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Home My WebLink AboutReg 2015-12-07 Item 4B - Review - Regional Fire Authority AnnexationCOUNCIL AGENDA SYNOPSIS Initials Meeting Dale Prepared 13 Major's review Council review 12/07/15 MCB�' ❑ Motion Mtg Date ❑ Resolution AN Date ❑ Ordinance AN Date 0 ❑ BidAward Altg Dale ❑ Public Hearing I I {g Dale ❑ Other 1, ig Date AN Dale SPONSOR ❑ Coti,id/ 11 Mtryor • I-I •, DCD ❑ Finance ❑ Fire ❑ IT [ 1 P &R. ❑ Police ❑ Pir SPONSOR'S The RFA Annexation Steering Committee has finished their review and recommends St NINI.4RY annexation to the Kent RFA. A decision is needed on whether the City Council would like to move forward with an Kent RFA annexation process, including community outreach and a public hearing and Council level review and analysis R1 :4' 11.1 '1 .l7 BY ❑ COW Mtg. ❑ CA &P Cmte ❑ Utilities Cmte LJ Arts Comm. DA IE: 9/14; 04/ 15; 6/15; 8/15; • F &S Cmte ❑ Transportation Cmte Comm. LI Planning Comm. CHAIR: ❑ Parks COMMITTEE RECOMMENDATIONS: SI »S()R/ADMIN. COMM1'ITEE ITEM INFORMATION 143 STAFF AFF SPONSOR: MAYOR'S OFFICE ORIG1N.11. AGENDA DATE: 12/7/15 .\(;1 17.4 I'1'1 s11 TI'17.E Regional Fire Authority Annexation C,vi'1 ?c;( )RY 1/ Discussion 12/7/15 ❑ Motion Mtg Date ❑ Resolution AN Date ❑ Ordinance AN Date 0 ❑ BidAward Altg Dale ❑ Public Hearing I I {g Dale ❑ Other 1, ig Date AN Dale SPONSOR ❑ Coti,id/ 11 Mtryor • I-I •, DCD ❑ Finance ❑ Fire ❑ IT [ 1 P &R. ❑ Police ❑ Pir SPONSOR'S The RFA Annexation Steering Committee has finished their review and recommends St NINI.4RY annexation to the Kent RFA. A decision is needed on whether the City Council would like to move forward with an Kent RFA annexation process, including community outreach and a public hearing and Council level review and analysis R1 :4' 11.1 '1 .l7 BY ❑ COW Mtg. ❑ CA &P Cmte ❑ Utilities Cmte LJ Arts Comm. DA IE: 9/14; 04/ 15; 6/15; 8/15; • F &S Cmte ❑ Transportation Cmte Comm. LI Planning Comm. CHAIR: ❑ Parks COMMITTEE RECOMMENDATIONS: SI »S()R/ADMIN. COMM1'ITEE Not applicable Not applicable COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ Fund Source: C'ununents: MTG. DATE RECORD OF COUNCIL ACTION 04/13/15 Briefing 6/15/15 Briefing 8/17/15 Briefing 11/23/15 Briefing MTG. DATE ATTACHMENTS 11/23/15 Informational Memorandum 12/7/15 Informational Memorandum dated 12/7/15 Powerpoint Presentation *Please bring binders provided under separate cover* 143 To: Date: From: By: Subject: City of Tukwila 6200 Southcenter AntiMvard • Tukwila, Washington 98188 Jim Haggerton, Mayor Memorandum Mayor Haggerton Tukwila City Council December 7, 2015 David Cline, City Administrator Moira Bradshaw, RFA Project Manager Regional Fire Authority Annexation Steering Committee Issues 1. Does the City Council want to move forward with review of annexation to the Kent Regional Fire Authority for the provision of fire and emergency medical services? 2. Would the Council like to complete its review in time to make the April 2016 ballot or take additional time and complete its review in time for the August ballot of 2016? Background The study of how and who should provide fire and emergency management services to the Tukwila community has been under consideration since 2010. The most recent efforts included the Joint Fire Exploratory Committee of 2014 and then the Regional Fire Authority Annexation Steering Committee of 2015. The Joint Fire Exploratory Committee (2014) reviewed a range of options available to the City. That Committee, made up of City Administration and City Council members Kruller and Seal recommended investigation of annexation into the Kent RFA. The Kent RFA is seen as: • a current partner through the South King County Training Consortium • a stable well managed, highly respected and nationally accredited agency that shares a border with the City • capable of maintaining the City's level of service by staffing the City's four stations and replacing those stations, apparatus and equipment with a proposed capital improvement plan; • a fiscally responsible agency that uses a funding model that charges a fee that is related to a property's level of risk. Based upon that recommendation, the City Council endorsed the formation of a Steering Committee to explore the feasibility of annexing to the Kent RFA and that it should include Administration. Council, firefighters and the public. The Steering Committee met through most of 2015 and ultimately decided to recommend that the City proceed with annexation to the Kent RFA. Members of the Steering Committee presented their findings to Council at the November 23. 2 015 Council meeting. 145 Discussion The Mayor concurs with the Steering Committee's recommendation, but recommends that the City target an August, 2016 election date. While the Committee and City had previously contemplated an April, 2016 election date in order to (if supported by the voters) transition the Department to the RFA on January 1, 2017, it is clear that time is needed for Council to review the work and recommendation of the Steering Committee and to engage in a robust public outreach effort prior to a final Council decision. While the uncertainty for the Tukwila Fire Department has been protracted by an initial review that was interrupted, there is no crisis that necessitates immediate action. By choosing an effective date of January 2018, the City Council can assure themselves of a complete and adequate review of the costs and benefits of the proposed action as well as full community outreach and public input. Recommendation Council consensus to proceed with public outreach targeting an August 2016 election date. Attachment: December 7, 2015 slide presentation. Delivered separately to your mailbox: City Council. Review Binder — Kent Regional Fire Authority Annexation Review (December 2015) Page 2 of 2 146 2015 Regional Fire Authority Annexation OPTIONS - DECEMBER 7, 2015 CITY COUNCIL MEETING Issue Does City Council want to move forward with the annexation to the Kent RFA? Continue public outreach Continue City Council review Al 1 Financial Analysis 1 • Review data, forecast FBC revenue, determine feasibility • City Council receives briefings at this stage and throughout Messaging and Engagement • Steady flow of information to electeds, public and press •Stakeholder input Plan Amendment • Assets, vehicles, capital, LEOFF 1, governance, etc. Labor Negotiations • Concurrent with other phases • City Council adopts resolution requesting annexation • RFA Board adopts resolution amending Plan to allow annexation • City Council places measure on ballot • Voters must approve annexation, Plan amendment, FBC • Voter outreach 2 -4 months ILA Development • ILA is developed based upon an adopted RFA Plan 2014 Q4 2015 01 Q1 -Q4 Q2 -Q3 Q2 -Q4 Q4 2016 01 April Q3 -Q4 3 Schedule Changes to original time frame from 2014 Tukwila Exploratory Committee Financial information delay of 12 months Results in 3 months delay on draft Plan amendments Request by RFA to develop ILA before election IF YES Timeframe Options A January 2017 service transition means a vote no later than April 2016 A January 2018 service transition means a vote by at least April 2017 Public Outreach - minimum An open house at each of the fire stations Fact sheet mailings for residents and businesses Presentations to Boards, Commissions and community groups January 2017 service transition January 4 -15 Council work session(s) Mid January Public open houses January 25 Tukwila Public Hearing February 1 City resolution requesting RFA approval of annexation February 17 Action by RFA Governing Board March 7 City resolution to put issue before voters April 26 Ballot January 2018 service transition Late January — mid February Full City Council review of financials March Kent RFA Plan review and ILA discussion April Community open houses and outreach & Public hearing City Resolution and Governing Board action City resolution to put issue before voters Ballot (at the earliest) May June August 2, 2016 Public Outreach — expanded Other communication Tukwila Reporter E- Hazelnut & Hazelnut Channel 21— "TukTV" City web page Social media Moving Forward Mayor suggests that the Council choose an August ballot date (Options B) in order to allow sufficient time for review by the City Council and extended public outreach. Council Discussion & Direction Option A. January 2017 service transition April 2016 ballot or Option B. January 2018 service transition August 2016 ballot Notebook Review Council Updates Steering Committee Minutes and Recommendation Kent Fire Department Regional Fire Authority Plan - Tukwila Amendment Draft Level of Service Facilities Finance Notebook Review - continued Contract Services Outreach History Community Outreach O O 1