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Home My WebLink AboutReg 2015-12-07 Item 3G - Final Acceptance - 2015 Small Drainage Program with Green River Construction for $182,542.58COUNCIL AGENDA SYNOPSIS Meetin ,g Date Prepared by Mayor's rey'ew Council review 12/07/15 BG ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ BidAxard g Date Mt ❑ Public Hearing Mtg Date ❑ Other Alt g Date SPONSOR ❑ Counczl ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PW1' SPONSOR'S The contract with Green River Construction of Tukwila, WA is complete for the 2015 Small SUMMARY Drainage Program. This project provided drainage improvements at three locations. Construction began August 3, 2015 and was completed on October 2, 2015. Unit price over- runs were $400.08. Council is being asked to accept and finalize the contract with Green River Construction in the amount of $182,542.58. RE BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 11/24/15 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMIT-IT" ? Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE RI1QUIRFD AMOUNT BUDGETED APPROPRIATION REQUIRED $182,542.58 $325,000.00 $0.00 Fund Source: 412 SURFACE WATER (PG 82, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/07/15 ITEM INFORMATION ITEM NO. 3.G. CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL_ AGENDA DATE: 12/07/15 AGI.NDA ITEM TITLE 2015 Small Drainage Program Project Completion and Acceptance CATEGORY ❑ Discussion Mtg Date ® Motion g Date 12/07/15 Aft ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ BidAxard g Date Mt ❑ Public Hearing Mtg Date ❑ Other Alt g Date SPONSOR ❑ Counczl ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PW1' SPONSOR'S The contract with Green River Construction of Tukwila, WA is complete for the 2015 Small SUMMARY Drainage Program. This project provided drainage improvements at three locations. Construction began August 3, 2015 and was completed on October 2, 2015. Unit price over- runs were $400.08. Council is being asked to accept and finalize the contract with Green River Construction in the amount of $182,542.58. RE BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 11/24/15 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMIT-IT" ? Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE RI1QUIRFD AMOUNT BUDGETED APPROPRIATION REQUIRED $182,542.58 $325,000.00 $0.00 Fund Source: 412 SURFACE WATER (PG 82, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/07/15 MTG. DATE ATTACHMENTS 12/07/15 Informational Memorandum dated 11/20/15 State of WA Depart of Revenue Notice of Completion 15 -141 Minutes from the Utilities Committee meeting of 11/24/15 37 w City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director 'o BY: Peter Lau, Senior Program Manager DATE: November 20, 2015 SUBJECT: 2015 Small Drainage Program Project No. 91541201, Contract No. 15 -141 Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract Number 15 -141 with Green River Construction, Inc. of Tukwila, Washington was issued on August 3, 2015 for the 2015 Small Drainage Program (SDP). This construction project provided drainage improvements at three locations in Tukwila. The improvements included storm pipe and structure replacements, temporary erosion control, asphalt paving and thickened edge installation, pressure -grout in and around culvert entrances, and site restoration. DISCUSSION Construction was physically completed on October 2, 2015. No change order was executed for the 2015 Small Drainage Project. FINANCIAL IMPACT The construction budget for the 2015 SDP and 2015 SDP — Longacres Way Project was $325,000.00. The 2015 SDP — Longacres Way Project was accepted by the Council on August 17, 2015 for $56,748.38. For the 2015 Small Drainage Project, a small amount of unit price over -runs were mainly due to some additional usage of quarry spall for the culvert slope stabilization. The total of Contract #15 -141 is $182,542.58 with retainage in the amount of $9,127.13. Contract 2015 SDP Contract Amount $182,142.50 Unit Price Over -runs 400.08 Subtotal of Contract #15 -141 $182,542.58 2015 SDP — Longacres Way Contract 56,748.38 Total 2015 Small Drainage Projects $231290.96 RECOMMENDATION The Council is being asked to formally accept the 2015 Small Drainage Project contract with Green River Construction, Inc. in the final amount of $182,542.58 as complete, and authorize the release of retainage subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the December 7, 2015 Regular Council Meeting. Attachment: Notice of Completion, Contract #15 -141 WAPW Eng\PROJECTSW DR Projects\Annual Small Drainage Programst2015 SDP (91541201) \Construction\2015 SDP\ #.700 - Post Construction & Closeout \Info Memo Close Out 2015 SDP 11 -20 -15 gl.docx 39 .s �, aTnr�• Yfry tAAS ��Y NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 600582949 Date: November 16, 2015 Name & Address of Public Agency City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 UBI Number: 179 000 208 Department Use Only Assigned to: Date Assigned: Notice is herebv eiven relative to the comaletion of contract or nroiect described below Project Name Contract Number Job Order Contracting 2015 Small Drainage Program 115-141 Amount Retained $ ❑ Yes X No Description of Work Done /Include Jobsite Address(es) Storm drainage improvements at 3 locations within the City. Specific improvements included: 1) removed and replaced existing storm drain pipes and drainage structures; 2) installed new storm drain pipes and drainage structures; 3) provided temporary erosion control; 4) removed and replaced asphalt pavement and thickened edge; 5) pressure - grouted in and around culvert entrance; and 6) site restoration. Affidavit ID for Green River Construction Company, Inc. is 608875. Federally funded road transportation project? ❑ Yes Wr No Contractor's Name Telephone Number Green River Construction Company, Inc. 1206-246-9456 Contractor Address 6402 South 144th Street, Suite #1, Tukwila, WA 98168 If Retainage is Bonded, List Surety's Name (or attach a copy) N /A. Surety Agent's Address N /A. Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted June 15, 2015 August 3, 2015 October 2, 2015 Contract Amount Additions ( + ) Reductions (- ) Sub -Total Amount of Sales Tax Paid at N/A (If various rates apply, please send a breakdown) TOTAL Please List all Subcontractors Below: $ 182,142.50 400.08 0.00 182,542.58 Liquidated Damages $ 0.00 Amount Disbursed $ 173,415.45 Amount Retained $ 9,127.13 $ 0.00 $ 182,542.58 NOTE: These two totals must be equal TOTAL $ 182,542.58 Subcontractor's Name: UBI Number: Affidavit ID (if known) Briar Group, Inc. 602110282 600795 Brundage Bone Concrete Pumping, Inc. 600630026 601633 Evergreen Concrete Cutting, Inc. 601605667 600890 Puget Construction Services, Inc. 603356329 600987 Perfect Paint Striping 601803400 601419 Action Asphalt Paving, LLC 602206312 599220 F215 -038 -000 08 -2011 REV 31 0020e (08/25/11) Continued on page 2 41 42 City Of Tukwila eS Ci ` Utilities Committee UTILITIES COMMITTEE Meeting Minutes November 24, 2015 — 5:30 p.m. — Foster Conference Room, 6300 Building PRESENT Councilmembers: Dennis Robertson, Chair; Verna Seal, De'Sean Quinn Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin, Mike Perfetti, Ryan Larson, Peter Lau, Mike Cusick, Gail Labanara and Laurel Humphrey CALL TO ORDER: Chair Robertson called the meeting to order at 5:30 p.m. 1. PRESENTATIONS II. BUSINESS AGENDA A. Agreement: South 200th Street Bridqe - Streamgage Staff is seeking Council approval of a Water Resources Investigations Agreement with the U.S. Department of the Interior for the South 200th Street Streamgage Project. The U.S. Geological Survey (USGS) installed the gage in 2011 to provide real time river flow monitoring in the lower reaches of the Green River. The annual monitoring cost for 2016 will be $9,610.00. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR CONSENT AGENDA. B. Grant Application: Gilliam Creek Fish Barrier Removal Proiect Staff is seeking Committee approval to submit an application to Puget Sound Partnership for $30,000 in grant funding for the Gilliam Creek Fish Barrier Removal Project. This project, which will construct a fish ladder and self - regulating tide gate, is a good candidate for the program as it is one of WRIA 9's projects in the Salmon Habitat Plan. No City match is required. UNANIMOUS COMMITTEE APPROVAL. C. Project Completion: CBD Sanitary Sewer Rehabilitation Staff is seeking Council approval of project completion and release of retainage to R.L. Alia Company in the amount of $547,954.88 for the CBD Sanitary Sewer Rehabilitation Project. This contract was issued in October 2014 to repair a collapsed sewer line and install a manhole in Andover Park East, and was completed on August 21, 2015. Cost overruns were due to additional pipe required to repair collapsed sewer near the railroad tracks and a separate pipe collapse that occurred during construction. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR CONSENT AGENDA. D. Proiect Completion: 2015 Small Drainage Program Staff is seeking Council approval of project completion and release of retainage to Green River Construction, Inc. in the amount of $182,542.58 for the 2015 Small Drainage Program. The project provided drainage improvements at three locations and was physically completed on October 2, 2015. Overruns were mainly due to additional usage of quarry spall for culvert slope stabilization. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR CONSENT AGENDA. E. Agreement Supplement: 2015 CBD Sanitary Sewer Rehabilitation Staff is seeking Council approval of Supplemental Agreement No. 1 with RH2 Engineering, Inc. in the amount of $96,574.00 for construction management of the 2015 Sanitary Sewer Manhole Rehabilitation Project and 2015 Sanitary Sewer Rehabilitation Project. This 43