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HomeMy WebLinkAboutReg 2015-12-07 Item 3C - Contract Supplement #2 - 2015 Overlay and Repair Program Construction Management with KPG Inc for $92,143.12COUNCIL AGENDA SYNOPSIS - - - - - -- ---------- - - - - -- Initials Meetin Date Pre ared b Ma or's reww Council review 12/07/15 BG AA ITEM INFORMATION ITEMNO. 3.C. CAS NUI\IBI;R: S I'Arr SPONSOR: BOB GIBERSON ORIGINAI, AGhNDA DATE,: 12/07/15 AGENDA ITEM TITLE 2015 Overlay & Repair Construction Management Supplement No. 2 with KPG, Inc. CATEGORY ❑ Discussion Mtg Date ® Motion Mtg Date 12107115 ❑ Resolution Mt g Date ❑ Ordinance Mt g Date ❑ BidAward g Date Aft ❑ Public Hearing Mt g Date ❑ Other Aft g Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PAV SPONSOR'S Contract No. 14 -157 with KPG provided design services for the 2015 Overlay & Repair SUMMARY Project and Supplement No. 1 added construction management services. Due to unexpected time extensions, KPG is needed for additional construction management services. The remaining construction budget will cover KPG's Supplemental Agreement No. 2. Council is being asked to approve KPG's Supplement No. 2 for $92,143.12, bringing the entire contract to $401,529.29. RI VII W' D BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ® Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 11/16/15 COMMITTEE CHAIR: JOE DUFFIE RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $92,143.12 $1,741,727.28 $0.00 Fund Source: 104 ARTERIAL STREETS (PAGE 18, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/07/15 MTG. DATE ATTACHMENTS 12/07/15 Informational Memorandum dated 11/13/15 Consultant Supplemental Agreement No. 2 Minutes from the Transportation Committee meeting of 11/16/15 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director BY: David Sorensen, Project Manager DATE: November 13, 2015 SUBJECT: 2015 Overlay and Repair Program Project No. 91510401, Contract No. 14 -157 Supplement No. 2 for Construction Management Services ISSUE Execute Contract Supplement No. 2 with KPG, Inc. for additional construction management services for the 2015 Overlay and Repair Program. BACKGROUND KPG, Inc. was hired to provide design services for the 2015 Overlay and Repair Project through Contract No. 14 -157 and was subsequently selected to perform construction management services through Contract Supplement No. 1. The construction phase was scheduled to be complete by September 11, 2015, but unexpected delays (primarily within the Contractor's control) have extended the completion date into November. DISCUSSION An additional supplement is needed with KPG to continue services through November due to the construction extending past the expected completion date. Due to the unexpected time extension, KPG has incurred additional expenses for construction management services that are estimated to be $92,143.12. Since Contract Supplement No. 2 exceeds the Project's contingency funds, the additional construction management costs will be paid for using anticipated under -runs in the construction budget as noted below. FISCAL IMPACT ( *) All Schedules Actual Costs Design Contract $ 136,727.28 Construction Management Sup No. 1 172,658.89 Construction Management Sup No. 2 92,143.12 Estimated Final Construction Contract Costs* 1,223,678.00 Construction Contingency 5% 67,240.55 Totals 1.692.447.84 RECOMMENDATION Budget $ 136,727.28 175,000.00 1,430,000.00 0.00 1.741.727.28 Council is being asked to approve Supplement No. 2 to Contract 14 -157 for additional construction management services with KPG, Inc. for the 2015 Overlay and Repair Program in the amount of $92,143.12 and consider this item on the Consent Agenda at the December 7, 2015 Regular Meeting. Attachments: Consultant Agreement Supplement No. 2 with Exhibits WAPW Eng \PROJECTS\A- RW & RS Projects\Annual Overlay & Repair Programs\2015 Overlay & Repair Program \Construction Management\Docs to TC \CM Supplement #2 \Info Memo CM Sup #2 KPG 11 -13 -15 gl- rrl.docx 3 0 SUPI'LE:VIWYM, A(.izFE EN'r No.2 At REE tRENT No. 14 -1.57 PROJEur No. 9151.0401 City ofTukwila Public Works Department: 6300 SOtlthcenter I3oule:vard #100 Tukwila, WA 98188 KPG, Inc. 753 - 9th Avenue N. Seattle, WA 981.09 PROJEC,r: 2015 Overlay Prograrn -- Construction Services This SUPPLEMENTAL AGREEMENT NO. 2 is to supplement the agreement entered into with KPG, 111e. and the City of Tukwila, which was executed on the 9th day of October, 2014. All provisions its the basic agreement remain in effect, except as expressly modified as Follows; Article 2, Scope of Services, shall be supplemented with the following: 7lie Consultant agrees to provide construction wvices in accordance with the scope ref work included as Exhibit A. Article 4, Payment, shall be modified as follows: l'awnent for work provided by Consultant shall be made as provided on Exhibit I3, cattachel hereto, provided_lhat. the _iol ul amount of pe {ynurnt_to the Consultctcat_fi r Mis wok not exceed $92.143.12 -without _ express written modification o,f the Agreement signed by the City. The new total contract :ehall not exceed $400,529.8.3 without express written modification of the Agreement signed by the City. TN WITNESS WHEREOF, the parties hereto have set their hands and seals this_ _. ____day of 2015. APPROVED: CITY Ol-''1'U11,W fI_,A Ji i7s LiaggE.i ton Mayor Attested: Christy O'Flaherty, City Clerk APPROVED: KPG, INC. Nelson l3 vis, RE, Principal 5 WT41,1113111� City of Tukwila 2015 Overlay Program A. Project Description The purpose of this scope is to amend the services and the associated fee defined in the 2015 Overlay Program Project. Due to the contractor's work approach, the most current project schedule estimate places the conclusion of the construction portion of the project at November 7th, 2015. This date is approximately 8 weeks past the originally scheduled project conclusion date of September 12"'' 2015. This extension has resulted in the need for additional days for the construction team to manage the project, provide construction documentation support, and field inspection oversight. This scope and fee will serve as Supplement #2 for Project No 91510401. The Consultant Fee Determination is attached to this scope uf work and is labeled Exhibit 8'1. B. Deliverables Consultant deliverables are described in Task 10of the Scope ofWork, C. Proposed Schedule This supplernent does not change the current contract completion date of June 31, 2015. D. Scope ofWork Task lO— Additional Construction Services This task covers the effort required to manage the contract and assure that the project meets the City's expectations for schedule, budget and quality ofproduct. Effort included under this task isasfollows: I0.1 Management/Coordination — The consultant shall continue Project Management and Coordinate the project team through November Z3nd'2O1S. lO] Construction Services (Office) — The consultant shall provide additional construction documentation support and contractor coordination through November 23rd, 2015. � Extended Construction Management, Documentation and Office Support City ofrukwilo 2015 Overlay Program Construction Services Scope ofwork N. � KPG Project Number 14117 HOUR AND FEE ESTIMATE Project: City of Tukwila 2015 Overlay Program Construction Services - Supplement t- XHIBLT 6 1 - fdanagemerit. Coordination. Administration (Estimated duration 10 weeks) Weekly level of effort by Classification 0 0 0 0 Preconstruction Budget Estimate 0 20 2.715.31 2 - Construction Services Estimated duration 8 week bcatino Weekly level ot effort 0 2C 0 40 20 Construction Period Budget Estimate 0 128 160 320 0 0 160 0 6 79,367.44 3 - Closeout/Record Dwg Services (Estimated duration 2 weeks) Weckhr level of efforl by Ci-assssilicall,,n 0 0 12 20 0 Closeout ( Record Dwg Budget Estimate 16 0 10 0 24 0 40 9.050.37 Subtotal - -Labor 10 160 0 2 43.12 Reimbursables & Subconsultants Material Testing Allowance $ Construction Vehicle (1 months 45s $7501 $ Miscellaneous - Mileage, Repro, Field Supplies $ 1.`115. -b. Subtot bursables Tatai Pro ct Btt 2.143.12 1114120 5 City Of Tukwila Transportation Committee TRANSPORTATION COMMITTEE Meeting Minutes November 16, 2015 — 5.15 p.m. — Foster Conference Room, 6300 Building PRESENT Councilmembers: Joe Duffie, Chair; Allan Ekberg, Kathy Hougardy Staff: David Cline, Bob Giberson, Robin Tischmak, Rachel Bianchi, Laurel Humphrey CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:15 p.m. 1. PRESENTATIONS 11. BUSINESS AGENDA A. Bid Award: 42nd Avenue South /Allentown Roadside Barriers Staff is seeking Council approval to award a construction contract in the amount of $77,777.00 to Dirt and Aggregate Interchange, Inc. for the 42nd Avenue South /Allentown Roadside Barriers Project. This project will install guardrail or barriers at several sections along the Duwamish River and 42nd Avenue South and South 115' Street, and funding was approved in the CIP. Dirt and Aggregate Interchange was selected from two bids and are recommended by KPG Inc. The engineer's estimate was $72,460.00. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR CONSENT AGENDA. B. Contract Supplement: 2015 Overlay and Repair Program Staff is seeking council approval of a contract supplement in the amount of $92,143.12 with KPG, Inc. for the 2015 Overlay and Repair Program. Construction was originally scheduled to be complete by September 11 but was extended into November and is now physically complete. The supplement exceeds the contingency funds and will be paid for using anticipated under -runs in the construction budget_ The project budget is $1,741,727.28 and actual costs including the contract extension are $1,692,447.84. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR CONSENT AGENDA. C. Amtrak Cascades Corridor Stop Policy Advisory Committee Staff provided an update on the Amtrak Cascades Corridor Stop Policy Advisory Committee, which was convened by WSDOT and ODOT to develop a draft policy for how the agencies will respond to communities along the Cascades Route that desire a stop. There is currently a moratorium on additional stops, but in 2017 the Amtrak Cascades Route will add two additional round trips per day between Seattle and Portland. Tukwila's current stop, with 42,000 boardings per year, is considered secure. INFORMATION ONLY. D. Sound Transit ST3 Update Sound Transit is currently developing the ST3 ballot measure to go before voters in November 2016, which requires evaluation and approval or rejection of projects from a list of nearly 100. There are four projects which would have positive impact in Tukwila if they make the cut: Boeing Access Road Light Rail Station, Boeing Access Road Commuter Rail Station, Bus Rapid Transit on 1 -405; Burien to Lynnwood, and Parking Study and Potential Parking Expansion at the Tukwila International Boulevard Station. Sound Transit expects to make a final decision in 2016, including public participation. Around 1/3 of the draft projects will make it to the final list. INFORMATION ONLY.