HomeMy WebLinkAboutReg 2015-12-07 Item 3E - Contract Supplement #4 - 200th Street Bridge Streamgage Operation and Maintenance with US Department of Interior for $9,610COUNCIL AGENDA SYNOPSIS
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SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ .Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PW
SPONSOR'S This Water Resources Investigations Agreement is for the fixed -cost Joint Funding
SUMMARY Agreement with the United States Department of Interior for the Green River flow
monitoring streamgage, located at the South 200th Street Bridge. The streamgage costs
are split evenly with the City of Kent. The South 200th St streamgage aids emergency
management decisions, river flood patrols, and surface water pump station procedures.
Council is being asked to approve the agreement with the US Dept of Interior.
REVIEWI3D BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte
® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/24/15 COMMI"ITEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$9,610.00 Annually $0.00 $0.00
Fund Source: 412 SURFACE WATER (PAGE 82, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
12/07/15
ITEM INFORMATION
ITEMNO.
3.E.
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STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 12/07/15_
AGENDA ITEM TITLE South 200th Street Bridge - Streamgage
Agreement with the United States Department of Interior
CATEGORY ❑ Discussion
Mt Date
® Motion
R1tg Date 12107115
❑ Resolution
All Date
❑ Ordinance
Mtg Date
❑ Bid Award
g Date
Mt
❑ Public Hearing
Mt Date
❑ Other
Aft Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ .Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PW
SPONSOR'S This Water Resources Investigations Agreement is for the fixed -cost Joint Funding
SUMMARY Agreement with the United States Department of Interior for the Green River flow
monitoring streamgage, located at the South 200th Street Bridge. The streamgage costs
are split evenly with the City of Kent. The South 200th St streamgage aids emergency
management decisions, river flood patrols, and surface water pump station procedures.
Council is being asked to approve the agreement with the US Dept of Interior.
REVIEWI3D BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte
® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/24/15 COMMI"ITEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$9,610.00 Annually $0.00 $0.00
Fund Source: 412 SURFACE WATER (PAGE 82, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
12/07/15
MTG. DATE
ATTACHMENTS
12/07/15
Informational Memorandum dated 11/20/15
Contract with the US Dept of Interior
Minutes from the Utilities Committee meeting of 11/24/15
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City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director --
By: Ryan Larson, Senior Program Manager
DATE: November 20, 2015
SUBJECT: S 2001h St. Bridge — Streamgage
Project No. 81241207, Contract 12 -002
Agreement with the United States Department of the Interior
ISSUE
Approve an agreement with the United States Department of the Interior to continue the
operation of the Green River streamgage at S 200th St.
BACKGROUND
In 2011, the City of Kent and Tukwila requested that the U.S. Geological Survey (USGS)
install a river gage at the S 200th St. Bridge to provide real time river flow monitoring within
the lower reaches of the Green River. The USGS agreed to install and maintain the gage,
provided that local sponsors cover the cost of installation and yearly monitoring. This
agreement is for Tukwila's portion of the yearly monitoring of the S 200th St. streamgage.
DISCUSSION
A flow monitoring station at S 200th St. is important for Tukwila as it allows for a more
accurate assessment of the river flow through the City. Significant inflow can occur below
Auburn that is not monitored and these can have a significant impact on available freeboard
of the levee system. A 12,000 CFS event in Auburn that occurs simultaneously with a
significant rain event in the lower valley will result in a river stage that is several feet higher
than if it occurred without a corresponding elevated local inflow. Information from the S 200th
St. gage could be used to aid emergency management decisions, river flood patrols, and
surface water pump station operational cutoff procedures.
FISCAL IMPACT
The original contract was approved in 2012 for the installation of the stream gage for $15,070 and
the annual monitoring cost started at $9,000 and will be $9,610 for 2016. Approval of this year's
contract, combined with previous years expenditures will exceed $40,000 and therefore requiring
Council approval. Available funding is from the Annual Small Drainage Program.
RECOMMENDATION
Council is being asked to approve the Water Resources Investigations Agreement with the US
Department of the Interior for the S 200th St. Streamgage Project and to consider this item on the
Consent Agenda at the December 7, 2015 Regular Meeting.
Attachment: US Department of the Interior - Contract
WAPW Eng \PROJECTS\A- DR Projects \Streamgage at S 200th St Bridge (81241207) \INFO MEMO 2015 - US Geological Survey 11 -20 -15 gl- sb.docx 21
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6000002660/16W N WA20080/FY 16 -C
United States Department of the Interior
U.S. GEOLOGICAL SURVEY
TAKE PRIDE'
INAMERICA
Washington Water Science Center
934 Broadway, Suite 300
Tacoma, Washington 98402
(253) 552 -1600 • FAX (253) 552 -1581 OCT
http: / /wa. water. usgs.gov ��i
�U r ILA
mac 6r 22, 2015
Mr. Bob Giberson, Director
City of Tukwila Public Works Department
6300 Southcenter Blvd., Suite 100
Tukwila, WA 98188 -2544
Dear Mr. Giberson:
Enclosed for your review and signature is a fixed -cost Joint Funding Agreement (JFA) for a
cooperative program between the USGS and the City of Tukwila Public Works Department (City)
for the operation and maintenance of USGS streamgaging station No. 12113344, Green River at
2001h Street Bridge at Kent, during federal fiscal year 2016 (October 1, 2015 — September 30,
2016). The total fixed cost of this program is $19,220, of which the City's share is $9,610; the
remainder is funded by the City of Kent.
If this agreement is acceptable to the City, please sign both copies of the enclosed JFA and return
one copy to the address above. Also, please complete the customer contact information on page
two of the JFA. PLEASE NOTE: In order to continue operation of this gage, the USGS will need a
signed agreement no later than November 23, 2015.
The USGS will bill you on an annual basis, in July of 2016. For billing purposes, the USGS uses
Department of the Interior, Down Payment (Bill) Request, form number DI -1040. If you have
questions regarding billing, please contact Sharbra Gordon -Scott, Budget Analyst, at (253) 552-
1698 or sgordon - scoff @usgs.gov. The USGS has TIN number 916001519 on file for the City of
Tukwila. If this number is incorrect, please contact Sharbra with the correct number.
For your information, the USGS DUNS number is 093640092.
It is understood that the results of this work will be available to the USGS for publication and use
in connection with related work. In addition, the USGS may provide unpublished USGS data or
information to your office for scientific peer and (or) courtesy review during the course of this jointly
planned activity and partnership. Guidance concerning USGS's non - disclosure policy will be
provided with any review material and is further explained in USGS Circular 1367, Fundamental
Science Practices, available at http: // pubs. usgs .gov /circ/1367 /pdf /Cl367.pdf.
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6000002660/16W N WA20080/FY16 -C
If you have any questions, please contact Ken Frasl, Western Washington Field Office Chief, at
(253) 552 -1670 or kefrasl @usgs.gov; or Marijke van Heeswijk, Assistant Director, Washington
Water Science Center, at (253) 552 -1625 or heeswijk @usgs.gov.
Sincerely]
Cynthia Barton, h.D., L.G., L.H.G.
Center Director
Enclosures
cc:
Ken Frasl, Western Washington Field Office Chief, USGS WAWSC, Tacoma, WA
Marijke van Heeswijk, Assistant Director, USGS WAWSC, Tacoma, WA
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Form 9 -1366
(Oct. 2005)
U.S. Department of the Interior
U.S. Geological Survey
Joint Funding Agreement
Customer #: 6000002660 FY16 -A
Agreement #: 16WNWA20080
Project #: 97229EU
TIN #: 916001519
Fixed Cost r C-
Agreement Yes No
FOR
WATER RESOURCES INVESTIGATIONS
THIS AGREEMENT is entered into as of the 15' day of OCTOBER 2015, by the U.S. GEOLOGICAL SURVEY,
UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the City of Tukwila,
party of the second part.
1. The parties hereto agree that subject to availability of appropriations and in accordance with their
respective authorities there shall be maintained in cooperation a fixed -price agreement for the
operation and maintenance of a streamgage at the 200th Street Bridge on the Green River near
Kent, Washington, herein called the program. The USGS legal authority is 43 USC 36C; 43 USC 50;
and 43 USC 50b.
2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical
work directly related to this program. 2(b) includes In -Kind Services in the amount of $ N /A.
by the party of the first part during the period
(a) $0.00 OCTOBER 1, 2015 to SEPTEMBER 30, 2016
by the party of the second part during the period
(b) $9,610 OCTOBER 1, 2015 to SEPTEMBER 30, 2016
(c) Additional or reduced amounts by each party during the above period or succeeding periods as may be
determined by mutual agreement and set forth in an exchange of letters between the parties.
(d) The performance period may be changed by mutual agreement and set forth in an exchange of letters
between the parties.
3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively
governing each party.
4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic
review by an authorized representative of the party of the first part.
5. The areas to be included in the program shall be determined by mutual agreement between the parties
hereto or their authorized representatives. The methods employed in the field and office shall be those
adopted by the party of the first part to insure the required standards of accuracy subject to modification by
mutual agreement.
6. During the course of this program, all field and analytical work of either party pertaining to this program shall
be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory
manner, either party may terminate this agreement upon 60 days written notice to the other party.
7. The original records resulting from this program will be deposited in the office of origin of those records. Upon
request, copies of the original records will be provided to the office of the other party.
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8. The maps, records, or reports resulting from this program shall be made available to the public as promptly
as possible. The maps, records, or reports normally will be published by the party of the first part. However,
the party of the second part reserves the right to publish the results of this program and, if already published
by the party of the first part shall, upon request, be furnished by the party of the first part, at costs,
impressions suitable for purposes of reproduction similar to that for which the original copy was prepared.
The maps, records, or reports published by either party shall contain a statement of the cooperative relations
between the parties.
9. USGS will issue billings utilizing Department of the Interior Down Payment (Bill) Request (form DI- 1040).
Billing documents are to be rendered ANNUALLY. Payments of bills are due within 60 days after the billing
date. If not paid by the due date, interest will be charged at the current Treasury rate for each 30 day period,
or portion thereof, that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File
B- 212222, August 23, 1983).
U.S. Geological Survey
United States
Department of the Interior
USGS Point of Contact
Name:
Marijke van Heeswijk
Address:
USGS Washington Water Science Ctr
934 Broadway, Suite 300
Tacoma, WA 98402
Telephone:
253 - 552 -1625
Email:
heeswiik @usgs.gov
Signatures
By�,y,
Name:
Address:
Telephone:
Email:
DatelkZ (►- By a -j
Date
Name of Customer
City of Tukwila
Customer Point of Contact
Signatures
—;
Name: Cynthia Barton, Ph.D., L.G., L.H.G. Name:
Title: Center Director, USGS Washington Title: WA�r'
Water Science Center
a
Name:
Title:
Date
6000002660/16W NW A20080 /FY16 -A
26
By
Date
Name:
Title:
City Of Tukwila
Utilities Committee
UTILITIES COMMITTEE
Meeting Minutes
November 24, 2015 — 5:30 p.m. — Foster Conference Room, 6300 Building
PRESENT
Councilmembers: Dennis Robertson, Chair; Verna Seal, De'Sean Quinn
Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin, Mike Perfetti, Ryan
Larson, Peter Lau, Mike Cusick, Gail Labanara and Laurel Humphrey
CALL TO ORDER: Chair Robertson called the meeting to order at 5:30 p.m.
11. BUSINESS AGENDA
A. Agreement: South 200th Street Bridge - Streamqaqe
Staff is seeking Council approval of a Water Resources Investigations Agreement with the
U.S. Department of the Interior for the South 200th Street Strearrigage Project. The U.S.
Geological Survey (USGS) installed the gage in 2011 to provide real time river flow
monitoring in the lower reaches of the Green River. The annual monitoring cost for 2016 will
be $9,610.00. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR
CONSENT AGENDA.
B. Grant Application: Gilliam Creek Fish Barrier Removal Project
Staff is seeking Committee approval to submit an application to Puget Sound Partnership
for $30,000 in grant funding for the Gilliam Creek Fish Barrier Removal Project. This project,
which will construct a fish ladder and self-regulating tide gate, is a good candidate for the
program as it is one of WRIA 9's projects in the Salmon Habitat Plan. No City match is
required. UNANIMOUS COMMITTEE APPROVAL.
C. Proiect Completion: CBD Sanitary Sewer Rehabilitation
Staff is seeking Council approval of project completion and release of retainage to R.L. Alia
Company in the amount of $547,954.88 for the CBD Sanitary Sewer Rehabilitation Project.
This contract was issued in October 2014 to repair a collapsed sewer line and install a
manhole in Andover Park East, and was completed on August 21, 2015. Cost overruns
were due to additional pipe required to repair collapsed sewer near the railroad tracks and
a separate pipe collapse that occurred during construction. UNANIMOUS APPROVAL.
FORWARD TO DECEMBER 7, 2015 REGULAR CONSENT AGENDA.
D. Proiect Completion: 2015 Small Drainage Program
Staff is seeking Council approval of project completion and release of retainage to Green
River Construction, Inc. in the amount of $182,542.58 for the 2015 Small Drainage Program.
The project provided drainage improvements at three locations and was physically
completed on October 2, 2015. Overruns were mainly due to additional usage of quarry
spall for culvert slope stabilization. UNANIMOUS APPROVAL. FORWARD TO
DECEMBER 7, 2015 REGULAR CONSENT AGENDA.
E. Agreement Supplement: 2015 CBD Sanitary Sewer Rehabilitation
Staff is seeking Council approval of Supplemental Agreement No. 1 with RI-12 Engineering,
Inc. in the amount of $96,574.00 for construction management of the 2015 Sanitary Sewer
Manhole Rehabilitation Project and 2015 Sanitary Sewer Rehabilitation Project. This
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