.33
$ .
122.26 si
$ ' 124.01
$ :' '128.06
' $ 131.67
$ ? 135.44
'$
140.12
$ ; 144.71
Commercial Surtace Water - Same Increases as Residential +15%
+20%
+10% '
+10%
+5%
+10%
+20%
+15%
+5%
+3%
+5%
+3%
+5%
Total Monthly
Residential lncrease
$2.20
$1.84
04.05
$5.17
$10.57
$4.91
09.54
05.95
$9.95
$5.31
$7.74
$1.75
$4.77
$4.41
$4.57
$5.56
05.35
$93.64
2015 connections
Water
Average Bad
Sewer
Bills
SSWM
Bills
Single Family
1,255
968
3,465
Multi Family
172
162
n/a
Commercial
722
641
1,777
2011
2,149
1,771
5,242
q:gaihcip \rate matrix
Average
Monthly
2011
2012
2013..
'2014
2015. '
2016
2017
2018
2019
2020
2021
Residential Bill
Water
33.34
35,34
37,40
38.40
39.40
39.40
41.48 '
= 43.68'
45.88
48.20
49.64
6 ccf
Sewer
52.`)6
-55,36
62:89
66,29
..
'71.03
.. 71.03
72.33
-' 73.33
74,14
76.09
78.41
Ft tFee
SWM
7.75
8,50
8.92
X 9,83
1183
13.58
14.25
` 14.66
15 -42
i
15.83
. 16.66
Plat Fee
Total
$ 93.25
$ 99.20
$ - 109 21
$ - 114.52.
$ .
122.26 si
$ ' 124.01
$ :' '128.06
' $ 131.67
$ ? 135.44
'$
140.12
$ ; 144.71
11/10/2015
W.
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUKWILA, WASHINGTON, ADOPTING
A NEW PUBLIC WORKS FEE SCHEDULE; AND
REPEALING RESOLUTION NO. 1850.
WHEREAS, each year the City analyzes the rate model for the three utility
enterprise funds, which are water, sewer and surface water, to ensure revenues keep
pace with expenses, to update the traffic model, and to analyze the transportation
network to ensure contipued compliance with the Growth Management Act and the
City's adopted Comprehensive Plan; and
WHEREAS, the City is authorized to impose fees to recoup the costs of services
rendered;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Public Works fees will be charged according to the following schedule,
which shall supersede any previously adopted Public Works Fee Schedule and take
effect as of January 1, 2016:
PUBLIC WORKS FEE SCHEDULE
WATER RATES
FEE
Water Meter Installation
.75 inch
$ 600.00
1 inch
$ 1,100.00
1.5 inch
$ 2,400.00
2 inch
$ 2,800.00
3 inch
$ 4,400.00
4 inch
$ 7,800.00
6 inch
$12,500.00
Water Meter Deduct
$25.00
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i
WATER RATES
FEE
Water Base Charge (Monthly)
In addition to the monthly water base charge, each
100 cubic feet of water used will be charged as
shown in "Water Rates (Monthly)."
Single Family (one dwelling unit)
$ 16.00
Multi - Family (more than one dwelling unit)
$ 16.00"
Commercial /Industrial Customers:
*each dwelling unit
3/4 inch Service
$ 45.00
1 inch Service
$ 55.00
1 -1/2 inch Service
$ 80.00
2 inch Service
$105.00
3 inch Service
$150.00
4 inch Service
$200.00
6 inch Service
$300.00
8 inch Service
$400.00
10 inch Service
$500.00
12 inch Service
$600.00
Water Rates (Monthly)
In addition to the monthly water base charge listed
above, each 100 cubic feet of water will be charged at
the following rates:
Single Family Residence (Oct -May)
$2.80
Single Family Residence (Jun -Sept)
$3.90
Multi - Family (Oct -May)
$3.21
Multi - Family (Jun -Sept)
$4.49
Commercial /Industrial (Oct -May)
$4.60
Commercial /Industrial (Jun -Sept)
$6.30
Fire Protection Service Charges (Monthly)
Per month based on size of service.
2 inch Service
$ 9.50
3 inch Service
$ 21.00
4 inch Service
$ 37.00
6 inch Service
$ 84.00
8 inch Service
$126.00
10 inch Service
$210.00
12 inch Service
$273.00
WATER SERVICES
FEE
Water Turn On
$ 50.00
After -Hour Water Turn On - additional fee for
customer requested after -hours water turn on
$100.00
Unauthorized Water Usage - after shut -off for
$100.00
non - payment
Special Meter Read - customer requested
$ 30.00
meter read outside normal read schedule
Shut -off notice
$ 30.00
Change in owner, tenant, and /or third party
$ 20.00
paying agent
Emergency Conservation Sanction
$100.00
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WATER SERVICES
FEE
Temporary Water Meter Deposit
.75" and 1" water meter
$ 300.00
2.5" water meter
$1,500.00
Temporary Water Meter Rental per minimum
60 days expiration
.75" and 1" water meter
$ 75.00
2.5" water meter
$ 150.00
WATER INTEREST CHARGE
RATE
On all water accounts 30 days in arrears from
the date of delinquency until paid
8% per annum computed on a monthly basis
SEWER RATES
FEES
Residential Sewer Service
Flat rate of $29.00 per month
(single dwelling unit)
[TMC 14.16.030 (1)]
Residential Sewer Service (multiple dwelling
Flat rate of $29.00 per month for each dwelling unit
unit, permanent type)
(TMC 14.16.030 (2)]
Commercial and Industrial Sewage Service
Flat rate of $53.50 per month and, in addition, any
usage over 750 cubic feet of water per month shall
be at the rate of $53.50 per 750 cubic feet
[TMC 14.16.030 (4)]
SEWER INTEREST CHARGE
RATE
On all sewer accounts 30 days in arrears from
the date of delinquency until paid
8% per annum computed on a monthly basis
SURFACE WATER RATES
FEE PER YEAR
Surface Water Utility Rates Per Year
Service Charge Per Acre
Category:
1. Natural
$ 196.28
2. 0 - 20% Developed Surface
$ 426.76
3. 21 - 50% Developed Surface
$ 782.20
4. 51 - 70% Developed Surface
$1,167.18
5. 71 - 85% Developed Surface
$1,406.12
6. 86 - 100% Developed Surface
$1,640.26
7. Single- Family Residential Parcels
$ 163.00 per parcel
SURFACE WATER INTEREST CHARGE
RATE
On all surface water accounts 30 days in arrears
from the date of delinquency until paid
8% per annum computed on a monthly basis
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:•
TRANSPORTATION CONCURRENCY TEST FEE SCHEDULE
Fees for Residential Use
UNIT
ALL TYPES OF RESIDENTIAL'
Between 1 and 3
$ 300.00
Between 4 and 5
$ 600.00
Between 6 and 10
$ 1,200.00
Between 11 and 15
$ 2,000.00
Between 16 and 20
$ 3,500.00
Between 21 and 25
$ 5,000.00
Between 26 and 30
$ 6,500.00
Between 31 and 40
$ 8,000.00
Between 41 and 60
$10,000.00
Greater than 60
$12,000.00
' All residential uses defined by the ITE Trip Generation Manual Land Use Codes 200 -299, including
single family, multi-family, mobile home parks, and shared housing
Fees for Non - Residential Use
GROSS FLOOR AREA
INDUSTRIAL
OFFICE'
RETAIL
EATERYS
INSTITU-
TIONAL &
PORTS
ALL
OTHER
USES
Less than 5,000
$1,000
$1,800
$2,700
$5,400
$500
$1,500
Between 5,001 and 10,000
$1,500
$2,700
$4,050
$8,100
$1,000
$2,000
Between 10,001 and 20,000
$2,000
$3,600
$5,400
$10,800
$1,500
$2,500
Between 20,001 and 30,000
$3,000
$5,400
$8,100
$10,800
$2,000
$2,500
Between 30,001 and 40,000
$4,000
$7,200
$10,800
$10,800
$2,500
$2,500
Between 40,001 and 50,000
$5,000
$9,000
$13,500
$10,800
$3,000
$2,500
Between 50,001 and 70,000
$6,000
$10,800
$16,200
$10,800
$4,000
$2,500
Between 70,001 and 90,000
$7,000
$12,600
$18,900
$10,800
$5,000
$2,500
Between 90,001 and 150,000
$8,000
$14,400
$21,600
$10,800
$6,000
$2,500
Between 150,001 and 200,000
$9,000
$16,200
$24,300
$10,800
$7,000
$2,500
Greater than 200,000
$10,000
$18,000
$24,300 1
$10,800 1
$8,000
$2,500
2 All industrial /agricultural uses defined by the ITE Trip Generation Manual Land Use Codes 100 -199,
including light and heavy industrial, manufacturing, and warehousing
3 All office, medical, and service related uses defined by the ITE Trip Generation Manual Land Use
Codes 600 -699, 700 -799, and 900 -999, including general office, medical facilities, and banks
4
All retail and recreation uses defined by the ITE Trip Generation Manual Land Use Codes 400 -499,
800 -830 and 837 -899, including retail sales, rental sales, athletic clubs, and theaters
s All food service uses defined by the ITE Trip Generation Manual Land Use Codes 831 -836, excluding
accessory (stand- alone) drive - through espresso stands (or similar) under 250 sq. ft., which are
assessed $300
6 All institutional and transportation uses defined by the ITE Trip Generation Manual Land Use Codes
000 -099 and 500 -599, including schools, places of worship, day care, terminals, and transit
W:\Word Processing \Resolutions \PW fee sched - utility and transportation fees 11 -30 -15
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.8
Section 2. Repealer. Resolution No. 1850 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of 2015.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Kate Kruller, Council President
Filed with the City Clerk:_
Passed by the City Council:
Resolution Number:
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Page 5 of 5
91
92
AqWmin
June 26, 2015
Mr. Pat Brodin, Operations Manager
City of Tukwila
6200 Southcenter Blvd.
Tukwila, WA 98188
Dear Mr. Brodin,
Monetary Requirements for 2016
The Metropolitan King County Council approved the sewer rate for 2016 and the
sewage treatment capacity charge for 2016 with the adoption of Ordinance 18064
on June 15, 2015. A copy of Ordinance 18064 is enclosed for your information.
If you have any questions, please call the Clerk of the Council's Office at 206 477-
1020.
Sincerely,
Anne Noris
Clerk of the Council
Enclosure
93
LM King County
Metropolitan King County Council
Anne Noris, Clerk of the Council
King County Courthouse
516 Third Avenue, Room E -1235
Seattle, WA 98104 -3272
Tel: 206.477.1020
Email: anne.noris @kingcounty.gov
TTY 296 -1024
Web: www.kingcounty.gov /council /clerk
June 26, 2015
Mr. Pat Brodin, Operations Manager
City of Tukwila
6200 Southcenter Blvd.
Tukwila, WA 98188
Dear Mr. Brodin,
Monetary Requirements for 2016
The Metropolitan King County Council approved the sewer rate for 2016 and the
sewage treatment capacity charge for 2016 with the adoption of Ordinance 18064
on June 15, 2015. A copy of Ordinance 18064 is enclosed for your information.
If you have any questions, please call the Clerk of the Council's Office at 206 477-
1020.
Sincerely,
Anne Noris
Clerk of the Council
Enclosure
93
KING COUNTY 1200 King County Courthouse
516 Third Avenue
Seattle, WA 98104
Signature Report
n Cola
June 15, 2015
o�
Ordinance 18064
r.
L E
Proposed No. 2015- 0164.1 Sponsors McDermott
MINKl.ER 131HOP
1 AN ORDINANCE determining the monetary requirements
2 for the disposal of sewage for the fiscal year beginning
3 January. 1, 2016, and ending December 31, 2016; setting
4 the sewer rate for the fiscal year beginning January 1, 2016,
5 and ending December 31, 2016, and approving'the amount
6 of the sewage treatment capacity charge for 2016, in
7 accordance with RCW 35.58.570; and amending Ordinance
8 12353, Section 2, as amended, and K.C.C. 4A.670.100 and
9 Ordinance 11398, Section 1, as amended, and K.C.C.
10 28.84.055.
11 BE IT ORDAINED BY THE COUNCIL OF KING COUNTY:
12 SECTION 1. Ordinance 12353, Section 2, as amended, and K.C.C. 4A.670.100
13 are each hereby amended to read as follows:
14 A. Having determined the monetary requirements for the disposal of sewage, the
15 council hereby adopts a ((241 -5)) 2016 sewer rate of ((thirty nine dollars and seventy
16 )) forty -two dollars and three cents per residential customer equivalent per month.
17 Once a sewer rate ordinance becomes effective, the clerk of the council is directed to
18 deliver a copy of that ordinance to each agency having an agreement for sewage disposal
19 with King County.
1
M., ,
Ordinance 18064
20 B. The King County council approves the application of Statement of Financial
21 Accounting Standards No. 71 (FAS 7 1 ) to treat pollution remediation obligations and
22 RainWise Program expenditures as regulatory assets, and establish a rate stabilization
23 reserve for the purpose of leveling rates between years.
24 C. As required for FAS 71 application, amounts are to be placed in the rate
25 stabilization reserve from operating revenues and removed from the calculation of debt
26 service coverage. The reserve balance shall be an amount at least sufficient to maintain a
27 level sewer rate between ((20�)) 2015 and ((20-4)) 2016, and it shall be used solely for
28 the purposes of. maintaining the level sewer rate in ((241-4)) 2016; and if additional
29 reserve balance is available, moderating future rate increases beyond ((2414)) 2016. The
30 estimated amount of the reserve, as shown in the financial forecast, Attachment A to
31 ((Ordinanoe ' this ordinance, shall be revised in accordance with the 2015/2016
32 adopted biennial budget and financial plan. If the reserve needs to be reduced to meet
33 debt service coverage requirements for ((2014)) 2015, the county executive shall notify
34 the council of the change by providing an updated financial forecast.
35 ((D. The executive shall pFovide monto Ay ees+ reports to the _o_-__ -? on
36 Brghtwater -as outlined in K.G.G. 28.96.165.))
37 SECTION 2. Monetary requirements for the disposal of sewage as defined by
38 contract with the component sewer agencies for the fiscal year beginning January 1,
39 2016, and ending December 31, 2016. The council hereby determines the monetary
40 requirements for the disposal of sewage as follows:
41 Administration, operating, maintenance repair and replacement (net of other
42 income): $71,460,453.
2
95
Ordinance 18064
43 Establishment and maintenance of necessary working capital reserves:
44 ($8,846,887).
45 Requirements of revenue bond resolutions (not included in above,items and net of
46 interest income):. $303,844,323.
47, TOTAL: $366,457,889.
48 SECTION 3. Ordinance 11398, Section 1, as amended, and K.C.C. 28.84.055 are
49 each hereby amended as follows:
50 A. The amount of the metropolitan sewage facility capacity charge adopted by
51 K.C.C. 28.84.050.0. that is charged monthly for fifteen years per residential customer or
52 residential customer equivalent shall be:
53 1. Seven dollars for sewer connections occurring between and including January
54 1, 1994, and December 31, 1997;
55 2. Ten dollars and fifty cents for sewer connections occurring between and
56 including January 1, 1998, and December 31, 2001;
57 3. Seventeen dollars and twenty cents for sewer connections occurring between
58 and including January 1,-2002, and December 31, 2002;
59 4. Seventeen dollars and sixty cents for sewer connections occurring between
60 and including January 1, 2003, and December 31, 2003;
61 5. Eighteen dollars for sewer connections occurring between and including
62 January 1, 2004, and December 31, 2004;
63 6. Thirty -four dollars and five cents for sewer connections occurring between,
64 and including January 1, 2005, and December 31, 2006;
3
••
Ordinance 18064
65 7. Forty -two dollars for sewer connections occurring between and including
66 January 1, 2007, and December 31, 2007;
67 8. Forty -six dollars and twenty -five cents for sewer connections occurring
68 between and including January 1, 2008, and December 31, 2008;
69 9. Forty -seven dollars and sixty -four cents for sewer connections occurring
70 between and including January 1, 2009, and December 31, 2009;
71 10. Forty -nine dollars and seven cents for sewer connections occurring between
72 and including January 1, 2010, and December 31, 2010;
73 11. Fifty dollars and forty -five cents for sewer connections occurring between
74 and including January 1, 2011, and December 31, 2011;
75 12. Fifty -one dollars and ninety -five cents for sewer connections occurring
76 between and including January 1, 2012, and December 31, 2012;
77 13. Fifty -three dollars and fifty cents for sewer connections occurring between
78 and including January 1, 2013, and December 31, 2013; ((apA))
79 14. Fifty -five dollars and thirty -five cents for sewer connections occurring
80 between and including January 1, 2014, 'and December 31, 2014((...))i
81 15. Fifty -seven dollars for sewer connections occurring between and including
82 January 1, 2015, and December 31, 2015; and
83 16. Fifty -eight dollars and seventy cents for sewer connections occurring
84 between and including January 1, 2016, and December 31, 2016.
85 B.1. In accordance with adopted policy FP- 15.3.d. in the Regional Wastewater
86 Services Plan, K.C.C. 28.86.160.C., it is the council's intent to base the capacity charge
4
97
Ordinance 18064
87 upon the costs, customer growth and related financial assumptions used in the Regional
88 Wastewater Services Plan.
89 2. In accordance with adopted policy FP- 6 in the Regional Wastewater Services
90 Plan, K.C.C. 28.86.160.C., the council hereby approves the cash balance and reserves as
91 contained in the attached financial plan for ((2415)) 2016.
92 3. In accordance with adopted policy FP- 15.3.c., King County shall pursue
93 changes in state legislation to enable the county to require payment of the capacity charge
5
••
Ordinance 18064
94 in a single payment, while preserving the option for new ratepayers to finance the
95 capacity charge.
.0.
Ordinance 18064 was introduced on 5/4/2015 and passed by the Metropolitan King
County Council on 6/15/2015, by the following voter
Yes: 8 - Mr. Phillips, Mr. Gossett, Ms. Hague, Ms. Lambert, Mr.
Dunn, Mr. McDermott, Mr. Dembowski and Mr. Upthegrove
No: 0
Excused: 1 - Mr. von Reichbauer
KING COUNTY COUNCIL
ATTEST:
Anne Noris, Clerk of the Council
APPROVED this day of "� %`� 2015.
Dow Constantine, County Executive
Attachments: A. Wastewater Treatment Division Financial Plan for the 2016 Proposed Sewer Rate
6
ATTACHMENT A: Wastewater Treatment Division Financial Plan for the 2016 Proposed Sewer Rate
13064
OPERATIONS
2013
Audited
2014
Unaudited
2015
Forecast
2016
Forecast
2017
Forecast
2018
Forecast
2019
Forecast
2020
Forecast
2021
Forecast
Customer Equivalents (Residential Customer Equivalents)
718.16
725.84
730.92
735.31
739.72
743.42
747.51
752.14
756.81
Monthly Rate
$39.79
$39.79
$42.03
$42.03
$43.33
$43.33
$44.14
$45.09
$ 47 :41
Increase
10.2%
0.0%
5.6%
0.0%
3.1%
0.0%
1,9%
2.2%
5.2%
OPERATING FUND BEGINNING BALANCE
$ 74,094
$ 64,278
$ 46,653
$ 47,754
$ 48,244
$ 47,400
$ 37,894
$ 27,140
$ 16,411
Operating Revenues
-
Customer Charges
$ 342,850
$ 346,591
$ 368,649
$ 370,861
$ • 384,626
$ 386,549
$ 395,913
$ 406,933
$ 430,578
Capacity Char9e.
58,660
59,533
59,355
63,035
66,943
71,093
75,501
80,182
85,154
Other Income
10,126
12,443
10,489
10,656
11,000
11,330
11,670
12,020
12,381
Investment Income
2,682
2,357
1,826
2,739
3,980
5,471
8,653
11,347
13,614
Rate Stabilization Transactions
10,350
18,000
0,
150
1,375
10,004
11,361
11,361
0
Total Operating Revenues
$ 424,668
$ 438,924
$ 440,319
$ 447,441
$ 467,924
$ 484,448
$ 503,097
$ 521,842
$ 541,726
Operating Expense
(117,183)
(124,030)
(135,043)
(141,440)
(146,752)
(151,730)
(157,799)
(164,111)
(170,676)
Debt Service Requirement: Parity Debt
(172,959)
(175,463)
(170,861)
(169,483)
(177,624)
(184,235)
(194,666)
(206,192)
(217,853)
Debt Service Requirement: Parity Lien Obligations
(43,988)
(43,756)
(41,217)
(54,025)
(54,247)
(54,199)
(54,133)
(53,564)
(53,499)
Debt Service: Subordinate Debt
(15,039)
(16,592)
(35,670)
(42,575)
(47,409)
(51,012)
(51,459)
(51,316)
(51,302)
Debt Service Coverage Ratio: Parity Debt
1.78
1.79
1.79
1.81
1.81
1.81
1.77
1.73
1.70
Debt Service Coverage Ratio: Total Debt
1.33
1.34
1.23
1.15
1.15
1.15
1.15
1.15
1.15
Inter -fund Loan Payments
(20,158)
0
0
0
0
0
0
0
0
Liquidity Reserve Contributions
(534)
(375)
(1,101)
(640)
. (531)
(498)
(607)
(631)
(656)
Transfers to Capital
(54,806)
(78,708)
(70,058)
(54,476)
(53,827)
(55,375)
(56,768)
(58,217)
(59,891)
Rate Stabilization Reserve Balance
$ 52,250
$ 34,250
$ 34,250
$ , 34,100
$ 32,725
$ 22,721
$ 11,361
0
0
Operating Liquidity Reserve Balance
12,028
12,403
13,504
14,144
14,675
15,173
15,780
16,411
17,068
OPERATING FUND ENDING BALANCE
$ 64,278
$ 46,653
$ 47 :754
$ 48,244
$ 47,400
$ 37,894
$ 27,140
$ 16,411
$ 17,068
CONSTRUCTION FUND
CONSTRUCTION FUND BEGINNING BALANCE
$ 107,282
$ 98,200
$ 45,881
$ 22,938
$ 22,139
$ 5,145
$ 5,000
$ 5,000
$ 5,000
Revenues:
Parity Bonds
50,000
0
50,000
80,648
112,023
92,529
143,620
160,351
158,563
Variable Debt Bonds
0
0
0
0
0
63,384
19,500
14,591
12,739
Grants & Loans
19,77,.& '
27,618
23,782
32,000
15,500
0
0
0
0
Other
-5,928
0
500
500
500
500
500
500
500
Transfers From Operating Fund
54,806
78,708
70,058
54,476
53,827
55,375
56,768
58,217
59,891
Total Revenues
$ 130,507
$ 106,326
$ . 144,340
$ 167,624
$ 181,851
$ 211,788
$ 220,387
$ 233,659
$ 231,693
Capital Expenditures
(144,931)
(155,427)
(162,533)
(167,238)
(187,100)
(201,576)
(206,074)
(218,250)
(216,750)
Debt Issuance Costs
(322)
0
(1,000)
- (1,613)
(2,240)
(2,167)„
(2,970)
(3,280)
(3,235)
Bond Reserve Transactions
(2,990)
1,453
(3,070)
1,375
(8,138)
(6,631)
(10,434)
(11,649)
(11,519)
Adjustments
8,654
(4,671)
(680)
(947)
(1,366)
(1,558)
(910)
(479)
(190)
CONSTRUCTION FUND ENDING BALANCE
$ 98,200
$ 45,881
$ 22,938
$ 22,139
$ 5,145
$ 5,000
$ 5,000
$ 5,000
$ 5,000
Construction Fund Reserve Balances
Bond & Loan Reserves
$ 183,822
$ 182,618
$ 180,065
$ 179,637
$ 189,141
$ 197,330
$ 208,674
$ 220,802
$ 232,512
Policy Reserves
15,000
15,000
15,000
15,000
15,000
15,000
15,000
15,000
15,001
Total Construction Fund Reserves
$ 198,822
$ 197,618
$ 195,065
$ 194,637
$ 204,141
$ 212,330
$ 223,674
$ 235,802
$ 247,513
CONSTRUCTION FUND ENDING BALANCE
$ 297,022
$ 243,499
$ 218,002
$ 216,775
$ 209,286
$ 217,330
$ 228,674
$ •240,802
$ 252,513
Exhibit C -1
Residential Water Rate Comparison as of September 2015
2015
Ranking
2014
Ranking CITY
2014
TOTAL
City Base
Rate
Summer
Rates
Per CCF
Consumption��
Assume 10 CCF
„ TOTAL; ; �
Difference
1
1
SEATTLE
$ 71.10
$ 13.75
5.13/6.34
$ 57.35
T
_
1.00
10
14
EDMONDS
49.24
26.31
2.74
27.401;%
2
4
IDUVALL
65.66
25.27
3.76/6.99
43.02
61
2.63
3
3
WOODINVILLE
65.98
20.00
5.86
46.88
31.60
0.90
4
2
-
(WATER DISTRICT 119 (Duvall)
62.90
39.00
2.39
-
23.90
5
5
KENT
57.59
1310
4.11/5.24
44.49
33.85
6
6
SKYWAY (CWA)
54.89,
17.11
3.80/4.80
40.00
2.22
7
7
COVINGTON WATER DISTRICT
54.65
26.17
2.80/3.95
30.30
'' ' '' , 5 d„
1.82
8
9
I COAL CREEK
53.69
21.10
3.48
34.80
r %; , r=
2.21
9
TUKWILA ;2015 & 2016
54.00
16 00
3.99
39.00
55.00
1.00 -
8
TU KW I LA 2014
15.00
_ ......... _
3.90
39.00
_
1.00
10
14
EDMONDS
49.24
26.31
2.74
27.401;%
4.47
11
11
HIGHLINE WATER DISTRICT
53.15
14.40
3.55/4.20
38.75
12
10
i BELLEVUE
53.57
20.09
3.16
31.60
f9
-
13
13
CEDAR RIVER WATER DIST
50.08
16.23
2.47/4.30
33.85
14
18
NORTHSHORE
43.50
15.00
3.25
32.50'{
4.00
15
15
RENTON
47.35
17.60
2.54/3.41
29.75
16
17
AUBURN
45.29
15.05
2.99/3.65
31.88
r 3r
1.64
--
17
-
12
KIRKLAND
44.32
19.05
4.57
27.42
> '�6, T
,�
18
16
KING COUNTY WD #125
45.50
13.00
3.25
32.50
% -7
-
19
20
SAMMAMISH PLATEAU
42.70.
25.89
1_.75/2.13
19.02
2.21
20
25
MERCER ISLAND
39.50
13.20
3.14
31.40
' (` ''
5.10
21
21
NE SAMMAMISH
42.10
18.13
2.52
25.20
1.23
22
19
-
I SSAQ UAH
-
42.96
--
12.78
1.65/3.93
30.18
-
23
22
KING COUNTY WD #20
41.90
20.50
2.14
21.40
' '410
-
-
24
26
LYNNWOOD
38.36
19.37
2.22
22.20
��` �,<K'
3.21
-
25
-
24
REDMOND (CWA)
39.80
13.80
1.70/3.40
27.20
Al--
4,O�r
1.20
26
23
SOOS CREEK
40.30
13.95
1.75/3.60
26.75
t�
0.40
27
27
TACOMA
36.15
19.60
1.64/2.05
18.48
� ;d
1.93
,
'
28
28
BOTHELL
33.30
12.01
2.37
23.70
` , 7
2.41
29
29
LAKEHAVEN (FEDERAL WAY)
31.34
16.93_
1.49
14.90
�"3 8
0.49
30
30
ALDERW OOD
29.35
14.95
2.40
14.40
-
AVERAGE $
48.17
$ 48.99
W:\PW Eng \OTHER \Gail Labanara \Water & Sewer Documents \Utility Rate Surveys Water, Sewer & SSWM2.xlsx 101
Exhibit C -2
Residential Sewer Rate Comparison as of September 2015
2015
Ranking
2014
Ranking
CITY
County
Sewer
Treatment?
2014
Total
2015 City
Charge
King County
Sewer
2015
Total
2016
1
1
(,SEATTLE
KC
$ 117.49
$ 76.37
$ 42.03 $
118.40
2
2
MERCER ISLAND
KC
76.60
39.96
42.03
81.99
3
3
BELLEVUE
KC
73.49
36.40
42.03
78.43
4
7
SKYWAY
KC
69.18
32.33
42.031
74.36
5
4
SAMMAMISH PLATEAU
KC
70.74
32.19
42.03
74.22
6
6
KIRKLAND
KC
69.68
30.38 !,
42.03
72.41
7
12
[TUKWILA 2015 & 2016
_
KC
66.29
29.00
42.03
71.03
?$ 71.03
8
8
RENTON
I KC
68.60
27.65
42.61
70.26
70.26
9
11
DUVALL -_
67.02
69.70
0.00
69.70
10
9 'WOODINVILLE
KC
67.04
27.15
42.03
69.18
69.18
11
15
AUBURN
KC
62.91
23.69
42.03
65.72
12
13
ISSAQUAH
KC
63.22
23.43
42.03
65.46
13
14
NE SAMMAMISH
KC
62.34
23.22
42.03
65.25
14
17
COAL CREEK
IKC
59.45
21.06
42.03
63.09
64.10
15
16
CEDAR RIVER W & S
IKC
60.36
20.57
42.03
62.60
16
18
BLACK DIAMOND
KC
59.31
19.97
42.03
62.00
17
19 (TACOMA
58.48
21.50
40.50
62.00
18
20
KENT
KC
57.75
18.68
42.03
60.71
19
21
SOOS CREEK __
KC
57.14
17.50
42.03
59.53
20
27 'NORTHSHORE
KC
51.10
16.91
42.03
58.94
21
22
LAKE FOREST PARK
KC
56.38
16.59
42.03
58.62
22
25
REDMOND
KC
53.39
13.90
42.03
55.93
56.18
23
23
LAKEHAVEN
* & KC
55.08
12.41
42.03
54.44
24
26
VALLEY VIEW SEWER
KC
51.80
12.02
42.03
54.05
25
24
ALDERWOOD
KC
54.00
11.971
42.03
54.00
26
28
ALGONA
KC
48.91
10.21
42.031
52.24
27
29
SOUTHWEST Suburban Sewer
*
29.50
29.50
0.00
29.50
28
30
MIDWAY SEWER DISTRICT
24.00
24.00
0.00
24.00
AVERAGE
$ 61.61 1
$
63.86
*Own their own sewer treatment plants
KC is King County Sewer Treatment
PC is Pierce County Sewer Treatment
102 W \PW Eng \OTHER\Gail Labanara\ Water B Seder Documents \Utility Rate Surveys Water, Sewer & SSWM2 xlsx
Exhibit C -3
SINGLE FAMILY SURFACE WATER RATES
as of September 2015
2014 Monthly Rate 2015 2016
CITY Yearly Rate (2015) Yearly Rate Yearly Rate
Seattle (Mid 6,000 SF)
$
403.70
29.20
$
350.40
Lynnwood
$
224.52
20.20
$
242.40
$
261.84
Auburn
$
225.36
19.25
$
231.00
Duvall
$
218.16
18.91
$
226.92
Sammamish
$
204.00
17.39
$
208.68
$
213.84
Bellevue
17.23
$
206.82
Redmond
$
198.72
16.56
$
198.72
$
198.72
Mercer Island
$
183.84
15.73
$
188.76
King County
$
171.50
14.29
$
171.50
Issaquah
$
168.96
14.08
$
168.96
Tukwila 2016 +15%
$
$
163.00
Newcastle
$
159.36
13.28
$
159.36
Renton
$
152.28
13.20
$
158.40
$
164.76
Burien
$
137.01
N G C
y QN
12.79
$
153.45
3
Q
E
Shoreline
$
150.09
.--I
12.51
$
150.09
.�
Kent
$
139.68
a=
i
12.22
$
146.64
-c
N Q
v
-0
Tukwila 2015 +20%
$
11.83
"1
142.00
N
fD
Seatac
$
99.63
11.17
$
134.15
Federal Way
$
85.15
7.38
$
88.51
$400.00
$350.00
$300.00
$250.00
_
$200.00
$150.00
$100.00
$50.00
$
Seriesl
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Y
N
fD
N
(d
LL
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Y
♦-
1
C-
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W: \PW Eng \OTHER \Gail Labanara \Water & Sewer Documents \Utility Rate Surveys Water, Sewer & SSWM2.xlsx
103
104
Exhibit D
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUKWILA, WASHINGTON, ADOPTING
A NEW PUBLIC WORKS FEE SCHEDULE; AND
REPEALING RESOLUTION NO. 1850.
WHEREAS, each year the City analyzes the rate model for the three utility
enterprise funds, which are water, sewer and surface water, to ensure revenues keep
pace with expenses, to update the traffic model, and to analyze the transportation
network to ensure continued compliance with the Growth Management Act and the
City's adopted Comprehensive Plan; and
WHEREAS, the City is authorized to impose fees to recoup the costs of services
rendered;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Public Works fees will be charged according to the following schedule,
which shall supersede any previously adopted Public Works Fee Schedule and take
effect as of January 1, 2016:
PUBLIC WORKS FEE SCHEDULE
WATER RATES
FEE
Water Meter Installation
.75'inch
$ 600.00
1 inch
$ 1,100.00
1.5 inch
$ 2,400.00
2 inch
$ 2,800.00
3 inch
$ 4,400.00
4 inch
$ 7,800.00
6 inch
$12,500.00
Water Meter Deduct
$25.00
W:\Word Processing \Resolutions\PW fee sched- utility and transportation fees strike -thru 11 -13 -15
GL:bjs Page 1 of 5
105
WATER RATES
FEE
Water Base Charge (Monthly)
In addition to the monthly water base charge, each
100 cubic feet of water used will be charged as
shown in "Water Rates (Monthly)."
Single Family (one dwelling unit)
$ 16.00
Multi - Family (more than one dwelling unit)
$ 16.00*
Commercial/Industrial Customers:
*each dwelling unit
3/4 inch Service
$ 45.00
1 inch Service
$ 55.00
1 -1/2 inch Service
$ 80.00
2 inch Service
$105.00
3 inch Service
$150.00
4 inch Service
$200.00
6 inch Service
$300.00
8 inch Service
$400.00
10 inch Service
$500.00
12 inch Service
$600.00
Water Rates (Monthly)
In addition to the monthly water base charge listed
above, each 100 cubic feet of water will be charged at
the following rates:
Current 2015 Proposed 2016
Single Family Residence (Oct -May)
$2.80
Single Family Residence (Jun -Sept)
$3.90
Multi - Family (Oct -May)
$3.21
Multi- Family (Jun -Sept)
$4.49
CommerciaUlndustrial (Oct -May)
$4.38 $4.60
Commercial /Industrial (Jun -Sept)
$6.00 $6.30
Fire Protection Service Charges (Monthly)
Per month based on size of service.
2 inch Service
$ 9.50
3 inch Service
$ 21.00
4 inch Service
$ 37.00
6 inch Service
$ 84.00.
8 inch Service
$126.00
10 inch Service
$210.00
12 inch Service
$273.00
WATER SERVICES
FEE
Water Turn On
$ 50.00
After -Hour Water Turn On - additional fee for
customer requested after -hours water turn on
$100.00
Unauthorized Water Usage -after shut -off for
$100.00
non - payment
Special Meter Read - customer requested
$ 30.00
meter read outside normal read schedule
Shut -off notice
$ 30.00
Change in owner, tenant, and /or third party
$ 20.00
paying agent
Emergency Conservation Sanction
$100.00
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106
WATER SERVICES
FEE
Temporary Water Meter Deposit
_
.75" and 1" water meter
$ 300.00
2.5" water meter
$1,500.00
Temporary Water Meter Rental per minimum
60 days expiration
.75" and 1" water meter
$ 75.00
2.5" water meter
$ 150.00
WATER INTEREST CHARGE
RATE
On all water accounts 30 days in arrears from
the date of delinquency until paid
8% per annum computed on a monthly basis
SEWER RATES
FEES
Residential Sewer Service
Flat rate of $29.00 per month
(single dwelling unit)
[TMC 14.16.030.(1)]
Residential Sewer Service (multiple dwelling
Flat rate of $29.00 per month for each dwelling unit
unit, permanent type)
[TMC 14.16.030 (2)]
Commercial and Industrial Sewage Service
Flat rate of $51.99 $53.50 per month and, in
addition, any usage over 750 cubic feet of water per
month shall be at the rate of $51.09 $53.50 per 750
cubic feet FMC 14.16.030 (4)]
SEWER INTEREST CHARGE
RATE
On all sewer accounts 30 days in arrears from
the date of delinquency until paid
8% per annum computed on a monthly basis
SURFACE WATER RATES
FEE PER YEAR
Surface Water Utility Rates Per Year
Service Charge Per Acre
Category:
Current 2015 Proposed 2016
1. Natural
$ 170.68 $ 196.28
2. 0 - 20% Developed Surface
$ 371.10 $ 426.76
3. 21 - 50% Developed Surface
$ 680.18 $ 782.20
4. 51 - 70% Developed Surface
$1,014.94 $1,167.18
5. 71 - 85% Developed Surface
$1,222.72 $1,406.12
6. 86 - 100% Developed Surface
$1,426.32 $1,640.26
7. Single- Family Residential Parcels
$ 142.00 per parcel $ 163.00 per parcel
SURFACE WATER INTEREST CHARGE
RATE
On all surface water accounts 30 days in arrears
from the date of delinquency until paid
8% per annum computed on a monthly basis
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107
TRANSPORTATION CONCURRENCY TEST FEE SCHEDULE
Fees for Residential Use
UNIT
ALL TYPES OF RESIDENTIAL'
Between 1 and 3
$ 300.00
Between 4 and 5
$ 600.00
Between 6 and 10
$ 1,200.00
Between 11 and 15
$ 2,000.00
Between 16 and 20
$ 3,500.00
Between 21 and 25
$ 5,000.00
Between 26 and 30
$ 6,500.00
Between 31 and 40
$ 8,000.00
Between 41 and 60
$10,000.00
Greater than 60
$12,000.00
' All residential uses defined by the ITE Trip Generation Manual Land Use Codes 200 -299, including
single family, multi-family, mobile home parks, and shared housing
Fees for Non - Residential Use
GROSS FLOOR AREA
INDUSTRIAL
OFFICE'
RETAIL'
EATERY'
INSTITU-
TIONAL &
PORTS
ALL
OTHER
USES
Less than 5,000
$1,000
$1,800
$2,700
$5,400
$500
$1,500
Between 5,001 and 10,000
$1,500
$2,700
$4,050
$8,100
$1,000
$2,000
Between 10,001 and 20,000
$2,000
$3,600
$5,400
$10,800
$1,500
$2,500
Between 20,001 and 30,000
$3,000
$5,400
$8,100
$10,800
$2,000
$2,500
Between 30,001 and 40,000
$4,000
$7,200
$10,800
$10,800
$2,500
$2,500
Between 40,001 and 50,000
$5,000
$9,000
$13,500
$10,800
$3,000
$2,500
Between 50,001 and 70,000
$6,000
$10,800
$16,200
$10,800
$4,000
$2,500
Between 70,001 and 90,000
$7,000
$12,600
$18,900
$10,800
$5,000
$2,500
Between 90,001 and 150,000
$8,000
$14,400
$21,600
$10,800
$6,000
$2,500
Between 150,001 and 200,000
$9,000
$16,200
$24,300
$10,800
$7,000
$2,500
Greater than 200,000
$10,000
$18,000
$24,300
$10,800
$8,000
$2,500
Z All industriallagricultural uses defined by the ITE Trip Generation Manual Land Use Codes 100 -199,
including light and heavy industrial, manufacturing, and warehousing
' All office, medical, and service related uses defined by the ITE Trip Generation Manual Land Use
Codes 600 -699, 700 -799, and 900 -999, including general office, medical facilities, and banks
' All retail and recreation uses defined by the ITE Trip Generation Manual Land Use Codes 400 -499,
800 -830 and 837 -899, including retail sales, rental sales, athletic clubs, and theaters
5 All food service uses defined by the ITE Trip Generation Manual Land Use Codes 831 -836, excluding
accessory (stand - alone) drive- through espresso stands (or similar) under 250 sq. ft., which are
assessed $300
6 All institutional and transportation uses defined by the ITE Trip Generation Manual Land Use Codes
000 -099 and 500 -599, including schools, places of worship, day care, terminals, and transit
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i
Section 2. Repealer. Resolution No. 1850 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of 2015.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President
APPROVED AS TO FORM BY:
Filed witli the City Clerk:_
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
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109
ATTACHMENT D
City of Tukwila
WATER ENTERPRISE FUND
2016 - 2021 Analysis in 000's
REVENUES
2013
Actual
2014
Actual
2015
Budget
2015
Estimate
2016
2017
2018
2019
2020
2021
Totals
Monthly Water Charges(')
Base
Base
Base
+5%
+5%
+5%
+5%
+5%
+5%
Cascade Water Alliance (CWA)
2,331
2,449
2,375
2,375
2,400
2,472
2,546
2,622
2,700
2,800
15,540
Regular City Water
3,257
3,493
3,394
4,044
3,633
3,712
3,898
4,093
4,100
4,223
23,659
Subtotal Water
5,588
5,942
5,769
6,419
6,033
6,184
6,444
6,715
6,800
7,023
39,199
Other Miscellaneous Revenue
151
55
35
27
35
50
70
100
120
130
505
Interlocal Ags \PWTF \Grants
127
61
0
900
0
3,000
0
0
0
0
3,000
Water Connection Fees (')
84
62
25
97
25
25
25
10
10
10
105
Total Revenues
5,950
6,120
5,829
7,443
6,093
9,259
6,539
6,825
6,930
7,163
42,809
EXPENDITURES
CWA Purchased Water (3)
2,331
2,449
2,375
2,375
2,400
2,472
2,546
2,622
2,700
2,800
15,540
Water Operations & Maintenance
1,846
1,861
2,112
2,112
2,101
2,121
2,143
2,183
2,248
2,338
13,134
Proposed Debt Service for Facilities
400
400
400
400
400
2,000
Debt Service (')
536
562
550
550
162
162
401
402
401
399
1,927
Interfund Utility Tax '5' 10%
562
597
579
579
607
623
651
682
692
715
3,970
Engineering Labor (7)
64
76
78
65
80
83
85
87
89
91
515
Subtotal
5,339
5,545
5,694
5,681
5,350
5,861
6,226
6,376
6,530
6,743
37,086
Water Capital - CIP Program
125
1,084
1,738
1,555
2,450
3,536
725
1,035
517
810
I
9,073
Total Expenditures
5,464
6,629
7,432
7,236
7,800
9,397
6,951
7,411
7,047
7,553
46,159
i
FUND BALANCE
Change in Fund Balance ( ")
486
(509)
(1,603)
207
(1,707)
(138)
(412)
(586)
(117)
(390)
(3,350)
Beginning Balance
6,078
6,542
5,635
5,777
5,984
4,277
4,139
3,726
3,141
3,024
5,984
Ending Balance
6,564
6,033
4,032
5,984
4,277
4,139
3,726
3,141
3,024
2,634
2,634
Fund Balance:
Reserved (t') 20% of revenue 1,070 1,165 1,212 1,212
1
1,212 1,219 1,252 1,308 1,365 1,386 1,386
Unreserved 5,494 4,868 2,820 4,772
3,065 2,920 2,475 1,833 1,659 1,248 1,248
Ending Balance 6,564 6,033 4,032 5,984
4,277 4,139 3,726 3,141 3,024 2,634 2,634
Revenues in excess of (less than) expenditures
B) Annual reserve balance requirement equals 20% of the prior year operating revenues.
110 2015 - 2020 Financial Planning Model XXXI 11 111912015
ATTACHMENT E
City of Tukwila
SEWER ENTERPRISE FUND
2016 - 2021 Analysis in OOO's
REVENUES
ems
2014
ems
ems
2016
2017
2018
2019
2020
2021
Totals
Actual
Actual
Budget
Estimate
Monthly Sewer Charges
+20%
+15%
+10%
+10%
+5%
Commercial
KC
+3.5%
KC
+3.4%
KC
King County Metro Sewer (1)
3,447
4,134
4,022
4,000
4,191
4,337
4,552
4,643
4,513
4,732
26,968
Regular City Sewer (2)
3,759
3,997
3,500
4,600
4,000
4,000
4,120
4,120
4,243
4,243
24,726
8,191
8,337
8,672
8,763
8,756
8,975
51,694
Subtotal Sewer Revenue 7,206 8,131 7,522 8,600
Other Misc. Revenue
143
181
165
190
165
200
210
220
230
240 '',
1,265
Grant/ Bonds/ PWTF
248
455
501
290
0
0
0
2,133
0
2,423
Sewer Connection Fees (3)
249
262
120
153
125
125
100
100
100
100
650
Total Revenues
7,598
8,822
8,262
9,444
8,771
8,662
8,982
9,083
11,219
9,315
56,032
EXPENDITURES
Sewer Operations & Maintenance
King County Metro Sewer (4)
3,447
4,134
4,022
4,022
4,191
4,337
4,552
4,643
4,513
4,732
26,968
Regular City Sewer (5)
1,080
1,100
1,188
1,200
1,035
1,385
1,500
1,560
1,622
1,687
8,789
Debt Service (6)
353
373
396
396
395
389
390
387
388
515
2,464
Proposed Debt Service for Facilities
240
240
240
240
240
1,200
Interfund Utility Tax (7) 10%
737
829
769
879
836
854
888
898
899
922 '',
5,296
Engineering Labor (9)
63
86
77
90
78
80
83
85
87
89
502
Subtotal
5,680
6,522
6,452
6,587
6,535
7,285
7,653
7,813
7,749
8,185
45,219
Sewer Capital - CIP Program
527
561
2,180
1,500
4,097
2,485
1,340
1,545
603
2,413
12,483
Total Expenditures
6,207
7,083
8,632
8,087
10,632
9,770
8,993
9,358
8,352
10,598
57,702
FUND BALANCE
Change in Fund Balance °1
1,391
1,739
(370)
1,357
(1,861)
(1,108)
(11)
(275)
2,867
(1,283)
(1,670)
Beginning Balance
2,199
3,599
4,472
5,285
6,642
4,781
3,674
3,663
3,387
6,255
6,642
Ending Balance
3,590
5,338
4,102
6,642
4,781
3,674
3,663
3,387
6,255
4,972
4,972
Fund Balance:
Reserved - 20 % of prior year's reve 1,322 1,520 1,181 1,715
1,520 1,696 1,732 1,796 1,817 1,817 1,817
1
Unreserved 2,268 3,818 2,921 4,927
3,262 1,978 1,930 1,591 4,438 3,155 3,155
Ending Balance 3,590 5,338 4,102 6,642
4,781 3,674 3,663 3,387 6,255 4,972 1 4,972
Revenues in excess of (less than) expenditures
Draft 2016 - 2021 Financial Planning Model )=V 111912015 1 1 1
112
ATTACHMENT F
City of Tukwila
SURFACE WATER ENTERPRISE FUND
2016 - 2021 Analysis in 000's
REVENUES
2013
2014
2015
2015
2016
2017
2018
2019
2020
2021
Total
Actual
Actual
Budget
Estimate
+5%
+10%
+20%
+20%
+15%
+5%
+3%
+5%
+3%
+5%
Annual Billings (Current) t'1
3,845
4,222
5,066
5,087
5,825
6,116
6,300
6,615
6,813
7,154
38,823
Other Revenues
47
(54)
30
27
38
50
60
75
80
80 '',
383
Grants /Bond Proceeds (2)
27
1,164
6,165
322
1,212
7,161
3,513
63
113
63
12,125
Total Revenues
3,919
5,332
11,261
5,436
7,075
13,327
9,873
6,753
7,006
7,297
51,331
EXPENDITURES
Operations & Maintenance
1,556
1,604
2,009
1,971
1,940
2,061
2,143
2,332
2,426
2,523
13,425
Debt Service ('l
315
322
313
313
312
311
310
308
307
305
1,853
Proposed Debt Service for Facilities
560
560
560
560
560
2,800
Interfund Utility Tax 141 10%
388
424
510
510
586
617
636
669
689
723
3,921
Engineering Labor 161
304
355
514
430
531
556
590
613
728
750
3,768
Subtotal
2,563
2,705
3,346
3,224
3,369
4,105
4,239
4,482
4,710
4,861
25,767
SSWM Capital - CIP Program
1,046
2,808
7,775
2,568
4,506
8,925
5,505
2,015
1,186
1,561
23,698
Total Expenditures
3,609
5,513
11,121
5,792
7,875
13,030
9,744
6,497
5,896
6,422
49,465
FUND BALANCE
Change in Fund Balance t °1
310
(181)
140
(356)
(800)
297
129
256
1,110
875
1,866
Beginning Balance
2,329
2,213
783
2,063
1,707
907
1,204
1,333
1,589
2,699
1,707
Ending Balance
2,639
2,032
923
1,707
907
1,204
1,333
1,589
2,699
3,573
3,573
Fund Balance:
Reserved 1`'120 % of revenue 745 778 847 834
847 1,173 1,233 1,272 1,338 1,379 1,379
Unreserved 1,894 1,254 76 873
59 31 100 317 1,361 2,195 2,195
Ending Balance 2,639 2,032 923 1,707
907 1,204 1,333 1,589 2,699 3,573 3,573
°1 Revenues in excess of (less than) expenditures
Annual reserve balance requirement equals 20% of the prior year operating revenues.
Draft 2016 - 2021 Financial Planning Model XXXV11 11/9/20151 1 3
114
Utilities Committee Minutes November 24, 2045 - Page 2
supplement if approved will provide construction management support for the two projects,
including inspections, material review, change order requests, and payment assistance.
UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR CONSENT
AGENDA.
F. Consultant Selection: Tukwila International Boulevard Redevelopment Protect
Staff is seeking Council approval of a construction management contract with AKANA in the
amount of $72,646.00 for the Tukwila International Boulevard Redevelopment Project. This
project will demolish the Sam's Smoke Shop building along with the Great Bear, Boulevard,
and Spruce Motels. The proposed scope of work is based on the number of expected
working days and is independent of the decision the Council makes regarding the Travelers
Choice Motel. That property is currently being evaluated as a potential site for art use in
partnership with 4Culture, and a decision is expected in December. UNANIMOUS
APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR CONSENT AGENDA.
G. Water Sewer, and Surface Water Rates for 2016
Staff is seeking Council approval of a resolution adopting a new Public Works fee schedule
to update water, sewer, and surface water rates for 2016. Committee packets include rate
comparison charts for neighboring cities for each type.
Water: After analyzing the needs of the water enterprise fund, staff is proposing no increase
for single family or multifamily residential customers and a 5% increase for
commercial/industrial.
Sewer: Staff is proposing no increase for residential customers and a 5% increase for
commercial/industrial.
Surface Water: Staff is proposing a 15% increase for residential and commercial customers.
Committee members asked clarifying questions. Committee Chair Robertson requested a
2016 work plan item to discuss financing of large projects in greater detail, including
information on utility- specific local improvement districts. The Committee forwarded the
resolution to the consent agenda but asked that Public Works staff be in attendance to
address any questions that arise. UNANIMOUS APPROVAL. FORWARD TO DECEMBER
7, 2015 REGULAR CONSENT AGENDA.
III. MISCELLANEOUS
Meeting adjourned at 6:15 p.m.
Next meeting: Tuesday, December 15, 2015 - 5:30 p.m. - Foster Conference Room
Committee Chair Approval
Minutes by L0, Reviewed by GL
115
116
COUNCIL AGENDA SYNOPSIS
----- - - - - -- Initial, --------------------------- - - - - -- I ITEMNO.
Meeting Date
Prepared by
Mayors review
Coulicit review
11/23/15
PMC
❑ Resolution
Mtg Date
® Ordinance
Mtg Date 1217115
12/07/15
PMC
❑ Other
Mtg Date
SPONSOR ❑ Counc-il ❑ Mayor ❑ PTR ❑ DCD ® Finance ❑ Fire ❑ IT ❑ P &R ❑ Police ❑ PIYI
SPONSOR'S Refunding the 2006 Water and Sewer revenue bonds according to Columbia Bank's
SU `fM -\R�' proposal will generate annual savings through 2026, the maturity date of the bonds.
Council is being asked to approve the bond ordinance authorizing this refunding.
R[ ?VII�WED iw ❑ COW Mtg. ❑ CA &P Cmte ® F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/17/15 COMMITTEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONSOR /ADmJN. Finance Department
CONINIFITIT,, Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
FXI1FN'I)rI'URI3 RI QUIRVID AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/23/15
ITEM INFORMATION
4.A.
117
S AFF SPONSOR: PEGGY MCCARTHY
11/23/15
AGENDA ITIN TITEF, Approve the bond ordinance authorizing refunding of the 2006 Water and Sewer
Revenue bonds.
CxIT?.GORY ® Discztssion
Mtg Date 11/23/15
❑ Motion
MIS Date
❑ Resolution
Mtg Date
® Ordinance
Mtg Date 1217115
❑ BidAward
Mtg Date
❑ Public Hearing
Nltg Date
❑ Other
Mtg Date
SPONSOR ❑ Counc-il ❑ Mayor ❑ PTR ❑ DCD ® Finance ❑ Fire ❑ IT ❑ P &R ❑ Police ❑ PIYI
SPONSOR'S Refunding the 2006 Water and Sewer revenue bonds according to Columbia Bank's
SU `fM -\R�' proposal will generate annual savings through 2026, the maturity date of the bonds.
Council is being asked to approve the bond ordinance authorizing this refunding.
R[ ?VII�WED iw ❑ COW Mtg. ❑ CA &P Cmte ® F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/17/15 COMMITTEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONSOR /ADmJN. Finance Department
CONINIFITIT,, Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
FXI1FN'I)rI'URI3 RI QUIRVID AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/23/15
Forward to next Regular Meeting
12/07/15
MTG. DATE
ATTACHMENTS
11/23/15
Informational Memorandum dated 11/10/15
Summary of proposals
Ordinance in Draft Form
Minutes from the Finance and Safety Committee meeting of 11/17/15
12/7/15
Ordinance in final form
117
118
City of Tukwila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, RELATING TO THE WATERWORKS
UTILITY OF THE CITY, INCLUDING THE SYSTEM OF SEWERAGE
AND SURFACE WATER UTILITY AS A PART THEREOF;
PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF A
WATER AND SEWER REVENUE REFUNDING BOND IN THE
PRINCIPAL AMOUNT OF NOT TO EXCEED $2,100,000 TO
PROVIDE FUNDS TO ADVANCE REFUND AND DEFEASE
OUTSTANDING WATER AND SEWER REVENUE BONDS OF THE
CITY AND TO PAY THE ADMINISTRATIVE COSTS OF THE
REFUNDING AND THE COSTS OF ISSUANCE AND SALE OF THE
BOND; PROVIDING FOR AND AUTHORIZING THE PURCHASE OF
CERTAIN OBLIGATIONS OUT OF THE PROCEEDS OF THE SALE
OF THE BOND AND FOR THE USE AND APPLICATION OF THE
MONEY DERIVED FROM THOSE INVESTMENTS; AUTHORIZING
THE EXECUTION OF A REFUNDING TRUST AGREEMENT;
PROVIDING FOR THE CALL, PAYMENT AND REDEMPTION OF
THE OUTSTANDING BONDS TO BE REFUNDED; FIXING OR
SETTING PARAMETERS WITH RESPECT TO CERTAIN TERMS
AND COVENANTS OF THE BOND; APPOINTING THE CITY'S
DESIGNATED REPRESENTATIVE TO APPROVE THE FINAL
TERMS OF THE SALE OF THE BOND; PROVIDING FOR THE SALE
AND DELIVERY OF THE BOND TO COLUMBIA STATE BANK;
PROVIDING FOR SEVERABILITY; ESTABLISHING AN EFFECTIVE
DATE; AND PROVIDING FOR OTHER RELATED MATTERS.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Definitions. As used in this ordinance, the following capitalized terms
shall have the following meanings:
(a) "Acquired Obligations" means the Government Obligations purchased to
accomplish the refunding and defeasance of the Refunded Bonds.
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(b) "Annual Debt Service" means, with respect to any Parity Bonds outstanding
as of the date of calculation, for any fiscal year, all amounts required to be paid in that
fiscal year in respect of principal (whether at maturity or pursuant to mandatory sinking
fund redemption) of and interest on those Parity Bonds, less any Tax Credit Subsidy
Payments scheduled to be received in that fiscal year.
(c) 'Average Annual Debt Service" means, with respect to any Parity Bonds
outstanding as of the date of calculation, the sum of the Annual Debt Service on those
Parity Bonds for each fiscal year during which those Parity Bonds are scheduled to
remain outstanding, divided by the number of those fiscal years.
(d) "Bank" means Columbia State Bank.
(e) "Bank Proposal" means the proposal of the Bank dated November 9, 2015, to
purchase the Bond on the terms and conditions set forth therein.
(f) "Bond" means the Water and Sewer Revenue Refunding Bond, 2015, issued
by the City pursuant to and for the purposes provided in this ordinance.
(g) "Bond Counsel" means the firm of Foster Pepper PLLC, its successor, or any
other attorney or firm of attorneys selected by the City with a nationally recognized
standing as bond counsel in the field of municipal finance.
(h) "Bond Fund" means the special fund of the City known as the Water and
Sewer Revenue Bond Fund, 1961, created by Ordinance No. 334 and continued and
renamed the "Water and Sewer Revenue Bond Fund" by this ordinance.
(i) "Bond Register" means the books or records maintained by the Bond
Registrar for the purpose of identifying ownership of the Parity Bonds.
0) "Bond Registrar" means the Fiscal Agent, or any successor bond registrar
selected by the City.
(k) "City" means the City of Tukwila, Washington, a municipal corporation duly
organized and existing under the laws of the State.
(1) "City Council" means the legislative authority of the City, as duly and regularly
constituted from time to time.
(m) "Code" means the United States Internal Revenue Code of 1986, as
amended, and applicable rules and regulations promulgated thereunder.
(n) "Contract Resource Obligation" means an obligation of the City, designated
as a contract resource obligation and entered into pursuant to Section 19 of this
ordinance, to make payments for facilities for water supply or distribution or surface
water or sewage collection, treatment or disposal or other utility service or for other
commodities or services relating to the Waterworks Utility.
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(o) "Coverage Requirement" means, for any fiscal year, that the sum of Net
Revenue in that fiscal year, plus any ULID Assessments due in that fiscal year and not
delinquent, plus any Tax Credit Subsidy Payments due in that fiscal year, is not less
than 1.25 times the Annual Debt Service on all outstanding Parity Bonds in that fiscal
year.
(p) "Designated Representative" means the officer of the City appointed in
Section 4 of this ordinance to serve as the City's designated representative in
accordance with RCW 39.46.040(2).
(q) "Final Terms" means the terms and conditions for the sale of the Bond,
including the amount, date, interest rate, payment dates, final maturity, prepayment
rights, price and other terms or covenants, including minimum savings for refunding.
(r) "Finance Director" means the Finance Director or such other officer of the City
who succeeds to substantially all of the responsibilities of that office.
(s) "Fiscal Agent" means the fiscal agent of the State, as the same may be
designated by the State from time to time.
(t) "Future Parity Bonds" means all revenue obligations of the City issued after
the Issue Date in accordance with Section 17 of this ordinance, the payment of the
principal of and interest on which are secured by a lien on the Net Revenue, ULID
Assessments and Tax Credit Subsidy Payments on a parity with the lien that secures
payment of the principal of and interest on the Bond..
(u) "Government Obligations" has the meaning given in RCW 39.53.010, as now
in effect or as may hereafter be amended.
(v) "Gross Revenue" means all of the income and revenue received by the City
from the maintenance and operation of the Waterworks Utility, including revenues from
the sale, lease or furnishing of commodities, services, properties or facilities; earnings
from the investment of money of the Waterworks Utility, except as otherwise expressly
excluded by this ordinance; and connection and capital improvement charges collected
for the purpose of defraying the cost of capital facilities of the Waterworks Utility; but
excluding principal proceeds of Parity Bonds or any other indebtedness of the City,
earnings from the investment of money in a trust fund created to defease indebtedness
of the City (until commingled with other earnings and revenues included in the Gross
Revenue); income and revenue that may not legally be pledged for revenue bond debt
service; improvement district assessments, including ULID Assessments; federal or
state grants and gifts from any source, in each case that are allocated to capital
projects; payments under bond insurance or other credit enhancement policy or device;
insurance or condemnation proceeds used for the replacement of capital projects or
equipment; Tax Credit Subsidy Payments; and revenue from any Separate Utility
System.
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(w) "Independent Consultant" means either (1) an independent licensed
professional engineer experienced in the design, construction or operation of municipal
utilities of comparable size and character to the Waterworks Utility or, (2) an
independent certified public accountant or other professional consultant experienced in
the development of rates and charges for municipal utilities of comparable size and
character to the Waterworks Utility.
(x) "Issue Date" means the date of initial issuance and delivery of the Bond to the
Bank in exchange for the purchase price of the Bond.
(y) "Net Revenue" means, for any fiscal year, the Gross Revenue for that fiscal
year less Operation and Maintenance Expenses for that fiscal year, plus withdrawals
from the Rate Stabilization Fund allocated to that fiscal year, less deposits into the Rate
Stabilization Fund allocated to that fiscal year. In calculating Net Revenue, the City shall
not take into account any non -cash gains or losses with respect to any real or personal
property, investment or agreement that it may be required to recognize under generally
accepted accounting principles, such as unrealized mark -to- market gains and losses
and pollution remediation or pension liabilities.
(z) "Operation and Maintenance Expenses" means all expenses incurred by the
City in causing the Waterworks Utility to be operated and maintained in good repair,
working order and condition, including payments made pursuant to contract for such
service to any other municipal corporation or private entity for water supply and
distribution, surface water and sewage collection, treatment and disposal or other utility
service or facilities (if the City combines such service or facilities into the Waterworks
Utility), and including charges imposed for the City's administration expenses allocated
to the Waterworks Utility, but excluding depreciation, any taxes (or charges in lieu of
taxes) levied or imposed by the City and capital additions to or capital replacements of
the Waterworks Utility.
(aa) "Parity Bond Authorizing Ordinance" means an ordinance of the City
(including this ordinance) that authorizes the issuance and sale and establishes the
terms of one or more series of Parity Bonds and other matters relating to the same plan
of finance.
(bb) `Parity Bonds" means the Bond and any Future Parity Bonds.
(cc) "Rate Stabilization Fund" means the fund of that name authorized to be
created by this ordinance.
(dd) "Record Date" means the close of business of the Bond Registrar on the 15th
day of the month preceding an interest payment date. With respect to prepayment of the
Bond prior to its maturity, the Record Date means the Bond Registrar's close of
business on the date on which the Bond Registrar sends the notice of prepayment.
(ee) "Redemption Date" means the date fixed for redemption of the then -
outstanding Refunded Bonds, which, unless otherwise specified in the Refunding Trust
Agreement, shall be December 1, 2016.
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(f t) "Refunded Bonds" means the 2006 Bonds maturing on December 1 in the
years 2016 and 2026, in the aggregate principal amount of $2,060,000.
(gg) "Refunding Plan" means (as further described in the Refunding Trust
Agreement):
(1) the deposit with the Refunding Trustee of proceeds of the Bond and other
money of the City;
(2) the purchase by the Refunding Trustee of the Acquired Obligations and
the application of the principal of and interest on the Acquired Obligations and any other
cash balance to the payment and redemption of the Refunded Bonds on the
Redemption Date at a price of par plus accrued interest; and
(3) the payment of the costs of issuing the Bond and the costs of carrying out
the foregoing elements of the Refunding Plan.
(hh) "Refunding Trustee" means the trustee, or any successor trustee, designated
by the Designated Representative to serve as refunding trustee to carry out the
Refunding Plan.
(ii) "Refunding Trust Agreement" means a refunding trust agreement between
the City and the Refunding Trustee, dated as of the Issue Date, providing for the
carrying out of the Refunding Plan.
(jj) "Registered Owner' means, with respect to a Parity Bond, the person in
whose name the Parity Bond is registered on the Bond Register.
(kk) "Separate Utility System" means any water supply or distribution, surface
water or sewage collection, treatment or disposal or other utility service or facilities that
may be created, acquired or constructed by the City as provided in Section 18 of this
ordinance.
(II) "State" means the State of Washington.
(mm) "System of Registration" means the system of registration for the City's bonds
and other obligations set forth in Ordinance No. 1338 of the City.
(nn) "Tax Credit Subsidy Payment" means a payment the City is scheduled to
receive as a tax credit payable by the United States Treasury to the City under
Section 6431 of the Code (or under any similar provision of the Code providing for
"direct -pay" tax credit bonds) in respect of any Parity Bonds.
(oo) "2006 Bond Ordinance" means Ordinance No. 2136 of the City authorizing
the issuance of the 2006 Bonds.
(pp) "2006 Bonds" means the Water and Sewer Revenue Bonds, 2006, of the City,
issued in the aggregate principal amount of $3,180,000.
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(qq) "ULID" means any utility local improvement district now existing or hereafter
created for the acquisition or construction of additions, extensions or betterments of any
portion of the Waterworks Utility, which additions, extensions or betterments are
financed through the issuance of Parity Bonds.
(rr) "ULID Assessments" means the assessments levied in any ULID, including
installment payments of any assessment and the interest and penalties, if any, thereon,
less any prepaid assessments permitted by law to be paid into a construction fund or
account.
Section 2. Findings and Determinations. The City takes note of the following
facts and makes the following findings and determinations:
(a) The City, by Ordinance No. 320, specified and adopted a system or plan for a
system of sewerage and provided that the system of sewerage become a part of the
waterworks utility of the City that includes the systems of water supply and distribution
and sanitary sewage disposal, combined pursuant to RCW 35.67.320, and any
additions thereto and extensions, renewals and betterments thereof thereafter made or
constructed.
(b) The City, by Ordinance No. 2136, combined the surface water utility of the City
with the Waterworks Utility pursuant to RCW 35.67.331.
(c) Pursuant to the 2006 Bond Ordinance, the City issued the 2006 Bonds for the
purpose of carrying out a system or plan of additions to and betterments and extension
of the Waterworks Utility, and reserved the right to (1) redeem the 2006 Bonds maturing
on December 1, 2026, prior to their stated maturity date at any time on or after
December 1, 2016, as a whole or in part (within one or more maturities selected by the
City), at par plus accrued interest to the date fixed for redemption, and (2) defease the
2006 Bonds.
(d) The Refunded Bonds bear interest at rates ranging from 4.00% to 4.50 %.
(e) After due consideration, it appears to the City Council that the Refunded Bonds
may be refunded by carrying out the Refunding Plan so that a substantial savings will
be effected by the difference between the principal and interest cost over the life of the
Bond and the principal and interest cost over the life of the Refunded Bonds but for
such refunding.
(f) The Refunding Plan will provide sufficient funds to discharge and satisfy the
obligations of the City under the 2006 Bond Ordinance.
(g) To carry out the Refunding Plan in the manner that will be most advantageous
to the City, it is necessary and advisable that the Acquired Obligations be purchased out
of a portion of the proceeds of the Bond and other money of the City.
(h) The City Council deems it to be in the best interests of the City to issue and sell
the Bond to pay part of the cost of carrying out the Refunding Plan.
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(i) RCW 39.46.040(2) provides that an ordinance authorizing the issuance of
bonds may authorize an officer of the City to serve as the City's designated
representative and to accept, on behalf of the City, an offer to purchase those bonds so
long as the acceptance of such offer is consistent with terms established by an
ordinance that establishes the following terms for those bonds (or parameters with
respect thereto): the amount, date or dates, denominations, interest rate or rates (or
mechanism for determining interest rate or rates), payment dates, final maturity,
redemption rights, price and any other terms and conditions deemed appropriate by the
City Council.
0) In fixing the amounts to be paid into the Bond Fund, the City Council has
exercised due regard for Operation and Maintenance Expenses, and has not obligated
the City to set aside and to pay into the Bond Fund a greater amount or proportion of
the Gross Revenue that in the judgment of the City Council will be available over and
above the Operation and Maintenance Expenses.
Section 3. Authorization of Bond. The City is authorized to issue and sell the
Bond, subject to the terms and conditions described in this ordinance, for the purpose of
carrying out the Refunding Plan.
Section 4. Description of Bond; Appointment of Designated Representative.
The Finance Director is appointed as the Designated Representative of the City and is
authorized and directed to conduct the sale of the Bond to the Bank in the manner and
upon the terms deemed most advantageous to the City, and to approve the Final Terms
of the Bond, with such additional terms and covenants as the Designated
Representative deems advisable, within the parameters set forth in Exhibit A, which is
attached to this ordinance and incorporated by this reference.
Section 5. Bond Registrar; Registration and Transfer of Bond.
(a) Registration of Bond. The Bond shall be issued only in registered form as to
both principal and interest, and the ownership of the Bond shall be recorded on the
Bond Register.
(b) Bond Registrar; Duties. The Fiscal Agent is appointed as initial Bond
Registrar. The Bond Registrar shall keep, or cause to be kept, sufficient books for the
registration and transfer of the Bond, which shall be open to inspection by the City at all
times. The Bond Registrar is authorized, on behalf of the City, to authenticate and
deliver each Bond transferred in accordance with the provisions of the Bond and this
ordinance, to serve as the City's paying agent for the Bond and to carry out all of the
Bond Registrar's powers and duties under this ordinance and the System of
Registration. The Bond Registrar shall be responsible for its representations contained
in the Certificate of Authentication on each Bond. The Bond Registrar may become a
Registered Owner with the same rights it would have if it were not the Bond Registrar
and, to the extent permitted by law, may act as depository for and permit any of its
officers or directors to act as members of, or in any other capacity with respect to, any
committee formed to protect the rights of the Registered Owners.
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(c) Bond Register; Transfer. The Bond Register shall contain the name and
mailing address of each Registered Owner and the principal amount and number of
each Parity Bond held by each Registered Owner. The Bond may be transferred only
(1) in whole, (2) to a "qualified institutional buyer" (as defined in Rule 144A promulgated
under the Securities Act of 1933, as amended) and (3) if endorsed in the manner
provided thereon and surrendered to the Bond Registrar. Any transfer shall be without
cost to the Registered Owner of the Bond or the transferee.
Section 6. Form and Execution of Bond.
(a) Form of Bond; Signatures and Seal. The Bond shall be prepared in a form
consistent with the provisions of this ordinance and State law. The Bond shall be
signed by the Mayor and the City Clerk, either or both of whose signatures may be
manual or in facsimile, and the seal of the City or a facsimile reproduction thereof shall
be impressed or printed thereon. If any officer whose manual or facsimile signature
appears on the Bond ceases to be an officer of the City authorized to sign bonds before
the Bond bearing his or her manual or facsimile signature is authenticated by the Bond
Registrar, or issued or delivered by the City, the Bond nevertheless may be
authenticated, issued and delivered and, when authenticated, issued and delivered,
shall be as binding on the City as though that person had continued to be an officer of
the City authorized to sign bonds. The Bond also may be signed on behalf of the City
by any person who, on the actual date of signing of the Bond, is an officer of the City
authorized to sign bonds, although he or she did not hold the required office on its Issue
Date.
(b) Authentication. Only if the Bond bears a Certificate of Authentication in
substantially the following form, manually signed by the Bond Registrar, shall the Bond
be valid or obligatory for any purpose or entitled to the benefits of this ordinance:
"Certificate of Authentication. This Bond is the fully registered City of Tukwila,
Washington, Water and Sewer Revenue Bond, 2015, described in the Bond Ordinance."
The authorized signing of a Certificate of Authentication shall be conclusive evidence
that the Bond so authenticated has been duly executed, authenticated and delivered
and is entitled to the benefits of this ordinance.
Section 7. Payment of Bond. Principal of and interest on the Bond shall be
payable in lawful money of the United States of America. Principal of and interest on
the Bond shall be payable by electronic transfer on the payment date to the Registered
Owner at the account appearing on the Bond Register on the Record Date. Upon
payment of the final installment of principal and all accrued interest on the Bond, the
Registered Owner shall present and surrender the Bond to the Bond Registrar. The
Bond is not subject to acceleration under any circumstances.
Section 8. Bond Fund. The special fund of the City known as the Water and
Sewer Revenue Bond Fund, 1961, created by Ordinance No. 334 for the payment of the
principal of and interest on the Water and Sewer Revenue Bonds, 1961, of the City and
any bonds issued on a parity therewith, is hereby continued and renamed the "Water
and Sewer Revenue Bond Fund." The Finance Director may create such accounts and
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subaccounts in the Bond Fund, including a principal and interest account and one or
more reserve accounts, as may be convenient for the payment of the Parity Bonds, so
long as the maintenance of such accounts and subaccounts does not conflict with the
rights of the Registered Owners. The City shall set aside and pay into the Bond Fund
all ULID Assessments and Tax Credit Subsidy Payments upon their receipt and, out of
the Net Revenue, certain fixed amounts without regard to any proportion, namely, on or
prior to each date on which principal of or interest on the Parity Bonds is due, the
amount required, after taking into account the amount then on deposit therein and to be
used therefor, to pay such principal and interest on such date. When the amount on
deposit in the Bond Fund equals the principal of and interest on all Parity Bonds then
outstanding, no further payment need be made into the Bond Fund. The amounts so
covenanted to be paid into the Bond Fund shall be a lien and charge on the Net
Revenue, ULID Assessments and Tax Credit Subsidy Payments superior to any other
charges whatsoever.
Section 9. Use of Bond Proceeds; Refunding Plan.
(a) Use of Bond Proceeds; Acquisition of Acquired Obligations. On the Issue
Date, the proceeds of the sale of the Bond shall be deposited with the Refunding
Trustee and used, together with other money of the City, to discharge the obligations of
the City relating to the Refunding Bonds by carrying out the Refunding Plan in
accordance with the Refunding Trust Agreement. Such obligations shall be discharged
fully by the Refunding Trustee's simultaneous purchase of the Acquired Obligations,
bearing such interest and maturing as to principal and interest in such amounts and at
such times so as to provide, together with a beginning cash balance, for the payment of
the amounts required to be paid by the Refunding Plan. The Acquired Obligations shall
be listed and more particularly described in a schedule attached to the Refunding Trust
Agreement. Any proceeds of the Bond or other money deposited with the Refunding
Trustee not needed to carry out the Refunding Plan shall be returned to the City for
deposit in the Bond Fund to pay interest on the Bond on the next interest payment date.
(b) Appointment of Refunding Trustee. The Designated Representative is
authorized and directed to appoint a financial institution to serve as Refunding Trustee
and to perform the duties of Refunding Trustee under this ordinance.
(c) Refunding Trust Agreement; Administration of Refunding Plan. The
Designated Representative is authorized and directed to execute the Refunding Trust
Agreement setting forth the duties, obligations and responsibilities of the Refunding
Trustee in connection with carrying out the Refunding Plan. The . Refunding Trust
Agreement shall, among other things, authorize and direct the Refunding Trustee to
purchase the Acquired Obligations and to make the payments required to be made by
the Refunding Plan. All Acquired Obligations and money deposited with the Refunding
Trustee and any income therefrom shall be held irrevocably, invested and applied in
accordance with the provisions of the Refunding Trust Agreement, the 2006 Bond
Ordinance, this ordinance, chapter 39.53 RCW and other applicable State law. All
administrative costs (including all necessary and proper fees, compensation and
expenses of the Refunding Trustee and all other costs incidental to the setting up of the
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trust account to accomplish the Refunding Plan) and costs of issuance of the Bond may
be paid out of the amounts deposited with the Refunding Trustee or other available
money of the City, in accordance with the Refunding Trust Agreement.
(d) Call for Redemption of the Refunded Bonds. The Refunding Trustee is
authorized and directed to call the then - outstanding Refunded Bonds for redemption on
the Redemption Date at par, plus accrued interest. Such call for redemption shall
identify the then - outstanding Refunded Bonds, the maturity date, the Redemption Date
and the redemption price, and shall be irrevocable after the Bond is delivered to the
Bank. The Designated Representative and the Refunding Trustee are each authorized
and directed to give or cause to be given such notices as required, at the times and in
the manner required, pursuant to the 2006 Bond Ordinance, and to take all other
actions necessary to effect the redemption of the then - outstanding Refunded Bonds on
the Redemption Date.
Section 10. Prepayment of Bond. Principal of the Bond is subject to prepayment
at the option of the City only as set forth in Exhibit A. Notice of prepayment of the Bond,
unless waived by the Registered Owner, shall be given by the Bond Registrar not less
than five business days prior to the scheduled prepayment date by first -class mail,
postage prepaid, to the Registered Owner at the address appearing on the Bond
Register on the Record Date. The City retains the right to rescind the prepayment
notice and the prepayment by giving a notice of rescission to the Registered Owner at
any time on or prior to the scheduled prepayment date. Any notice of prepayment that
is so rescinded shall be of no effect, and the principal amount of the Bond for which a
notice of prepayment has been rescinded shall remain outstanding. Interest on
principal of the Bond so prepaid shall cease to accrue on the prepayment date.
Section 11. Failure To Pay Bond. If any principal of the Bond is not paid when
due, the City shall be obligated to pay interest on such principal at the Default Rate
indicated on Exhibit A from and after the date such principal payment is due until such
principal is paid in full. If the City fails to set aside and pay into the Bond Fund the
amounts required by this ordinance so to be set aside and paid, any Registered Owner
may bring action against the City to compel the setting aside and payment.
Section 12. Pledge of Net Revenue. The Net Revenue, all ULID Assessments,
all Tax Credit Subsidy Payments and all money and investments held in the Bond Fund
(other than money held in any reserve account created to secure the payment of Future
Parity Bonds) are pledged to the payment of the principal of and interest on the Bond.
This pledge shall constitute a lien and charge on the Net Revenue, all ULID
Assessments, all Tax Credit Subsidy Payments and all money and investments held in
the Bond Fund (other than money held in any reserve account created to secure the
payment of Future Parity Bonds) on a parity with the pledge that secures payment of
Future Parity Bonds and superior to any other liens or charges whatsoever. The Bond
is payable solely from Net Revenue and all money and investments held in the Bond
Fund (other than money held in any reserve account created to secure the payment of
Future Parity Bonds). The Bond shall not be a general obligation of the City. This
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trust account to accomplish the Refunding Plan) and costs of issuance of the Bond may
be paid out of the amounts deposited with the Refunding Trustee or other available
money of the City, in accordance with the Refunding Trust Agreement.
(d) Call for Redemption of the Refunded Bonds. The Refunding Trustee is
authorized and directed to call the then - outstanding Refunded Bonds for redemption on
the Redemption Date at par, plus accrued interest. Such call for redemption shall
identify the then - outstanding Refunded Bonds, the maturity date, the Redemption Date
and the redemption price, and shall be irrevocable after the Bond is delivered to the
Bank. The Designated Representative and the Refunding Trustee are each authorized
and directed to give or cause to be given such notices as required, at the times and in
the manner required, pursuant to the 2006 Bond Ordinance, and to take all other
actions necessary to effect the redemption of the then - outstanding Refunded Bonds on
the Redemption Date,
Section 10. Prepayment of Bond. Principal of the Bond is subject to prepayment
at the option of the City only as set forth in Exhibit A. Notice of prepayment of the Bond,
unless waived by the Registered Owner, shall be given by the Bond Registrar not less
than five business days prior to the scheduled prepayment date by first -class mail,
postage prepaid, to the Registered Owner at the address appearing on the Bond
Register on the Record Date. The City retains the right to rescind the prepayment
notice and the prepayment by giving a notice of rescission to the Registered Owner at
any time on or prior to the scheduled prepayment date. Any notice of prepayment that
is so rescinded shall be of no effect, and the principal amount of the Bond for which a
notice of prepayment has been rescinded shall remain outstanding. Interest on
principal of the Bond so prepaid shall cease to accrue on the prepayment date.
Section 11. Failure To Pay Bond. If any principal of the Bond is not paid when
due, the City shall be obligated to pay interest on such principal at the Default Rate
indicated on Exhibit A from and after the date such principal payment is due until such
principal is paid in full. If the City fails to set aside and pay into the Bond Fund the
amounts required by this ordinance so to be set aside and paid, any Registered Owner
may bring action against the City to compel the setting aside and payment.
Section 12. Pledge of Net Revenue. The Net Revenue, all ULID Assessments,
all Tax Credit Subsidy Payments and all money and investments held in the Bond Fund
(other than money held in any reserve account created to secure the payment of Future
Parity Bonds) are pledged to the payment of the principal of and interest on the Bond.
This pledge shall constitute a lien and charge on the Net Revenue, all ULID
Assessments, all Tax Credit Subsidy Payments and all money and investments held in
the Bond Fund (other than money held in any reserve account created to secure the
payment of Future Parity Bonds) on a parity with the pledge that secures payment of
Future Parity Bonds and superior to any other liens or charges whatsoever. The Bond
is payable solely from Net Revenue and all money and investments held in the Bond
Fund (other than money held in any reserve account created to secure the payment of
Future Parity Bonds). The Bond shall not be a general obligation of the City. This
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ordinance does not pledge, and the Bond is not payable from, the full faith and credit or
taxing power of the City.
Section 13. Flow of Funds. All ULID Assessments and Tax Credit Subsidy
Payments shall be paid into the Bond Fund, and the Gross Revenue shall be used for
the following purposes only and shall be applied in the following order of priority:
First, To pay when due the Operation and Maintenance Expenses;
Second, To make when due all payments required to be made into the Bond
Fund in respect of principal of and premium, if any, and interest on
Parity Bonds, and to make payments due under any reimbursement
agreement with a credit provider that secures payment of Parity
Bonds and that requires those payments to be made on a parity
with the Parity Bonds;
Third, To make when due all payments required to be made into any
reserve account created to secure the payment of Future Parity
Bonds, and to make payments due under any reimbursement
agreement with a credit provider that secures payment of Parity
Bonds and that requires those payments to be made on a parity
with payments into such reserve account;
Fourth, To make.when due all payments required to be made under any
other reimbursement agreement with a credit provider that secures
payment of Parity Bonds, in any priority not inconsistent with this
ordinance that the City may hereafter establish by ordinance;
Fifth, To make when due all payments required to be made into any fund
or account created for the payment of revenue obligations secured
by a charge on the Net Revenue subordinate to the charge that
secures payment of the Parity Bonds and all payments required to
be made into the Bond Fund, in any priority not inconsistent with
this ordinance that the City may hereafter establish by ordinance;
and
Sixth, For any other lawful purposes of the Waterworks Utility, in any
priority not inconsistent with this ordinance that the City may
hereafter establish by ordinance.
Section 14. Rate Stabilization Fund. The City is authorized to create the Rate
Stabilization Fund. The City may at any time, consistent with Sections 12 and 13,
deposit Net Revenue into the Rate Stabilization Fund. The City may at any time
withdraw any or all of the money from the Rate Stabilization Fund for inclusion in Net
Revenue and disbursement consistent with Sections 12 and 13 of this ordinance. If a
deposit or withdrawal is made within 90 days after the end of a fiscal year, the City may
specify that the deposit or withdrawal is to be allocated to the prior fiscal year rather
than to the fiscal year in which that deposit or withdrawal is made. No deposit of Net
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Revenue may be made into the Rate Stabilization Fund to the extent that such deposit
would prevent the City from satisfying the Coverage Requirement in any fiscal year.
Section 15. Covenants. The City covenants and agrees with the Registered
Owners as follows:
(a) Operation and Maintenance. The City will at all times maintain, preserve and
keep the properties of the Waterworks Utility in good repair, working order and
condition, will make all necessary and proper additions, betterments, renewals and
repairs thereto and improvements, replacements and extensions thereof, so that at all
times the business carried on in connection therewith will be properly and
advantageously conducted, and will at all times operate or cause to be operated the
properties of the Waterworks Utility and the business in connection therewith in an
efficient manner and at a reasonable cost.
(b) Establishment and Collection of Rates and Charges. The City will
establish, maintain and collect rates and charges for water supply and distribution and
surface water and sewage collection, treatment and disposal so that:
(1) the Gross Revenue in each fiscal year will be sufficient to pay when due
(A) all Operation and Maintenance Expenses for that fiscal year; (B) all amounts that the
City is obligated to pay into the Bond Fund for that fiscal year; (C) all taxes,
assessments or other governmental charges lawfully imposed on the Waterworks Utility
or the revenue therefrom or payments in lieu thereof for that fiscal year; and (D) any and
all other amounts that the City is obligated to pay from the Gross Revenue by law or
contract in that fiscal year; and
(2) the Coverage Requirement will be satisfied in each fiscal year.
The City will promptly collect all ULID Assessments and Tax Credit Subsidy
Payments and deposit such collections into the Bond Fund, without those ULID
Assessments or Tax Credit Subsidy Payments being allocated to any particular series
of Parity Bonds. Except as may be required under the provisions of any federal or State
statute, regulation or license, the City will not furnish or supply or permit the furnishing
or supplying of any service or facility in connection with the operation of the Waterworks
Utility free of charge to any person, firm or corporation, public or private.
(c) Sale, Transfer or Disposition of the Waterworks Utility. The City may sell,
transfer or otherwise dispose of any of the works, plant, properties, facilities or other
part of the Waterworks Utility or any real or personal property comprising a part of the
Waterworks Utility (each, as used in this subsection, a "transfer") only upon approval of
the City Council by an ordinance that contains one or more of the following
determinations, to be made at the discretion of the City Council:
(1) the facilities or property being transferred are not material to the operation
and maintenance of the Waterworks Utility, or have become unserviceable, inadequate,
obsolete or unfit to be used in the operation of the Waterworks Utility; or
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(2) the aggregate depredated value of the facilities or property being
transferred in any fiscal year comprises no more than five percent of the total assets of
the Waterworks Utility; or
(3) the City receives from the transferee an amount equal to the fair market
value of the portion of the Waterworks Utility transferred; as used in this paragraph, "fair
market value" means the most probable price that a property should bring in a
competitive and open market under all conditions requisite to a fair sale, the willing
buyer and willing seller each acting prudently and knowledgeably and assuming that the
price is not affected by coercion or undue stimulus.
In the case of a transfer under paragraph (3): (A) the proceeds of the transfer shall be
used (i) promptly to redeem or irrevocably set aside for the redemption of Parity Bonds
and /or (ii) to provide for part of the cost of additions to and betterments and extensions
of the Waterworks Utility, and (B) before any such transfer, the City must obtain a
certificate of an Independent Consultant to the effect that in his or her professional
opinion, upon that transfer and the use of proceeds of the transfer as proposed by the
City, the remaining Waterworks Utility will . retain its operational integrity and the
Coverage Requirement will be satisfied in each of the five fiscal years following the
fiscal year in which the transfer is to occur, taking into account (i) the reduction in Gross
Revenue resulting from the transfer; (ii) the use of any proceeds of the transfer for the
redemption of Parity Bonds, (iii) the Independent Consultant's estimate of Gross
Revenue allocable to customers anticipated to be served by any additions to and
betterments and extensions of the Waterworks Utility financed by the proceeds of the
transfer, and (iv) any other adjustment permitted in the preparation of a certificate under
Section 17 of this ordinance.
(d) Liens on the Net Revenue. Except as otherwise expressly permitted in this
ordinance, the City will not at any time create or permit to accrue or to exist any lien,
charge or other encumbrance on the Net Revenue, ULID Assessments or Tax Credit
Subsidy Payments or any part thereof prior or superior to the lien and charge that
secures payment of the Parity Bonds and all payments required to be made into the
Bond Fund, and will pay and discharge, or cause to be paid and discharged, any and all
lawful claims for labor, materials or supplies which, if unpaid, might become a lien,
charge or other encumbrance on the Net Revenue, ULID Assessments or Tax Credit
Subsidy Payments or any part thereof, prior or superior to, or on a parity with, the lien
and charge that secures payment of the Parity Bonds and all payments required to be
made into the Bond Fund, or that might materially adversely affect the security of the
Registered Owners.
(e) Books and Accounts. The City will keep proper books, records and accounts
with respect to the operations, income and expenditures of the Waterworks Utility in
accordance with generally accepted accounting practices relating to municipal utilities
and any applicable rules and regulations prescribed by the State, and will cause those
books, records and accounts to be audited on an annual basis by the State Auditor
and /or by a certified public accountant selected by the City. The City will prepare
annual financial and operating statements as soon as practicable after the close of each
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fiscal year showing in reasonable detail the financial condition of the Waterworks Utility
as of the close of that fiscal year, and the income and expenses for that fiscal year,
including the amounts paid into the Bond Fund and into any and all funds or accounts
created pursuant to the provisions of this ordinance, the status of all funds and accounts
as of the end of that fiscal year, and the amounts expended for maintenance, renewals,
replacements and capital additions to the Waterworks Utility.
(f) Maintenance of Insurance. The City at all times will carry fire and extended
coverage, public liability and property damage and such other forms of insurance with
responsible insurers and with policies payable to the City on such of the buildings,
equipment, works, plants, facilities and properties of the Waterworks Utility as are
ordinarily carried by municipal or privately owned utilities engaged in the operation of
similar systems, and against such claims for damages as are ordinarily carried by
municipal or privately owned utilities engaged in the operation of similar systems, or it
will self- insure or will participate in an insurance pool or pools with reserves adequate,
in the reasonable judgment of the City, to protect the Waterworks Utility and the
Registered Owners against loss.
(g) Condemnation Awards and Insurance Proceeds. If the City receives any
condemnation awards or proceeds of an insurance policy in connection with any loss of
or damage to any property of the Waterworks Utility, it shall apply the condemnation
award or insurance proceeds (other than proceeds of business interruption insurance,
which shall constitute Gross Revenue), in the City's discretion, as follows: (1) to the
cost of replacing or repairing the lost or damaged properties; (2) to the payment,
purchase for cancellation or redemption of Parity Bonds or (3) to the cost of
improvements to the Waterworks Utility.
Section 16. Tax Covenants; Designation of Bond as "Qualified Tax Exempt
Obligation."
(a) Preservation of Tax Exemption for Interest. The City covenants that it. will
take all actions necessary to prevent interest on the Bond from being included in gross
income for federal income tax purposes, and it will neither take any action nor make or
permit any use of proceeds of the Bond or other funds of the City treated as proceeds of
the Bond that will cause interest on the Bond to be included in gross income for federal
income tax purposes.
(b) Post - Issuance Compliance. The Finance Director is authorized and directed
to review and update the City's written procedures to facilitate compliance by the City
with the covenants in this ordinance and the applicable requirements of the Code that
must be satisfied after the Issue Date to prevent interest on the Bond from being
included in gross income for federal tax purposes.
(c) Designation of Bond as "Qualified Tax Exempt Obligation." The City
designates the Bond as a "qualified tax - exempt obligation" for the purposes of
Section 265(b)(3) of the Code, and makes the following findings and determinations:
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(1) the Bond does not constitute a "private activity bond" within the meaning of
Section 141 of the Code;
(2) the reasonably anticipated amount of tax - exempt obligations (other than
private activity bonds and other obligations not required to be included in such
calculation) that the City and any entity subordinate to the City (including any entity that
the City controls, that derives its authority to issue tax - exempt obligations from the City,
or that issues tax - exempt obligations on behalf of the City) will issue during the calendar
year in which the Bond is issued will not exceed $10,000,000; and
(3) the amount of tax - exempt obligations, including the Bond, designated by
the City as "qualified tax - exempt obligations" for the purposes of Section 265(b)(3) of
the Code during the calendar year in which the Bond is issued does not exceed
$10,000,000.
Section 17. Provisions for Future Parity Bonds. The City may issue Future
Parity Bonds only for lawful purposes of the Waterworks Utility and only if the following
conditions are met and complied with at the time of the issuance of those Future Parity
Bonds:
(a) There shall be no deficiency in the Bond Fund;
(b) Except in the case of Future Parity Bonds being issued for the sole purpose of
providing for the costs of refunding Parity Bonds for which no coverage certification
pursuant to subsection (d) of this section is required, no default under this ordinance or
any other Parity Bond Authorizing Ordinance, nor any event or condition which with
notice and /or the passage of time would constitute such a default, shall have occurred
and be continuing, nor shall the issuance of those Future Parity Bonds, in and of itself,
cause a default under this ordinance or any other Parity Bond Ordinance or any event
or condition which with notice and /or the passage of time would constitute such a
default;
(c) The applicable Parity Bond Authorizing Ordinance shall provide for the payment
of the principal of and interest on those Future Parity Bonds out of the Bond Fund and
for the deposit of all ULID Assessments and Tax Credit Subsidy Payments to be paid
into the Bond Fund; and
(d) There shall be on file with the City either:
(1) a certificate of the Finance Director demonstrating that the Coverage
Requirement was satisfied during any fiscal year occurring in the immediately preceding
24 calendar months (assuming that (A) those Future Parity Bonds were outstanding and
that the debt service payable on those Future Parity Bonds in that fiscal year was equal
to the Average Annual Debt Service on those Future Parity Bonds, and (B) any Parity
Bonds to be refunded by those Future Parity Bonds are not outstanding); or
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(2) a certificate of an Independent Consultant that in his or her opinion (which
opinion and underlying assumptions shall be set forth in the certificate), the Coverage
Requirement will be satisfied, assuming that those Future Parity Bonds are outstanding
and any Parity Bonds to be refunded by those Future Parity Bonds are not outstanding,
in (A) each of the fiscal years for the five consecutive fiscal years following the earlier of
(i) the end of the period during which interest on those Future Parity Bonds is fully
capitalized or, if that interest is not fully capitalized for any period, the fiscal year in
which those Future Parity Bonds are issued; or (ii) the date on which substantially all
new facilities or improvements financed in substantial part by those Future Parity Bonds
are expected to commence operations, and (B) the fiscal year in which those Future
Parity Bonds are issued and any subsequent fiscal year prior to but not included in the
fiscal years for which certification is provided pursuant to the foregoing clause (A); that
certificate may take into account the following adjustments:
(A) any changes in rates and charges of the Waterworks Utility in effect
and being charged, or expected to be charged in accordance with a program of specific
levels or increases or decreases in overall revenue approved by ordinance;
(B) rates and charges from customers of the Waterworks Utility who
have become customers during the fiscal year or thereafter, adjusted to reflect one
year's Net Revenue and ULID Assessments allocable to those new customers;
(C) the estimate of Net Revenue and ULID Assessments allocable to
customers reasonably expected to be served by new facilities or improvements financed
in substantial part by those Future Parity Bonds; and
(D) Net Revenue and ULID Assessments allocable to any person, firm,
corporation or municipal corporation under any executed contract for water supply or
distribution, surface water or sewage collection, treatment or disposal or other utility
service or facilities provided by the Waterworks Utility, which revenue was not included
in the historical Net Revenue or ULID Assessments.
No such certification of the Coverage Requirement shall be required if: (i) those
Future Parity Bonds are issued for the sole purpose of refunding Parity Bonds and, as a
result of the issuance of those Future Parity Bonds, (a) the final maturity of those Future
Parity Bonds is not more than one year later than the final maturity of the Parity Bonds
being refunded and (b) the Annual Debt Service on all outstanding Parity Bonds will not
increase more than $5,000 in any fiscal year; or (ii) the principal of those Future Parity
Bonds does not exceed the ULID Assessments levied in connection with the issuance
of those Future Parity Bonds by more than the sum of (a) $5,000 and (b) the proceeds
of those Future Parity Bonds deposited in a reserve account to secure payment of
Parity Bonds.
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Nothing contained herein shall prevent the City from issuing (i) Future Parity Bonds
to refund maturing Parity Bonds, money for the payment of which is not otherwise
available, or (ii) revenue obligations secured by a charge on the Net Revenue
subordinate to the charge that secures payment of the Parity Bonds and all payments
required to be made into the Bond Fund, and then only if the remedy of acceleration is
expressly denied to the owners of those subordinate bonds under all circumstances.
Section 18. Separate Utility Systems. The City may create, acquire, construct,
finance, own and operate one or more additional systems for water supply or
distribution, surface water or sewage collection, treatment or disposal or other utility
service or facilities. The revenue of that Separate Utility System shall not be included in
the Gross Revenue and may be pledged to the payment of revenue obligations issued
to purchase, construct, condemn or otherwise acquire or expand that Separate Utility
System. Neither the Gross Revenue nor the Net Revenue, ULID Assessments or Tax
Credit Subsidy Payments shall be pledged by the City to the payment of any obligations
of a Separate Utility System, except that the Net Revenue may be pledged on a basis
subordinate to the pledge that secures payment of the Parity Bonds and all payments
required to be made into the Bond Fund.
Section 19. Contract Resource Obligations. The City may at any time enter into
one or more Contract Resource Obligations for the acquisition, from facilities to be
acquired or constructed, of facilities for water supply or distribution or surface water or
sewage collection, treatment or disposal or other utility service or other commodities or
services relating to the Waterworks Utility. The City may determine that, and may agree
under a Contract Resource Obligation to provide that, all payments under the Contract
Resource Obligation (including payments prior to the time that the facilities,
commodities or services are provided, or during a suspension of or after termination of
the provision of the facilities, commodities or services) shall be Operation and
Maintenance Expenses if the following requirements are met at the time such a
Contract Resource Obligation is entered into:
(a) No default under this ordinance or any other Parity Bond Authorizing Ordinance
has occurred and is continuing.
(b) There shall be on file a certificate of an Independent Consultant stating that
(1) the payments to be made by the City in connection with the Contract Resource
Obligation are reasonable for the facilities, commodities or services to be provided; (2)
the facilities, commodities or services to be provided are sound from a supply or
transmission planning standpoint, are technically and economically feasible in
accordance with prudent utility practice and are likely to provide supply or transmission
no later than a date to be set forth in the certificate; and (3) the Coverage Requirement
(as estimated by the Independent Consultant in accordance with the provisions of and
adjustments permitted in Section 17 of this ordinance) will be satisfied in each of the five
fiscal years following the fiscal year in which the Contract Resource Obligation is
incurred.
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Payments required to be made under a Contract Resource Obligation shall not be
subject to acceleration under any circumstances. Nothing in this Section shall be
deemed to prevent the City from entering into other agreements for the acquisition of
facilities for water supply or distribution or surface water or sewage collection, treatment
or disposal or other utility service or other commodities or services relating to the
Waterworks Utility and from treating those payments as Operation and Maintenance
Expenses or from securing payments with respect thereto by a charge on Net Revenue
subordinate to the charge that secures payment of the Parity Bonds.
Section 20. Refunding or Defeasance of the Bond. The City may issue
refunding bonds pursuant to State law or use money available from any other lawful
source to carry out a refunding or defeasance plan, which may include (a) paying when
due the principal of and interest on any portion of the Bond (the "defeased portion ");
(b) prepaying the defeased portion prior to maturity; and (c) paying the costs of the
refunding or defeasance. If the City sets aside in a trust fund or escrow account
irrevocably pledged to that prepayment or defeasance (the "trust account "), money
and /or Government Obligations maturing at a time or times and bearing interest in
amounts sufficient to redeem, refund or defease the defeased portion in accordance
with the terms of this ordinance and the Bond, then all right and interest of the
Registered Owner in the covenants of this ordinance and in the funds and accounts
obligated to the payment of the defeased portion shall cease and become void.
Thereafter, the Registered Owner shall have the right to receive payment of the
principal of and interest on the defeased portion solely from the trust account and the
defeased portion shall be deemed no longer outstanding.
Section 29. Sale and Delivery of the Bond.
(a) Approval of Bank Proposal; Delivery of Bond. The Bank has presented the
Bank Proposal to the City proposing to purchase the Bond, which written Bank Proposal
is on file with the City Clerk. The City Council finds that accepting the Bank Proposal is
in the City's best interest and authorizes the Designated Representative to accept a firm
offer with substantially the same terms as the Bank Proposal. The Designated
Representative is authorized to execute the Bank Proposal on behalf of the City, so long
as the terms provided therein are consistent with the terms of this ordinance.
(b) Preparation, Execution and Delivery of the Bond. The Bond will be
prepared at City expense and will be delivered to the Bank in accordance with the Bank
Proposal, together with the approving legal opinion of Bond Counsel regarding the
Bonds.
Section 22. Supplemental Ordinances. This ordinance shall not be modified,
altered, amended, supplemented or rescinded in any respect after the Issue Date,
except as provided in and in accordance with and subject to the provisions of this
section.
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(a) The City may, from time to time, and at any time, without the consent of or
notice to the Registered Owners, pass any supplemental ordinance deemed necessary
or desirable by the City for the purpose of modifying, altering, amending, supplementing
or rescinding, in any particular, any of the terms or provisions contained in this
ordinance or any other Parity Bond Authorizing Ordinance, as follows:
(1) to provide for the issuance of Future Parity Bonds in accordance with the
provisions of this ordinance;
(2) to cure any formal defect, omission, inconsistency or ambiguity in this
ordinance in a manner not materially adverse to the security of the Registered Owners;
(3) to impose upon the Bond Registrar (with its consent) for the benefit of the
Registered Owners any additional rights, remedies, powers, authority, security, liabilities
or duties that may lawfully be granted, conferred or imposed and that are not contrary to
or inconsistent with this ordinance as therefore in effect;
(4) to add to the covenants and agreements of, and limitations and restrictions
upon, the City in this ordinance, other covenants, agreements, limitations and
restrictions to be observed by the City that are not contrary or inconsistent with this
ordinance as therefore in effect;
(5) to confirm, as further assurance, any pledge under, and the subjection to
any lien, charge or pledge created or to be created by this ordinance of any other
money, securities or funds;
(6) to authorize different denominations of the Parity Bonds and to make
correlative amendments and modifications to this ordinance regarding exchangeability
of Parity Bonds of different authorized denominations, redemptions of portions of Parity
Bonds of particular authorized denominations, provisions providing for relating to a
securities depository, and to make similar amendments and modifications of a technical
nature not materially adverse to the security of the Registered Owners;
(7) to modify, alter, amend or supplement this ordinance in any other respect
that is not materially adverse to the security of the Registered Owners that does not
involve a change described in subsection (c) of this Section;
(8) due to change in federal law or rulings, to maintain any exclusion from
gross income of the interest on Parity Bonds from federal income taxation in a manner
not materially adverse to the security of the Registered Owners; or
(9) to add to the covenants and agreements of, and limitations and restrictions
upon, the City in this ordinance, other covenants, agreements, limitations and
restrictions to be observed by the City that are requested by a credit provider for Parity
Bonds and that are not materially adverse to the security of the Registered Owners.
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(b) Except for any supplemental ordinance passed pursuant to subsection (b) of
this section, subject to the terms and provisions contained in this subsection and not
otherwise, Registered Owners of not less than a majority of aggregate principal amount
of the Parity Bonds then outstanding shall have the right from time to time to consent to
and approve the passage by the City of any supplemental ordinance deemed necessary
or desirable by the City for the purpose of modifying, altering, amending, supplementing
or rescinding, in any particular, any of the terms or provisions contained in this
ordinance or any other Parity Bond Authorizing Ordinance; except that, unless approved
in writing by each Registered Owner of each affected Parity Bond then outstanding,
nothing contained in this section shall permit, or be construed as permitting.
(1) a change in the times, amounts or currency of payment of any outstanding
Parity Bond, or a reduction in the principal amount of any outstanding Parity Bond or a
change in the rate or method of determining the rate of interest thereon or the
redemption provisions thereof, or
(2) a preference or priority of any Parity Bond over any other Parity Bond, or
(3) a reduction in the aggregate principal amount of Parity Bonds, the consent
of the Registered Owners of which is required for any supplemental ordinance.
(c) Before the City passes any supplemental ordinance, the City shall have
received an opinion of Bond Counsel stating that the passage of the supplemental
ordinance is authorized or permitted by this ordinance and each other Parity Bond
Authorizing Ordinance and will not, in and of itself, adversely affect the exclusion from
gross income for federal income tax purposes of interest on any tax - exempt Parity
Bonds.
Section 23. Financial Reporting. The City shall provide the following to the Bank:
(a) within 30 days after receipt from the State Auditor, a copy of the audited financial
statements of the City, and (b) within 30 days after a final budget is published, a copy of
the City's budget.
Section 24. General Authorization and Ratification. The appropriate officers of
the City are severally authorized to take such actions and to execute such documents
as in their judgment may be necessary or desirable to carry out the transactions
contemplated in connection with this ordinance, and to do everything necessary for the
prompt delivery of the Bond to the Bank and for the proper application, use and
investment of the proceeds of the Bond. All actions taken prior to the effective date of
this ordinance in furtherance of the purposes described in this ordinance and not
inconsistent with the terms of this ordinance are ratified and confirmed in all respects.
Section 25. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
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Section 26. Severability. The provisions of this ordinance are declared to be
separate and severable. If a court of competent jurisdiction, all appeals having been
exhausted or all appeal periods having run, finds any provision of this ordinance to be
invalid or unenforceable as to any person or circumstance, such offending provision
shall, if feasible, be deemed to be modified to be within the limits of enforceability or
validity. However, if the offending provision cannot be so modified, it shall be null and
void with respect to the particular person or circumstance, and all other provisions of
this ordinance in all other respects, and the offending provision with respect to all other
persons and all other circumstances, shall remain valid and enforceable.
Section 27. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and this ordinance shall take effect and
be in full force five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2015.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
. w .. 9 T •fir* ]W0L7T1: A
Bond Counsel
Jim Haggerton, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Attachment: Exhibit A — Parameters for Final Terms
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EXHIBIT A
PARAMETERS FOR FINAL TERMS
(a) Principal Amount. The principal amount of the Bond shall not exceed
$2,100,000.
(b) Issue Date. The Bond shall be dated the Issue Date, which shall
be not later than one year after the effective date of
this ordinance.
(c) Denomination. The Bond shall be in the denomination of the
principal amount, shall be numbered in the manner
and shall bear the name and additional designation
as deemed necessary or appropriate by the
Designated Representative.
(d) Interest Rate and The Bond shall bear interest at a fixed rate per
Default Rate. annum not to exceed 2.50% (computed on the basis
of a 360 -day year of twelve 30 -day months) from the
Issue Date or from the most recent date for which
interest has been paid or duly provided for,
whichever is later. If any payment of the Bond is not
made when due, or if interest on the Bond becomes
includable in the gross income of the Registered
Owner for federal income tax purposes, the interest
rate may increase at the discretion of the Registered
Owner to the Default Rate of 3.60 %.
(e) Payment Dates. Interest shall be payable semiannually on June 1
and December 1 of each year, commencing June 1,
2016. Principal shall be payable on December 1 of
each year from 2016 to 2026, inclusive, using a
principal amortization substantially as set forth in the
Bank Proposal.
(f) Final Maturity. December 1, 2026.
(g) Prepayment. The principal of the Bond is subject to prepayment
at the option of the City at any time, but only on or
after December 1, 2020, as a whole or in part, at par
plus accrued interest to the date of prepayment.
(h) Price. The purchase price for the Bond is par (100 %).
(i) Fees. The City shall pay the Bank a one -time commitment
fee of $2,100. The City shall pay Bank counsel fees
in an amount not to exceed $3,000.
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COUNCIL AGENDA SYNOPSIS
--------- ------- -- ------ ---- - - - - -- Initials
Meetin
,g Date Prepared bly Malyors reviey Council review
12/07/15 MCB T t�
V
I
ITEM INFORMATION
ITEM NO.
I
143
STAFF SPONSOR: MAYOR'S OFFICE
12/7/15
,\GFNDA ITkIM Tn,i,i�,' Regional Fire Authority Annexation
Cx1,1-'1(;())1 Z Diswn�ion
Ali Dale 1217119
❑ Motion
MIS Date
❑ Resolution
Altg Dale
❑ Ordinance
Mi
,g Date 0
❑ Bid Axard
All
,g Dale
❑ Public Hearing
Mi
,g Dale
E] Other
Alt
,g Date
SPONSOR ❑ Council ❑ Major ❑ HR ❑ DCD ❑ Finance El Fire ❑ IT ❑ P&R ❑ Police ❑ PW'
SPONSOR'S The RFA Annexation Steering Committee has finished their review and recommends
St 1NINIARY annexation to the Kent RFA.
A decision is needed on whether the City Council would like to move forward with an Kent
RFA annexation process, including community outreach and a public hearing and Council
level review and analysis
Ri�Xirwi:n ii), F-1 COW Mtg. ❑ CA&P Cmte F-1 F&S Cmte F-1 Transportation Cmte
❑ Utilities Cmte F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 9/14; 04/15; 6/15; 8/15; COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN. Not applicable
Comm"""] Not applicable
COST IMPACT / FUND SOURCE
F'X PI iN 1) ITU RI RLQU IRI "D AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
("Onitnents.-
MTG. DATE
RECORD OF COUNCIL ACTION
04/13/15
Briefing
6/15/15
Briefing
8/17/15
Briefing
11/23/15
Briefing
MTG. DATE
ATTACHMENTS
11/23/15
Informational Memorandum
12/7/15
Informational Memorandum dated 12/7/15
Powerpoint Presentation
*Please bring binders provided under separate cover*
143
144
M
Date:
From:
By:
Subject:
Ut
Tukwila
6200 Southeenter Boulevard . Tukwila) Washington 98188
Memorandum
Mayor Haggerton
Tukwila City Council
December 7, 2015
David Cline, City Administrator
Moira Bradshaw, RFA Project Manager
Regional Fire Authority Annexation Steering Committee
Jim 13c ggerton, May 6r
Issues
1. Does the City Council want to move forward with review of annexation to the Kent
Regional Fire Authority for the provision of fire and emergency medical services?
2. Would the Council like to complete its review in time to make the April 2016 ballot or
take additional time and complete its review in time for the August ballot of 2016?
Background
The study of how and who should provide fire and emergency management services to the
Tukwila community has been under consideration since 2010. The most recent efforts included
the Joint Fire Exploratory Committee of 2014 and then the Regional Fire Authority Annexation
Steering Committee of 2015.
The Joint Fire Exploratory Committee (2014) reviewed a range of options available to the City.
That Committee, made up of City Administration and City Council members Kruller and Seal
recommended investigation of annexation into the Kent RFA. The Kent RFA is seen as:
• a current partner through the South King County Training Consortium
• a stable well managed, highly respected and nationally accredited agency that shares a
border with the City
• capable of maintaining the City's level of service by staffing the City's four stations and
replacing those stations, apparatus and equipment with a proposed capital improvement
plan;
• a fiscally responsible agency that uses a funding model that charges a fee that is related to
a property's level of risk.
Based upon that recommendation, the City Council endorsed the formation of a Steering
Committee to explore the feasibility of annexing to the Kent RFA and that it should include
Administration, Council, firefighters and the public. The Steering Committee met through most
of 2015 and ultimately decided to recommend that the City proceed with annexation to the Kent
RFA. Members of the Steering Committee presented their findings to Council at the November
23, 2015 Council meeting.
145
Discussion
The Mayor concurs with the Steering Committee's recommendation, but recommends that the
City target an August, 2016 election date. While the Committee and City had previously
contemplated an April, 2016 election date in order to (if supported by the voters) transition the
Department to the RFA on January 1, 2017, it is clear that time is needed for Council to review
the work and recommendation of the Steering Committee and to engage in a robust public
outreach effort prior to a final Council decision. While the uncertainty for the Tukwila Fire
Department has been protracted by an initial review that was interrupted, there is no crisis that
necessitates immediate action. By choosing an effective date of January 2018, the City Council
can assure themselves of a complete and adequate review of the costs and benefits of the
proposed action as well as full community outreach and public input.
Recommendation
Council consensus to proceed with public outreach targeting an August 2016 election date.
Attachment:
December 7, 2015 slide presentation.
Delivered separately to your mailbox:
City Council Review Binder — Kent Regional Fire Authority Annexation Review
(December 2015)
Page 2 of 2
IT, M.
2015
Regional Fire Authority
Annexation
fl'E'EF'/1
LJ
i‘ii -1 11
r m
1
s
EEI
L
Issue
Does City Council want to move forward with the annexation
to the Kent RFA?
Continue public outreach
Continue City Council review
• Review data, forecast FBC revenue, determine feasibility
• City Council receives briefings at this stage and throughout
• Steady flow of information to electeds, public and press
'Stakeholder input
•Assets, vehicles, capital, LEOFF 1, governance, etc.
• Concurrent with other phases
• City Council adopts resolution requesting annexation
• RFA Board adopts resolution amending Plan to allow annexation
• City Council places measure on ballot
•Voters must approve annexation, Plan amendment, FBC
• Voter outreach 2 -4 months
• ILA is developed based upon an adopted RFA Plan
2014
Q4
2015
Q1
Q1 -Q4
Q2 -Q3
Q2 -Q4
Q4
2016
Q1
April
03-04
Schedule
Changes to original time frame from 2014 Tukwila
Exploratory Committee
Financial information delay of 12 months
_Results in 3 months delay on draft Plan amendments
Request by RFA to develop ILA before election
IF YES Timeframe Options
A January 2017 service transition means a vote no later
than April 2016
A January 2018 service transition means a vote by at
least August 2017
Public Outreach - minimum
An open house at each of the fire stations
Fact sheet mailings for residents and businesses
Presentations to Boards Commissions and community
groups
January 2017 service transition
January 4 -15 Council work session(s)
Mid January Public open houses
January 25 Tukwila Public Hearing
February 1 City resolution requesting RFA approval of annexation
February 17 Action by RFA Governing Board
March 7 City resolution to put issue before voters
April 26 Ballot
January 2018 service transition
Late January — mid February Full City Council review of financials
March
Kent RFA Plan review and ILA discussion
April Community open houses and outreach &
Public hearing
City Resolution and Governing Board action
City resolution to put issue before voters
Ballot (at the earliest)
May
June
August 2, 2016
Public Outreach — expanded
Other communication
Tukwila Reporter
E- Hazelnut & Hazelnut
Channel 21— "TukTV"
City web page
Social media
Moving Forward
Mayor suggests that the Council choose an August ballot
date ( tip ) in order to allow sufficient time for review
by the City Council and extended public outreach.
Council Discussion &Direction
January 2017 service transition
April 2015 ballot
or
January 2018 service transition
August 2015 ballot
Notebook Review
Council Updates
Steering Committee Minutes and Recommendation
Kent Fire Department Regional Fire Authority Plan
Tukwila Amendment Draft
Level of Service
Facilities
Finance
Notebook Review - continued
Contract Services
Outreach
History
Community Outreach
"-rain wit
AF,,, t, "
COUNCIL AGENDA SYNOPSIS
Meeting Date
Prepared by
Mayor's review
Council review
11/09/15
BG
❑ Resolution
lt g Date
E] Ordinance
MI g Date
12/07/15
BG
❑ Other
Mt g Date
SPONSOR ❑ Coun671 ❑ Mayor ❑ 14R ❑ DCD [:].Finance ❑ Fire ❑ IT ❑ P&R ❑ Police Z PIV
SPONSOR'S The City received six bids to demolish the City-owned motels on TIB. Construction Group
SUNIM;\IZY International LLC submitted the low base bid of $470,247.75 for the Schedule A which
includes demolition of three motels (Great Bear, Boulevard, Spruce) and Sam Smoke shop
and $132,779.70 for Schedule B (demolition of Traveler's Choice). Staff will provide an
update on the possible lease of the Travelers Choice to 4Culture. Council is being asked to
award the contract to Construction Group International in the amount of $603,027.45.
Ri�Xii,,wj,'Ii) BY ❑ cow mtg. F-1 CA&P Cmte [:] F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPoNsoiz/Ai)mIN. Public Works Department
c0mm FI-H," 11/3 FS cancelled so direct to C.O.W per FS Chair and Council President
COST IMPACT / FUND SOURCE
EXI'1sNDI "PURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$603,027.45 $694,000 $
Fund Source:
Conwients.-
MTG. DATE
RECORD OF COUNCIL ACTION
11/9/15
ITEM INFORMATION
ITEM NO.
4.C.
161
STAFF SPONSOR: BOB GIBERSON
I 0RI(;1NAI. AGENDA DATE: 11/9/15
A(; i M),\ ITFIM Trri_F. Tukwila International Boulevard Redevelopment Project. Bid Award for Motel
Demolition of Great Bear, Boulevard, Spruce, Sam Smoke Shop, Traveler's Choice
Cxrr"(;oRY Z Discussion
M1
,g Date 1119115
E] Motion
M1
,g Dale
❑ Resolution
lt g Date
E] Ordinance
MI g Date
Z BidAward
Mt g Date 1217115
E] Public Hearing
Mtg Date
❑ Other
Mt g Date
SPONSOR ❑ Coun671 ❑ Mayor ❑ 14R ❑ DCD [:].Finance ❑ Fire ❑ IT ❑ P&R ❑ Police Z PIV
SPONSOR'S The City received six bids to demolish the City-owned motels on TIB. Construction Group
SUNIM;\IZY International LLC submitted the low base bid of $470,247.75 for the Schedule A which
includes demolition of three motels (Great Bear, Boulevard, Spruce) and Sam Smoke shop
and $132,779.70 for Schedule B (demolition of Traveler's Choice). Staff will provide an
update on the possible lease of the Travelers Choice to 4Culture. Council is being asked to
award the contract to Construction Group International in the amount of $603,027.45.
Ri�Xii,,wj,'Ii) BY ❑ cow mtg. F-1 CA&P Cmte [:] F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPoNsoiz/Ai)mIN. Public Works Department
c0mm FI-H," 11/3 FS cancelled so direct to C.O.W per FS Chair and Council President
COST IMPACT / FUND SOURCE
EXI'1sNDI "PURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$603,027.45 $694,000 $
Fund Source:
Conwients.-
MTG. DATE
RECORD OF COUNCIL ACTION
11/9/15
Forward to 12/7/15 Regular meeting
12/7/15
MTG. DATE
ATTACHMENTS
11/9/15
Informational Memorandum dated 11/6/15 from Bob Giberson
CIP Page, Map, Bid Tabulation
(No FS minutes/meeting cancelled due to NLC conference)
12/7/15
Informational Memorandum dated 11/4/15 from Derek Speck and Joyce Trantina
Minutes from 11/9/15 CAP Committee meeting
Minutes from 11/9/15 Committee of the Whole meeting
161
162
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Community Affairs and Parks Committee
FROM: Derek Speck, Economic Development Administrator
Joyce Trantina, Project Development Manager
DATE: November 4, 2015
SUBJECT: Traveler's Choice Motel: 4Culture Lease
ISSUE
Should the City demolish the Traveler's Choice Motel or temporarily lease it to 4Culture to be
used for art such as artist studios, galleries, work space, practice space, or performances?
BACKGROUND
On September 28, 2015 staff reported to the Community Affairs and Parks Committee (CAP) on
an opportunity to lease the Traveler's Choice motel to 4Culture for temporary arts related uses
such as artist studios, galleries, work space, practice space and performances. Possibly the
building could be even become an art object or experience.
If the Council were not interested in leasing the site to 4Culture, then staff would recommend
the building be demolished as part of the same demolition contract with the other three motels
and Smoke Shop. At the CAP meeting, the committee expressed support for bringing more art
into the community but would like the City to be more specific about the types of activities
allowed. They also urged the involvement of the Arts Commission during the process. The
Committee requested staff to work with 4Culture on a specific proposal and draft lease and
return to the Committee.
Staff opened bids for the demolition of the motels on October 22, 2015. We are scheduled to
present those results to Council at the Community of the Whole meeting on November 9, 2015
and will ask Council to forward the bid award to a Regular meeting for Council decision. Staff
would have presented the bid results to the Finance and Safety Committee on November 3rd
however, that meeting was cancelled. When the Council makes the decision to award the bid,
we will need to know whether to include the Traveler's Choice as part of the demolition contract.
Because the Arts Commission did not meet in October or November, staff has not met with the
Commission as a whole. However, staff has provided the CAP memos and minutes to the Arts
Commission, offered to answer questions, and invited them to the CAP and Council meetings
on November 9, 2015.
City and 4Culture staff continued working on the project. We do not have a draft lease at this
time however we have a list of the basic deal terms. They are:
163
INFORMATIONAL MEMO
Page 2
(1) City leases the property to 4Culture for $1 per year.
(2) 4Culture must provide public access to the property to view or participate in art.
(3) City has no responsibility for making any improvements to the property.
(4) 4Culture pays for improvements, ongoing maintenance, taxes and fees.
(5) Property may only be used for arts related activities such as work space, practice
space, performance space, galleries, sales of art, and public events.
(6) Property may not be used for any type of living space (motel or apartments) except for
a manager's unit.
(7) 4Culture would screen the artists before approving rental agreements.
(8) 4Culture would include limitations on hours of operation, allowed activities, and
allowed art materials in the rental agreements.
(9) All use must comply with City zoning, building, fire and other codes.
(10) City could access the property to perform testing or investigation related to the sale or
redevelopment of the site.
(11) The term of the lease would be up to five years.
(12) If crime occurs on the property, 4Culture and /or the City could terminate the lease.
(13) The City could terminate the lease after three years (with one year notice) if the City
decided to use the property for City facilities.
The 4Culture Board of Directors met on October 28, 2015 and discussed the potential of leasing
the Travelers Choice motel site from the City of Tukwila for art- related uses. Board members
were very enthusiastic and excited about this project, and asked their staff to develop a more
detailed outline and cost analysis. Their staff believes the Board will be prepared to make a
decision on the project at their December 2 meeting.
DISCUSSION
City staff knows that demolishing the motels and smoke shop are a high priority for the City and
that the Council may not want the possible lease to 4Culture to delay the demolition. Therefore,
the Council discussion of the demolition contract is scheduled for November 9, 2015. The
Council could decide to award the demolition contract at their November 16, 2015 meeting. In
that case, it is very likely the onsite demolition work will start in mid - December.
In order to decide after the 4Culture board of director's meeting on December 2, 2015 the
Council would need to decide to award the demolition contract at their December 7, 2015
meeting. In that case, it is very likely the onsite demolition work would start in early January.
Thus, waiting for the 4Culture board decision would likely push the start of demolition out about
three or four weeks. Staff believes the 4Culture lease is a good opportunity and recommends
the Council wait until December 7th to approve the demolition contract. If the City Council
decides to not demolish the Traveler's Choice, staff will return to CAP in early 2016 with a
proposed lease with 4Culture.
City staff understands that there may be public concern that allowing the site to be leased by
another organization for arts- related uses could attract crime. Staff believes these issues can
be avoided and the lease would be a benefit to the community. First, 4Culture is a well -
managed and well- funded public development authority that has significant experience in
screening artists and a reputation to maintain. Second, the City can include provisions in the
lease that will ensure 4Culture manages the property well and lets the City terminate the lease if
there are crime problems.
ME
INFORMATIONAL MEMO
Page 3
FINANCIAL IMPACT
Based on the bid from the lowest, qualified bidder for the demolition contract, the cost to
demolish the Traveler's Choice is approximately $133,000 plus a 15% contingency for a total of
$153,000. Leasing the property to 4Culture would delay when the City would incur that cost.
The main financial risk would be if the City and 4Culture are not able to execute a lease and
then the City would need to solicit a separate demolition contract for the Traveler's Choice. It
would require additional staff time and it's possible that contract would be more expensive than
the current bid due to the economies of scale.
RECOMMENDATION
For information only. Staff wanted to brief the CAP because the demolition contract will be
discussed at the City Council meeting on November 9.
ATTACHMENTS
4Culture staff report dated October 19, 2015
4Culture staff presentation to their board of directors
165
M.
I�
CULTURE
BACKGROUND
In order to reduce crime in the Tukwila International Boulevard neighborhood the City of
Tukwila purchased four motels (Great Bear, Boulevard, Spruce, Traveler's Choice) and the
Sam Smoke Shop. All structures other than the Traveler's Choice are dilapidated structures
that are adjacent to each other and offer the City a good opportunity for redevelopment.
Since it is likely to be a few years until any developer is ready to start construction, staff
plans to demolish these structures in order to reduce blight in the neighborhood.
The Traveler's Choice Motel is separate from the other motels and is adjacent to a
residential neighborhood. When the Federal Government seized the motel in 2013 it was
not one that the City had planned to purchase. It had high crime levels similar to the other
motels but since it was outside the City's community renewal area, the City did not have
condemnation authority and so did not think the property owner would want to sell. Once
the Federal Government seized the motel, the U.S. Attorney's Office was able to coordinate
a settlement agreement with the owner and lender and the City purchased the property in
2014.
The City has completed the specifications for demolition of all of these structures and is
now issuing a call for bids. The demolition of the Traveler's Choice is included as an
additive alternate.
BASIC SITE INFORMATION
The Traveler's Choice Motel, located at S. 146th Street, near Tukwila International
Boulevard, and was built in 1992 on a .61 acre site. It is .7 miles, an approximately a 12
minute walk from the Tukwila Light Rail Station. From 4Culture, it is 1o.8 miles, which is
approximately 20 minutes by car.
The Traveler's Choice is a two floor, sprinklered, wood frame structure with thirty -four
motel rooms and one manager's unit. The rooms are generally small (twenty -eight of the
rooms are approximately 150 square feet) and do not have kitchen facilities or closets. It is
considered to be in average condition and has a remaining economic life of 30 years.
The property is located within the Neighborhood Commercial Center zone, which does not
allow construction of multi- family residential units (e.g. apartments) unless they are above
office or retail uses.
4CULTURE PAGE 1
167
- - - -,
TEL 206 296.7580
STAFF
REPORT
v/ 206 296.8574
FAx 206 296.8629
101 PREFONTAINE PL S
SEATTLE WA 98104
DATE
October 19, 2015
www.4CULTURE.ORG
TO
4Culture Board of Directors
PREPARED
BY Heather Dwyer
RE
Traveler's Choice Motel, Tukwila
BACKGROUND
In order to reduce crime in the Tukwila International Boulevard neighborhood the City of
Tukwila purchased four motels (Great Bear, Boulevard, Spruce, Traveler's Choice) and the
Sam Smoke Shop. All structures other than the Traveler's Choice are dilapidated structures
that are adjacent to each other and offer the City a good opportunity for redevelopment.
Since it is likely to be a few years until any developer is ready to start construction, staff
plans to demolish these structures in order to reduce blight in the neighborhood.
The Traveler's Choice Motel is separate from the other motels and is adjacent to a
residential neighborhood. When the Federal Government seized the motel in 2013 it was
not one that the City had planned to purchase. It had high crime levels similar to the other
motels but since it was outside the City's community renewal area, the City did not have
condemnation authority and so did not think the property owner would want to sell. Once
the Federal Government seized the motel, the U.S. Attorney's Office was able to coordinate
a settlement agreement with the owner and lender and the City purchased the property in
2014.
The City has completed the specifications for demolition of all of these structures and is
now issuing a call for bids. The demolition of the Traveler's Choice is included as an
additive alternate.
BASIC SITE INFORMATION
The Traveler's Choice Motel, located at S. 146th Street, near Tukwila International
Boulevard, and was built in 1992 on a .61 acre site. It is .7 miles, an approximately a 12
minute walk from the Tukwila Light Rail Station. From 4Culture, it is 1o.8 miles, which is
approximately 20 minutes by car.
The Traveler's Choice is a two floor, sprinklered, wood frame structure with thirty -four
motel rooms and one manager's unit. The rooms are generally small (twenty -eight of the
rooms are approximately 150 square feet) and do not have kitchen facilities or closets. It is
considered to be in average condition and has a remaining economic life of 30 years.
The property is located within the Neighborhood Commercial Center zone, which does not
allow construction of multi- family residential units (e.g. apartments) unless they are above
office or retail uses.
4CULTURE PAGE 1
167
Although the structure appears to be in reasonably
good shape, it was built to code for a motel (Group R
Division 1) and converting it to alternative, would
require extensive renovation to meet the State
building codes.
One manager unit is not complete, but available. A
lobby, small office is accessible. A storage /laundry
area is wired for a commercial dryer and offers 240
voltage.
PROCESS AND CONSIDERATIONS
In late September, City of Tukwila staff presented
two thoughtful options to their Community Affairs and Parks Committee for the Traveler's
Choice property. Those options included:
• Sell the property, for building re -use or for land value, which is estimated at
$400,000; or
• Hold the property, for use by the City as they further develop their Comprehensive
Plan, which may revise zoning.
City staff s memorandum to the Committee indicated they had identified two options if
they elected to hold the property.
• Demolish the structure and maintain the lot, making immediate demolition an
efficient choice.
• Lease the property.
The memorandum also identified leasing options if the City elected to hold the property.
• Retail, Office, Commercial — City staff has been contacted by organizations and
staff is not recommending these uses due to: limited management experience;
maintenance costs; and possible long -term disposition impacts.
• Use as Motel — The City's zoning code no longer allows motels in this location.
• Housing for Homeless — As noted above, converting the motel would require
extensive, expensive renovation to meet the State building codes for housing.
• Arts Use — Use the site to support arts use and programming, administered by
4Culture.
SELECTION OF 4CULTURE
City staff believes that converting a motel to a use that brings more art into the community
can provide many public benefits including valuable service to Tukwila residents and public
image. This may also save the City money by delaying, and possibly avoiding, the cost of
demolition. A temporary lease would still protect the City's option to use the property for
city facilities at a future time.
Staff selected 4Culture, as the best leasing entity because we are:
• Dedicated to advancing community through culture in King County.
• Financially stable and have the means to secure, maintain and program the site.
• Have expertise in working with cultural facilities, cultural organizations and
individual artists.
Tukwila City staff recommends leasing the property to 4Culture as an alternative temporary
uses for the Traveler's Choice Motel.
168 4CULTURE PAGE 2
On September 23, the Tukwila City Council's Community Affairs and Parks Committee
recommended staff move forward on pursuing a temporarily lease of the Traveler's Choice
Motel to 4Culture — to be used for art use and programming.
SITE POTENTIAL
4Culture has staff has identified numerous uses for the Traveler's Choice Motel and
grounds including, but not limited to:
• Artist making space — studio space for writers to write, musicians to practice etc.
The 240 voltage in the laundry area could support a small kiln or other equipment.
• Artist presenting space — mini galleries, film screenings, readings and
performances seen, heard and experienced in the rooms.
• Artist retail space — contemporary to traditional, artist makers offer goods for
sale.
• Building as art — visual artists paint, sculpt and reimagine the building itself as a
public artwork.
• Performance and installation grounds — the parking lot can become a festival
and sculptural installation site. Videos projected, dance, music and built creations.
• Engagement — Tukwila artists and residents could have the opportunity to engage
with other regional creatives through these activities.
SITE CONSIDERATIONS
4Culture staff has identified several site considerations that may limit some uses of the
Traveler's Choice Motel and grounds including, but not limited to:
• Residential area — artists work hours would need to respect the noise and traffic
requirements of the neighborhood, especially the residential trailer park adjacent to
the site.
• ADA accessibility — no elevator or ADA access exists on the second level. Public
functions and possible artists with disabilities working on site would have to take
place on the ground floor.
• Safety — all uses must meet current code. Most met in 1992, but review would be
needed.
• Employees — if an artist has employees, they must be located on the ground floor
(ADA).
• Development Impact Fees — Fire and Parks is ok, but we need to review traffic
impact.
• Business licenses — All artists operating a business must have a Tukwila
Business License.
• On site manager — Resident manager may be desirable for general security and
oversite.
FINANCIAL CONSIDERATIONS
By not including the Traveler's Choice demolition the estimated savings to the City of
Tukwila will be approximately $230,000, however, that expense may escalate in the 3-5
year time of the proposed lease period. 4Culture staff has identified the following financial
considerations for the temporary lease of the Traveler's Choice Motel and grounds
including, but not limited to:
One -Time Expenses:
4CULTURE PAGE 3
169
• Furniture and carpet disposal — rooms have items such as beds, dressers,
bedside tables etc.
• Manager unit —for on -site manager, remodeling would be necessary (kitchenette
install).
Annual Expenses:
• Lease payments — $1.00 annually
• Liability Insurance — estimate pending
• Property Taxes — pending further research
GENERAL, SHORT -TERM TIMELINE
Nov. 3 N — Demo. To be reviewed by Finance & Safety Committee
Nov. 3 N — Tukwila Arts Commission Meeting (date may be changed due to election)
Nov. 4TH — Draft Lease Terms to be submitted to City of Tukwila Staff
Nov. 9TH — Staff Report (with Lease Terms) to be discussed with Tukwila City Council
Nov. 9 TH — Council will review /discuss recommended vendor for demolition
Nov. 16 TH — Tukwila City Council Meeting: authorize Mayor to execute contract demo.
Nov. 17TH — Notice to successful bidder
Dec. 1 -4 TH — Contract executed to successful demolition bidder
Dec. 7TH — Notice to Proceed to successful demolition bidder
PROPOSED LEASE TERMS
Tukwila staff has asked their Council to authorize the Mayor to enter into a lease agreement
with 4Culture so that if and when 4Culture is ready, they can execute the lease more
quickly. If 4Culture and the City are not able to agree to terms, then the City would proceed
with the demolition on December 7th. 4Culture staff and Tukwila City staff recommend the
following terms:
(1) City leases the property to 4Culture for $1 per year.
(2) 4Culture must provide public access to the property to view or participate in art.
(3) City has no responsibility for making any improvements to the property.
(4) 4Culture pays for improvements, ongoing maintenance, taxes and fees.
(5) Property may only be used for arts related activities such as work space, practice
space, performance space, galleries, sales of art, and public events.
(6) Property may not be used for any type of living space (motel or apartments)
except for one unit.
(7) All use must comply with City zoning and building codes.
(8) City could access the property to perform testing or investigation related to the
sale or redevelopment of the site.
(9) The term of the lease would be up to five years.
(1o) After three years, the City could terminate the lease with one year notice if the City
decided to use the property for City facilities.
RECOMMENDATION
In the interest of delaying or preventing demolition of the Traveler's Choice Motel in
Tukwila, the Board expresses interest and recommends that staff conduct due diligence on
the Motel including, but not limited to structural and health safety; financial impacts;
liabilities; on -site and program management; and community interest.
170 4CULTURE PAGE 4
raveers oiceoe
■
RECOMMENDATION
In the interest of delaying or preventing demolition of the
Traveler's Choice Motel in Tukwila, the Board expresses
interest and recommends that staff conduct due diligence on
the Motel including, but not limited to structural and health
safety; financial impacts; liabilities; on -site and program
management; and community interest.
pITM
Stati
0 TIB
Tf
.11
Orchard Trailer Rark
S14691 Street
WAN
afilla
a
��s's�s i
it w._
Subject Property
The Traveler's Choice
Motel, located at S. 146
Street, near Tukwila
International Boulevard,
and was built in 1992 on a
.61 acre site.
It is .7 miles, an
approximately a 12
minute walk from t e
Tukwila Light Rail Station
From 4Culture, it is 10.8
miles, which is
a.. roximatel 20 minute
The Traveler's Choi
two floor, sprinklered,
wood frame structure
with 34 motel rooms and
one manager's unit.
The building plans and
structure has been
recently reviewed. It i
considered to be in
average condition and has
a remaining economic lif
City staff believes t at
converting a motel to a
use that brings more art
into the community can
provide many public
benefits including
valuable service to
Tukwila residents and
ublic ima• e.
4Culture has staff has identified
numerous uses for the Traveler'
Artist making space
i - Artist resentin spa
g P a
Artist retail space
Building as art
Performance and insta
4 w
•
ti
OIL
trt
t
Site considerations :
Residential area
ADA accessibilit
Development Impact Fe
Business license
On site manager
Financial impact
W.*
Community Affairs & Parks Committee Minutes November 9, 2015 - Pape 2
The Committee, staff and guests discussed the proposal, with Councilmembers asserting
continued support for a vehicle limitation toward the goal of improving the appearance of
neighborhoods. Code Enforcement staff noted that this proposal will make investigation of
complaints much easier. The Committee requested staff return with the following:
• Addition of a time period of 48 hours to clarify that social gatherings or temporary
guests will not make a property noncompliant.
• Addition of language differentiating lots under and over 13,000 square feet, with
lots under that amount being subject to the number limitation and lots over that
amount subject to the existing code that specifies vehicle storage on durable
uniform surface no greater than 10% of the lot surface.
RETURN TO COMMITTEE.
C. 2015 Community Affairs and Parks Committee Work Plan
Committee members and staff reviewed the updated work plan included in the packet.
INFORMATION ONLY.
D. Travelers Choice Motel
At its September 28, 2015 meeting, the Community Affairs and Parks Committee directed staff to
work with 4Culture on a specific proposal and draft lease agreement regarding art- related uses at
the Travelers Choice Motel building. While the draft lease is not ready, staff briefed the Committee
on the proposed terms of the agreement. The 4Culture board met on Octobober 28, 2015,
expressed enthusiasm for the partnership, and are expected to vote on December 2. Meanwhile
the City will be awarding a demolition bid for the motel properties that may or may not include the
Travelers Choice, pending the decisions of the 4Culture Board and the City Council. The
Committee of the Whole will be discussing this later tonight and may choose to wait until December
7 to award the demolition bid to accommodate this timing. INFORMATION ONLY.
Meeting adjourned at 6:30 p.m
Next meeting: Monday, November 23, 2015
Committee Chair Approval
Minutes by LH
179
Tukwila City Council Committee of the Whole Minutes
November 9, 2015 Page 4 of 6
b. An ordinance approving and authorizing the second amendment to the 223 Andover Park East
Development Agreement with South Center WA, LLC.
Councilmember Seal indicated these items were discussed at the Community Affairs and Parks
Committee meeting on October 26, 2015. The committee members were unanimous in recommending
approval.
Councilmember Seal commented that the Fire Department has been a part of the process associated
with the proposed development at 223 Andover Park East.
The design review application for the proposed development was approved by the Board of Architectural
Review on May 23, 2014. Recently, the developer submitted a request for minor modifications to the
approved design including modifications to colors, materials, landscape and building height. Tukwila
Municipal Code authorizes the Director of Community Development to approve minor modifications to the
design review approval. However, Section 5 of the Development Agreement prohibits any changes to the
development standards section from being considered minor modifications. Per the language in the
Development Agreement any changes to the development standards have to be approved as a major
amendment to the Development Agreement. The other minor modifications to the design review
application and the building permit are currently under review.
COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING.
c. A bid award for the Urban Renewal Demolition Project.
Councilmember Seal indicated this item was discussed at Community Affairs and Parks Committee
meetings on September 28, 2015 and November 9, 2015.
Bob Giberson, Public Works Director, explained the City received six bids in response to the
advertisement for bid on the Tukwila International Boulevard Redevelopment Project (motel demolition).
The bids were opened on October 22, 2015, and Construction Group International, LLC was the low
bidder for the project. The base bid includes the demolition of the Great Bear, The Boulevard, The
Spruce and Sam Smoke Shop. The price for Schedule (Alternate No. 1, demolition of the Traveler's
Choice), was $132,779.70.
Derek Speck, Economic Development Administrator, explained that the Traveler's Choice Motel
demolition was a separate bid line because that property had not been included in the City's plans for
future development. While working on this project, a suggested use of the facility was presented to City
staff to lease the motel property to 4Culture for use as artist studios, galleries, work space, practice space
or performances. Mr. Speck stated the choice before the Council this evening is whether to demolish all
the motel properties at the same time, or move forward with the base bid, excluding the Traveler's
Choice.
Councilmember Seal explained this topic has been discussed on two separate occasions at the
Community Affairs and Parks Committee (CAP). Ms. Seal reviewed some of the concerns discussed at
the CAP Committee meeting earlier this evening, and she feels the proposed use of the facility would
provide the infusion of art into the area. Ms. Seal voiced her support for waiting to make a decision on
the demolition of the Traveler's Choice Motel until after the 4Culture Board has reviewed this item at their
next board meeting.
Councilmember Ekberg asked if it would impact the project if the City were to delay awarding the contract
to the contractor.
Mr. Giberson stated the contractor is excited for the opportunity, and the City has 90 days to award the
contract.
Councilmember Hougardy explained the proposed plan sounds good. She asked if there is a financial
risk with the proposed alternate use of the Traveler's Choice Motel site.
:1
Tukwila City Council Committee of the Whole Minutes
November 9, 2015 Page 5 of 6
Mr, Speck said there is a risk to the City with the alternative that delays the demolition of the Traveler's
Choice Motel. The 4Culture Board will vote on the proposed use of the site on December 2, 2015, and
then City staff would begin the negotiation process for the lease terms. He noted that if the City chooses
to move forward with the demolition of the Traveler's Choice Motel with the other properties, the Council
would need to approve a budget amendment for $140,000.
Mr. Giberson added there is a risk the City would receive bids with higher costs for a future demolition
Councilmember Quinn asked staff about the term of the lease
Mr. Speck stated staff is proposing a five -year lease, with a one -year termination clause. The City could
provide notice of termination to 4Culture in the third year of the lease.
Council President Kruller commented on the budget and bid summary section of the Informational
Memorandum on page 33 of the agenda packet. She asked why there is a variation in the figures
provided as the engineer's estimate and budget amount.
Mr. Speck explained the City's consultant, PBS Engineering + Environmental, provided the engineer's
estimate for the project. When the 2015 -2016 Biennial Budget was drafted a best guess estimate was
included for the demolition portion of the project. At the time the budget was developed, it was thought
that the motel structures would be demolished and the other items such as utilities, foundation, concrete,
etc. would remain in place, with fencing to protect the property. As the project moved forward it was
decided that the demolition project would include removal of the utilities, improvement to storm drainage,
removal of foundation and all concrete areas and grading to the property.
Council President Kruller asked the 4Culture representative to provide their input on the proposed
partnership.
Debra Twersky, Manager of Funding Programs, 4Culture, stated that 4Culture has had an interest in
South King County cities for many years. Ms. Twersky said 4Culture staff is currently completing review
of the possible project. There are very few art and heritage facilities located within South King County
due to limited real estate. They feel the opportunity will provide a great focus on the area's local artists,
and the proposed site would bring more art into the community. If the partnership between the City and
4Culture moves forward, 4Culture proposes to have an on -site manager for general security and
oversight of the facility. Additionally, the site would not provide living spaces for artists, rather studio
space for artists to work on their craft and show their pieces. They would also suggest having the larger
spaces as public spaces for poetry readings, art shows, etc.
COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE DECEMBER 7, 2015
REGULAR MEETING.
a. Mayor
Mayor Haggerton announced that the Mayor's Office will prepare a presentation on the recent National
League of Cities (NLC) Conference for a future Council meeting. He reviewed some of the speakers at
the conference, which included Vice President Joe Biden. He attended the Western States Meeting, and
some of the mobile tours, which provided a great deal of information and ideas for the City. He
encouraged the City to continue funding City attendance at these types of conferences.
b. City Council
Councilmember Duffie attended the NLC Conference November 4 -7, 2015. He reminded everyone of the
Veterans Day event at the Tukwila Community Center on November 10, 2015 beginning at 10:00 a.m.
Councilmember Ekberg attended the NLC Conference November 4 -7, 2015.
181
182
COUNCIL AGENDA SYNOPSIS
Lzitialr
Meeting Date
Prepared by
Mayor's revi W
Council reuiev
11/23/15
PH
❑ Resolution
R�ltg Date
❑ Ordinance
Al4 g Date
12/07/15
PH
❑ Other
MIS Date
�A
SPONSOR'S The City of Tukwila received a $250,000 grant award from the United States Department of
SuIM.�IZY Justice through its COPS Hiring Program to fund two new outreach officers who will serve
as liaisons to Tukwila's immigrant and refugee communities. This grant allows the City to
increase its proactive work and outreach to all communities within Tukwila. The Council is
being asked to consider this item at the November 23, 2015 Committee of the Whole
meeting and subsequent December 7, 2015 Regular Meeting.
RI3vI1 "?WI3D m, ❑ COW Mtg. ❑ CA&P Cmte ❑ F &S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/17/15 COMMITTEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONSOR /ADMIN. Police Department
Co mNMrrrFl, Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
E\PFNDrrURI? Rl OUIRl3D AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/23/15
ITEM INFORMATION
ITEM NO.
E 191
183
STAFF SPONSOR: PHI HUYNH
11/23/15
AGENDA Ill, "M Tj,rl.i,; 2015 COPS Hiring Grant Award to the City of Tukwila
CATI?GORY ❑ Discussion
Mtg Date 11/23/15
® Motion
lltg Date 12/7/15
❑ Resolution
R�ltg Date
❑ Ordinance
Al4 g Date
❑ BidAwa7d
All g Date
❑ Public Hearing
A4tg Date
❑ Other
MIS Date
SPONSOR ❑ Council ❑ Mayor ❑ l -fR ❑ DCD E] Finance ❑ IVire ❑ JT ❑ P&R ® Police ❑ P1,V
SPONSOR'S The City of Tukwila received a $250,000 grant award from the United States Department of
SuIM.�IZY Justice through its COPS Hiring Program to fund two new outreach officers who will serve
as liaisons to Tukwila's immigrant and refugee communities. This grant allows the City to
increase its proactive work and outreach to all communities within Tukwila. The Council is
being asked to consider this item at the November 23, 2015 Committee of the Whole
meeting and subsequent December 7, 2015 Regular Meeting.
RI3vI1 "?WI3D m, ❑ COW Mtg. ❑ CA&P Cmte ❑ F &S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/17/15 COMMITTEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONSOR /ADMIN. Police Department
Co mNMrrrFl, Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
E\PFNDrrURI? Rl OUIRl3D AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/23/15
Forward to next Regular Meeting
MTG. DATE
ATTACHMENTS
11/23/15
Informational Memorandum dated 10/14/15, with attachments
Minutes from the Finance and Safety Meeting of 11/17/15
12/7/15
No attachments
183
ME
COUNCIL AGENDA SYNOPSIS
---------------------------- - - - - -- Initials
Meeting Date
Pre ared by
view
Mayor' review
Council review
0
11/23/15
TC
❑ Resolution
At g Date
F-1 Ordinance
11 g Dale
12/07/15
TC
[_1 Other
jkl/g Date
SPONSOR ❑ Council [:] Mayor E:].T-JR E,DCD E] Financv ❑ Uire ❑ IT ❑ P&- 11 Z Police ❑ PV
SPONSOR'S The Police Department needs to update its records management system (RMS), and the
SUMMARY Request for Proposals process as well as our internal process resulted in the
recommendation to purchase the Spillman Technologies, Inc. Sentryx product. This project
will require a significant investment of both financial and staff resources. The Council is
being asked to consider this item at the November 23, 2015 Committee of the Whole
meeting and subsequent December 7, 2015 Regular Meeting.
Ri,"Nll tWE1) BY ❑ cow Mtg. [:] CAM Cmte Z F&S Cmte F-1 Transportation Cmte
F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/17/15 COMMITTEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONSOR /ADMIN. Police Department
ComN,"II "ITT Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
Exi+'INDITURF Rl,"QUIRFI) AMOUNT BUDGETED APPROPRIATION REQUIRE[)
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/23/15
ITEM INFORMATION
ITEM NO.
=F51:8
185
STAFF SPONSOR: TRINA COOK
ORIG INA], A(,, 1,"NI),\DA'Iv: 11/23/15
AGENDA I'n,'mTi'n,i,' Records Management System Purchase
CA'I'I"GORY ❑ Dismssion
WI g Date 11123115
Z Motion
Al� Date 1217115
❑ Resolution
At g Date
F-1 Ordinance
11 g Dale
F-1 BidAward
Ali g Dale
F-1 Public Hearing
W I g Date
[_1 Other
jkl/g Date
SPONSOR ❑ Council [:] Mayor E:].T-JR E,DCD E] Financv ❑ Uire ❑ IT ❑ P&- 11 Z Police ❑ PV
SPONSOR'S The Police Department needs to update its records management system (RMS), and the
SUMMARY Request for Proposals process as well as our internal process resulted in the
recommendation to purchase the Spillman Technologies, Inc. Sentryx product. This project
will require a significant investment of both financial and staff resources. The Council is
being asked to consider this item at the November 23, 2015 Committee of the Whole
meeting and subsequent December 7, 2015 Regular Meeting.
Ri,"Nll tWE1) BY ❑ cow Mtg. [:] CAM Cmte Z F&S Cmte F-1 Transportation Cmte
F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/17/15 COMMITTEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONSOR /ADMIN. Police Department
ComN,"II "ITT Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
Exi+'INDITURF Rl,"QUIRFI) AMOUNT BUDGETED APPROPRIATION REQUIRE[)
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/23/15
Forward to next Regular Meeting
MTG. DATE
ATTACHMENTS
11/23/15
Informational Memorandum dated 11/5/15
Spillman Technologies, Inc., Purchase and License Agreement
Spillman Technologies, Inc., Company and Product Fact Sheet
Minutes from th Finance and Safety Meeting of 10/20/15 & 11/17/15
12/7/15
No attachments
185
W.F.]
COUNCIL AGENDA SYNOPSIS
Meelin Date
Pre and Gy
Mayor's review
Council review
11/23/15
PMc
CA
®Ordinance
A44g Date 1217115
12/07/15
PMc
❑ Other
Mlg late
SPONSOR ❑ Council ❑ Ma),-or ❑ HR ❑ DCD ® .Finance ❑ Fire ❑ IT ❑ P &R ❑Police ❑ PIYI
SPONSOR'S The 2015 -16 mid - biennium budget modification amends the 2015 -16 biennial budget.
SUn1ti1;\IZy Council is being asked to review and approve the ordinance authorizing the amendments.
Ri :vIt ?WED BY 0 COW Mtg. ❑ CA &P Cmte ® F &S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/17/15 COMMITTEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONSOR /ADMIN. Finance Department
COINIMTI "I Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
ExPr.NDrrulu? RL:QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/23/15
ITEM INFORMATION
ITEM NO.
45.
187
STAFF SPONSOR: PEGGY MCCARTHY
0R1CiINAI, ACI?NDA D,A "i7 ?: 11/23/15
Ac FIN 11A I,rI M TITLE Approve the 2015 -16 mid - biennium budget amendment ordinance.
CAII:C;ORZ' ®Di_rcu.crion
lltg Date 12123115
❑Motion
All Date
❑Resolution
A:ftg Date
®Ordinance
A44g Date 1217115
❑ 13idAzvard
Mtg Date
®Pu6licHearing
Altg Date 11123125
❑ Other
Mlg late
SPONSOR ❑ Council ❑ Ma),-or ❑ HR ❑ DCD ® .Finance ❑ Fire ❑ IT ❑ P &R ❑Police ❑ PIYI
SPONSOR'S The 2015 -16 mid - biennium budget modification amends the 2015 -16 biennial budget.
SUn1ti1;\IZy Council is being asked to review and approve the ordinance authorizing the amendments.
Ri :vIt ?WED BY 0 COW Mtg. ❑ CA &P Cmte ® F &S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/17/15 COMMITTEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONSOR /ADMIN. Finance Department
COINIMTI "I Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
ExPr.NDrrulu? RL:QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/23/15
Forward to next Regular Meeting
12/07/15
MTG. DATE
ATTACHMENTS
11/23/15
Informational Memorandum dated 11/10/15
Ordinance in Draft Form
Mid - biennium budget amendment detail - narrative and spreadsheet formats
2015 3rd Quarter Financial Report
Minutes from the Finance and Safety Committee meeting of 11/17/15
12/07/15
Ordinance in final form
187
..
tMit
City of Tukwiia
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AMENDING ORDINANCE NOS.
2458 AND 2478 (PART), WHICH ADOPTED AND AMENDED
THE CITY OF TUKWILA'S BIENNIAL BUDGET FOR THE
2015 -2016 BIENNIUM, TO ADOPT AN AMENDED MID -
BIENNIUM BUDGET; PROVIDING FOR SEVERABILITY;
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, on November 17, 2014, the City Council of the City of Tukwila adopted
Ordinance No. 2458, which adopted the 2015 -2016 biennial budget of the City of
Tukwila; and
WHEREAS, Ordinance No. 2458 was amended by Ordinance No. 2478, adopted on
August 15, 2015; and
WHEREAS, a mid - biennium budget amendment was presented to the City Council
in a timely manner for their review, in accordance with RCW 35A.34.130; and
WHEREAS, on November 23, 2015, following required public notification, the City
Council conducted a public hearing on the proposed mid - biennium budget amendment;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Ordinances Amended. Tukwila Ordinance Nos. 2458 and 2478 (part)
are hereby amended with the City Council's adoption of the document entitled "City of
Tukwila 2015 -2016 Mid - Biennium Budget Amendment," attached hereto and
incorporated by this reference as if fully set forth herein, in accordance with RCW
35A.33.075.
Section 2. Estimated Revenues and Appropriations. The totals of the estimated
revenues and appropriations for each separate fund and the aggregate totals are as
follows:
FUND
EXPENDITURES
REVENUES
000 General
$128,196,824
$128,196,824
103 Residential Street
$12,385,671
$12,385,671
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ME
FUND
EXPENDITURES
REVENUES
104 Arterial Street
$37,086,080
$37,086,080
105 Contingency
$5,803,632
$5,803,632
212 SCORE Debt Service
$438,355
$438,355
233 Local Improvement District
$2,949,390
$2,949,390
302 Facility Replacement/Urban Renewal
$8,719,204
$8,719,204
Section 3. Copies on File. A complete copy of the amended budget for 2015-
2016, as adopted, together with a copy of this amending ordinance, shall be kept on file
in the City Clerk's Office, and a copy shall be transmitted by the City Clerk to the
Division of Municipal Corporations of the Office of the State Auditor and to the
Association of Washington Cities.
Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
Section 5. Severability. If any section, subsection, paragraph, sentence, clause
or phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 6. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
and effect five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of )2015.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Jim Haggerton, Mayor
Filed with the City Clerk:_
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Attachment: City of Tukwila 2015 -2016 Mid - Biennium Budget Amendment
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190
Page 2 of 2
City of Tukwila 2015 -2016 Mid - Biennium Budget Amendment
ORIGINAL
Reconciliation of 2015 -2016 Budget Summary to Ordinance BUDGET
AMENDED
BUDGET
EXPENDITURES
)01'5
I x 1N),1[tLIM �
2016
I x 1N),1duir �
0016 1 imhf)r,
I L1111 I BdIdH
I "taI
I r )N)dhtuir "�
20 F5
Total After
Amendment
Mid Biennial Amendmei
Total
Expenditures
2015 2016
000 General
g,813
,9,,0081)1)
Y,,)0,01,
�, I) "i >,nN,,,,4
1,6)N 016
$ 127,438,824
$ 918,000
$ (160,000)
$ 128,196,824
101 Hotel /Motel
/7,612,
I), 500
9);1) d
Z,i,'h,316
2,597,316
2,597,316
103 City Street
1 100,000
1,842
1) 1.,6,8)4
11,0x;1,/21
03.,000)
10,846,721
700,000
838,950
12,385,671
104 Arterial Street
1I
11,200,21/
144;3 "i>;
3)',906,080
,40000
36,686,080
-
400,000
37,086,080
105 Contingency
00,000
1,816
j, 0103)
t,,'0103;1,
5,703,632
100,000
-
5,803,632
109 Drug Seizure Fund
3,000
L,,000
0,000
1 �i0,000
180,000
180,000
200 LTGO Bonds
;1,000
8,s, 1313
8/8,333
1,d L, 13
1,415,333
1,415,333
Limited Tax G.O. Refunding Bonds,
211 2008
8 N 1, 300
X81 1,100
1,000
1,6) 100
1,623,400
1,623,400
212 Limited Tax G.O. Bonds, 2009A
F /,3j ,
d 2160
1,000
866, 31 'S
866,315
-
(427,960)
438,355
214 Limited Tax G.O. Bonds, 2010A
,,619
>K. I j1
1,000
1, L ),100
1,172,100
1,172,100
216 Limited Tax G.O. Refunding Bonds,
18,(30(1
08, 00
1,00(1
)0,80(1
229,800
229,800
217 2011 Refunding Bonds
I S,HL)
18,(,/ 9
1,00(1
1,0'1,, S00
1,095,500
1,095,500
218 2014 Urban Renewal
1 13;13(1
I I 1 I30
113, I30
)20,260
226,260
226,260
206 LID Guaranty
('68,000
S00
0160,000
016),00(1
669,000
669,000
233 2013 LID
,')1,285
/"3(1'00D
4, 0,'2 [
2,1(10,413
0 3, 000
2,637,813
161,577
150,000
2,949,390
Land Acquisition, Recreation &
301 Park Devl.
I 00,0(10
�)N,000
1,000
3 2)02,000
3,902,000
-
3,902,000
302 Facility Replacement
30,0(10
000
4/,201
1 (1,8,4) )(1 =1
86'�,000)
9,719,204
(1,000,000)
8,719,204
303
General Government Improvements
100,550
10,61 1
0,809
�)(I1,000
901,000
901,000
304 Fire Improvements
1:,0,000
Y1, 100
,.,0,).00
,.,0,1.00
550,200
550,200
401 Water
IKIH5
8,)�)4,'JI)
0, 1,866
18;17),(JO(I
000)
17,699,000
17,699,000
402 Sewer
8,0x(,, 100
9,,,)6 006
1 ,.r 3, s91
19,980,000
88,,000
21,871,000
21,871,000
411 Foster Golf Course
1, , 68,01 /
1,317 101
001,08;
1,1 H 1,1')1
4,181,494
4,181,494
412 Surface Water
11O/ 11
6,.01,2)8
2, ,(,,,161
).0,100,000
(1,6000)
20,173,000
20,173,000
501 Equipment Rental
5;313
d09,9,_)
1611,841
1 6,,136
IN I/I
11,608,610
11,608,610
502 Insurance Fund
6 1 [2,0(1 ),
6, 1421 1
,'11,71 ,
I Z�iO,')J8
000,000)
13,274,958
13,274,958
503 Insurance - LEOFF 1 Fund
611 Firemen's Pension
018,819
),`' 11
(11, 191
1 30 , )1
)(I ,981
1, 1,1,830
I))1
(,I/ 00
(,-),000)
1,510,191
1,617,300
1,510,191
1,617,300
Total
1.,,,88,000
',128,01,,090
1 0`.',O
', 299,1/6,Y0l
1,)11),x20
$ 300,396,051
$ 879,577 $ 800,990
$ 302,076,618
REVENUES
00L, 1i� ,rru7rrn>
I Lfn l l),lla1<(
201'5
lj, nc «e =.
)016
,,
1(,taI
I),x
)01':r
Total After
Amendment
Mid Biennial Amendmei
Total
Revenues
2015 2016
000 General
1)'(10,000
>6,, "3N )')')
5 ,�)'i,, %J�)
�, I) "i >,nN,,,,4
S 1,6)1016
$ 127,438,824
$ 918,000
$ (160,000)
$ 128,196,824
101 Hotel /Motel
00,000
1, d6,, 116
010,000
Z,i,'h, 316
2,597,316
2,597,316
103 City Street
1 100,000
1,842
1) 1.,6,8)4
11,0x;1,/21
03.,000)
10,846,721
700,000
838,950
12,385,671
104 Arterial Street
('00,000
21,00,000
I ! ,()(l I,OE30
3)',906,080
80,000
36,686,080
-
400,000
37,086,080
105 Contingency
00,000
1,816
1,810
t,,i0103;)
5,703,632
100,000
-
5,803,632
109 Drug Seizure Fund
60,000
60,000
20,000
1 �i0,000
180,000
180,000
200 LTGO Bonds
j 1,,000
8/8,333
1;11.,
1,415,333
1,415,333
Limited Tax G.O. Refunding Bonds,
211 2008
1,000
X81 N; 30(1
8 N 1,100
1,6) 100
1,623,400
1,623,400
212 Limited Tax G.O. Bonds, 2009A
1,000
; rr
10,; )60
866, 31 'S
866,315
(427,960)
438,355
214 Limited Tax G.O. Bonds, 2010A
1,000
0 19
j8j, d 51
1,1, ),100
1,172,100
1,172,100
216 Limited Tax G.O. Refunding Bonds,
1,00(1
08, 00
)0,80(1
229,800
229,800
217 2011 Refunding Bonds
1,00(1
1., 80 y
14,(,':'
1,0'1,, S00
1,095,500
1,095,500
218 2014 Facility
I I 1 I30
113, I30
)20,260
226,260
226,260
206 LID Guaranty
('68,000
S00
500
061),00(1
669,000
669,000
2332013LID
805,00(1
81(1110
8',633
2,1(10,413
03,000
2,637,813
161,577
150,000
2,949,390
Land Acquisition, Recreation &
301 Park Devl.
I 00,0(10
�)N,000
1,000
3 2)02,000
3,902,000
-
3,902,000
302 Facility Replacement
800,0(10
602
860)
0,/,4))0.1
86'�,000)
9,719,204
(1,000,000)
8,719,204
303
General Government Improvements
00,000
000,500
(10,}00
c)(1 1,()()()
901,000
901,000
304 Fire Improvements
1:,0,000
Y1, 100
.,0,100
,.,0,),00
550,200
550,200
401 Water
6,.,00,000
5,4)'),(10(1
(x,0'13,00(1
18;10),(JO(I
000)
17,699,000
17,699,000
402 Sewer
00,000
8200 000
8 301,000
19 ")80,000
88�,,000
21,871,000
21,871,000
411 Foster Golf Course
('00,(100
1,, 0'1 , 1/
8 N I,I d,
1,1 s 1,1')1
4,181,494
4,181,494
412 Surface Water
11,261,000
6,968,000
0,100,000
0,6000)
20,173,000
20,173,000
501 Equipment Rental
00,000
3,61,013
I j 1,09
1 6,,136
IN I/I
11,608,610
11,608,610
502 Insurance Fund
'�D(10,000
3,N86,'1)9
1,001)
1 2�i0,')J8
000,000)
13,274,958
13,274,958
503 Insurance - LEOFF 1 Fund
611 Firemen's Pension
'00,000
,00,000
0 i 8 51
'81x}0
6`t,310
,8,630
1,',) 1)1
1,1x1 700
000 000)
1,510,191
1,617,300
1,510,191
1,617,300
Total
1.,,,88,000
',128,01,,090
r NL),1,1131,
7, 099,1,6,01
1,)11),,20
$ 300,396,051
$ 879,577 $ 800,990
$ 302,076,618
12,4,2015 191
192
City of Tukwila jim Haggerton, Mayor
6200 Southcenter Boulevard
WA • ..
The City of opportunity, the community of choice
TO: Mayor Haggerton
Councilmembers
FROM: David Cline, City Administrator
DATE: December 2, 2015
SUBJECT: Report for December 7, 2015 Regular Council Meeting
The City Administrator Report is meant to provide the Council, staff and community an update on the
activities of the City and on issues that concern Tukwila. Please let me know if you have any questions
or need additional information about any of the following items.
Intergovernmental Update
• King County Sustainable Cities Equity and Social Justice Roundtable: On November 12 DCD
staff attended the King County Sustainable Cities Equity and Social Justice Roundtable. The
discussion highlighted the importance of a shift from "equality" to "equity" and emphasized
the importance for agencies to have ongoing conversations around race, privilege, and equity.
• King County Metro Long Range Plan — Technical Advisory Committee (TAQ: On November
17 Jaimie Reavis attended a King County Metro Technical Advisory Committee meeting. An
online tool was used to compare existing transit service to the preliminary transit network
concept that has been developed by Metro. The interdepartmental working group for this
project will meet to compile comments that will be sent to Metro prior to the Dec. 11th
deadline. This is the first round of comments on the transit network and there will be
additional opportunities for comment before the network is finalized in summer 2016.
• Economic Development Summit: Economic Development Administrator Derek Speck met
with other local economic development staff to help plan an economic development summit
for elected officials. The summit is being organized by Sound Cities Association, King County
and the City of Seattle and is scheduled for December 11.
• Meeting with Tukwila School District: City staff from several departments met with
administrators from the Tukwila School District to share priorities and explore opportunities to
work together on common issues affecting students and families.
• Southwest King County Chambers' Monthly Luncheon: Rachel Bianchi, Communications
and Government Relations Manager, attended the Southwest King County Chambers' monthly
luncheon, where Andrew K. Johnsen, Assistant Vice President of Community Affairs with BNSF
was the guest speaker and spoke about rail safety.
II. Community Events
193
City Administrator Report
December 2, 2015
Page 2
• Senior Adult Program Thanksgiving Luncheon: On November A, the 26 Annual Senior Adult
Program free Thanksgiving Luncheon was held at Tukwila Community Center. There were 166
registered guests, 4.7 registered volunteers and numerous City staff assisted with the event.
III. Staff Updates
Public Safety
• Fire Extinguisher Trainings: Staff from the City's Emergency Management /Public Education
division of the Fire Department provided two fire extinguisher training sessions at Hartung
Glass.
• Meeting with Abu Bakr: Chief Villa and Sergeant Boyd met with the outgoing Executive
Director, Mohammed Jama of the Abu Bakr and the incoming Executive Director, Abdirahman
Mohamed to discuss the development and progress of the Tukwila Police Department's
community outreach program.
Project Updates
• Saars Supersaver Grocery Store: Greg Saar, the owner of Saars Supersaver grocery store
located at Tukwila International Boulevard and South 144th Street has completed the
purchase of the property and intends to continue operating the grocery store. In early 2o16
Economic Development staff will meet with Mr. Saar to provide some suggestions based on
the grocery store survey the City completed last year.
• Community Connectors: Project Development Manager Joyce Trantina facilitated a year -end
celebration event with representatives from Forterra, Global to Local, and the City's
Community Connectors.
• Duwamish Hill Preserve Phase z: We have been awarded a $200,000 grant award from
4Culture for continued work on Phase 2. The work will include additional plantings, an
entrance kiosk, interpretive ethnobotanical signage, and bench block /etched bench backs.
• Sound Transit: Rachel Bianchi, Communications and Government Relations Manager
attended the Sound Transit board meeting to monitor ST3 and to meet the new CEO, Peter
Rogoff, former head of the Federal Transit Administration. She also gave a presentation at the
Southwest King County Chamber's quarterly business roundtable about the Boeing Access
Road stations and other ST3 issues.
• Urban Renewal Area — Motel Demolition: Mayor Haggerton, several City Councilmembers,
staff and residents attended a small "pre- demolition" event at the Spruce Motel. Actual
demolition of the vacant motels on Tukwila International Boulevard will begin early next year.
IV. Community Response
Housing Conditions: In response to citizen comments at the November 23 Council meeting
regarding steps the City has done in regard to housing conditions, here is a short summary of
activities:
194
City Administrator Report
December 2, 2015
Page 3
1) Adopted New Codes: The City Council adopted new Rental Housing standards in October,
which incorporated stricter Healthy Housing standards. These include requirements
regarding mold and for regular pest and rodent inspections of properties with four or more
units.
2) School District Outreach: City staff met with the Tukwila School District Superintendent
regarding these issues immediately following these initial concerns. City staff continues to
meet on a regular basis with School Administration staff to address housing concerns.
3) Community Outreach: City staff provided a full presentation at the TIBAC meeting in
November 2015 regarding these efforts. In addition, City staff is reviewing other ways to
inform tenants of their rights and responsibilities, such as the recent Hazelnut article, and is
willing to meet with other community groups as necessary. Code Enforcement remains
committed to responding to concerns brought to their attention by the community.
195
196
Upcoming Meetings & Events
December 2015
7th (Monday)
8th (Tuesday)
9th (Wednesday)
10th (Thursday)
11th (Friday)
12th (Saturday)
➢ Civil Service
➢ Finance &
➢ COPCAB,
Council Chat
Commission,
Safety Cmte,
6:30 PM
10:00 AM to
5:00 PM
5:30 PM
(Duwamish
12:00 NOON
(Hazelnut
(Hazelnut
Conference
Stop by and informally
Conference
Conference
Room)
talk with a Tukwila
Room)
Room)
City Councilmember
about anything on your
➢ Transportation
➢ Plannin g
mind regarding
Cmte
➢ Tukwila
Commission,
Tukwila.
,
5:15 PM
International
Cancelled
Foster Golf Links
(Foster
Boulevard
Clubhouse
Conference
Action Cmte,
(13500 Interurban Ave
Room)
7:00 PM
S)
(Valley View
➢ City Council
Sewer Dist.,
Regular Mtg.,
3460 S 148th)
7:00 PM
(Council
Chambers)
14th (Monday)
15th (Tuesday)
16th (Wednesday)
17th (Thursday)
18th (Friday)
19th (Saturday)
➢ Community
➢ Utilities Cmte,
➢ Park Commission,
➢ Tukwila
Affairs &
5:30 PM
5:30 PM
Historical
Parks Cmte,
(Foster
(Community
Society,
5:30 PM
Conference
Center)
7:00 PM
(Hazelnut
Room)
(Tukwila
Conference
Heritage &
Room)
Cultural Center,
14475 59' Ave
S.)
➢ City Council
Committee of
the Whole
Stories of Arrival,
Mtg.,
Refugee and
7:00 PM
Immigrant Youth
(Council
Voices Project
Chambers)
5:30 — 8:30 PM
C.O.W. to be
(Community
immediately
Center)
followed by a
An evening of
Special
Stories, music and
meeting.
food brought to
you by Tukwila
Parks & Recreation
together with
Project Feast.
➢Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 -767 -2342.
➢Civil Service Commission: 1st Mon., 5:00 PM, Hazelnut Conf Room. Contact Kim Gilman at 206 - 431 -2187.
➢ Community Affairs & Parks Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room.
➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room.
Contact Chris Partman at 206 - 431 -2197
➢ Equity & Diversity Commission: 1st Thurs., 5:15 PM, Hazelnut Conf. Room. Contact Joyce Trantina at 206 - 433 -1868.
➢ Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. (A) Extend the lease agreement with SCA (Sound
Cities Association) for space in the 6300 Building. (B) Laserfiche records system upgrade. (QA resolution regarding non -
represented employee compensation. (D) A contract for healthcare broker services. (E) Amendment 41 to contract 414 -086 with
Public Financial Management (PFM), Inc. (F) Police Department updates.
➢Human Services Advisory Brd: Human Services Office. Contact Evie Boykan at 206- 433 -7180.
➢ Library Advisory Board: I st Tues., 7:00 PM, Community Center, Contact Tracy Gallaway at 206- 767 -2305.
➢ Park Commission: 3rd Wed., 5:30 PM, Community Center. Contact Dave Johnson at 206 - 767 -2308.
➢ Planning Commission /Board of Arebitectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta
Bivens at 206 - 431 -3670
➢ Transportation Committee: 1 st & 3rd Mon., 5:15 PM, Foster Conf. Room. (A) 2016 Overlay and Repair Program Consultant
Selection and Agreement. (B) Major Maintenance on 3 Bridges 2015 Project Supplemental Agreement No. 1. (C) 53rd Ave S. (S 137`h
St to S 144`h St) Accept WA State TIB Grant. (D) NPDES Phase II Permit. (E) NPDES Phase H LID Gap Analysis. (F) Thorndyke
Safe Routes to school project.
➢Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center, 14475 59th Avenue S.
Contact Louise Jones -Brown at 206 - 244 -4478.
➢Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Villa at 206 - 433 -1815.
➢Utilities Committee: 2nd & 4th Tues., 5:30 PM, Foster Conf. Room.
197
Tentative Agenda Schedule
MONTH
MEETING 1-
MEETING 2 -
MEETING 3 -
MEETING 4 -
REGULAR
C.O.W.
REGULAR
C.O.W.
December
7
14
21
28
See agenda packet
Special Issues:
l-Briefing
cover sheet for this
on BNSF
week's agenda
Access Study
(December 7, 2015
Screening Criteria.
Regular Meeting).
- Facilities Plan
Funding Options.
- Residential Parking
Ordinance.
-City Street Parking
Ordinance.
- Resolution in
support of the three
2016 Tukwila School
District ballot
measures.
im